Loading...
HomeMy Public PortalAbout2018.06.14 Regular MeetingMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall June 14, 2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Department Reports Committee Minutes Public Comment Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt Wolf, Parks & Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Casey Bruck, Librarian; Traci Malvich, Human Resources Manager; Dallas Palmer, Police Lieutenant; Nathan Stewart, Public Works Director; Al Becker, Parks Maintenance Also present: Heide Carter, Horrocks Engineers; Greg Baer, Baer Design Group, Inc.; Claire Remsberg, McCall Public Art Advisory Committee Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA i Council Member Holmes moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda were distributed to each member of the McCall City MCCALL CITY COUNCIL June 14, 2018 Regular Meeting Page 1 of 12 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Council Regular Minutes — April 26, 2018 2. Council Regular Minutes — May 10, 2018, 2018 3. Council Regular Minutes — May 24, 2018 4. Payroll Report for period ending — June 1, 2018 5. Clerk License Report 6. Warrant Register — GL 7. Warrant Register — Vendor 8. AB 18-157 Request to Proclaim June 2018 as General Aviation Month: The City received an email on June 7, 2018 from Josh Grossman with alliance for Aviation Across America, requesting that the City do a proclamation proclaiming June as General Aviation Month. He stated this month the Governor has re -issued a proclamation declaring it General Aviation Month in Idaho. The City of McCall did a similar proclamation the last two years and he was hoping that the City of McCall would consider it again. 9. AB 18-154 Request to Adopt Resolution No. 18-11, Ratifying the Valley County Commissioners canvass of the May 15, 2018 Special Election for Local Option Tax: New legislation went into effect on January 1, 2011 that establishes counties as the officials for all elections. Idaho Code §34-1205 and §34-1206 state that the county Board of commissioners shall be the county board of canvassers and the county clerk shall serve as their secretary for this purpose; and the board shall examine and make a statement of the total number of votes cast for all candidates or special questions that shall have been voted upon at the election. Idaho Code §50-1046 requires that a 60 percent majority of voters approve a local option non - property tax measure. The results of the May 15, 2018 Special Election for Local Option Tax are as follows: 656 Total Number of Ballots Cast; 511 In Favor (77.90%); 90 Against (13.72%). Resolution 18-11 ratifies the County Commissioners canvass of the May 15, 2018 Special Election. 10. AB 18-146 Request for Approval of the Rotary Grant Award Agreement which provides $5032 for tree planting at Riverfront Park: At the request of the Parks and Recreation Department, Council approved submission of a grant application to McCall Rotary Club requesting funding to help landscape the area of Riverfront Park near the Sheep Bridge. Notification of grant award in the amount of $5032 has been received and an agreement outlining the roles and responsiblities of the grant award has been forwarded from the McCall Rotary Foundation for signature. The grant agreement stipulates the following: Use the grant funds only as specified in the approved grant proposal; Maintain records to show and account for the use of the grant funds; Allow McCall Rotary Club access to records to verify grant expenditures and activities; Repay any portion of the grant funds not used for the purposes specified in the application; Collaborate with any efforts of the McCall Rotary Club to publicize the grant award; Submit an end of project report by January 15, 2019. 11. AB 18-145 Request to Approve the amended West Central Mountains Economic Development Council Agreement for Services: The West Central Mountains Economic Development Council (WCMEDC) is requesting an amendment to the Agreement for Services approved March 8, 2018. The amendment extends the timeline for deliverables within the Agreement from June 30, 2018 to December 31, 2018, to allow more time for completion and to better align the timeline with the school district fall semester schedule. No other changes to the Agreement or scope of services is proposed. The allocated funding ($9,000) has been MCCALL CITY COUNCIL Page 2 of 12 June 14, 2018 Regular Meeting incorporated as carry -forward from the Economic Development line item within the Community & Economic Development budget from FY18 to the FY19 budget draft. Council Member Sowers moved to approve the Consent Agenda as submitted. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. Chamber of Commerce Sherry Maupin, Chamber of Commerce, updated the Council on the latest happenings which included board elections, outreach efforts for the July 4th celebration, new website launch, new membership rollout, and strategic initiatives for business class in the fall. There will be a Housing Summit on August 13 and Community Block Party on June 30. Staff has been working on a levy for a Recreation District. There was a discussion about the Payette River Scenic Byway. Department Reports City Manager City Manager Anette Spickard gave a brief update on the July 4th events, the website launch, activity during open office hours, issues with hiring seasonal for Golf and Parks, and answered questions the Council's questions. Airport Airport Manager Jay Scherer explained the Ace Academy was cancelled as there were no interested attendees. He gave brief update on how the Drone camp is progressing, the Taxiway project, and grant approval for Airport Pocket park. Clerk Department City Clerk BessieJo Wagner gave a brief overview of the International Institute of Municipal Clerks (IIMC) Conference in Norfolk, Virginia. Community Development City Planner Morgan Bessaw gave a brief update on some of the Code enforcement issues happening within the City. Golf Course Golf Superintendent Eric McCormick reported the golf course tournaments, restaurant and staffing. Council Member Giles commented that players of the Men's League night are not using the restroom facility and he would like the group to be contacted about their conduct on the course. Library Librarian Casey Bruck shared the PBS Summer Reading for adults has launched with a 100 days and 100 books program which includes raffles for books completed. He gave a report on the Stem Grant Award and conference planning that is in the works for the fall. MCCALL CITY COUNCIL Page 3 of 12 June 14, 2018 Regular Meeting Parks & Recreation Parks and Recreation Director Kurt Wolf answered questions regarding scholarships and dock disposal. Police Police Lieutenant Dallas Palmer reported on the Community clean up. Public Works Public Works Director Nathan Stewart answered questions about Broken Timbers and Eagle Lakes Subdivisions. AB 18-144 Public Art Advisory Committee Annual Report to City Council Claire Remsberg, Chair, McCall Public Art Advisory Committee (PAAC) presented the annual report. The mission of the McCall PAAC is to make recommendations to City Council regarding public art projects and policies within the City of McCall. The Public Art Advisory Committee was formed in 2012 by resolution of City Council (Resolution 12-13), consisting of five members appointed by City Council. Members are appointed to three-year terms, which are renewable. Ms. Remsberg gave a brief update on the new committee member, shared Art projects happening around the City including some existing art and art to come, grant funds that have been received, and creative fundraising ideas. The committee is campaigning the Idaho Commission on the Arts to resurrect their defunded public art program which is important to small towns. The committee will be assessing the condition of the bus stop murals with the intention to try to keep them as long as possible. The Council received the following Committee Minutes for review: 1. Environmental Advisory Committee — April 19, 2018 2. Golf Advisory Committee — March 14, 2018 3. Historic Preservation Commission — April 3, 2018 4. Library Building Committee — March 5, 2018 5. McCall Improvement Committee — March 15, 2018 6. Tree Advisory Committee — March 6, 2018 Council Member Holmes moved to accept the committee minutes. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. PUBLIC HEARING AB 18-149 Request to Approve SUB-18-02 Final Plat and Development Agreement: Fairways at Whitetail Club Mayor Aymon opened the Public Hearing at 6:22 p.m. MCCALL CITY COUNCIL June 14, 2018 Regular Meeting Page 4 of 12 City Planner Morgan Bessaw presented the SUB-18-02 Final Plat and Development Agreement: Fairways at Whitetail Club. Shore Lodge Whitetail LLC Subdivision Final Plat and Development Agreement applications to create a new thirty-nine (39) unit subdivision with seventeen (17) two - unit townhomes (thirty-four units) and five (5) large estate lots. The Final Plat is in substantial conformance with the Preliminary Plat, with minor modifications to the open space and parcel boundaries. At its May 1, 2018 meeting, the McCall Area Planning and Zoning Commission held a public hearing and recommended the Subdivision Final Plat Application and associated Development Agreement for approval to City Council. No public comments have been received to date. Amy Pemberton, Legal Counsel representing the Applicant gave a brief overview of the final plat and explained the changes made. She went through the conditions of the approval and how those have been satisfied. She explained the development and escrow agreements. Council Member Nielsen was interested in who would be purchasing the homes. Staff reported the townhomes would be for White Tail members only. Council Member Nielsen asked if water and fire could handle the additional 4800 square feet. Staff reported the city engineer had worked with Whitetail to work through any issues. Having received no written comments and received no public comments, Mayor Aymon closed the Public Hearing at 6:34 p.m. Council Member Holmes moved to approve Subdivision Final Plat application SUB-18-02 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye, Council Member Nielsen voted no, and the motion carried. Council Member Holmes moved to approve Fairways at Whitetail Club Development Agreement and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call Council Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye, Council Member Nielsen voted no, and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 