HomeMy Public PortalAbout20140625 - Agenda Packet - Board of Directors (BOD) - 14-15
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle, Los Altos, CA 94022
Wednesday, June 25, 2014
SPECIAL MEETING BEGINS AT 6:00 P.M.
REGULAR MEETING BEGINS AT 7:00 P.M.
A G E N D A
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION.
(GOVERNMENT CODE SECTION 54956.9(d)(1))
Name of Case: Midpeninsula Regional Open Space District v. County of Santa Clara, et
al. (Lehigh Quarry CEQA Matter)
Santa Clara County Superior Court Case No. 1-12-CV-236881
California Sixth District Court of Appeals Case No. H040839
ADJOURN SPECIAL MEETING
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
REPORT OUT OF CLOSED SESSION (IF NECESSARY) (The Board shall publicly state any
reportable action taken in closed session pursuant to Government Code Section 54957.1)
ORAL COMMUNICATIONS – PUBLIC
ADOPTION OF AGENDA
SPECIAL ORDER OF THE DAY
Introduction of District Staff – Jane Mark, Planning Manager
Public Affairs Department Presentation
CONSENT CALENDAR
Meeting 14-15
1. Approve Minutes of the June 11, 2014 Special and Regular Board Meetings
2. Approve Claims Report
BOARD BUSINESS
3. Presentation of Measure AA Exit Poll Results (Voter Response Poll) (R-14-90)
Staff Contact: Steve Abbors, General Manager
General Manager’s Recommendation: Receive an informational presentation from Strategy
Research Institute on an exit poll conducted to assess voter awareness of the District and response
to Measure AA, the District’s $300 million general obligation bond on the June 3, 2014 ballot.
4. Year-End Review of the Fiscal Year 2013-14 District Budget and Expenditure (R-14-85)
Staff Contact: Lynn Tottori, Senior Management Analyst
General Manager’s Recommendation: Accept the Year-End Review of the Fiscal Year 2013-14
Budget and Expenditures.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for
factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to
place a matter on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the
Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a
written communication, which the Board appreciates.
Consent Calendar: All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the
public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200.
Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,
will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda
for the Regular Meeting of the MROSD Board of Directors was posted and available for review on June 20, 2014, at the Administrative
Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. Agenda materials are also available on the District’s web site at
http://www.openspace.org.
Signed this 20th day of June, 2014, at Los Altos, California.
June 11, 2014
Board Meeting 14-14
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
June 11, 2014
DRAFT MINUTES
SPECIAL MEETING
I. CALL TO ORDER
President Harris called the Special Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 6:08 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Kevin Woodhouse, and Real Property
Manager Mike Williams
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(GOVERNMENT CODE SECTION 54956.9(d)(1))
Name of Case: Midpeninsula Regional Open Space District v. County of Santa Clara, et
al. (Lehigh Quarry CEQA Matter)
Santa Clara County Superior Court Case No. 1-12-CV-236881
California Sixth District Court of Appeals Case No. H040839
The Board of Directors convened into Closed Session at 6:09 p.m. in the Long Ridge Conference
Room.
IV. ADJOURNMENT
President Harris adjourned the Special Meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:56 p.m.
Meeting 14-14 Page 2
REGULAR MEETING
I. CALL TO ORDER
President Harris called the Regular Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 7:02 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz, Assistant General Manager Kevin
Woodhouse, Co-Acting Planning Manager Meredith Manning, Planner III
Lisa Bankosh, Public Affairs Manager Shelly Lewis, Real Property
Specialist Allen Ishibashi, and District Clerk Jennifer Woodworth
III. REPORT OUT OF CLOSED SESSION (IF NECESSARY) (The Board shall publicly
state any reportable action taken in closed session pursuant to Government Code Section
54957.1)
President Harris noted that there were no actions to report out of closed session.
IV. ORAL COMMUNICATIONS
No speakers present.
V. ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Hanko seconded the motion to adopt the agenda.
VOTE: 7-0-0
VI. CONSENT CALENDAR
1. Approve Minutes of the Special and Regular Board Meetings of May 28, 2014.
2. Approve the Claims Report
3. Demolition of the Saratoga Gap Cabins at Saratoga Gap Open Space Preserve (R-
14-86)
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act, as set out in the staff report.
Meeting 14-14 Page 3
2. Approve the Real Property Committee’s recommendation to demolish the Saratoga Gap
Cabins with the intent to salvage/recycle materials where possible and return the area to a
natural, open space condition.
4. Call District Elections in Wards 1, 2, 5, and 6 and Request Election Consolidation
Services from Santa Clara, San Mateo, and Santa Cruz Counties (R-14-88)
General Manager’s Recommendations:
1. Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space
District calling an election and requesting election consolidation services – Santa Clara
County, Wards 1, 2, and 5.
2. Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space
District calling an election and requesting election consolidation services – San Mateo
County, Wards 5 and 6.
3. Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space
District calling an election and requesting election consolidation services – Santa Cruz
County, Ward 2.
4. Reconfirm Board Policy 1.07 (Board Elections) regarding a maximum of 200 words per
candidate statement and payment of candidates’ statements and, if required by the respective
county, translations of candidates’ statements pursuant to the Elections Code of the State of
California, in those wards where two or more candidates have qualified to appear on the
ballot.
5. Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space
District authorizing not listing any unopposed candidate for election on the November 4,
2014 ballots of Santa Clara, San Mateo, and Santa Cruz Counties.
5. Approval of an Access Easement and Quitclaim Deed between Alepin Family Trust
and the Midpeninsula Regional Open Space District, Rancho San Antonio Open Space
Preserve located at 11920 Rhus Ridge Road, Los Altos Hills, California (Santa Clara
County Assessor’s Parcel Number 336-31-026), and Determine that the Recommended
Actions are Categorically Exempt from the California Environmental Quality Act (R-14-
87)
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act, as set out in the staff report.
2. Adopt a Resolution authorizing an Access Easement and Acceptance of a Quitclaim deed
between the District and Alepin Family Trust.
