The URL can be used to link to this page

Home My Public Portal About02 06 2020 PC MinutesThe Town of Leesburg in Virginia Leesburg Planning Commission Meeting Minutes February 6, 2020 The Leesburg Planning Commission met on Thursday, February 6, 2020 in Town Hall Council Chambers, 25 West Market Street, Leesburg, Virginia 20176. Staff members present included Susan Berry Hill, Rich Klusek, Renee LaFollette, Jason Cournoyer, Rich Williams, Patrick Moore, Scott Coffman, Terry Yates, Tina Newton, and Karen Cicalese. CALL TO ORDER The meeting was called to order at 7:00 pm by Chairman Nacy. Members Present: Chairman Nacy, Commissioners Barnes, Barney (arrived at 7:01), Clemente, Faliskie, Robinson, and Walker ADOPTION OF AGENDA Motion: Commissioner Walker Second: Commissioner Faliskie Vote: 6-0-1 (Barney not present for the vote) APPROVAL OF MINUTES January 16, 2020 Draft Minutes Motion: Commissioner Walker Second: Commissioner Faliskie Vote: 6-0-1 (Barney not present for vote) DISCLOSURE OF MEETINGS None CHAIRMAN'S STATEMENT Chairman Nacy welcomed Nick Clemente, the new Planning Commissioner. PETITIONERS None PUBLIC HEARING Capital Improvements Program FY 2020 - 2025 Public Hearing, Renee LaFollette, Director, Public Works and Capital Projects and Terry Yates, Capital Projects Manager The meeting was called to order at 7:02 PM by Chairman Nacy. 1 Leesburg Planning Commission Minutes February 6, 2020 Ms. LaFollette noted that Terry Yates, Capital Projects Manager, Jason Cournoyer, Management and Budget Officer, and all Directors whose departments are affected by the Capital Improvements Program (CIP) were in attendance at this meeting. The presentation focused on the following highlights of the Draft CIP: Projects Completed in FY 2020 • Downtown Improvements first three phases (Loudoun Street and two sections of King Street) • Sycolin Road Widening, Phase IV (Tolbert Lane to the south corporate limits) • Tuscarora Creek Flood Mitigation and Stream Restoration • Airport Taxiway and Runway Lighting Rehabilitation New Projects Added to the FY 2020-2025 Draft CIP • Parks and Recreation Ida Lee Tennis Court — Pickle Ball — Junior Tennis Courts Ida Lee Tennis Court — Seasonal Air Structure Ida Lee Recreation Center — Indoor Pool Roof Replacement Washington & Old Dominion Trail Lighting • Streets Edwards Ferry Road Sidewalk, Bus Shelter & Bus Route Signage King Street Improvements (Market Street to Cornwall Street) Plaza Street Sidewalk Market Street/King Street Intersection and Alley between 3 & 5 King Street • Airport Airport West Side Land Development Project Budget Changes Town Shop Expansion +2.3 million Police Replace/Upgrade CAD/RMS System -1.5 million Battlefield Trail across the Route 15 Bypass +0.17 million Evergreen Mill Road Widening +3 million Enhanced Multi -barrier Treatment Technology +0.65 million Town wide Waterline Improvements and Repairs +0.4 million Water Pollution Control Facility (WPCF) Backup Generator +0.4 million WPCF Chemical Building Addition +2.1 million WPCF Debris Screen System +2.4 million WPCF Storage Tanks — Recoating Rehabilitation +2.6 million Schedule Changes AV Symington Aquatic Water Play Area — 4 year delay Battlefield Parkway Trail Across the Route 15 Bypass — 1 year delay East Market Street & Battlefield Interchange — 2 year delay 2 Leesburg Planning Commission Minutes February 6, 2020 Edwards Ferry Road Sidewalk Improvements — 2 year acceleration Evergreen Mill Road Improvements- 1 year delay Morven Park Road Sidewalk —1 year delay West Market Street — Ayr Street to Morven Park Road Sidewalk —1 year delay Royal Street SE Drainage Improvements — 4 year acceleration Enhanced Multi -Barrier Treatment Technology —1 year acceleration Utility System Storage Facility - 6 month acceleration WPCF Chemical Building - 2 year acceleration WPCF Odor Control Improvements —1 year delay Water Storage Tank Recoating - Carr Tank 11-1 year acceleration Water Supply & Wastewater SCADA System Replacement —1 year acceleration Water Supply Emergency 11 & 111 Interconnect —1 year acceleration FY 2020 Changes — Future Projects Lists • New Projects Chesapeake Bay Watershed Implementation Plan (WIP3) • Deleted From the CIP E -Citation Implementation Relocation of Information Technology Main Equipment Room • Deleted From Lists (Moved to 6 -Year CIP) Ida Lee Park Tennis Courts — Seasonal Air Structure Plaza Street Sidewalk Chairman Nacy called for public comment. Seeing none, she closed the public hearing at 7:08 pm and called for Planning Commission questions and discussion. Concerns were expressed regarding the inclusion of wages in project costs, borrowing money for wages, and the tax base being insufficient to cover the administrative expenses associated with a project. Jason Cournoyer, Management and Budget Officer, explained that the Town utilizes other revenues to fund projects, not just tax revenue. They use a number of revenue sources such as grant funding, VTA funding, proffers, County contributions, etc. to help offset the gap between our tax revenue and what is needed to support the CIP. They have been adding $200,000 incrementally in the last few years and anticipate that in three to four years the CIP will be fully funded by tax revenue. This has helped to maintain the tax rate. Chairman Nacy called for additional comments and/or questions. Seeing none, she called for a motion. Commissioner Robinson moved to forward the proposed fiscal year 2020-2025 Capital Improvements Program to the Council with a recommendation of approval with one exception: 3 Leesburg Planning Commission Minutes February 6, 2020 Recommend the exclusion of Capital Projects (ADMIN) on page 12 of the CIP 2021 proposed budget due to 1) no residual value 2) no fixed asset 3) financing money over a long term that the Town no longer has control over, and 4) the Town has no ability to withhold the item from being refinanced which results in not executing good fiduciary responsibility by the Town of Leesburg for its citizens. Commissioner