6:35 p.m. Dave Holland of 616 N. 3rd Street, McCall spoke on behalf of the Heartland Hunger & Resource Center Woodstock event asking for a proclamation as it has been done in the past. It will be held on Saturday, July 14. He also asked the Council to consider installing solar LED lights in the bus stop kiosks as the area was quite dark during the winter. He expressed concern for the safety of the people using them. If there is no funding in the budget, he would like permission to raise funds. Mayor Aymon stated staff would check into it and go from there. Hearing no comments, Mayor Aymon closed the comment period at 6:41 p.m. MCCALL CITY COUNCIL June 14, 2018 Regular Meeting Page 5 of 12 BUSINESS AGENDA AB 18-147 Request to Approve SUB-18-03, PUD-18-02: Broken Timber Subdivision Final Plat and Planned Unit Development Final Plan Applications City Planner Morgan Bessaw presented the SUB-18-03, PUD-18-02: Broken Timber Subdivision Final Plat and Planned Unit Development Final Plan Applications. The applicant, Shore Lodge Whitetail LLC, has applied for Planned Unit Development Final Plan and Subdivision Final Plat applications to create a new seven (7) unit subdivision and planned unit development adjacent to Timbercrest Subdivision. The final plan and plat are in substantial conformance with the preliminary and general plans. The applicant does not request any relaxations of the McCall City Code as part of the PUD. The developer proposes to complete all improvements prior to execution of the final subdivision plat, so a development agreement is not necessary. At its May 1, 2018 meeting, the McCall Area Planning and Zoning Commission unanimously recommended the Subdivision Final Plat Application and Planned Unit Development Final Plan Application for approval to City Council. No public comments have been received to date. Amy Pemberton, Legal Counsel for applicant, presented the project to the Council, explained the conditions of the approval, and answered questions about water infrastructure. Council Member Sowers moved to approve Planned Unit Development Final Plan application PUD-18-02 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, and Council Member Giles all voted aye, Council Member Nielsen voted no, and the motion carried. Council Member Sowers moved to approve Subdivision Final Plat application SUB-18-03 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, and Council Member Giles all voted aye, Council Member Nielsen voted no, and the motion carried. AB 18-150 Request to Approve the amendment to Exhibit A of the Lakeshore Disposal Agreement for Solid Waste Collection and Disposal Services Rate Schedule for a 2.5% rate increase Brian Hoffman of Lakeshore Disposal presented the amendment to Exhibit A of the Lakeshore Disposal Agreement for Solid Waste Collection and Disposal Services Rate Schedule for a 2.5% rate increase. Pursuant to Section 8B of the City's Exclusive Agreement with Lakeshore Disposal to collect and dispose of solid waste in the City of McCall, Lakeshore Disposal has requested an inflationary increase to the rate schedule included as Exhibit A in the agreement. Per the agreement, the proposed rate increase is determined as the annual average change of the Consumer Price Index — All Items for the State of Idaho for the most recent 12-month period. According to the Idaho Department of Labor the average CPI change for the period of April 2017 through April 2018 was 2.5%. Mr. Hoffman reported the company tries to be very community minded and donated $10,000 over last year to different organizations in town. He gave a brief overview of new equipment purchased MCCALL CITY COUNCIL Page 6 of 12 June 14, 2018 Regular Meeting explaining the uses and where those will be used in the community. Tablets and drive cam -units have been installed in the trucks which connects the drivers to the office and allows for real time tracking and safety control. He explained how the new equipment works and shared a story where a truck rolled and the Lakeshore Disposal staff were able to pinpoint the driver's location quickly and ascertain if the driver was responsible for the accident in any way. Mayor Aymon asked questions about the recycling service for commercial cardboard pickup. Mr. Hoffman stated there is a service already in place for small bundle pick up. The business or property owner only needs to call and schedule. Council Member Giles moved to approve the amendment to Exhibit A of the Lakeshore Disposal Agreement for Solid Waste Collection and Disposal Services Rate Schedule for a 2.5% rate increase and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. Council Member Giles expressed his appreciation of the service provided by the drivers. AB 18-153 Request to Approve Resolution 18-12 McCall City Fourth of July Alcohol Restrictions City Clerk BessieJo Wagner presented Resolution 18-12 McCall City Fourth of July Alcohol Restrictions. During the May 30 Council Meeting, the City Council directed staff to prepare a resolution for alcohol restrictions within Payette Lake beachfront parks to be implemented from July 3 through the morning on July 5. The parks targeted in this restriction include Legacy, Davis, Art Roberts, Rotary, and Brown Parks. As discussed during the May 30 