Director Hassett inquired regarding the costs for road repairs related to the proportional use of
the road repairs.
Real Property Specialist Allen Ishibashi explained that currently the agreement states that the
District will cover 95% of the repair costs, and the grantor will cover 5% of road costs.
6. Contract for Planning and Environmental Review Services for the Bay Trail
Connection at Ravenswood Open Space Preserve (R-14-83)
Meeting 14-14 Page 4
General Manager’s Recommendation: Authorize the General Manager to enter into a new
contract with Callander Associates Landscape Architecture, Inc., to continue planning and
environmental review services for the Bay Trail connection project at Ravenswood Open Space
Preserve for an amount of $63,211.
7. Compensation Agreement Related to Dissolution of Former Mountain View
Revitalization Authority (R-14-89)
General Manager’s Recommendation: Authorize the General Manager to execute a
Compensation Agreement with the City of Mountain View, the Successor Agency to the Former
Mountain View Revitalization Authority and the other taxing entities.
Public hearing opened at 7:12 p.m.
No speakers present.
Public hearing closed at 7:12 p.m.
Motion: Director Cyr moved, and Director Kishimoto seconded the motion to approve the
Consent Calendar.
VOTE: 7-0-0 (Conducted by Roll Call)
VII. BOARD BUSINESS
8. Construction Contract for the Bald Mountain Parking Area at Sierra Azul Open
Space Preserve (R-14-82)
Planner III Lisa Bankosh provided the staff report describing the Mt. Umunhum Summit Project
and the proposed parking area construction at the site. Ms. Bankosh outlined the required
grading, permitting process, and types of materials to be used for the site. Ms. Bankosh
described the bidding process and contract proposed for approval by the Board.
Director Hassett inquired whether a possible shuttle system was discussed or envisioned.
Ms. Bankosh described where a potential shuttle stop may be located in the future.
Director Siemens inquired about the current progress of the trail building at the site.
Co-Acting Planning Manager Meredith Manning explained that building the trail will take
several years due to bridges needing to be built along the trail and various improvements that
must also be made to the summit, including installing restrooms and signage.
Director Kishimoto stated that she would like to see the trail opened as soon as possible.
Ms. Manning explained that providing sanitation options at the summit were included as part of
the Environmental Impact Report, but the opening of the trail may be revisited at a later date.
Public hearing opened at 7:34 p.m.
Meeting 14-14 Page 5
No speakers present.
Public hearing closed at 7:34 p.m.
Motion: Director Hanko moved, and Director Hassett seconded the motion to authorize the
General Manager to enter into a contract with TKO General Engineering and Construction Inc.,
of Woodside, CA, for an amount not-to-exceed $360,000, which includes the bid amount of
$313,128 plus a 15% contingency of $46,872, to construct the Bald Mountain Parking Area at
Sierra Azul Open Space Preserve.
VOTE: 7-0-0
VIII. COMMITTEE REPORTS
Director Cyr reported that the Board Appointee Evaluation Committee met prior to the Board
meeting to discuss the process for this year’s evaluations of the Board appointees.
IX. STAFF REPORTS
Mr. Abbors provided comments on the passage of Measure AA.
X. DIRECTOR REPORTS
The Board submitted their compensatory forms to the District Clerk.
Director Riffle will address the potential docents currently going through the District’s Docent
Training. Mr. Riffle also commented on lessons that the District can learn from the District’s
recent outreach efforts.
Mr. Abbors commented that these outreach efforts will continue including attending various city
council meetings and continuing to hold the legislative lunches. As the District continues to
become more visible, it will continue to find more opportunities to engage the public.
Director Hanko reported that the legislative party will be held at the Pichetti Winery on July 29th.
Director Hanko also reported that the Brown Boys Band will be performing in the late summer
or fall.
Director Cyr reported that he recently hiked part of the Skyline to the Sea Trail.
Director Hassett reported that he attended an impressive rally at Ravenswood Open Space
Preserve.
Directors Hassett, Siemens, and Harris reported that they each recently met with San Mateo
County Supervisor Don Horsley to discuss various District interests, including agriculture on the
Coast, San Mateo County permitting processes, and Gray Whale Cove.
The Board members each thanked Mr. Abbors and staff for their efforts on the Capital Finance
Project, Measure AA, and the Vision Plan, as well as all of their efforts that added to these
Meeting 14-14 Page 6
projects, and recommended the District continue its outreach efforts among its constituents and
other government agencies.
XI. ADJOURNMENT
President Harris adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:10 p.m.
