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HomeMy Public PortalAboutResolution 08-95 Administration-Amending Personnel Policy ManualResolution 8-95 A RESOLUTION OF THE CITY COUNCIL OF MCCALL, IDAHO RELATING TO ADMINISTRATION, AMENDING THE PERSONNEL POLICY MANUAL. WHEREAS: The Mayor and Council of McCall, Idaho have adopted that certain document called the Personnel Policy Manual and enacted said manual through the adoption of Resolution 7-94 dated May 27, 1994. That events have occurred which necessitate the amendment of the Personnel Policy Manual namely: The city has entered into a new agreement with its health insurance carrier which changes the eligibility and benefits provided. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of McCall, Idaho that the Personnel Policy Manual be amended in accordance with Section 5, Resolution 7-94 as follows: Section 1: Remove Policy 001, dated March 7, 1994, entitled "Table of Contents" and substitute therefore the attached Policy 001, dated April 13, 1995, similarly titled. Section 2: Remove Policy 504, dated May 27, 1994, entitled "Health and Dental Insurance" and substitute therefore the attached Policy 504, dated February 9, 1995, similarly titled. BE IT FURTHER RESOLVED THAT, all supervisors, department heads and other managers possessing copies of the Personnel Policy Manual be, and the same are hereby directed to add and substitute the policies described above and to file a copy of this resolution in front of the manual for reference purposes. Passed and approved this 13th Day of April, 1995. ATTEST: A )44 Mayor Policy 001 April 13, 1995 City of McCall Personnel Policy Manual Table of Contents Chapter 1- General Policy Statements Policy Title Effective Date Policy Number Personnel Policy Statement of the Mayor and City Council May 27, 1994 101 Functions and Purposes of this Manual May 27, 1994 102 Staff Responsibilities May 27, 1994 103 Code of Employer -Employee Relations May 27, 1994 104 Employment at Will May 27, 1994 105 Productive Work Environment May 27, 1994 106 Drug -Free Workplace Polio May 27, 1994 105 Chapter 2 - EmployeeSelection and Orientation Policy Title Effective Date Policy Number Minimum Qualifications May 27, 1994 201 Equal Employment Opportunity May 27, 1994 202 Recruitment Policy May 27, 1994 203 Employee Selection Procedures May 27, 1994 204 Employee Selection Checklist May 27, 1994 204A Veterans Reemployment Policy May 27, 1994 205 Validation of Selection Procedures May 27, 1994 206 Employee Orientation May 27, 1994 207 Chapter 3 - Employee Records, Behavior. and Grievances Policy Title Effective Date , Policy Number Employer -Employee Relations May 27, 1994 301 Employee Privacy . May 27, 1994. 302 Personnel Records May 27, 1994 303 Adverse or Derogatory Information May 27, 1994 304 Access to Official. Personnel Files May 27, 1994 305 Safety May 27, 1994 306 Political Activity May 27, 1994 307 Outside Employment May 27, 1994 308 Employee Attendance May 27, 1994 309 Employee Grievances May 27, 1994 310 Temporary and Part -Time Employees May 27, 1994 311 Probationary Period May 27, 1994 312 Termination of Employment May 27, 1994 313 Layoff and Recall May 27, 1994 314 Performance Appraisals February 9,1995 315 Policy 001 April 13, 1995 Chapter 4 - Emplovee Compensation Policy Title Effective Date Policy Numer Salary Administration May 27, 1994 401 Hours of Work May 27, 1994 402 Time Records May 27, 1994 403 Compensation Plan May 27, 1994 404 Pay Changes May 27, 1994 405 Exempt Employees May 27, 1994 406 Pay Practices May 27, ,1994 407 Job Descriptions May 27, 1994 408 Sample Job Description Form May 27, 1994 409 Chapter 5 - Employee Benefits Policy Title - Effective Date Policy Number Eligibilility for Benefits February 9, 1995 501 Public Employee Retirement System May 27, 1994 502 Social Security and Medicare May 27, 1994 503 Health and Dental Insurance April 13, 1995 504 Vacation and Sick Leave. May 1, 1989 505 Holidays May 27, 1994 506 F mily and Medical Leave May 27, 1994 507 Educational Leave May 27, 1994 508 Uncompensated Absences May 27, 1994 509 Worker's Compensation March 7, 1994 510 Deferred Compensation May 27, 1994 511 The City of McCall Premium Payment Plan May 27, 1994 512 Employee Assistance Program • . May 27, 1994 513 Continuation of Health Benefits May 27, 1994 514 Other Benefits May 27, 1994 515 Chapter 6 - Emplovee Development Policy Title Effective Date Policy Number Employee Development May 27, 1994 601 Training May 27, 1994. 602 Promotions May 27, 1994 603 Chapter 7 - Emplovee Discipline Policy Title Effective Date Policy Number Employee Discipline May 27, 1994 701 Reprimands May 27, 1994 702 Disciplinary Probation May 27, 1994 703 Suspensions May 27, 1994 704 Discharge May 27, 1994 705 Policy 001 April 13, 1995 Chanter 8 - Reimbursement of Emnlovee Expenses Policy Title Effective Date Policy Number Reimbursement of Employee Expenses May 27, 1994 801 Reimbursement of Travel Expenses May 27, 1994 802 Reimbursement of Lodging Expenses May 27, 1994 803 Reimbursement for Meals May 27, 1994 804 1 Policy 504 April 13, 1995 Health and Dental Insurance Policy. It is the policy of the City to purchase group health and dental insurance for eligible employees and to for employee's family members at the employees city's cost and to make dental insurance for employee's family memeber at the employees cost.. (1) The