meeting, Idaho Department of Parks & Recreation has decided to implement an alcohol restriction on North Beach from June 30 through the morning of July 8. The dates directed by Council fall within the parameters of McCall City Code Section 8-14-8 (B) which states the following: By resolution, the city council may prohibit the possession and/or consumption of alcoholic beverages in designated city parks on specific days from July 1 through July 7 each year. Signs will be posted in each park announcing the restrictions at least twenty-four (24) hours in advance of the beginning of any period of such restrictions. Council Member Sowers moved to approve Resolution 18-12 implementing an alcohol restriction within Legacy, Davis, Art Roberts, Rotary, and Brown Parks from 8:00 P.M. on July 3 through 8:00 A.M. on July 5, 2018 and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and Council Member Nielsen voted no, and the motion carried. MCCALL CITY COUNCIL Page 7 of 12 June 14, 2018 Regular Meeting AB 18-156 Downtown Core Reconstruction - Streetscape Design Workshop and Council Direction Public Works Director Nathan Stewart introduced the Downtown Core Reconstruction Project Streetscape Design that covers the various streetscape infrastructure alternatives. Streetscape improvements consist of sidewalks, landscaping (i.e. street trees, mobile planters, and irrigation), illumination (i.e. sidewalk and intersection lighting). Staff s goal is to wrap up the final design by this fall. Heidi Carter, Horrocks Engineers, gave an overview of each proposed sidewalk hardscape and landscaping alternative and how these alternatives were developed and prioritized by the Project Team through the preliminary design process. She went through the cost estimate tables which gave cost comparisons to the original concept level project budget and the alternative cost matrix giving a total estimated streetscape budget for each combination of hardscape and landscape alternatives. A hardscape alternate renderings were shown for the various paver and concrete sidewalk hardscape options. Staff shared the pros and cons of pavers versus concrete and answered the Council's questions. Greg Baer, Baer Design Group, presented the Downtown Core Streetscape Site Plan. He showed a plan view map of the Downtown Core showing the proposed location for landscaping and illumination features and identifying the different landscaping alternatives for Silva cell installations. He explained the functions of Silva Cells and sidewalk cross-section views of a typical installation. Staff answered questions about freezing issues, irrigation, and the necessity of a greenspace. The Council viewed a video made by Boise City to show how they designed their downtown with trees. Staff briefly covered the design elements of the street lights and where they were in tracking down pricing and manufacturers. Public Works Director Stewart presented the budget options and went over funding sources for the underground utilities, and shared there is the possibility of a block grant award. He talked about how the final design and budget will evolve as the details are hammered out. Staff and the Council discussion. Council Member Sowers would like to see a balance and felt the trees and pavers are important for the long run. Staff answered Council Member Nielsen's questions regarding the franchise fees. He questioned some of the design elements. He agreed the trees are important and the Silva cells looked good but he was concerned about budget and function for special events. Council Member Holmes likes the paver option as it has lower maintenance costs, and looking at more of the middle of the road for softscape costs. Mayor Aymon stated she likes pavers better than concrete and preferred the two-tone paver effect. She likes the trees and Silva cells but would like to see a minimal number of trees as she feels the sunshine is as important as the shade, especially in the winter. Council Member Giles agreed with what has been shared by the other Council Members. He would like to see Alternate 2 Hardscape design implemented, put in as many trees as allowed, and pursue the block grant and franchise fees. Staff closed by clarifying the Council consensus to utilize the pavers, the Silva cells are valuable, use the franchise fees, and apply for the Community Development Block Grant for the lighting. MCCALL CITY COUNCIL Page 8 of 12 June 14, 2018 Regular Meeting AB 18-136 Request for Approval of a Construction Contract for the Downtown Core Reconstruction Phase 1A Public Works Director Nathan Stewart presented the construction contract for the Downtown Core Reconstruction Phase 1A. The Downtown Core Reconstruction — Phase 1A project consists of sub- surface water, sewer, stormwater utility replacement/reconstruction that will occur on 2nd and Lenora Streets. The project is being completed in collaboration with the Payette Lakes Recreational Water and Sewer District (PLRWSD) so cost savings can be maximized and construction impacts to downtown businesses and residences can be minimized. A second Phase (Phase 1B) is planned for Summer 2019. This subsequent phase will reconstruct the surface infrastructure (roadway, on -street parking, sidewalks, landscaping, illumination) on 2nd and Lenora Streets. A