________________________________
Jennifer Woodworth, CMC
District Clerk
Page 1 of 2
CLAIMS REPORT
MEETING 14-15
DATE 06-25-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check
Date
Payment
Amount
66895 *10216 - VALLEY OIL COMPANY Fuel for District Vehicles & Equipment 06/11/2014 $13,843.71
66906 10585 - SOL'S MOBILE SERVICE Vehicle Maintenance & Repairs - M71/P85/P89/M72/P92/P87/P52/T22 06/11/2014 $11,181.33
Vehicle BIT Inspection - WT01/M02/M29/T07/WT01/M23/M07/M04/M27/M37 06/11/2014
Vehicle Annual Inspection - T31/T22 06/11/2014
Vehicle Maintenance & Repairs - WT01/P73/M26/M17 06/11/2014
66902 10034 - DIANE WEST-BOURKE Outdoor Activity Docent 2014 Training Instructor Payment #1 of 2 06/11/2014 $4,975.00
66864 10662 - DAVID J POWERS & ASSOCIATES INC Ridge Vineyards Exchange Environmental Review Services 06/11/2014 $4,654.95
66881 10925 - PAPE` MACHINERY Dozer Rental for Road Work - General Preserves 06/11/2014 $4,447.77
Backup Camera & Grease Cartridges 06/11/2014
66889 11005 - SAN MATEO COUNTY PLANNING & BUILDING DEPT Building Permit fee for Pond DR O5 Project at LHC 06/11/2014 $3,744.66
66896 *11118 - WEX BANK Fuel for District Vehicles 06/11/2014 $2,807.21
66877 10163 - MONSTER MECHANICAL INC HVAC Service & Repairs - AO 06/11/2014 $2,727.74
HVAC Maintenance & Supplies - AO 06/11/2014
66894 11033 - THE CREATIVE GROUP Temporary Office Help - Emily Mello 06/11/2014 $2,611.44
66860 11170 - ALEXANDER ATKINS DESIGN, INC.Measure AA Informational Fact Sheet 06/11/2014 $2,415.00
Ethnic Ads: Chinese News, Hyundae News , India & Manila Mail 06/11/2014
Graphic Design Service - June Events Poster 06/11/2014
66858 10001 - AARON'S SEPTIC TANK SERVICE Sanitation Services - WH 06/11/2014 $1,475.00
Sanitation Services - 1150 Sears Ranch Road 06/11/2014
66869 10187 - GARDENLAND POWER EQUIPMENT Shop Supplies - SFO 06/11/2014 $1,429.83
Chainsaw Parts & Supplies - SFO 06/11/2014
Safety Helmet Systems - SFO 06/11/2014
Chainsaw Maintenance & Repairs 06/11/2014
Credit from Returned Part 06/11/2014
66870 10325 - GILROY MOTORCYCLE CENTER Yamaha ATV Service 06/11/2014 $1,309.21
Suzuki Motorcycle Service 06/11/2014
66862 *10445 - COMMUNICATION & CONTROL INC Repeater Site Lease - Tomita Hill 06/11/2014 $1,172.00
66905 11033 - THE CREATIVE GROUP Temporary Office Help - Emily Mello 06/11/2014 $1,071.36
66884 *11184 - PURCHASE POWER - PITNEY BOWES POSTAGE Postage - AO 06/11/2014 $1,000.00
66890 11075 - SANTA CLARA COUNTY - DEPT OF ENVIRONMENTAL HEALTH Well Construction Permit Application Fee - Rogers Property MB 06/11/2014 $986.00
66872 10287 - GRAINGER INC Six Unit Locker - SAO 06/11/2014 $983.78
66900 11005 - SAN MATEO COUNTY PLANNING & BUILDING DEPT Standard Permit Extension Fee for LHC Pond DRO5 Grading Permit 06/11/2014 $960.29
66901 10004 - ACCOUNTEMPS Accounting Temp 06/11/2014 $943.72
66892 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal Services for Lehigh Quarry Reclamation Plan EIR 06/11/2014 $879.02
66871 10345 - GLOBAL STEEL FABRICATORS INC Shop Supplies - FFO 06/11/2014 $872.00
66863 10185 - COSTCO Led Lights / Kitchen Supplies / WingDing Event Supplies 06/11/2014 $870.35
66866 10875 - DISCOVERY SCOPE AND ASSOCIATES Purchase of 30 Discovery Scopes to be Sold to Docents at Cost 06/11/2014 $826.25
66878 11063 - O'BRIEN, PAT Capital Finance Program Consulting 06/11/2014 $825.00
66859 10004 - ACCOUNTEMPS Accounting Temp 06/11/2014 $793.76
66903 11102 - KOENIG, PEGGY Reimbursement for Web Usabilty Conference 06/11/2014 $770.00
66886 10176 - RE BORRMANN'S STEEL CO Storage Racks for Shop - SFO 06/11/2014 $524.07
Page 2 of 2
CLAIMS REPORT
MEETING 14-15
DATE 06-25-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check
Date
Payment
Amount
66897 00000 - VALENTIN LOPEZ Honorarium for Staff Summit Event 06/11/2014 $500.00
66867 10174 - FORESTRY SUPPLIERS INC Tools for District Vehicles 06/11/2014 $410.44
66883 *10261 - PROTECTION ONE Monthly Alarm Service - AO 06/11/2014 $409.22
Quarterly Alarm Monitoring Service - AO 06/11/2014
66887 *10589 - RECOLOGY SOUTH BAY Dumpster Service - RSA/CP 06/11/2014 $385.98
66865 10032 - DEL REY BUILDING MAINTENANCE Janitorial Supplies - AO 06/11/2014 $299.24
66898 00000 - RIVER OTTER ECOLOGY PROJECT Honorarium for Presentation to Volunteers and Docents 06/11/2014 $200.00
66876 10260 - LUND PEARSON MCLAUGHLIN Quarterly Fire Sprinkler Inspections - AO 06/11/2014 $180.00
66875 11326 - LEXISNEXIS MATTHEW BENDER Lexis Legal Database Subscription Service May 2014 06/11/2014 $178.00
66880 10080 - PALO ALTO MEDICAL FOUNDATION Employee Medical Services 06/11/2014 $153.00
66879 10670 - O'REILLY AUTO PARTS Vehicle Supplies 06/11/2014 $150.62
Battery for Maintenance Vehicle - M71 06/11/2014
Vehicle Fuse Sets 06/11/2014
66868 10168 - G & K SERVICES INC Shop Towel Service - SFO & FFO 06/11/2014 $119.03
66861 10352 - CMK AUTOMOTIVE INC Vehicle Maintenance - A91 06/11/2014 $110.96
66873 11387 - HAPPY KIDS DAY Happy Kids Day Event - Rental fee 06/11/2014 $100.00
66899 11387 - HAPPY KIDS DAY Happy Kids Day Event - Deposit 06/11/2014 $100.00
66874 10421 - ID PLUS INC Name Tags for Field Staff 06/11/2014 $99.50
66888 10228 - RHF INC Calibrate Radar Unit 06/11/2014 $81.00
66893 10162 - TERMINIX PROCESSING CENTER Pest Control Services - AO 06/11/2014 $71.00