Barnes seconded the motion. Commissioner Barney asked for clarification of the motion and it was determined to take a brief recess in order to provide copies of the motion to the Commission members to ensure that there was mutual understanding of what they were voting on. A brief recess was taken at 7:18 and the meeting resumed at 7:22 pm. Commissioner Faliskie noted that he was not in support of the exclusion as he felt this issue was adequately addressed by Mr. Cournoyer. Chairman Nacy called for additional comment and/or questions. Seeing none she called for a vote. Vote: 4-3 (Yay: Robinson, Barnes, Barney and Clemente; Nay: Faliskie, Nacy, and Walker) SUBDIVISION AND LAND DEVELOPMENT None ZONING None COMPREHENSIVE PLANNING TLTA-2018-0002 Recertification of Eastern Gateway District Small Area Plan Work Session, Rich Klusek, Sr. Planner, Planning and Zoning Mr. Klusek noted that at their meeting in January, the Commission directed staff to adjust phasing language and to add items to the design language. Mr. Klusek gave an overview of the phasing language adjustments and addressed concerns that had been raised regarding not using percentages or specific numbers when discussing phasing. He noted that staff was not in support of using specific numbers or percentages as it was felt it would limit applicants. He went over the phasing language in the plan and gave examples to demonstrate how each policy would be applied. Mr. Klusek informed the Commission that staff had reached out to developers, as suggested by the Commission. Specifically they spoke with Molly Novotny, who represents the Peterson Companies. The Peterson Companies are the biggest holder of mixed use land in the Eastern Gateway District. They continue to maintain some concerns regarding the phasing language as written as they are seeking additional flexibility. Adding percentages could reduce the amount 4 Leesburg Planning Commission Minutes February 6, 2020 of flexibility they are seeking. Right now, we have a reasonable compromise where we can look at the individual application and the components of that application that they propose. Staff can than evaluate the proposal to determine what we are getting and if it is addressing the overall employment focus, providing tax revenues, providing open space, and providing affordable housing. Mr. Klusek also addressed the design changes, noting that detail was added to address technology, building materials, green buildings, four-sided architecture, corporate designs and pedestrian experiences. Concerns were expressed regarding the need for a level of flexibility in the plan to assist developers, and lack of percentages as it was felt that percentages would make it clear to the developer what the Town wants. Mr. Klusek addressed these concerns and explained that staff will review each application to determine if the polices in the plan have been met. The Planning Commission will have the opportunity to review each application as it will need to come before the Planning Commission in a public hearing and the Commission will then make their recommendation to Council. Chairman Nacy called for additional discussion. Seeing none, she called for the motion. Commissioner Faliskie moved that the Planning Commission forward TLTA-2018-0002, Eastern Gateway District Small Area Plan to the Town Council with a recommendation of approval. And that the document be recertified through adoption of the Resolution attached to the February 6, 2020 staff report and forwarded to the Town Council for adoption. Commissioner Barney seconded the motion and the motion carried by a vote of 7-0. STAFF AND COMMITTEE REPORTS None UPDATE ON CASES AT COUNCIL Susan Berry -Hill, Director, Planning and Zoning, informed the Commission that staff was in the process of preparing a summary from their joint meeting with Council which will be in their next packet. The Council has asked for the schedule for the Gateway District, particularly the regulations that staff will be drafting. This is the replacement for the H-2 Overlay District. The approach to that project is going to be looking at regulations in the Zoning Ordinance as well as guidelines. This will be discussed at The February 10th Council Meeting. On February 11, the Leesburg South Floodplain Alteration special exception application public hearing will be held. SRTC REPORT Chairman Nacy noted that she missed the meeting due to a work conflict. BAR REPORT Commissioner Robinson noted that there were two BAR meetings. At the January 22" meeting there was discussion on the demolition of a shed on South King Street and the final comments on 5 Leesburg Pla nning Commissio n Min utes February 6, 2020 the Church & Market Pr oject . There was a work session on the C VS at Allman Property application on February 3`d . The BA R didn't feel they had enough information to make a referral to Town Council . Signage for this applicatio n was also discussed. Ms. Berry Hill gave an o verview of the B AR referral process noting that this is tentati vely scheduled for a Town Cou ncil meeting on April 13th and if approved the application will need to go throu gh the COA process . TOWN COUN CIL LIAISON REPO RT None O LD BU SIN ESS None N EW BUSIN ESS D raft Planning Commission Annual R eport The Plann in g Commission accepted the annual report but asked that an asterisk be placed by Doris Kidder's name to explain that she was a voting member until she retired in October. H-2 Work Group Meeting Overview Commissioner Robinson gave an ov erv iew of their February 5th meeting noti ng that the group will be working on zoning first to assist and direct people as to what is e xpected in the gateway districts. Ms. Berry Hill informed the Commission that this is slated to come before them on April 2°d Commissioner Clemente volun teered to be the alternate representative for this group . A DJOURNMENT: The meetin g was adjourned at 8:10 pm A s s rov ed by: it4A4 Ka en Cicalese, Commission Clerk Kari Nacy, Chair 6