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Home My Public Portal About20181218 - Agenda Packet - Board of Directors (BOD) - 18-42 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, December 12, 2018 Special Meeting starts at 5:30 PM* Regular Meeting starts at 7:00 PM* REVISED A G E N D A 5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION ROLL CALL 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: La Honda and Stage Roads, San Gregorio, CA, San Mateo County APNs 081-040-010 & 081-250-010, 081-022-010 & 081-022-020 Agency Negotiator: Allen Ishibashi, Senior Real Property Agent Negotiating Party: Ben Wright, Farmland Program Manager, Peninsula Open Space Trust Under Negotiation: Terms and conditions ADJOURNMENT 6:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL 1. Proclamation Honoring Nonette Hanko on her Retirement 2. Consideration of Commemorative Trail for Nonette Hanko at Los Trancos Open Space Preserve (R-18-152) Staff Contact: Melissa Borgesi, Planner I General Manager’s Recommendation: 1. Confer special recognition on Nonette Hanko by renaming the San Andreas Fault Trail at Los Trancos Open Space Preserve to the Nonette Hanko San Andreas Fault Trail. 2. Discuss and provide direction for other recognition options. ADJOURNMENT Meeting 18-42 Rev. 1/3/18 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS The Board President will invite public comment on items not on the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section. ADOPTION OF AGENDA SPECIAL ORDERS OF THE DAY • Introduction of staff O Leialani Hufana, Planner II O Johnny Baldwin, Sharepoint Architect O Susanna Chan, Assistant General Manager CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Claims Report 2. Certification of November 6, 2018 Election Results for Wards 1, 2, 5, and 6 (R-18-149) Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager General Manager’s Recommendations: 1. Adopt a Resolution Declaring Canvass of Returns and Results of the Biennial General District Election held on November 6, 2018. 2. Adopt a Resolution Appointing Director – Ward 2 of the Board of Directors of the Midpeninsula Regional Open Space District 3. Adopt a Resolution Appointing Director – Ward 6 of the Board of Directors of the Midpeninsula Regional Open Space District 3. Annual Dedication Report of Certain Lands of the Midpeninsula Regional Open Space District (R-18-150) Staff Contact: Mike Williams, Real Property Manager General Manager’s Recommendation: Accept the annual report on the status of dedicated interests in lands of the Midpeninsula Regional Open Space District held for public open space purposes. 4. Award of Contract for Partial Demolition, Repair, and Improvements at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve (R-18-145) Staff Contact: Jean Chung, Property Management Specialist I General Manager’s Recommendations: Rev. 1/3/18 1. Award a contract to Belz Construction Inc., for partial demolition, repair and improvements of three structures at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve for a base contract amount of $226,000. 2. Authorize a 15% contract contingency of $33,900, to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $259,900. 5. Office Lease Extensions between Wellington Park Investors and Midpeninsula Regional Open Space District at 4984 El Camino Real, Los Altos, Suites 100 and 115 for Administrative Office Space (R-18-151) Staff Contact: Allen Ishibashi, Sr. Real Property Agent General Manager’s Recommendations: 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the report. 2. Adopt a Resolution authorizing the General Manager to enter into office lease extensions with Wellington Park Investors. 6. Amendment to Board Policy 3.08 – Investment Guidelines (R-18-155) Staff Contact: Michael Foster, Controller Controller’s Recommendation: Approve the following amendments to Board Policy 3.08 Investment Guidelines: • Amend Guideline #3: Add Local Agency Investment Fund and Reduce Percentage to 20% • Amend Guideline #4: Add Local Agency Investment Fund BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. 7. Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee: District Controller (R-18-156) Staff Contact: Candice Basnight, Human Resources Manager Board Appointee Evaluation Committee’s Recommendation: Following the Board’s evaluation of the performance of the Board Appointees for Fiscal Year 2017-18, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the District Controller for Fiscal Year 2018-19: Increase the District Controller’s base salary by 3% to $45,512, plus a one- time merit pay bonus of $2,275. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments and authorizing the Board President to execute a revised Board Appointee Employment Agreement. 8. Partnership Support for Tunitas Creek Beach and Cowell-Purisima Trail (R-18-154) Staff Contact: Stefan Jaskulak, Chief Financial Officer General Manager’s Recommendation: 1. Approve a request for a one-time contribution of $500,000 to support the natural resource restoration, public access improvements, and management of Tunitas Creek Beach, and long- term management of the nearby Cowell-Purisima Trail, which is a segment of the California Coastal Trail. Rev. 1/3/18 2. Adopt a resolution increasing the Fiscal Year 2018-19 budget and appropriation for the General Fund by $500,000 9. Addition of Section VI, Partner Recognition Signboard, to Board Policy 5.01 – Site Naming, Gift, and Special Recognition (R-18-153) Staff Contact: Melissa Borgesi, Planner I General Manager’s Recommendation: Adopt Section VI, Partner Recognition Signboard, as an addition to Board Policy 5.01 – Site Naming, Gift, and Special Recognition to establish a centralized, consistent, and cohesive approach for recognizing significant partner contributions at preserves INFORMATIONAL MEMORANDUM • Measure AA Fund Reallocation Status Update INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. Committee Reports Staff Reports Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and available for review on December 7, 2018, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Jennifer Woodworth, MMC District Clerk R-18-152 Meeting 18-42 December 12, 2018 SPECIAL MEETING AGENDA ITEM 2 AGENDA ITEM Consideration of a Commemorative Trail for Nonette Hanko at Los Trancos Open Space Preserve GENERAL MANAGER’S RECOMMENDATION Confer special recognition on Nonette Hanko by renaming the San Andreas Fault Trail at Los Trancos Open Space Preserve to the Nonette Hanko San Andreas Fault Trail. SUMMARY Nonette Hanko, a founding and current member of the Board of Directors, will retire in January 2019 after serving for 46 consecutive years. The Board of Directors expressed interest in renaming a trail in recognition of Director Hanko’s extensive contributions to the Midpeninsula Regional Open Space District. If approved by the Board of Directors, installation of new trail signage would cost approximately $600. The Fiscal Year (FY) 2017-18 budget includes sufficient funds to cover the expenditures. DISCUSSION In 1970, Director Hanko, along with a handful of key open space preservation proponents, spearheaded a grassroots effort to form the Midpeninsula Regional Open Space District (District), which was approved by the voters as Measure R in 1972. Director Hanko has served on the elected Board of Directors (Board) since 1972, including six terms as its appointed president. In addition to her service as a board member since the District’s inception, Director Hanko served on the 2020 Task Force of Santa Clara County, which recommended that a new south county open space agency be formed to complete a ring of agencies circling the San Francisco Bay. This ultimately became the Santa Clara Valley Open Space Authority. Over the last decade, Director Hanko has been recognized for her preservation efforts and has been featured as one of the living visionaries of Bay Area open space in photographer/author Galen Rowell’s book Bay Area Wild. She also received the World of Out of Doors Award from the Girl Scouts in Santa Clara County, and the prestigious “Creators of the Legacy” honor as part of the Palo Alto Centennial. The Board President, with support of his fellow Board members, asked that the proposed renaming of the San Andreas Fault Trail be referred directly to the full Board of Directors prior to Director Hanko’s retirement. R-18-152 Page 2 FISCAL IMPACT The material and construction cost of the recommended action is estimated at approximately $600 to order and install new trail directional signs. Funds are available in the FY2017-18 Budget for these signs. In addition, the new trail name would be added to the District’s website and signboard maps. Moreover, the next round of preserve brochures prints would also show the new trail name. BOARD COMMITTEE REVIEW The Board President referred this item directly to the full Board to consider its approval prior to Director Hanko’s retirement. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. NEXT STEPS If approved by the Board of Directors, staff will begin ordering the signage for installation in early 2019. Attachment 1. Site map and location photos Responsible Department Head: Jane Mark, AICP, Planning Manager Prepared by: Melissa Borgesi, Planner I, Planning Department ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! !! ! !! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! !!!!!!! ! ! ! ! ! ! ! !!! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!! ! ! ! ! ! ! ! !!!!!! ! ! ! ! !! !! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !! !!! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !! ! !!!!!!!!! ! !!! ! !!!! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! !!!! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! !! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! !!!!!!!!!! ! ! ! !!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! !!!!!! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!! !!!!! ! ! ! ! ! ! ! !! ! ! !!!! ! !!! ! ! ! ! ! !!! !! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! !! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! !!!!!! ! ! ! !! ! ! ! ! ! ! ! ! ! ! !! ! ! !!!! ! ! ! ! ! ! ! ! ! ! ! ! !! !!!!! ! ! ! ! ! COAL CREEK OPEN SPACE PRESERVE FOOTHILLS OPEN SPACE PRESERVE LOS TRANCOS OPEN SPACE PRESERVE MONTE BELLO OPEN SPACE PRESERVE Franciscan LoopTra i l Lost Cree k L o o p T r a i l P a g e M illTrai l P a g e Mill T r a il M o n t e b ell o R oad Ad o b e C r e e k T r a il W h ite O ak Trail W e st F o rk A d o b e C r e e k C o rt e M a d e r a C r e e k L o s Tr a n c o s C r e e k Page MillTra il SanA n d r e a s Faul t T r a i l F r anciscan Loop T r a i l L o stCreekL o o pTrail M ontebell o Road Page M ill T r a il Alpine R o a d C a n y o n T r a i l Lost Cre e kLo o p T r a il Adobe Creek Trail SanAndr e a s Fault Tra i l W h ite Oa k T r a i l P a g e M i l l R o a d 2400 1800 1600 1 8 0 0 1 6 0 0 1 6 0 0 1 4 0 0 20 0 0 1 8 0 0 22 0 0 2200 1 4 0 0 Sag Pond Leak Pond Midpeninsula Regional Open Space District (MROSD) November 2018 San Andreas Fault Trail Renaming Pa t h : G : \ P r o j e c t s \ L o s _ T r a n c o s \ N o n e t t e H a n k o T r a i l \ L T _ S a n A n d r e a s F a u l t T r a i l R e n a m e T o N o n e t t e H a n k o _ 2 0 1 8 1 1 2 6 . m x d Cr e a t e d B y : j h a w k 0 0.20.1 MilesI MROSD Preserves While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. Area of Detail ÄÆ84 ÄÆ82 ÄÆ9ÄÆ236 ÄÆ35 ÄÆ17 ÄÆ1 ÄÆ280 ÄÆ280 ÄÆ92 ÄÆ1 ÄÆ35 ÄÆ85 Half Moon Bay Redwood City East Palo Alto Mountain View Palo Alto Cupertino Saratoga Sunnyvale Other Protected Lands Land Trust MROSD Easement Road ! ! ! ! ! !Hiking Only Trail Hiking, Bicycling, Equestrian Trail ! !Hiking, Equestrian Trail San Andreas Fault Trail ATTACHMENT 1 page 1 of 3 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 18-42 MEETING DATE 12-12-18 Fiscal Year to date EFT:11.00% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount 79374 Check 12/07/2018 10343 - GRANITE ROCK COMPANY Bear Creek Redwoods - Parking Area, Road & Trail, Retaining Wall & Webb Creek Bridge 516,396.25 79383 Check 12/07/2018 11293 - RANDAZZO ENTERPRISES, INC Abatement & Twin Creeks Demolition Project of Existing Structures 248,326.77 79370 Check 12/07/2018 12014 - ECAST Engineering Inc.POD17 Waterline Replacement on former McDonald Ranch 134,880.86 79304 Check 11/30/2018 11396 - AGCO HAY LLC Rock for Road Repair, Water Line Material, Install Water Troughs 33,362.00 79354 Check 12/07/2018 11863 - ALBION ENVIRONMENTAL INC Archaelogical Services - BCR October 2018 26,371.39 79350 Check 11/30/2018 11618 - TRAIL PEOPLE Highway 17 Wildlife and Regional Trail Crossings - October 2018 25,835.25 79344 Check 11/30/2018 11868 - SAN JOSE CONSERVATION CORPS & CHARTER SCHOOL Hawthorn Vegetation Management 18,421.50 265 EFT 11/30/2018 11854 - RECON ENVIRONMENTAL, INC.Plant Maintenance and Revegetation Sites - October 2018 17,521.34 79360 Check 12/07/2018 11386 - BOB MURRAY & ASSOCIATES PA Executive Search (Outreach, Prelim Interviews and finalists)17,500.00 79373 Check 12/07/2018 10793 - FALL CREEK ENGINEERING Design Services for LHC Loop Trail 17,127.87 79348 Check 11/30/2018 11841 - TJKM Mt Um Safety Review May - June 2018 & Speed Traffic Survey June - August 2018 16,910.00 79327 Check 11/30/2018 11778 - LCI - LETTIS CONSULTANTS INTERNATIONAL, INC. Professional Services - Alma Parking Area Fault Investigation 16,267.97 270 EFT 11/30/2018 11906 - LAW OFFICES OF GARY M. BAUM Asstistant General Counsel Legal Services Sept 2018 11,991.84 281 EFT 12/07/2018 12001 - PEARLMAN HIMY LOS ALTOS LP Pre-Closing Leasing Agreement December 2018 11,282.01 79366 Check 12/07/2018 11699 - DAKOTA PRESS Views + OA Quarterly Newsletter Winter 2018-19 + Postage/Mailing 10,563.41 79333 Check 11/30/2018 11855 - OREGON STATE UNIVERSITY Test Revegetation Sites for Soil Diseases - 7/1/18 - 9/30/18 8,689.75 79372 Check 12/07/2018 11748 - ENVIRONMENTAL AND ENERGY CONSULTING Consulting for Funding & Lobbying Support November 2018 7,500.00 263 EFT 11/30/2018 11664 - LSQ Funding Group, L.C.Temporary Administrative Assistant Week Ending 10/7/18 - 11/4/18 7,400.00 79358 Check 12/07/2018 11898 - BAY AREA TREE SPECIALISTS Thornwood Tree Removal (29)7,300.00 79362 Check 12/07/2018 10433 - CALIFORNIA SPECIAL DISTRICTS ASSOCIATION 2019 CSDA Membership ID1661 7,252.00 79308 Check 11/30/2018 11766 - BLANKINSHIP & ASSOCIATES, INC.CEQA Review of Pesticides 7,046.25 283 EFT 12/07/2018 11519 - PRICE, POSTEL & PARMA LLP Burkhart Litigation Services October 2018 6,810.82 79395 Check 12/07/2018 11692 - VINCLER COMMUNICATIONS, INC.Balance Due for QuickWrite Seminar Training 6,600.00 269 EFT 11/30/2018 *11118 - Wex Bank Fuel for District Vehicles 6,428.31 79338 Check 11/30/2018 11523 - PGA DESIGN, INC.Alma College Cultural Landscape Rehabilitation - October 2018 6,161.92 79368 Check 12/07/2018 10871 - DEPARTMENT OF PARKS AND RECREA Advanced Trail Building for Four Maintenance Staff 5,446.40 79313 Check 11/30/2018 11840 - COMMUNITY TREE SERVICE Tree Removal - Stevens Creek Nature Trail 4,875.00 79377 Check 12/07/2018 11617 - MIG, INC.ADA Transition Plan Services September thru October 2018 4,479.17 79307 Check 11/30/2018 10826 - BARTEL ASSOCIATES, LLC Actuarial Consulting Services - Progress on OPEB Valuation 4,177.00 79359 Check 12/07/2018 10141 - BIG CREEK LUMBER CO INC Lumber (SA-TC)4,078.55 79371 Check 12/07/2018 11549 - EMSL ANALYTICAL, INC Air Sample Supplies 3,883.77 79367 Check 12/07/2018 10463 - DELL BUSINESS CREDIT 12 Dell Computer Monitors 3,164.08 79339 Check 11/30/2018 10140 - PINE CONE LUMBER CO INC SFO Building Materials for the Equipment Storage Shed 2,843.62 79349 Check 11/30/2018 *10583 - TPX COMMUNICATIONS AO Telephone & SAO Internet 11/16 - 12/15 2,782.88 259 EFT 11/30/2018 11707 - CUMMING CONSTRUCTION MANAGEMENT, INC.Professional Services - Hwy 17 North South Trail Connection 2,450.00 79382 Check 12/07/2018 10086 - PHYTOSPHERE RESEARCH Sudden Oak Death Research & Root Disease Agreement 2,444.20 79375 Check 12/07/2018 12011 - HARRIS & ASSOCIATES, INC.CEQA Services for the Toto Ranch Rangeland Management Plan 2,440.00 262 EFT 11/30/2018 10222 - HERC RENTALS, INC.Equipment Rental - Mini Excavator & Bucket (SA-HC)2,202.89 79340 Check 11/30/2018 11184 - PURCHASE POWER - PITNEY BOWES POSTAGE AO Metered Postage 2,015.00 79321 Check 11/30/2018 10223 - HEXAGON TRANSPORTATION CONSULTANTS, INC BCR Phase I Public Access 1,967.50 272 EFT 12/07/2018 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease - Coyote Creek 1,932.28 79352 Check 11/30/2018 11466 - VISTA ENVIRONMENTAL CONSULTING, INC.Mt. Umunhum Radar Tower Asbestos & Lead Sampling 1,898.00 282 EFT 12/07/2018 *10212 - PINNACLE TOWERS LLC Tower Rental - Skeggs Point 1,852.43 79351 Check 11/30/2018 10309 - VERIZON WIRELESS Monthly Mobile Internet 10/13 - 11/12 1,833.47 79337 Check 11/30/2018 10253 - PETERSON TRACTOR CO T45 Investigate Error Code - Drained Tank and Added New DEF 1,767.85 79376 Check 12/07/2018 11762 - LEHR AUTO ELECTRIC Laptop Mounts for P121, P122, P123, P124 1,547.49 79391 Check 12/07/2018 11902 - THE PROFESSIONAL TREE CARE CO.On-Site Arborist & Field Observations 1,490.00 79387 Check 12/07/2018 10936 - ROSS RECREATION EQUIPMENT 6' Garrod Memorial Bench (FOOSP)1,487.70 79331 Check 11/30/2018 10461 - NORTHGATE ENVIRONMENTAL MGMT Phase II Environmental Assessment at Event Center 1,482.33 Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors page 2 of 3 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 18-42 MEETING DATE 12-12-18 Fiscal Year to date EFT:11.00% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 279 EFT 12/07/2018 11664 - LSQ Funding Group, L.C.Temporary Administrative Assistant Week Ending 11/11/18 1,480.00 79315 Check 11/30/2018 11975 - CONSOLIDATED ENGINEERING LABORATORIES BCR Public Access: Materials Testing and Construction Monitoring 1,328.25 276 EFT 12/07/2018 11593 - H.T. HARVEY & ASSOCIATES Alma College Bat Surveys - October 2018 1,248.69 255 EFT 11/30/2018 10001 - AARON'S SEPTIC TANK SERVICE Sanitation Services - PC Lower Restroom Vault 1,245.00 79365 Check 12/07/2018 *10445 - COMMUNICATION & CONTROL INC Repeater Site Lease 1,172.00 79322 Check 11/30/2018 10394 - INTERSTATE TRAFFIC CONTROL PRO Safety Equipment - Vests, Traffic Signs (GP), (RSACP), Barricades 1,170.20 79363 Check 12/07/2018 10723 - Callander Associates Ravenswood Bay Trail Design October 2018 1,126.74 268 EFT 11/30/2018 10152 - Tadco Supply Janitorial Supplies (RSA&CP)1,037.04 260 EFT 11/30/2018 10524 - ERGO WORKS Ergo Equipment (Keyboard, Mouse, Headset, Platform & Arm for Monitor)986.65 79386 Check 12/07/2018 10935 - RICE TRUCKING-SOIL FARM Water for Toto 962.07 257 EFT 11/30/2018 10352 - CMK AUTOMOTIVE INC Maintenance Service & Tire Rotation (A94), Repair Switch & Replace Battery (A68)926.43 79328 Check 11/30/2018 10058 - LIEBERT CASSIDY WHITMORE Negotiations 2018 925.00 79393 Check 12/07/2018 *10403 - UNITED SITE SERVICES INC Sanitation Services (FOOSP) & (SA)904.14 79369 Check 12/07/2018 11940 - Dickenson, Peatman & Fogarty Professional Services - General Land Use/Water Rights 875.00 79355 Check 12/07/2018 11170 - ALEXANDER ATKINS DESIGN, INC.Bay Nature Ad - Winter 2018-19 840.00 79342 Check 11/30/2018 10195 - REDWOOD GENERAL TIRE CO INC M214 Two New Tires and Sensors 839.77 79320 Check 11/30/2018 10173 - GREEN WASTE SFO Debris Box/Garbage & Recycle 705.66 79379 Check 12/07/2018 *10180 - P G & E Electricity & Gas for 7 Locations 658.33 79388 Check 12/07/2018 10447 - SIMMS PLUMBING & WATER EQUIPMENT Quarterly Chlorination at Lobitos & Flush Water Line at Toto 631.77 79357 Check 12/07/2018 **11801 - BAY ALARM COMPANY Alarm Services Hawthorn 12-1 to 3-1 579.60 79364 Check 12/07/2018 11530 - COASTSIDE.NET Monthly Internet for SFO 12/01-12/31/18 550.00 79317 Check 11/30/2018 11940 - Dickenson, Peatman & Fogarty Legal Services Burkhart Dispute Oct 2018 525.00 79316 Check 11/30/2018 10544 - CORELOGIC INFORMATION SOLUTION Property Reports - October 2018 463.50 79345 Check 11/30/2018 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal Services - Muzzi Property Conservation Easement 446.60 79381 Check 12/07/2018 11129 - PETERSON TRUCKS INC.BIT Inspections - M221, M228 412.00 79397 Check 12/07/2018 11852 - WESTERN EXTERMINATOR CO.Exterminator Services (RSA-Annex)410.00 79343 Check 11/30/2018 10151 - SAFETY KLEEN SYSTEMS INC SFO Tools & Parts Cleaner Service 406.93 79332 Check 11/30/2018 12006 - ON POINT LAND MANAGEMENT, INC.Short-Term Pest Control Advisor Services 400.00 79314 Check 11/30/2018 11989 - CONIFER CREATIVE, INC.2018 Holiday Card Design 375.00 79396 Check 12/07/2018 10527 - WASTE MANAGEMENT Treated Wood Disposal 369.14 79389 Check 12/07/2018 10143 - SUMMIT UNIFORMS Hats for AO Staff 340.86 79330 Check 11/30/2018 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Kubota Tractor Rubber Flaps 333.74 79311 Check 11/30/2018 *10172 - CALIFORNIA WATER SERVICE CO-3525 Water Service for MB & Rentals 331.42 79398 Check 12/07/2018 11743 - PRO-WEST & ASSOCIATES Cityworks Implementation Consulting 328.85 271 EFT 12/07/2018 10617 - ALEXANDER, ZACHARY Mileage Reimburse - 8/28/18 - 10/23/18 314.79 79380 Check 12/07/2018 10924 - PACIFIC COAST TRAIL RUNS LLC Event Deposit Refund for Receipt # 2019-270 300.00 79319 Check 11/30/2018 10169 - FOSTER BROTHERS SECURITY SYSTEMS SFO Well Shed Door Lock & Key/Magnetic Key Holder (P50)291.90 284 EFT 12/07/2018 10152 - Tadco Supply Janitorial Supplies (RSA)286.66 79303 Check 11/30/2018 11507 - 4IMPRINT, INC.New Employee Welcome Event Keychains 285.59 79312 Check 11/30/2018 *10454 - CALIFORNIA WATER SERVICE CO-949 AO WATER SERVICE 271.61 79384 Check 12/07/2018 *11526 - REPUBLIC SERVICES Monthly Garbage Services 253.72 273 EFT 12/07/2018 10352 - CMK AUTOMOTIVE INC Maintenance Service & Tire Rotation - M206, A101 253.04 79324 Check 11/30/2018 10497 - KELLY-MOORE PAINT COMPANY INC Paint for Fence (RSA-DHF)235.47 79346 Check 11/30/2018 10302 - STEVENS CREEK QUARRY INC Base Rock - Pulgas Ridge 225.53 79310 Check 11/30/2018 12021 - California Department of Tax & Fee Administration WR STF 094-017982 State Water Rights Assessment 225.00 79336 Check 11/30/2018 11864 - Pathways for Wildlife Biologist Attendance/Staffing for Hwy 17 Public Meeting 225.00 285 EFT 12/07/2018 10237 - WILLIAMS, MICHAEL Reimburse for Partial IRWA Membership Dues 200.00 266 EFT 11/30/2018 11625 - REITER, HEATHER Travel Reimbursement for Training 11/6/18-11/8/18 171.00 page 3 of 3 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 18-42 MEETING DATE 12-12-18 Fiscal Year to date EFT:11.00% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 79347 Check 11/30/2018 10338 - THE ED JONES CO INC New Badge - Staff promotion to Lead Ranger 162.15 79356 Check 12/07/2018 11148 - BALANCE HYDROLOGICS, INC.Monitoring at Bear Creek - Aldercroft Stables 148.75 79309 Check 11/30/2018 10289 - CAL-LINE EQUIPMENT INC Chipper Air Filter Cover 142.67 256 EFT 11/30/2018 10297 - BRENDAN DOLAN Travel Expence Reimbursement CAL-IPC Symposium 142.00 261 EFT 11/30/2018 10187 - GARDENLAND POWER EQUIPMENT Power Pruner Repairs 140.79 267 EFT 11/30/2018 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Services - September 2018 138.00 79392 Check 12/07/2018 11596 - TOSHIBA BUSINESS SOLUTIONS Plotter Printing Supplies 10/16 - 11/15/18 137.26 79325 Check 11/30/2018 10626 - KOFF & ASSOCIATES INC ERI Cost of Labor Data Info Quarterly 130.00 277 EFT 12/07/2018 10906 - KERN, GRANT CPRS Maintenance Management School Travel Expenses Reimburse 126.00 280 EFT 12/07/2018 11531 - MACKESSY, DONALD CPRS Maintenance Management School Travel Expenses Reimburse 126.00 79329 Check 11/30/2018 10189 - LIFE ASSIST First Aid Supplies - Cold Pack, Gloves & Antimicrobial Towelette 125.85 275 EFT 12/07/2018 10187 - GARDENLAND POWER EQUIPMENT Equipment Supplies - Bar Oil for SAO 121.21 79378 Check 12/07/2018 10670 - O'REILLY AUTO PARTS M17 Replacement Battery 117.39 264 EFT 11/30/2018 11934 - PERRY, CHRIS Reimburse Tenant for Faucet and Pipe at Big Dipper 115.46 79305 Check 11/30/2018 11772 - AHERN RENTALS, INC.Equipment Rental - Excavator with Bucket Pick Up Charge 100.00 79306 Check 11/30/2018 10294 - AmeriGas - 0130 SFO PROPANE 95.92 79323 Check 11/30/2018 10051 - JIM DAVIS AUTOMOTIVE Smog Check - A91, A94 90.00 79390 Check 12/07/2018 10162 - TERMINIX PROCESSING CENTER AO PEST CONTROL 86.00 79385 Check 12/07/2018 10228 - RHF INC Radar Unit Recertification 83.00 79335 Check 11/30/2018 10481 - PACIFIC TELEMANAGEMENT SERVICE MB Campsite Payphone 78.00 278 EFT 12/07/2018 11491 - LAU, CARMEN Mileage Reimburse - 6/12/18 - 11/29/18 77.94 274 EFT 12/07/2018 11829 - EDMONSTON, HAYLEY Mileage Reimbursement 59.95 79326 Check 11/30/2018 11991 - Kunz Valley Trash CAO Garbage and Recycle 52.80 79361 Check 12/07/2018 12021 - California Department of Tax & Fee Administration Water Rights Fee Account# WR STF 094-024352 50.00 79353 Check 12/07/2018 11880 - A T & T (CALNET3)Mt Um Emergency Telephone Service 10/07 - 11/06/18 39.46 258 EFT 11/30/2018 10268 - COTTEREL, SCOTT Expense Reimburse - CPRS Maintenance Management School 38.00 79318 Check 11/30/2018 11642 - Elias Khoury Parking Citation - Level II Hearings 35.00 79341 Check 11/30/2018 10134 - RAYNE OF SAN JOSE Water Service (FOOSP)28.25 79334 Check 11/30/2018 *10180 - P G & E Electricity 1185 Skyline - MB 26.21 79394 Check 12/07/2018 10165 - UPS Shipping Charges - AO November 2018 18.57 Grand Total 1,290,196.44$ *Annual Claims **Hawthorn Expenses A### = Administrative Office Vehicle GP = General Preserve PCR = Purisima Creek Redwoods SCNT = Stevens Creek Nature Trail AO2, AO3, AO4 = Administrative Office Leased Space HR = Human Resources PIC= Picchetti Ranch SCS = Stevens Creek Shoreline Nature Area BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SFO = Skyline Field Office CAO = Coastal Area Office LR = Long Ridge RR = Russian Ridge SG = Saratoga Gap CC = Coal Creek LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SJH = Saint Joseph's Hill DHF = Dear Hollow Farm M### = Maintenance Vehicle RSA = Rancho San Antonio SR= Skyline Ridge ECdM = El Corte de Madera MB = Monte Bello RV = Ravenswood T### = Tractor or Trailer ES = El Sereno MR = Miramontes Ridge SA = Sierra Azul TC = Tunitas Creek FFO = Foothills Field Office OSP = Open Space Preserve SAO = South Area Outpost TH = Teague Hill FOOSP = Fremont Older Open Space Preserve P### = Patrol Vehicle SAU = Mount Umunhum TW = Thornewood Abbreviations R-18-149 Meeting 18-42 December 12, 2018 AGENDA ITEM 2 AGENDA ITEM Certification of November 6, 2018 Election Results for Wards 1, 2, 5, and 6 GENERAL MANAGER’S RECOMMENDATIONS 1. Adopt a Resolution Declaring Canvass of Returns and Results of the Biennial General District Election held on November 6, 2018. 2. Adopt a Resolution Appointing Director – Ward 2 of the Board of Directors of the Midpeninsula Regional Open Space District 3. Adopt a Resolution Appointing Director – Ward 6 of the Board of Directors of the Midpeninsula Regional Open Space District SUMMARY AND DISCUSSION On November 6, 2018, the Midpeninsula Regional Open Space District (District) held a Biennial General District Election for the purpose of electing two Board members for Wards 1 and 5. The Santa Clara County Registrar of Voters has canvassed the returns of the election and on December 5, 2018, the District Clerk received the Santa Clara County Registrar of Voters Certification of Election Results. In accordance with Public Resources Code Section 5532, the District Board of Directors shall declare the candidate elected after receipt of the certification of the election by the County Registrar of Voters. Certificates of election shall be issued, and the Oath of Office shall be administered within 30 days of the appointment or before the expiration of 15 days before the commencement of his or her term of office. The Directors’ terms will begin on January 8, 2019. No other filing is required. Appointment of Elected Candidates The attached resolution (Attachment 1) recites the number of votes cast and percentage of the vote received by each candidate, and declares the following persons elected to the respective elective offices for a term of four years commencing January 8, 2019: District Ward 1: Pete Siemens District Ward 5: Karen Holman The votes cast and percentage of the vote received by each individual follows in the table below (Elected Board members names in bold): R-18-149 Page 2 Ward 1 – Total Votes Cast: 36,412 Candidate Votes Received Percentage of Votes Received Pete Siemens 24,030 65.99% Mike Buncic 12,382 34.01% Ward 5 – Total Votes Cast: 30,819 Candidate Votes Received Percentage of Votes Received Karen Holman 21,491 69.73% Greg Scharff 9,328 30.27 Appointment of Unopposed Candidates Section 5532(e) of the District’s enabling legislation states, in part, that the Board of Directors shall appoint unopposed candidates who have been nominated. Section 5532(e) specifies that the Board of Directors shall make the appointment(s) and that the person(s) appointed shall qualify and take office, and serve exactly as if elected for office. The Board of Directors adopted Resolution No. 18-22 on June 13, 2018 authorizing the Registrars of Voters to not list any unopposed candidates for the November 6, 2018 election. Yoriko Kishimoto is the unopposed candidate nominated for the position of Director - Ward 2. Larry Hassett is the unopposed candidate nominated for the position of Director - Ward 6. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with this agenda item. BOARD COMMITTEE REVIEW Board Committee review of this item is not required. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE The proposed resolution does not constitute a project under the California Environmental Quality Act (CEQA) (14 Cal. Code. Regs., Section 15378(b)(4)). NEXT STEPS The District Clerk will administer the Oath of Office to the appointed and elected Board members for Wards 1, 2, 5, and 6. Attachments 1. Resolution Declaring Canvass of Returns and Results of the Biennial General District Election held on November 6, 2018 R-18-149 Page 3 2. Resolution Appointing Director – Ward 2 of the Board of Directors of the Midpeninsula Regional Open Space District 3. Resolution Appointing Director – Ward 6 of the Board of Directors of the Midpeninsula Regional Open Space District Responsible Department Head: Ana Ruiz, General Manager Prepared by: Jennifer Woodworth, District Clerk/Assistant to the General Manager Resolutions/2018/18-__Certify Election Results 1 RESOLUTION NO. 18-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DECLARING CANVASS OF RETURNS AND RESULTS OF THE BIENNIAL GENERAL DISTRICT ELECTION HELD ON NOVEMBER 6, 2018 WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District duly called and ordered to be held in the District on Tuesday, November 6, 2018, a biennial general district election pursuant to Public Resources Code 5532 to fill seats for Wards 1, 2, 5, and 6; and WHEREAS, the Registrars of Voters in Santa Clara and San Mateo Counties were requested to perform all necessary election procedures for the consolidated biennial general district election; and WHEREAS, at 5:00 p.m. on the 83rd day prior to the date of said election only one person had been nominated for the position of Ward 2 to be filled at that election who in accordance with Section 5532(e) of the Public Resources Code will be appointed by separate resolution; and WHEREAS, at 5:00 p.m. on the 83rd day prior to the date of said election only one person had been nominated for the position of Ward 6 to be filled at that election who in accordance with Section 5532(e) of the Public Resources Code will be appointed by separate resolution; and WHEREAS, the Santa Clara County Registrar of Voters did canvass the returns of the biennial general district election for Ward 1 and Ward 5, and did certify to this Board of Directors the results of the votes cast at said election, which results are attached as Exhibit "A" and incorporated herein by reference; and WHEREAS, the San Mateo County Registrar of Voters did canvass the returns of the biennial general district election for Ward 5, and did certify to this Board of Directors the results of the votes cast at said election, which results are attached as Exhibit "B" and incorporated herein by reference; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District: 1. The statement of the final results by the County of Santa Clara Registrar of Voters as shown in Exhibit "A" and the results of the votes cast at the biennial general district election are hereby ratified, confirmed and approved. 2.The total numbers of votes cast in the District at the biennial general district election and the number of votes cast in each precinct for the persons and respective offices to be filled at the General Municipal Election, are as set forth in the Certification of Election Results from the County of Santa Clara Registrar of Voters, as shown in Exhibit “A.” ATTACHMENT 1 Resolutions/2018/18-__Certify Election Results 2 3. The statement of the final results by the County of San Mateo Registrar of Voters as shown in Exhibit “B” and the results of the votes cast at the biennial general district election are hereby ratified, confirmed and approved. 4. The total numbers of votes cast in the District at the biennial general district election and the number of votes cast in each precinct for the persons and respective offices to be filled at the General Municipal Election, are as set forth in the Certification of Election Results from the County of San Mateo Registrar of Voters, as shown in Exhibit “B.” 5. The names of the persons voted for the offices of Director and the total number of votes (including absentee votes) given in the respective Wards to each of the persons were as follows: Ward 1 – Total Votes Cast: 36,412 Candidate Votes Received Percentage of Votes Received Pete Siemens 24,030 65.99% Mike Buncic 12,382 34.01% Ward 5 – Total Votes Cast: 30,819 Candidate Votes Received Percentage of Votes Received Karen Holman 21,491 69.73% Greg Scharff 9,328 30.27 6. The following named persons received the largest number of votes for the offices of Director and were, therefore, duly elected to the office, and the District Clerk is hereby directed to issue a Certificate of Election to the persons, certifying each person’s election to the office appearing after his or her name, and to administer to the elected persons the oath of office prescribed by the Constitution and the laws of the State of California: Ward Director No. 1 Pete Siemens No. 5 Karen Holman 7.The District Clerk of the Midpeninsula Regional Open Space District hereby is instructed to enter this Resolution on the minutes of the Midpeninsula Regional Open Space District as a statement of the results of the November 6, 2018 biennial general district election. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2018, at a special meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Resolutions/2018/18-__Certify Election Results 3 ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk 12/05/18 12:26 PM 100102 Re g i s t r a t i o n Ba l l o t s C a s t Tu r n o u t ( % ) PE T E S I E M E N S MI K E B U N C I C MIDPENINSULA REGIONAL OPEN SPACE DIST, #1-DIRECTOR COUNTY OF SANTA CLARA Statement of Vote GENERAL ELECTIONNovember 6,2018 2812 2812 287 34 11.85 15 8 2812 - VBM Reporting 287 184 64.11 99 39 3601 3601 508 94 18.50 30 30 3601 - VBM Reporting 508 291 57.28 138 76 3606 3606 1252 185 14.78 84 35 3606 - VBM Reporting 1252 815 65.10 395 165 3607 3607 896 126 14.06 56 36 3607 - VBM Reporting 896 525 58.59 254 107 3608 3608 1186 210 17.71 64 71 3608 - VBM Reporting 1186 654 55.14 268 174 3609 3609 1365 211 15.46 79 58 3609 - VBM Reporting 1365 820 60.07 360 211 3610 3610 1255 168 13.39 65 40 3610 - VBM Reporting 1255 755 60.16 358 184 3616 3616 1269 181 14.26 56 48 3616 - VBM Reporting 1269 747 58.87 393 156 3624 3624 809 87 10.75 38 26 3624 - VBM Reporting 809 527 65.14 276 125 3627 3627 649 112 17.26 45 31 3627 - VBM Reporting 649 401 61.79 203 92 3629 3629 1176 199 16.92 82 47 3629 - VBM Reporting 1176 695 59.10 348 127 3633 3633 1296 192 14.81 65 62 3633 - VBM Reporting 1296 737 56.87 329 164 3636 3636 1301 244 18.75 108 66 3636 - VBM Reporting 1301 742 57.03 322 177 3640 3640 1237 187 15.12 74 47 3640 - VBM Reporting 1237 741 59.90 349 153 3642 3642 1309 203 15.51 78 64 3642 - VBM Reporting 1309 752 57.45 345 190 3650 3650 842 86 10.21 35 17 3650 - VBM Reporting 842 631 74.94 382 79 3658 3658 30 0 0.00 00 3658 - VBM Reporting 30 24 80.00 10 9 3663 3663 138 0 0.00 00 3663 - VBM Reporting 138 114 82.61 65 18 3720 3720 935 156 16.68 73 33 3720 - VBM Reporting 935 584 62.46 277 146 3721 3721 1305 202 15.48 81 53 3721 - VBM Reporting 1305 845 64.75 387 222 3723 3723 68 0 0.00 00 3723 - VBM Reporting 68 54 79.41 15 18 3724 3724 1406 238 16.93 77 85 3724 - VBM Reporting 1406 850 60.46 424 217 3725 3725 706 96 13.60 40 32 3725 - VBM Reporting 706 424 60.06 215 98 3726 3726 1149 209 18.19 82 75 3726 - VBM Reporting 1149 604 52.57 274 181 3727 3727 103 0 0.00 00 3727 - VBM Reporting 103 80 77.67 44 16 3728 3728 3 0 0.00 00 3728 - VBM Reporting 3 2 66.67 12 3729 3729 985 163 16.55 65 48 3729 - VBM Reporting 985 663 67.31 338 148 3731 3731 726 114 15.70 48 27 3731 - VBM Reporting 726 502 69.15 254 104 3733 3733 725 152 20.97 57 57 3733 - VBM Reporting 725 430 59.31 215 92 3734 3734 748 118 15.78 49 32 3734 - VBM Reporting 748 503 67.25 262 111 3737 3737 1209 168 13.90 56 64 EXHIBIT A 12/05/18 12:26 PM 100102 Re g i s t r a t i o n Ba l l o t s C a s t Tu r n o u t ( % ) PE T E S I E M E N S MI K E B U N C I C MIDPENINSULA REGIONAL OPEN SPACE DIST, #1-DIRECTOR COUNTY OF SANTA CLARA Statement of Vote GENERAL ELECTIONNovember 6,2018 3737 - VBM Reporting 1209 835 69.07 401 179 3740 3740 1077 162 15.04 57 51 3740 - VBM Reporting 1077 687 63.79 312 185 3741 3741 693 79 11.40 38 17 3741 - VBM Reporting 693 478 68.98 250 88 3745 3745 1123 177 15.76 68 54 3745 - VBM Reporting 1123 762 67.85 392 152 3749 3749 578 115 19.90 42 40 3749 - VBM Reporting 578 323 55.88 161 85 3751 3751 20 0 0.00 00 3751 - VBM Reporting 20 16 80.00 313 3753 3753 1080 180 16.67 79 53 3753 - VBM Reporting 1080 642 59.44 296 159 3754 3754 723 102 14.11 47 23 3754 - VBM Reporting 723 493 68.19 271 106 3757 3757 855 125 14.62 47 45 3757 - VBM Reporting 855 517 60.47 223 146 3761 3761 4 0 0.00 00 3761 - VBM Reporting 4 3 75.00 01 3767 3767 741 114 15.38 54 26 3767 - VBM Reporting 741 466 62.89 223 129 3771 3771 742 123 16.58 48 39 3771 - VBM Reporting 742 454 61.19 209 112 3772 3772 771 121 15.69 46 42 3772 - VBM Reporting 771 420 54.47 195 124 3774 3774 1400 192 13.71 73 61 3774 - VBM Reporting 1400 908 64.86 465 215 3781 3781 1076 138 12.83 61 46 3781 - VBM Reporting 1076 719 66.82 360 140 3782 3782 372 0 0.00 00 3782 - VBM Reporting 372 291 78.23 130 55 3784 3784 125 0 0.00 00 3784 - VBM Reporting 125 100 80.00 46 20 3785 3785 918 129 14.05 61 31 3785 - VBM Reporting 918 630 68.63 322 138 3787 3787 28 0 0.00 00 3787 - VBM Reporting 28 24 85.71 10 11 3846 3846 127 0 0.00 00 3846 - VBM Reporting 127 90 70.87 48 26 4666 4666 1147 160 13.95 68 46 4666 - VBM Reporting 1147 736 64.17 370 172 4667 4667 8 0 0.00 00 4667 - VBM Reporting 8 7 87.50 14 4668 4668 926 129 13.93 53 41 4668 - VBM Reporting 926 628 67.82 313 129 4669 4669 6 0 0.00 00 4669 - VBM Reporting 6 6 100.00 40 4670 4670 1247 140 11.23 57 42 4670 - VBM Reporting 1247 819 65.68 386 201 4672 4672 65 0 0.00 00 4672 - VBM Reporting 65 48 73.85 25 18 4674 4674 1014 154 15.19 66 32 4674 - VBM Reporting 1014 688 67.85 351 133 4676 4676 1342 204 15.20 88 57 4676 - VBM Reporting 1342 857 63.86 425 192 4677 4677 922 124 13.45 40 45 4677 - VBM Reporting 922 582 63.12 263 134 4678 4678 1005 214 21.29 72 68 4678 - VBM Reporting 1005 577 57.41 286 139 4681 4681 1214 150 12.36 57 36 4681 - VBM Reporting 1214 750 61.78 351 162 12/05/18 12:26 PM 100102 Re g i s t r a t i o n Ba l l o t s C a s t Tu r n o u t ( % ) PE T E S I E M E N S MI K E B U N C I C MIDPENINSULA REGIONAL OPEN SPACE DIST, #1-DIRECTOR COUNTY OF SANTA CLARA Statement of Vote GENERAL ELECTIONNovember 6,2018 4685 4685 1256 165 13.14 79 38 4685 - VBM Reporting 1256 828 65.92 452 139 4687 4687 934 147 15.74 54 41 4687 - VBM Reporting 934 591 63.28 305 118 4688 4688 1337 182 13.61 77 52 4688 - VBM Reporting 1337 854 63.87 416 181 4690 4690 1241 209 16.84 75 60 4690 - VBM Reporting 1241 760 61.24 391 156 4692 4692 860 145 16.86 57 50 4692 - VBM Reporting 860 554 64.42 253 136 4696 4696 1119 156 13.94 66 52 4696 - VBM Reporting 1119 710 63.45 323 183 4699 4699 1311 180 13.73 63 66 4699 - VBM Reporting 1311 860 65.60 440 189 4702 4702 858 109 12.70 46 31 4702 - VBM Reporting 858 538 62.70 249 116 4703 4703 1356 148 10.91 52 36 4703 - VBM Reporting 1356 890 65.63 443 198 4704 4704 244 0 0.00 00 4704 - VBM Reporting 244 193 79.10 83 53 4707 4707 141 0 0.00 00 4707 - VBM Reporting 141 109 77.30 47 28 4723 4723 775 150 19.35 52 48 4723 - VBM Reporting 775 428 55.23 211 92 4740 4740 54 0 0.00 00 4740 - VBM Reporting 54 35 64.81 10 15 5742 5742 0 0 0.00 00 5742 - VBM Reporting 0 0 0.00 00 5743 5743 543 92 16.94 35 24 5743 - VBM Reporting 543 352 64.83 169 99 5744 5744 13 0 0.00 00 5744 - VBM Reporting 13 10 76.92 11 5745 5745 1227 187 15.24 75 53 5745 - VBM Reporting 1227 810 66.01 359 224 5746 5746 458 59 12.88 26 8 5746 - VBM Reporting 458 313 68.34 135 87 5747 5747 866 139 16.05 60 36 5747 - VBM Reporting 866 566 65.36 295 108 5750 5750 12 0 0.00 00 5750 - VBM Reporting 12 10 83.33 36 5752 5752 1035 188 18.16 74 68 5752 - VBM Reporting 1035 638 61.64 292 180 5756 5756 62 0 0.00 00 5756 - VBM Reporting 62 52 83.87 25 9 5758 5758 158 0 0.00 00 5758 - VBM Reporting 158 133 84.18 64 26 5759 5759 446 47 10.54 16 8 5759 - VBM Reporting 446 305 68.39 172 55 5760 5760 6 0 0.00 00 5760 - VBM Reporting 6 5 83.33 41 5762 5762 64 0 0.00 00 5762 - VBM Reporting 64 54 84.38 27 16 5763 5763 62 0 0.00 00 5763 - VBM Reporting 62 57 91.94 30 20 5765 5765 64 0 0.00 00 5765 - VBM Reporting 64 49 76.56 22 21 5770 5770 168 0 0.00 00 5770 - VBM Reporting 168 129 76.79 55 34 5772 5772 6 0 0.00 00 5772 - VBM Reporting 6 2 33.33 11 5774 5774 32 0 0.00 00 12/05/18 12:26 PM 100102 Re g i s t r a t i o n Ba l l o t s C a s t Tu r n o u t ( % ) PE T E S I E M E N S MI K E B U N C I C MIDPENINSULA REGIONAL OPEN SPACE DIST, #1-DIRECTOR COUNTY OF SANTA CLARA Statement of Vote GENERAL ELECTIONNovember 6,2018 5774 - VBM Reporting 32 26 81.25 613 5775 5775 328 55 16.77 20 12 5775 - VBM Reporting 328 198 60.37 101 52 5782 5782 150 0 0.00 00 5782 - VBM Reporting 150 124 82.67 60 32 5788 5788 15 0 0.00 00 5788 - VBM Reporting 15 15 100.00 92 5789 5789 11 0 0.00 00 5789 - VBM Reporting 11 6 54.55 32 5792 5792 2 0 0.00 00 5792 - VBM Reporting 2 2 100.00 02 5858 5858 156 0 0.00 00 5858 - VBM Reporting 156 117 75.00 53 23 6624 6624 8 0 0.00 00 6624 - VBM Reporting 8 8 100.00 71 6666 6666 148 0 0.00 00 6666 - VBM Reporting 148 117 79.05 69 24 6673 6673 2 0 0.00 00 6673 - VBM Reporting 2 2 100.00 20 Precinct Totals 65750 9525 14.49 3751 2770 VBM Reporting Totals 65750 41702 63.43 20279 9612 Grand Totals 65750 51227 77.91 24030 12382 STATEWIDE 65750 51227 77.91 24030 12382 US Representative, District 17 16518 12456 75.41 5754 2885 US Representative, District 18 49232 38771 78.75 18276 9497 State Senate, District 15 65750 51227 77.91 24030 12382 State Assembly District 24 2563 1995 77.84 1019 401 State Assembly District 28 63123 49178 77.91 22986 11970 State Assembly District 29 64 54 84.38 25 11 State Board of Equal. District 2 65750 51227 77.91 24030 12382 Supervisorial District 1 27834 22072 79.30 10330 5607 Supervisorial District 4 127 90 70.87 48 26 Supervisorial District 5 37789 29065 76.91 13652 6749 City of Campbell 127 90 70.87 48 26 City of Cupertino 16518 12456 75.41 5754 2885 Town of Los Gatos 19875 15651 78.75 7334 4006 City of Monte Sereno 2519 2031 80.63 990 441 City of Saratoga 20382 15914 78.08 7520 3729 Unincorporated Area 6329 5085 80.34 2384 1295 12/05/18 12:26 PM 100103 Re g i s t r a t i o n Ba l l o t s C a s t Tu r n o u t ( % ) KA R E N H O L M A N GR E G S C H A R F F MIDPENINSULA REGIONAL OPEN SPACE DIST, #5-DIRECTOR COUNTY OF SANTA CLARA Statement of Vote GENERAL ELECTIONNovember 6,2018 2001 2001 6 0 0.00 00 2001 - VBM Reporting 6 5 83.33 21 2003 2003 1069 182 17.03 93 45 2003 - VBM Reporting 1069 720 67.35 448 150 2005 2005 1273 290 22.78 164 50 2005 - VBM Reporting 1273 771 60.57 446 161 2006 2006 77 0 0.00 00 2006 - VBM Reporting 77 69 89.61 31 20 2009 2009 1418 275 19.39 137 50 2009 - VBM Reporting 1418 776 54.72 415 183 2013 2013 1302 201 15.44 104 48 2013 - VBM Reporting 1302 866 66.51 473 193 2014 2014 1488 264 17.74 132 53 2014 - VBM Reporting 1488 859 57.73 433 205 2015 2015 1393 217 15.58 97 49 2015 - VBM Reporting 1393 826 59.30 396 222 2018 2018 136 0 0.00 00 2018 - VBM Reporting 136 85 62.50 40 28 2019 2019 870 157 18.05 91 27 2019 - VBM Reporting 870 535 61.49 307 103 2025 2025 1436 207 14.42 116 41 2025 - VBM Reporting 1436 939 65.39 489 242 2028 2028 1084 177 16.33 93 41 2028 - VBM Reporting 1084 641 59.13 321 157 2034 2034 1395 233 16.70 133 46 2034 - VBM Reporting 1395 891 63.87 480 202 2043 2043 1172 177 15.10 108 37 2043 - VBM Reporting 1172 786 67.06 416 235 2046 2046 1274 194 15.23 101 45 2046 - VBM Reporting 1274 844 66.25 476 196 2065 2065 1400 204 14.57 111 42 2065 - VBM Reporting 1400 963 68.79 548 216 2068 2068 1272 143 11.24 68 30 2068 - VBM Reporting 1272 927 72.88 520 203 2069 2069 1188 159 13.38 94 24 2069 - VBM Reporting 1188 809 68.10 475 183 2081 2081 1419 162 11.42 78 34 2081 - VBM Reporting 1419 1009 71.11 595 200 2090 2090 866 138 15.94 82 27 2090 - VBM Reporting 866 526 60.74 277 126 2096 2096 851 91 10.69 51 19 2096 - VBM Reporting 851 592 69.57 346 146 2098 2098 764 144 18.85 80 31 2098 - VBM Reporting 764 468 61.26 254 115 2101 2101 708 133 18.79 65 32 2101 - VBM Reporting 708 432 61.02 219 104 2102 2102 753 124 16.47 69 14 2102 - VBM Reporting 753 421 55.91 203 87 2107 2107 869 162 18.64 92 39 2107 - VBM Reporting 869 512 58.92 256 134 2108 2108 1244 194 15.59 108 40 2108 - VBM Reporting 1244 847 68.09 472 195 2110 2110 860 159 18.49 85 33 2110 - VBM Reporting 860 557 64.77 299 138 2112 2112 1210 216 17.85 115 48 2112 - VBM Reporting 1210 753 62.23 422 174 2114 2114 713 79 11.08 36 17 2114 - VBM Reporting 713 479 67.18 227 129 2115 2115 1208 207 17.14 113 52 2115 - VBM Reporting 1208 766 63.41 455 165 2117 2117 827 163 19.71 82 34 12/05/18 12:26 PM 100103 Re g i s t r a t i o n Ba l l o t s C a s t Tu r n o u t ( % ) KA R E N H O L M A N GR E G S C H A R F F MIDPENINSULA REGIONAL OPEN SPACE DIST, #5-DIRECTOR COUNTY OF SANTA CLARA Statement of Vote GENERAL ELECTIONNovember 6,2018 2117 - VBM Reporting 827 525 63.48 295 108 2120 2120 944 140 14.83 66 36 2120 - VBM Reporting 944 597 63.24 296 151 2124 2124 207 0 0.00 00 2124 - VBM Reporting 207 177 85.51 72 52 2125 2125 259 50 19.31 26 9 2125 - VBM Reporting 259 155 59.85 70 37 2126 2126 62 0 0.00 00 2126 - VBM Reporting 62 46 74.19 19 16 2129 2129 733 138 18.83 69 27 2129 - VBM Reporting 733 416 56.75 223 107 2144 2144 7 0 0.00 00 2144 - VBM Reporting 7 0 0.00 00 2539 2539 62 0 0.00 00 2539 - VBM Reporting 62 51 82.26 28 11 2872 2872 0 0 0.00 00 2872 - VBM Reporting 0 0 0.00 00 Precinct Totals 33819 5380 15.91 2859 1120 VBM Reporting Totals 33819 21641 63.99 11744 5095 Grand Totals 33819 27021 79.90 14603 6215 STATEWIDE 33819 27021 79.90 14603 6215 US Representative, District 18 33819 27021 79.90 14603 6215 State Senate, District 13 33819 27021 79.90 14603 6215 State Assembly District 24 33819 27021 79.90 14603 6215 State Board of Equal. District 2 33819 27021 79.90 14603 6215 Supervisorial District 5 33819 27021 79.90 14603 6215 City of Palo Alto 33757 26970 79.89 14575 6204 Unincorporated Area 62 51 82.26 28 11 COUNTY OF SAN MATEO STATEMENT OF THE VOTE EXHIBIT B MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMBER, BOARD OF DIRECTORS, WARD 5 41 MI D P E N I N S U L A R E G I O N A L KA R E N H O L M A N GR E G S C H A R F F Tu r n o u t ( % ) Re g i s t r a t i o n Ba l l o t s C a s t 3340 667 505 4 2 75.7 3480 569 463 228 95 81.4 3903 874 749 2 1 85.7 4001 809 445 265 104 55.0 4002 796 368 187 107 46.2 4003 811 444 249 107 54.7 4004 653 357 199 101 54.7 4005 745 421 226 121 56.5 4006 943 552 270 170 58.5 4007 922 579 284 154 62.8 4008 779 420 228 123 53.9 4009 725 419 220 111 57.8 4010 955 532 289 135 55.7 4011 735 423 227 106 57.6 4013 0 0 0 0 0.0 4014 875 524 284 146 59.9 4015 528 272 139 73 51.5 4401 511 415 220 89 81.2 4402 670 568 309 109 84.8 4403 1,007 651 335 160 64.6 4404 1,468 875 493 216 59.6 4406 55 28 13 9 50.9 4407 538 427 231 98 79.4 4408 777 629 359 130 81.0 4409 1,066 884 510 144 82.9 4410 557 405 200 88 72.7 4411 546 405 188 108 74.2 4412 693 575 281 119 83.0 4413 452 374 194 73 82.7 4431 46 35 28 3 76.1 4432 152 114 60 20 75.0 4434 0 0 0 0 0.0 4435 5 5 1 2 100.0 4436 32 15 5 6 46.9 4438 284 235 118 51 82.7 4507 145 84 42 32 57.9 Absentee Totals Early Voting Totals Election Day Totals 0.0 Grand Totals 1187 5701 0 6888 506 2607 0 3113 2,315 11,882 0 21,390 21,390 21,390 10.8 55.5 21,390 14,197 66.4 COUNTY OF SAN MATEO STATEMENT OF THE VOTE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMBER, BOARD OF DIRECTORS, WARD 5 41 Early Voting Totals MI D P E N I N S U L A R E G I O N A L KA R E N H O L M A N GR E G S C H A R F F Tu r n o u t ( % ) Re g i s t r a t i o n Ba l l o t s C a s t 14TH CONGRESSIONAL DISTRICT 13,048 1,652 915 386 12.7 18TH CONGRESSIONAL DISTRICT 8,342 663 272 120 7.9 24TH ASSEMBLY DISTRICT 21,390 2,315 1187 506 10.8 3RD SUPERVISORIAL DISTRICT 2,110 152 29 13 7.2 4TH SUPERVISORIAL DISTRICT 19,280 2,163 1158 493 11.2 13TH SENATORIAL DISTRICT 21,390 2,315 1187 506 10.8 BOARD OF EQUALIZATION DIST 2 21,390 2,315 1187 506 10.8 CITY OF EAST PALO ALTO 10,276 1,257 704 297 12.2 CITY OF MENLO PARK 8,859 896 450 193 10.1 LA HONDA-PESCADERO UNIFIED 667 29 4 2 4.3 MENLO PARK CITY COUNCIL DIST 1 2,659 387 207 87 14.6 MENLO PARK CITY COUNCIL DIST 2 3,952 289 147 47 7.3 MENLO PARK FIRE PROTECTION DIST 19,704 2,203 1179 500 11.2 MIDPEN REGIONAL WARD 5 21,390 2,315 1187 506 10.8 PORTOLA VALLEY SCHOOL DISTRICT 874 73 0 1 8.4 RAVENSWOOD CITY SCHOOL DIST 13,818 1,697 898 383 12.3 SMC BOARD OF ED TRUSTEE AREA 1 21,390 2,315 1187 506 10.8 SAN MATEO COUNTY HARBOR 21,390 2,315 1187 506 10.8 SEQUOIA HEALTHCARE DIST ZONE A 297 40 20 8 13.5 SEQUOIA HEALTHCARE DIST ZONE E 874 73 0 1 8.4 TOWN OF PORTOLA VALLEY 874 73 0 1 8.4 UNINCORPORATED AREA 1,381 89 33 15 6.4 Early Voting Totals 1187 506 10.8 2,315 21,390 COUNTY OF SAN MATEO STATEMENT OF THE VOTE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMBER, BOARD OF DIRECTORS, WARD 5 41 Absentee Totals MI D P E N I N S U L A R E G I O N A L KA R E N H O L M A N GR E G S C H A R F F Tu r n o u t ( % ) Re g i s t r a t i o n Ba l l o t s C a s t 14TH CONGRESSIONAL DISTRICT 13,048 5,828 3082 1600 44.7 18TH CONGRESSIONAL DISTRICT 8,342 6,054 2619 1007 72.6 24TH ASSEMBLY DISTRICT 21,390 11,882 5701 2607 55.5 3RD SUPERVISORIAL DISTRICT 2,110 1,565 205 85 74.2 4TH SUPERVISORIAL DISTRICT 19,280 10,317 5496 2522 53.5 13TH SENATORIAL DISTRICT 21,390 11,882 5701 2607 55.5 BOARD OF EQUALIZATION DIST 2 21,390 11,882 5701 2607 55.5 CITY OF EAST PALO ALTO 10,276 4,499 2363 1261 43.8 CITY OF MENLO PARK 8,859 5,744 3095 1232 64.8 LA HONDA-PESCADERO UNIFIED 667 476 0 0 71.4 MENLO PARK CITY COUNCIL DIST 1 2,659 1,268 686 315 47.7 MENLO PARK CITY COUNCIL DIST 2 3,952 2,937 1642 588 74.3 MENLO PARK FIRE PROTECTION DIST 19,704 10,656 5661 2578 54.1 MIDPEN REGIONAL WARD 5 21,390 11,882 5701 2607 55.5 PORTOLA VALLEY SCHOOL DISTRICT 874 676 2 0 77.3 RAVENSWOOD CITY SCHOOL DIST 13,818 6,411 3054 1572 46.4 SMC BOARD OF ED TRUSTEE AREA 1 21,390 11,882 5701 2607 55.5 SAN MATEO COUNTY HARBOR 21,390 11,882 5701 2607 55.5 SEQUOIA HEALTHCARE DIST ZONE A 297 158 82 44 53.2 SEQUOIA HEALTHCARE DIST ZONE E 874 676 2 0 77.3 TOWN OF PORTOLA VALLEY 874 676 2 0 77.3 UNINCORPORATED AREA 1,381 963 241 114 69.7 Absentee Totals 5701 2607 55.5 11,882 21,390 COUNTY OF SAN MATEO STATEMENT OF THE VOTE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMBER, BOARD OF DIRECTORS, WARD 5 41 Grand Totals MI D P E N I N S U L A R E G I O N A L KA R E N H O L M A N GR E G S C H A R F F Tu r n o u t ( % ) Re g i s t r a t i o n Ba l l o t s C a s t 14TH CONGRESSIONAL DISTRICT 13,048 7,480 3997 1986 57.3 18TH CONGRESSIONAL DISTRICT 8,342 6,717 2891 1127 80.5 24TH ASSEMBLY DISTRICT 21,390 14,197 6888 3113 66.4 3RD SUPERVISORIAL DISTRICT 2,110 1,717 234 98 81.4 4TH SUPERVISORIAL DISTRICT 19,280 12,480 6654 3015 64.7 13TH SENATORIAL DISTRICT 21,390 14,197 6888 3113 66.4 BOARD OF EQUALIZATION DIST 2 21,390 14,197 6888 3113 66.4 CITY OF EAST PALO ALTO 10,276 5,756 3067 1558 56.0 CITY OF MENLO PARK 8,859 6,640 3545 1425 75.0 LA HONDA-PESCADERO UNIFIED 667 505 4 2 75.7 MENLO PARK CITY COUNCIL DIST 1 2,659 1,655 893 402 62.2 MENLO PARK CITY COUNCIL DIST 2 3,952 3,226 1789 635 81.6 MENLO PARK FIRE PROTECTION DIST 19,704 12,859 6840 3078 65.3 MIDPEN REGIONAL WARD 5 21,390 14,197 6888 3113 66.4 PORTOLA VALLEY SCHOOL DISTRICT 874 749 2 1 85.7 RAVENSWOOD CITY SCHOOL DIST 13,818 8,108 3952 1955 58.7 SMC BOARD OF ED TRUSTEE AREA 1 21,390 14,197 6888 3113 66.4 SAN MATEO COUNTY HARBOR 21,390 14,197 6888 3113 66.4 SEQUOIA HEALTHCARE DIST ZONE A 297 198 102 52 66.7 SEQUOIA HEALTHCARE DIST ZONE E 874 749 2 1 85.7 TOWN OF PORTOLA VALLEY 874 749 2 1 85.7 UNINCORPORATED AREA 1,381 1,052 274 129 76.2 Absentee Totals Early Voting Totals Election Day Totals 0.0 Grand Totals 1187 5701 0 6888 506 2607 0 3113 2,315 11,882 0 21,390 21,390 21,390 10.8 55.5 21,390 14,197 66.4 ATTACHMENT 2 Resolutions/2018/18-__Appoint Ward 2 1 RESOLUTION NO. 18-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING DIRECTOR – WARD 2 OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT WHEREAS, an election for the office of Director – Ward 2 of the Midpeninsula Regional Open Space District was scheduled to be held on November 6, 2018; and WHEREAS, at 5:00 p.m. on the 83rd day prior to the date of said election only one person had been nominated for the position to be filled at that election; and WHEREAS in accordance with Section 5532(e) of the Public Resources Code, the Board of Directors, at a regular or special meeting shall appoint to the office the person who has been nominated, and WHEREAS, Yoriko Kishimoto was unopposed as a candidate for Director – Ward 2. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District, that, pursuant to and in accordance with Section 5532 of the Public Resources Code, YORIKO KISHIMOTO Is appointed Director – Ward 2 of said District, is duly qualified for the office of Director – Ward 2 of the Midpeninsula Regional Open Space District and shall take office and serve exactly as if elected at the November 6, 2018 general district election for said office. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2018, at a special meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors ATTACHMENT 2 Resolutions/2018/18-__Appoint Ward 2 2 APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk ATTACHMENT 3 Resolutions/2018/18-__Appoint Ward 6 1 RESOLUTION NO. 18-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING DIRECTOR – WARD 6 OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT WHEREAS, an election for the office of Director – Ward 6 of the Midpeninsula Regional Open Space District was scheduled to be held on November 6, 2018; and WHEREAS, at 5:00 p.m. on the 83rd day prior to the date of said election only one person had been nominated for the position to be filled at that election; and WHEREAS, in accordance with Section 5532(e) of the Public Resources Code, the Board of Directors, at a regular or special meeting shall appoint to the office the person who has been nominated, and WHEREAS, Larry Hassett was unopposed as a candidate for Director – Ward 6. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District, that, pursuant to and in accordance with Section 5532 of the Public Resources Code, LARRY HASSETT is appointed Director – Ward 6 of said District, is duly qualified for the office of Director – Ward 6 of the Midpeninsula Regional Open Space District and shall take office and serve exactly as if elected at the November 6, 2018 general district election for said office. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2018, at a special meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors ATTACHMENT 3 Resolutions/2018/18-__Appoint Ward 6 2 APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk R-18-150 Meeting 18-42 December 12, 2018 AGENDA ITEM 3 AGENDA ITEM Annual Dedication Report of Certain Lands of the Midpeninsula Regional Open Space District GENERAL MANAGER’S RECOMMENDATION Accept the annual report on the status of dedicated interests in lands of the Midpeninsula Regional Open Space District held for public open space purposes. SUMMARY In accordance with the Midpeninsula Regional Open Space District’s (District) Policy for Dedication of District Lands, adopted in January 1986 (Attachment 1), an annual report of the status of District lands as dedicated or undedicated is prepared each December. To date, approximately 67% of District lands are dedicated. Based on an annual, parcel-specific analysis of District property, no additional land is recommended this year for dedication. BACKGROUND In accordance with the Policy for Dedication of District Lands, the Board of Directors (Board) receives an annual report indicating the status of District lands as dedicated or undedicated as of December 1st of the reporting year. The annual report may also contain recommendations for additional dedication of specific District properties or interests in lands. Upon dedication, those properties effectively become permanently protected, and the District voluntarily eliminates its ability to sell or otherwise convey those dedicated properties without voter consent, except under narrow statutory exceptions. The exceptions are referenced in the District’s enabling legislation within Public Resources Code Section 5540. The statutory exceptions only permit (1) exchanges of dedicated land of equal or greater open space value not to exceed a total of 40 acres in a calendar year, or (2) the transfer of land to another government agency upon the condition that the land will continue to be protected as open space in perpetuity. Undedicated lands within the District's boundaries are reserved for future dedication to park and/or open space purposes, but only after the necessary planning, boundary adjustments, provision for permanent access, and other changes in configuration, which may involve the disposal or exchange of interests in all or portions of such lands, have been completed. Retaining certain lands in an undedicated status affords maximum flexibility to achieve these modifications. In the interim, undedicated District lands may be used for park or open space purposes within the meaning of Section 5540 of the Public Resources Code. R-18-150 Page 2 When considering the adoption of any Use and Management Plan, the Board determines whether the underlying land is to be dedicated at the time of the annual report, or to be withheld until a later time, such as when more comprehensive planning has been completed. Dedication status is also reviewed as part of the regular land use and management planning process, such as approval of a Site Plan, Preserve Plan or Master Plan. When approving such plans, the Board may adopt a motion of intention to dedicate at the time of the annual report or to withhold dedication until a future time. Another factor for consideration is whether a granting agency requires dedication of a grant-funded property as a condition of funding. DISCUSSION Dedication Status Summary The Dedication Status Summary Report 2018 (Attachment 2) provides the total acres held within each District preserve and their dedication status. Only those parcels for which title has passed to the District on or before December 1, 2018 are included in the acreage totals. The interests in land that the District holds, i.e., fee title, easement, or other (lease, management agreement, etc.), are listed for each category. Rights of first refusal and/or reversions to the District are not included. The table below provides a summary of the dedication status of District lands. Land Interests of the District Acres Fee Title Interests 58,223.81 Lesser Interests 5,270.76 Total District Interests 63,494.57 Lands with lesser interest that prevent dedication -1,919.55 Total acres of lands with marketable interests 61,575.02 Dedication status of lands with marketable interests % Acres Dedicated lands 66.88 41,178.31 Undedicated lands 33.12 20,396.70 Total acres of lands with marketable interests 100.00 61,575.02 Open Space Lands Acquired since December 1, 2017 The last annual report was presented to the Board on December 13, 2017 (R-17-138). The table below reports total lands acquired since that date that have closed escrow as of December 1, 2018. Year Interest Type Acres Appraised Value District Expenditure Partner funds, exchanges, grants or gifts 2018 Fee 163.24 $3,200,000 $2,450,000 $750,000 2018 Easement 45.91 $230,000 $180,000 50,000 Total 209.15 $3,430,000 $2,630,000 $800,000 Dedication Recommendations for 2018 The District annually conducts a parcel-specific analysis to provide recommendations for dedications. The analysis includes consideration of criteria identified in the governing policy (see Attachment 1). Staff also considers preserve parcel configuration, surrounding land use, pending negotiations for adjacent acquisitions, project coordination with partner agencies, and R-18-150 Page 3 other relevant factors. Based upon the analysis conducted, there are no lands suitable for dedication at this time. Recommendations for Later Dedication Pockets of undedicated lands occur throughout the District, but the majority of the District’s undedicated land lies within La Honda Creek and Sierra Azul Open Space Preserves (OSP). At La Honda Creek OSP, 46% (2,848.61 acres) of the 6143.70-acre preserve is undedicated. Development of public access improvements are underway in the Preserve. When the 2012 Master Plan is amended to include property acquired since 2012, and public access improvements are completed, the status of undedicated lands will be reevaluated. At Sierra Azul OSP, 71% (13,685.73 acres) of the 19,184.28-acre preserve is undedicated. Completion of the Sierra Azul OSP Master Plan was deferred to allow for a focused implementation of the Mount Umunhum Public Access and Environmental Restoration Project. When long-term management goals for the entire Preserve are approved, the status of undedicated lands will be reevaluated. FISCAL IMPACT There are no costs and no fiscal impact associated with acceptance of this report. BOARD COMMITTEE REVIEW No Board Committee review is required for this item. PUBLIC NOTICE Public notice was provided pursuant to the Brown Act. Notice was also given to the California Coastal Conservancy, County of Santa Clara, County of San Mateo, Santa Clara Valley Water District, and Peninsula Open Space Trust. No additional notice is necessary. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS In 2019, Real Property staff will review with other Departments the District lands that may be suitable for dedication in the future, and provide these findings as part of the 2019 Annual Dedication report. Attachment 1: Policy for Dedication of District Lands Attachment 2: Dedication Status Summary Report 2018 Responsible Department Head and Staff Contact: Michael Williams, Real Property Manager Prepared by: Elish Ryan, Real Property Planner III Lupe Hernandez, Administrative Assistant RESOLUTION NO. 86-6 Adopted 1/22/86 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING AN AMENDED POLICY FOR THE DEDICA- TION OF DISTRICT LANDS POLICY FOR DEDICATION OF DISTRICT LANDS WHEREAS, this Board desires to reaffiim and memorialize its policy concerning the status of District lands, now owned or later acquired, with respect to the distinction between dedicated and non - dedicated land: NOW, THEREFORE, BE IT RESOLVED that the policy of the Midpenin- sula Regional Open Space District concerning the status of land it owns or administers is as follows: 1. Dedicated Land. Dedicated land means all real property or interests therein, formally dedicated for park or open space, or both, purposes by resolution of this Board. 2. Undedicated Land. Undedicated land means all real property, or interests therein, that is not "dedicated land" as defined above. Undedicated land shall be considered to be held in a "planning reserve" status and shall not be considered to be dedicated for park or open space, or both, purposes within the meaning of Section 5540 of the Public Resources Code. Normally, undedicated lands within the District's boundaries will be held for future dedication to park or open space, or both, purposes, but only after the necessary planning, boundary adjustments, provision for permanent access and other changes in configuration, which may involve the disposal or exchange of interests in all or portions of such lands, have been completed. Nevertheless, undedicated land may be used on a limited basis for park or open space, or both, purposes within the meaning of Section 5540 of the Public Resources Code. At the time of adoption of the Interim Use and Management Plan following acquisition, the Board shall decide by adopted motion whether or not the acquired parcel of land is intended to be dedicated at the time of the annual report described below. The status of each such parcel shall also be reviewed as part of the regular land use and management planning process, and the Board may then adopt a motion of intention to dedicate at the time of the annual report. An annual report shall be made in December of each year showing which District lands are in planning reserve status. At that time, the Board of Directors will normally dedicate by resolution any lands which it deems appropriate, but may also dedicate lands at any other time. 3. Transfer -Dedicated Land. Dedicated land may not be conveyed except as provided in Section 5540, Section 5540.5 or Section 5540.6 of the Public Resources Code. 4. Transfer -Undedicated Land. Undedicated land may be conveyed, transferred, leased, or disposed of at the sole discretion of the Board of Directors. 5. This resolution supercedes Resolution 79-54. Dedication Status Summary Report Preserve Dedicated Undedicat- ed Intended Fee Acreage Easements on Private Land Dedicated Undedicat- ed Intended Easements on Public Land Dedicated Undedicat- ed Intended Lease and Manage- ment Contribu- tion Only Other Interest Dedicated Acres Undedicat- ed Acres Total Acres Fee , Easements and Other 1,355.15 80.12 74.30 0.00 1.93 1.20 0.00 0.00 0.00 0.00 0.00 0.00 1,355.15 82.05 1,437.20Bear Creek Redwoods 0.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00Briggs Creek 507.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.20 507.18 1.20 508.38Coal Creek 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Costanoan Way 0.00 0.00 0.00 0.00 0.00 0.00 468.00 0.00 0.00 0.00 0.00 0.00 468.00 0.00 468.00Edgewood County Park 2,902.27 3.80 0.00 0.00 0.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,902.27 4.10 2,906.37El Corte de Madera Cre 1,392.83 30.00 0.00 0.12 6.64 0.00 0.00 0.00 0.00 0.00 0.00 0.69 1,392.95 37.33 1,430.28El Sereno 0.00 43.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 43.21 43.21Felton Station 211.28 0.00 0.00 0.00 0.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 211.28 0.40 211.68Foothills 735.09 0.00 0.00 0.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 735.09 4.00 739.09Fremont Older 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,227.26 0.00 0.00 1,227.26 1,227.26G.G.N.R.A. 3,294.92 2,845.23 2,397.35 0.17 3.00 0.00 0.00 0.38 0.00 0.00 0.00 0.00 3,295.09 2,848.61 6,143.70La Honda Creek 1,928.41 230.99 0.00 13.15 0.00 0.00 0.00 0.00 0.00 39.33 0.00 14.01 1,941.56 284.33 2,225.89Long Ridge 274.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 274.31 0.00 274.31Los Trancos 991.63 724.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 991.63 724.00 1,715.63Miramontes Ridge 3,388.70 -11.34 0.00 34.03 28.10 24.90 0.00 0.00 0.00 85.37 0.00 11.89 3,422.73 114.02 3,536.75Monte Bello Friday, November 9, 2018 Page 1 of 3 2018 Preserve Dedicated Undedicat- ed Intended Fee Acreage Easements on Private Land Dedicated Undedicat- ed Intended Easements on Public Land Dedicated Undedicat- ed Intended Lease and Manage- ment Contribu- tion Only Other Interest Dedicated Acres Undedicat- ed Acres Total Acres Fee , Easements and Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 163.86 0.00 0.00 163.86 163.86Moody Gulch 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5.19 0.00 0.00 0.00 0.00 0.00 5.19 5.19Other 307.89 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 307.89 0.00 307.89Picchetti 365.78 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.10 365.78 0.10 365.88Pulgas Ridge 3,742.23 1,010.52 84.15 0.00 45.00 0.00 0.00 0.00 0.00 0.00 0.00 0.10 3,742.23 1,055.62 4,797.85Purisima Creek 2,178.53 1.20 0.00 1,515.36 0.50 0.00 0.00 0.00 0.00 292.85 0.00 0.00 3,693.89 294.55 3,988.44Rancho San Antonio 273.67 0.00 0.00 0.00 1.45 0.00 0.00 1.23 0.00 98.00 0.00 0.00 371.67 2.68 374.35Ravenswood 3,013.33 118.19 0.39 0.00 353.00 0.00 0.00 0.00 0.00 0.00 0.00 6.00 3,013.33 477.19 3,490.52Russian Ridge 1,345.57 201.07 0.00 0.00 0.68 0.00 66.00 0.00 0.00 0.00 0.00 0.00 1,411.57 201.75 1,613.32Saratoga Gap 5,058.13 13,566.50 1,634.41 68.42 42.35 20.25 372.00 0.00 0.00 75.65 0.00 1.24 5,498.55 13,685.73 19,184.28Sierra Azul 2,051.53 10.00 0.00 80.97 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,132.50 10.00 2,142.50Skyline Ridge 173.64 0.00 0.00 94.00 2.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 267.64 2.50 270.14St. Joseph's Hill 53.74 0.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 54.74 0.00 54.74Steven's Creek Shorelin 623.76 2.38 2.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 623.76 2.38 626.14Teague Hill 152.22 0.00 0.00 4.55 10.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 156.77 10.00 166.77Thornewood 707.48 952.49 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 707.48 952.49 1,659.97Tunitas Creek 1,304.49 80.71 78.71 5.79 0.00 0.00 23.00 0.00 0.00 0.00 0.00 0.00 1,333.28 80.71 1,413.99Windy Hill Friday, November 9, 2018 Page 2 of 3 Preserve Dedicated Undedicat- ed Intended Fee Acreage Easements on Private Land Dedicated Undedicat- ed Intended Easements on Public Land Dedicated Undedicat- ed Intended Lease and Manage- ment Contribu- tion Only Other Interest Dedicated Acres Undedicat- ed Acres Total Acres Fee , Easements and Other 38,333.75 19,890.06 4,271.69All Preserves 1,817.56 499.85 46.35 929.00 6.80 0.00 591.20 1,391.12 35.23 41,178.31 22,316.25 63,494.57 Note: Excludes acreage where "Interest Held By Other" Friday, November 9, 2018 Page 3 of 3 Rev. 1/3/18 R-18-145 Meeting 18-42 December 12, 2018 AGENDA ITEM 4 AGENDA ITEM Award of Contract for Partial Demolition, Repair, and Improvements at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve GENERAL MANAGER’S RECOMMENDATION(S) 1. Award a contract to Belz Construction Inc., for partial demolition, repair and improvements of three structures at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve for a base contract amount of $226,000. 