66891 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Fingerprinting Services April 2014 06/11/2014 $60.00
66857 *10810 - A T & T Phone Daniels Nature Center (SR)06/11/2014 $56.09
66882 11204 - PORTOLA VALLEY HARDWARE Batteries 06/11/2014 $19.60
66885 10091 - R & B COMPANY Water Pipes for McDonald Ranch 06/11/2014 $18.14
Grand Total $74,802.27
* Annual Claims
BC = Bear Creek LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA = Sierra Azul WH = Windy Hill
ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO = Administrative Office
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PR = Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill
Page 1 of 3
CLAIMS REPORT
MEETING 14-15
DATE 06-25-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check
Date
Payment
Amount
66911 *10205 - CALIFORNIA JPIA Annual Contribution 2014-2015, Liability & Workers Comp Insurance 06/19/2014 $255,507.00
66956 11369 - BANK OF THE WEST COMMERCIAL CARD USA Event Banners & Facebook Outreach 06/19/2014 $19,870.59
Office & First Aid Supplies 06/19/2014
Staff & Business Meetings 06/19/2014
Professional Membership Dues & Mt. Umunhum Event Supplies 06/19/2014
Office Supplies & Bridge Toll 06/19/2014
Safety Supplies & Motorcycle Helmets 06/19/2014
Vehicle Supplies - P88 06/19/2014
Shop Materials - SFO 06/19/2014
Web Charges & Training 06/19/2014
SFO Tools 06/19/2014
Bid Advertisement (AO), Public Meeting Expense (Hawthorn)06/19/2014
Legal Advertisement Public Bids - Lobner/Saratoga Gap Demolition 06/19/2014
Santa Clara County Managers Association Class 06/19/2014
Training & SFO Supplies 06/19/2014
Medical Trail Litter Wheel 06/19/2014
Supplies: Wingding Family Fest & Fremont Older House Tours 06/19/2014
Volunteer Supplies & Training 06/19/2014
Office Supplies, Parking for Conference & Name Badges 06/19/2014
Parking for Bay Area Open Space Council Conference 06/19/2014
IT Computer & Office Supplies 06/19/2014
Hightail.com File Sharing Monthly Subscription May 2014 06/19/2014
Training, Office Suplies & Kitchen Supplies 06/19/2014
Uniform & Vehicle Supplies 06/19/2014
Office Supplies & Scanner 06/19/2014
Hardware for Ancient Oaks Bridge (RR) & SFO Shop Supplies 06/19/2014
Food for Offsite Meeting, Gas & Tablecloth Cleaning 06/19/2014
Pedestrian Bridge Plan Review (RR)06/19/2014
Special Park District Forum Conference & Giveaway Event Items 06/19/2014
Volunteer Program & Event Supplies 06/19/2014
Open Burn Notification Fee (BCR & SA)06/19/2014
Recruit HR Technician & Training 06/19/2014
Water Tank Parts - M204 06/19/2014
Cal Water Law Conference Registration 06/19/2014
CSDA Event & Snacks for Staff Meeting 06/19/2014
IT Computer Equipment 06/19/2014
Webinar Registration Fee 06/19/2014
Supplies-Docent, WingDing, Fremont Older Tours, Office, Geocache 06/19/2014
Parking Fee for Bay Area Open Space Council Conference 06/19/2014
66942 11216 - SANTA CLARA COUNTY-LAFCO FY2014-2015 Local Agency Formation Commission Dues 06/19/2014 $10,808.32
66917 10235 - DEPARTMENT OF WATER RESOURCES Rickey Dam Fees (SR)06/19/2014 $9,120.00
66958 11352 - HAMMER FENCES Phase II McDonald Fencing LHC - Stream Exclusion Fence 06/19/2014 $7,035.75
66932 10073 - NORMAL DATA Consulting Services - Training Database 06/19/2014 $6,825.00
Contacts Database Development 06/19/2014
Page 2 of 3
CLAIMS REPORT
MEETING 14-15
DATE 06-25-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check
Date
Payment
Amount
Timecard Database Programming 06/19/2014
Permits Database - Enhanced Reporting & Field Office Connections 06/19/2014
66935 *10180 - PG & E Electric - AO2 06/19/2014 $6,212.95
Electric - AO 06/19/2014
Gas - AO 06/19/2014
66953 10387 - WEST-MARK Water Truck Repairs 06/19/2014 $4,672.17
66919 11159 - FIREWHAT.COM Wildland Fire Refresher Training 2014 06/19/2014 $3,075.00
66930 10125 - MOFFETT SUPPLY COMPANY INC Janitorial Supplies For Skyline Preserves 06/19/2014 $2,281.79
66936 10276 - PORTOLA PARK HEIGHTS PROPERTY OWNERS ASSOC Annual Road Agreement Dues 06/19/2014 $2,000.00
66909 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease - Coyote Peak 06/19/2014 $1,604.00
66924 10123 - HOME DEPOT CREDIT SERVICES Shop Supplies - FFO/SFO, Water Tank Parts, Boxes, DHF Supplies 06/19/2014 $1,505.13
66915 10352 - CMK AUTOMOTIVE INC Vehicle Maintenance & Repairs - M46/M38/P94 06/19/2014 $1,249.84
Installation of Side Steps - P88 06/19/2014
Battery - P84 06/19/2014
1180 **10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol Services - Hawthorn property 06/12/2014 $1,200.00
66931 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Mower Parts 06/19/2014 $1,183.37
66946 10152 - TADCO SUPPLY Janitorial Supplies (RSACP)06/19/2014 $1,146.74
Janitorial Supplies (FFO)06/19/2014
66912 10840 - CALIFORNIA PENSION GROUP, LLC Consulting Services - May 2014 06/19/2014 $1,000.00
66922 10187 - GARDENLAND POWER EQUIPMENT Field Supplies - FFO 06/19/2014 $966.29
Power Edge Trimmer & Blade Cleaner 06/19/2014
66945 10143 - SUMMIT UNIFORMS Replacement Body Armor 06/19/2014 $850.43
Uniform Items 06/19/2014
Uniform Star Pins 06/19/2014
66908 10004 - ACCOUNTEMPS Accounting Temp 06/19/2014 $795.27
66921 10037 - FRANK BENEST Professional Services - Executive Coaching 06/19/2014 $750.00
66949 10403 - UNITED SITE SERVICES INC Sanitation Service (FOOSP)06/19/2014 $745.52
