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Home My Public Portal About2020 Budget 2020 Parkville City Budget Fiscal Year: January 1, 2020 ‐ December 31, 2020 City of Parkville, MO 2020 Operang Budget 2020‐2025 Capital Improvement Program “Autumn Waterfall” by Bob Thompson Picture: Snowy October Surprise by Michael Huddleston 2 Government Finance Oﬃcers Associaon of the United States and Canada (GFOA) presented a Disnguished Budget Presentaon Award to City of Parkville, Missouri, for its Annual Budget for the ﬁscal year beginning January 1, 2019. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a ﬁnancial plan, as an operaons guide, and as a communicaons device. This award is valid for a period of one year only. We believe our current budget connues to conform to program requirements, and we are subming it to GFOA to determine its eligibility for another award. 3 ELECTED OFFICIALS Mayor Nanee K. Johnston Aldermen Tina Welch Ward 1 Philip Wassmer Ward 1 Dave Riman Ward 2 Brian Whitley Ward 2 Robert Lock Ward 3 Douglas Wylie Ward 3 Marc Sportsman Ward 4 Greg Plumb Ward 4 CITY STAFF City Administrator Joe Parente Senior Management Team Alysen Abel Public Works Director Mahew Chapman Finance / Human Resources Director Kevin Chrisman Police Chief Michelle Heﬂey Treasurer Stephen Lackey Community Development Director Melissa McChesney City Clerk Anna Mitchell Assistant to the City Administrator 4 CITYWIDE ORGANIZATIONAL CHART 5 GFOA 2017 Disngu ished Budget Award Elected Oﬃcials and City Staﬀ Organizaonal Chart Introducon & Overview Budget Message 2018‐2019 Goals, Priories, & Acon Items About Our Community: Budget Strategies Budget Process Budget Development Budgeng Basics Other Informaon and Policies Posion Summary Schedules Summary of Intergovernmental Fund Transfers Financial Policies Financial Summaries FY 2019 All Funds Summary General Fund Summary Detailed Financials General Fund (10) Revenues Expenditures Administraon Department Police Department Municipal Court Public Works Department Community Development Department Operaons Division: Streets Operaons Division: Parks Nature Sanctuary Public Informaon Division Informaon Technology Division Capital Outlay Debt Service Funds (21, 22, 23, 24, 30, 96) Sewer Fund (30) Transportaon Fund (40) Parks Sales Tax Fund (41) Fewson Fund (45) Economic Development Fund (46) Emergency Reserve Fund (50) Nature Sanctuary Donaon Fund (60) Parks Donaon Fund (63) Veterans Memorial Fund (66) Projects Fund (95) 2019 ‐ 2024 Capital Improvement Program (CIP) Performance Stascs Glossary TABLE OF CONTENTS 2 3 4 6 7 11 17 19 20 21 24 25 26 28 29 34 35 36 37 38 39 44 45 50 54 56 59 63 66 70 73 76 79 83 88 93 97 99 102 104 106 108 110 112 115 128 133 6 2020 Budget Message 2019‐2020 Goals, Priories, and Acon Items About Our Community: Form of Government: Descripon of the Mayor‐Board of Aldermen‐City Administrator City Demographics: Summary of City populaon stascs and City amenies. Budget Strategies: Movaons behind this budget document. Budget Process: Timeline of budget development and implementaon. Budget Development: Summary of budget work sessions INTRODUCTION AND OVERVIEW 7 11 17 19 20 21 7 November 20, 2019 The Honorable Mayor and Members of the Board of Aldermen 8880 Clark Avenue Parkville, MO 64152 RE: The 2020 City Budget Dear Mayor and Board: In accordance with Secon 112.070.D. of the Parkville Municipal Code, I hereby present the 2020 Annual Operang Budget and 2020 – 2025 Capital Improvement Program (CIP). The budget will be adopted by the Board of Aldermen on December 17, 2019. 2020 Budget in Brief The operating budget includes projected revenues and expenditures for 16 governmental funds: General Fund, Emergency Reserve Fund, Debt Service Funds (5), Parks Donation Fund, Economic Development Fund, Fewson Fund, Nature Sanctuary Donations Fund, Park Donations Fund, Veterans Memorial Fund, Projects Fund, Sewer Enterprise Fund, and Transportation Fund. The total operating budget is approximately $22.3 million as demonstrated in the table below: In addition to the operating budget, the City has a 5-year Capital Improvement Program (CIP). The 2020 – 2025 CIP is a planning document that prioritizes capital projects and establishes a financing strategy for completing each project. The 2020 CIP includes $6.7 million of capital improvements. The 2020 CIP is budgeted as follows: Sewer Fund (10%), Transportation Fund (7%), Parks Sales Tax Fund (6%), General Fund (9%), and Projects Fund (68%). The Projects Fund includes the Highway 9 street improvement projects that are funded with various revenue sources, including state and federal grants. The five-year plan (2021-2025) reflects the priorities of the governing body for the immediate future, but it will be evaluated on an annual basis and adjusted to reflect changing needs and conditions. Budget Purpose The budget is the most significant document that the City prepares each year. The budget is organized to convey to the reader the services being delivered by the municipal government to the community in 2020. The budget serves four primary goals: Revenues* Expenses Balance General Fund 7,505,042 6,197,318 1,307,724 Emergency Reserve Fund 1,332,108 ‐ 1,332,108 Debt Service Funds 2,990,008 2,956,794 33,214 Special Revenue Funds 7,030,733 6,129,925 900,808 Sewer Enterprise Fund 2,877,081 1,860,101 1,016,980 TOTAL $ 21,734,972 $ 17,144,138 $ 4,590,834 *Includes beginning fund balance, excluding debt service funds 8 Policy Document – The budget is an expression of Board of Aldermen policy. Policy is implemented by the appropriations made, projects funded, and staffing authorized for the upcoming year. Financial Plan – The budget sets out how expenditures are to be made and specifies anticipated revenues and other resources to fund those expenditures. The document is a reflection of related financial policies such as the Purchasing Policy, Reserve Policy, Debt Management Policy, the Fewson Fund Policy, and the Neighborhood Improvement District (NID) Financing Strategy. The Capital Improvement Program (CIP) is a long-term capital purchase planning document that attempts to balance future needs with future revenue. Operations Guide – The budget outlines the broad range of City services provided to citizens according to each department and division of the government. Communications Device – The budget communicates to the public the annual priorities of the City of Parkville and the services purchased with taxes and other fees. The budget contains charts and graphs that are designed to assist readers with understanding the complex financial data included herein. Budget Priorities for 2020 In each of the past three years, the Mayor and Board of Aldermen participated in a strategic session workshop to review community priorities and set organizational goals. A key outcome of the process in August 2019 was the confirmation of the City of Parkville Vision Statement: Vision Statement Parkville offers an exceptional quality of life for residents and visitors by embracing opportunities to enhance commerce and economic activity, while preserving the community’s historic charm, attractive character and unique natural environments. The Vision Statement is an expression of the inspirational long-term impact resulting from the work of the City of Parkville. In addition, the Mayor and Board identified five critical success factors – the things that must go well – to achieve the City’s vision. General Fund Overview The General Fund is the largest governmental fund and accounts for the primary governmental operations including administration, municipal court, police, public works, parks, and community development. General Fund revenues are healthy, and the projected year-end revenues for 2019 are expected to exceed projections by $1,037,445, or 23.6%. Revenues in 2019 were impacted by the receipt of grant funds and the sale of City land. When removing these one-time revenues, the projected year-end revenues for 2019 are expected to exceed projections by $220,326, or 5%. Revenues for 2020 were budgeted to account for growth-related increases in sales taxes, property taxes, and building permits. Critical Success Factors 1. Basic Services Parkville will be a role model for delivery of City services and will meet citizens on their level with customer service that consistently exceeds expectations. 2. Infrastructure Maintain existing infrastructure and construct new facilities that support safety, standards, and aesthetics, using cost efficient and best management practices while thinking strategically. 3. Economic Development Parkville employs an economic development strategy that supports community and market needs, provides diverse quality development opportunities, makes strategic use of incentives, and encompasses all areas of the community. 4. Parks and Recreation Our parks are regionally recognized for diverse use and quality facilities that provide residents and visitors an outdoor destination. All neighborhoods will be connected by trail to each other, the City, and regional park systems. 5. Financial Stability Stable finances give us a road map for future priorities while guiding staff's allocation of time and resources. Although a finite resource, it emphasizes the need for quality economic development, serves as a positioning tool for strategic partnerships, and allows us to make decisions based on long- term cost efficiencies versus short-term responses. 9 The 2019 General Fund Expenses is projected to exceed budget by $589,958. However, there are reimbursements to the City that will offset unexpected budget expenses. These reimbursements include approximately $300,000 in emergency flood related expenses (reimbursed by FEMA), $406,388 in grant fund reimbursement for the Low Water Crossing Project, and $173,983 in legal and professional services costs reimbursements from the Creekside Development Funding Agreement. A budget amendment will be necessary to account for these unanticipated expenses. Excluding these costs, for budget performance reference purposes, projected expenditures will be approximately $290,413 under budget. This is primarily due to personnel savings, legal services savings, and other budget savings. The savings will be carried over to 2020 to support one-time General Fund expenses including capital outlay ($592,451) and transfer to emergency reserves ($100,000). The recommended General Fund budget includes a 9.6% operating expense increase of $408,607 (net of transfers and capital outlay), which is approximately $861,138 below anticipated revenues for 2020 (net of fund balance). Factoring in transfers to the Projects Fund and Debt Service Fund, projected expenses are below expected revenues by $28,394. The General Fund Operations Budget includes funds for the continued restoration of the parks from flood damages. Other increases include personnel expenses in salaries and related benefits costs. In 2020, an increase in the tier for the Lagers Retirement System is included. The budgeted ending fund balance is approximately 18% of 2020 budgeted expenditures, which exceeds the Board’s goal to maintain a 15% balance. The larger balance is warranted based on the five-year fund projection that includes ongoing transfers to emergency reserves. Emergency Reserve Fund A $100,000 transfer from the General Fund to the Emergency Reserve Fund is planned in 2020 to increase the balance of the Emergency Reserve Fund to $1.3 million, which is approximately 21% of 2020 General Fund budgeted expenditures (including CIP). This balance is below the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. In recent years, the Board has strategically grown reserves beyond the minimum target in order to prepare for the need to backstop special assessment delinquencies for the Brush Creek and Brink Meyer Neighborhood Improvement Districts (NIDs). Beginning in 2017, the Emergency Reserve Fund began a projected balance reduction in accordance the approved NID financing strategy. With the sale of City-owned land in the NIDs, it is projected that most of the special assessment delinquencies will be paid for by revenue from land sales and special assessments associated with a new development. There are no transfers included in the 2020 Emergency Reserve Budget for the NIDs. Debt Service Funds The City issued permanent financing for the Brush Creek and Brink Meyer NIDs in 2014. The Brush Creek NID debt financed the extension of sewer infrastructure and the Brink Meyer NID debt supported improvements to Brink Myers Road, including the retaining wall. As stated above, revenue from land sales and special assessments associated with a new development will be utilized to pay for most of the debt payments. In 2020, debt associated with the River Park NID will be paid off. In 2017, the City financed cost associated with the first two phases of the Route 9 Corridor Street Project. With the awarding of additional grant funds, in 2020 the City will finance the remaining funds needed to construct the project from Highway 45 to Lakeview Drive. The financing will be supported by the Highway 9 Corridor Community Improvement District, which collects a 1% sales tax from retail businesses within the district. Sewer Enterprise Fund The Board of Aldermen’s policy related to the Sewer fund is to maintain working capital equal to at least 90 days of operating expenses and the annual debt payment. The 2020 budget reflects a projected balance of working capital above the target. The 2020 Sewer Fund estimated ending fund balance is $830,148, which is above the working capital of target of $394,747. In addition to routine operating expenses, the 2020 budget included capital outlay (CIP) of $690,000. The largest portion of funding is recommended to complete priority improvements that were identified in the 2008 Sanitary Sewer Evaluation Study and subsequent closed-circuit television (CCTV) inspections. The five-year CIP includes funding to continue an annual CCTV and cleaning program on a cycle of reviewing the entire sanitary sewer system every 8 years in accordance with industry best management practices. Funding is recommended to do a major line repair project every two to three years to keep up with maintenance needs. 10 Transportation Fund Infrastructure has been a Board of Alderman priority for the past several years. Since 2017, street improvement projects totaling $1.7 million were made, including an enhanced street improvement program and the initiation of the Route 9 Project. Through careful planning, the Board has increased street maintenance repairs to improve streets that were deteriorating at a faster rate than basic maintenance funding could fix. With the completion of street, curb, and sidewalk improvements in 2017, 2018, and 2019, the overall rating of streets in Parkville have improved. It is expected the Route 9 Project will be started and completed in 2020. The project will begin a multi-year improvement that will transform the main north-south artery through the community to a vastly improved transportation corridor with pedestrian friendly features, including sidewalks and bike trails. The 2020 Transportation Budget includes continued improvements to streets, curbs, and sidewalks. The proposed budget of $320,000 for improvements is consistent with the priority set by the Board for improving streets. Beginning in 2018, the City began making annual debt service payments of $215,000 per year through 2022 for the 2017 Enhanced Street Improvement Program. Both expenditures will place stress on the Transportation Fund, which is principally supported by transportation-related taxes. The City will attempt to manage these expenses until such time the temporary 2018 street improvement debt is retired. Included in the 2020 Budget is a reduction of $50,000 in the transfer of funds to the General Fund. The funds, which help support the personnel costs for the Streets Division of the Public Works Department, are deferred until such time the 2017 debt is retired. Over the upcoming fiscal years, the City will need to continue to look for ways to grow and stretch transportation dollars to help meet these needs. Future Outlook The 2020 budget maintains essential services at current levels and directs limited additional resources toward the five critical success factors. The City is fortunately experiencing steady growth in its retail, residential, and commercial base that bodes well for future financial security. The Board continues to exercise caution when implementing new projects and expanding services based on limited resources for capital projects. Success can come from taking advantage of grant opportunities and strategic financing. For example, the English Landing Park Restroom Project and the replacement of the low water crossing at the entrance to the park were completed through a combination of sources – federal and county grants and City funding. The first phases of the Route 9 improvements are funded through a combination of state and federal grants, with local match dollars from a special community improvement district sales tax. In 2020, the construction of a new feature to Platte Landing Park, the Wetland Restoration Project, is funded mostly with federal money. In addition to ecological benefits, the project will include an expansion of recreational opportunities in the riverfront parks. The approval of the Parks Sales Tax referendum in 2019 will allow the City to invest in park improvements, consistent with the Parks Master Plan. Acknowledgments City staff, volunteer board members, and consulting partners worked hard to prepare the annual budget that will guide City operations for the upcoming year. I appreciate the effort of the staff each year to analyze budget recommendations and respond to questions while handling their routine duties. Special thanks to the Mayor and Board of Aldermen for devoting extra time to budget work sessions and the strategic priorities workshop. Because of your attention and thoughtful input, I am confident this budget reflects the key community priorities for the upcoming year. Respecully submied, Joe Parente City Administrator 11 In accordance with the vision statement and crical success factors established by the Bo ard of Alderman, and presented in the City Administrator’s Budget Message, the Board has established the following goals and priories. Staﬀ was directed to ulize these goals and priorie s in preparing the annual budget. Staﬀ was also directed to idenfy departmental acon items that are intended to address the goals. The City will focus on ﬁve Goals Areas to priorize resourc e allocaon and guide decision‐ making over the next 12‐18 months: A summary is as follows: GOAL AREA 1: ECONOMIC DEVELOPMENT STRATEGY A: Develop annexaon strategy and city service areas. STRATEGY B: Promote downtown redevelopment and vibrancy. 2019 ‐2020 GOALS, PRIORITIES, & ACTION ITEMS ACTION ITEM ASSIGNMENT DUE DATE Address annexaon as part of the Master Plan Update, including a rec‐ ommendaon of a policy to guide annexaon decisions. Issues to be addressed include idenfying potenal city service areas, and t he cost to serve new and exisng development. Community Develop‐ ment Year‐end ACTION ITEM ASSIGNMENT DUE DATE Explore alternaves for implemen ng downtown traﬃc/pedestrian i m‐ provements Public Works Year‐end Integrate porons of the Vision Downtown Parkville Plan in the Master Plan Update to promote consistency between the two plans Community Develop‐ ment Year‐end Use Master Plan Update process to increase bike and pedestrian connec‐ vity to downtown Community Develop‐ ment Year‐end Develop quiet zone strategy ‐ u lize a cost esmaon tool for t he estab‐ lishment of quiet zones and develop a future funding strategy Community Develop‐ ment and Parkville EDC Mid‐Year Connue outreach with downtown stakeholders. Form a downtown stakeholder implementaon group of businesses, property owners, and city oﬃcials as members; communicate progress with downtown stake‐ holders. Community Develop‐ ment Year‐end Explore Wi‐Fi for downtown and park Community Develop‐ ment/Public Works Year‐end Implement Vision Downtown Parkville objecves – Wayﬁnder Signag e Public Works Short‐term Capitalize on changes in property ownership for redevelopment oppor‐ tunies Community Develop‐ ment Year end to Long‐term Establish process for the development of design guidelines for improve‐ ment of buildings Community Develop‐ ment Year end to Long‐term Develop a Chapter 353 Program for building improvements Community Develop‐ ment Mid‐term Explore opons for redevelopment of City‐owned parking lot, including landscaping/gateway improvements, and extending storefronts on the east side of S. Main. Community Develop‐ ment Long‐term Develop a Streetscape and Signage Program Community Develop‐ ment Long‐term Pursue the redevelopment of the Missouri American Water Company property Community Develop‐ ment/EDC Year‐end Hire a consultant to develop a Pocket Park Master Plan Public Works Short‐term 12 STRATEGY C: Promote Economic Development. GOAL AREA 2: FINANCIAL STABILITY STRATEGY A: Ask voters to approve a Use Tax. STRATEGY B: Establish development fees where growth pays for growth. 2019 ‐2020 GOALS, PRIORITIES, & ACTION ITEMS ACTION ITEM ASSIGNMENT DUE DATE Review Strategic Planning Iniave by the Parkville EDC Administraon/EDC Year‐end Review and update the city’s economic development policy and use of incenves Administraon/EDC Year‐end Connue to promote new development opportunies in the com‐ munity, including redevelopment of exisng sites, and the inﬁll of exisng developments including Creekside and Apex Plaza. Community Develop‐ ment/EDC On‐going ACTION ITEM ASSIGNMENT DUE DATE Explore community interest and understanding of use tax ad‐ vantages: ‐Engage community in discussion about the importance of the local sales tax to support city services including police protecon and street maintenance, and to avoid raising other taxes to make up for revenues lost to other states from inter‐ net sales ‐Engage merchants in discussions about beneﬁts of a use tax leveling the playing ﬁeld with purchases made out of state Administraon Year‐end Establish me‐line for ballot referendum and educaonal cam‐ paign. Administraon Year‐end ACTION ITEM ASSIGNMENT DUE DATE Review the cost and impact of development and update the fee structure ‐Examine all costs associated with new development, includ‐ ing the impact on roads, ulies , police, emergency services, and emergency sirens. Require new development to pay for new infrastructure needed to serve the development. Community Development Year‐end Implement user fee for new connecons to the Brush Creek Inter‐ ceptor Sewer (parcels outside of Neighborhood Improvement Dis‐ trict) Public Works Short‐term 13 STRATEGY C: Use special district tools to fund needs for speciﬁc business areas, neighborhoods, or developments in the community. STRATEGY D: Leverage outside resources. STRATEGY E: Explore whether to put a Capital Improvement General Obligaon Bond on the ballot for 2024, or sooner, or lower taxes. In 2024, voters could approve the reissuance of approximately $6 million in bonds, for priority capital improvement projects, on a no tax increase ballot iniave or lower taxes by approximat ely $400,000 per year if it is not renewed. STRATEGY F: As part of annual budget and capital improvement plan process, explore opons to use savings from the NID Debt relief, as well as new revenue from the Creekside land development project. 2019 ‐2020 GOALS, PRIORITIES, & ACTION ITEMS ACTION ITEM ASSIGNMENT DUE DATE Explore a new downtown CID/NID/TDD for large, long‐term pro‐ jects such as Quiet Zone and Local Share of Route 9 Corridor im‐ provements Public Works/Community Development Year‐end ACTION ITEM ASSIGNMENT DUE DATE Leverage outside resources through Mid‐America Regional Council such as Planning Sustainable Places and federal and state transpor‐ taon funds Public Works and Com‐ munity Development Mid‐year; On‐going Apply for County Stormwater grants Public Works Mid‐year Explore the use of CDBG funds Community Development Mid‐Year Apply for Federal Emergency Management Agency Hazard Miga‐ on Grants for a new project Public Works Year‐end ACTION ITEM ASSIGNMENT DUE DATE Review the Report of the Final Accounng of the 2004 General Ob li‐ gaon Capital Improvement Bond Issue Proceeds. Present to the Board for further discussion concerning future projects. Administraon Year‐end Develop priority project list to be funded by a potenal GO Cap ital Improvement Bond renewal Administraon and Public Works Year‐end ACTION ITEM ASSIGNMENT DUE DATE Fund a higher level of Capital Outlay Projects Administraon Short‐term/ Long‐term Consider operaonal needs: ‐New services needed for western Parkville growth ‐ staﬃng ‐Operaonal and staﬃng enhancements Administraon Short‐term/ Long Term 14 GOAL AREA 3: INFRASTRUCTURE AND PUBLIC FACILITIES STRATEGY A: Improve connecvity and safety with transportaon improvements. STRATEGY B: Improve condion and life of infrastructure. 2019 ‐2020 GOALS, PRIORITIES, & ACTION ITEMS ACTION ITEM ASSIGNMENT DUE DATE Master Plan Update: ‐Update transportaon master plan speciﬁcally looking at east west travel and impacts of new development on the transpor‐ taon network Community Development Year‐end Develop a policy for considering traﬃc calming devices in neigh‐ borhoods Public Works Short‐term Develop an enhanced beauﬁcaon program for major thorough‐ fares Public Works Mid‐year Iniate Brush Creek Trail Projec t in associaon with Plae Coun ty and the Creekside Development Community Development/ Administraon Year‐end Complete Parkville to Riverside connecon Public Works/ Administraon Mid‐year Implement safety measures for pedestrians during mill and over‐ lay program on high priority streets Public Works Mid‐year Plan for upgrade to Bell Road – link development opportunies with street improvements; pursue pedestrian connecvity on an interim basis Public Works/Community Development Long‐term Complete Route 9 Phase I and II Segment ‐Complete acquision of ease ments and right of way ‐Complete ﬁnancing for second segment ‐Bid and construct improvements to Lakeview Public Works Short‐term Explore Sixth Street Improvement with Board of Alderman Public Works/Community Development Mid‐year Explore grant opportunies for next segment of Route 9 Improve‐ ments. Iniate preliminary en gineering for next segment. Public Works/Community Development Year‐end ACTION ITEM ASSIGNMENT DUE DATE Develop a strategy to address poor condions of unincorporated county/subdivision roads outside of city limits and Route FF Public Works Long‐term Support MODOT adequate funding levels for transportaon system Administraon On‐going Implement program to improve property owner maintenance of sidewalks Public Works Long‐term Provide informaon to the Board on the process for conducng an analysis on the beneﬁts of selling the sewer plant. Public Works Year‐end Develop strategy to fund major wastewater emergency repairs, including the Force Main in ELP Public Works Mid‐year Update Sewer Improvement Plan and long‐range ﬁnancial forecast Public Works Mid‐year Develop a Stormwater System Master Plan to beer understand problems, long‐term costs, and potenal funding strategies Public Works Long‐term Discuss with Missouri American Water their long‐range plan to up‐ grade water lines and hydrants in Parkville Public Works Year‐end 15 STRATEGY C: Provide quality public facilies located to best serve community. GOAL AREA 4: PARKS AND RECREATION STRATEGY A: Invest Parks Sales Tax revenue wisely to enhance the community. GOAL AREA 5: SERVICE‐DELIVERY & COMMUNICATIONS STRATEGY A: Communicate more eﬀecvely with community stakeholders. 