HomeMy Public PortalAboutResolution 08-95 Administration-Amending Personnel Policy ManualResolution 8-95
A RESOLUTION OF THE CITY COUNCIL OF MCCALL, IDAHO RELATING TO
ADMINISTRATION, AMENDING THE PERSONNEL POLICY MANUAL.
WHEREAS:
The Mayor and Council of McCall, Idaho have adopted that certain document called the Personnel Policy
Manual and enacted said manual through the adoption of Resolution 7-94 dated May 27, 1994.
That events have occurred which necessitate the amendment of the Personnel Policy Manual namely:
The city has entered into a new agreement with its health insurance carrier which changes the
eligibility and benefits provided.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of McCall, Idaho
that the Personnel Policy Manual be amended in accordance with Section 5, Resolution 7-94 as follows:
Section 1: Remove Policy 001, dated March 7, 1994, entitled "Table of Contents" and substitute
therefore the attached Policy 001, dated April 13, 1995, similarly titled.
Section 2: Remove Policy 504, dated May 27, 1994, entitled "Health and Dental Insurance" and
substitute therefore the attached Policy 504, dated February 9, 1995, similarly titled.
BE IT FURTHER RESOLVED THAT, all supervisors, department heads and other managers
possessing copies of the Personnel Policy Manual be, and the same are hereby directed to add and substitute the
policies described above and to file a copy of this resolution in front of the manual for reference purposes.
Passed and approved this 13th Day of April, 1995.
ATTEST:
A )44
Mayor
Policy 001
April 13, 1995
City of McCall
Personnel Policy Manual
Table of Contents
Chapter 1- General Policy Statements
Policy Title
Effective Date
Policy Number
Personnel Policy Statement of the Mayor and City
Council
May 27, 1994
101
Functions and Purposes of this Manual
May 27, 1994
102
Staff Responsibilities
May 27, 1994
103
Code of Employer -Employee Relations
May 27, 1994
104
Employment at Will
May 27, 1994
105
Productive Work Environment
May 27, 1994
106
Drug -Free Workplace Polio
May 27, 1994
105
Chapter 2 - EmployeeSelection and Orientation
Policy Title
Effective Date
Policy Number
Minimum Qualifications
May 27, 1994
201
Equal Employment Opportunity
May 27, 1994
202
Recruitment Policy
May 27, 1994
203
Employee Selection Procedures
May 27, 1994
204
Employee Selection Checklist
May 27, 1994
204A
Veterans Reemployment Policy
May 27, 1994
205
Validation of Selection Procedures
May 27, 1994
206
Employee Orientation
May 27, 1994
207
Chapter 3 - Employee Records, Behavior. and Grievances
Policy Title
Effective Date
, Policy Number
Employer -Employee Relations
May 27, 1994
301
Employee Privacy .
May 27, 1994.
302
Personnel Records
May 27, 1994
303
Adverse or Derogatory Information
May 27, 1994
304
Access to Official. Personnel Files
May 27, 1994
305
Safety
May 27, 1994
306
Political Activity
May 27, 1994
307
Outside Employment
May 27, 1994
308
Employee Attendance
May 27, 1994
309
Employee Grievances
May 27, 1994
310
Temporary and Part -Time Employees
May 27, 1994
311
Probationary Period
May 27, 1994
312
Termination of Employment
May 27, 1994
313
Layoff and Recall
May 27, 1994
314
Performance Appraisals
February 9,1995
315
Policy 001
April 13, 1995
Chapter 4 - Emplovee Compensation
Policy Title
Effective Date
Policy Numer
Salary Administration
May 27, 1994
401
Hours of Work
May 27, 1994
402
Time Records
May 27, 1994
403
Compensation Plan
May 27, 1994
404
Pay Changes
May 27, 1994
405
Exempt Employees
May 27, 1994
406
Pay Practices
May 27, ,1994
407
Job Descriptions
May 27, 1994
408
Sample Job Description Form
May 27, 1994
409
Chapter 5 - Employee Benefits
Policy Title
- Effective Date
Policy Number
Eligibilility for Benefits
February 9, 1995
501
Public Employee Retirement System
May 27, 1994
502
Social Security and Medicare
May 27, 1994
503
Health and Dental Insurance
April 13, 1995
504
Vacation and Sick Leave.
May 1, 1989
505
Holidays
May 27, 1994
506
F mily and Medical Leave
May 27, 1994
507
Educational Leave
May 27, 1994
508
Uncompensated Absences
May 27, 1994
509
Worker's Compensation
March 7, 1994
510
Deferred Compensation
May 27, 1994
511
The City of McCall Premium Payment Plan
May 27, 1994
512
Employee Assistance Program •
. May 27, 1994
513
Continuation of Health Benefits
May 27, 1994
514
Other Benefits
May 27, 1994
515
Chapter 6 - Emplovee Development
Policy Title
Effective Date
Policy Number
Employee Development
May 27, 1994
601
Training
May 27, 1994.