Sanitation Service (SA)06/19/2014
66954 11176 - ZORO TOOLS Weather Meters 06/19/2014 $624.40
Battery Charger - SFO Tools 06/19/2014
66928 10058 - LIEBERT CASSIDY WHITMORE Professional Services Thru 04-30-2014 06/19/2014 $612.50
66926 10626 - KOFF & ASSOCIATES INC Project Overview & Classification Study For Staff 06/19/2014 $600.00
66933 10271 - ORLANDI TRAILER INC Service & Repair Trailer - T25 06/19/2014 $592.78
66939 10136 - SAN JOSE WATER COMPANY Water Service (RSACP)06/19/2014 $553.08
66913 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)06/19/2014 $298.33
66957 10496 - CHUNG, JEAN Mileage Reimbursement 06/19/2014 $290.08
66927 11326 - LEXISNEXIS MATTHEW BENDER Subscription Print Service April 2014 06/19/2014 $178.00
66952 10685 - WEST VALLEY COLLECTION Garbage Service (SAO)06/19/2014 $171.26
Garbage Service (ES)06/19/2014
66934 11234 - PACIFIC NEWS SERVICE Printing for Biological Training Translation Handout 06/19/2014 $123.05
66929 *10664 - MISSION TRAIL WASTE SYSTEMS Garbage - AO 06/19/2014 $117.50
66955 00000 - HOMETOWN DAYS Booth Space Fee For San Carlos Hometown Days 06/19/2014 $90.00
66937 10265 - PRIORITY 1 Repair Code 3 Equipment 06/19/2014 $75.00
66914 10170 - CASCADE FIRE EQUIPMENT COMPANY Fire Helmet 06/19/2014 $73.07
Page 3 of 3
CLAIMS REPORT
MEETING 14-15
DATE 06-25-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check
Date
Payment
Amount
66918 11151 - FASTENAL COMPANY Field Supplies 06/19/2014 $71.80
66940 11059 - SAN MATEO COUNTY HEALTH DEPT Tick Testing 06/19/2014 $61.00
66950 *10165 - UPS Shipping Charges - AO 06/19/2014 $58.54
66923 10287 - GRAINGER INC Hose Roller Guide 06/19/2014 $58.12
66943 11117 - SANTA CLARA COUNTY CITIES MANAGERS' ASSOCIATION Santa Clara County Cities Managers' Assoc. Meeting Fee - Ruiz & Woodhouse 06/19/2014 $56.00
66907 *10810 - A T & T FAX (FFO)06/19/2014 $45.73
66951 10527 - WASTE MANAGEMENT Waste Disposal (SAO)06/19/2014 $45.21
66916 10430 - COOK, PETER Fuel Reimbursement - P99 06/19/2014 $40.00
66938 10134 - RAYNE OF SAN JOSE Water Service (FOOSP)06/19/2014 $26.25
66947 10201 - TURF & INDUSTRIAL EQUIP CO Tractor Parts - M10 06/19/2014 $10.77
Grand Total $345,277.63
*Annual Claims
**Hawthorn Expense
BC = Bear Creek LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA = Sierra Azul WH = Windy Hill
ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO = Administrative Office
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PR = Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill
R-14-90
Meeting 14-15
June 25, 2014
AGENDA ITEM 3
AGENDA ITEM
Presentation of Measure AA Exit Poll Results (Voter Response Poll)
GENERAL MANAGER’S RECOMMENDATION
Receive an informational presentation from Strategy Research Institute on an exit poll conducted
to assess voter awareness of the District and response to Measure AA, the District’s $300 million
general obligation bond on the June 3, 2014 ballot.
SUMMARY
The Board approved a $45,000 contract with Strategy Research Institute (SRI) on September 25,
2013 to inform the District’s development of public education and information-based outreach
material to increase public awareness of the District. On February 26, 2014 the Board voted to
place a general obligation bond on the June 3, 2014 ballot Measure AA. To quantify the
effectiveness of the District’s public outreach program, an exit poll was conducted during the
week of June 3, 2014. Dr. George Manross is the Chairman and CEO of SRI and will present the
results of the exit poll.
DISCUSSION
Exit polls are used to collect demographic voter data and, in this case, provide an objective
methodology for determining the most effective ways for the District to engage the public.
Whether Measure AA passed or failed, the District’s profile in the community was substantially
increased, consistent with the Board’s strategic direction. Since actual votes are cast
anonymously, polling is an efficient way to scientifically collect information that will inform
how the District can best reach out to the public in the months and years ahead. This is
especially important as projects funded under Measure AA are being developed and move to
implementation.
BOARD COMMITTEE REVIEW
There was no Committee review for this informational agenda item.
FISCAL IMPACT
Costs associated with the exit poll are covered under the existing contract with SRI and have
been accounted for in the adopted FY2014-15 Budget.
R-14-90 Page 2
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act.
CEQA COMPLIANCE
A presentation to the Board does not constitute a project under the California Environmental
Quality Act (CEQA).
NEXT STEP
The Public Affairs Department will use the information from the exit poll to continue a broad-
based public outreach program to inform about the District and its commitment to the promises
made for the Vision Plan projects to be funded by Measure AA.
Responsible Department Head:
Steve Abbors, General Manager
Prepared by:
Shelly Lewis, Public Affairs Manager
Contact person:
Steve Abbors, General Manager
R-14-85
Meeting 14-15
June 25, 2014
AGENDA ITEM 4
AGENDA ITEM
Year-End Review of the Fiscal Year 2013-14 District Budget and Expenditures
GENERAL MANAGER’S RECOMMENDATION
Accept the Year-End Review of the Fiscal Year 2013-14 Budget and Expenditures.