2019 ‐2020 GOALS, PRIORITIES, & ACTION ITEMS ACTION ITEM ASSIGNMENT DUE DATE Plan and budget for city hall security upgrades Administraon Short‐term Plan and budget for city hall improvements. Administraon Short‐term Perform preliminary planning for Brink Meyer Road Police Substa‐ on Police Department Year‐end Work with congressional delegao n to refocus on Missouri River Management on ﬂood control to reduce the frequency of park ﬂooding due to reservoir management policy. Administraon Long‐term As part of the park restoraon, regrade areas prone to ﬂooding. Explore raising certain recreaonal facilies to minimize damage when park ﬂooding occurs. Public Works Short‐term ACTION ITEM ASSIGNMENT DUE DATE Complete ﬂood restoraon of parks. Seek reimbursement of ex‐ penses from FEMA Federal Disaster Recovery Program. Public Works Short‐term For the Parks Sales Tax Fund, update priorized project list an d pro‐ vide cost esmates to be used for project planning Public Works/ Administraon Mid‐year Spend Parks Sales Tax dollars inially on a few quick wins or p ro‐ jects that can be implemented quickly and show progress and bene‐ ﬁt to the community Public Works/ Administraon Mid‐year Retain the services of a Project Manager to implement park im‐ provement projects Public Works Short‐term Report implementaon progress, including ﬁnancial reporng, to CLARB and the Board of Aldermen Public Works/ Administraon On‐going Promote implementaon progress to the community Public Works/ Administraon On‐going ACTION ITEM ASSIGNMENT DUE DATE Celebrate the posives, make prog ress, take pride in community and promote success with proacve public relaons Administraon On‐going Hire a communicaons consultant or staﬀ to proacvely deal with media and communicaons Administraon Short‐term Perform neighborhood outreach on crical issues of interest, in ‐ cluding neighborhood meengs and social media interacon Administraon On‐going Train elected oﬃcials and staﬀ on media and communicaons Administraon Short‐term Develop a communicaons policy Administraon Year‐end Prepare talking points for key iniaves or for special issues Administraon On‐going 16 STRATEGY B: Fully ulize available technology for city operao ns and security with the tech support needed for improved staﬀ eﬃciency and eﬀecveness. STRATEGY C: Aract and retain a high performing staﬀ. 2019 ‐2020 GOALS, PRIORITIES, & ACTION ITEMS ACTION ITEM ASSIGNMENT DUE DATE Upgrade Board Room Technology Administraon Mid‐year Explore communicaon upgrades for public safety Police Department Mid‐year Explore opons for Complaint Log Database System Soware Administraon Year‐end Purchase and Implement an Agenda and Meeng Management System Soware Program Administraon Short‐term Explore Budgeng, Capital Development, and Asset Management Soware Administraon Long‐term Purchase Parks and Recreaon Reservaon soware Administraon Long‐term ACTION ITEM ASSIGNMENT DUE DATE Update the Personnel Policy Administraon Mid‐year Implement porons of the staﬃng plan as service level and organi‐ zaonal capacity needs increase Administraon Annual Budgetary Process Increase staﬃng level for streets and parks maintenance workers Administraon Short‐term/ Year‐end With the phased growth of western Parkville, add up to two police oﬃcers for the service area Administraon Annual Budgetary Process Adopt a higher er for the LAGERS rerement system to help re‐ cruit and retain police and other city employees Administraon Short‐term 17 Form of Government Parkville operates under a Mayor‐City Administrator‐Aldermen form of government. The mayor is elected at‐large for a three‐year term (beginning in 2019) and two board members are elected for two‐ year terms from each of the City’s four wards. The Mayor and Board of Aldermen provide leadership in seng and achieving community policy, establishing the budget, and hiring the administrator/department heads. The Mayor and Board are commied to the provision of eﬃcient and quality services essen al to the quality of life cizens enjoy in Parkville. The day‐to‐day operaons of City government are handled by a pr ofessional staﬀ headed by the City Administrator. The City Administrator recommends the annual budget, implements policy adopted by the governing body, hires addio nal staﬀ, and supervises department head level posions. City Demographics The City of Parkville, Missouri, is a fourth‐class city* organized and exisng under the laws of the State of Missouri. What constutes a f ourth class City is the form of government and the populaon of the City at the me of its incorporaon. The City is located approx imately 10 miles northwest of downtown Kansas City, Missouri, in Plae County, Missouri. Plae County , Missouri, is in the northwest poron of the state of Missouri. In 1990 the City had 2,402 residents, in 2000 the City had 4,059 residents, and in 2010 the City had 5,311 residents. Since then, the populaon of Parkville has sho wn a consistent yearly increase, showing our most recent census populaon of 6,949 in 2018. ABOUT OUR COMMUNITY *Class of city is determined by populaon size at the me of in corporaon. 18 Municipal Services and Ulies: The City provides many municipal services including police, public works, parks, community development, and municipal court. The City provides public wastewater and stormwater services for the majority of the City. For the remainder of the services provided to the cizens of Parkville, the City partners with the Southern Plae Fire District and Ambulance de partment, Missouri American Water, Spire Gas and Evergy. Transportaon and Facilies: The City is located near the following four major highways: Interstate 435, Interstate 29, Interstate 635 and Missouri Route 152. Missouri state highways 45 and 9 also bisect the City. Because of its locaon, the City’s residents h ave a short commute into downtown Kansas City, the Kansas City Internaonal Airport, and Kansas City’s Downtown Airport, providing both commercial and charter ﬂights. Educaonal Facilies: The City is served by the Park Hill School District that currently holds an “accredited with disncon” rang from the State of Missouri Department of Elementary and Secondary Educaon, which is the highest aainable rang. The Park Hill School District is comprised of nine elementary schools, three middle schools, two high schools, and one alternave school. Of these schools, the most commonly aended are Graden Elementary, L akeview Middle School, and Park Hill South High School. The City’s metropolitan locaon p rovides residents with easy access to several colleges and universies for undergraduate, graduate, and connuing educaon opportunie s. The City is home to Park University, a private, four‐year liberal arts instuon founded in 1875, with a full‐ and part‐me enrollment of more than 11,000 students at 40 campus locaons across the United States. Recreaonal Facilies: The City is well known for its restaurants and “Main Street” appeal. The City maintains six public parks and two nature sanctuaries. The City assumed maintenance dues of Plae Landing Park in summer 2014 and acquired the land from Plae County in February 2018. The City is also home to The Naonal Golf Club, a private golf course designed by Tom Watson. Medical and Health Facilies: The City is served by the following hospitals: Providence Medical Center approximately 8 miles from the City in Kansas City, Kansas; the University of Kansas Hospital, located approximately 9 miles from the City in Kansas City, Kansas; North Kansas City Hospital, located approximately 9 miles from the City in North Kansas City, Missouri; and St. Luke’s Northland Hospital, located approximately 7 miles from the City in Kansas City, Missouri. American Medical Response (AMR) provides ambulance services within the City under contract with the Southern Plae County A mbulance District. Addionally, there are numerous physicians and denst s which serve the residents of the City. ABOUT OUR COMMUNITY 19 Maintaining the Financial Health of the City: While aempng to provide cizens with high quality services for the lowest responsible cost, the Mayor and the Board of Aldermen have the challenge of ensuring that the City maintains a sound ﬁnancial condion. The City of P arkville’s ﬁnancial posion is monitored and reviewed by the City Administrator, staﬀ, and the Board of Aldermen. The Board has closely examined past expenses with the help of enhanced ﬁnancial reporng. Using informaon from past years, the Board has aempted to minimize projected expenses in selected areas in order to direct funding to the areas of greatest importance to the cizens. Providing Quality Services at a Reasonable Cost: The Mayor, Board of Aldermen, and staﬀ place a high priority on listening to and addressing the concerns of the cizens in the community. As a result, the Boar d recognizes that there are signiﬁcant planning and infrastructure needs to be addressed and have documented those concerns in the long range CIP. Simultaneously, the Board is aware that everyday maintenance and repair of infrastructure and amenies are of great import ance and connues to mindfully budgets for these expenses. Long and Short Term Goal Seng: The Board of Aldermen developed ﬁve crical success factors at the Board’s annual strategic planning workshop. This budget document drew direcon primarily from the se priories and other issues raised by the Mayor, Board of Aldermen, and staﬀ throughout the budget process. The City recognizes that it is important to have short‐ and long‐term goals to drive future budget documents and community development in a coherent direcon. Short‐term goals are stated throughout the budget detail, showing this year’s goals for each department. With both long‐ and short‐term goals in mind, this budget document is intended to be an accurate projecon of over all revenues and expenses. Moreover, this budget represents a good faith eﬀort to provide the cizens of Parkville a high quality of service at the lowest responsible cost BUDGET STRATEGIES 20 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December July 2019 10th Budget worksheets issued to staff for capital and operating budgets (all funds). Preliminary review of parks and nature sanctuary budget request by Community Land and Recreation Board (CLARB). 29th Review 2020 budget calendar with Finance Committee August 2019 16th Board of Aldermen priority setting workshop 20th Public hearing on the revised property tax levy for the 2020 tax year. 30th Deadline for departments to have 2020 Budget requests in to the City Administrator. September 2019 3rd – 6th Review and creation of initial operating budget for major funds and Capital Improvement Program. 11th Final review of Parks and Nature Sanctuary budget request by Community Land and Recreation Board (CLARB) 10th - 27th City administrator and department head budget meetings October 2019 1st - 8th Review and creation of second iteration of operating budget for major funds and CIP 8th Planning and Zoning Commission review of proposed projects for 2020-2024 CIP 15th First budget work session with the Board of Aldermen on proposed 2020 budget (3rd Tuesday - 5:30 p.m.) Revenue forecast, General Fund operating budget, Emergency Reserve Fund, Debt Service Funds, minor funds 28th Second budget work session with the Board of Aldermen on proposed 2020 budget and 2020- 2024 CIP. (Monday – 5:30 p.m.) Capital Improvement Plan, Parks Sales Tax Fund, Transportation Fund, General Fund operating follow-up November 2019 5th Third budget work session with the Board of Aldermen on proposed 2020 Budget and 2020-2024 CIP. (1st Tuesday – 6:00 p.m.) Sewer Fund, miscellaneous follow-up 19th Fourth and final budget work session with the Board of Aldermen on proposed 2020 Budget and 2020-2024 CIP. (3rd Tuesday – 6:00 p.m.) Summary review of final budget; follow-up from past budget work sessions. December 2019 3rd First reading of ordinance adopting the 2020 budget, 2020-2024 CIP (1st Tuesday – 7:00 p.m.) 17th Second and final reading of ordinance adopting the 2020 budget and 2020-2024 CIP, and amended 2019 City Budget for select funds if necessary (3rd Tuesday – 7:00 p.m.) 2020 January 1st 2020 fiscal year begins March 4th Publication of adopted 2020 budget document : Denotes an acon or review by the Board of Aldermen BUDGET PROCESS: CALENDAR OF EVENTS 21 The City operates on a January 1 – December 31 ﬁscal year and therefore must adopt a 2019 budget before the end of the previous calendar year. The full process involved three budget work sessions followed by ﬁnal review and adop on of the budget at a regular meeng. The budget uses a line item level of budgetary control. Work Session #1, October 15, 2019: City Administrator Joe Parente provided an overview of the proposed 2020 budget; presentaon aached as Exhibit A. He said that budget amendments for 2019 would be needed for the low water crossing project, for services for the Creekside funding agreements – which the City had already been reimbursed for the full amount – and for the ﬂood cleanup. He noted that staﬀ would have a beer idea of the total hard cos ts associated with the ﬂood restoraon and the dire ct dollars for the City’s poron would be oﬀset by staﬀ me, including beneﬁts. Parente provided an overview of the revenues that included the Creekside reimbursements, the Federal Emergency Management Agency (FEMA) grant money for the low water crossing project, the Creekside land sale in 2020 for the 35 acres of City‐owned property and the Chapter 100 revenue from the Six at Park project. He noted that 2019 was the ﬁrst year that court expenses exceeded the revenue and that some cies had closed courts and instead used the county system. Property taxes remained healthy because of new construcon and with the Creekside residenal developments he expected them to connue. Sales taxes were esm ated to increase two percent and reservaon fees were down because of the ﬂooding in the par ks. He provided an overview of the expenditures, nong that they we re higher than the 2019 budget because of the budget amendments already discussed. Not including those projects, expenditures were approximately $327,000 under budget. The Capital Improvement Program (CIP‐) was higher than 2019, partly due to the Master Plan update, and debt service transfers were higher because of the Six at Park project and Creekside neighborhood improvement district (NID) debt service payments. Parente added that staﬀ proposed a transfer of $100,000 to the Emergency Reserve Fund in order to help build up the fund balance. General Fund highlights included a proposed 2.5 percent wage increase. Discussion focused on the peon audit and a communicaon co nsultant. The General Fund balance helped fund projects for the following budget year. Parente provided an overview of the Emergency Reserve Fund balance and discussed the NID ﬁnancing strategy. Parente discussed debt service funds that included the Cerﬁcat es of Parcipaon for the lease purchase on the 2004 ballot, including city hall, that would expire in the near future. He noted that the City could ask voters to extend it to help pay for other projects. Staﬀ ancipated issuing new State Revolving Fund debt to pay for future wastewater treatment facility improvements. He added that the River Park NID would be paid oﬀ in 2020. In addion to these items, staﬀ would need to request a second round of funding for the remainder of the Route 9 improvements from Highway 45 to Lakeview Drive which would be reimbursed through the 9 Highway Corridor Community Improvement District. Parente also said that staﬀ was working on establishing a sewer assessment for new developments and homes built in the Brink Meyer Drainage NID to cover the cost to tap into the sewer system. Discussion focused on personnel adjustments; increasing staﬀ in the Police Department, parks and streets to provide services to the new Creekside development; the NID payment from the Creekside development; proposing a new sign on Highway 45 near the entrance to Riss Lake; and when to discuss speciﬁc budget items. BUDGET DEVELOPMENT 22 Work Session #2 October 28, 2019: Assistant to the City Administrator Anna Mitchell provided an overview of the 2020‐2026 Capital Improvement Program (CIP); presentaon aached as Exhibit A. Sh e said that in 2019, 61 percent of the CIP projects had been started and she expected 89 percent of them to be completed by the end of the year. Three carryover projects to 2020 included 50 percent of the Sanitary Sewer Phase 5 repairs, 50 percent of the RAS ﬂowmeter project for the Wastewater Treatment Facility and the Route 9 improvements from Highway 45 to Lakeview Drive. In regards to the Route 9 Improvements Project, she noted that the funds were moved from the Transportaon Fund to a projects fund. Without the Route 9 project in the Transportaon Fund, a clearer picture of the Fund would be available and would help with future projecons. Mitchell discussed the General Fund CIP and provided an overview of projects planned in 2020. Discussion focused on the old water plant property. City Administrator Joe Parente said that the Southern Plae Fire Protecon Di strict purchased the property from Missouri American Water and were taking the approach that they would give the City the remainder of the property once their work was completed, which he noted was diﬀerent from their original discussions with staﬀ. He added that money was programmed in 2020 to budget for the cost for the remainder of the property and the funds would be recuperated when the property was sold. Police Chief Kevin Chrisman provided informaon on two of the P olice Department’s CIP projects. The DVRS repeater would help ﬁll dead spots in radio communica ons in western Parkville and the microphone extenders would be addional safety features to turn the police cars into their own repeaters which would also help improve radio communicaon. Public Works Director Alysen Abel provided an overview of Public Works CIP projects. Discussion focused on the Hawver Gulch watershed project to upgrade several low water crossings and ditch improvements along River Road. Mitchell provided an overview of the Parks Sales Tax Fund budget. She said that the Community Land and Recreaon Board (CLARB) me t twice to review the 2016 Parks Master Plan. Staﬀ created a list of projects for 2020 based on their priories and the list was rev iewed, ﬁnalized and presented to CLARB for the ﬁnal recommendaon being presented. Discussion fo cused on the future ball ﬁelds and mulpurpose ﬁelds and design for the park entry signs. Parente provided an overview of the Route 9 projects, which included the poron from Highway 45 to Lakeview Drive and road improvements from 6th Street to 4th Street. Discussion focused on the meline of the improvements from Highway 45 to Lakeview Drive. Abel said that the project was underway and she ancipated that construcon would begin in spr ing 2020. Parente provided a brief overview of the Transportaon Fund, no ng that ﬁnancing for more street maintenance was approved in 2017 and would be paid oﬀ in 2023. He said that because the Board of Aldermen did not want to scale back the subsequent street maintenance budgets during the ﬁnancing repayment period, funding connued at the higher level . In 2018 and 2019, because the budgets relied on performance, the Fund came out ahead each year. He noted that if there was a deﬁcit in the Transportaon Fund, money could be transferred fr om the General Fund to cover the loss. Abel provided an overview of street maintenance and other transportaon projects, the City’s street rang system and planning for future street maintenance. Parente said that the Finance Commiee discussed the agreement with a communicaons consultant and noted that implementaon of the full agreement, which required Board of Aldermen approval, would begin aer the inial projects under his approv al authority were completed. BUDGET DEVELOPMENT 23 Work Session #3 November 5, 2019: Public Works Director Alysen Abel provided an overview of the Sewer Fund, including sewer projects and emergency repairs that were completed in 2019; presentaon aached as Exhibit A. She said that due to several emergency repairs to the force main near Grigsby Field, staﬀ recommended being proacve by bud geng funds to repair secons of the force main each year, starng in English Landing Park and going west to the sewer pla nt. Abel provided an overview of the 2019 Capital Improvement Program (CIP), nong that the clariﬁer drive rebuild project was carried over from 2018 and completed in 2019. She anci pated that the downtown sanitary sewer project and the ﬂowmeter project would be carried over to 2020. The closed‐circuit televising (CCTV) project was dialed back to ensure there was enough capacity for the downtown sanitary sewer project. She added that none of the projects would be deferred. Abel provided an overview of the 2020 CIP, nong that money was budgeted in future years for improvements to the sewer plant. She noted that the City would need to take out a loan to help pay for the improvements. Discussion focused on the transfer from the Sewer Fund to the General Fund to cover administrave costs and overhead for sewer‐related projects. Staﬀ recommended increasing the amount by $15,000 to get closer to the recommended transfer in the sewer allocaon study conducted in 2016. The consensus of the Board was to add more to the transfer and to re‐evaluate the sewer allocaon study to determine if the transfer amount w as sll accurate. Abel provided an overview of prior sewer rate increases and discussion focused on maintaining the ten percent increase that was approved the past three years to help cover the diﬀerence in the transfer to the General Fund. Further discussion focused on maintaining the sewer system and being proacve with improvements through the CIP. Abel said that the CCTV program helped determine was what underground and to budget for future repairs and improvements. In regards to sewer rates, staﬀ would look at the total amount needed for the transfer and then determine an appropriate rate increase percentage. It was recommended as part of the annual budget process that staﬀ include expenditures in the Sewer Fund to help get the transfer number closer to the recommended level. Work Session #4 November 19, 2019: Public Works Director Alysen Abel provided an overview of changes made for the 2020 Sewer Fund budget; presentaon aached as Exhibit A. She said that money w as budgeted to fund an update to the sewer allocaon study to determine if the transfer from the Sewer Fund to the General Fund needed to be changed. A total of $50,000 was added to the transfer and the sewer rate increase was changed from three percent to ﬁve percent to help cover the addional cost. Abel added that the Plae County Regional Sewer D istrict’s base rate would remain the same, but the usage fee would be increased by ﬁve percent. Anna Jaﬀe, Curious Eye Producons , provided an overview for upgrade recommendaons to the audio and visual in the board room, nong that the cameras woul d be upgraded to high deﬁnion to improve the video quality and the projecon system would als o be upgraded. BUDGET DEVELOPMENT 24 Basis of Budgeng: Parkville uses the cash‐basis method of accounng for budgeng and operang purposes. This means that all expenditures that are included in the budget for any year are expected to be paid from revenues or funds that will be received and available during that same year. This helps to ensure cash on hand will be suﬃcient at any me for expenditures and avoids unnecessary complexity to both the budgeng and ﬁnancial operang processes. Year‐end accrual adju stments enable the City to report its annual audited ﬁnancial statements according to the modiﬁed accrual basis. Balanced Budget Deﬁnion: For the purpose of budgeng, the City deﬁnes a balanced budget as all expenditures included in the budget are balanced by funds that are ancipated to be availabl e during the budget year, either from revenues described in the budget, or from exisng fund balances that will be carried over from the prior year. Esmang Revenues for the Budget Year: Revenues from most sources are fairly consistent from year to year. This enables reasonably accurate revenue predicons to be made based on current year revenue and underlying trends over the previous several years. Property tax revenues for the coming year are determined by assessed valuaon and the tax levy rate, both of which are known well in advance of the budgeng process. Certain revenues, including electric, gas, and water ulity gro ss receipts taxes vary with severity of seasons which cannot be predicted in advance. These revenues are budgeted conservavely to allow for variaons that reduce tax revenue below typical averages. O ther types of revenue, notably building permit fees, vary considerably with associated business cycles and are esmated from underlying current and expected acvies related to that revenu e source. Diﬀerences between the City budget accounng and modiﬁed accrua l year‐end ﬁnancial statements: The adjustments needed at year end to prepare for modiﬁed accrual accounng for the annual audit and ﬁnancial statements are enr ely operaonal and consist of idenfying and recording at year end all outstanding expenditures that were appropriated from the ending year’s budget and recording all revenues that were “earned” prior to the end of the year. Earned revenues include various sales taxes and sewer charges for periods up to December 31 which may not be received unl January or February of the following year. Because these amounts are largely oﬀset by similar accruals for the previous year, no adjustments to the budget are required. Budget Amendment Process: If the need arises, the budget is able to be amended by the Board of Alderman through the ﬁrst and second reading of an ordinance. The approval of the ordinance will eﬀecvely change the budgeted amount for the year in queson. Budget amendments may be requir ed in the case of project carryover from one year to the next, an unexpected large expenditure that can be supported by preexisng revenues, or any other reason that would require the budget expenditures to be altered. BUDGETING BASICS 25 In this secon: Posion Summary Schedule: Number of posions and salaries organized at the departmental level. Summary of Intergovernmental Fund Transfers: Chart of fund to fund transfers. Financial Polices: Summary of ﬁnancial polices enacted by the City. Credit Card Handling Policy Reserve Policy Debt Management Policy Economic Development Incenves Policy Economic Development NID Incenves Policy Employee Salary Schedule Fewson Fund Policy Parkville Police Community Assistance Fund Purchasing Policy Miscellaneous Expense Authorizaon and Reimbursement Policy Rate Increase for the Parkville Sewer Ulity/Sewer Ulity Bil ling Policies & Procedures Records Retenon Policy OTHER INFORMATION & POLICIES 26 28 29 29 29 29 30 30 30 31 31 31 31 32 32 26 MAYOR AND BOARD Number of Positions Personnel Budget 2018 9 $57,600 2019 9 $57,600 2020 9 $57,600 Change 0 - % Change 0 - Incumbent 2020 Positions Status Johnston Mayor Elected Part-Time Wassmer Ward 1 Alderman Elected Part-Time Welch Ward 1 Alderman Elected Part-Time Whitley Ward 2 Alderman Elected Part-Time Rittman Ward 2 Alderman Elected Part-Time Wylie Ward 3 Alderman Elected Part-Time Lock Ward 3 Alderman Elected Part-Time Plumb Ward 4 Alderman Elected Part-Time Sportsman Ward 4 Alderman Elected Part-Time ADMINISTRATION Number of Positions Personnel Budget 2018 6.5 $397,528 2019 6.5 $417,073 2020 6.5 $419,182 Change 0 $2,109 % Change 0% 0.51% Incumbent 2020 Positions Status Parente City Administrator Full-Time McChesney City Clerk Full-Time Hefley Treasurer Full-Time Chapman Finance/HR Director Full-Time Mitchell Asst to the CA Full-Time Durand Billing Clerk Full-Time* Hauth Receptionist Part-Time Broome Receptionist Part-Time PUBLIC WORKS - ADMINISTRATION Number of Positions Personnel Budget 2018 3 $152,681 2019 3 $154,159 2020 3.5 $205,489 Change 0.5 $51,330 % Change 17% 33.30% Incumbent 2020 Positions Status Abel Director Full-Time Buckmaster Department Assistant Full-Time Blair Construction Inspector Part-Time Vacant Summer Intern Seasonal Full-Time MUNICIPAL COURT Number of Positions Personnel Budget 2018 2 $78,787 2019 2 $84,953 2020 2 $87,991 Change 0 $3,038 % Change 0 3.58% Incumbent 2020 Positions Status Humiston Judge Elected Part-Time Rizzuti Administrative Court Clerk Full-Time Eckerle Court Clerk Part-Time COMMUNITY DEVELOPMENT Number of Positions Personnel Budget 2018 4.5 $222,234 2019 5 $224,505 2020 5 $225,554 Change 0 $1,049 % Change 0 0.47% Incumbent 2020 Positions Status Lachky Director Full-Time Giarratana Building Official Full-Time Gault Building Inspector Full-Time Hare Code Enforcement Part-Time Knight Department Assistant Part-Time Vacant Planning Intern Seasonal Part-Time *Shared full‐me between Sewer and Administraon Department ** Change due to addion of Part me Project Manager. POSITION SUMMARY SCHEDULE TOTAL POSITION SUMMARY Number of Positions Personnel Budget 2018 55.5 $2,274,615 2019 56 $2,393,979 2020 56.5** $2,464,812 Change 0.5 $70,833 % Change 17% 2.87% 27 POLICE Number of Positions Personnel Budget 2018 18 $873,230 2019 18 $924,023 2020 18 $942,461 Change 0 $18,438 % Change 0 2.00% Incumbent 2020 Positions Status Chrisman Chief Full-Time Jordan Captain Full-Time Hubbell Sergeant Detective Full-Time Shadid Sergeant Full-Time Stone Sergeant Full-Time Tomlin Officer Full-Time Gee Officer Full-Time Hill Officer Full-Time Sollars Officer Full-Time McMillen Officer Full-Time Haynes Officer Full-Time Ingram Officer Full-Time Heckadon Officer Full-Time Smith Officer Full-Time Hacker Officer Full-Time Wooldridge Officer Full-Time Vacant Officer Full-Time Liberty Receptionist Full-Time SEWER UTILITY Number of Positions Personnel Budget 2018 0.5 $20,000 2019 0.5 $20,368 2020 0.5 $20,879 Change 0 $511 % Change 0 3% Incumbent 2020 Positions Status Durand Sewer Billing Clerk Full-Time* PUBLIC WORKS – OPERATIONS (STREETS) Number of Positions Personnel Budget 2018 6 $272,838 2019 6 $291,847 2020 6 $285,597 Change 0 ($6,250) % Change 0 -2.14% Incumbent 2020 Positions Status Schank Operations Director Full-Time Johnson Skilled Laborer Full-Time White Skilled Laborer Full-Time Lovell Laborer Full-Time Whitby Laborer Full-Time Taylor Laborer Full-Time PUBLIC WORKS – OPERATIONS (PARKS) Number of Positions Personnel Budget 2018 5 $173,209 2019 5 $182,636 2020 5 $184,008 Change 0 $1,372 % Change 0 0.75% Incumbent 2020 Positions Status Barnard Superintendent Full-Time Phelan Laborer Full-Time Schaffner Laborer Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time NATURE SANCTUARY Number of Positions Personnel Budget 2018 1 $26,508 2019 1 $36,815 2020 1 $36,051 Change 0 ($764) % Change 0 -2% Incumbent 2020 Positions Status Ryan Director Part-Time Frazier Assistant Director Part-Time POSITION SUMMARY SCHEDULE 1.0 = Full Time Posion (In cluding Elected Oﬃcials) 0.5 = Part‐me or Seasonal Full/Part Time Note: Personnel Budget includes salaries and overme only. 28 City of Parkville Purpose / Fund General Fund (10) Sewer Fund (30) Transport aon Fund (40) Emergen cy Reserve Fund (50) Sewer Debt Service Funds (30) Administrave costs aributed to sewer operaons. 280,000 (280,000) ‐ ‐ ‐ Transportaon revenue transferred to cover Street Division expenses. 