sub -set of the project plans as well as the draft project agreement (aka Contract) has been reviewed by legal counsel. Four public notice advertisements were run to solicit bids for the project during April and May. The bid opening was originally scheduled for 5/22, but was extended until 6/13 based on bidder feedback during the bidding comment period. The construction climate has been challenging and costs have risen. The bids received came in 14% higher than estimated. Staff has looked at options for cost savings to counter balance the increase. Public Works Director Stewart shared those options and recommends to fully fund the contractor contingent on the approval of the PLRWSD. The construction will begin after July 16, 2018 and be completed by the end of October 2018. Following the Council's decision, the PLRWSD Board will consider approving the sewer portion of the project on 6/20/18. Council Member Giles moved to approve the construction contract with Granite Excavation in the amount of $781,551.12 for the Downtown Core Reconstruction Phase 1A contingent upon PLRWSD Board approval and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Holmes all voted aye, and Council Member Nielsen voted no, and the motion carried. AB 18-135 Request to Approve the Interagency Agreement with Payette Lakes Recreation Water and Sewer District for Street Repair/Sewer - Downtown Core Reconstruction Phase 1A Public Works Director Nathan Stewart presented the Interagency Agreement with Payette Lakes Recreation Water and Sewer District for Street Repair/Sewer - Downtown Core Reconstruction Phase 1A. In accordance with the Section 9.8.1 of the Agreement of Annexation Plan, Property Transfer, and Agreement of Operations Subject to the Conditions Precedent, approved May 25, 2017 by the City of McCall and the Payette Lakes Recreational Water and Sewer District (PLRWSD), both agencies have collaborated in planning and designing the Downtown Core Reconstruction — Phase 1A Project. This infrastructure project includes water, stormwater and streets improvements to be funded by the City as well as sewer improvements intended to be funded by PLRWSD within the City's right-of-way. The Interagency Agreement for Street/Sewer Repair (i.e. Agreement) outlines project related expectations, obligations, and operational procedures to be followed by both agencies through the execution of the City's construction contract with the General Contractor and the City's task order for Construction Engineering and Inspection (CE&I) by their consultant, Horrocks Engineers. MCCALL CITY COUNCIL Page 9 of 12 June 14, 2018 Regular Meeting Specifically, the Agreement addresses the authority and roles of both the City and PLRWSD to execute construction management activities including: pay application approval, change order approval, and reimbursement by PLRWSD to the City for agreed upon sewer infrastructure and other shared project costs. Ultimately, this Agreement formalizes each Agency's commitment to execute the project and its associated costs. If approved, the PLRWSD Board will consider approving this Agreement at their 6/20/18 Board meeting. Council Member Holmes moved to approve the Downtown Core Reconstruction Phase 1A — Interagency Agreement between the City of McCall and Payette Lakes Recreational Water & Sewer District for Street and Sewer Repairs and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Sowers all voted aye and the motion carried. AB 18-148 FY18 Noxious Weed Program Presentation and Council Direction Parks & Recreation Director Kurt Wolf and Al Becker, Parks Maintenance presented the overview of the Noxious Weed Management program along with the City's goals and objectives in moving through this year and into the future. Noxious weeds have always been a public concern. For an example, Mr. Becker explained a knapweed plant can produce 15,000 seeds a year and each seed has a life span of 7-8 years making it difficult to eradicate. Another challenge is reaching the second homeowners to educate them on the importance to fight the noxious weeds on their property. The concern only grows with each year and recently there has been a minor push for a City weeds ordinance. Staff is working on enforcement options such as a citation or withhold a building occupancy permit. The County and the City of McCall are working to provide the product so people do not need to travel to the Boise for it. Parks staff has teamed up with the GIS staff to create a map to track what has been treated and areas still need treatment. Staff gave the Council a handout of the 2018 Noxious Weed Annual Operating Plan and 2018 Spring Press Release. Council would like to see an educational piece made to explain how to pull and dispose of the various weeds. AB 18-151 Airport Triangle Development Discussion Airport Manager Jay Scherer presented the Airport Triangle Development discussion. Airport staff is working to develop additional leaseholds in the "triangle" area of the airport. On March 22, 2018 a draft proposal was provided to Council. The Council requested information on funding alternatives. He explained the updates to the plan, provided more refined cost estimates, listed funding alternatives, and described the impact of both expenses and revenues have on the Airport's