2. Authorize a 15% contract contingency of $33,900, to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $259,900. SUMMARY Midpeninsula Regional Open Space District (District) staff issued a Request for Bids for partial demolition, repairs, and improvements at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve on October 3, 2018. Staff opened bids on Wednesday, November 7, 2018. Belz Construction Inc., submitted the only bid. The General Manager recommends awarding the contract to the lowest responsive and responsible bidder, Belz Construction, Inc., for a total not-to-exceed amount of $259,900. The scope under the recommended contract encompasses Phase II work of a four-phase project to comply with an agreement between the District and San Mateo County to remove unpermitted additions to three structures. The scope also includes restroom improvements and the addition of a kitchen to make one of the structures a self-sufficient residence for rental use. The Fiscal Year (FY) 2018-19 Budget includes sufficient funds for this contract. DISCUSSION Background The District purchased the property located at 20000 Skyline Boulevard (see Exhibit A) in the unincorporated area of San Mateo County on November 29, 2010 (Board Report #10-115), with five (5) occupied residences. In the past few years, tenants have moved out of four of the five residences, with only the old house currently occupied. When the District applied for a building permit to replace a deck, the San Mateo County (County) Planning Department raised several permitting issues with the buildings. One structure has a permit that was never finalized, three structures have non-permitted additions, and one structure was not permitted at all. The County issued the deck permit on condition that the District would resolve the other permit issues. Staff worked with County Planning to warrant and R-18-145 Page 2 finalize permits on four (4) structures (requires removal of unpermitted additions to three structures) and full demolition of one (1) non-permitted structure. The four retained structures are referred to as the main house, old house, guesthouse, and carriage house. The non-permitted structure identified for demolition is the granny house. This is Phase II of a four-phase project. A separate contractor completed Phase I, site cleanup, in FY2017-18. Phase II includes asbestos abatement; finalizing the permit on the main house; and removing non-permitted additions to the carriage house, guesthouse, and old house. This project also includes remodeling the guesthouse restroom and adding a kitchen to make it a self- sufficient residence for rental use. Phase III will begin later in FY2018-19 under a separate contract and will include a remodel of the main house and old house. The remodels are required for improved habitability. Phase IV will begin FY2019-20 and will include demolition of the granny house as required by the County and removal of defunct ancillary structures (shed and stable/tack room/storage) to clean up the site. Once Phase II improvements are completed, the guesthouse will be available for rent and the carriage house, with the unpermitted addition removed, will become a common area for laundry and storage. This is the best use for the carriage house because it would require substantial improvements and permitting to be a standalone residential rental. Once Phase III improvements are complete, three rental properties will be available for rent. The estimated annual market rent for the properties is $54,000. Contractor Selection A Request for Bids was posted through BidSync and on the District website on October 2, 2018. An email was sent to contractors, subcontractors, and consultants who had requested to be notified of the Project, as well as to the builders’ exchanges through BidSync. Legal notices were posted in the San Mateo County Times and Menlo Park Almanac. Three (3) general contractors attended a mandatory pre-bid meeting and site walk at the Project site on October 17, 2018. Sealed bids were due on November 7, 2018, and one (1) contractor submitted a bid. Belz Construction, Inc., is the lowest responsible and responsive bidder for this project. The bid is very close to the project estimate, differing by only 5%. Table 1: Remodel and Rodent Abatement (Base Bid) Bidder Location Total Bid Percent Difference from Project Estimate of $215,000 1. Belz Construction Orangevale 226,000 +5% FISCAL IMPACT The FY2018-19 budget includes $559,325 for the Russian Ridge – Bergman Residences Reconstruction Project 61009. A portion of these funds is allocated for Phase III of this project, which will occur later this fiscal year. There are sufficient funds in the project budget to cover the recommended Phase II actions and expenditures. R-18-145 Page 3 FY2018-19 Bergman Residences Reconstruction (Project #61009) $559,775 Spent-to-Date (as of 11/6/2018): $14,541 Encumbrances: $1,419 Belz Construction, Inc., Contract with Contingency: $259,900 Remaining Budget (if approved): $283,915 The recommended action is not eligible for Measure AA reimbursement. BOARD COMMITTEE REVIEW This item was not previously reviewed by a Board Committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act, including adjacent neighbors. CEQA COMPLIANCE These improvements and hazardous materials remediation are categorically exempt under section 15301, Existing Facilities, of the California Environmental Quality Act. Section 15301 exempts the repair, maintenance, or minor alteration of existing public or private structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination, including the demolition of individual small structures. NEXT STEPS If approved by the Board of Directors, the General Manager will enter into a contract with Belz Construction Inc., to perform general construction services for Phase II of the Project. Final contract signature is subject to meeting all District requirements, such as having all required insurance and bonding in place. Phase II is scheduled to be completed by April 30, 2019. Attachment 1. Site Map Responsible Department Head: Michael Jurich, Acting Land and Facilities Services Manager Prepared by: Jean Chung, Property Management Specialist I Contact person: Jean Chung, Property Management Specialist I Graphics prepared by: Francisco Lopez Tapia, GIS Technician Intern !P Old House Main House Carriage House/Apartment Stable/ Tack Room/ StorageGarage/Storage PrivateParcel GrannyHouse Guest House Shed Alder S p ring Trail 2 2 0 0 2 0 0 0 20 0 0 1 8 0 0 2 0 0 0 1 8 0 0 1 8 0 0 1 6 0 0 2 2 0 0 2 2 0 0 1600 2 0 0 0 RR10 M i d p en i n su la Re g i onal Op e n S p a ce D i st r i ct (M RO S D) O ct o b er 2 01 8 Att ac hment 1: Sit e Ma p - 20000 Skyl ine Bo ul e var d Path: G:\Projects\Russian_Ridge\Bergman\SiteMap_Bergman\SiteMap_20000SkylineBlvd_20181022.mxd Created By: flopez 0 300150 FeetI MROSD Preser ves Pr ivate Proper ty While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. R U S S I A N R I D G E O P E N S P A C E P R E S E R V E B ergm an Proper ty Area of Detail ÄÆ84 ÄÆ82 ÄÆ9ÄÆ236 ÄÆ35 ÄÆ17 ÄÆ1 ÄÆ280 ÄÆ280 ÄÆ1 ÄÆ85 ÄÆ1 ÄÆ35 Half Moon Bay Redwood City East Palo Alto Mountain View Palo Alto Cupertino Saratoga Sunnyvale B u il di ng R-18-151 Meeting 18-42 December 12, 2018 AGENDA ITEM 5 AGENDA ITEM Office Lease Extensions between Wellington Park Investors and Midpeninsula Regional Open Space District at 4984 El Camino Real, Los Altos, Suites 100 and 115 for Administrative Office Use. GENERAL MANAGER’S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the report. 2. Adopt a Resolution authorizing the General Manager to enter into office lease extensions with Wellington Park Investors. SUMMARY The General Manager recommends adopting the attached Resolution (Attachment 1) to enter into new office lease addendums for Suites 100 and 115 at 4984 El Camino Real, Los Altos, extending the lease terms through the spring of 2022. Suite 100 contains 1,564 square feet and the lease would extend three years and two months to March 31, 2022. Suite 115 contains 3,520 square feet and the lease would extend three years and three months to June 30, 2022. The lease extensions are projected to end upon completion of the new Administrative Office remodel project at 5050 El Camino Real, Los Altos, including staff relocation time. The following report presents a description of the proposed lease extensions, background, the environmental review findings, and terms. The current fiscal year budget includes sufficient funds for the rental rate increase through June 30. Future fiscal year budgets would reflect the new annual rates. DISCUSSION 5050 El Camino Real, Los Altos (New Administration Building) In July of 2017, the Midpeninsula Regional Open Space District (District) entered into a purchase contract for the 39,010 square foot office building at 5050 El Camino Real, Los Altos to serve as the new administrative office (R-17-90). The property at 5050 El Camino is a multi- tenant office building and requires significant remodel work and layout reconfiguration before District use can begin. The remodel is estimated to be done by March 2022. Administrative Office (AO) 2 (Suite 115) In the interim to accommodate staff growth, the District has leased 3,520 square feet of office space at 4984 El Camino Real, suite 115 in Los Altos since February of 2013 (R-13-24). The term of this lease was four years with one, 2-year option to renew. Under the General Manager’s authority, the District exercised its 2-year option to renew the lease in July of 2016 for a lease R-18-151 Page 2 extension up to March 31, 2019. The current rent paid under the lease is $13,217 per month ($3.76 per square foot) or $158,604 annually. Administrative Office 3 (Suite 100) Also in the interim to accommodate staff growth, the District has leased 1,564 square feet of additional office space in the same building, in Suite 100, since January 2015 (R-15-04). The term of this lease was four years with one, 2-year option to renew. Although a 2-year option to renew the existing lease is available, staff negotiated a better arrangement for a three-year plus two-month extension to more closely match the estimated construction timeline for 5050 El Camino Real and the timeline for the lease at Suite 115. The current rent paid under this lease is $6,010 per month ($3.84 per square foot) or $72,120 annually. Office Space Rental Market The demand for office space in the area surrounding the District’s Administrative Office (330 Distel Circle, Los Altos) continues to be very strong and rental rates are increasing in the Mountain View/Los Altos submarket. According to the 2018 Third Quarter (Q3) San Francisco Peninsula Research and Forecast Report prepared by Colliers International, the total vacancy for class B/C office space within the Mountain View/Los Altos submarket is 3.10%. The average asking rental rate is $5.69 per square foot on a full service basis (includes all operating expenses). Given the current office space rental market, the negotiated leases remain in the best interest of the District pending the remodel and relocation into the new administrative office building. TERMS AND CONDITIONS Administrative Office 2 (Suite 115) Under the proposed lease extension, the rent would increase from $13,217 to $15,840 per month with 3% annual increases thereafter. The term would be three years and three months, ending on June 30, 2022. The District would receive one month of free rent, which drops the effective rent of $4.50 per square foot to at $4.12 per square foot for the first year. The final rent year under the lease would be 15 months at $4.50$4.77 per square foot (rent would remain the same for the last 15 months). The District would also have a one-year option to extend the lease. Finally, the number of guaranteed parking spaces would drop from 15 to 6, with the remainder as first-come- first-serve, to match the existing AO3 and AO4 leases, which should not be an issue for the District. Administrative Office 3 (Suite 100) Under the proposed lease extension, the rent would increase from $6,010 to $7,038 per month with 3% annual increases thereafter. The term would be three years and two months, ending on March 31, 2022. The District would receive one month of free rent, which drops the effective rent from $4.50 per square foot to at $4.12 per square foot for the first year. The final rent year under the lease would be 14 months at $4.50 per square foot (rent would remain the same for the last 14 months). The District would also have a one-year option to extend the lease. FISCAL IMPACT The total costs for both lease extensions for the full term is estimated at $966,278 (includes electricity cost estimates). The current fiscal year budget includes sufficient funds for the R-18-151 Page 3 increase in rate through June 30. Future fiscal year budgets would include the yearly rental cost for the lease space. A chart outlining the fiscal year cost breakdown is below: Fiscal Year Suite 100 (AO3)* Suite 115 (AO2)* Totals July 1, 2018 to June 30, 2019** $74,884 $161,356 $236,240 July 1, 2019 to June 30, 2020 $90,164 $202,012 $292,176 July 1, 2020 to June 30, 2021 $92,870 $208,032 $300,902 July 1, 2021 to June 30, 2022 $72,209 $212,889 $285,098 Totals $330,127 $784,289 $1,114,416 *includes electricity cost estimates ($0.25 per square foot per month) ** includes current lease term costs BOARD COMMITTEE REVIEW This item was not previously reviewed by a Board Committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE Project Description The proposed project consists of renewing existing office space leases with Wellington Park Investors for a total of 5,085 square feet of office space at 4984 El Camino Real, Suites 100 and 115, Los Altos in an existing private structure, which involves no expansion of use. CEQA Determination The District concludes that this project will not have a significant effect on the environment. The project is categorically exempt from CEQA under Article 19, Section 15301, of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, restoration, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. The office lease extensions involve the leasing of existing private facilities and there will be no expansion of use. The project is also exempt under 15061(b)(3), as there is no possibility the actions can have a significant effect on the environment. NEXT STEPS Upon approval by the Board of Directors, staff would execute the office lease extensions with Wellington Park Investors per the terms and conditions described in this report. Attachments: 1. Resolution Approving Lease Extensions with Wellington Park Investors for Office Space at 4984 El Camino Real, Suites 100 and 115, Los Altos, Authorizing the General R-18-151 Page 4 Manager or other Appropriate Officer to Execute Lease Extensions and any and all other Documents Necessary or Appropriate to complete the Transaction and Authorizing the General Manager to Negotiate and Approve all Subsequent Lease Options 2. Project Location Map Responsible Department Manager: Michael Williams, Real Property Manager Prepared by: Allen Ishibashi, Sr. Real Property Agent Graphics prepared by: Jamie Hawk, GIS Data Analyst R-18-155 Meeting 18-42 December 12, 2018 AGENDA ITEM 6 AGENDA ITEM Amendment to Board Policy 3.08 – Investment Guidelines CONTROLLER’S RECOMMENDATION Approve the following amendments to Board Policy 3.08 Investment Guidelines: • Amend Guideline #3: Add Local Agency Investment Fund and Reduce Percentage to 20% • Amend Guideline #4: Add Local Agency Investment Fund DISCUSSION The state Local Agency Investment Fund (LAIF) offers the same safety and immediate liquidity as the Santa Clara County pooled fund. With the recent increase in interest rates, LAIF will continue to provide a higher return than the County pooled fund for an extended period. Currently, investment guidelines #3 and #4 specify that only the County fund be utilized. So, in order to optimize Midpeninsula Regional Open Space District (District) income on such highly liquid funds, LAIF should be added as a qualified alternative to the County fund. Because of the 10-day call provision in the purchase contract for the new Administrative Office (AO) building, investment guideline #3 included the requirement that at least one-half of the total general fund committed reserve requirement be held in the County pooled fund. Upon the completion of the purchase of the new AO building, the District will no longer need to hold so much cash in immediately available funds. In order to optimize interest income, this requirement should be reduced from one-half to 20%. FISCAL IMPACT No new fiscal impact. The amended policy will allow higher interest income, while maintaining adequate liquidity. BOARD COMMITTEE REVIEW The Action Plan and Budget Committee reviewed this item and unanimously recommended approval at its meeting on November 20, 2018. PUBLIC NOTICE Public notice was provided as required by the Brown Act. R-18-155 Page 2 CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS None Attachment: 1. Board Policy 3.08 Responsible Department Manager: Michael Foster, Controller Prepared by: Michael Foster, Controller Midpeninsula Regional Open Space District Board Policy Manual Statement of Investment Policy 3.08 Chapter 3 – Fiscal Management Effective Date: 1/8/97 Revised Date: 6/27/18 Prior Versions: 1/8/97; 1/10/01; 1/16/02; 1/8/03; 1/14/04; 1/12/05; 1/11/06; 1/10/07; 1/16/08; 1/13/10; 1/12/11; 1/11/12; 1/24/13; 1/22/14; 1/28/15; 8/12/15; 8/10/16; 5/10/17 Board Policy 3.08 Page 1 of 4 ATTACHMENT 1 Goals Goal 1. Capital Preservation The primary goal shall be to safeguard the principal of invested funds. The secondary objective shall be to meet the liquidity needs of the District. The third objective shall be to achieve a return on funds consistent with this Policy. Temporarily idle funds shall be invested in a conservative manner, such that funds can always be withdrawn at, or just above or below, full invested value. Investments that offer opportunities for significant capital gains and losses are excluded. Goal 2. Liquidity Temporarily idle funds shall be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments shall be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks). Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the California Government Code. Guidelines 1. Determination of Idle Funds The Controller shall prepare a cash flow projection prior to all investment decisions involving securities with a term to maturity exceeding one year. This cash flow projection shall be reviewed and evaluated by the General Manager or Chief Financial Officer (CFO). The General Manager or CFO are responsible for approving the Controller’s designation of the amount of funds available for investment for longer than one year. 2. Restricted Monies [a] MROSD Retiree Healthcare Plan: All funds are to be held by either: the Section 115 Trust California Employers’ Retiree Benefit Trust (CERBT) administered by CalPERS, Board Policy 3.08 Page 2 of 4 or 2) the Section 115 Trust offered through PARS as approved by Board Resolution 18- 07. [b] Hawthorn Endowment Fund: All funds will be held in a separate account and invested in accordance with this policy. [c] Debt Service Reserve Funds Held by Bond Trustees: Funds held by such trustees shall be invested in accordance with the bond indenture or other agreement providing for the issuance and management of such debt. 3. General Fund Committed Reserves At least one-half20% of the total general fund committed reserve requirement shall be maintained, at all times, with the Santa Clara County Pooled Investment Fund (SCCPIF) and/or the Local Agency Investment Fund (LAIF). 