SUMMARY
District property tax revenue for Fiscal Year (FY) 2013-14 totaled $32.4 million, a $0.7 million or 2.2%
increase over the Midyear budget, and expenditures totaled $34.2 million, which is 16.6% below the
Midyear budget of $41.0M. The District continued to stay well within both the Operating Expenditure
(OpEx) and Capital Expenditure (CapEx) Budget Guidelines of 55.0% and 10.5% of property tax
revenue, respectively. The District completed 56 of its 102 total active projects (See Year-End Review
of the FY2013-14 Action Plan, R-14-81). Overall spending reflects the District’s commitment to
complete high priority key projects this year, including the Vision Plan, the Capital Finance Program,
and the demolition of structures and partial land restoration at Mount Umunhum.
DISCUSSION
Revenues
The District’s adopted property tax revenue estimate of $30.3 million was increased at Midyear to $31.7
million, reflecting higher than projected revenues due to the continued economic growth in the region.
As of March 31, 2014, property tax revenues totaled $32.4 million, 7.1% higher than the adopted
estimate and 2.2% above the Midyear adjustment. Included in the FY2013-14 property tax revenue is
$1.0 million in redevelopment-related revenue, which exceeded the Midyear projection by 16.3%. Of
the $1.0M total, 40% or $430K are one-time distributions, while the remaining 60% of those revenues
are projected to be on-going and increasing over time.
Expenditures
The District’s FY2013-14 expenditures remained within the approved budget. Expenditures by category
are listed in Table 1 below.
R-14-85 Page 2
Table 1 – FY2013-14 District Budget and Expenditures
The District ended the year with total expenditures of $34.2 million, which is $6.8 million or 17% below
the Midyear budget. Excluding land purchases and debt service, total expenditures were $2.8 million or
12% below the Midyear budget. (Attachment A provides additional information about FY2013-14
expenditures).
Operating Expenditures
Salaries and benefits ended the year 5% below the Midyear budget due to position vacancies, resulting
in a savings of $688,250. Services and supplies were $399,845 below the Midyear budget, reflecting a
savings of 10%, primarily due to the reduced spending in contract services as a result of staff vacancies
and the focus on the District’s Vision Plan and Capital Finance Program.
Strategic and Vision Project Costs
Significant this year was completion of the District’s Vision Plan, establishing 25 top priority projects to
be completed over the next 30 years, and development of the Capital Finance Program, which identified
the methods for funding the Vision Plan 25 top priority projects and was also used to inform the
Expenditure Plan contained within Measure AA on the June 2014 ballot. Savings of $302,639 or 34%
below the Midyear budget were realized from reduced spending on consulting services for these
projects.
DISTRICT EXPENDITURES
FY2013-14
Adopted
Budget (1)
FY2013-14
Midyear
Budget (3)
FY2013-14
Actuals
(Unaudited)
$ Change from
FY2013-14
Midyear Budget
% Spent of
FY2013-14
Midyear Budget
TOTAL PROPERTY TAX REVENUES 30,285,000 31,723,000 32,433,073 710,073 102%
TOTAL DISTRICT EXPENDITURES 41,006,413 41,047,413 34,232,002 (6,815,411) 83%
Salaries and Benefits 13,586,721 13,586,721 12,898,471 (688,250) 95%
Services and Supplies 3,873,279 3,934,779 3,534,934 (399,845) 90%
Total Operating Expense (OPEX) 17,460,000 17,521,500 16,433,405 (1,088,095) 94%
Strategic/Vision Project 850,900 900,900 598,261 (302,639) 66%
Capital (CAPEX) 5,496,726 5,426,226 4,026,876 (1,399,350) 74%
Property Mgt. 324,822 249,822 223,783 (26,039) 90%
Debt Service 8,874,965 8,874,965 8,858,244 (16,721) 100%
Land and Assoc. Costs 7,999,000 8,074,000 4,091,431 (3,982,569) 51%
Total Non-Operating Expense 23,546,413 23,525,913 17,798,596 (5,727,317) 76%
TOTAL OPERATING BUDGET (OPEX) 17,460,000 17,521,500 16,433,405 (1,088,095) 94%
TOTAL DISTRICT TARGET: OPEX (2) 17,230,000 17,987,000 17,987,000 - 100%
TOTAL OVER/(UNDER): OPEX 230,000 (465,500) (1,553,595) (1,088,095)
TOTAL CAPITAL BUDGET (CAPEX) 5,496,726 5,426,226 4,026,876 (1,399,350) 74%
2,386,427 2,234,927 1,671,446 (563,481) 75%
Total Capital Budget, net of Grant Income 3,110,299 3,191,299 2,355,430 (835,869) 74%
(1) FY2013-14 Adopted Budget: Original Annual Budget adopted by Board on 3/13/13. The $230K over OpEx Target approved to be covered by revenue from the Rancho San Antonio Cty Agreement.
(2) FY2013-14 OpEx Target increased by $757K to $17.987M due to the increased property tax revenue estimate.
(3) FY2013-14 Midyear Budget: Modified Budget which include Board approved budget changes as of 9/30/13 plus Board aproved Midyear budget changes
Less: Grant Income
R-14-85 Page 3
Fixed Assets and Capital Projects
A significant District milestone was the demolition of military structures and partial site restoration at
Mount Umunhum ($1.6 million), which costs were reimbursed by a $1.2 million federal grant. Other
significant capital accomplishments include completion of:
• The El Corte de Madera parking lot ($459,000), which opened in March 2014;
• The POST-funded Mindego Staging Area ($293,000) and partial construction of the Ancient
Oaks Trail ($11,000) at Russian Ridge;
• The Hicks Flat Mercury Remediation project ($144,00) in Sierra Azul; and
• The Mora Fire Road Upgrade at Rancho San Antonio ($105,000).