capital funding plan. The Airport Advisory Committee reviewed the proposal at their June 7, 2018 meeting. After an extensive discussion regarding funding options, infrastruction inplementation, and hangar leases, Mayor Aymon requested to pause the discussion to after the next agenda item as there were people waiting in the audience for the Local Option Tax Commission appointments. All were agreeable. MCCALL CITY COUNCIL Page 10 of 12 June 14, 2018 Regular Meeting AB 18-155 Request Council Appointments of the New Local Option Tax Commission City Clerk BessieJo Wagner presented the appointments of the New Local Option Tax Commission. On May 15, 2018 voters approve Ordinance 965 the extends our 3% Occupancy Local Option Tax an additional 10 years. With the new Ordinance, there is a need to establish a new Local Option Tax Commission. The City ran an ad in the Star News for two weeks for letters of interest and received letters from 10 individuals interested in filling those positions. The ordinance states that these positions are appointed by City Council. Leesa Johnson and Phil Roth were present to meet the Council. Staff recommends the following for appointment: Stacy Bowers, Resident; Paul Christensen, Senior Representative (4-year term); Cami Hedges, Business Owner (4-year term); Tabitha Martineau, Business Owner (2-year term); and Leesa Johnson, Resident (4-year term). These recommendations are based solely on the fact that they are new people willing to volunteer for a City Committee. After some discussion, the Council made their selection. Council Member Holmes moved to appoint Cami Hedges as the Business Owner designation, Michael Hayes as the Committee Representative designation, and Phil Roth as the Resident at Large designation, to a two-year term and to appoint Tabitha Martineau as the Business Owner designation, Clair Remsberg as the Committee Representative designation, Leesa Johnson as the Resident at Large designation, and Paul Christensen as the Senior Representative designation to a four-year term on the Local Option Tax Commission. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. AB 18-151 Airport Triangle Development Discussion - Continued Airport Manager Jay Scherer continued with his report on the hangar lease rates of the Airport Triangle Development. He shared the number of the hangars available, revenue, and challenges with large hangars. Staff answered questions about finances and budget and the Council discussed what would be the most beneficial to the City and be equitable to all the hangar owners. AB 18-158 Appoint an Authorized System Awards Management (SAM) Administrator for the City of McCall City Treasurer Linda Stokes presented the request appoint an Authorized System Awards Management (SAM) Administrator for the City of McCall The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S. Government. Entities must have an active registration in SAM to do business with the U.S. Government. An "entity" is the company, business, or organization registering in SAM; such as the City of McCall. Each entity is represented by a nine -digit unique entity identifies, the Data Universal Numbering System (DUNS®) Number as issued by Dun & Bradstreet. Only individuals who are authorized to represent the City may register in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the City. The City has been registered with the Federal Government since 2003 on the Central Contractor Registration (CCR) and converted to SAM in 2012. Registration on SAM entitles the City to receive grant awards, loans, and assistance from the federal government. Without a current MCCALL CITY COUNCIL Page 11 of 12 June 14, 2018 Regular Meeting registration the City would be ineligible for federal funding. The requirement of a notarized letter designating an authorized `Entity Administrator is new this year. The City's SAM registration temporarily renewed for 30 days pending receipt of our notarized letter. Council Member Giles moved to appoint the City Treasurer as the City's SAM Administrator and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye and the motion carried. AB 18-152 Request for Approval of Application Criteria for Local Option Tax Funds City Clerk BessieJo Wagner presented the application criteria for Local Option Tax Funds. During the process of developing the 3% Occupancy Local Option (LOT) Tax Ordinance, there was much discussion on defining public purpose to assist the LOT Commission with the task of determining which projects should be funded. During the work shop for the funding applicants, there were some concerns with how the process has been done in the past and how it will continue into the future. Staff has developed from the ordinance a memo to assist the Council with working through some process details and asked for their guidance and input on the list. There was an extensive discussion regarding the criteria and guidelines to assist the LOT Commission when determining which projects should receive LOT funding. Upcoming Meetings Schedule Discussion Council did not discuss the upcoming meetings. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 10:52 p.m. ATTEST: BessieJo Wa o„e.owe: ff� e� u • cf i m SE ;o , City Cle a(„ um% MCCALL CITY COUNCIL June 14, 2018 Regular Meeting Page 12 of 12