175,000 ‐ (175,000) ‐ ‐ Transfer to the Emergency Reserve Fund. (100,000) ‐ ‐ 100,000 ‐ Transfer for Sewer Debt Service payments. ‐ (181,900) ‐ ‐ 181,900 Intergovernmental Fund Transfers for 2020 Transfer from Transportaon Fund to 2017 Lease Purchase Road Capital Maintenance. ‐ ‐ (213,140) ‐ ‐ Road Capital Maintena nce (96) ‐ ‐ ‐ ‐ 213,140 Parks Sales Tax (41) ‐ ‐ ‐ ‐ ‐ Projects Fund (95) ‐ ‐ ‐ ‐ ‐ Brush Creek NID (23) ‐ ‐ ‐ ‐ ‐ Brink Meyer NID (24) ‐ ‐ ‐ ‐ ‐ Funding of the Parks Project Manager 40,000 ‐ ‐ ‐ ‐ ‐ (40,000) ‐ ‐ ‐ Transfer to Projects Fund (Route 9) (400,000) ‐ ‐ ‐ ‐ ‐ ‐ 400,000 ‐ ‐ Transfer to Brush Creek NID Debt (140,000) ‐ ‐ ‐ ‐ ‐ ‐ ‐ 140,000 ‐ Transfer to Brink Meyer NID Debt (282,822) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 282,822 SUMMARY OF INTERGOVERNMENTAL FUND TRANSFERS 29 Credit Card Handling Policy The City of Parkville Municipal Code Title VIII, Chapter 800, Secon 800.020 ancipates the acceptance of credit and debit cards for various municipal sales transaco ns and enacts convenience fee charges regarding the same. Per Secon 112.080 (B) of the Parkville Municipal Code, the City created an administrave Credit and Debit C ard Handling Policy to establish the procedures for proper handling of credit and debit card transacons. The City of Parkville must take appropriate measures to protect credit and debit card numbers. Credit card and debit payments must be processed in compliance with Payment Card Industry Data Security Standard (PCI DSS) requirements which are intended to limit exposure and/or the of personal cardholder informaon. The City of Parkville must adhere to these standards in order to retain the ability to accept credit and debit card payments. The policy, which is signed by city employees, is intended to ensure that credit and debit card informaon is han dled and disposed of in a manner that sasﬁes the City’s obligaon to protect such informaon to the level that is required by the PCI DSS. Reserve Policy The establishment and maintenance of adequate cash balances and reserves allow the City ﬁnancial ﬂexibility and security and is recognized as an important factor considered by bond rang agencies and the underwring community when reviewing City debt issuance. Al ong with maintaining the City’s credit worthiness, such cash balances and reserves provide the means to handle economic uncertaines, local disasters, and other unancipated ﬁnancial hardships, as well as to meet cash ﬂow requirements. It is the objecve of the policy that fund balanc e levels will be suﬃcient to meet funding requirements for projects approved in prior years that are carried forward into the new year including debt service reserve requirements, reserves for encumbrances, and other reserves or designaons required by contractual obligaons or generally accepted accoun ng principles. Debt Management Policy In 2014, the City adopted a Debt Management Policy. The policy establishes criteria by which the City will evaluate debt issuance in order to appropriately limit the City’s ﬁnancial exposure. It also sets protocols for the administraon and ﬁnancing of all debt issues and post‐issuance compliance. It is the objecve of the policy that (1) the City obtain ﬁnancing only w hen necessary, (2) the process for idenfying the ming and amount of debt or other ﬁnancing be as eﬃcient as possible, (3) the most favorable interest rate and other related costs be obtained, and (4) when appropriate, future ﬁnancial ﬂexibility be maintained. The policy includes secons regard ing general debt management, debt evaluaon criteria, administraon and ﬁnancing, debt limitaons, refunding of debt, conduit ﬁnancings, and post issue management. A copy of the policy can be obtained by contacng P arkville City Hall. FINANCIAL POLICIES 30 Economic Development Incenves Policy In 2010, the City adopted the Parkville Plan for Progress pursuant to Resoluon 09‐01‐10 seng forth a strategic plan for economic development for the City. The Plan for Progress called for the formaon of the Parkville Economic Development Council (EDC) to encourage and facilitate responsible economic development within the City and outlined several goals and implementaon recommendaons to achieve those goals. The EDC completed one of the implementaon items by the adopon of an Economic Development Incenve Policy. The City recognizes the importance of the eﬃcient and eﬀecve u se of limited public and private resources and incenve programs to facilitate responsible economic development. The City further recognizes that the City's adopo n of an economic development incenve policy is essenal to its responsible use of these limited resources. In furtherance of the Plan for Progress, the City adopted the Economic Development Incenve Policy (EDI Policy) to guide the City and staﬀ in the responsible use of incenve programs within the City in 2011. Economic Development NID Incenves Policy In 2015, the Board of Aldermen adopted Resoluon No. 09‐04‐15 a ﬃrming the City’s willingness to use public incenves to oﬀset the impact of the Brush Creek Drainage and Brink Meyer Road NIDs assessments on development. The resoluon is a policy statement that is intended to supplement the master EDI Policy. The resoluon states that owners who are del inquent on NID assessments will not be considered for incenves and Tract 9 (45 Park Place) will be given the highest priority for public incenves since it carries the greatest debt burden. The policy is a markeng tool to generate more developer interest in the properes. During 2019, the City ent ers into a series of transacons with Creekside Development. Economic Incenves were provided. A Deve lopment Agreement was approved which includes an annual payment to the City for the remaining term of the NID debt. The annual payment will oﬀset most of the City’s cost of the NID debt. Employee Salary Schedule On December 19, 2017, the Board of Aldermen adopted Ordinance No. 2930 reclassifying all employee posions and establishing the com pensaon for each associated c lassiﬁcaon. Earlier in 2017, a classiﬁcaon and compensaon study was completed by a third party contractor. Direcon from the Board on Aldermen included an implementaon of 50% of the compe nsaon study as the ﬁrst step to bringing all employees up to the minimum of all classiﬁcaons. FINANCIAL POLICIES 31 Fewson Fund Policy In 1998, Parkville resident George W. Fewson le a poron of hi s estate in trust to the City of Parkville for the purpose of establishing a project fund. The will spula ted that earnings from the fund were to be distributed so that one‐half of the earnings would be given to the City for “general projects of the City,” which the City has interpreted to mean projects of a capital improvements nature. The remaining one‐half was to be returned to the project fund principal. In 2010, in order to reduce administrave fees and eliminate income taxes on the fund’s earnings, the trust was dissolved and the City assumed responsibility for the Fewson Fund as a governmental special revenue fund (Ordinance No. 2534). The Fewson Fund funds or ﬁnances capital projects of the City of Parkville. Parkville Police Community Assistance Fund In 2010, a fund was created by members of the Parkville Police Department and one donor to assist children and families in need during the Christmas season. The children and families were idenﬁed by the Park Hill School District and through contacts with members of the police department. The iniave has connued with great success and connues to gr ow with cizen parcipaon and increased donaons yearly. While the main benefactor of the fund is the “Shop with a Cop” program, the fund is intended for other assistance programs similar in nature at the discreon of the Chief of Police. Purchasing Policy The purpose of the policy is to broadly deﬁne procurement procedures to follow based on the type of good or service being acquired. The policy includes general purchasing rules and requirements, revised levels of purchasing authority, a secon regarding the disposal of city assets, and references to standard contract and bidding documents for a variety of projects and purchases. In 2017, the Board of Aldermen approved Resoluon No . 17‐016 to adopt revisions to the Purchasing Policy to allow greater ﬂexibility related to smaller equipment, construcon, and profe ssional services purchases. Miscellaneous Expense Authorizaon and Reimbursement Policy In 2015, the Miscellaneous Expense Authorizaon and Reimburseme nt Policy was adopted to ensure accountability and outline proper record‐keeping and approval levels for reimbursement of miscellaneous expenses, including non‐intrinsic memento‐type gis, other gis of a minor nature, ﬂowers, and City business related meals involving non‐City employees. FINANCIAL POLICIES 32 Rate Increase for the Parkville Sewer Ulity / Sewer Ulity Billing Policies & Procedures In 2019, the sewer rate was increased to 10%, for the fourth year in a row. The increase helped to oﬀset the increased maintenance to the sewer system. The board approved a modest increase of 5% for 2020, which results in a rate increase of approximately $2.52 per month for the average user. To support the operang budget and six‐year CIP , a 10% sewer rate increase was adopted for 2018. A 10% rate increase was implemented in 2017 and a 2.5% rate increase was implemented in 2016. These rate increases allow the City to implement the proposed capital projects and to preserve working capital equal to the target established in the reserve policy of 90 days of operang reserves plus one year of debt service payments. The City of Parkville idenﬁes se wer customers based on water service customer records. For all but a few customers, this informaon comes from Missouri American Water Company (MOAM). Home and business owners may either call or come to the oﬃce to set up a sewer service account for a new customer or to update exisng customer informao n. The City will bill for service based on the informaon received from MOAM, or other water authority, and any changes will take eﬀect for the following monthly billing cycle. Records Retenon Policy In 2016, the Records Retenon Po licy was adopted to guide the City in the organizaon of records, the disposal of records that have exceeded their required retenon period, the protecon and security of records, and the conservaon of records to ensure longevity of the physical integrity of permanent or archival records. This policy provides a quick reference to all employees with informaon necessary to carry out their speciﬁc dues r elated to public records and provides that all oﬃcials and employees are responsible for properly managing records they come across in the course of their dues, regardless of format (paper, electronic, e‐mail, etc.). This policy includes details regarding retenon of ﬁnancial documents. FINANCIAL POLICIES 33 This page is le intenonally blank. 34 In this secon: 35 2019 All Funds Summary 36 General Fund (10) Summary Revenue Expenditure FINANCIAL SUMMARIES 35 FY 2020 All Funds Summary Fund Esmated Beginning Fund Balance Revenues Total Revenue Sources Expenditures Esmated Ending Fund Balance General Fund 1,883,270 5,621,772 7,505,042 6,197,318 1,307,724 River Park NID ‐ 322,600 322,600 320,543 2,057 COPs ‐ 437,570 437,570 412,550 25,020 Brush Creek NID ‐ 398,536 398,536 396,288 2,248 Brink Meyer NID ‐ 290,113 290,113 289,613 500 Sewer Debt Service ‐ 185,288 185,288 181,900 3,388 Road Capital Maintenance ‐ 1,335,901 1,355,901 1,355,900 1 Sewer Fund 1,271,224 1,605,857 2,877,081 1,860,101 1,016,980 Transportaon Fund 159,026 1,070,312 1,229,337 1,232,140 ‐2,803 Fewson Fund 592,599 4,900 597,499 11,117 586,382 Economic Development Fund 2,391 1,500 3,891 2,000 1,891 Emergency Reserve Fund 1,232,108 100,000 1,332,108 ‐ 1,332,108 Nature Sanctuary Donaon Fund 77,659 4,000 81,659 3,250 78,409 Parks Donaon Fund 36,924 2,500 39,424 5,000 34,424 Veterans Memorial Fund 13,293 255,000 268,293 255,000 13,293 TOTAL $ 6,124,379 $ 15,590,594 $ 21,734,972 $ 17,144,138 $ 4,590,834 Projects Fund 855,885 3,954,745 4,810,630 4,621,418 189,212 FY 2020 ALL FUNDS SUMMARY 36 Revenue and Expenditure Summary The General Fund includes most City acvies including Administraon, Police, Municipal Court, Community Development, Public Works, Streets, Parks, the Parkville Nature Sanctuary, Public Informaon, and Informaon Technology. 2017 2018 2019 2019 2020 Actual Actual Budget Unaudited Budgeted Beginning Fund Balance $ 1,675,331 $ 1,598,712 $ 1,697,603 $ 1,697,603 $ 1,883,270 Revenues Taxes 2,245,141 2,323,418 2,412,515 2,437,108 2,505,860 Licenses 56,257 57,943 58,500 61,510 59,000 Permits 309,647 425,574 294,470 509,382 344,600 Franchise Fees 844,467 890,574 907,000 813,025 884,000 Other Revenue 37,645 38,426 40,825 16,169 40,850 Court Revenue 174,730 154,101 180,000 130,597 150,000 Interest Income 7,673 7,919 8,400 7,121 8,000 Miscellaneous Revenue 99,917 106,695 52,200 671,716 1,125,212 Grant Revenue 10,000 6,101 9,250 430,406 9,250 Transfers 375,000 405,000 415,000 415,000 495,000 Total ‐ General Fund Revenues: 4,160,477 4,415,751 4,378,160 5,492,034 5,621,772 Total Sources: $ 5,835,808 $ 6,014,463 $ 6,075,763 $ 7,189,637 $ 7,505,042 Administraon 1,401,145 1,368,839 1,529,065 1,768,814 2,302,518 Police 1,132,535 1,119,196 1,382,804 1,282,474 1,482,563 Municipal Court 139,437 146,193 161,591 154,117 167,492 Public Works 229,501 221,013 246,742 266,100 317,942 Community Development 279,946 282,135 307,720 291,311 327,872 Street Department 387,692 385,122 446,893 396,517 464,684 Parks Department 334,099 327,323 380,221 337,557 408,370 Nature Sanctuary 40,026 43,870 55,276 43,705 53,864 Public Informaon 15,100 15,370 21,010 18,015 21,210 Informaon Technology 51,707 49,205 48,128 40,189 58,352 Capital Outlay (CIP) 225,908 358,594 327,102 707,568 592,451 Total ‐ General Fund Expenditures: 4,237,096 4,316,860 4,906,552 5,306,367 6,197,318 Esmated Ending Fund Balance (deﬁcit): $ 1,598,712 $ 1,697,603 $ 1,169,211 $ 1,883,270 $ 1,307,724 Expenditures GENERAL FUND SUMMARY 37 In this secon: This secon presents the 2020 budg et by department and line item. Audited 2017 and 2018 ﬁnancials and unaudited 2019 ﬁnancials are included for comparison. Helpful graphs are provided as a visual aid prior to the spreadsheets to illustrate where staﬀ me and taxpayer resources are being directed in 2020. General Fund (10) Revenues Expenses Administraon (501) Police Department (505) Municipal Court (510) Public Works (515) Community Development (518) Streets Division (520) Parks Division (525) Nature Sanctuary Division (535) Public Informaon (540) Informaon Technology (555) Capital Improvement Program (CIP) (560) Debit Service Funds (21‐24, 30, 96) Sewer Fund (30) Transportaon Fund (40) Park Sales Tax Fund (41) Fewson Fund (45) Economic Development (46) Emergency Reserve Fund (50) Nature Sanctuary Donaon Fund (60 ) Park Donaons Fund (63) Veterans Memorial Fund (66) Projects Fund (95) PLEASE NOTE: REVENUE PROJECTIONS AND REVENUE BAR CHARTS INCLUDE BEGINNING FUND BALANCES AS REVENUE. REVENUE PIE CHARTS DO NOT INCLUDE BEGINNING FUND BALANCES AS REVENUE. DETAILED FINANCIALS 38 The general fund is the primary operang fund of the City of Parkville. The General Fund is used to account for resources tradionally associated with government which are not required by law or by sound ﬁnancial management pracce to be accounted for in another fund. The General Fund accounts for resources devoted to ﬁnancing the general services that the City performs for the cizens of Parkville. The primary sources of revenue for the General Fund include taxes (property and sales tax are the largest contributors), licenses, permits, franchise fees, court revenue, interest income, and other miscellaneous revenues. The General Fund is split into various departments and divisions. These include Administraon, Police, Municipal Court, Community Development, Public Works, Streets, Parks, Parkville Nature Sanctuary, Public Informaon, Informaon Technology, and Capital Outlay. REVENUES – The budget reﬂects the belief that income will remain stable during the ﬁscal year. Revenues are budgeted conservavely using past actual data and current economic condions as a working guide. EXPENSES – Expenses are projected as accurately as possible. Department heads are expected to maintain control of all expenses within their respecve departments. Furthermore, the Board follows its constuonal responsibility to monitor and approve all expenses. GENERAL FUND 39 Property tax is one of the two largest revenue sources in Parkville’s General Fund. Owners of real and personal property in the City of Parkville pay an annual property tax which is calculated by mulplying the assessed valuaon of the property by the overall mill levy. The other major source of revenue in the General Fund is sales tax. The City levies a 1% general sales tax on purchases made within City limits and paid by customers at Parkville businesses. Other taxes, licenses, permits, franchise fees, court revenue, interest income, and miscellaneous revenues also contribute to the General Fund revenue. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 5,835,807 6,013,779 6,075,763 7,189,637 7,505,042 GENERAL FUND REVENUES 40 Category Taxes Licenses Permits Franchise Fees Court Revenue Other Revenue Transfers Budget Revenues 2,505,860 59,000 344,600 884,000 150,000 1,183,312 495,000 GENERAL FUND REVENUES 41 General Fund (10) Revenues Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $1,675,331 $1,598,029 $1,697,603 $1,697,603 $1,883,270 Real & Personal Property Taxes Real and personal property taxes collected on property within city limits. 41001‐00 988,882 1,030,683 1,083,802 1,100,561 1,155,195 Penales Penales charged on out standing property taxes. 41002‐00 3,426 3,085 4,000 3,925 3,500 Corporate Merchants & Manufacturing Disbursement of county tax collected to replace lost revenues from the merchants and manufacturing personal property tax exempon. 41003‐00 153,995 159,041 160,000 174,019 174,019 Financial Instuon Tax Disbursement of state tax on ﬁnancial instuons located within the city. 41004‐00 338 ‐ 2,500 ‐ 2,500 Vehicle Tax A fee charged for every vehicle registered within city limits. 41005‐00 26,788 28,093 29,000 29,432 29,000 Sales Tax The City levies a 1% sales tax on purchases made within City limits. 41401‐00 997,133 1,027,961 1,058,213 1,053,375 1,066,647 Motor Vehicle Sales Tax Sales taxes levied on the purchase of motor vehicles by cizens of Parkville. 41402‐00 49,895 49,566 50,000 50,337 50,000 Motor Vehicle Fees Fees paid for motor vehicles. 41403‐00 24,684 24,989 25,000 25,458 25,000 Total Taxes $2,245,141 $2,323,418 $2,412,515 $2,437,108 $2,505,860 Dog Licenses (Tags) License fee charged for each dog owned by a resident. The fee is $10/year for each spayed/neutered dog and $15/year for each non‐spayed/neutered dog. 41101‐00 1,775 1,900 2,000 1,845 2,000 Occupaonal Licenses The license fee charged to maintain, operate, or conduct a business within City limits. 41102‐00 36,565 36,374 37,000 38,775 37,000 Late fees on Occ. Licenses Late fee assessed on occupao nal licenses. Included in Occupaonal Licenses above unl actuals are known. 41102‐02 50 ‐ ‐ ‐ ‐ Peddlers License License fee charged for peddlers and solicitors. 41103‐00 2,300 1,150 1,000 3,850 1,500 Liquor Licenses The license fee charged to any business that manufactures, brews, sells or distributes alcoholic beverages. 41104‐00 15,566 18,519 18,500 16,590 18,500 Golf Cart Registraon Fee License fee associated with the use of a golf cart on residenal roads within Ci ty limits. Previously in Miscellaneous. 41105‐00 ‐ ‐ ‐ 450 ‐ Credit Card Processing Fees Surcharge applied to credit/debit card transacons to cover processing costs. No longer used, the city switched to a vendor that covers credit card processing fees for administrave sales. 41111‐00 ‐ ‐ ‐ ‐ ‐ Total Licenses $56,257 $57,943 $58,500 $61,510 $59,000 Building Permits Permit fees charged for construcon on any property in the City. 41201‐00 275,870 298,521 260,000 388,791 260,000 Occupancy Permit Fee for occupancy inspecons not otherwise associated with a building permit. 41201‐01 650 650 500 600 500 Sign Permits Permit required for any sign erected in the City. 41202‐00 1,115 2,150 1,000 1,220 1,000 Alarm Permit Permit required for alarm installaon. Included in Building Permits above unl ac tuals are known. 41203‐01 229 204 ‐ ‐ ‐ Development Permits Permit fee to develop/redevelop any property. 41205‐00 1,525 987 1,670 1,200 1,500 Public Improvement Fees—CD Fee charged on public improvement projects to cover staﬀ me and materials. 41205‐01 23,729 116,785 25,000 107,854 75,000 Public Improvement Fees—PW Fee charged on public improvement projects to cover staﬀ me and materials for Public Works 41205‐03 ‐ ‐ ‐ 3,917 ‐ Rezoning Permits Fee charged for rezoning permits. Included in Building Permits above unl actuals are known. 41206‐00 954 600 300 300 600 Subdivision Permit Fees Fee charged for subdivision permits. Included in Building Permits above unl ac tuals are known. 41207‐00 3,590 4,325 4,000 4,495 4,000 Board of Zoning Adjustment Applicaon Fees Fee charged for applicaon s to the Board of Zoning adjustment for variances, exempons, and appeals. 41208‐00 600 300 300 ‐ 300 Condional Use Permits Permits issued subject to certain condions spulated by the Board of Aldermen. Included in Building Permits above unl actuals are known. 41209‐00 1,309 653 700 ‐ 700 Grading/Public Works Use Permits Permits issued to alter the grade of land or work in the City's right‐of‐way. Included in Building Permits above unl actuals are known. 41210‐00 75 400 1,000 375 1,000 Right of Way Permit Fees 41210‐01 ‐ ‐ ‐ 630 ‐ Total Permits $309,647 $425,574 $294,470 $509,382 $344,600 Ta x e s Lic e n s e s Pe r m i t s 42 General Fund (10) Revenues Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Telecom Franchise All telecom companies are charged a franchise fee equal to 5% of gross receipts. 41301‐00 168,471 160,136 200,000 129,596 170,000 Missouri Gas Energy The gas ulit y franchise license fee is 5% of gross receipts. 41302‐00 99,041 122,024 115,000 123,279 123,000 Missouri American Water The water ulity franchise licen se fee is 5% of gross receipts. 41303‐00 95,252 111,806 110,000 104,595 110,000 KC Power & Light The electricity ulity franchise license fee is 5% of gross receipts. 41304‐00 393,544 420,375 405,000 379,219 405,000 Marn Mariea Stone Royales Stone royales are $0.03 per ton of limestone physically removed from the mine. 41305‐00 11,995 5,003 5,000 1,604 1,000 Cable/Video Service Franchise The cable/video service franchise fee is 5% of gross receipts. 41306‐00 76,164 71,230 72,000 74,733 75,000 Total Franchise Fees $844,467 $890,574 $907,000 $813,025 $884,000 Farmers Market Fees paid for stall rentals at the farmers market. 41501‐00 1,193 1,126 1,125 1,159 1,150 Park Shelter Reservaons Fees paid to reserve shelters at English Landing Park. 41504‐00 10,385 11,735 12,000 2,200 12,000 Sports Field Reservaons Fees paid to reserve the athlec ﬁelds at English Landing Park. 41504‐01 7,500 11,490 11,000 2,360 11,000 Special Event Reservaons Fees paid to host events in City limits 41504‐02 15,867 11,375 14,000 7,750 14,000 Nature Sanctuary Programs Fees paid for events and programming at Parkville Nature Sanctuary properes. 41505‐01 2,700 2,700 2,700 2,700 2,700 Total Other Revenue $37,645 $38,426 $40,825 $16,169 $40,850 Fines Fines collected from City ordinance violaons. 41601‐00 167,781 149,611 180,000 126,123 150,000 CVC Reports Collecon fee for the Crime Vicms Compensaon reports. Included in Fines above unl actuals are known. 41602‐00 505 333 ‐ 378 ‐ Appointed Aorney Reimbursement Money received to reimburse cost of aorney for qualiﬁed defendants. Included in Fines above unl actuals are known. 41602‐01 409 46 ‐ 125 ‐ Boarding of Prisoners Reimbursement Money received to reimburse expense of boarding prisoners at the County prison. Included in Fines above unl actuals are known. 41602‐02 2,652 742 ‐ 105 ‐ Police Reports Fee charged to produce police reports upon request. Included in Fines above unl actuals are known. 41603‐00 3,384 3,370 ‐ 3,866 ‐ Total Court Revenue $174,730 $154,101 $180,000 $130,597 $150,000 Interest Income Interest earned from general fund investments. 41701‐00 7,673 7,919 8,400 6,620 8,000 Total Interest Income $ 7,673 $7,919 $ 8,400 $7,121 $8,000 Miscellaneous Money received from various sources that do not fall into any other category. 41801‐00 54,152 37,913 10,000 204,984 25,000 Meeng Videos 41801‐02 ‐ 315 ‐ 20 ‐ Leased/Owned Properes Revenue from City‐owned properes with lease arrangements made with outside organizaons, such as the Chamber of Commerce, Parkville EDC, the Graden Road Cell Tower, and the City Farm Ground. 41802‐00 22,435 36,525 36,000 55,225 301,000 FEMA Flood Reparaons Disaster recovery funds received from FEMA. 41803‐99 ‐ 2,402 ‐ ‐ 400,000 Sale of Vehicles & Equipment Revenue generated from the sale of City‐owned vehicles and equipment. 41805‐00 23,330 2,370 5,000 12,370 ‐ Insurance Claim Reimbursement Reimbursements for insurance claims, workers compensaon, etc. 41807‐01 ‐ 27,170 ‐ 1,405 1,500 P.O.S.T. Monies Any P.O.S.T. cerﬁed training reimbursement. 41 808‐00 ‐ ‐ 1,200 ‐ ‐ Total Miscellaneous $ 99,917 $106,695 $ 52,200 $671,716 $1,125,212 CID Admin Fee 41702‐00 ‐ ‐ ‐ 501 ‐ Land Sales Sale of land to Creekside Development 41809‐01 ‐ ‐ ‐ 397,712 397,712 Fr a n c h i s e F e e s Ot h e r R e v e n u e Co u r t R e v e n u e Int e r e s t Inc o m e M i s c e l l a n e o u s 43 General Fund (10) Revenues Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget FEMA Grant Revenue Low Water Crossing Grant Funds 41804‐00 ‐ ‐ ‐ 406,387 ‐ Storm Water Grant Plae County Outreach Grants for storm water projects. 41804‐05 ‐ ‐ ‐ 11,000 ‐ Bulletproof Vest Grant Grant for bulletproof vests for police department. 41804‐07 ‐ ‐ ‐ ‐ ‐ Other Grants Grant money received from other miscellaneous sources. Funding in 2017 includes ancipated associated with the MDC TRIM Grant ($9,250). 41804‐09 10,000 6,101 9,250 13,019 9,250 Total Grant Revenue $10,000 $6,101 $9,250 $430,406 $9,250 Transfer from Transportaon Fund Fund transfer to reimburse General Fund for transportaon‐related expenses. 41901‐00 225,000 200,000 185,000 185,000 175,000 Sewer Administrave Fee Fee from Sewer Fund for salaries and various administrave funcons r elang to the Sewer Fund and operaons, includes sewer billing service. 41903‐00 150,000 190,000 230,000 230,000 280,000 Total Transfers $ 375,000 $405,000 $ 415,000 $415,000 $495,000 Total General Fund (10) Revenues $ 4,160,476 $4,415,750 $4,378,160 $5,492,034 $5,621,772 Total Sources $5,835,807 $6,013,779 $6,075,763 $7,189,637 $7,505,042 Transfer from Park Donaons Transfer for the construcon of the FOPP Shelter 41906‐00 ‐ 15,000 ‐ ‐ ‐ Transfer from the Park Sales Tax Fund transfer to pay for administrave costs for parks sales tax fund projects 41911‐00 ‐ ‐ ‐ ‐ 40,000 Gr a n t s Tra n s f e r s 44 The largest General Fund expenditure budget is Administrao n. This is due to the transfer into the Emergency Fund, professional fees, and City Hall building maintenance. The second largest expenditure budget is the Police Department. This is our largest department with 18 employees serving the City of Parkville. Department Administraon Police Department Municipal Court Public Works Community Development Streets Division Parks Division Nature Sanctuary Division Public Informaon Informaon Technology CIP Expenses 2,302,518 1,482,563 167,492 317,942 327,872 464,684 408,370 53,864 21,210 58,352 592,451 GENERAL FUND EXPENDITURES 45 ADMINISTRATION The Administraon Department includes the Mayor and Board of Aldermen, City Administrator, City Clerk, Finance and Human Resources, and Legal Services. The Administraon Department manages the City of Parkville’s budget creaon process, accounts payable, ﬁnancial statements, payroll, accounts management, special assessments, business licensees, and other various licensing for the City. PROGRAMS City Management/Administraon The City Administrator is appointed by the Mayor with the consent of the Board of Aldermen. The City Administrator serves at the pleasure of the Board. The City Administrator is responsible for managing the day‐to‐day operaons of the City and is responsible for the enforcement of all policies, laws, and ordinances set by the Board of Aldermen. The City Administrator makes recommendaons to the Mayor and Board of Aldermen as appropriate concerning the operaon, aﬀairs, and fu ture needs of the City; parcipates in Board mee ngs without the right to vote; and keeps the Board advised on the operaon, ﬁnances, and n eeds of the City. The Assistant to the City Administrator serves under the City Administrator and provides analycal management assistance by planning, coordinang, and direcng programs, conducng surveys and studies, and special projects as required. City Clerk The City Clerk is the custodian for all oﬃcial records including oﬃcial acons of the Board of Aldermen, administers oaths of oﬃce, processes various licenses, serves as the City's elecon oﬃcial, and maintains records of appointments to City boards and commiees. The City Clerk also handles informaon technology and public informaon. Finance/Human Resources The Finance/Human Resources Director operates the City’s Finance Department, which includes, but is not limited to accounng, revenue forecasng, budgeng, payroll, debt management, and accounts payable/receivable. The Director also oversees the City’s human resources and employee relaons program. This includes recommendaons to the City Administrator regarding the hiring process, personnel training, and providing recommendaons on city policies and procedures that are necessary to comply with changing labor laws. 2020 GOALS 1. Review and update the City’s Employee Personnel Manual. The current manual was adopted by the Board of Aldermen on December 1, 2015. The plan will be to use internal and external resources to revise and improve the manual and insure that it is compliant with all relevant laws and regulaons. Contributes to Crical Success Factor: Basic Services. 2. Conﬁgure, train staﬀ and implement CivicClerk for agenda and meeng video soware to improve online and in‐person board and commission meengs by July 1, 2020. Contributes to Crical Success Factor: Basic Services. Stascs from 2016 –2020 associated with this department are located on pages 128 and 129. 