4. General Fund UnAssigned Reserves In addition to any committed fund reserve requirement, a general fund reserve per the Fund Balance Policy 3.07 shall be maintained, at all times, with the SCCPIF and/or LAIF. 5. General Obligation Bond Proceeds Held by Fiscal Agent Bond Proceeds held by the District’s Fiscal Agent, either in the Debt Service Fund or Bond Proceeds Fund, shall be invested through the investment department of the Fiscal Agent and in accordance with the Fiscal Agent Agreement. 6. Non-Invested Funds Idle District funds not otherwise invested as permitted by this Policy shall be deposited with the Santa Clara County Pooled Investment Fund, the San Mateo County Treasurer’s Pooled Investment Fund, the State of California’s Local Agency Investment Fund or CalTRUST. 7. Selection of Investments The Controller is responsible for selecting investments and directing such security transactions that fit within the amounts and maturities as recommended by the Controller. The Controller will communicate such actions to the General Manager and CFO. 8. Investments Instruments and Deposit of Funds Investments and deposits of funds shall be limited to those allowed by and subject to the procedures of Government Code Section 53600 et seq. and 53635 et seq. In the event of any conflict between the terms of this Policy, and the Government Code, the provisions of the Government Code shall prevail. Investments shall not be leveraged. Investments, and “derivatives,” that offer opportunities for significant capital gains and losses are excluded. If after purchase, securities are downgraded below the minimum required rating level, the securities shall be reviewed for possible sale with a reasonable amount of time after Board Policy 3.08 Page 3 of 4 downgrade. Significant downgrades and the action taken or to be taken will be disclosed in the next monthly report. 9. Maximum Maturity The average maturity of the total District investment portfolio shall not exceed eighteen months and no investment, except for debt service reserve funds held by bond trustees, shall have a maturity of more than three years from the date of purchase. The maturity of investments in trustee-held debt service reserve funds shall not exceed the final debt service payment date of the bonds. 10. Diversification Investments shall meet the diversification test of Government Code Section 53601.7(c), stating that no more than 5% of the total investment portfolio may be invested in the securities of any one issuer, except for the obligations of the U.S. Treasury or U.S. Government Agencies. 11. Marketability For investments other than bank certificates of deposits the breadth of ownership and number of securities outstanding shall be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 12. Acceptable Banks Bankers' Acceptances and Negotiable Certificates of Deposit may be purchased only from the District’s commercial bank or banks and savings and loan associations with over $1 billion of deposits and reporting profitable operations and which meet all applicable criteria of the Government Code. Certificates of Deposit may be purchased from other banks within Santa Clara and San Mateo Counties which meet all applicable criteria of the Government Code if the principal is fully insured by the Federal Deposit Insurance Corporation. 13. Acceptable Collateral Securities collateralizing bank or savings and loan deposits must be rated “A” or higher. 14. Investments in Name of District All investments purchased shall stand in the name of the District. 15. Reporting The Controller shall submit a report of the District’s investment portfolio and security transactions to the Board of Directors by the second Friday of each calendar month in Board Policy 3.08 Page 4 of 4 accordance with Government Code Sections 53607 and 53646. Such reports shall also be submitted to the General Manager, CFO and to the District’s auditor. 16. Purchase of Securities The Controller is authorized to purchase securities through the investment department of the District’s bond trustees and fiscal agents and as otherwise permitted by the Government Code. Any account resolutions required by bank investment departments will be submitted to the Board of Directors for approval prior to any trading through that bank. The bank or other investment institution from which authorized securities are purchased shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District’s commercial bank account. The bank shall also be instructed to send receipts for all transactions to the CFO and the District accounting department. R-18-156 Meeting 18-42 December 12, 2018 AGENDA ITEM 7 AGENDA ITEM Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee: District Controller BOARD APPOINTEE EVALUATION COMMITTEE’S RECOMMENDATIONS Following the Board’s evaluation of the performance of the Board Appointees for Fiscal Year 2017-18, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the District Controller for Fiscal Year 2018-19: Increase the District Controller’s base salary by 3% to $45,512, plus a one-time merit pay bonus of $2,275. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments and authorizing the Board President to execute a revised Board Appointee Employment Agreement. DISCUSSION The Board Appointee Evaluation (BAE) Committee was established to conduct the evaluation process for its Appointees. The BAE Committee serves as the Midpeninsula Regional Open Space District’s (District) negotiator and meets with the Board Appointees to discuss their performance and compensation. The Board has three appointees: General Manager, Controller, and General Counsel. The Board, working through the BAE Committee, implemented this process and completed an evaluation of the performance of the Controller for Fiscal Year 2017- 18 in November, 2018. Due to the recent appointments of the General Manager and the General Counsel, only the Controller’s performance was evaluated at this time. The Board feels that the District’s Controller consistently exceeded expectations during this review period. He met or exceeded all of his performance objectives in addition to several unplanned accomplishments that developed during the year. He continued to provide his incredibly valuable long-term financial guidance that has served the District so well for 40 years. He has continued to provide thoughtful and pragmatic advice and support to the Board while helping to grow the effectiveness of the District’s financial strategy and operation. His guidance with the District’s multiple successful bond sales has been instrumental in providing the financial basis for the District’s ongoing accomplishments of its Measure AA goals. The District is extremely fortunate to have such a valuable employee who has consistently provided sound advice to the Board and to the staff during his long tenure as our Controller. R-18-156 Page 2 BOARD COMMITTEE REVIEW The recommended performance review and salary adjustments were thoroughly reviewed by the Board Appointee Evaluation Committee, prior to review by the Board. FISCAL IMPACT For the District Controller: total annual salary = $45,512 with a one-time merit pay bonus of $2,275. The current Fiscal Year budget includes sufficient funds to cover the merit pay bonus and salary adjustment through June 30. The upcoming Fiscal Year Budget will include sufficient funds to reflect the new adjusted annual salary. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS If approved, the compensation adjustments and merit bonus will be implemented as set out in the Resolution attached, and the employment agreement will go into effect immediately. Attachments: 1. Resolution Approving Salary Adjustment and Revised Employment Agreement for the Controller 2.Revised Classification and Compensation Plan Submitted by: Board Appointee Evaluation Committee Director Siemens Director Cyr Director Riffle, Chair Staff Contact: Candice Basnight, Human Resources Manager Alicia Gonzales, Human Resources Supervisor Resolutions/2016/16-__ControllerSalaryAdjustment 1 RESOLUTION NO. 18-__ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN AMENDED EMPLOYMENT AGREEMENT AND ONE-TIME MERIT PAY BONUS FOR THE DISTRICT CONTROLLER WHEREAS, effective July 8, 2009, the Board of Directors of the Midpeninsula Regional Open Space District entered into a new District Controller Employment Agreement (“Agreement”) with Michael L. Foster, employing him as the District Controller for the Midpeninsula Regional Open Space District; and WHEREAS, the Agreement provides for an annual review of the District Controller’s performance and determination of meritorious pay, which the Board has completed; and WHEREAS, the Board, based on its annual review of the District Controller’s performance, desires to grant him an adjustment to his base salary to $45,512 per year, with a one-time merit pay bonus of $2,275, in recognition of his performance during Fiscal Year 2017- 2018; The Board feels that the District’s Controller consistently exceeded expectations during this review period. He met or exceeded all of his performance objectives in addition to several unplanned accomplishments that developed during the year. He continued to provide his incredibly valuable long-term financial guidance that has served the District so well for over 40 years. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does grant the District Controller by adoption of this resolution to adjust his annual salary to $45,512 per year, retroactive to July 1, 2018 for Fiscal Year 2018-19, authorizes the President of the Board of Directors or other authorized Board Officer to execute an Amendment to the District Controller Employment Agreement reflecting that adjustment, and further grants a one-time merit pay bonus of $2,275. * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on December 12, 2018, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTACHMENT 1 Resolutions/2016/16-__ControllerSalaryAdjustment 2 ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Step Full/PT Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Seasonal Open Space Technician 6 20.7030 25.8490 3,589 4,481 43,062 53,766 PT Seasonal Ranger Aide 6 20.7030 25.8490 3,589 4,481 43,062 53,766 PT Seasonal Ranger 16 26.4254 32.9917 4,580 5,719 54,965 68,623 PT Administrative Assistant 20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT Farm Maintenance Worker 20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT Open Space Technician*20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT Accounting Technician 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT Human Resources Technician 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT Information Technology Technician I 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT GIS Technician 23 31.3516 39.1479 5,434 6,786 65,211 81,428 FT Facilities Maintenance Specialist 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT Lead Open Space Technician*24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT Risk Management Coordinator 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT Senior Administrative Assistant 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT Public Affairs Program Coordinator 25 32.9144 41.1029 5,705 7,125 68,462 85,494 FT Volunteer Program Lead 25 32.9144 41.1029 5,705 7,125 68,462 85,494 FT Ranger 26 33.7107 42.1013 5,843 7,298 70,118 87,571 FT Senior Finance & Accounting Technician 26 33.7107 42.1013 5,843 7,298 70,118 87,571 FT Executive Assistant 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT Information Technology Technician II 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT Public Affairs Specialist I 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT Equipment Mechanic/Operator 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT Lead Ranger 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT Property Management Specialist I 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT Real Property Specialist I 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT Executive Assistant/Deputy District Clerk 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT Planner I 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT Data Analyst I 30 37.1751 46.4213 6,444 8,046 77,324 96,556 FT Resource Management Specialist I 30 37.1751 46.4213 6,444 8,046 77,324 96,556 FT Accountant 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT Capital Project Manager II 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT Planner II 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT Management Analyst I 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT Data Analyst II 34 40.9782 51.1811 7,103 8,871 85,235 106,457 FT Resource Management Specialist II 34 40.9782 51.1811 7,103 8,871 85,235 106,457 FT Docent Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Grants Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Maintenance, Construction & Resource Supv.35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Management Analyst II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Procurement & Contracting Agent/Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Property Management Specialist II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Real Property Specialist II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Supervising Ranger 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Training & Safety Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Volunteer Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT Applications Engineer 36 43.0342 53.7363 7,459 9,314 89,511 111,771 FT Public Affairs Specialist II 36 43.0342 53.7363 7,459 9,314 89,511 111,771 FT Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN Fiscal Year 2018/2019 - Effective 12/12/2018 (Pay Period 18-26) Last revised: 12/12/2018, 11/19/2018, 10/10/2018, 9/26/18, 8/8/18, 6/13/2018, 1/24/2018, 12/13/2017, 7/1/17, 5/10/17 Classification Title Hourly Range $Monthly Range $Annual Range $ ATTACHMENT 2 Data Administrator 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT Governmental Affairs Specialist 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT Senior Technologist 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT Facilities Maintenance Supervisor 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT Capital Projects Field Manager 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT Capital Project Manager III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT Planner III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT Public Affairs Specialist III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT Resource Management Specialist III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT Special Projects Manager 40 47.4434 59.2448 8,224 10,269 98,682 123,229 FT Senior Accountant 41 48.6200 60.7304 8,427 10,527 101,130 126,319 FT Senior Management Analyst 41 48.6200 60.7304 8,427 10,527 101,130 126,319 FT Area Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Area Superintendent 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT District Clerk/Assistant to General Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT GIS Program Administrator 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Information Technology Program Administrator 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Human Resources Supervisor 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Senior Capital Project Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Senior Planner 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Senior Property Management Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Senior Real Property Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Senior Resource Management Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT Budget & Analysis Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT Finance Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT Human Resources Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT Information Systems & Technology Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT Engineering & Construction Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Land & Facilities Services Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Natural Resources Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Operations Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Planning Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Public Affairs Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Real Property Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Visitor Services Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT Assistant General Counsel I 53 65.1574 81.3799 11,294 14,106 135,527 169,270 FT Assistant General Counsel II 55 68.4197 85.4504 11,859 14,811 142,313 177,737 FT Assistant General Manager 59 75.4376 94.2093 13,076 16,330 156,910 195,955 FT Chief Financial Officer/Director Administrative Services 59 75.4376 94.2093 13,076 16,330 156,910 195,955 FT *OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. Board Appointee Group Compensation Hourly Monthly Annual Effective General Manager $108.1731 $18,750 $225,000 6/13/2018 Controller - Part-time position $87.5243 $3,792 $45,512 12/12/2018 General Counsel $98.5577 $17,083 $205,000 7/11/2018 Elected Officials Compensation Board Director Last Revised 12/13/2017 12/13/2017 12/13/2017 $100.00 $500.00 The District’s Personnel Policies and Procedures provide that the compensation for an employee’s temporary out-of-class / Acting Assignment shall be at least 5% but not more than 10% more than her/his current salary. Pursuant to Government Code 20480, out of class appointments shall not exceed a total of 960 hours in each fiscal year. 1/1/2006 Effective DateMonthly MaximumPer Meeting R-18-154 Meeting 18-42 December 12, 2018 AGENDA ITEM 8 AGENDA ITEM Partnership support for Tunitas Creek Beach and Cowell-Purisima Trail GENERAL MANAGER’S RECOMMENDATION 1. Approve a request for a one-time contribution of $500,000 to support the natural resource restoration, public access improvements, and management of Tunitas Creek Beach, and long- term management of the nearby Cowell-Purisima Trail, which is a segment of the California Coastal Trail. 