City's group health plan has been contracted with Blue Cross of Idaho. Employees are eligible for coverage beginning the first day of the month after the employee completes 30 days employment. (a) The plan contains a $200$500 deductible provision for the employee and each family member. This means that the employee pays the first $200$500 of covered health care costs. When one family member has reached his or her deductible, the .remaining family members' deductibles may be combined so that each family has to pay a maximum of two deductible amounts. (b) The plan also contains a 80/20 co -pay •provision. This means that after the deductible is met, Blue Cross will pay 80% of the allowed cost of care. The employee must pay the remaining 20%. If the care provider's charge exceeds the allowed cost, the employee must also pay that difference. (c) The .plan contains a $1,000$5,000 step -toss -prevision out- of-pocket limitation which means that when Blue—Crsssthe employee has paid $47090$5,000 in benefits co -payments .in a year, any additional costs that year will be paid by Blue Cross at 100% of allowed costs. The employee is obligated to pay only the difference between allowed costs and the provider's charges. (d) The employee has substantial rights to coverage at time of employment that are not available .later. This °.includes enrollment of family members. If family members are not enrolled when the employee is hired, the insurance carrier may decline coverage. (e) Coverage is not automatic, the employee must complete the necessary enrollment application forms. (d) Upon application, the City will pay the premium applicable to the employee and his or her eligible family members. , (2) The City's group dental plan is contracted with Delta Dental Plan of Idaho. Eligibility is attained on the first day of the month after the employee completes 90 days of employment. (a) The dental plan has no deductible and contains an 80/20 co - pay provision for preventative treatment and a 50/50 co -pay provision for restorative treatment. This means that the carrier will pay 80% of the allowed costs for preventative treatment and 50% of the allowed cost of restorative treatment. The employee must pay the remaining amount due including• the difference between the allowed cost and the actual cost of treatment. (b) The plan_ limits the frequency of payments for certain treatments. For example, the plan will pay for cleaning twice each year. 2 (c) The maximum benefit for any one person in any year is $1,000. (d) Upon application, the City will pay the premium applicable to the employee. The City will deduct 1/26th of the annual premium for family coverage beginning the month prior to the beginning of coverage. (e) Coverage is not automatic, the employee must complete the - necessary application forms to be covered. (3) This policy is not intended to be a complete description of the procedures and benefits associate with these plans. Employees should consult the appropriate brochures or consult the City's Insurance agent for a full description of the benefits. (4) The above plans are derived from lengthy contracts with the carriers above. Nothing in this .policy shall be deemed to amend the contract provisions and if this policy contradicts the underlying contract, the contract provisions shall prevail. (5) Premiums are subject to change as provided in the contracts. The City reserves the right to change employee deductions for family coverage without notice. (6) The City reserves the right to amend its contractual arrangements with any insurance carrier, change carriers, change the configuration of benefits with respect to deductibles, co -payments, stop -loss provisions and eligibility criteria at any time. (7) Employees who participate in the City of McCall Premium Payment Plan (page 512) have agreed to certain restrictions with regard to enrolling and disenrolling family members. Generally, an employee may not enroll •or disenroll family members except at the end of a plan year unless the changes are in conjunction with significant family changes. Refer to page 312:1 for a full discussion of this provision. (8) Deductible Self -Insurance Plan. Effective November 1, 1994, the city will self -insure $300 of the $500 deductible described above. (a) Employees are responsible for paying the first $200 of each deductible. (b) Employees must ensure that •all claims are promptly filed with Blue Cross. Providers typically do this, but the employee must ensure that it is done. A mailbox has been provided at City Hall to receive claims for pick up by the citv's insurance agent. A claim is nothing more than a copy of the providers itemized statement annotated with the employee's social security number. (c) When the claim is processed, Blue Cross will provide an Explanation of Benefits (EOB) which describes what benefits are provided and not provided and an explanation. Employees must provide a copy of each EOB for the Self -Insurance Administrator to establish eligiblity for reimbursement. EOB mustbe provided, even if the first $200 deductible has not been met. (d) When the first $200 •deductible has been met, employees will be reimbursed for 80% of the next $300 as determined by the Administrator from Explanations of Benefits. Reimbursement will be made directly to the employee who is responsible for payment to the provider.