46 ADMINISTRATION Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 1,401,145 1,368,839 1,529,065 1,768,814 2,302,518 Category Personnel Insurance Ulies Maintenance Professional Fees Other Transfers Expenses 607,154 207,618 75,500 44,450 308,800 136,174 922,822 47 General Fund (10) Administraon (501) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries The total salaries for Administraon employees. A poron of staﬀ salaries ar e covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 358,270 413,010 417,073 410,261 440,061 Overme Any addional salary payme nt over the base rate of pay for department employees. 01‐03‐00 363 ‐ ‐ ‐ ‐ Mayor and Aldermen Annual salary for Mayor ($14,400/year). Annual salary for Aldermen ($5,400/year per Alderman). 01‐11‐00 57,246 56,771 57,600 57,602 57,600 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 30,040 37,876 38,753 38,426 37,460 Rerement The City's LAGERS contribu on for 2018 is 8.3% of general employee salaries. Includes ICMA‐RC Rerement contribuon p er City Administrator contract. 01‐22‐00 20,971 32,659 34,069 36,413 42,133 City Administrator Auto Allowance City Administrator auto allowance ($150/month). 01‐33‐00 1,500 1,800 1,800 1,800 1,800 Membership Fees & Dues ‐ Mayor and Board of Aldermen The fees associated with membership to organizaons for the Mayor and Board. 01‐40‐00 885 1,854 1,500 3,573 4,000 Membership Fees & Dues ‐ Administrave Staﬀ The fees associated with membership to organizaons for Administraon employees. 01‐41‐00 2,828 3,591 3,100 3,199 3,100 Professional Development ‐ Administrave Staﬀ Cost of educaonal seminars and conferences aended by Administrave employees. 01‐41‐02 10,851 12,875 18,225 15,484 18,000 Professional Development ‐ Mayor and Board of Aldermen Cost of educaonal seminars and conferences aended by elected oﬃcials. 01‐41‐03 4,378 3,094 4,000 1,333 3,000 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 480 ‐ ‐ 1,680 ‐ Total Personnel $ 487,812 $563,530 $ 576,120 $569,770 $607,154 Liability Premium payment for the City's liability insurance. 02‐01‐00 89,416 104,374 112,686 111,592 117,172 Insurance Deducble Any insurance claim has $5,000 or $10,000 deducble. This is a budget placeholder, claims will be recorded to the appropriate department. 02‐01‐01 15,297 1,458 20,000 1,000 20,000 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for 02‐02‐00 36,265 30,696 37,065 37,448 52,800 Workers Compensaon The workers compensaon premium that covers all Administraon employees. 02‐03‐00 (3,380) 505 1,000 765 1,000 Unemployment This covers the cost of any unemployment insurance claims for the Administraon Department. 02‐04‐00 ‐ ‐ ‐ ‐ ‐ Property Insurance Premium payment for the City's property insurance. 02‐05‐00 15,389 15,543 17,850 15,854 16,647 Total Insurance $ 152,988 $152,576 $ 188,601 $166,659 $207,618 Telephone & Voicemail Charges for local and long distance telephone service for City Hall. 03‐01‐00 5,063 7,343 6,100 6,752 7,200 Electricity Electric ulity charges for City Hall. 03‐02‐00 81,494 57,183 68,000 47,618 60,000 Water Water ulity charges for City Hall. 03‐04‐00 5,573 7,592 5,000 4,697 5,000 Mobile Phones Cellular phone spend for the staﬀ person assigned public informaon du es ($10/month). 03‐05‐00 430 (150) ‐ 369 120 Train Depot Ulies No longer used. All ulit y charges for the Train Depot. The Train Depot is currently under a lease agreement. Ulies are paid by the tenant. 03‐07‐00 16 ‐ ‐ ‐ ‐ Cable Internet charges for City Hall. 03‐08‐00 2,147 1,520 2,100 2,508 2,880 Trash Hauling/Recycling Trash and recycling pickup fee for City Hall ($300/ year). 03‐09‐00 1,420 885 1,000 920 300 Total Ulies $ 96,143 $74,372 $ 82,200 $62,863 $75,500 Pe r s o n n e l In s u r a n c e Ul i e s 48 Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Lease Purchase ‐ Oﬃce Equipment Lease of the postage machine. 04‐22‐00 624 631 624 624 624 Total Capital Expenses $ 624 $ 631 $ 624 $ 624 $ 624 Oﬃce Supplies, Computer Accessories & Consumable Items This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 6,872 5,710 6,000 4,641 5,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 1,807 774 1,500 1,490 1,500 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 1,307 929 800 943 800 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance, such as the MARC salary report. 05‐05‐00 686 ‐ 400 236 250 Total Oﬃce Expenses $ 10,671 $ 7,413 $ 8,700 $ 7,309 $ 7,550 Building Maintenance & Repair Maintenance and repair charges for City Hall. 06‐01‐00 24,455 21,712 20,000 18,407 20,000 HVAC Maintenance & Repair Maintenance and repair costs associated with City Hall's HVAC unit. 06‐01‐01 11,484 6,025 8,000 12,108 8,000 Janitorial Services/Supplies Janitorial services contracted for the cleaning of City Hall ($825/month) and the purchase of supplies such as paper towels, toilet paper, etc. 06‐02‐00 11,282 11,601 11,920 11,447 12,500 Train Depot Maintenance Costs associated with the upkeep of the Train Depot and its contents. 06‐11‐00 2,038 ‐ 2,000 ‐ 2,000 Oﬃce Equipment Maintenance Maintenance and prinng costs for the Administraon copier. 06‐34‐00 3,265 2,547 2,500 1,081 1,950 Total Maintenance $ 52,524 $41,885 $ 44,420 $43,044 $44,450 Elecons The City's share of the county's cost to hold elecons . 07‐01‐00 3,093 4,613 4,500 1,800 2,800 Adversing/Public Noce Costs for any adversements placed in local newspapers of and codiﬁcaon of city ordinances. 07‐02‐00 1,841 1,424 2,500 206 1,600 Credit Card Processing Fees No longer used. Cost to process credit and debit card transacons. Switched pr oviders in late 2016. Processing fees are no longer charged to administrave sales. 07‐04‐00 ‐ 477 ‐ 1,225 ‐ MARC HHW Program No longer used. The cost of parcipang in MARC's Hazardous Household Waste program, which allows residents to safely dispose of such waste at no charge. Moved to Transportaon Fund. 07‐47‐00 6,840 ‐ ‐ ‐ ‐ Friends of Parkville Animal Shelter ‐ Animal Control The City pays the Friends of Parkville Animal Shelter for providing animal control and kenneling services. 07‐99‐00 5,500 6,000 6,000 6,000 6,000 Total City Services $ 17,274 $12,514 $ 13,000 $9,231 $10,400 Aorney/Legal Fees Fees paid for services provided by the City's contracted law ﬁrm, includes monthly contracted amount ($5,400/month), the balance is for special services. 08‐01‐00 102,656 103,914 120,000 68,545 120,000 Ligaon Legal fees arising from ligaon. 08‐01‐01 521 ‐ 50,00 0 ‐ 50,000 Auditor Fees Fees paid for services rendered to perform the annual ﬁnancial audit of the City. 08‐02‐00 18,570 19,070 21,000 18,880 18,800 Professional Services Contractual arrangements with outside professionals such as engineers, planning, execuve search, etc. Includes memberships for regional and state organizaons. 08‐02‐02 112,280 52,999 90,000 228,132 120,000 Total Professional Fees $ 234,027 $175,983 $ 281,000 $315,557 $308,800 General Fund (10) Administraon (501) Oﬃ c e E x p e n s e s M a i n t e n a n c e Ca p i t a l Ex p . Cit y S e r v i c e s Pr o f e s s i o n a l F e e s 49 General Fund (10) Administraon (501) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Holiday Decoraons The cost of hanging decoraons on ulity poles around the City during the holidays. 09‐04‐00 1,231 1,010 700 12,495 1,000 Cemetery Maintenance Maintenance of the Old Parkville Cemetery. 09‐11‐00 4,078 3,616 4,000 3,091 4,000 Meeng Food For food costs associated with various meengs including work sessions, Finance Commiee, and execuve sessions. 09‐20‐02 2,590 2,455 1,500 2,130 2,000 Meeng Supplies Miscellaneous supplies for meengs. 09‐20‐07 682 296 500 181 300 Miscellaneous Miscellaneous includes uncategorized expenses. Includes funding for elected oﬃcial business meengs, speaker/volunteer acknowledgements, etc. 09‐21‐00 20,870 13,154 8,000 7,488 8,000 Conngency 09‐21‐03 ‐ ‐ ‐ ‐ ‐ Employee Appreciaon Funding for yearly employee appreciaon events. 09‐21‐03 2,132 1,904 2,200 1,354 2,300 Total Other Expenses $ 31,583 $22,434 $ 16,900 $276,257 $117,600 Transfer to Emergency Reserve Transfer to Emergency Reserve Fund to cover any emergency expenses. 20‐20‐00 317,500 317,500 317,500 317,500 100,000 Transfer to Projects Fund Transfer to Projects Fund to cover any Projects Fund related expenses. 20‐21‐00 ‐ ‐ ‐ ‐ 400,000 Total Transfers $ 317,500 $317,500 $ 317,500 $317,500 $922,822 Total General Fund (10) Administraon (501) $ 1,401,145 $1,368,839 $ 1,529,065 $1,768,814 $2,302,518 Transfer to Brink Meyer Road NID Bond Debt Service Fund Transfer of proceeds from the Creekside Land Sale for Brink Meyer Road NID Debt Service 20‐27‐00 ‐ ‐ ‐ ‐ 282,822 Transfer to Brush Creek NID Bond Debt Service Fund Transfer of proceeds from the Creekside Land Sale for Brush Creek NID Debt Service 20‐26‐00 ‐ ‐ ‐ ‐ 140,000 Flood Management Emergency expenses related to ﬂood 09‐25‐00 ‐ ‐ ‐ 249,519 100,000 Ot h e r E x p e n s e s Tra n s f e r s 50 POLICE DEPARTMENT Police oﬃcers act as oﬃcial representaves of government and are required and trusted to work within the law. Fundamental dues of police oﬃcers include: serving the community, safeguarding lives and property, protecng the innocent, keeping the peace, ensuring the rights of all, and most importantly being readily available to answer all calls for service. The Police Department is staﬀed 24/7 by seventeen fullme sworn and one civilian member: Chief of Police, Captain, four patrol Sergeants, one Detecve Sergeant, ten Patrol Oﬃcer(s), one reserve patrol Oﬃcer and one Civilian Administrave Assistant. Within the Police Department, two Sergeants and four Patrol Oﬃcers are trained and equipped as a bicycle unit. In 2020, the Police Department will connue to monitor crime stascs and address any developing crime trends in a mely fashion. Personnel will connue highly visible patrols and community policing eﬀorts. GOALS 1. Connue to foster our relaonships with the community and other law enforcement agencies and foster new partnerships as the city grows. To accomplish this goal we will connue to be involved in community events, maintain open communicaons and be of assistance when needed. This goal contributes to Crical Success Factor: Basic Services. 2. Connue to exceed State‐mandated training requirements. To accomplish this goal, the Police Department will connue to obtain POST cerﬁcaon for in‐s ervice training, seek relevant training from outside agencies, ulize online training, and monitor current policing training, trends, and needs. This goal contributes to Crical Success Factor: Basic Services. 3. Improve police radio communicaons in the western poron of the City. To accomplish this goal, the Police Department requested CIP funds to install a small tower and a DVRS system to boast the police radio signals. Secondly, the Police Department requested CIP funds to purchase “mic extenders” for each patrol vehicle. The meline for compleon is by the third quarter of 2020. NOTABLE 2019 PERFORMANCE STATISTICS In 2019, the Police Department responded to 5973 calls for service compared to 5698 in 2018 (up 5%) and made 330 arrests compared to 329 arrests in 2018. We had 153 Part 1 crimes reported in 2019, (up 6% from 2018). The highest increase in crime was in larceny thes. The Department cleared 95% of all violent crimes reported. The 2018 Naonal clearance rate was 46%. The Department cleared 49% of all property crimes. The 2018 Naonal clearance rate was 18%. Stascs from 2016 –2020 associated with this department are located on page 129. 51 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 1,132,535 1,119,196 1,382,804 1,282,474 1,482,563 Category Personnel Insurance Oﬃce Expense Maintenance Other Budget Expenses 1,156,896 214,067 26,150 68,300 16,550 POLICE DEPARTMENT 52 General Fund (10) Police (505) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries The total salaries for Police Department employees. 01‐01‐00 763,424 739,050 904,023 860,953 922,461 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 19,472 42,989 20,000 15,450 20,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 57,661 57,100 68,661 64,707 76,462 Rerement The City's LAGERS contribuon for 2020 is 10.6% of police salaries. The contribuon for employees who are not police oﬃcers is 8.4%. 01‐22‐00 74,043 71,620 100,719 86,935 128,022 Membership Fees & Dues The fees associated with membership to organizaons for Police employees. 01‐41‐00 375 405 950 445 950 Professional Development Cost of educaonal seminars and conferences aended by Police employees. 01‐41‐02 2,431 2,704 4,500 1,540 4,500 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 917 1,782 4,500 1,500 4,500 Total Personnel $ 918,323 $ 915,650 $ 1,103,353 $1,031,530 $1,156,896 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 109,979 107,813 131,428 149,589 174,642 Workers Compensaon The workers compensaon premium that covers all Police employees. 02‐03‐00 33,056 29,025 34,383 36,119 37,925 Unemployment This covers the cost of any unemployment insurance claims for the Police Department. 02‐04‐00 ‐ ‐ 1,500 ‐ 1,500 Total Insurance $ 143,034 $ 136,837 $ 167,311 $185,709 $214,067 Telephone & Voicemail Private line to assist with invesgaons or other conﬁdenal maers in the Department. 03‐01‐00 661 886 900 1,341 1,500 Mobile Phones The cost of cellular phones and coverage for Police personnel. 03‐05‐00 3,236 4,249 4,500 1,492 4,500 Total Ulies $ 3,898 $ 5,135 $ 5,400 $2,833 $6,000 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, ink/toner, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 2,383 1,822 2,800 673 2,800 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 127 89 250 113 250 Prinng Expenses for prinng work not performed by City personnel. Includes items such as business cards, forms, noces, leerhead , signage and books. 05‐04‐00 110 184 500 50 500 Small Oﬃce Equipment Items such as printers, calculators, etc. 05‐20‐00 830 773 1,000 150 1,000 Equipment and Hand Tools Any equipment or hand tools needed to carry out the work of the Police Department. Includes radars, in‐car video, Kevlar vests, evidence and ﬁngerprinng supplies, duty ammunion, Taser cartridges, radios, safety vests, baeries, keys, tools, etc. 05‐21‐00 8,004 4,190 9,000 7,942 9,000 Terminal ‐ Rejis Service charges to access the REJIS database. Recurring monthly fee of $2.25 per user. 05‐22‐01 1,411 2,125 2,800 1,949 3,100 Terminal ‐ Plae County Service charges to access the Plae County Sheriﬀ's database. 05‐22‐02 2,095 2,165 2,300 2,251 2,600 Uniforms Purchase of uniforms and uniform equipment for each oﬃcer. 05‐31‐00 2,784 5,563 7,000 3,000 7,000 Other Purchases Training and use of AED devices within the Department. 05‐99‐00 13 198 500 ‐ 500 Total Oﬃce Expenses $ 17,756 $ 17,108 $ 26,150 $16,129 $26,750 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s 53 Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Vehicle Repair & Maintenance Maintenance and repair of police vehicles. 06‐21‐00 17,375 10,711 17,000 12,896 18,000 Equipment Repair & Maintenance Maintenance and repair of police equipment/ Radio Contract 06‐21‐01 2,064 2,005 2,500 2,228 3,000 Vehicle Gas & Oil Fuel for Police Department vehicles. 06‐22‐00 24,951 22,529 45,000 26,834 45,000 Crimestar Maintenance Maintenance on the City's Crimestar service and TIPS Hotline Fee. 06‐32‐02 1,500 1,500 1,500 1,500 1,500 Oﬃce Equipment Maintenance Service contract/maintenance for Police Department copier. 06‐34‐00 1,779 515 800 384 800 Total Maintenance $ 47,668 $ 37,260 $ 66,800 $43,841 $68,300 Hiring Expenses Screening tests completed before hiring new police oﬃcers as well as adversing costs to recruit new police oﬃcers for vacant posions. 07‐56‐00 130 5,528 3,500 1,156 3,500 Crime Commission The City's annual contribuon to the Crime Commission. 07‐57‐00 500 500 500 500 500 Lab Work The cost of sending evidence out for laboratory analysis and crime scene processing. 07‐81‐00 ‐ ‐ 2,000 ‐ 2,000 Contractual Service Agreement Payments for invesgave informaon services rendered, Leads on Line, Medical Advisor/AED, and Accurint Informaon Services. 07‐90‐00 460 362 5,240 361 2,000 Other City Services Any other services performed by the Police Department not already covered. This includes the boarding of animals not covered by FOPAS agreement, including euthanasia. 07‐99‐00 ‐ ‐ 700 236 700 Total City Services $ 1,090 $ 6,389 $ 11,940 $2,253 $8,700 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 210 6 350 ‐ 350 Harvesters‐Deer Donaon This line item is used for Harvester donaons for deer management. 09‐21‐04 555 810 1,500 180 1,500 Total Other Expenses $ 765 $ 816 $ 1,850 $180 $1,850 Total General Fund (10) Police Expenses $1,132,535 $1,119,196 $1,382,804 $1,282,474 $1,482,563 General Fund (10) Police (505) M a i n t e n a n c e Ci t y S e r v i c e s Ot h e r E x p . 54 MUNICIPAL COURT The Municipal Court is a division of the 6th Judicial Circuit of the State of Missouri. The court employs an elected part‐me Judge, an Administrave Court Clerk, and a Par t‐Time Administrave Court Clerk. The Municipal Court’s primary dues include the hearing of ordinance violaon cases, the supervision of fee collecon, and the handling of warrants. The cases heard in Municipal Court are those as set forth in the Revised Statutes of Missouri. As a division of the court system, the rules the court follows are those set forth by the Supreme Court of Missouri and by statute and ordinance. Stasc s from 2016 –2020 associated with this department are located on page 129. Category Personnel Insurance Oﬃce Expenses/ Other Maintenance City Services Budget Expenses 129,126 14,046 5,420 3,750 15,150 Year Expenses 2017 Actual 139,437 2018 Actual 146,193 2019 Budget 161,591 2019 Unaudited 154,117 167,492 2020 Budget 55 General Fund (10) Court (510) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries Salaries of the Court Clerk and Part‐Time Court Clerk. 01‐01‐00 54,396 60,178 66,703 67,056 69,991 Overme Any addional salary payment o ver the base rate of pay for department employees. 01‐03‐00 ‐ 22 250 25 ‐ Judge Judge's annual salary. 01‐11‐00 18,216 17,955 18,000 18,000 18,000 FICA & Medicare The City's share of FICA & Medicare cost for its employees. 01‐21‐00 5,512 6,275 6,400 6,867 7,126 Rerement The City's LAGERS contribuon f or 2018 is 8.2% of general employee salaries. 01‐22‐00 3,074 3,415 3,849 4,714 5,219 Judge Allowance Judge's allowance ($45/month). 01‐32‐00 540 540 540 540 540 Membership Fees & Dues The fees associated with membership to organizaons for the Judge, aorneys, and Court employees. 01‐41‐00 270 302 300 500 550 Professional Development Cost of educaonal seminars and conferences aended by Court employees. 01‐41‐02 3,957 4,624 5,500 2,950 5,500 Prosecutor Prosecutor's annual salary. 01‐51‐00 13,750 16,250 15,000 15,000 15,000 Public Defender Public Defender's annual salary. 01‐51‐02 7,200 6,600 7,200 7,200 7,200 Total Personnel $106,916 $ 116,161 $ 123,742 $122,851 $129,126 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 7,278 8,018 9,655 9,595 10,532 Workers Compensaon The workers compensaon premium that covers all Municipal Court employees. 02‐03‐00 3,218 2,959 3,374 3,347 3,514 Total Insurance $10,495 $ 10,977 $ 13,029 $12,942 $14,046 Mobile Phones Cellular phone spe nd for Court Clerk ($10/month). 03‐05‐00 110 120 120 120 120 Total Ulies $ 110 $ 120 $ 120 $120 $120 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 324 575 1,000 229 1,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 281 337 400 266 400 Prinng Expenses for prinng work not performed by City personnel. Includes business cards, forms, noces, leerhead, and books. 05‐04‐00 3,356 983 3,000 2,068 3,000 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance. 05‐05‐00 322 363 400 411 400 Processing Fees Fees associated with processing credit cards. 05‐06‐00 ‐ ‐ 1,000 ‐ ‐ Total Oﬃce Expenses $ 4,284 $ 2,258 $ 5,800 $2,974 $4,800 REJIS System The fees incurred to check for warrants on defendants. 06‐32‐00 257 ‐ ‐ ‐ ‐ Soware Support Agreement Maintenance agreement with Tyler Technologies for the Incode court module. 06‐33‐00 2,511 2,883 3,000 3,014 3,500 Oﬃce Equipment Maintenance Maintenance costs for Municipal Court copier. 06‐34‐00 198 871 250 202 250 Total Maintenance $ 2,966 $ 3,754 $ 3,250 $3,216 $3,750 Boarding of Prisoners The cost to board prisoners at the Plae County prison facilies. 07‐80‐00 5,742 4,665 7,000 3,632 7,000 Bailiﬀ The cost to have a police oﬃcer stand as bailiﬀ for court. 07‐82‐00 8,622 7,409 7,500 7,775 7,500 Translator Translaon services for non‐English speaking defenda nts. 07‐82‐01 ‐ 449 650 607 650 Total City Services $ 14,364 $12,523 $ 15,150 $12,014 $15,150 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 302 401 500 ‐ 500 Total Other Expenses $ 302 $ 401 $ 500 $ ‐ $ 500 Total General Fund (10) Court Expenses $139,437 $146,193 $161,591 $154,117 $167,492 Pe r s o n n e l Ins u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e Cit y Se r v i c e s Ot h e r Ex p . 56 PUBLIC WORKS The Public Works Department includes two divisions: Operaons (Parks and Streets) and Sewer. The administraon side of the Public Works department consists of one director, one part‐me construcon ins pector, one part‐me department assistant, and one seasonal engineering intern. Public Works, with support from a contract city engineer and contracted engineering ﬁrms, manages the City's major project design and implementaon needs. The scope of work includes development plan review, capital project planning, project design, and construcon administraon. The Public Works department supervises various sewer plant improvements, street improvements, and park improvements. 2020 GOALS 1. Support the administraon funcons of the streets, parks, and sewer division operaons staﬀ. This will be done through the measurement of issuing contracts and invoice payments in a mely manner. This goal contributes to the Crical Success Factors: Basic Services and Finances. 2. Manage the division budgets and project expectaons for all public works projects. This will be measured by compleng the annual CIP at or below the budgeted costs. This goal contributes to the Crical Success Factors: Infrastructure and Finance. NOTABLE 2019 PERFORMANCE STATISTICS In 2019, there was a 24% increase in the number of vehicles at City’s community cleanup days. The City holds several cleanup events each year that include: Spring Cleanup, Spring Yard Waste Drop‐ oﬀ, Fall Cleanup, Fall Curbside Pickup, Fall Yard Waste Drop‐oﬀ, Electronics Recycling and Paper Shredding. Stascs from 2016 –2020 associated with this department are located on page 130. 57 PUBLIC WORKS Category Personnel Insurance Maintenance Professional Fees Other Budget Expenses 242,232 29,660 3,500 40,000 2,550 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 229,501 221,013 246,742 266,100 317,942 58 General Fund (10) Public Works (515) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries Includes salaries for Public Works employees. A poron is covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 150,077 146,130 154,159 159,872 205,489 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 10,840 10,993 11,755 11,673 15,720 Rerement The City's LAGERS contribuon f or 2018 is 8.2% of general employee salaries. 01‐22‐00 7,217 9,022 9,718 10,342 12,723 Public Works Director Auto Allowance Public Works Director auto allowance ($250/month). 01‐33‐00 3,000 3,000 3,000 3,000 3,000 Membership Fees & Dues The fees associated with membership to organizaons for the Public Works Director. 01‐41‐00 465 766 800 417 800 Professional Development Cost of educaonal seminars and conferences aended by Public Works employees. 01‐41‐02 4,323 3,273 4,000 4,279 4,500 Tuion Reimbursement Reimburseme nt of educaonal advancement of employees. 01‐43‐00 1,000 1,000 ‐ 95 ‐ Total Personnel $ 176,922 $ 174,185 $ 183,432 $189,677 $242,232 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 22,678 22,027 25,985 26,867 29,360 Workers Compensaon The workers compensaon premium that covers Public Works employees. 02‐03‐00 213 250 575 573 300 Unemployment This covers the cost of any unemployment insurance claims for the Public Works Department. 02‐04‐00 ‐ ‐ 1,000 ‐ ‐ Total Insurance $22,891 $22,277 $27,560 $27,440 $29,660 Mobile Phones Cellular spend for the Public W orks Director ($40/month) and cell phone expense for inspector. 03‐05‐00 506 821 650 521 650 Total Ulies $ 506 $821 $ 650 $521 $650 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 412 878 850 123 850 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 88 51 150 33 150 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 49 46 150 84 150 Uniforms Uniform allowance is provided for required apparel for the Public Works inspector. 05‐31‐00 269 233 250 ‐ 250 Total Oﬃce Expenses $ 818 $ 1,208 $ 1,400 $239 $1,400 Tornado Siren Contracted monthly maintenance on the City's tornado/public safety siren. Includes funding for the City's parcipaon in th e Missouri River ﬂood gauge partnership. 06‐36‐00 2,808 2,833 3,200 3,916 3,500 Total Maintenance $ 2,808 $ 2,833 $ 3,200 $ 3,916 $ 3,500 Engineer & Planning Fees For on‐call assistance to supplement staﬀ for special projects and periods of high volume for plan reviews, materials tesng, and inspecons. Oﬀset in part by development fees for public improvements. 08‐03‐00 24,801 19,444 30,000 43,901 40,000 Total Professional Fees $ 24,801 $ 19,444 $ 30,000 $ 43,901 $ 40,000 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 755 245 500 405 500 Total Other Expenses $ 755 $ 245 $ 500 $ 405 $ 500 Total General Fund (10) Public Works Expenses $229,501 $221,013 $246,742 $266,100 $317,942 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t . Pr o f e s s i o n a l Fe e s Ot h e r Ex p . 59 COMMUNITY DEVELOPMENT The Community Development Department provides current and long‐range planning, zoning, building safety and inspecon, code enforcement, 911 addressing, mapping. and similar development services. Community Development also provides ulity locang services, ﬂoodplain administraon, supports the City’s Planning and Zoning Commission, supports the Board of Zoning Adjustment, and supports the Board of Housing Appeals. The department includes four full‐me staﬀ which includes the Community Development Director, Building Oﬃcial, Building Inspector, and Management Analyst/Community Development Assistant; and two part‐me which includes the Code Enforcement Oﬃcer and Planning Intern. 2020 GOALS 1. Provide departmental services and resources to implement the development of Creekside (quadrants around I‐435 and MO‐Hwy 45 interchange), CBC Real Estate at APEX Plaza (intersecon of MO‐Hwy 45 and N Melody Ln) and Six At Park (intersecon of MO‐Hwy 9 and E 6th St). Over the past three years, preliminary and ﬁnal development plans for several residenal, commercial and industrial projects were approved throughout Parkville; the three projects menoned above are signiﬁcant developments that will require a large amount of staﬀ me and resources devoted to ensure their success — this includes, but is not limited to, plan review, inspecon, ulity locang and code enforcement services. This goal would contribute to Crical Success Factor: Economic Development. 2. Complete the 2020 Master Plan Update project. On July 7, 2009 the Board of Aldermen adopted the Parkville Master Plan which serves as the oﬃcial public policy plan and guide for the physical development and redevelopment of the community. In 2019 the City completed a Request for Qualiﬁcaons (RFQ) process and selected a consultant team from Conﬂuence to lead the project. Our goal is to hold several meengs, workshops and public open houses throughout 2020 and for the Board of Aldermen to adopt an update to the plan by the end of the year. This goal would contribute to Crical Success Factor: Infrastructure NOTABLE 2019 PERFORMANCE STATISTICS In 2019 the Community Development Department exceeded its $300,000 projecon for permit fee revenue by collecng $555,137 in permit fees (a 23% increase from 2018). The department also established records for the number of commercial & industrial permits processed (30), total number of permits processed (260), commercial valuaon added to the community ($41.7 million) and total valuaon added to the community ($69.3 million). Stascs from 2016 –2020 associated with this department are located on pages 130 and 131. 60 COMMUNITY DEVELOPMENT Category Personnel Insurance Oﬃce Expenses City Services Professional Fees Other Budget Expenses 281,663 24,608 4,000 5,000 8,700 3,900 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 279,946 282,135 307,720 291,311 327,872 61 General Fund (10) Community Development (518) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries The total salaries for Community Development employees. 01‐01‐00 207,084 206,075 224,505 211,438 225,554 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 15,597 15,491 17,175 16,223 17,255 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 13,533 14,620 16,521 16,417 23,765 Community Development Director Auto Allowance Community Development Director auto allowance ($200/month). 01‐31‐00 2,400 2,435 2,400 2,400 2,400 Membership Fees and Dues The fees associated with membership to organizaons for Community Development employees. 01‐41‐00 500 360 1,300 435 1,200 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 ‐ 840 ‐ ‐ ‐ Total Personnel $ 250,955 $ 247,284 $ 271,101 $ 249,076 $ 281,663 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 13,263 14,473 17,144 16,910 23,331 Workers Compensaon The workers compensaon premium that covers all Community Development employees. 02‐03‐00 261 316 575 740 777 Unemployment This covers the cost of any unemployment insurance claims for the Community Development Department. 02‐04‐00 ‐ ‐ 500 ‐ 500 Total Insurance $ 13,524 $ 14,789 $ 18,219 $ 17,650 $ 24,608 Mobile Phones & Pagers The cost of cellular phones and coverage for Community Development employees. 03‐05‐00 1,452 1,837 1,650 458 1,600 Total Ulies $ 1,452 $ 1,837 $ 1,650 $ 458 $ 1,600 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils & folders, meeng supplies, computer accessories, ploer ink and, general consumables. 