602
Promotions
May 27, 1994
603
Chapter 7 - Emplovee Discipline
Policy Title
Effective Date
Policy Number
Employee Discipline
May 27, 1994
701
Reprimands
May 27, 1994
702
Disciplinary Probation
May 27, 1994
703
Suspensions
May 27, 1994
704
Discharge
May 27, 1994
705
Policy 001
April 13, 1995
Chanter 8 - Reimbursement of Emnlovee Expenses
Policy Title
Effective Date
Policy Number
Reimbursement of Employee Expenses
May 27, 1994
801
Reimbursement of Travel Expenses
May 27, 1994
802
Reimbursement of Lodging Expenses
May 27, 1994
803
Reimbursement for Meals
May 27, 1994
804
1
Policy 504
April 13, 1995
Health and Dental Insurance
Policy. It is the policy of the City to purchase group health and dental insurance for eligible employees and to
for employee's family members at the employees city's cost and to make
dental insurance for employee's family memeber at the employees cost..
(1) The City's group health plan has been contracted with Blue Cross of Idaho.
Employees are eligible for coverage beginning the first day of the month after the employee
completes 30 days employment.
(a) The plan contains a $200$500 deductible provision for the
employee and each family member. This means that the employee pays the first
$200$500 of covered health care costs. When one family member has reached his or
her deductible, the .remaining family members' deductibles may be combined so that
each family has to pay a maximum of two deductible amounts.
(b) The plan also contains a 80/20 co -pay •provision. This
means that after the deductible is met, Blue Cross will pay 80% of the allowed cost of
care. The employee must pay the remaining 20%. If the care provider's charge
exceeds the allowed cost, the employee must also pay that difference.
(c) The .plan contains a $1,000$5,000 step -toss -prevision out-
of-pocket limitation which means that when Blue—Crsssthe employee has paid
$47090$5,000 in benefits co -payments .in a year, any additional costs that year will be
paid by Blue Cross at 100% of allowed costs. The employee is obligated to pay only
the difference between allowed costs and the provider's charges.
(d) The employee has substantial rights to coverage at time of
employment that are not available .later. This °.includes enrollment of family members.
If family members are not enrolled when the employee is hired, the insurance carrier
may decline coverage.
(e) Coverage is not automatic, the employee must complete the
necessary enrollment application forms.
(d) Upon application, the City will pay the premium applicable to the employee
and his or her eligible family members. ,
(2) The City's group dental plan is contracted with Delta Dental Plan of
Idaho. Eligibility is attained on the first day of the month after the employee completes 90 days
of employment.
(a) The dental plan has no deductible and contains an 80/20 co -
pay provision for preventative treatment and a 50/50 co -pay provision for restorative
treatment. This means that the carrier will pay 80% of the allowed costs for
preventative treatment and 50% of the allowed cost of restorative treatment. The
employee must pay the remaining amount due including• the difference between the
allowed cost and the actual cost of treatment.
(b) The plan_ limits the frequency of payments for certain
treatments. For example, the plan will pay for cleaning twice each year.
2
(c) The maximum benefit for any one person in any year is
$1,000.
(d) Upon application, the City will pay the premium applicable to
the employee. The City will deduct 1/26th of the annual premium for family coverage
beginning the month prior to the beginning of coverage.
(e) Coverage is not automatic, the employee must complete the -
necessary application forms to be covered.
(3) This policy is not intended to be a complete description of the procedures and
benefits associate with these plans. Employees should consult the appropriate brochures or
consult the City's Insurance agent for a full description of the benefits.
(4) The above plans are derived from lengthy contracts with the carriers above.
Nothing in this .policy shall be deemed to amend the contract provisions and if this policy
contradicts the underlying contract, the contract provisions shall prevail.
(5) Premiums are subject to change as provided in the contracts. The City
reserves the right to change employee deductions for family coverage without notice.
(6) The City reserves the right to amend its contractual arrangements with any
insurance carrier, change carriers, change the configuration of benefits with respect to
deductibles, co -payments, stop -loss provisions and eligibility criteria at any time.
(7) Employees who participate in the City of McCall Premium Payment Plan
(page 512) have agreed to certain restrictions with regard to enrolling and disenrolling family
members. Generally, an employee may not enroll •or disenroll family members except at the
end of a plan year unless the changes are in conjunction with significant family changes.
Refer to page 312:1 for a full discussion of this provision.
(8) Deductible Self -Insurance Plan. Effective November 1, 1994, the city will
self -insure $300 of the $500 deductible described above.
(a) Employees are responsible for paying the first $200 of each
deductible.
(b) Employees must ensure that •all claims are promptly filed with Blue
Cross. Providers typically do this, but the employee must ensure that it is done. A mailbox has been
provided at City Hall to receive claims for pick up by the citv's insurance agent. A claim is nothing more
than a copy of the providers itemized statement annotated with the employee's social security number.
(c) When the claim is processed, Blue Cross will provide an Explanation
of Benefits (EOB) which describes what benefits are provided and not provided and an explanation.
Employees must provide a copy of each EOB for the Self -Insurance Administrator to establish eligiblity
for reimbursement. EOB mustbe provided, even if the first $200 deductible has not been met.
(d) When the first $200 •deductible has been met, employees will be
reimbursed for 80% of the next $300 as determined by the Administrator from Explanations of Benefits.
Reimbursement will be made directly to the employee who is responsible for payment to the provider.