Delays in other capital projects resulted in expenditure savings of approximately $1.4 million for
FY2013-14. Projects in the Operations, Planning, and Natural Resource Departments were deferred to
FY2014-15 due to staff vacancies and the temporary redirection of staff to complete the Vision Plan and
tasks associated with the Capital Finance Program. FY2013-14 capital expenditures totaled 6.2% (a 4-
year moving average) of property tax revenue, net of grant income and one-time exclusions, and
remained well below the District’s CapEx Guideline of 10.5% of Property Tax Revenue.
Property Management
The District currently manages 66 leases. Expenditures totaled $223,783, resulting in $26,039 or 10%
below the Midyear budget. Rental income received on managing District properties totaled $1,116,263
or 3% over the Midyear projection of $1,084,000.
Long-Term Debt and Debt Service
Debt service expenses in FY2013-14 totaled $8.86 million, consisting of $3.0 million in principal and
$5.86 million in interest. Total debt service was less than the budgeted amount by $16,721.
Land and Associated Costs
The District purchased and helped preserve 461.4 acres of open space land during FY2013-14 at a cost
totaling $3.6 million. Highlights of land additions include:
• The District entered into a lease and management agreement with Peninsula Open Space Trust
(POST) for the 308 acre Apple Orchard and Event Center at La Honda Creek Open Space
Preserve
• The District purchased the 148 acre INE Ranch at Monte Bello Open Space Preserve.
Associated Land costs totaled approximately $491,000, including $360,000 for demolition and site
restoration of the former Powell property at Monte Bello and $90,000 for environmental and
geotechnical studies, land surveys, and grazing and equestrian improvements associated with various
projects.
Land expenditures ended the year approximately $4.0 million below budget due to fewer than
anticipated land purchases given the need to divert Real Property resources to address encroachment and
litigation related issues, provide critical support for the Vision Plan and Capital Finance
Program/Expenditure Plan, and administer the complexities related to the Driscoll Ranch grazing lease
and event center projects. Land grants /gifts include $225,000 from Santa Clara County Parks who
partnered with the District on the purchase of the Lobner Trust property addition to Monte Bello in
FY2012-13, as well as $35,000 in land gifts.
R-14-85 Page 4
Past Budget Performance
Table 2 below presents a comparison of FY2013-14 budget performance to FY2011-12 and FY2012-13.
The operating budget expenditures typically range between 92% and 94% of the actual operating
budget, reflecting the District’s continued prudent financial management. The total District budget,
however, has a much wider range (83% to 91%), reflecting the variation in land purchases and the
deferral of key capital and fixed asset projects.
Table 2 – Past Performance
Operating Expenses $14,540,703 $13,700,718 94%$16,196,058 $14,972,344 92%$17,521,500 $16,433,405 94%
Total Expenditures $42,961,829 $37,069,621 86%$40,851,710 $37,077,946 91%$41,047,413 $34,232,002 83%
FY2013-14
Actuals
%
Spent
FY2011-12
Actuals
%
Spent
FY2012-13
Budget
FY2012-13
Actuals
%
Spent
FY2013-14
Budget
FY2011-12
BudgetDistrict Expenditures
HAWTHORN FUND
Table 3 – Hawthorn Fund Budget and Expenditures
Description
FY2013-14
Adopted
Budget
FY2013-14
Midyear
Budget
FY2013-14
Actuals
(Unaudited)
$ Change
from FY13-14
Midyear
Budget
% Spent of
FY13-14
MidYear
Budget
Fund 20 - Hawthorne Fund
Total: Personnel Services 19,539 19,539 - 19,539 0%
Total: Supplies 187,875 187,875 33,420 154,455 18%
Total: Capital / Fixed Assets 241,386 241,386 126,692 114,694 52%
Total: Hawthorn 448,800 448,800 160,111 288,689 36%
HAWTHORN
YEAR-END REVIEW: FY2013-14
The FY2013-14 expenditures from the Hawthorn Fund totaled $160,111 which is 64% below the
Midyear Budget of $448,800 (See Table 3, above). The transition of the Alpine Road house to an
employee residence, budgeted at $143,800 for habitability improvements, has been delayed to FY2014-
15 due to reallocation of staff to other higher priority projects this fiscal year. The roof wrap portion of
the historic mansion and carriage house stabilization, budgeted at $305,000, was completed, with the
remaining stabilization work on hold until a new partner is identified in FY2014-15.
The Hawthorn Endowment Fund balance as of March 31, 2014, net of all expenditures, was $1,702,557
(See Table 4 below).
R-14-85 Page 5
Table 4: Hawthorn –Endowment/Cash Balance
Hawthorn Fund Original Endowment: 2,018,445$
FY2011-12 Interest Income 3,267$
FY2011-12 Expenditures (50,672)
FY2012-13 Interest Income 7,854$
FY2012-13 Expenditures (122,347)
FY2013-14 Interest Income 6,121
FY2013-14 Expenditures (160,111)
Ending Balance 1,702,557$
HAWTHORN: Endowment Fund
BOARD COMMITTEE REVIEW
There was no Committee review for this agenda item.
FISCAL IMPACT
The Year-End review of the FY2013-14 budget has no fiscal impact on the FY2014-15 budget.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act (CEQA) and no
environmental review is required.
NEXT STEP
In late summer, the General Manager will prepare the FY2014-15 Midyear Budget and the item will be
brought to the Board for review later this calendar year.