05‐01‐00 1,291 1,134 1,000 909 1,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 1,187 1,057 2,000 1,139 2,000 Prinng Expenses for prinng wor k not performed on City equipment. Examples include items such as business cards, inspecon forms, violaon noce cards, etc. 05‐04‐00 126 57 250 84 200 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance, such as code books and other printed manuals. 05‐05‐00 869 ‐ ‐ 434 ‐ Small Oﬃce Equipment Small equipment such as desktop printers, hole punches, calculators, etc. 05‐20‐00 ‐ 27 ‐ ‐ ‐ Equipment and Hand Tools Equipment necessary to carry out department dues including, electrical testers, ﬂash lights, canned smoke, and other necessary tools. 05‐21‐00 278 246 250 77 250 Uniforms An allowance is provided for required apparel including uniforms, boots, gloves, etc. on an "as needed" basis. 05‐31‐00 ‐ 553 250 491 550 Total Oﬃce Expenses $ 3,751 $ 3,074 $ 3,750 $ 3,135 $ 4,000 Vehicle Repair & Maintenance All maintenance and repair work for Community Development Department vehicles. 06‐21‐00 94 97 500 42 1,000 Vehicle Gas & Oil Fuel for Community Development Department vehicles. 06‐22‐00 1,113 958 1,000 1,107 1,000 Total Maintenance $ 1,207 $ 1,055 $ 1,500 $ 1,149 $ 2,000 Professional Development This includes the costs for educaonal seminars and conferences aended by employees, such as registraon, travel, lodging, and per diem. 01‐41‐02 11,791 7,463 9,200 2,117 11,489 Overme Any addional salary payme nt over the base rate of pay for department employees. 01‐03‐00 ‐ ‐ ‐ 46 ‐ Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t . 62 Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Public Noces The cost to adverse and post public noces, including newspaper publicaons, signage, etc. and for recording. Cerﬁed mail included in Postage above. 07‐02‐01 2,233 775 1,500 4,630 2,000 Code Enforcement Costs associated with code enforcement services, including condemnaon, demolion, mowing, trash removal, liens and other enforcement expenses. 07‐04‐00 ‐ ‐ 3,000 13,084 3,000 Total City Services $ 2,233 $ 775 $ 4,500 $ 17,714 $ 5,000 Engineer & Planning Fees The fees for consultant engineering, planning, surveying, interns or similar specialty work or reviews performed for the Community Development Department. 08‐03‐00 6,383 9,355 5,000 1,670 6,000 NPDES II/Arcview The cost to purchase data, aerials, and maintain the City's GIS mapping system. 08‐03‐02 250 3,669 1,700 400 2,700 Total Professional Fees $ 6,633 $ 13,024 $ 6,700 $ 2,070 $ 8,700 Planning Commission meeng food/supplies Food and miscellaneous supplies associated with Planning Commission meengs. 09‐20‐00 149 ‐ 150 56 150 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 42 297 150 3 150 Total Other Expenses $ 191 $ 297 $ 300 $ 59 $ 300 Total General Fund (10) Community Development Expenses $ 279,946 $ 282,135 $ 307,720 $ 291,311 $ 327,872 General Fund (10) Community Development (518) Cit y S e r v i c e s Pr o f . F e e s Ot h e r Ex p . 63 OPERATIONS DIVISION: STREETS The Streets Operaon Division of the Public Works Department consists of one operaons director, three skilled laborers, and two laborers. The Division is responsible for maintaining approximately 100 lane miles of pavement, rights‐of‐way, sidewalks, and storm drains. During the summer months, staﬀ patch potholes, seal pavement cracks, repair storm sewers, mow 18 miles of right‐of‐way/highway medians, and assist with the annual street maintenance program. During the winter months, a total of eleven Public Works employees work together to plow snow and treat the roadways with salt and sand to provide clear and safe travel routes on the City's street network. Projects completed in 2019 include: updates to the street rangs on all City streets; replacement of over 1,800 feet of concrete curb and guer; and replacement of 14,000 square yards of asphalt. GOALS 1. Maintain the integrity of the City’s streets, sidewalks, and rights‐of‐way. This will be measured by the increase of the average annual street rang. This would contribute to the Crical Success Factor: Infrastructure. 2. Provide exceponal customer service related to street and snow operaons. This will be measured by the reducon of customer complaints received. This goal would contribute to the Crical Success Factor: Basic Services. NOTABLE 2019 PERFORMANCE STATISTICS The percent of street rangs below the sasfactory level decrease d from 20.4% of streets to 15.9% of streets. This ulmately increases the average rang of our streets. Stascs from 2016 –2020 associated with this department are located on page 130. 64 OPERATIONS DIVISION: STREETS Category Personnel Insurance Ulies City Services Other Budget Expenses 340,218 69,581 16,800 26,835 11,250 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 387,692 385,122 446,893 396,517 464,684 65 General Fund (10) Streets (520) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries The total salaries for Streets Division employees. 01‐01‐00 247,846 244,088 276,847 235,375 268,597 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 6,318 11,733 15,000 15,958 17,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 18,198 18,494 20,988 18,311 21,848 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 18,486 20,054 23,395 21,287 32,272 Professional Development Cost for educaonal semina rs and conferences aended by Streets employees. 01‐41‐02 ‐ 224 500 15 500 Total Personnel $290,849 $294,593 $336,730 $290,946 $340,218 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 40,495 32,725 38,572 41,039 46,470 Workers Compensaon The workers compensaon premium that covers all Streets Divisions employees. 02‐03‐00 18,715 16,374 19,395 20,582 21,611 Unemployment This covers the cost of any unemployment insurance claims for the Streets Division. 02‐04‐00 ‐ ‐ 1,500 ‐ 1,500 Total Insurance $ 59,210 $ 49,099 $ 59,467 $ 61,621 $ 69,581 Telephone & Voicemail The charges for local and long distance telephone service and internet for the Street Barn. 03‐01‐00 1,348 1,751 1,600 2,200 1,600 Electricity Electric ulity charges for the Street Barn. 03‐02‐00 3,303 3,748 4,200 2,801 4,200 Gas Gas ulity charges for the Street Barn. 03‐02‐01 1,152 1,09 5 1,500 1,585 2,000 Water Water loads and drinking water for the Street Barn. 03‐04‐00 4,657 4,888 4,800 4,450 5,000 Mobile Phones The cost of cellular phones and coverage for street division employees. 03‐05‐00 2,084 2,544 2,800 612 2,800 Trash Hauling The hauling charges for the trash at the Street Barn and trash cans on Main Street ($660/year for Streets dumpster, free for Downtown trash). 03‐09‐00 335 160 1,200 300 1,200 Total Ulies $ 12,879 $ 14,186 $ 16,100 $ 11,948 $ 16,800 Oﬃce Supplies, Computer Accessories & Consumable Items This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 742 632 1,000 118 1,000 Small Oﬃce Equipment Items such as printers, telephones, etc. 05‐20‐00 45 ‐ 500 ‐ 500 Shop Supplies & Materials Miscellaneous small equipment purchases such as hedge trimmers, saws, brooms, etc. 05‐21‐00 6,494 6,133 6,000 4,437 6,500 Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 2,401 2,735 3,000 2,048 3,000 Total Oﬃce Expenses $ 9,681 $ 9,500 $ 10,500 $ 6,604 $ 11,000 Clean up and Recycling Expenses All expenses pertaining to the semiannual cleanup events held during the spring and fall for residents, including the spring recycling extravaganza. 07‐43‐00 13,312 16,315 15,000 17,214 17,000 Household Hazardous Waste All expenses pertaining to the MARC Household Hazardous Waste Collecon Program and local event. The MARC HHW program allows residents to safely dispose of such waste at no charge. Previously in Administraon Division. 07‐43‐02 ‐ 194 7,246 7,246 7,935 Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes around the City. 07‐51‐00 1,433 949 1,500 920 1,800 Animal Control Supplies for animal control. 07‐55‐00 ‐ 147 100 ‐ 100 Total City Services $ 14,745 $ 17,604 $ 23,846 $ 25,380 $ 26,835 Building Maintenance & Repair Maintenance and repair charges for the Streets Building 06‐01‐00 159 ‐ ‐ ‐ ‐ Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 169 141 250 19 250 Total Other Expenses $ 328 $ 141 $ 250 $ 19 $ 250 Total General Fund (10) Streets Expenses $ 387,692 $ 385,122 $ 446,893 $ 396,517 $ 464,684 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s Cit y S e r v i c e s Ot h e r Ex p . 66 OPERATIONS DIVISION: PARKS The Parks Operaon Division of the Public Works Department consists of one superintendent, two full‐me laborers, and four seasonal laborers. The Division is responsible for park and trail maintenance. This includes trimming trees, collecng trash, mowing, weed eang, and cleaning restrooms. During the summer months, staﬀ work together to maintain over 200 acres of City‐owned parks. Projects completed in 2019 include: compleon of the Parks Storage Building; construcon of the low water crossing at the entrance to English Landing Park; and restoraon of the riverfront park following ﬂooding. In 2019, the public approved a Parks Sales Tax that will generate approximately $500,000 per year for Parks Capital Improvement Projects. GOALS 1. Maintain the quality and beauty of the City’s park and trail system. This will be measured by the amount of money put into tree planngs and removals, trail maintenance, as well as acreage mowed. This goal contributes to the Crical Success Factors: Parks and Basic Services. 2. Provide quality recreaonal and event space for special events within the City’s parks. This will be measured by the increase of number of events held in the park, as well as connued use of shelters and ball ﬁelds. This goal would contribute to the Crical Success Factor: Parks. Stascs from 2016 –2020 associated with this department are located on page 130. 67 OPERATIONS DIVISION: PARKS Category Personnel Insurance Ulies Oﬃce Expense Maintenance City Services Other Budget Expenses 213,752 39,843 32,300 28,775 47,500 45,200 1,000 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 334,099 327,323 380,221 337,557 408,370 68 General Fund (10) Parks (525) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries The total salaries for Parks employees. 01‐01‐00 108,191 113,408 120,386 121,535 125,008 Overme Any addional salary payme nt over the base rate of pay for department employees. 01‐03‐00 4,150 6,512 4,500 10,975 9,000 Seasonal Landscape Maintenance Workers Four part‐me seasonal employees are hired to maintain parks during the summer. Increased from 3 to 4 in 2016. 01‐05‐00 44,239 47,193 57,750 43,708 50,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 11,562 12,301 13,972 13,208 14,087 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 8,388 9,940 10,615 11,723 15,158 Membership Fees and Dues The fees associated with membership to organizaons for Parks employees. 01‐41‐00 ‐ ‐ 100 ‐ ‐ Professional Development This includes the costs for educaonal seminars and conferences aended by Parks employees. 01‐41‐02 ‐ ‐ 500 17 500 Total Personnel $176,529 $ 189,356 $207,823 $ 201,164 $ 213,752 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 15,916 13,912 17,563 27,850 29,259 Workers Compensaon The workers compensaon premium that covers all Parks employees. 02‐03‐00 7,178 6,297 7,460 9,128 9,584 Unemployment This covers the cost of any unemployment insurance claims for the Parks Division. 02‐04‐00 330 ‐ 1,000 ‐ 1,000 Total Insurance $ 23,424 $ 20,210 $ 26,023 $ 36,977 $ 39,843 Telephone & Voicemail The charges for local and long distance telephone service for the Parks oﬃce. 03‐01‐00 1,615 2,698 2,000 3,398 2,500 Electricity Electric ulity charges for the Parks oﬃce. 03‐02‐0 0 19,549 16,273 20,000 19,096 22,000 Gas Gas ulity charges for the Par ks oﬃce. 03‐03‐00 622 ‐ ‐ ‐ ‐ Water Water ulity charges and drinking water for the Parks oﬃce. 03‐04‐00 5,336 5,898 6,000 3,184 6,000 Mobile Phones The cost of cellular phones and coverage for Parks employees. 03‐05‐00 682 842 800 492 800 Trash Hauling Trash hauling for the City parks. 03‐09‐00 165 725 500 160 1,000 Total Ulies $ 27,969 $ 26,436 $ 29,300 $ 26,329 $ 32,300 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 71 657 500 308 500 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 2 3 75 3 75 Prinng Expenses for prinng work not performed by City personnel. It would include items such as business cards, forms, noces, leerhead, and books. 05‐04‐00 336 675 400 264 400 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance. 05‐05‐00 ‐ ‐ 50 ‐ 50 Small Oﬃce Equipment Items such as printers, fax machines, etc. Funding in 2017 includes the purchase of a new printer for the Parks oﬃce. 05‐20‐00 ‐ ‐ 400 ‐ 250 Equipment & Hand Tools Any equipment or hand tools needed to carry out the work of the Parks Division. 05‐21‐00 5,718 6,994 6,500 5,680 6,500 Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 1,719 1,168 2,000 156 2,000 Restroom Supplies Toiletries for the public restrooms in English Landing Park and Plae Landing Park. Funding in 2017 includes purchase of restroom supplies to operate the new ELP restroom year round following compleon of Restroom Improvements Phase II. 05‐41‐01 2,100 2,573 3,000 473 3,000 Trash Bags Trash and dog waste bags for the receptacles in City parks. 05‐41‐02 4,951 4,037 4,700 435 4,700 Park Enhancements Amenity improvements for City parks. 05‐41‐03 20,237 (1,743) 7,000 5,287 7,000 Grass Seed & Ferlizer Grass se ed and ferlizer for the City pa rks. 05‐42‐00 3,698 1,856 3,800 463 3,800 Other Purchases Unbudgeted purchase of supplies. 05‐99‐00 257 357 500 176 500 Total Oﬃce Expenses $ 39,088 $ 16,577 $ 28,925 $ 13,245 $ 28,775 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s 69 Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Building Maintenance & Repair Maintenance and repair of Parks oﬃce building and other park structures. 06‐01‐00 8,219 5,705 6,000 4,354 6,000 Restrooms Maintenance of the permanent public restrooms in English Landing Park and Plae Landing Park 06‐03‐00 805 1,808 3,000 1,097 4,500 Stage Maintenance Maintenance for the Maxine McKeon Stage in English Landing Park. 06‐05‐01 14 ‐ 150 65 300 Ball Field Maintenance Includes maintenance ball ﬁelds, volleyball courts, and related amenies. 06‐05‐02 2,403 3,528 4,000 2,357 4,000 Trail Maintenance Maintenance of park trails. Includes crack‐seal and seal coat of trail along 45 Hwy from 9 Hwy to Klamm Road ($2,500) 06‐05‐03 2,442 903 3,600 31 6,500 Playground Equipment & Repair Maintenance for the playground at English Landing Park. 06‐12‐00 2,737 12,826 3,000 978 3,000 Spirit Fountain Maintenance for the Gresham Spirit fountain by the Train Depot. Includes preventave maintenance for fountain pump. 06‐13‐00 1,750 567 2,500 1,277 2,500 Vehicle Repair & Maintenance Maintenance for the Parks Division vehicles. 06‐21‐00 2,941 3,497 5,000 5,831 5,000 Equipment Repair & Maintenance Repair and maintenance of Parks Division equipment. This does not include lawn mowers. 06‐21‐01 3,103 2,798 3,500 7,930 3,500 Tractor Mowing Equipment Maintenance and repair of Parks Division lawn mowers and tractors. 06‐21‐02 4,250 2,602 5,000 3,555 5,000 Vehicle Gas & Oil Fuel for Parks Division vehicles. 06‐22‐00 3,697 3,578 4,000 2,450 4,000 Equipment Gas & Oil Fuel and oil for park mowing equipment. 06‐22‐01 3,204 2,386 3,200 3,012 3,200 Total Maintenance $ 35,566 $ 40,198 $ 42,950 $ 32,938 $ 47,500 Rental of Portable Toilets Rental of portable toilets in convenient locaons throughout English Landing Park. Funding in 2016 includes the rental of portable restrooms during the construcon of the ELP restroom. 07‐20‐00 6,516 5,518 6,000 5,613 6,000 Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes in City parks. Funding in 2017 includes the maintenance of the PLP wetland and nave vegetaon area. 07‐51‐00 7,566 7,395 10,000 5,155 10,000 Landscaping To purchase mulch, perennials, top soil, etc. for all Parks. 07‐51‐01 732 ‐ 4,000 194 4,000 Tree Trimming & Removal The trimming and removal of any unsafe and/or unhealthy trees in City parks. Helps to maintain Tree City USA status. Funding includes the local match associated with the MDC TRIM grant. 07‐52‐00 8,600 16,425 18,000 13,452 18,000 Tree Planng The cost of planng new trees in City parks. Funding includes the local match associated with the MDC TRIM grant. 07‐53‐00 6,967 5,073 5,000 2,398 6,000 Rental Equipment Rental costs for equipment needed but not owned by the City, such as a li to accommodate in‐house tree pruning. 07‐60‐00 576 121 1,200 94 1,200 Total City Services $ 30,957 $ 34,532 $ 44,200 $ 26,904 $ 45,200 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 565 14 1,000 ‐ 1,000 Total Other Expenses $ 565 $ 14 $ 1,000 $ ‐ $ 1,000 Total General Fund (10) Parks Expenses $334,099 $327,323 $380,221 $ 337,557 $ 408,370 General Fund (10) Parks (525) M a i n t e n a n c e Cit y S e r v i c e s Ot h e r Ex p . 70 NATURE SANCTUARY The Parkville Nature Sanctuary is comprised of 115 acres of natural upland and boomland forest, wetlands, reconstructed prairie, and a small stream. This includes 46 acres of City‐owned property and 69 acres leased from the Missouri Department of Conservaon. The Parkville Nature Sanctuary is primarily three conguous tracts of land adjacent to Riss Lake, Park University, and Highway 9. In addion, the City maintains the smaller Sullivan Nature Sanctuary, which is north of Plae Landing Park on the west side of Main Street. The Parkville Nature Sanctuary staﬀ consists of one part‐me director and one part‐me assistant director. Their dues include protecng the nave ﬂora and fauna, enhancing the nave character of the lands, maintaining trails and other facilies for use by the public, organizing special events, and coordinang fundraising acvies. Program expenses are parally oﬀset by nature sanctuary donaons and program fees. 2020 GOALS 1. Ulize the PNS Nursery to improve habitat by installing those nave planngs that have reached suﬃcient size while connuing to add new material for future use. Crical Success Factor: Parks 2. Create and install the ﬁnal two interpreve panels for the sanctuary trails, bringing the total to six wayside exhibits. Crical S uccess Factor: Parks Picture: “Going Fishing” by Tim Verner 71 NATURE SANCTUARY Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 40,026 43,870 55,276 43,705 53,864 Category Personnel Oﬃce Expenses Maintenance Other Expenses Budget Expenses 38,809 7,105 7,350 600 72 General Fund (10) Nature Sanctuary (535) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries Includes salaries for Nature Sanctuary employees. 01‐01‐00 27,523 29,559 36,815 33,214 35,051 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 938 ‐ ‐ 627 1,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 2,173 2,254 2,816 2,589 2,758 Expense Allowance ‐ Other Reimbursement of incidental expenses. 01‐31‐00 ‐ ‐ ‐ ‐ ‐ Total Personnel $ 30,633 $ 31,813 $ 39,631 $ 36,431 $ 38,809 Electricity Electric ulity char ges for the Nature Sanctuary. 03‐02‐00 224 170 300 ‐ ‐ Total Ulies $ 224 $ 170 $ 300 $ ‐ $ ‐ Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staon ery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 24 136 125 111 125 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 143 30 70 73 80 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, thank you cards and books. 05‐04‐00 190 257 300 215 300 Equipment & Hand Tools Equipment and hand tools necessary to compleng work for the Nature Sanctuary. Includes purchase of ller in 2018 ($900) 05‐21‐00 515 1,754 1,400 1,460 1,400 Materials Hardware, mulch, signs, and other miscellaneous materials. 05‐41‐00 440 978 1,150 420 1,200 Volunteer Acknowledgement Costs associated with acknowledging volunteers and the hard work and hours dedicated to the Nature Sanctuary. 05‐43‐00 ‐ ‐ ‐ ‐ 500 Total Oﬃce Expenses $ 4,339 $ 6,421 $ 6,545 $ 4,717 $ 7,105 Building Maintenance & Repair Maintenance and repair charges for the maintenance shed and Girl Scout shelter. Also includes portable restroom facilies. 06‐01‐00 1,251 957 1,500 580 800 Trail Maintenance Maintenance of trails in the Nature Sanctuary, including tree trimming and removal. Includes the repair of three culver crossing ($3,000). 06‐05‐03 2,432 3,204 5,000 1,016 5,000 Vehicle Repair and Maintenance All maintenance and repair work for Nature Sanctuary vehicles. Includes brakes, res , hydraulic problems, etc. 06‐21‐00 40 148 1,000 322 1,000 Equipment Repair & Maintenance All maintenance and repair work for Nature Sanctuary equipment. 06‐21‐01 323 331 200 106 200 Vehicle Gas and Oil Fuel for Nature Sanctuary vehicles. 06‐22‐00 250 390 300 290 350 Total Maintenance $ 4,296 $ 5,030 $ 8,000 $ 2,315 $ 7,350 Mosquito & Weed Control Materials for mosquito and weed abatement in the Nature Sanctuary. 07‐51‐00 203 81 300 25 100 Total City Services $ 203 $ 81 $ 300 $ 25 $ 100 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 332 356 500 218 500 Total Other Expenses $ 332 $356 $ 500 $ 218 $ 500 Total General Fund (10) Nature Sanctuary (535) $40,026 $43,870 $55,276 $43,705 $53,864 Program Expenses Costs associated with the Day Camps, Ghost Stories, and other events held in the Nature Sanctuary throughout the year. Oﬀset by program fees. 05‐42‐00 3,027 3,266 3,500 2,439 3,500 Pe r s o n n e l Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e Cit y Se r v i c e s Ot h e r Ex p . 73 PUBLIC INFORMATION DIVISION The Public Information Division is responsible for community outreach via media sources. This includes live streaming and backup of public meetings, website management, and production of the City newsletter. The Public Information budget and services are overseen by the City Clerk. Public meeting broadcast production and backup is contracted out to a third‐party vendor. City staff produces content for the City newsletter which is produced and mailed by a third‐party vendor. Personnel expenses in the graph on the next page represent the budgeted services contract with Curious Eye Productions. The budget increase in 2020 accounted for the implementaon of a fourth color‐printed newsleer and enhanced communicaons. 2020 GOALS 1. Connue to improve communicaons with residents and keep them updated on what is going on with the City and how they might be aﬀected. The number of newsleers will be increased to four and each will be printed in all color. This goal would contribute to Crical Success Factor: Basic Services. 2. Coordinate and implement upgrades to the audio and video system in the court room by July 1st. This will be done by working with Curious Eye Producons. This goal would contribute to Crical Success Factor: Basic Services. Stascs from 2016 –2020 associated with this department are located on page 129. 74 PUBLIC INFORMATION DIVISION Category Personnel Oﬃce Expenditures Maintenance Budget Expenses 12,950 300 7,960 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 15,100 15,370 21,010 18,015 21,210 75 General Fund (10) Public Informaon (540) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Technical Consultant Contract with Curious Eye to manage ﬁlming and live streaming of Board of Aldermen and Planning Commission meengs ($850/month). 01‐52‐00 11,050 9,350 10,200 9,350 10,200 Producon Assistant Cost for contract producon assistants to ﬁlm meengs ($50/meeng). Includes sm all buﬀer for addional meeng recording as needed. 01‐53‐00 2,450 3,400 2,550 2,100 2,750 Total Personnel $ 13,500 $ 12,750 $ 12,750 $ 11,450 $ 12,950 Oﬃce Equipment The purchase of supplies for meeng recordings, such as DVDs. 04‐21‐00 23 (79) 100 30 100 Total Capital Expenses $ 23 $ (79) $ 100 $ 30 $ 100 Computer Equipment, Access & Programming The purchase of computer accessories, meeng recording accessories, and live stream accessories. 05‐03‐00 217 1,058 200 ‐ 200 Total Oﬃce Expenses $ 217 $ 1,058 $ 200 $ ‐ $ 200 Newsleer/Website Costs associated with the four mes per year resident newsleer. Contracted with the Plae County Cizen for newsleer services in fall 2015. 09‐05‐00 1,200 1,640 4,300 3,280 4,300 Website Maintenance Maintenance and upkeep charges for the City's website (www.parkvillemo.gov). Previously in Administraon Department. 09‐05‐01 99 ‐ ‐ ‐ ‐ Computer Maintenance Annual subscripon fees for live streaming ($500/year) and Vimeo video archive service ($60/year). 06‐31‐00 60 ‐ 560 60 560 Publicaons Costs associated wit h prinng city publicaons. 05‐05‐00 ‐ ‐ 3,100 3,195 3,100 Total Maintenance $ 1,359 $ 1,640 $ 7,960 $ 6,534 $ 7,960 Total General Fund (10) Public Informaon (540) $ 15,100 $ 15,370 $ 21,010 $ 18,015 $ 21,210 Co n t r a c t s Ca p i t a l Ex p . Oﬃ c e Ex p . M a i n t e n a n c e 76 INFORMATION TECHNOLOGY DIVISION The Information Technology (IT) Division is responsible for providing secure, reliable, and responsive technology and business solutions that facilitate and enhance the City’s effectiveness in serving the citizens of Parkville. This includes hardware support, software troubleshooting, and other routine technical assistance. Information technology services are currently provided by a third‐party vendor and overseen by the City Clerk. Personnel expenses in the graph on the next page represent the budgeted IT Services contract. Annual maintenance costs of City software and security programs are included in the IT budget. The budget increase in 2017 accounted for a citywide upgrade to Office 2016 and an update to the antivirus software. The budget increase in 2020 accounted for the implementaon of CivicClerk for board/commission agendas, minutes and videos; phone system switch replacement; and server upgrades. 2020 GOAL 1. Upgrade six computers through the CIP by July 1st. Once the six computers are selected, the computers will be ordered and will replace the exisng machines. This goal would contribute to the Crical Success Factor: Basic Services. 77 INFORMATION TECHNOLOGY DIVISION Category Personnel IT Expenses Maintenance Budget Expenses 20,000 35,520 2,832 Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenses 51,707 49,205 48,128 40,189 58,352 78 General Fund (10) Informaon Technology (555) Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Informaon Technology Support Contract Informaon technology s upport annual contract with eNet, LLC. 01‐52‐00 19,231 18,645 20,000 16,304 20,000 Total Personnel $ 19,231 $ 18,645 $ 20,000 $ 16,304 $ 20,000 Equipment Purchase of any new IT related equipment such as com‐ puters (w/ soware), servers, printers, copiers, etc. Server for park cameras $2,000. 02‐01‐00 7,158 5,259 3,050 1,862 6,033 Soware Annual maintenance for Incode accounng program ($14,935), spam blocker ($1500/yr), online Municipal Code ($695/yr), InDesign ($240/yr), virus/malware ($1,665) and other miscellaneous computer soware. Includes e‐mail archive system ($1,950) and 1 Acrobat Pro license ($440). 02‐02‐00 22,389 21,649 20,952 18,371 28,193 Domain Registraons Cost of domain registraon s for parkvillemo.com & parkvillepolice.org ($24/year), parkvillemo.gov ($400/ year), mail.parkvillemo.gov ($450/year) and website hosng with InfoDeli, LLC ($35/month). Previously in Administraon Division. 02‐04‐00 805 820 1,294 820 1,294 Total IT Expenses $ 30,352 $ 27,728 $ 25,296 $ 21,053 $ 35,520 Maintenance & Repair Oﬀsite server backup and disaster recovery ($236/ month). 06‐01‐00 2,124 2,832 2,832 2,832 2,832 Total Maintenance $ 2,124 $ 2,832 $ 2,832 $ 2,832 $ 2,832 Total General Fund (10) Informaon Technology (555) $ 51,707 $ 49,205 $ 48,128 $ 40,189 $ 58,352 Pe r s o n n e l IT E x p e n s e s M a i n t . 79 CAPITAL OUTLAY Capital Outlay (General Fund) was created in 2015 to beer report and record General Fund capital outlay purchases. Prior General Fund capital outlay purchases were recorded individually within a division. This made it diﬃcult to view a consolidated picture of the year’s major capital expenses from the general fund. In 2020, major General Fund capital outlay expenses include budgeted expenses from Administraon, Police De partment, Public Works, Community Development, the Parks Division, and IT. The signiﬁcant increase in 2019 was due to the construcon and comple on of the Low Water Crossing bridge into English Landing Park. The increase of funds for 2020 was budgeted due to new available funds because the City is no longer responsible for the payment of the NID debt payments. 80 Category Admin. Police Public Works IT CD Streets PIO Budget Expenditures 122,900 93,010 102,041 6,000 158,000 85,000 25,500 CAPITAL OUTLAY Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Expenditures 225,908 348,244 327,102 707,568 592,451 81 General Fund (10) Capital Outlay (560) Type Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Safety Upgrade Phase 4 (11,400), Property Acquision old Water Plant (65,000), Internal painng of City Hall (25,000), 2nd Floor Saf ety Upgrade (7,000), Train Depot Updates (9,500), HVAC Balancing (5,000) 10‐560‐50‐10‐00 45,526 26,504 95,835 92,145 122,900 Total Administraon $ 45,526 $ 26,504 $ 95,835 $ 92,145 $ 122,900 AWD Police Sedan and equipment (40,494), Replace one In‐car video system (4,055) Replacement four Radios/Baeries (14,294), Polic e radio DVRS repeater (27,500), Wireless mobile radio mic extenders (6,677) 10‐560‐50‐50‐00 46,912 50,040 41,226 68,487 93,010 Total Police $ 46,912 $ 50,040 $ 41,226 $ 68,487 $ 93,010 There is no capital outlay budgeted for the Municipal Court in 2020. 10‐560‐51‐00‐00 ‐ ‐ ‐ ‐ ‐ Total Court $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Park University Parking Lot Lease Payment (22,041). Hawver Gulch Watershed Study (80,000) 10‐560‐51‐50‐00 69,275 44,091 22,041 22,041 102,041 Total Public Works $ 69,275 $ 44,091 $ 22,041 $ 22,041 $ 102,041 Master Plan Update (158,000) 10‐560‐51‐80‐00 14,838 10,850 ‐ ‐ 158,000 Total Community Development 14,838 $ 10,850 $ ‐ $ ‐ $ 158,000 Storm Sewer Evaluaon and Repair (35,000), River Road Ditch (30,000), 76th Street Bridge Engineering (20,000) 10‐560‐52‐00‐00 ‐ ‐ ‐ ‐ 85,000 Total Streets $ ‐ $ ‐ $ ‐ $ ‐ $ 85,000 There are no General Fund expenditures planned for the Parks Department CIP. For Parks 2020 projects, see Page 97 for the Parks Sales Tax Fund. 10‐560‐52‐50‐00 43,025 210,691 162,000 518,895 ‐ Total Parks $ 43,025 $ 210,691 $ 162,000 $ 518,895 $ ‐ Replace Court/Board Room Equipment‐Upgrade to HD (25,500) 10‐560‐54‐00‐00 ‐ ‐ ‐ ‐ 25,500 Total Public Informaon $ ‐ $ ‐ $ ‐ $ ‐ $ 25,500 2020: Computer Replacement Cycle ($6,000). 