HomeMy Public PortalAbout20131105 - 300th Anniversary Celebration Committee - Meeting Minutes
HOPKINTON 300TH ANNIVERSARY COMMITTEE
NOVEMBER 5, 2013, 7:00 PM
LOWER LEVEL, TOWN HALL
Minutes
Chair Steve Kellett opened the meeting at 7:00 pm with the following members present:
Steve Kellett, Chair Alicia Shambo, Vice-Treasurer (absent)
Anne Mattina, Vice Chair Jean Bertschmann, Secretary
Meghan McSkimming, Treasurer
Also present: Don Nash, Kathleen Culler
I. Approval of Minutes
On a motion made by Jean Bertschmann, seconded by Meghan McSkimming, the
Committee voted to approve the minutes of October 22, 2013.
Favor: 3 Against: 0 Absent: 2 (Anne Mattina, Alicia Shambo)
II. New Business
A. Commemorative Book – concept, planning and schedule
The Committee reviewed sample covers, layouts, and artwork for the Commemorative Book.
Kathleen Culler will get cost estimates, and create a schedule of deadlines for the book. She will
also work with Don Nash to provide consistency in branding between the book and the
sponsorship materials. The Committee would like to be able to mail one book to each
Hopkinton household in early January, 2015. The Committee needs to appoint a liaison to work
with the Commemorative Book committee, and create an outline of content.
B. Hopkinton State Park Update – Meghan McSkimming updated the Committee regarding her
conversations with the State Park as a potential location for the All Town event in September.
C. Eagle Scout Project - postponed
III. Old Business
A. Volunteer Recruitment Event
The banner and sandwich board will be posted. Steve Kellett will e-mail invitations to local
groups and people who have expressed interest, and let the Friends know that they can join in
the recruitment efforts for their own events.
B. Calendar Review – Progress to date
C. Sponsorship –
• Update on 501(c)(3) through Historical Society - postponed
• Update on telephone pole banners–the Town Hall is working with Town Counsel to
prepare a policy regarding telephone pole usage.
D. Recap of meeting with Friends – Steve Kellett will contact the Friends about attending their next
meeting.
E. Meeting Schedule – A meeting was scheduled for November 12, 2013 to review the sponsorship
packet in more detail.
IV. Adjournment
On a motion made by Jean Bertschmann, seconded by Meghan McSkimming, the Committee voted to
adjourn at 8:32 pm.
Favor: 3 Against: 0 Absent: 2 (Anne Mattina, Alicia Shambo)
Respectfully submitted,
___________________________
Steve Kellett, Chair