Attachment:
1. District Summary FY2013-14 Annual Review
Responsible Department Manager:
Kate Drayson, Administrative Services Manager
Prepared by:
Lynn Tottori, Senior Management Analyst
Kate Drayson, Administrative Services Manager
Michael Newburn, Acting Operations Manager
Brian Malone, Acting Operations Manager
Meredith Manning, Co-Acting Planning Manager
Tina Hugg, Co-Acting Planning Manager
Mike Williams, Real Property Manager
Kirk Lenington, Natural Resources Manager
R-14-85 Page 6
Shelly Lewis, Public Affairs Manager
Gordon Baillie, Management Analyst II
Elaina Cuzick, Real Property Specialist
Amudha Sankar, Senior Administrative Assistant
Peggy Koenig, Public Affairs Specialist
Contact person:
Lynn Tottori, Senior Management Analyst
FY2013-14 YEAR-END REVIEW ATTACHMENT A
DISTRICT EXPENDITURES
FY2013-14
Adopted
Budget(1)
FY2013-14
Midyear
Budget(3)
FY2013-14
Actuals
(Unaudited)
$ Change from
FY2013-14
Midyear Budget
% Spent of
FY2013-14
Midyear Budget
DISTRICT BUDGET BY DEPARTMENT
Administration
Salaries and Benefits 2,824,767 2,824,767 2,510,836 (313,931) 89%
Services and Supplies 1,007,753 957,753 989,905 32,152 103%
Total Operating Expense 3,832,520 3,782,520 3,500,741 (281,779) 93%
Strategic/Vision Project - 50,000 18,478 (31,522)
Capital 165,000 165,000 7,692 (157,308) 5%
Total Non-Operating Expense 165,000 215,000 26,170 (188,830) 12%
Total Administration Expenditures 3,997,520 3,997,520 3,526,911 (470,609) 88%
Natural Resources
Salaries and Benefits 977,050 977,050 884,455 (92,596) 91%
Services and Supplies 535,201 646,701 508,833 (137,868) 79%
Total Operating Expense 1,512,251 1,623,751 1,393,287 (230,464) 86%
Strategic/Vision Project - -
Capital 904,600 834,100 508,433 (325,667) 61%
Total Non-Operating Expense 904,600 834,100 508,433 (325,667) 61%
Total Natural Resources Expenditures 2,416,851 2,457,851 1,901,720 (556,131) 77%
Operations
Salaries and Benefits 6,602,535 6,602,535 6,642,109 39,574 101%
Services and Supplies 1,632,917 1,632,917 1,498,666 (134,252) 92%
Total Operating Expense 8,235,452 8,235,452 8,140,775 (94,677) 99%
Capital 1,331,979 1,331,979 907,205 (424,774) 68%
Total Non-Operating Expense 1,331,979 1,331,979 907,205 (424,774) 68%
Total Operations Expenditures 9,567,431 9,567,431 9,047,980 (519,451) 95%
Planning
Salaries and Benefits 1,389,259 1,389,259 1,200,327 (188,932) 86%
Services and Supplies 79,923 79,923 27,493 (52,430) 34%
Total Operating Expense 1,469,182 1,469,182 1,227,820 (241,362) 84%
Strategic/Vision Project 591,900 591,900 340,449 (251,451) 58%
Capital 3,095,147 3,095,147 2,603,546 (491,601) 84%
Total Non-Operating Expense 3,687,047 3,687,047 2,943,995 (743,052) 80%
Total Planning Expenditures 5,156,229 5,156,229 4,171,815 (984,414) 81%
Public Affairs
Salaries and Benefits 1,078,804 1,078,804 928,535 (150,269) 86%
Services and Supplies 453,885 453,885 435,658 (18,227) 96%
Total Operating Expense 1,532,689 1,532,689 1,364,193 (168,496) 89%
Strategic/Vision Project 259,000 259,000 239,335 (19,665) 92%
Total Non-Operating Expense 259,000 259,000 239,335 (19,665) 92%
Total Public Affairs Expenditures 1,791,689 1,791,689 1,603,528 (188,161) 89%
Real Property
Salaries and Benefits 714,306 714,306 732,209 17,903 103%
Services and Supplies 163,600 163,600 74,380 (89,220) 45%
Total Operating Expense 877,906 877,906 806,589 (71,317) 92%
Property Mgt.324,822 249,822 223,783 (26,039) 90%
Debt Service 8,874,965 8,874,965 8,858,244 (16,721) 100%
Land and Assoc. Costs 7,999,000 8,074,000 4,091,431 (3,982,569) 51%
Total Non-Operating Expense 17,198,787 17,198,787 13,173,458 (4,025,329) 77%
Total Real Property Expenditures 18,076,693 18,076,693 13,980,047 (4,096,646) 77%
DISTRICT BUDGET BY EXPENDITURE CATEGORY
Salaries and Benefits 13,586,721 13,586,721 12,898,471 (688,250) 95%
Services and Supplies 3,873,279 3,934,779 3,534,934 (399,845) 90%
Total Operating Expense (OPEX)17,460,000 17,521,500 16,433,405 (1,088,095) 94%
Strategic/Vision Project 850,900 900,900 598,261 (302,639) 66%
Capital (CAPEX)5,496,726 5,426,226 4,026,876 (1,399,350) 74%
Property Mgt.324,822 249,822 223,783 (26,039) 90%
Debt Service 8,874,965 8,874,965 8,858,244 (16,721) 100%
Land and Assoc. Costs 7,999,000 8,074,000 4,091,431 (3,982,569) 51%
Total Non-Operating Expense 23,546,413 23,525,913 17,798,596 (5,727,317) 76%
Total District Expenditures 41,006,413 41,047,413 34,232,002 (6,815,411) 83%
TOTAL OPERATING BUDGET (OPEX)17,460,000 17,521,500 16,433,405 (1,088,095)
TOTAL DISTRICT TARGET: OPEX (2)17,230,000 17,987,000 17,987,000 -
TOTAL OVER/(UNDER): OPEX 230,000 (465,500) (1,553,595) (1,088,095)
(1) FY2013-14 Adopted Budget: Original Annual Budget adopted by Board on 3/13/13. The $230K over the OpEx Target was approved to be covered by revenue from the Rancho San Antonio County Agreement.
(2) FY2013-14 OpEx Target increased by $757K to $17.987M due to the increased property tax revenue estimate.
(3) FY2013-14 Midyear Budget: Modified Budget which include Board approved budget changes as of 9/30/13 plus Board aproved Midyear budget changes