10‐560‐55‐50‐00 6,333 16,418 6,000 6,000 6,000 Total Informaon Technology $ 6,333 $ 16,418 $ 6,000 $ 6,000 $ 6,000 Total General Fund (10) Capital Outlay (560) $ 225,908 $ 358,594 $ 327,102 $ 707,568 $ 592,451 Ad m i n . Po l i c e Co u r t Pu b l i c W o r k s Co m m u n i t y De v e l o p m e n t St r e e t s Pa r k s Pu b l i c Inf o r m a o n IT 82 This page is le intenonally blank. 83 The Debt Service Funds are comprised of six funds that are used to account for the accumulaon of resources for the payment of principal, interest, and related costs on the debt. REVENUES – The City uses property taxes, special assessments, and sewer service charges to fund debt service payments. The City collects these revenues to make bond payments for the current year. EXPENSES – The expenses for the budget year include only the bond payments and fees that will be due and payable. Acve Debt Funds: General Debt Fund (22): 2006 Cerﬁcate of Parcipaon (COPS), whic h includes the new City Hall and voter‐approved projects from the 2004 ballot measure. It was refunded in late 2015 to reduce interest costs and General Fund impact. Sewer Debt Service Fund (30): State Revolving Loan (SRF) projects that are supported by sewer fees. Reres in 2025. The reducon in 2016 from 2015 was a result of an early rerement of a lease purchase loan for the sewer plant. Neighborhood Improvement Districts (21, 23, 24): Supported by assessments on beneﬁng properes. River Park Neighborhood Improvement District ﬁnanced infrastructure in The Naonal. Reres in 2020. Brush Creek Drainage Area Neighborhood Improvement District ﬁnanced sewer expansion at the intersecon of I‐435 and Route 45. Reres in 2034. Brink Meyer Road Neighborhood Improvement District ﬁnanced road improvements and a retaining wall on Brink‐ Myers Road. Reres in 2034. Road Capital Maintenance Loan which ﬁnanced the 2017 Street Maintenance program. Reres in 2022. DEBT SERVICE FUNDS 84 The General Obligaon (GO) Legal Debt Limit is 10% of the assessed value of the taxable tangible property. There is an addional 10% of the assessed value available for street and sewer expansions, or construcon of ulity plants. Total GO indebtedness may not exceed 20% of the assessed valuaon of taxable property. 2019 Assessed value is $246,822,610 which makes the 20% debt limit $49,364,522. By policy (Resoluon No. 09‐01‐14), the Board has limited itself to no more than 80% of the statutory limit. The City is currently at 27% of the total limit not to exceed and has plenty of capacity for future debt. DEBT SERVICE FUNDS 85 River Park NID Bonds (21) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget River Park Special Assessment Assessment levied on property owners in the River Park NID. 41001‐00 319,856 322,080 322,080 323,923 322,400 Interest Income Interest earned from general fund investments. 41701‐00 177 181 150 198 200 Total River Park NID Bonds (21) Revenues $ 320,033 $ 322,261 $ 322,230 $ 324,122 $ 322,600 Bond Principal Payment of bond principal. 10‐01‐00 285,000 295,000 305,000 305,000 315,000 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 33,275 24,575 20,150 15,194 5,119 Bond Fees Payment of bond fees. 10‐03‐00 424 424 424 265 424 Total River Park NID Bonds (21) Expenses $ 318,699 $ 319,999 $ 325,574 $ 320,459 $ 320,543 Re v e n u e s Ex p e n s e Cerﬁcates of Parcipaon (COPs) (22) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Property Taxes Property taxes collected for debt service. 41001‐00 373,761 389,585 416,409 416,051 437,450 Interest Income Interest earned from investments. 41701‐00 83 63 110 99 120 Transfer from General Fund This fund transfer covers the lease payment on City Hall. 42020‐00 ‐ ‐ 4,366 ‐ ‐ Total COPs (22) Revenues $ 373,844 $ 389,648 $ 420,885 $ 416,150 $ 437,570 2006/2015 COPS Bond Principal Payment of bond principal. 10‐01‐00 297,114 335,155 354,132 354,132 361,800 2006/2015 COPS Bond Interest Payment of bond interest. 10‐02‐00 72,468 65,386 57,666 57,666 49,650 2006/2015 COPS Bond Fees Payment of bond fees. 10‐03‐00 ‐ ‐ 1,100 ‐ 1,100 Total COPs (22) Expenses $ 369,581 $ 400,541 $ 412,899 $ 411,799 $ 412,550 Re v e n u e s Ex p e n s e s 86 Brush Creek NID Bonds (23) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Brush Creek Special Assessment Assessment levied on property owners in the Brush Creek NID. 41001‐00 251,303 251,036 251,036 251,036 251,036 Penales Fees collected by the County and remied to the City for assessments that are collected aer the deadline. 41002‐00 ‐ ‐ ‐ 140,423 ‐ Transfers Transfer from Emergency Reserve Fund (or other sources) to cover shoralls in assessment collecons. 41901‐00 46,486 140,696 135,402 ‐ 140,000 Interest Income Interest earned from debt service reserve fund investments. 41701‐00 5,768 8,185 6,600 16,060 7,500 Total Brush Creek NID Bonds (23) Revenues $ 303,558 $ 399,916 $ 393,038 $ 407,518 $ 398,536 Loss on Investments 09‐50‐00 2,557 2,924 ‐ 428 ‐ Professional Services Arbitrage analysis report 08‐02‐02 ‐ ‐ ‐ 2,000 ‐ Bond Principal Payment of bond principal. 10‐01‐00 210,000 215,000 220,000 220,000 230,000 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 183,938 177,563 171,038 171,038 164,288 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000 Total Brush Creek NID Bonds (23) Expenses $ 398,495 $ 397,486 $ 393,038 $ 395,465 $ 396,288 Re v e n u e s Ex p e n s e s Brink Meyer NID Bonds (24) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Brink Meyer Special Assessment Assessment levied on property owners in the Brink Meyer NID. 41001‐00 3,601 ‐ 1,791 1,791 1,791 Transfers Transfer from Emergency Reserve Fund (or other sources) to cover shoralls in assessment collecons. 41902‐00 282,674 285,340 282,742 283,048 ‐ Interest Income Interest earned from general fund investments. 41701‐00 4,213 5,973 4,750 11,719 5,500 Total Brink Meyer NID Bonds(24) Revenues $ 290,488 $ 291,313 $ 289,283 $ 296,557 $ 290,113 Loss on Investments Loss on Investments 09‐50‐00 1,869 2,138 ‐ 2,000 ‐ Bond Principal Payment of bond principal. 10‐01‐00 140,000 145,000 150,000 313 ‐ Bond Interest Payment of bond interest. 10‐02‐00 145,888 141,613 137,188 150,000 155,000 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 137,188 132,613 Brink Meyer NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 ‐ ‐ ‐ 2,000 2,000 Brink Meyer Maintenance Reserve Transfer of poron of assessments designated for maintenance on the improvements during the life of the bonds. 20‐02‐00 ‐ ‐ 95 ‐ ‐ Total Brink Meyer NID Bonds (24) Expenses $289,756 $ 290,750 $ 289,283 $ 291,500 $ 289,613 Transfers—GF Transfer from the General Fund—Sale of property 41901‐01 ‐ ‐ ‐ ‐ 282,822 Re v e n u e s Ex p e n s e s 87 Sewer Service Debt (30) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Sewer Fund Transfer to pay all Sewer Fund debt. 41903‐00 187,788 208,448 185,473 185,288 185,288 Total Sewer Service Debt (30) Revenues $ 187,788 $ 208,448 $ 185,473 $ 185,288 $ 185,288 SRF Principal Payment of bond principal. 12‐11‐00 150,000 155,000 160,000 160,000 160,000 SRF Interest Payment of bond interest. 12‐11‐01 23,889 20,432 16,000 16,267 16,000 SRF Administraon Fee Payment of bond fees. 12‐11‐02 13,900 5,834 5,862 5,811 5,900 Total Sewer Service Debt (30) Expenses $187,788 $ 181,267 $181,862 $ 182,078 $ 181,900 Re v e n u e s Ex p e n s e s 2017 Lease Purchase Agreement Road Capital Maintenance (96) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget 9 Highway CID Payments Payment by the Highway 9 Corridor Community Improvement District (1% sales tax) 41001‐00 ‐ ‐ ‐ 126,032 209,649 Transfers Transfer from Transportaon Fund to cover 2017 Road Capital Maintenance Project. 41901‐00 ‐ 215,465 215,375 ‐ 933,112 Interest Income Interest earned from general fund investments. 41701‐00 ‐ ‐ ‐ 215,375 213,140 Total Road Capital Maintenance (96) Revenues $ ‐ $ 215,465 $ 215,375 $ 341,407 $ 1,355,901 Bond Principal Payment of bond principal. 10‐01‐00 ‐ 194,100 197,500 302,900 1,329,800 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 ‐ 48,848 17,875 43,979 26,100 Total Road Capital Maintenance (96) Expenses $ ‐ $ 242,948 $ 215,375 $ 346,879 $ 1,355,900 Re v e n u e s Ex p e n s e s 88 SEWER FUND The Sewer Fund is an enterprise fund used to operate and maintain the City’s sewer service system. It is funded by the revenue collected from charges on customers using the service. REVENUES – Revenues include sewer service charges on ulity customers, including connecons fees and grinder pump fees. EXPENSES – Most of the expenses are for debt service, the operaon of the wastewater treatment plant, and maintenance of the sewer collecon system. The Sewer Operaons are handled by contract with Alliance Water Resources, and consists of one local plant manager and two full‐me employees. The Division is responsible for maintenance of the wastewater treatment plant, six pump staons, and sewer collecon system. Projects completed in 2019 include: purchase of a Sewer Truck and Equipment Trailer; 2019 CCTV and Cleaning program; and design of the Sanitary Sewer Repairs Program. A 10% sewer rate increase was approved for the fourth year to assist with emergency expenditures and set aside funding for future plant expansions. The impact to the average residenal household with the 5% rate increase in 2020 would be approximately $2.52 per month. 2020 GOALS 1. Maintain the integrity of the City’s sanitary sewer system. This will be measured by the decrease of emergency repair expenditures. This would contribute to the Crical Success Factor: Infrastructure. 2. Provide exceponal customer service related to sewer operaons. This will be measured by the reducon of customer complaints received. This goal would contribute to the Crical Success Factor: Basic Services. NOTABLE 2019 PERFORMACE STATISTICS The amount of money spent on maintenance of sewer lines, including emergency repairs, decreased from $40,471 in 2018 to $31,182 in 2019. 89 SEWER FUND Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 1,634,659 1,845,411 2,098,476 2,299,088 2,877,081 Expenses 1,195,167 1,156,098 1,384,379 1,027,864 1,860,101 Ending Balance 439,493 689,313 714,097 1,271,224 1,016,980 Category Personnel/ Insurance Ulies Oﬃce Exp. Maintenance City Services Prof. Fees Capital Outlay Transfers Other Budget Expenditure 30,627 47,900 9,250 44,450 105,600 330,212 826,700 461,862 3,500 90 Sewer Fund (30) Revenues Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 424,422 $439,493 $ 689,313 $ 689,313 $ 1,271,224 Sewer Charges Charges levied on all ulity customers for use of the City's sewer system. 41501‐00 1,147,360 1,320,195 1,334,993 1,447,413 1,516,737 Sewer Tap Fees Fees required to connect to the City's sewer system ($1,500/new home). 41502‐00 28,405 41,850 30,000 36,500 30,000 Sewer Impact Fees Fees required to compensate the City for the increased demand on the sewer system ($1,400/new home). 41502‐01 25,400 34,650 34,000 94,076 50,000 MOAW Bill Collecon Payment Money received from Missouri American Water for accepng water bills at City Hall. 41503‐00 434 444 550 442 ‐ Grinder Pump Administraon Fee A fee paid by the Riss Lake Home Owner's Associaon for collecng and reming monthly Riss Lake Subdivision grinder pump maintenance fees. 41504‐00 4,620 4,620 4,620 4,620 4,620 Revenues: Sewer $1,206,219 $1,401,759 $1,404,163 $1,583,051 $1,601,357 Interest Income Interest earned from sewer fund investments. 41701‐00 4,019 4,160 5,000 4,407 4,500 Revenues: Interest Income $ 4,019 $ 4,160 $ 5,000 $ 4,407 $ 4,500 Miscellaneous Includes reimbursements from Viking Football Club for water usage at Viking Field. 41804‐00 ‐ ‐ ‐ 22,317 ‐ Revenues: Misc $ ‐ $ ‐ $ ‐ $ 22,317 $ ‐ Sewer Fund (30) Revenues $1,210,237 $1,405,918 $1,409,163 $1,609,774 $1,605,857 Total Sources $1,634,659 $1,845,411 $1,963,899 $2,299,088 $2,877,081 Re v : S e w e r Re v : In t e r e s t Re v : M i s c 91 Sewer Fund (30) Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Salaries The total salaries for sewer billing dues. A poron of staﬀ salaries are covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 15,384 17,938 20,368 20,367 21,094 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 1,174 1,909 1,558 1,555 1,650 Professional Development Cost of educaonal seminar s and conferences aended by Sewer employees. 01‐41‐00 100 ‐ 500 358 500 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 1,261 425 2,505 ‐ 2,450 Tuion Reimbursement 01‐43‐00 480 ‐ ‐ ‐ ‐ Total Personnel $ 18,400 $ 20,272 $ 24,931 $ 22,280 $ 25,694 Property & Liability Premium payment for the City's property & liability coverage. 02‐01‐00 ‐ 1,313 1,400 ‐ 1,400 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 1,543 2,761 5,784 3,183 3,533 Workers Compensaon The workers compensaon premium that covers all sewer employees. 02‐03‐00 1,877 63 100 ‐ ‐ Unemployment This covers the cost of any unemployment insurance claims for the Sewer Department. 02‐04‐00 ‐ ‐ 500 ‐ ‐ Total Insurance $ 3,419 $ 4,137 $ 7,784 $ 3,183 $ 4,933 Telephone & Voicemail The charges for local and long distance telephone service for the sewer plant and li staon dialers. 03‐01‐00 1,109 212 1,400 ‐ ‐ Electricity Electric ulity charges fo r the sewer plant and pump staons. 03‐02‐00 38,027 42,710 45,000 40,577 46,000 Water Water ulity charges for the sewer plant. 03‐04‐00 1,390 1,190 2,000 924 1,500 Wi‐Fi The cost of the Wi‐Fi hotspot at the sewer plant for internet access. 03‐06‐00 560 480 650 ‐ ‐ Trash Hauling The charges for trash hauling at the sewer plant ($70/ year for Main Li Staon dumpster and $356.52/year for Sewer Plant dumpster). 03‐09‐00 240 120 400 160 400 Total Ulies $ 41,325 $ 44,712 $ 49,450 $ 41,662 $ 47,900 Oﬃce Supplies This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 404 217 300 230 150 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 5,095 5,514 6,200 6,145 7,000 Delinquencies Administrave costs related to delinquency collecons such as water shut oﬀ costs, ﬁling property liens, and cerﬁed leers. 05‐06‐00 220 1,454 2,000 1,253 100 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 701 1,770 2,000 1,767 2,000 Total Oﬃce Expenses $ 6,419 $ 8,954 $ 10,500 $ 9,395 $ 9,250 Building Maintenance & Repair General maintenance for the sewer plant. Includes crane for the new storage building, containment for diesel storage, soﬃt on sewer building, ﬂashing on storage building, and new garage door. 06‐01‐00 13,178 17,752 20,000 3,429 20,000 Pump Staons Maintenance General maintenance for six pump staons in the City. Includes valves on FF Hwy pump staon. 06‐12‐00 20,823 7,737 20,000 19,696 20,000 Vehicle Repair & Maintenance Maintenance for sewer vehicles. Include new res for sewer truck. 06‐21‐00 113 1,170 500 213 250 Tractor / Lawn Mowing Equipment Maintenance for the sewer plant tractor and lawn equipment. 06‐21‐02 5,741 1,627 1,500 800 1,500 Vehicle Gas & Oil Fuel for sewer division vehicles. 06‐22‐00 841 871 1,500 623 1,200 Equipment Gas & Oil Fuel for sewer equipment, including the tractor, mower, and generator. 06‐22‐01 1,187 25 1,500 1,193 1,500 Soware Support Agreement Annual soware maintenanc e for Data Tech Summit sewer billing soware. 06‐33‐00 2,546 2,750 3,000 2,867 ‐ $ 44,429 $ 31,931 $ 48,000 $ 28,822 $ 44,450 Total Maintenance Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e 92 Sewer Fund (30) Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2018 Budget 2019 Unaudited 2020 Budget Line Repairs This covers emergency repairs to sewer lines and manholes. Root control and unexpected clogs. It does not cover repairs budgeted in the sewer CIP. 07‐34‐00 45,862 40,471 30,000 31,182 30,000 One Call Ulity Locang This is a fee charged to the City for every One Call sewer ulity locate requested in the City limits. 07‐42‐00 425 255 2,000 340 2,000 KC Water Dept. Fees paid to the KCMO Water Department for sewer service provided to some Parkville residents. 07‐82‐00 28,453 30,505 31,640 30,728 32,000 Plae County Regional Sewer District Fees paid to the PCRSD for wastewater treatment for Parkville residents formerly served by Eastside Pump staon. 07‐83‐00 19,708 20,145 17,600 16,806 17,600 Odor Control Chemical used to migate odors from sewer lines. 07‐91‐00 28,511 10,549 24,000 18,789 24,000 Total City Services $ 122,958 $ 101,925 $ 105,240 $ 97,845 $ 105,600 Aorney Fees Fees associated with contract reviews and sewer related legal quesons. 08‐01‐00 ‐ ‐ 2,500 ‐ ‐ Engineering Fees This covers the fees for work performed by the City Contract Engineer for the sewer system, including SSES Program engineering and management. 08‐03‐00 15,900 16,200 16,000 12,599 16,000 Management Contract Contract with Alliance Water Resources to operate the sewer plant. 08‐04‐00 293,348 299,688 305,712 305,310 305,712 Credit Card Fees Costs associated with processing credit card transacons. 08‐07‐00 4,584 6,463 6,500 8,071 8,000 Sewer Refunds Refunds for bill over payments 08‐08‐00 2,073 1,502 1,000 280 500 Total Professional Fees $ 465,904 $ 513,853 $ 561,712 $ 326,260 $ 330,212 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 918 2,380 1,500 493 1,500 DNR Fees Annual fee to the Missouri Department of Natural Resources based on the number of sewer connecons in the City. 09‐22‐00 1,899 1,913 2,100 1,927 2,000 Total Other Expenditures $ 2,817 $ 4,293 $ 3,600 $ 2,420 $ 3,500 Equipment & Machinery No equipment purchases planned for 2020. 04‐31‐00 6,119 7,691 84,000 24,564 ‐ Sewer Plant Improvements Improvements to the sewer plant operaons. Replace RAS Pump ($11,500) and upgrade exterior lighng ($9,000). .2019 Carryover: RAS Flow Meters ($34,000), Clariﬁer Drive ($16,000), RAS AFD's ($5,400). 04‐51‐00 3,987 8,876 16,400 ‐ 75,900 Pump Staon Improvements Improvements to pump staons. No pump staon improvements planned for 2020. 04‐61‐00 93,454 80,466 ‐ ‐ ‐ Line Maintenance Includes 2020 CCTV & Cleaning ($30,000); Manhole Inspecon Program ($30,000) and McAfee Forcemain Improvements ($475,000). 2019 Carryover: Sanitary Sewer Phase 5 ($215,800) 06‐42‐00 198,146 147,720 293,000 59,355 750,800 Other Maintenance No other maintenance planned for 2020. 06‐99‐00 ‐ ‐ ‐ ‐ ‐ Total Capital Outlay $ 301,706 $ 244,753 $ 393,400 $ 83,919 $ 826,700 Administrave Transfer to General Fund Administrave salaries f or sewer related work, Missouri One Call services, and other sewer related administrave funcons. 08‐06‐00 150,000 190,000 230,000 230,000 280,000 SRF Principal Transfer Funds are transferred to Debt Service for SRF payments. 12‐11‐00 150,000 155,000 160,000 160,000 160,000 SRF Interest Transfer Funds are transferred to Debt Service for SRF payments. 12‐11‐01 23,889 20,432 16,000 16,267 16,000 SRF Admin Fee Transfer Funds are transferred to Debt Service for SRF payments. 12‐11‐02 13,900 5,834 5,862 5,811 5,862 Total Transfers $ 187,788 $ 181,267 $ 181,862 $ 412,078 $ 461,862 TOTAL Sewer Fund (30) Expenditures $1,195,167 $1,156,098 $1,386,479 $1,027,864 $1,860,101 Ending Fund Balance Sewer Fund (30) $439,493 $ 689,313 $577,420 $1,271,224 $1,016,980 Cit y S e r v i c e s Pr o f e s s i o n a l F e e s Ot h e r E x p . Ca p i t a l O u t l a y Tr a n s f e r s 93 TRANSPORTATION FUND The Transportaon Fund accounts for most resources used to promote and improve the City’s transportaon network. Transportaon Fund revenues are allocated speciﬁcally to pay for transportaon projects and expenses. REVENUES – The City receives funds through sales taxes and intergovernmental grants. The motor fuel tax and the City transportaon sales tax can be used for any transportaon‐related purpose. The County transportaon sales tax and the Parkville Special Road District revenue are received for major capital transportaon projects. EXPENSES – Most of the expenses are for capital improvements, streetlights, and a transfer to the General Fund to help subsidize personnel expenses for the Streets Division of the Public Works Department. The 2019 Expenses are much higher than normal due to the transfer of Route 9 funds from this fund into the Projects Fund. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 3,612,317 2,687,078 2,157,693 1,040,124 1,070,312 Expenses 1,974,762 1,551,751 1,200,375 2,016,426 1,232,140 Ending Balance 1,637,555 1,135,327 957,318 159,026 (2,803) 94 TRANSPORTATION FUND Category CIP Streets Transfers Budget Expenditures 425,000 419,000 388,140 Category City Transportaon Tax County Transportaon Tax Motor Fuel Tax Parkville Special Road District Budget Revenues 503,321 234,212 150,000 162,279 95 Transportaon Fund (40) Revenue Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 287,413 $ 1,637,555 $ 1,128,395 $ 1,135,327 $ 159,026 Parkville Special Road District The City's percentage of property tax assessed by the County for the Special Road District. 41006‐00 140,072 141,814 145,674 159,097 162,279 City Transportaon Sales Tax The City levies a 0.5% sales tax to fund transportaon projects. 41404‐00 467,233 479,240 490,135 493,452 503,321 Motor Fuel Tax The State collects a tax on motor fuel and remits a poron to the City. 41405‐00 150,020 149,072 150,000 150,406 150,000 County Transportaon Sales Tax This is the City's poron of the County sales tax for transportaon projects. 41406‐00 211,237 231,017 233,157 229,619 234,212 Project Cost Share Funding from private enes or other sources for paral components of public projects. 41504‐00 2,642 30,000 3,400 7,550 ‐ Leased Properes Revenue from City‐owned properes. 41802‐00 ‐ 5,880 ‐ ‐ ‐ Transfers from Other Funds Transfers from Other Funds 42001‐00 ‐ 12,500 ‐ ‐ ‐ $3,324,904 $1,049,523 $1,022,366 $1,040,124 $1,070,312 Total Sources $3,612,316 $2,687,078 $2,150,761 $2,175,452 $1,229,337 Transportaon Fund (40) Revenues Bond Proceeds Construcon funds for transportaon projects generated from bond proceeds. 41806‐00 2,353,700 ‐ ‐ ‐ ‐ City Capital Cost Payment City Capital Cost Payment from Market Place Tax Increment Financing District. The payment oﬀsets any reducon in the distribuon of County Transportaon Sales Tax Fund Formula. 41805‐02 ‐ ‐ ‐ ‐ 7,500 POTMCID Grants Grants from the Old Town Marketplace Community Improvement District 41804‐01 ‐ ‐ ‐ ‐ 13,000 Tra n s p o r t a o n 96 Transportaon Fund (40) Expenditures Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Building Maintenance & Repair Maintenance and repairs for the street barn including security system, minor roof repairs, HVAC, etc. 06‐01‐00 1,835 2,851 5,000 1,181 5,000 Vehicle & Equipment Maintenance Maintenance work for Streets Division vehicles and equipment such as brakes, res, hydraulic problems, etc. 06‐21‐00 9,135 8,035 10,500 18,200 10,500 Vehicle & Equipment Gas & Oil Fuel for Streets Division vehicles and equipment. 06‐22‐00 14,055 20,362 25,000 20,466 25,000 Emergency Snow Removal Purchase of sand and salt to spread on roads during snow removal. 07‐20‐00 26,294 37,718 40,000 56,409 50,000 Storm Sewers ‐ General Repair All general repairs on the City's storm sewer system. 07‐32‐00 65,169 6,857 5,000 6,272 5,000 Street Repair Materials For asphalt necessary to complete simple repairs on city streets. This does not include asphalt overlay projects, crack seal materials, dirt, and paint. 07‐33‐00 4,309 5,633 15,000 4,188 15,000 Street Lights Ulity charges for city street lights and costs for roune repair and maintenance. 07‐41‐00 234,624 292,172 270,000 265,523 260,000 Street Signs Purchase of new and replacement street signs needed for City streets. 07‐44‐00 1,942 1,552 2,500 9,290 20,000 Street Sweeping Street sweeping of all roads citywide; will be performed twice annually in 2020. 07‐45‐00 11,967 12,406 15,000 14,586 18,000 Tree Trimming & Removal Maintenance of trees located within rights‐of‐way on City streets. 07‐52‐00 4,290 5,228 10,000 3,430 7,500 Rental Equipment Rental costs for equipment not owned by the City such as air compressors, tractor with extendable arm for ROW tree trimming, and bucket trucks. 07‐60‐00 664 1,076 3,000 2,050 2,000 Miscellaneous Miscellaneous uncategorized expenses related to the maintenance of the City's street network. 09‐21‐00 193 ‐ 1,000 357 1,000 Total Streets (520) $374,476 $ 393,890 $402,000 $401,953 $419,000 Street Programs Funds for the Route 9 Improvements that were derived from the Route 9 Financing that is supported by the Route 9 Community Improvement District. 04‐71‐00 130,337 275,937 937,858 ‐ ‐ Equipment Includes one truck/snowplowing equipment ($65,000) and Snow Box Aachment ($5,000). 04‐85‐01 121,270 47,253 78,000 59,248 70,000 Crack Seal Project Annual Crack Seal project 04‐81‐00 11,293 2,475 10,000 ‐ 10,000 Street Striping Annual Street Striping Project 04‐83‐00 13,149 2,900 10,000 19,697 10,000 Asphalt Overlay Program Materials and service for the Asphalt Overlay Program 04‐85‐00 771,112 307,272 250,000 199,239 285,000 Curb & Sidewalk Program Materials and service for the Curb & Sidewalk Program 04‐90‐00 280,423 106,559 50,000 49,506 50,000 Total CIP $1,327,584 $742,396 $1,335,858 $ 327,689 $ 425,000 Transfer to General Fund Fund transfer to reimburse Streets Division for transportaon related expenses. 20‐10‐00 225,000 200,000 185,000 185,000 175,000 Transfer to Debt Service Fund (for 2017 LPA) Funds are transferred to Debt Service for 2017 Lease Purchase payments. 20‐22‐00 47,701 215,465 215,375 215,375 213,140 Total Transfers (550) $272,701 $415,465 $400,375 $1,286,784 $ 388,140 Total Transportaon Fund (40) Expenses $1,974,762 $1,551,751 $2,138,233 $2,016,426 $1,232,140 $1,637,555 $1,135,327 $12,528 $ 159,026 $ (2,803) Ending Fund Balance Transportaon Fund (40) Transfer to Projects Fund Funds for Route 9 Project 20‐43‐00 ‐ ‐ ‐ 886,409 ‐ St r e e t s Ca p i t a l O u t l a y Tr a n s f e r s 97 PARKS SALES TAX FUND The Parks Sales Tax Fund, or Proposion P, was approved in April of 2019 by vote of the people. The collecon of the tax started the following October 2019. REVENUES – The City receives funds through sales taxes at a half cent sales tax rate. EXPENSES – Expenses are for Parks items only. 2020 expenses include the engineering and construcon of baseball ﬁelds and mulpurpose ﬁelds, the design and engineering of 2‐4 pickleball courts to be located in ELP, a Dog Park shade structure, upgrades to our neighborhood parks, the repainng and lighng of the Waddell Bridge, creaon of a Poc ket Park Master Plan, design and purchase of new entry signs to ELP and PLP, a Lewis and Clark sign to be located in ELP, and the design and implementaon of upgrades done to the roundabout at the south end of Busch drive in ELP. Funds will also be used to hire a Project Manager to implement all of these planned projects. 98 Parks Sales Tax Fund (41) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Projected 2020 Budget Beginning Fund Balance Projected carryover from prior year. ‐ ‐ ‐ ‐ $ 39,545 Parks Sales Tax Fund The City levies a 0.5% sales tax to fund parks projects. 41404‐00 ‐ ‐ ‐ 39,545 587,108 Transfers from Other Funds Transfers from Other Funds. 42001‐00 ‐ ‐ ‐ ‐ ‐ Parks Sales Tax Fund (41) Revenues $ ‐ $ ‐ $ ‐ $ 39,545 $ 587,108 Total Sources $ ‐ $ ‐ $ ‐ $ 39,545 $ 626,653 Engineer & Planning Fees Professional Fees for architectural, engineering, and planning services for parks capital projects. 08‐03‐00 ‐ ‐ ‐ ‐ 75,000 Total Professional Services $ ‐ $ ‐ $ ‐ $ ‐ 75,000 Parks Projects The funding of capital projects from the ﬁve year capital improvement plan, including trail improvements, athlec ﬁeld development, parking lots, playgrounds, picnic areas, and other parks amenies, ‐ ‐ ‐ ‐ 450,000 Total Capital Outlay $ ‐ $ ‐ $ ‐ $ ‐ 450,000 Transfer to General Fund Fund transfer to reimburse Parks Budget for related expenses (Project Manager) 20‐10‐00 ‐ ‐ ‐ ‐ 40,000 Transfer to Projects Fund for Grant Projects Funds are transferred to Projects Fund for Grant projects from Plae County or any other grant enty. 20‐22‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Transfers (550) $ ‐ $ ‐ $ ‐ $ ‐ $ 40,000 Total Parks Sales Tax Fund (41) Expenses $ ‐ $ ‐ $ ‐ $ ‐ $ 565,000 $ ‐ $ ‐ $ ‐ $ 39,545 $ 61,653 Ending Fund Balance Parks Sales Tax Fund (41) Re v e n u e Pr o f e s s i o n a l Fe e s Ca p i t a l Ou t l a y Tr a n s f e r s 99 FEWSON FUND In 1998, Parkville resident George W. Fewson le a poron of his estate in trust to the City of Parkville. The original Fewson Trust documents direct that 50% of annual proceeds be distributed to the City for “general projects for the City of Parkville, Missouri.” Therefore, the City has reserved 50% of the Fewson earnings each year for capital projects. REVENUES – Primarily interest earned on investments. George Fewson spulated that half of earnings be retained in the fund. EXPENSES – In 2020, the primary expense will be a Fewson Fund project loan that will require repayment from the General Fund in future years. Other expenses include loss on investment, fees, and interest distribuon to the City. By adopng the Fewson Fund Policy in 2013, the Board of Aldermen expressed its intent to ulize these funds for speciﬁc projects in the future. The advantage of taking a loan from this fund is that the City recoups some of its interest payments as earnings to the Fewson Fund. In 2015, the budget idenﬁed the English Landing Park Restroom Project as a project for a Fewson Fund loan. However, aer bids came in too high, the restroom was renovated instead of reconstructed. There are no projects planned for 2020. 100 FEWSON FUND Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 578,878 582,585 587,485 593,329 597,499 Expenses ‐ ‐ 11,751 730 11,117 Ending Balance 578,878 582,585 575,734 592,599 586,382 Category Distribuon to City Trust/Bank Fees Budget Expenses 10,967 150 101 Fewson Fund (45) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 574,442 $ 578,878 $ 582,585 $ 582,585 $ 592,599 Interest Income Interest earned on investments. George Fewson spulated that 1/2 of earnings be retained in the fund. 41701‐01 5,474 3,707 4,900 10,744 4,900 Total Fewson Fund (45) Revenues $ 5,474 $ 3,707 $ 4,900 $ 10,744 $ 4,900 Total Sources $ 579,916 $ 582,585 $ 587,485 $ 593,329 $ 597,499 Loss on Investment Losses on investments from the previous year. 09‐50‐00 2,012 ‐ ‐ 640 ‐ Trust/Bank Fees Fees deducted prior to receiving the gain on investment. 09‐50‐01 98 ‐ 150 90 150 Distribuon to City (50% of proceeds) Per trust requirements, 50% of interest earnings plus any gain on investment (minus administrave fees) is returned to the City for eligible projects. 20‐01‐00 ‐ ‐ 11,601 ‐ 10,967 Project Loans Interest bearing loan to support eligible capital projects of the City. 09‐52‐00 ‐ ‐ ‐ ‐ ‐ Total Fewson Fund (45) Expenses $ 2,110 $ ‐ $ 11,751 $ 730 $ 11,117 Ending Fund Balance Fewson Fund (45) $ 577,806 $ 582,585 $ 575,734 $ 592,599 $ 586,382 Re v e n u e s Ex p e n s e s 102 The Economic Development Fund is a special revenue fund comprised of revenues from a hotel tax imposed on transient guest rooms. These dollars are allocated at the Board’s discreon for economic development or markeng iniaves to promote tourism and business development in Parkville. REVENUES – Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays. EXPENSES – There are no major ancipated projects in 2020. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 2,598 3,016 3,016 3,391 3,891 Expenditures 1,350 1,500 2,000 1,000 2,000 Ending Balance 1,248 1,516 1,016 2,391 1,891 ECONOMIC DEVELOPMENT FUND 103 Economic Development Fund (46) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 1,279 $ 1,248 $ 1,516 $ 1,516 $ 2,391 Guest Room Tax Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays. 41001‐00 1,319 1,453 1,500 1,875 1,500 Transfers Transfers from other funds. 41003‐00 ‐ 315 ‐ ‐ ‐ Economic Development Fund (46) Revenues $ 1,319 $ 1,768 $ 1,500 $ 1,875 $ 1,500 Total Sources $ 2,598 $ 3,016 $ 3,016 $ 3,391 $ 3,891 Economic Development ‐ Other Other miscellaneous economic development projects, studies, fees, etc. 07‐03‐00 1,350 1,500 2,000 1,000 2,000 Total Economic Development Fund (46) Expenses $ 1,350 $ 1,500 $ 2,000 $ 1,000 $ 2,000 Ending Fund Balance Economic Development Fund (46) $ 1,248 $ 1,516 $ 1,016 $ 2,391 $ 1,891 Re v e n u e s Ex p e n s e s 104 The Emergency Reserve Fund is intended to protect the City against emergency costs related to natural disasters, declared states of emergency, or other major unforeseen ﬁnancial obligaons. REVENUES – Fund transfers from the General Fund. EXPENSES – In 2020, there are no ancipated expenses. A $317,500 transfer from the General Fund to the Emergency Reserve Fund has been completed in previous years to make the balance of the Emergency Reserve Fund nearly $1.33 million. This balance exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. The City required healthy reserves to support the NID ﬁnancing strategy. 2017 represents the ﬁrst year of NID principal payments (more in the Debt Fund secon). As of 2020, the NID payments will be paid through the General Fund by a third party that has been approved for the development of the NID, relieving the City of the annual payments from the Emergency Fund. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 1,775,775 1,764,115 1,655,579 1,655,579 1,332,108 Expenses ‐ 426,036 431,434 423,471 ‐ Ending Balance 1,446,615 1,338,079 1,224,146 1,232,108 1,332,108 EMERGENCY RESERVE FUND 105 Emergency Reserve (50) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 1,458,275 $ 1,446,615 $1,338,079 $1,338,079 $1,232,108 Transfer from General Fund Fund transfer from the General Fund. 42001‐00 317,500 317,500 317,500 317,500 100,000 Emergency Reserve (50) Revenues $ 317,500 $ 317,500 $ 317,500 $ 317,500 $ 100,000 Total Sources $1,775,775 $1,764,115 $1,655,579 $1,655,579 $1,332,108 Brush Creek Drainage NID Unancipated costs related to ﬁnancing for the Brush Creek NID. 01‐01‐00 46,486 ‐ ‐ ‐ ‐ Brink Myers Road NID Unancipated costs related to ﬁnancing for the Brink Myers NID. 01‐01‐01 282,674 ‐ ‐ ‐ ‐ Transfer to Brush Creek NID Brush Creek NID debt payment 20‐14‐00 ‐ 140,696 147,267 140,423 ‐ Transfer Loan to Brink Meyer Brink Meyer debt payment 20‐20‐00 ‐ 285,340 284,167 283,048 ‐ Total Emergency Reserve (50) Expenses $ 329,160 $ 426,036 $ 431,434 $ 423,471 $ ‐ Ending Fund Balance Emergency Reserve (50) $ 1,446,615 $ 1,338,079 $ 1,224,146 $1,232,108 $1,332,108 Ex p e n s e s Re v e n u e 106 The Nature Sanctuary Donaon Fund (60) is a special revenue fund that contains donaons made speciﬁcally for the Nature Sanctuary. REVENUES – Primarily donaons from private cizens, special events, and grants. EXPENSES – Primarily for equipment and improvements for Nature Sanctuary properes. Funds in 2020 are planned to assist with addional signage for the Nature Sanctuary. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 72,862 75,163 87,230 81,513 81,659 Expenditures 5,648 1,183 12,500 3,855 3,250 Ending Balance 67,213 73,980 74,730 77,659 78,409 NATURE SANCTUARY DONATION FUND 107 PNS Donaon Fund (60) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 43,493 $ 67,213 $ 73,980 $ 73,980 $ 77,659 Donaons Gis from private cizens or groups. 40901‐00 8,77 9 6,450 2,500 6,033 2,500 Programs Registraon fees for events and programs. 40903‐00 20,590 1,500 1,500 1,500 1,500 Grant Grant monies received for various projects in the Donaon Fund. Funds in 2018 includes an Outreach grant and FOPNS match for addional signage. 40910‐00 ‐ ‐ 9,250 ‐ ‐ PNS Donaon Fund (60) Revenues $29,369 $ 7,950 $ 13,250 $ 7,533 $ 4,000 Total Sources $72,861 $ 75,163 $87,230 $ 81,513 $81,659 Friends of Parkville Nature Sanctuary Partnership Program Cost share projects with the Friends of Parkville Nature Sanctuary. 2018 possibilies include addional signage at the PNS. 15‐00‐01 5,648 ‐ ‐ ‐ ‐ Expenses: PNS Donaon Fund $ 5,648 $ ‐ $ ‐ $ ‐ $ ‐ CIP Projects Permanent capital improvements in the Nature Sanctuary, such as trail extensions, roadway repairs, and ulity improvements. Addional signage planned in 2018. 04‐41‐00 ‐ 446 12,500 3,855 3,250 FOPNS—Sanctuary Partnership Expenses related to programs partnered with the Friends of Parkville Nature Sanctuary 15‐00‐01 ‐ 737 ‐ ‐ ‐ Expenses: CIP $ ‐ $ 1,183 $ 12,500 $ 3,855 $ 3,250 Total PNS Donaon Fund (60) Expenses $ 5,648 $ 1,183 $ 12,500 $ 3,855 $ 3,250 Ending Fund Balance PNS Donaon Fund (60) $ 67,213 $ 73,980 $ 74,730 $ 77,659 $ 78,409 Re v e n u e s Ex p : P N S Do n a o n F u n d Ex p : C a p i t a l O u t l a y 108 The Park Donaons Fund contains donaons made speciﬁcally for the Park system from private cizens, organizaons, and businesses. It helps to ensure that donaons will be used for the purpose intended by the donor. REVENUES – Primarily donaons from private cizens, special events, and grants. EXPENSES – Primarily for equipment and improvements to City parks. There were no expenses in 2019 due to the ﬂooding disaster. Expenses in 2020 are budgeted for the installaon of park benches and the Friends Field Project. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 56,036 53,962 13,129 36,924 39,424 Expenses 4,230 43,333 5,000 ‐ 5,000 Ending Balance 51,806 10,629 8,129 36,924 34,424 PARKS DONATION FUND 109 Parks Donaon Fund (63) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 49,962 $ 51,806 $ 25,628 $ 10,629 $ 36,924 Donaons Miscellaneous grants and private donaons to Parkville parks. 40901‐00 6,074 2,156 2,500 26,295 2,500 Park Donaons Fund (63) Revenues $ 6,074 $ 2,156 $ 2,500 $ 26,295 $ 2,500 Total Sources $ 56,036 $ 53,962 $ 28,128 $ 36,924 $ 39,424 Park Expenses Parks improvements and projects funded in part of whole with parks donaons. Examples including English Landing Park restroom renovaons, trail enhancements, ball ﬁelds enhancements, low water bridge crossing, equipment, etc. 05‐41‐00 ‐ ‐ ‐ ‐ ‐ Park Benches Expenses related to Park Bench installaon 07‐01‐0 0 4,230 3,333 5,000 ‐ 5,000 Transfer to Projects Fund Transfer to Projects Fund to supplement eligible projects. 20‐20‐00 ‐ 25,000 ‐ ‐ ‐ Total Park Donaons Fund (63) Expenses $ 4,230 $ 43,333 $ 5,000 $ ‐ $ 5,000 Ending Fund Balance Park Donaons Fund (63) $ 51,806 $ 10,629 $ 23,128 $ 36,924 $ 34,424 Transfer to General Fund Reimbursement project expenses 20‐10‐00 ‐ 15,000 ‐ ‐ ‐ Re v e n u e s Ex p e n s e s 110 VETERANS MEMORIAL FUND The Veterans Memorial Fund is fully funded by outside donaons. This fund is new to the City budget in 2019. Fundraising started in 2018. The memorial will be placed within English Landing Park where the current Ball Field #1 is. The memorial is being managed by the Veteran’s Commiee which is comprised of members from the Veterans of Foreign Aﬀairs, the American Legion, and Patriot Outreach. The commiee wishes to create a place that honors and remembers all of the fallen soldiers that have served the United States of America. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues ‐ 11,500 255,000 11,218 255,000 Expenses ‐ 4,800 255,000 4,626 255,000 Ending Balance ‐ 6,700 6,700 13,293 13,293 111 Veterans Memorial Fund (66) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ ‐ $ ‐ $ 6,700 $ 6,700 $ 13,293 Veterans Memorial Donaons Contribuon from individuals and service organizaons for the development of the Veterans Memorial Project in ELP 40901‐00 ‐ 11,500 250,000 11,218 250,000 Interest Income Interest earned on Investments 41701‐01 ‐ ‐ 5,000 ‐ 5,000 Transfers Transfer from Other Funds 42001‐00 ‐ ‐ ‐ ‐ ‐ Veterans Memorial Fund (66) Revenues $ ‐ $ 11,500 $ 255,000 $ 11,218 $ 255,000 Total Revenue Sources $ ‐ $ 11,500 $ 261,700 $ 17,918 $ 268,293 Expenditures General Expenditures related to the development of the memorial 15‐00‐00 ‐ 4,800 15,000 4,626 15,000 Capital Improvements Capital Improvements associated with the construcon of the Veteran’s Memorial 04‐24‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Veterans Memorial $ ‐ $ 4,800 $ 15,000 $ 4,626 $ 15,000 Engineer & Planning Fees Engineering Fees associated with the design and development of the memorial 08‐03‐00 ‐ ‐ 40,000 ‐ 40,000 Construcon Fees Construcon Fees associated with the memorial 04‐51‐00 ‐ ‐ 200,000 ‐ 200,000 Total Professional Fees $ ‐ $ ‐ $ 240,000 $ ‐ $ 240,000 Total Veterans Memorial Fund (66) Expenses $ ‐ $ 4,800 $ 255,000 $ 4,626 $ 255,000 Ending Fund Balance Veterans Memorial Fund (66) $ ‐ $ 6,700 $ 6,700 $ 13,293 $ 13,293 Re v e n u e s Ex p e n s e s : M e m o r i a l Pr o f e s s i o n a l Fe e s 112 The Projects Fund was previously used for larger capital improvement projects. Since there is not a dedicated revenue stream for the Projects Fund, capital improvements are now funded as capital outlay expenses from source funds as indicated in the CIP. The Projects Fund is sll used to account for one‐me revenues, such as signiﬁcant grant revenues, associated with major capital projects in order to avoid irregular ﬂuctuaons in the General Fund. Revenue into the Projects Fund is made up of mainly grants and transfers that the City receives for speciﬁc projects. The Expenditures from the fund are to pay for the speciﬁc projects outlined in the grant applicaons. In the chart below, the large increase in 2020 is due to the Route 9 Project. These funds were originally housed within the Transportaon Fund, but have now been transferred into the Projects Fund for more transparency of the project. Year 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Revenues 12,500 300,796 46,000 896,237 3,954,745 Expenses ‐ 65,740 35,000 195,391 4,621,418 Ending Balance 23,673 258,728 269,728 959,575 292,902 PROJECTS FUND 113 Projects Fund (95) Revenues and Expenses Type Account Descripon Account 2017 Actual 2018 Actual 2019 Budget 2019 Unaudited 2020 Budget Beginning Fund Balance Projected carryover from prior year. $ 11,173 $ 23,673 $ 258,728 $ 258,728 $ 855,885 Money Recvd from Hwy 9 Project Money received for the Highway 9 Project ‐ Highway 45 to Lakeview. Includes Transfer from Transportaon Fund. 41501‐00 ‐ ‐ ‐ 886,409 3,063,483 Money Recvd from Hwy 9 Project Money received from MODOT for the Highway 9 Project ‐ Sixth Street 41502‐00 ‐ ‐ ‐ ‐ 400,000 Transfer from Park Donaon Fund Transfer from the Park Donaon Fund to cover expenses relang to the FOPP Shelter and the Friends Field Project. 41601‐00 ‐ 25,000 ‐ ‐ ‐ Grants/Donaons Grant monies received for various projects in the Project Fund 41751‐00 12,500 ‐ 46,000 ‐ 42,196 Plae County Outreach Grants Plae County Outreach Grant monies to be applied toward eligible parks projects. 41781‐03 ‐ 52,296 ‐ 9,828 35,000 Park Improvement Funds Contribuon from Plae County for future capital maintenance and improvements to parks. 41807‐00 ‐ 236,000 ‐ ‐ ‐ Transfer from General Fund Transfer from the General Fund to assist in funding eligible projects (FEMA Migaon Grant ‐ Tornado Sirens) 41621‐00 ‐ (12,500) ‐ ‐ 14,066 Transfer from General Fund Transfer from the General Fund for the Route 9 Corridor Sixth Street Project. Includes Six at Park Chapter 100 revenue. 41621‐01 ‐ ‐ ‐ ‐ 400,000 Projects Fund (95) Revenues $ 12,500 $ 300,796 $ 46,000 $ 896,237 $3,954,745 Total Sources $ 23,673 $324,469 $ 317,229 $1,154,965 $4,810,630 Grants/Donaons Expenses Grant monies used for eligible street projects. 04‐11‐00 ‐ ‐ ‐ ‐ 800,000 Expenses: Streets $ ‐ $ ‐ $ ‐ $ 299,080 $4,530,156 Tornado Siren Expansion Expenses related to the installaon of two new tornado sirens to service western Parkville. Subject to FEMA grant approval. 04‐25‐00 ‐ ‐ ‐ ‐ 56,262 ELP Restroom and Friends Shelter Projects Expenses relang to projects in the parks. 04‐24‐00 ‐ 48,367 ‐ ‐ ‐ Expenses: Public Works $ ‐ $ 48,367 $ ‐ $ ‐ $56,262 Parks/Sewer Building Façade Improvements Expenses related to installing a new roof, new doors and windows and making other designed building improvements. 04‐22‐00 ‐ ‐ ‐ ‐ ‐ English and Plae Landing Park Improvements Projects completed in ELP and PLP 04‐24‐00 ‐ ‐ ‐ ‐ ‐ Outreach Grant Projects Expenses related to Pla e County outreach grant projects. 04‐25‐00 ‐ 17,374 35,000 ‐ 35,000 Expenses: Parks $ ‐ $ 17,374 $ 35,000 $ ‐ $ 35,000 Fewson Fund Projects Expenses related Fewson Fund projects. 04‐01‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Sewer $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Transfer to General Fund Transfer of surplus funds from prior projects to General Fund. 20‐10‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Transfers $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Projects Fund (95) Expenses $ ‐ $ 65,740 $ 35,000 $ 299,080 $4,621,418 Ending Fund Balance Projects Fund (95) $ 23,673 $ 258,728 $ 282,229 $ 855,885 $ 189,212 Route 9 Project Expenses Expenses related to the design and construcon of street improvements for the Route 9 Corridor Plan ‐ Highway 45 to Lakeview Drive. 04‐15‐00 ‐ ‐ ‐ 299,080 3,730,156 Re v e n u e s Ex p : St r e e t s Ex p : P u b l i c W o r k s Ex p : P a r k s Ex p : Fe w s o n Ex p : Tr a n s f e r s 114 This page is le intenonally blank. 115 A Capital Improvement Program (CIP) is a major public infrastructure and planning tool for municipalies. The CIP idenﬁes capital projects and major equipment purchases and their ancipated funding sources to plan for and schedule the ﬁnancing for signiﬁcant community needs. Typically, a CIP project has a dollar amount over $5,000. The ﬁrst year of the 5‐year CIP is referred to as the annual capital budget or annual capital outlay, while the remaining four “out years” represent the long‐term plan. The CIP will be reevaluated each year to determine the projects and equipment that are most fundamentally important for the City. Year 2020* 2021 2022 2023 2024 2025 Expenditures 2,291,151 1,842,904 1,486,447 2,498,189 1,243,919 1,422,522 Category Streets Sewer Parks Public Works Amin/IT Police Budgeted Expenditures* 523,000 826,700 434,000 102,041 154,400 93,010 Comm. Dev. 158,000 CAPITAL IMPROVEMENT PROGRAM *Excludes Project Fund: $4,503,156 for Route 9 Project 116 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. This allows for updated resources to be available to staﬀ, there are no addion al operaon budget costs associated. #2 100% General Fund 6,000 6,000 Admin Project Replacement Train Depot Repairs Repairs include addressing the external condion of the buildin g. There are no addional opera on budget costs associated. #2 100% General Fund 9,500 9,500 Admin/IT Project Year 4 of 4 Building Safety Upgrades Install bulletproof glass panels and dais protecon throughout the building in phases. Phase 4: This allows for added safety for staﬀ as well as cizens vising City Hall. This also includes safety glass at the front desk. There are no addional operang budget costs associated with this project. #2 100% General Fund 18,400 18,400 Admin Project Replacement City Hall Building Repairs Repairs include internal painng. There are no addional operang budget costs associated with this project. #2 100% General Fund 25,000 25,000 Admin Project New Water Plant Property Acquision Ancipaon of the water plant acquision for future development. There are no addional operang budget costs associated with this project. #1 100% General Fund 65,000 65,000 Admin Project New HVAC Balancing Air balance and balance report of the City Hall HVAC system. There are no addional operang budget costs associated with this project. #2 100% General Fund 5,000 5,000 Admin/IT Project Replacement Court Room Broadcasng Equipment Upgrade of the Board room broadcasng equipment. There are no addional operang budget costs associated with this project . #1, #2 100% General Fund 25,500 25,500 Admin/IT Total 154,400 154,400 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries f or the police ﬂeet. There are no addional operang budget costs associated with this project . #1, #2 100% General Fund 14,284 14,284 Police Equipment Replacement Patrol Vehicle 2019 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. The replacement of a patrol vehicle will allow for a more stable vehicle to respond to cizen inqui ries. This purchase will have minimal impact on the operaonal budget. #1, #2 100% General Fund 40,494 40,494 Police Equipment Replacement In‐Car Video Systems Replacement In‐car video system for each vehicle. Replacement schedule is to replace a certain amount each year to prevent having to buy all replacements at one me. There are no addional operang budget costs a ssociated with this project. #1, #2 100% General Fund 4,055 4,055 Police Equipment New Police Radio DVRS Repeater Repeater for each oﬃcer to address the dead spots within the City where it is diﬃcult to receive radio signal. There are no addional operang budget costs a ssociated with this project. #1, #2 100% General Fund 27,500 27,500 Police Equipment New Wireless Mobile Radio Mic Extenders Extender for each oﬃcer to address the dead spots within the City where it is diﬃcult to receive radio signal. There are no addional operang budget costs a ssociated with this project. #1, #2 100% General Fund 6,677 6,677 Police Total 93,010 93,010 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/ payment will connue for 25 Year s, for the use of the public parking lot for 99 years. This project will assist with the generang economic development by partnering with the developer on the construcon of a public parking lot. This project will provide public parking areas for adjacent businesses, and allow access to the downtown commercial area and events. This project will provide ongoing maintenance costs for the upkeep of the parking that will need to be included in future budgets. #2 100% General Fund 22,041 22,041 PW Project New Hawver Gulch Watershed Study Review the locaons of the low water crossings in the Hawver Gulch watershed. Model the proposed improvements and their overall impacts. Prepare cost esmates and a program to implement improvements #2 100% General Fund 80,000 80,000 Public Works Total 102,041 102,041 *Corresponding descripons and ex planaons of each Crical Succ ess Factor can be found on Page 8. 117 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Com Dev Project New Master Plan Update The Parkville Master Plan was adopted in 2009, and is recommended to be updated every 10 years. Project includes a consultant team conducng an extensive public engagement process, and updang the current plan's vision, community goals and objecves, SWOT analysis, data, maps and future land use projecons. #1, #3 100% General Fund 158,000 158,000 Community Development Total 158,000 158,000 Streets Project Replacement Storm Sewer Evaluaon and Repair The City will hire a third‐party consultant to review the condion of the exisng public storm sewer s and evaluate their condion. Repairs will be made based on the ﬁndings. This project will have minimal impact on the operaonal budget. #2 100% General Fund 35,000 35,000 Streets Project Replacement River Road Ditch Repair The City will clean out the ditches along River Road due to silt build up over me. This project will have minimal impact on the operaonal budget. #2 100% General Fund 30,000 30,000 Streets Project Replacement 76th Street Bridge Engineering The City will hire a third party to review the current condion of the bridge and present engineering and construcon opons. Thi s project will have minimal impact on the operaonal budget. #2 100% General Fund 20,000 20,000 Streets Total 85,000 85,000 Transpor taon Equipment Replacement Dumptruck 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader. Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000. This project will have minimal impact on the operaonal budget. #1, #2 100% Transportao n Fund 65,000 65,000 Transpor taon Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the C ity that have become deteriorated. This project will reduce the operaonal budget due to the proacve maintenance of the streets. #2 100% Transportao n Fund 285,000 285,000 Transpor taon Maintenance New Curb & Sidewalk Repair Repair defecve secons of cur b and sidewalk due to general deterioraon. This project will reduce the operaonal budget du e to the proacve maintenance of the curbs and sidewalks. #2 100% Transportao n Fund 50,000 50,000 Transpor taon Maintenance New Snow Box Aachment To assist with plowing snow in the downtown and small parking areas. This project will have minimal impact on the operaonal budget. #2 100% Transportao n Fund 5,000 5,000 Transpor taon Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental o f crack sealing machine and crack seal material. This project will reduce the operaonal budget due to th e extended life of the street #2 100% Transportao n Fund 10,000 10,000 Transpor taon Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. This improves the safety of the motorists and pedestrians. This project will have no addional impact to the maintenance budget. #2 100% Transportao n Fund 10,000 10,000 Transpor taon Equipment New Downtown Wayﬁnding Signage The design and purchase of wayﬁnding signage for three locaons within the downtown area. This project will have minimal impact on the operaonal budget. #1, #2 100% Transportao n Fund 13,000 13,000 Transportaon Fund Total 438,000 438,000 Project Fund Project Replacement Route 9 Phases 1&2 Major Street Reconstrucon. This project will reduce the operaonal budget due to the extended life of the street #2 Projects Fund/CID 1,995,656 1,995,656 Project Fund Project Replacement Route 9 Phases 1&2 Major Street Reconstrucon. This project will reduce the operaonal budget due to the extended life of the street #2 MoDOT Cost Share 1,734,500 1,734,500 Project Fund Project Replacement Route 9 6th Street Major Street Reconstrucon. This project will reduce the operaonal budget due to the extended life of the street #2 Projects Fund/ ModDOT/ Chapter 100 800,000 800,000 4,530,156 4,530,156 Projects Fund Total *Corresponding descripons and ex planaons of each Crical Succ ess Factor can be found on Page 8. 118 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Parks Sales Tax Project New PLP Ballﬁelds The engineering and construcon of baseball ﬁelds and mulpurpose ﬁelds. This project will impact on the operaonal budget, speciﬁcally the addiona l maintenance requirement. #4 100% Parks Sales Tax 200,000 200,000 Parks Sales Tax Project New Pickle ball Courts The design and engineering of 2 to 4 pickleball courts located in ELP. This project will slightly impact the operaonal budget, speciﬁcally the addional m aintenance requirement. #4 100% Parks Sales Tax 20,000 20,000 Parks Sales Tax Project New Dog Park Shade Structure The purchase and installaon of a dog park shade structure. This will not impact the operaonal budget. #4 100% Parks Sales Tax 16,000 16,000 Parks Sales Tax Project Replacement Adams Park Improvement s The design, purchase, and installaon of updated playground equipment. This will not impact the operaon budget. #4 100% Parks Sales Tax 18,000 18,000 Parks Sales Tax Project Replacement Watkins Park Improvement s The design, purchase, and installaon of updated playground equipment. This will not impact the operaon budget. #4 100% Parks Sales Tax 20,000 20,000 Parks Sales Tax Project Replacement Waddell Bridge Improvement s The repainng and lighng of th e Waddell bridge. This project is not expected to impact the operaon budget. #4 100% Parks Sales Tax 50,000 50,000 Parks Sales Tax Project New Pocket Park Master Plan The creaon of a master plan by an outside third party to provide mulple opons for Pocket Park. This project may impact the operaon budget depending on the master plan outcomes. #4 100% Parks Sales Tax 25,000 25,000 Parks Sales Tax Project Replacement Entry Signs for PLP/ELP The design and purchase of new entry signs to English landing and Plae Landing Parks. This proje ct will not impact the operaona l budget. #4 100% Parks Sales Tax 15,000 15,000 Parks Sales Tax Project New Lewis and Clark Monument Sign The design and purchase of a Lewis and Clark sign to be located in English Landing Park. This project will not impact the operaon al budget. #4 100% Parks Sales Tax 10,000 10,000 Parks Sales Tax Project Replacement Roundabout Makeover The design and construcon of new landscaping for the roundabout on the south side of Busch Drive. This project may #4 100% Parks Sales Tax 60,000 60,000 Park Sales Tax Fund Total 434,000 434,000 Sewer Project New WWTP Exterior Lighng Addional lighng for the outside of the wastewater treatment plant. This will not impact the operaon budget. #2 100% Sewer Fund 9,000 9,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per y ear of the City's sewers. The footage obtained from the CCTV shows the condion of the exisng sewer system and allows staﬀ to be proacve and priorize future sew er improvements. This project will increase the future capital improvement programs based on the ﬁndings. #2 100% Sewer Fund 30,000 30,000 Sewer Equipment Replacement RAS Pump Replacement The replacement of one of the three RAS pumps, this is done once every 5 years. This project will not impact the operaonal budg et. #2 100% Sewer Fund 11,500 11,500 Sewer Equipment Replacement RAS Flow Meters Modify ﬂow meters. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 34,000 34,000 Sewer Equipment Replacement Clariﬁer Drive Rebuild Rebuild two clariﬁer drives at WWTP. This project will rebuild the exisng clariﬁer drives at the wastewater treatment plant, improving the eﬃciency of the clariﬁers. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 16,000 16,000 *Corresponding descripons and ex planaons of each Crical Succ ess Factor can be found on Page 8. 119 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Sewer Maintenance New Sanitary Sewer Phase 5 Phase 5 repairs focus on repairing aged and poor condion sewer pipes, priorized in the line database. Project includes repair s to the sanitary sewer system that were idenﬁed as a priority from previous CCTV data. The repairs will migate minor sewer issue s before they become larger sewer breaks. This project will decrease future operaonal budget due to the proacve maintenance of the sewer system. #2 100% Sewer Fund 215,800 215,800 Sewer Project New Sewer Manhole Inspecons Locate, open, inspect, and assess condion of manholes. Enter informaon into database and record photos. Update GIS map and database. #2 100% Sewer Fund 30,000 30,000 Sewer Project New Ongoing Sanitary Sewer Repairs Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. #2 100% Sewer Fund 475,000 475,000 Sewer Total 826,700 826,700 Grand Total 6,821,307 6,821,307 2020 Budget Impact by Funding Source General Fund 592,451 Sewer Fund 826,700 Transportaon Fund 438,000 Projects Fund 4,530,156 TOTAL 2020 $ 6,821,307 Sewer Equipment Replacement RAS Pump AFD's Replacement of three RAS Pump drives that control the pump speed at WWTP. This project will replace the pump drives that control the pump speed for the RAS pumps at the wastewater treatment plant, improving the pump control eﬃciency and operaons of the wastewater. T his project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 5,400 5,400 Parks Sales Tax Fund 434,000 *Corresponding descripons and ex planaons of each Crical Succ ess Factor can be found on Page 8. 120 Capital Improvement Program FY 2021 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐ year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Equipment Replacement Security System Upgrade Security System Upgrade. Fiy percent (50%) of the security system. 100% General Fund 11,041 11,041 Admin Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including Bench Repairs 100% General Fund 23,518 23,518 Admin Project Replacement City All Building Repairs Maintenance improvements for City Hall as idenﬁed in the building reserve study. 100% General Fund 27,500 27,500 Court Equipment Replacement Court Soware Update Upgrade the court soware according to state law 100% General Fund 15,000 15,000 Admin/IT/Court Total 83,059 83,059 Com Dev Project New HWY 45 Corridor Plan Improvements The Highway 45 Corridor Plan includes design guidance tools for the City, County, developers and landowners to implement as development occurs in the future. Project includes implementaon of landscaping, pedestrian‐level street lighng, and other pedestrian amenies along Hwy 45 throughout Parkville city limits. 100% General Fund 30,000 30,000 Com Dev Total 30,000 30,000 Police Equipment Replacement Patrol Vehicle 2021 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 41,304 41,304 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,136 4,136 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries for the police ﬂeet 100% General Fund 20,000 20,000 Police Total 65,440 65,440 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Sewer Project Replacement Clariﬁer Floor Replacement of Clariﬁer Floor. One in 2016 and the other in 2018. 100% Sewer Fund 54,000 54,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 60,300 60,300 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 200,000 200,000 Sewer Equipment Replacement Zero Turn Mower Used for the maintenance of the Sewer Plant property 100% Sewer Fund 20,000 20,000 573,300 573,300 Sewer Total Sewer Equipment Replacement Eﬄuent Pump Staon Replacement of one eﬄuent pump staon 100% Sewer Fund 211,000 211,000 Sewer Project Replacement Digester Blowers Replacement of Digester Blower 100% Sewer Fund 17,000 17,000 Sewer Project Replacement Aeraon Blowers Replacement of Aerao n Blower 100% Sewer Fund 11,000 11,000 121 Capital Improvement Program FY 2021 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Parks Equipment New Ballﬁeld Drag Replace the exisng a 3‐wheel drag for ballﬁeld maintenance. 100% Parks Sales Tax 10,000 10,000 Parks Equipment Replacement JD 6‐Series Tractor with Turf Tires Replacement for aging (30+ years) tractor in ﬂeet used primarily to mow riverfront parks. Can also handle a boom mower (shared with Streets) for mowing medians and riverbank. 100% Parks Sales Tax 25,000 25,000 Parks Sales Tax Project New PLP Ballﬁelds The engineering and construcon of baseball ﬁelds and mulpurpose ﬁelds. 100% Parks Sales Tax 300,000 300,000 Parks Sales Tax Project New Pickle ball Courts The design and engineering of 2 to 4 pickleball courts located in ELP. 100% Parks Sales Tax 60,000 60,000 Parks Sales Tax Project Replacement ELP Playground Update Replacement of playground equipment in English Landing Park. 100% Parks Sales Tax 50,000 50,000 Parks Sales Tax Total 445,000 445,000 Project Fund Project Replacement Route 9 Phases 1&2 Major Street Reconstrucon. This project will reduce the operaonal budget due to the extended life of the street 100% Projects Fund 196,000 196,000 Projects Fund Total 196,000 196,000 Transport aon Equipment Replacement Dumptruck, 1‐ton, 4‐ wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 67,064 67,064 Transport aon Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon fund 41,000 41,000 Transport aon Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Transport aon Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Transport aon Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Transport aon Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Transportaon Fund Total 428,064 428,064 Grand Total 1,842,904 1,842,904 2021 Budget Impact by Funding Source General Fund 200,540 Sewer Fund 573,300 Transportaon Fund 428,064 Projects Fund 196,000 TOTAL 2021 $ 1,842,904 Parks Sales Tax Fund 445,000 122 Capital Improvement Program FY 2022 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Project Maintenance City Hall Building Repairs Maintenance improvements for City Hall as idenﬁed in the building reserve study including holding cell repairs, IT room split system replacement, and concrete ﬂatwork. 100% General Fund 25,883 25,883 Admin/IT Equipment Replacement Security System Upgrade Security System Upgrade. Fiy percent (50%) of the security system. 100% General Fund 11,041 11,041 Admin/IT Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including window and door replacement 100% General Fund 14,640 14,640 Admin/IT Total 57,564 57,564 Police Equipment Replacement Patrol Vehicle 2022 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 42,130 42,130 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,219 4,219 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries for the police ﬂeet 100% General Fund 20,000 20,000 Police Total 66,349 66,349 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 48,041 48,041 Parks Sales Tax Project New PLP Ballﬁelds Installaon of baseball ﬁelds and mulpurpose ﬁelds within Plae Landing Park. 100% Parks Sales Tax 300,000 300,000 Park Sales Tax Total 300,000 300,000 Projects Fund Total 90,000 90,000 Project Fund Project Replacement Route 9 6th Street Major Street Reconstrucon. This project will reduce the operaonal budget due to the extended life of the street Projects Fund/ ModDOT/ Chapter 100 90,000 90,000 123 Capital Improvement Program FY 2022 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Sewer Equipment Replacement Self Priming Pump Engine Driven Trash Pump for By‐Pass and Tank Cleaning. Can be used for ﬂood response and system overﬂow bypasses. 100% Sewer Fund 28,000 28,000 Sewer Equipment Replacement Pinecrest Pump Rebuild exisng pump at Pinecrest Pump Staon 100% Sewer Fund 4,800 4,800 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 61,500 61,500 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 200,000 200,000 Sewer Project Replacement WWTP Upgrades Includes grit removal, third clariﬁer, sludge dewatering, controls and blower replacement. 100% Sewer Fund 30,000 30,000 Sewer Project Replacement UV Bulbs, Sleeve & Ballasts Replacement of the treatment plant 100% Sewer Fund 14,000 14,000 Sewer Total 363,300 363,300 Transporta on Equipment Replacement Dumptruck, 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 69,193 69,193 Transporta on Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 198,000 198,000 Transporta on Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Transporta on Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Transporta on Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Transporta on Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total 587,193 587,193 Grand Total 1,486,447 1,486,447 2022 Budget Impact by Funding Source General Fund 145,954 Sewer Fund 363,300 Transportaon Fund 587,193 Projects Fund 90,000 $ 1,486,447 TOTAL 2022 Sewer Equipment New Mini Camera Camera to use for Sewer lines 100% Sewer Fund 25,000 25,000 Parks Sales Tax Fund 300,000 124 Capital Improvement Program FY 2023 Division Type New or Replaceme nt Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25 % of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin Equipment New Facility Reservaon Management Soware Soware for parks and facilit y reservaons to streamline online reservaons and payments. 100% General Fund 25,917 25,917 Admin Project Replacement Concrete Flatwork 720 square feet of concrete ﬂatwork every ﬁve years, includes hand rail repair and painng. 100% General Fund 7,865 7,865 Admin/IT Total 39,782 39,782 Police Equipment Replacement Patrol Vehicle 2023 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 42,973 42,973 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,303 4,303 Police Equipment Replacement Radios & Baeries Replacement Radi os and Baeries for the police ﬂeet 100% General Fund 20,000 20,000 Police Total 67,276 67,276 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund 13,000 13,000 Sewer Project Replacement WWTF Treatment Upgrades Upgrade the treatment processes at the Sewer Plant. Possible SRF Loan 1,350,000 1,350,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 62,700 62,700 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 200,000 200,000 Sewer Total 1,625,700 1,625,700 Parks Sales Tax Project New PLP Ballﬁelds Installaon of baseball ﬁelds and mulpurpose ﬁelds within Plae Landing Park. 100% Parks Sales Tax 300,000 300,000 Parks Sales Tax Total 300,000 300,000 Transporta on Equipment Replacement Dumptruck, 1‐ton, 4‐ wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 71,390 71,390 Transporta on Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm s ewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 42,000 42,000 Transporta on Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Transporta on Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Transporta on Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 15,000 15,000 Transporta on Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 15,000 15,000 Streets Total 443,390 443,390 Grand Total 2,498,189 2,498,189 2023 Budget Impact by Funding Source General Fund 129,099 Sewer Fund 1,625,700 Transportaon Fund 443,390 Park Sales Tax Fund 300,000 TOTAL 2023 $ 2,498,189 125 Capital Improvement Program FY 2024 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Total 6,000 6,000 Police Equipment Replacement Patrol Vehicle 2023 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 43,832 43,832 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,389 4,389 Police Total 48,221 48,221 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Parks Sales Tax Project New PLP Ballﬁelds Installaon of baseball ﬁelds and mulpurpose ﬁelds within Plae Landing Park. 100% Parks Sales Tax 300,000 300,000 300,000 300,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 64,000 64,000 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 200,000 200,000 Sewer Total 264,000 264,000 Transpor taon Equipment Replacement Dumptruck, 1‐ ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐ in value approximately $7,000 100% Transportaon Fund 73,657 73,657 Transpor taon Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 200,000 200,000 Transpor taon Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Transpor taon Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Transpor taon Project New Crack Sealing Crack sealing of exisng str eet in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 15,000 15,000 Transpor taon Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 15,000 15,000 Transportaon Total 603,657 603,657 Grand Total 1,243,919 1,243,919 2024 Budget Impact by Funding Source General Fund 76,262 Sewer Fund 264,000 Transportaon Fund 603,657 Parks Sales Tax Fund 300,000 TOTAL 2024 $ 1,243,919 Parks Sales Tax Fund 126 Capital Improvement Program FY 2025 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Total 6,000 6,000 Police Equipment Replacement Patrol Vehicle 2023 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 44,709 44,709 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,477 4,477 Police Total 49,186 49,186 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Parks Sales Tax Project New PLP Ballﬁelds Installaon of baseball ﬁelds and mulpurpose ﬁelds within Plae Landing Park. 100% Parks Sales Tax 300,000 300,000 300,000 300,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 65,300 65,300 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 200,000 200,000 Sewer Total 265,300 265,300 Transpor taon Equipment Replacement Dumptruck, 1‐ ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐ in value approximately $7,000 100% Transportaon Fund 75,995 75,955 Transpor taon Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 44,000 44,000 Transpor taon Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Transpor taon Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Transpor taon Project New Crack Sealing Crack sealing of exisng str eet in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 15,000 15,000 Transpor taon Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 15,000 15,000 Transportaon Total 449,995 449,995 Grand Total 1,422,522 1,422,522 2025 Budget Impact by Funding Source General Fund 77,227 Sewer Fund 265,300 Transportaon Fund 449,995 Parks Sales Tax Fund 300,000 TOTAL 2025 $ 1,422,522 Parks Sales Tax Total 127 This page is le intenonally blank. 128 Performance Stascs Stasc (CSF)* 2015 2016 2017 2018 2019 % Change Administraon‐City Clerk Dog Licenses (1,4) 134 141 92 106 102 ‐4% New (1,4) 18 29 8 22 33 50% Renewal (1,4) 114 112 84 84 69 ‐18% Golf Carts Permits (1) 52 20 29 41 96 134% Park Reservaons (1,4) 294 366 279 343 18 ‐95% Fingerprint Payments (1) 118 54 93 142 143 1% Public Informaon Requests (1) 44 49 44 61 44 ‐28% Solicitor/Peddler Permits (1) 19 15 43 22 80 264% Total Business Licenses (1,3) 501 504 559 588 634 8% New Business Licenses (1,3) 109 94 117 116 132 14% In Town (1,3) 15 21 21 40 25 ‐38% Out of Town (1,3) 94 73 96 76 107 41% Renewed Business Licenses (1,3) 392 399 432 458 490 7% In Town (1,3) 208 216 212 226 247 9% Out of Town (1,3) 184 183 219 232 243 5% Delinquent In Town Businesses (1,3) 29 6 2 5 9 80% Paid but not fulﬁlled all requirements (1,3) 9 4 11 3 6 100% Never renewed (3) 4 2 1 2 3 50% Total Liquor Licenses (1,3) 34 32 38 31 28 ‐10% New (1,3) 4 2 2 3 1 ‐67% Changed (1,3) 2 3 0 2 1 ‐50% Renewed (1,3) 23 23 29 31 26 ‐16% Picnic (1,3,4) 5 5 7 8 3 ‐63% Caterer (1,3) N/A 9 9 4 8 100% Fishing Permits (1,4) 9 5 3 9 0 ‐100% Field/Court Reservaons (1,4) 237 318 268 396 0** ‐100% Baseball (1,4) 225 318 250 380 0** ‐100% Soccer (1,4) 8 7 5 15 0** ‐100% Volleyball (1,4) 4 10 13 1 0** ‐100% Administraon‐Finance Total salary and beneﬁt expenditures jurisdicon‐wide (5) $1,960,843 $2,161,441 $2,302,515 $ 2,501,547 $2,759,224 10% Full‐me regular employees on the payroll (5) 35 36 35 40 39 ‐3% Average years of service for all full‐me regular jurisdicon employees (1,5) 7 7.7 8.8 8.4 8.7 4% Employee Turnover Rate (1,5) 20% 19% 14% 17% 6% ‐65% Average Days to Fill Open Posions (1,5) 73 51 76 82 84 2% Sick Leave Hour Ulizaon Rate (1,5) 30% 44% 47% 53% 68% 28% *(CSF) Crical Success Factor that the stasc contributes to a re found in the parenthesis. Cri cal Success Factors can be found on page 8. **Due to signiﬁcant ﬂooding 129 Performance Stascs Stasc (CSF)* 2015 2016 2017 2018 2019 % Change Administraon‐Misc. Facebook Page Likes (1) 2,599 3,719 4,267 4,958 6,596 33% Facebook Followers (1) N/A N/A N/A 4,951 6,806 37% Twier Follows (1) 1,623 2,023 2,379 2,668 2,941 10% Twier Likes (1) N/A N/A 314 325 328 1% Mail Chimp Subscribers (1) N/A 644 723 833 971, 17% Mail Chimp Messages Sent (1) N/A 135 137 93 93 0% Press Releases (1) N/A 37 47 31 23 ‐26% Viemo Video Plays (1) 1,430 910 1,360 3,428 1,583 ‐54% Live Stream Plays (1) 1,354 1,287 559 815 667 ‐18% Instagram Posts (1) N/A N/A N/A 101 288 185% Instagram Followers (1) N/A N/A N/A 389 1,038 167% Website Visits (1) N/A N/A 613,197 393,494 124,988 ‐68% Website Visitors (1) N/A N/A 165,244 135,540 306,250 126% NextDoor Members (1) N/A N/A N/A 1,135 1,552 37% TextCaster Members: Police (1) N/A N/A N/A 789 860 9% TextCaster Members: City (1) N/A N/A N/A 527 566 7% Court Total Citaons Processed (1) 1,603 1,387 1527 1028 1126 10% Speeding Citaons (1) 745 518 747 377 465 23% Unregistered Vehicles (1) 181 166 164 152 192 26% Stop Sign Violaons (1) 94 92 107 48 49 2% Operang a vehicle without insurance (1) 49 50 46 51 28 ‐45% Parking violaon (1) 48 46 63 45 10 ‐78% Shopliing (1) 33 39 57 48 44 ‐8% DWI (1) 37 19 19 18 12 ‐33% Police Total Part 1Crimes Taken (1) 132 127 143 145 153 6% % Part 1Crimes Cleared (1) 53% 61% 73% 61% 55% ‐10% Criminal Homicide (1) 0 0 0 0 1 Forcible Rape (1) 1 1 2 3 0 ‐100% Robbery (1) 2 0 0 2 1 ‐50% Assault (1) 22 28 26 16 18 13% Burglary (1) 10 16 12 21 12 ‐43% Larceny ‐The (1) 90 75 96 92 110 20% Motor Vehicle The (1) 7 7 8 10 11 10% Parkville Cleared Violent Crimes (1) 92% 100% 100% 95% 95% 0% Naonal Average Cleared Violent Crimes (1) 46% 46% 46% N/A N/A Parkville Cleared Property Crimes (1) 44% 49% 66% 55% 49% ‐11% Naonal Average Cleared Property Crimes (1) 19% 18% 18% N/A N/A Park U. Deer Hunt (1) 10 26 6 19 17 ‐11% Children Supported w/ Shop with a Cop (1) 15 16 15 22 23 5% Total Police Dispatch Calls for Service (1) 3,207 3,158 3506 3450 3686 7% Custodial Arrests Per Year (1) 406 360 415 329 330 0% Vehicle Crashes in Parkville (1) 130 144 133 138 151 9% Finger Print Card (1) 127 137 155 175 178 2% Police Report Requests (1) 99 148 156 119 128 8% Police Video Requests (1) 19 6 9 6 9 50% *(CSF) Crical Success Factor that the stasc contributes to a re found in the parenthesis. Cri cal Success Factors can be found on page 8. 130 Performance Stascs Stasc (CSF)* 2015 2016 2017 2018 2019 % Change Public Works HHW Event Usage (1) 7 80 28.6 108 36 ‐67% HHW Facility Usage (Cars) (1) 160 298 256 424 357 ‐16% Clean Up Aendance (1) 223 547 617 591 734 24% Parks Park Area (Approx. Acres) (1,4) 210 210 210 210 210 0% Trees Planted (1,4) 36 29 40 23 17 ‐26% Trees Removed (1,4) 27 48 23 29 27 ‐7% Number of 5K/10K Races (1,4) 12 19 23 19 6** ‐68% Funds spent on Park Tree Trimming/Removal (1,4) $ 9,907.88 $ 23,525.50 $ 8,600.00 $ 16,425.00 $ 13,451.50 ‐18% Streets Total Lineal Feet of Roadway(2) 210,850 210,850 215026 215,026 215,026.00 0% Total Lineal Feet of Cul‐De‐Sacs (2) 22,230 22,230 93 22,230 22,230.00 0% # of Street Rangs (2) 210 210 220 220 220 0% % of Street Rangs at or below a sasfactory Level (2) 43.83% 50.97% 20.39% 20.99% 15.90% ‐24% Community Development Missouri One Call Ulity Locates (1,2) 2,088 1,330 1,850 1,934 2,181 13% Avg. Turnaround Time per Missouri One Call Ulity (Hours) (1,2) 1 1 1 1 1 0% Sign Permits Approved (1,2) 19 29 12 31 17 ‐45% Avg. Turnaround me per non‐84 sign permit (Hours) (1,2) 1 N/A 1 1 1 0% Avg. Turnaround me per 84 sign permit (Hours) (1,2) 3 3 3 1 1 0% Temporary Sign Permits Approved (1) 8 22 19 26 17 ‐35% Avg. Turnaround me per temporary sign permit (Hours)(1) 0.5 0.5 0.5 0.5 0.5 0% Illegal Signs Removed (1,2) 570 180 240 275 345 25% Total Inspecons (1,2) 1,738 1,716 2,048 1,644 1,393 ‐15% Building Permits Issued (All Permits) (1,2) 245 314 225 269 260 ‐3% Building Permit Fees Collected (1,2) $ 219,258.05 $ 389,975.63 $ 287,980.82 $ 299,737.00 $555,136.64 85% Occupancy Inspecons (1,2) 49 49 37 37 4 ‐89% Improvement Fees Collected (1,2) $ 21,959.69 $ 40,651.25 $ 13,542.03 $ 42,869.00 $9,564.49 ‐78% New Single Family Permits 65 63 56 93 45 ‐52% Single Family Permit Fees Collected (1,2) $ 149,440.00 $ 151,090.75 $ 148,551.00 $ 248,196.00 $185,386.93 ‐25% New Single Family Valuaon (1,2) 17,631,256.00 $17,804,859.00 $19,816,853.00 $ 2,347,422.00 $15,841,848 ‐51% New Townhome Units (1,2) 2 2 1 ‐ 22 New Townhome Permits Fees Collected (1,2) $ 5,152.00 $ 7,460.00 $ 4,952.00 $ ‐ $66,024.00 HHW Collected (Pounds) (1) 24,398 29,086 28,639 46,312 36,239 ‐22% *(CSF) Crical Success Factor that the stasc contributes to a re found in the parenthesis. Cri cal Success Factors can be found on page 8. **Due to signiﬁcant ﬂooding 131 Performance Stascs Stasc (CSF)* 2015 2016 2017 2018 2019 % Change New Townhome Valuaon (1) $ 1,450,000.00 $ 1,008,000.00 $ 725,000.00 $ ‐ $8,090,000.00 Commercial Tenant Finish (1) 11 7 11 11 12 9% Commercial Tenant Finish Permit Fees (1) $ 26,143.15 $ 7,057.50 $ 20,125.80 $ 4,185.00 $12,560.25 200% Commercial Tenant Improvements Valuaon (1) $ 5,292,100.00 $ 330,002.00 $ 3,611,582.00 $ 321,775.00 $1,325,287.00 312% New Commercial Units (1) 1 3 2 2 18 800% New Commercial Unit Fees Collected (1) $ 6,449.00 $ 75,554.25 $ 1,777.50 $ 15,480.00 $240,946.05 1456% New Commercial Unit Valuaon (1) $ 1,147,847.00 $45,500,000.00 $ 170,000.00 $ 3,168,000.00 $41,746,000.00 1218% All Other Permit Valuaon (1) $ 2,668,176.00 $ 1,820,515.00 $ 2,932,234.00 $ 2,441,202.00 $2,283,737.00 ‐6% All Other Permit Fees (1) $ 32,627.05 $ 25,351.95 $ 36,780.50 $ 31,876.00 $50,219.41 58% Sewer Connecon Fees (1) $ 84,100.00 $ 72,500.00 $ 47,850.00 $ 90,200.00 $100,900.00 12% Code Enforcement Complaints (1) 103 103 78 174 126 ‐28% Code Enforcement Complaint Violaons (1) 74 62 62 92 89 ‐3% Code Enforcement Complaint Violaons Abated (1) 40 58 53 53 70 32% Code Enforcement Complaint Pending (1) 34 4 7 10 19 90% Code Enforcement Complaint Hearings (1) 4 4 2 2 1 ‐50% Other Code Enforcement Violaons Abated (1) 83 83 82 82 37 ‐55% Floodplain Compliance Reviews (1) 4 4 4 4 4 0% Floodplain Permits issued (1) 1 2 2 2 0 ‐100% Sewer # of Gallons Treated Per Day (January) (2) 42,581 561,097 507,935 491,387 580,581 18% Removal Eﬃciency for BOD (January) (2) 98.1% 97.9% 97.1% 97.4% 95.40% ‐2% Removal Eﬃciency for TSS (January) (2) 95.6% 97.2% 90.8% 90.3% 94.70% 5% # of Gallons Treated Per Day (February) (2) 469,571 493,931 466,679 501,607 616,393 23% Removal Eﬃciency for BOD (February) (2) 95.9% 98.3% 97.5% 97.2% 91.40% ‐6% Removal Eﬃciency for TSS (February) (2) 91.7% 96.5% 91.2% 89.6% 94.80% 6% # of Gallons Treated Per Day (March) (2) 421,548 475,323 456,581 483,677 755,871 56% Removal Eﬃciency for BOD (March) (2) 97.8% 98.7% 97.9% 97.3% 92.10% ‐5% *(CSF) Crical Success Factor that the stasc contributes to a re found in the parenthesis. Cri cal Success Factors can be found on page 8. 132 Stasc (CSF)* 2015 2016 2017 2018 2019 % Change Removal Eﬃciency for TSS (March) (2) 93.7% 96.4% 95.3% 93.0% 92.80% 0% # of Gallons Treated Per Day (April) (2) 514,000 564,833 616,733 492,633 631,367 28% Removal Eﬃciency for BOD (April) (2) 97.8% 99.3% 98.9% 97.8% 98.70% 1% Removal Eﬃciency for TSS (April) (2) 91.1% 95.6% 97.6% 91.3% 97.00% 6% # of Gallons Treated Per Day (May) (2) 678,516 770,903 578,161 490,677 1,049,677 114% Removal Eﬃciency for BOD (May) (2) 97.6% 98.5% 98.1% 97.9% 96.10% ‐2% Removal Eﬃciency for TSS (May) (2) 95.1% 96.5% 92.2% 93.7% 90.80% ‐3% # of Gallons Treated Per Day (June) (2) 647,167 526,767 447,500 458,533 1,089,900 138% Removal Eﬃciency for BOD (June) (2) 98.8% 98.9% 98.8% 97.6% 98.40% 1% Removal Eﬃciency for TSS (June) (2) 96.8% 98.0% 95.6% 93.5% 95.60% 2% # of Gallons Treated Per Day (July) (2) 499,065 496,194 514,032 443,613 512,000 15% Removal Eﬃciency for BOD (July) (2) 99.1% 98.9% 99.0% 98.9% 99.20% 0% Removal Eﬃciency for TSS (July) (2) 97.0% 97.7% 97.7% 97.0% 97.20% 0% # of Gallons Treated Per Day (August) (2) 483,452 529,710 732,387 469,935 529,323 13% Removal Eﬃciency for BOD (August) (2) 99.1% 99.5% 98.8% 98.4% 99.10% 1% Removal Eﬃciency for TSS (August) (2) 97.7% 98.5% 94.7% 96.1% 96.10% 0% # of Gallons Treated Per Day (September) (2) 520,533 655,567 510,267 453,300 538,667 19% Removal Eﬃciency for BOD (September) (2) 99.3% 99.1% 99.1% 99.3% 99.10% 0% Removal Eﬃciency for TSS (September) (2) 96.9% 96.9% 98.0% 96.2% 95.90% 0% # of Gallons Treated Per Day (October) (2) 428,387 500,806 521,226 593,000 492,129 ‐17% Removal Eﬃciency for BOD (October) (2) 99.4% 98.6% 98.8% 99.0% 98.60% 0% Removal Eﬃciency for TSS (October) (2) 97.8% 94.9% 95.5% 94.9% 93.00% ‐2% # of Gallons Treated Per Day (November) (2) 494,567 489,600 466,133 462,367 457,467 ‐1% Removal Eﬃciency for BOD (November) (2) 98.1% 98.4% 98.7% 98.7% 98.90% 0% Removal Eﬃciency for TSS (November) (2) 95.5% 96.4% 96.8% 98.4% 96.40% ‐2% # of Gallons Treated Per Day (December) (2) 624,032 462,548 449,258 546,935 469,968 ‐14% Removal Eﬃciency for BOD (December) (2) 97.7% 97.7% 98.2% 98.0% 98.80% 1% Removal Eﬃciency for TSS (December) (2) 94.8% 93.1% 94.1% 97.5% 95.40% ‐2% Sewer Rate Increase (2) 2.5% 10.0% 10.0% 10.0% 10.00% 0% Performance Stascs *(CSF) Crical Success Factor tha t the stasc contributes to a re found in the parenthesis. Cri cal Success Factors can be found on page 8. 133 A ACCOUNT NUMBER – A system of numbering or otherwise designang accounts, entries, invoices, vouchers, etc., in such a manner that the symbol used quickly reveals certain required informaon. APPROPRIATION – An authorizaon made by the Board of Aldermen that permits the City to incur obligaons and to make expenditures of resources. AMERICAN MEDICAL RESPONSE (AMR) – Provides ambulance service to the Parkville area. ASSESSED VALUATION – This is the value of property. The assessed value is set by the Plae County Assessor, who is charged with determining the taxable value of property according to a formula set by the State of Missouri. B BOARD OF ALDERMEN – The Mayor and Aldermen (8 members), collec vely acng as the legislave and policy‐making body of the City. BOND – A wrien promise to pay a speciﬁed sum of money, called the face value of principal amount, at a speciﬁed date or dates in the future, called the maturity date(s), together with periodic interest at a speciﬁed rate. BUDGET CALENDAR – The schedule of key dates that the City follows in the preparaon and adopon of the budget. BUDGET DOCUMENT – The instrument used by the budget‐making authority to present a comprehensive ﬁnancial plan of operaons to the Board of Alderm en. BUDGET MESSAGE – The opening secon of the budget from the City Administrator, which provides the City Council and the public with a general summary of the most important aspects of the budget. BUDGET ORDINANCE – The oﬃcial enactment by the Board of Aldermen to legally authorize City staﬀ to obligate and expend revenues. C CAPITAL IMPROVEMENT PROGRAM (CIP) – A mul‐year plan or schedul e for the acquision of infrastructure, facilies and major equipment. CAPITAL EXPENDITURE – Expenditure incorporated within the CIP document to acquire, maintain, repair, or upgrade capital assets. Typically more than $5,000. CAPITAL OUTLAY DIVISION – A division created to account for general fund dollars to be used for the acquision or the construcon of major capital facilies or equ ipment. D DEBT SERVICE FUND – A fund established to account for the accumulaon of resources for, and the payment of, long‐term debt principal and interest. GLOSSARY 134 DEPARTMENT – A major administrave organizaonal unit of the Ci ty that indicates overall management responsibility for one or more divisions. DIVISION – A major administrave organizaonal unit of the City that indicates overall management responsibility for one or more acvies. E EMPLOYEE (OR FRINGE) BENEFITS—Contribuons made by a government to meet commitments or obligaons for employee beneﬁts. Included is the governments share of Social Security and various pension, life, and medical plans ENTERPRISE FUND – A fund established to account for operaons o f the sewer system. It is operated in a manner similar to private business enterprises where the intent is cost recovery. EXPENDITURES – A decrease in the net ﬁnancial resources of the City due to the acquision of goods and services. EXPENSE—Charges incurred (whether paid immediately or unpaid) for operaons, maintenance interest and other charges. F FISCAL YEAR – A 12‐month period to which the annual operang bu dget applies. The City of Parkville operates on a January 1 to December 31 as its ﬁscal year. FRANCHISE FEE – A fee paid by public service ulies for use of public property in providing their services to the cizen s of a community. FRIENDS OF PARKVILLE ANIMAL SHELTER (FOPAS) – A not‐for‐proﬁt corporaon providing animal control for the city. FUND – An accounng enty with a self‐balancing set of accounts that record ﬁnancial transacons for speciﬁc acvies or government funcon. FUND BALANCE – The excess of assets over liabilies. G GENERAL FUND – The fund used to account for all ﬁnancial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS – Municipal bonds backed by the full faith and credit (which includes the taxing and further borrowing power) of a municipality. It is repaid with the general revenue of the municipality, such as property taxes and sales taxes. GRANT – A contribuon by a govern ment or other organizaon to s upport a speciﬁc funcon or operaon. I INTEREST EARNINGS/LOSSES – The earnings or losses from investments. L LICENSES, PERMITS, & FEES – Revenues collected by from individuals or business concerns for various rights or privileges granted by the government. M MAINTENANCE – All materials or contract expenditures covering repair and upkeep of City buildings, machinery and equipment, systems and land. 135 MATERIALS – Expendable materials and operang supplies necessar y to conduct department acvity. MID‐AMERICA REGIONAL COUNCIL (MARC) – Serves as the associaon of city and county governments and the metropolitan planning organizaon for the bi‐state Kans as City Region. N NEGATIVE FUND BALANCE— The excess of liabilies over assets. NEIGHBORHOOD IMPROVEMENT DISTRICT (NID) – A NID may be created in an area desiring certain public‐use improvements that are paid for by special tax assessments to property owners in the area in which the improvements are made. O OPERATING BUDGET – The poron of the annual budget that provide s a ﬁnancial plan for the daily operaons of government. P PERFORMANCE STATISTICS – Speciﬁc quantave measures or work pe rformed within an acvity or program. PROPERTY TAXES – Used to describe all revenues received in a period from current taxes, delinquent taxes, penales and interest on delinquent taxes. Property taxe s are levied on both real and personal properes according to the pro perty's valuaon and tax rate. PUBLIC HEARING – The porons of open meengs held to present ev idence and provide informaon on both sides of an issue. PURCHASE ORDER – A document issued to authorize a vendor or vendors to deliver speciﬁed merchandise or render a speciﬁed service for a stated esmated price. R RESERVE – An account used to indicate that a poron of a fund b alance is restricted for a speciﬁc purpose or not available for appropriaon and subsequent spendi ng. REVENUE – Funds that the government receives as income. S SALES TAX – The tax placed on the value of goods sold within the City limits. The rate is set by a majority of the voters within the City. The tax is collected by the State of Missouri and remied to the City. SOUTH PLATTE FIRE PROTECTION DISTRICT (SPFPD) –Provides ﬁre protecon and to the Parkville area. T TAX INCREMENT FINANCING (TIF) ‐ An economic tool used by cies to ﬁnance real estate development costs. Addional property taxes generated by new development wi thin a district formed are used to ﬁnance these real estate and infrastructure costs. A tax increment is that poron of the property taxes generated by the development above what the taxes would have been had the development not occurred. U USER FEES—The payment of a charge for fee for direct receipt of a service by the party beneﬁng from the service.