2. Adopt a resolution increasing the Fiscal Year 2018-19 budget and appropriation for the General Fund by $500,000. SUMMARY The Peninsula Open Space Trust and San Mateo County are requesting a one-time contribution of $500,000 to support the natural resource restoration, public access improvements, and management of Tunitas Creek Beach, and long-term management of the Cowell-Purisima Trail (a segment of the California Coastal Trail). This contribution would leverage an additional $8.2 million of funding secured for San Mateo County to restore and open the beach to public access within the next three years, and maintain and manage Tunitas Creek Beach and the nearby 3.6- mile Cowell-Purisima Coastal Trail over the long-term. Consideration of a funding contribution is consistent with the Midpeninsula Regional Open Space District (District) Vision Plan Portfolio 30: Support California Coastal Trail. General Fund revenues are available to set aside for such a contribution. DISCUSSION On September 25, 2018, the Midpeninsula Regional Open Space District (District) received a letter from San Mateo County and the Peninsula Open Space Trust (POST) regarding a joint project to raise funds for the restoration and long-term management of Tunitas Creek Beach and the nearby Cowell-Purisima Trail (Attachment 1). POST and San Mateo County are collaborating to protect and manage the 58-acre Tunitas Creek Beach property located eight miles south of Half Moon Bay. The property sits along an expansive, one-mile stretch of beach with no developed public access. The property contains diverse wildlife habitat and other natural resources that have been severely impacted by inappropriate and illegal use (Attachment 2). Restoring the natural resource and open space values of this property is of high priority, as this recently acquired property now forms part of the network of protected lands and wildlife corridors on the Coastside. The property, which is located across Highway 1 and directly adjacent to the District’s Toto Ranch area of Tunitas Creek Open Space Preserve, also opens the door to connecting District land to the coastline via trail. R-18-154 Page 2 The 3.6 mile Cowell-Purisma Coastal Trail is located approximately 3 miles north of Tunitas Creek Beach. The trail is currently open only on weekends and holidays. The project funding will open the trail to the public seven days a week. Eventually, the District’s Purisima-to-the- Sea trail, which is part of Measure AA Portfolio 3, will connect the Cowell-Purisima Coastal Trail to the Bay Area Ridge Trail through Purisima Creek Redwoods Open Space Preserve. The estimated project budget for this work is $10 million, of which POST and the County have secured $8.2 million. The District’s contribution would bring the total amount raised to $8.7 million. The total budget breaks down as follows (including a stewardship fund for future maintenance): POST has acquired the property and the County has committed to take on the long-term management and operations. POST and the County are currently in the early stages of a multi- year site development planning process to prepare Tunitas Creek Beach for public visitation. A citizen’s advisory committee has been formed to inform this process. POST will initially hold the Stewardship Fund. In the future, POST intends to transfer the property, and possibly also the dedicated Stewardship Fund, to the County. The County expects to spend approximately $1 million annually to manage and operate the beach and trail. The County has approved five (5) new positions for operations and management, including two park rangers, two park aides, and a capital projects manager. This project fits within the District’s Vision Plan under Portfolio 30: Support California Coastal Trail. The description of this portfolio is to “encourage, facilitate, and partner to complete and manage the California Coastal Trail on the San Mateo Coast”. The Tunitas Creek Beach project directly ties in with the Coastal Trail, including the Cowell-Purisima Coastal Trail segment, which opens the opportunity for the District’s future Purisima-to-the-Sea trail to become part of a larger, regional trail connection extending from the coastline to the ridgeline. FISCAL IMPACT The request for a contribution of $500,000 would be funded via a budget amendment, increasing the appropriation for the Fiscal Year 2018-19 budget by the same amount. The General Fund has sufficient revenues available. R-18-154 Page 3 The request from POST and the County is for a one-time contribution. The County will assume all operating costs (approximately $1 million per year). The Stewardship Fund of $1 million is designated for future capital repairs (after opening) as well as future significant (non-routine) maintenance needs. California Public Resources Code section 5546 empowers the Board of Directors to contribute funds to outside entities for the purpose of assisting in the acquisition of lands or for improving the lands, when the acquisition or improvement is located and planned as to be of benefit to the District. As described herein, the project will provide regional trail connections and supports the recreational, open space, and natural resource values associated with those connections. BOARD COMMITTEE REVIEW The Action Plan and Budget Committee (ABC) held a meeting on November 20, 2018. Supervisor Horsley from San Mateo County and Mr. Moore from POST were in attendance to answer committee questions. The Committee voted to forward the proposed contribution to the Tunitas Creek Beach project to the full Board of Directors for review and approval. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS If the item is approved by the full Board, the General Manager will direct staff to administer the budget amendment and the funding contribution. Attachments: 1. Request letter from County of San Mateo and POST, dated 09/25/2018 2. Tunitas Creek Beach information booklet 3. Resolution increasing the Fiscal Year 2018-19 budget and appropriation for the General Fund by $500,000. Responsible Department Manager: Ana M. Ruiz, General Manager Prepared by: Stefan Jaskulak, Chief Financial Officer ATTACHMENT 1 Midpeninsula Regional Open Space District September 25, 2018 Page 2 of 2 to manage the property. Last year the County also enacted several new ordinances to better manage ongoing illegal and destructive activities on the beach. Having secured the property, County Parks and POST are now working closely to develop the infrastructure, facilities, and access onsite to support safe and sustainable public access to the beach. We estimate that development of these resources will cost an additional $5 million. In addition, the County is stepping up to provide the staffing resources needed for ongoing management of the beach. On April 10, the County Board of Supervisors approved a funding request from County Parks for five new positions (two Park Rangers, two Park Aides, and a Capital Projects Manager). We are already seeing the positive impact of these additional resources and improvements the County has made onsite to allow administrative and emergency access to the beach. Illegal activities and the associated degradation of natural resources and public safety concerns have decreased significantly compared to last summer. The County's new staff resources will also provide additional patrol and management of POST's Cowell-Purisima Trail to allow daily access to this three-mile section of the California Coastal' Trail as originally envisioned by POST and the Coastal Conservancy. For Tunitas Creek Beach, when fully opened to the public, County Parks anticipates ongoing annual operation and management costs of approximately $1 million. We are also pleased to report that fundraising for Tunitas Creek Beach is going well. There has been significant interest among POST's donors in supporting this project. In addition, the County secured $5 million in funding from the State in this year's budget dedicated to developing this new park and protecting and restoring natural resources on the beach and along Tunitas Creek. To date, we have raised a total $8.2 million towards our $10 million goal. A one-time $500,000 grant from Midpen would further demonstrate the tremendous community support for this project and the collaborative approach that we and our other partners take to stewarding the lands of this region. It would also be a critical step towards meeting our fundraising goal within the next year, in advance of the transfer of the property to the County in 2019. Thank you for your continued support and strong partnership between our organizations and for considering this request. Should you have any questions or need any additional information in support of this request, please do not hesitate to reach out. With best regards, Don Horsley, District 3 Supervisor Walter T. Moore, President San Mateo County Board of Supervisors Peninsula Open Space Trust ATTACHMENT 2 We come to Tunitas Creek Beach Tunitas Creek Beach is a coastal gem: an expansive one -mile stretch of beach framed by iconic steep cliffs at the inter- section of Tunitas Creek and Highway 1, south of Half Moon Bay. The creek and surrounding areas have historically provided habitat for the San Francisco garter snake, California red - legged frog, steelhead trout, and Coho salmon. Tunitas Creek Beach has been identified as the northern limit of the California sea otter population. The site had been used for centuries as an Ohlone seasonal village and was a stopping point on the Spanish Portola Expedition. The entire beach and surrounding properties had been in private ownership for more than 100 years. The Challenge Until recently, this beach was a mostly secret destination for surfers, fishermen, and small numbers of local beach -goers. However, in recent years, excessive trespassing has severely escalated as the remote beach was "discovered" and shared widely through social media. Overnight campers have been coming in droves to take advantage of the isolated beach with very large-scale organized parties. Access down the steep cliff sides is very dangerous, and emergency personnel face challenges when responding to increasing numbers of emergency calls. The creek bed is also being used as a trail route from the road to the beach by both foot traffic and all -terrain vehicles, damaging the habitat in and around the creek. The area around the creek —the coastal riparian forest —is being cut down for beach bonfires, causing bank erosion along the creek and disrupting the breeding and develop- ment of aquatic species. People are trampling rare plants, such as the coastal march milkvetch, and disrupting the nesting sites of the threatened Western Snowy Plover. With no garbage service or restrooms, the beach, sand dunes, and creek have been littered with disturbing amounts of trash and human waste. Much of the trash and human waste that is left on the beach is flowing directly into the ocean and Monterey Bay National Marine Sanctuary. In just 2 years, nearly 9 tons, or ¶2,000 pounds, of garbage have been removed by a local volunteer group. These volunteer cleanup efforts have been heroic, but only temporarily help and cannot keep up with the challenge long-term. These are just some of the activities that have been causing significant environmental degradation and creating unsanitary conditions on the beach. We knew son -mating needed to be done to protect this beach, and fortunately, with your help, there can be a lbr&gfster future for Tunitas Lek Beach. A portion of the 58 -acre property that will become a new public beach. The existing structure and surrounding areas will become the future site of a ranger station, safe trail and other important public access amenities. One of POST's central goals is to increase and enhance public access to special places like Tunitas Creek Beach. In this instance, we were very fortunate to work with a landowner who supported our vision of creating a public beach and was willing to negotiate with us before putting the property on the open market. Preliminary Project Budget Phase Property Acquisition Site Development - Trail and Parking - Ranger Station/House - Restrooms - Habitat Restoration Cost $5M $4M Stewardship Fund $1M To launch phase 'Q of this project, MST purchased a SE -acre beach front property ffrorn this willing seller and grnmediately entered into an agreement with San Mateo County to mangle the property. Eventually, POST Wit transfer the property to County Parks. POST is also partnering with the County on improvements that are critical to both public enjoyment and conservation enforcement, including an official parking area, restrooms, and a safe trail to the beach. Because on -site park ranger presence is key to ensuring that destructive activities are prevented long-term, a ranger station will also be designed and constructed. EIOST's involvement in thus prrojocl beyond the acquisition of the land is expect- ed to *erratically expedite Vne timeline to fully open the beach to the public. The County has already committed to providing two full-time rangers for Tunitas Creek Beach and are working to add two more, in addition to support from the Sheriff's Office. Furthermore, several partners are contributing to a Stewardship Fund, which will act as an endowment to provide long-term funding to care for the land. POST's vtrith the County at Tunitas Creek Beach will also benefit the Cowell Purrisimrua Wail, a public POST -created trail four miles to the north. In return for POST's establishment of a Stewardship Fund, the County will assume management responsibilities for the 3.5 -mile Cowell-Purisima Trail, allowing this popular trail to be open seven days a week. Cowell Ranch State Beach Tunitas Creek Beach - Context Map Cowell-Purisima Trall Streams Property Boundary POST -protected Land Other Protected Land NMI Crea led 1]/2015 Sources'. ESN, POST, San Noce Cou,u1 I San Adatee Cow ly Copp9Ml ]0l) I I 'Wes f([ 0 0.5 I i s 71 Tunitas Creek Beach is located 8 miles south of downtown Half Moon Bay. The area shown in red is the 58 -acre property that POST purchased in November 2017. As part of our partnership, County Parks will also take on management for the 3.5 -mile Cowell-Purisima Trail, allowing for this popular trail to once again be open 7 days a week. "A stunning property like Tunitas Creek Beach should be cared for and available for everyone to enjoy. This is an ambitious vision that is going to take support from the entire community to make it a reality. We plan to restore this property and open it to everyone to visit and be refreshed by its beauty and to share its many natural resources with all of the living things that make Tunitas Creek and the beach their home. Protecting and restoring Tunitas Creek Beach will continue POST's legacy of coastal conservation In addition to adding another stretch of protected coastal habitat, this project will also help close the gap between previously protected properties and expand the California Coastal Trail. Iity supporting this project, you will preserve sensitive natural resources and create a new public beach that will be enjoyable for all, now and for generations to come. In addition, your support will protect sensitive species, like the snowy plover, and reduce creek artd ocean pollution. A special donol recognition site is planned to commemorate the major donors whose generosity helped create this new beach. This site will provide a unique opportunity for supporters to honor or memorialize a loved one along a stunning stretch of California's coast. TOP Tunitas Creek has historically provided habitat for threatened steelhead trout and endangered Coho salmon. BOTTOM Tunitas Creek Beach has i3 habitat types, including Coastal Dunes where threatened Western Snowy Plovers have been spotted. Partnering with POST We believe that places like Tunitas Creek Beach belong to everyone. With the support of our partners and donors, we look forward to preserving this beautiful place forever in a way that benefits both the environment and our entire com- munity at the same time. POST respectfully requests your consideration of a special gift to create a new public beach and protect a stunning and biodiverse coastal property. With your support, we will: • Protect and restore habitat for endangered and threatened species • Reduce ocean poiluton and improve water quality • Reduce publ c sa"ety r ks • Create a new public beach along the scenic San Mateo Coast tha accessible, safe, and more enjoyable for all! It's not everyday that we have an opportunity to create a new public beach. This is truly a remarkable opportunity and we thank you for your consideration of support for this exciting project. Resolutions/2018/R-18-XX_Tunitas Creek Beach 1 RESOLUTION 18-__ RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING AN AMENDMENT TO THE BUDGET AND ACTION PLAN FOR FISCAL YEAR 2018-19 BY INCREASING THE DISTRICT GENERAL FUND BUDGET IN THE AMOUNT OF $500,000 TO FUND THE RESTORATION, SITE IMPROVEMENTS, AND MANAGEMENT OF THE TUNITAS CREEK BEACH AND COWELL-PURISIMA TRAIL. WHEREAS, San Mateo County and the Peninsula Open Space Trust approached the Midpeninsula Regional Open Space District (“District”) for a one-time funding contribution of $500,000 to support natural resource restoration, public access improvements, and management of Tunitas Creek Beach, and long-term management of the Cowell-Purisima Trail, which is a segment of the California Coastal Trail; and WHEREAS, California Public Resources Code section 5546 empowers the District to contribute money to a municipality or nonprofit organization for the purpose of assisting in the acquisition of lands or for improving the lands, when the acquisition or improvement is located and planned as to be of benefit to the District. WHEREAS, the 3.6 mile Cowell-Purisma Coastal Trail is located approximately 3 miles north of Tunitas Creek Beach, and the District’s funding contribution will eventually help connect the District’s Purisima-to-the-Sea trail to the Cowell-Purisima Coastal Trail and to the Bay Area Ridge Trail at Purisima Creek Redwoods Open Space Preserve. NOW, THEREFORE, the Board of Directors of Midpeninsula Regional Open Space District does hereby resolve as follows: SECTION ONE. The Budget and Action Plan for the Midpeninsula Regional Open Space District for Fiscal Year 2018-19 is amended to increase the District General Fund budget in the amount of $500,000 to fund partnership support for Tunitas Creek Beach and Cowell- Purisima Trail. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ________, 2018, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary President ATTACHMENT 3 ATTACHMENT 3 Resolutions/2018/R-18-XX_Tunitas Creek Beach 2 Board of Directors Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Rev. 1/3/18 R-18-153 Meeting 18-42 December 12, 2018 AGENDA ITEM 9 AGENDA ITEM Addition of Section VI, Partner Recognition Signboard, to Board Policy 5.01 – Site Naming, Gift, and Special Recognition GENERAL MANAGER’S RECOMMENDATION Adopt Section VI, Partner Recognition Signboard, as an addition to Board Policy 5.01 – Site Naming, Gift, and Special Recognition to establish a centralized, consistent, and cohesive approach for recognizing significant partner contributions at preserves. SUMMARY With the availability of Measure AA funding, outside grant funding, and partner support, the Midpeninsula Regional Open Space District (District) is able to leverage its resources to acquire new lands, protect and restore sensitive habitat, develop new public access facilities, and open new Preserve areas to visitors. The District is profoundly appreciative of its partners who support the District’s Mission, the Board-approved Strategic Plan goals, Vision Plan priority actions, and Measure AA funding priorities. Most recently, to highlight the role of partners, the District installed partner recognition signs at the Mount Umunhum Summit and lower La Honda Creek Open Space Preserve. In addition, similar signage is planned at Bear Creek Redwoods Open Space Preserve in time for the 2019 grand public opening and at the future Ravenswood Bay Trail project. In order to streamline and standardize the process of recognizing partner contributions, staff has developed policy framework with guidelines to consolidate this information into District-branded partner recognition signboards. The General Manager recommends adding Section VI, Partner Recognition Signboards for inclusion into Board Policy 5.01 – Site Naming, Gift, and Special Recognition. Signboards costs would be included as part of project budgets, and be a partial net zero increase since the District is required to purchase and install certain recognition signs as part of grant funding agreements. DISCUSSION Existing Partner Recognition Signs Current District practice is to evaluate and develop partner signs on a case-by-case basis. As a result, the District has developed and installed a variety of unique partner signs in preserves, working each time with the specific partner(s). Existing partner recognition signs vary in size, material and design. Existing sign types include a laminated 8.5-inch by 11-inch paper located R-18-153 Page 2 in a signboard, a metal 12-inch by 24-inch sign mounted on a wooden post near a trailhead, and a signboard designated for partner content. With voter approval of Measure AA, the District is able to leverage its resources using outside funds and partner contributions to acquire new lands, restore additional acres of habitat, and develop more public access and environmental programming. At the most recent preserve openings, the District recognized partnerships and grant funding using different styles, sizes, materials, and placement of signs. La Honda Creek Open Space Preserve partners were recognized with their logos on the Districts’ Measure AA sign that is mounted on the signboard. In addition, Peninsula Open Space Trust (POST) has an 8-inch by 11-inch sign on the District’s standard signboard at the parking area. To fulfill grant requirements at Sierra Azul, a Coastal Conservancy grant funder sign is located at the Mount Umunhum summit near the turnaround and at the Bald Mountain parking area, and a Bay Area Ridge Trail sign is located at the beginning of the Mount Umunhum Trail in the eastern Summit area. The Measure AA sign at the Summit parking lot does not include any partner logos. Upcoming public access projects at Bear Creek Redwoods and the Ravenswood Bay Trail connection will each have many key partnerships and grants that will need to be recognized. Partner recognition signs provide an opportunity for the District to highlight and acknowledge significant partner contributions of cash, land, and/or time that were instrumental to the conservation, restoration, and/or public opening of a preserve. Policy guidelines can provide a framework to assist the District when considering and implementing partner recognitions. The proposed policy language includes guidelines clarifying what type of contributions would be eligible for recognition, as well as specifications to ensure recognition signage is visually cohesive, consistent, and follows District branding (Attachment 1). Policy Research and Organizational Input Staff contacted agencies similar to the District, including Marin County Parks, San Mateo County Parks, Santa Clara County Parks, and East Bay Regional Park District, and found that most do not have an official policy nor sign guidelines to recognize partners. The exception was Santa Clara County Parks, which provided their sign guidelines. The information collected from the agencies allowed staff to aggregate best management practices, goals, and guidelines. Internal staff meetings were held with multiple departments, including Real Property, Land & Facilities and Visitor Services to discuss the proposed policy language. Staff also met with the Grant Specialist to discuss grant funding signage requirements. Partner agencies (POST, Santa Clara County Parks, San Mateo County Parks, and Committee for Green Foothills) also provided input on the guidelines. The proposed guidelines recommend the installation of a standalone, partner recognition signboard. The signboard would share the same design and height of standard District trailhead signboards, and the width would be the same or may be narrower, depending on the number of partners (Attachment 2). Matching the District’s standard signboard will maintain a uniform look for the District and allow for expedited updating when a new partner is added. The intent is to centralize recognition signs for Board-approved partners, including grant funder signs, in a highly visible and accessible location, and reduce sign clutter in the preserves. R-18-153 Page 3 FISCAL IMPACT The addition of Section VI, Partner Recognition Signboards, to Board Policy 5.01 will not result in a direct fiscal impact to the Fiscal Year 2018-19 budget. If approved, the District would be responsible for future purchases and installations of new signboards. Costs associated with partner recognition signboards would be incorporated into future Capital Improvement and Action Plans and Budgets. Below is the FY2018-19 cost estimate for a new signboard, which is expected to increase over time with inflation. Recent costs have risen due to tariffs enacted by the federal government that have increased the cost of materials such as metal. Signboards have an average lifespan of more than 10 years. Standard Partner Recognition Signboard Total Cost = $5,098 • Metal Signboard: $4,500; if ordering bulk (15 or more) price drops to $2,490 • Redwood Frame: $598 • Installation Cost: Crew Time Existing partner signs will remain as is and may be replaced in the future on a case-by-case basis as additional partner recognitions for each Preserve are considered and approved by the Board. BOARD COMMITTEE REVIEW The Legislative, Funding and Public Affairs Committee (LFPAC) reviewed this item on December 4, 2018 (Attachment 3). The committee asked several questions, which are listed below with the responses. Question Response The anticipated cost impacts. A portion of the costs will be a net zero increase since the District is required to purchase and install certain recognition signs as part of grant funding agreements. Requirements for approving recommended partners. Staff would present the recommended list of new partners to be recognized to LFPAC and if supported, forwarded the list to the full Board for approval. Level of partner outreach efforts and input on the proposed policy. Partner agencies, including POST, Santa Clara County Parks, San Mateo County Parks, and Committee for Green Foothills provided input on the proposed policy. How exceptions to the policy will be handled. The proposed policy includes language stating that exceptions to the policy would be reviewed by LFPAC and the Board. LFPAC unanimously recommended that the addition of Section VI Partner Recognition Signboard to Board Policy 5.01 – Site Naming, Gift, and Special Recognition be forwarded to the full Board for approval. R-18-153 Page 4 PUBLIC NOTICE Public notice was provided as required by the Brown Act. Organizations the District frequently partners with, such as POST, Santa Clara County Parks, San Mateo County Parks, and the Committee for Green Foothills have also been notified. CEQA COMPLIANCE The proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS Upon Board approval, the General Manager would direct staff to implement the updated policy. Attachment(s) 1. Policy 5.01 Site Naming, Gift, and Special Recognition with proposed changes 2. Signboard mockup Responsible Department Head: Jane Mark, AICP, Planning Manager Prepared by: Melissa Borgesi, Planner I Contact person: Melissa Borgesi, Planner I Midpeninsula Regional Open Space District Board Policy Manual Site Naming, Gift, and Special Recognition Policy 5.01 Chapter 5 – Historical/Cultural Effective Date: 8/25/93 Revised Date: 9/12/18 Prior Versions: 8/25/93, 9/14/94, 6/24/98, 9/12/01, 10/8/08, 1/13/10, 10/27/10, 11/13/13 Board Policy 5.01 Page 1 of 5 I. SITE NAMING All District site names and signs should be kept as simple and functional as possible. When a property is acquired, either as an addition to an existing preserve or for the establishment of a new preserve, a name will be recommended in the Preliminary Use and Management Plan. In most cases, "open space preserve" is appropriate as part of the name; however, there may be circumstances when another designation may be used. In some cases, a temporary name may be retained until the next Comprehensive Use and Management Plan review. A. Open Space Preserves The name given to each open space preserve should be general enough to remain suitable if the site is enlarged, but specific enough to give its location some significance. Properties added to an open space preserve may not always be contiguous with that preserve. 1. Preserves shall be named after: a)Geographical features of broad, general significance to the preserve; b) Historical persons, cultural names, uses, or events broadly associated with the locale. 2. Preserves shall not be named after any individuals other than historical persons as noted above. B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural Features This designation refers to specific locations, land formations, trails, natural and physical features, staging areas and other site improvements, and areas of significance within open space preserves. Recognition of significant land gifts, including "bargain" purchases, will be negotiated at the time of the gift or bargain purchase. 1. Preserve areas, trails, site improvements including benches and bridges, historic sites and previously unnamed natural features shall ordinarily be named ATTACHMENT 1 Board Policy 5.01 Page 2 of 5 after: a)Geographical, botanical or zoological identification; b) Historical persons, uses, or events associated with the site, or persons and organizations listed in Section III: “Special Recognition”. 2. Preserve areas, trails, site improvements, historic sites and unnamed natural features may in rare instances be named after a living individual who has made an outstanding contribution to the District, subject to approval by the Board of Directors. II.GIFT RECOGNITION The purpose of the gift recognition policy is to provide an opportunity for the District to recognize and commend individuals or groups that have made significant contributions of cash, equipment, materials, goods or professional services toward the enhancement of the District, its programs, and its facilities. A. Unsolicited Cash Gifts: Up to $25 Postcard of thanks $26 to $499 Letter signed by General Manager $500 to $1,999 Letter signed by President of the Board $2,000 to $4,999 Letter signed by President of the Board and District gift item (note cards, etc.) $5,000 to $9,999 Letter signed by President of the Board and framed photograph of favorite District preserve $10,000 or more Letter signed by President of the Board and Resolution and framed photograph of District preserve and mention in a District publication* *These items will be provided only if desired by the donor. III.SPECIAL RECOGNITION The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee designated to discuss all requests that meet the criteria of the policy for special recognition made by members of the Board of Directors, and after deliberation shall forward a recommendation to the full Board for a vote. The General Manager or his/her designee will review constituent bench dedication requests to determine eligibility based on the policy guidelines outlined below in Section III D. Constituent bench requests may be brought to LFPAC if there exists ambiguity regarding whether the request meets the requirements below. The District places benches in its preserves for three distinct purposes: Board Policy 5.01 Page 3 of 5 A. District Rest Benches These benches provide constituents with a place to rest. District staff places these benches without involving a District committee or the full Board. Regular benches must be either a backed or a backless standard bench as described in Section V below. B. Constituent Bench Dedications These are benches which have been requested by constituents in order to honor or memorialize a member of the public and are funded by the requestors who must pay $5,000 for a 10-year term. Requests must be in reference to a significant supporter or a volunteer, as defined in Section III D below. The General Manager or his/her designee reviews requests to determine if they meet the eligibility definitions. Requests that are administratively declined because they do not meet the eligibility definitions may be appealed to the General Manager for a second review. Eligible requests will be administratively implemented. a)Constituent bench dedications shall only be selected from and placed in locations that have been pre-determined by the District and/or approved by the Planning and Natural Resources Committee and/or by the full Board of Directors. b)If a request for a constituent bench meets the eligibility requirements, the requestor(s) shall pay for the cost of constructing, installing and maintaining a bench and plaque by contributing $5,000 to cover the 10-year dedication term of the bench. c) Bench plaques will be 2 x 6 inches in size. d) Benches must be one of the two District standard bench designs. e)Constituent bench dedications will have a term limit of 10 years. After 10 years, the original donor will have the option to contribute an additional $5,000 donation for each additional 10-year term. Should the original donor decline to renew an existing bench, the bench will be offered to the public for re-dedication. C. District Bench Dedications These are benches which are installed by the District in response to requests by members of the Board of Directors to honor "Founders," "Significant Supporters", and “Volunteers”. a)LFPAC can initiate a bench request and refer a decision to the full Board or individual Board members can initiate a bench request which will be referred to LFPAC for discussion before it is referred to the full Board for a final decision. Honorees must be "Founders", "Significant Supporters", and “Volunteers” (per policy Section III D below). b) For these benches there are no design specification limits or limits on their location. The District will pay for the lifetime cost of the bench. D. Founders, Significant Supporters, and Volunteers "Founders", "Significant Supporters", and “Volunteers” are eligible for special recognition, including memorials. "Founders" shall be defined as an individual or group of individuals who participated in the formation of the District, or were significant supporters of the formation of the District. Board Policy 5.01 Page 4 of 5 "Significant Supporters" shall be defined as individuals or group of individuals who have shown conspicuous or noteworthy support for the District through extraordinary contributions of time and effort to the advancement of the goals, philosophy and mission of the District. “Volunteers” shall be defined as individuals or groups of individuals who donated a minimum of 250 volunteer hours and 5 years of service to the District by working for the District’s docent or volunteer program. IV.RECOGNITION OF HISTORIC SITES A.A recognition monument, normally in plaque form, may be considered by the Board if it is in relation to a specific existing building or other remaining structure of significant historic value. In such cases, the plaque will be affixed or in close proximity to the structure itself. If there is no structure, then recognition may he considered for inclusion on District informational materials or trail signage. Such a site, in the absence of a building or structure, will ordinarily not be physically marked except as determined by the Board on a case-by-case basis as part of the Use and Management planning process for the corresponding open space preserve. Any Board-approved memorial names shall be included in site brochures, maps, or other informational materials. V. STANDARD BENCH DESIGN SPECIFICATION A. District Rest Benches and Constituent Bench Dedications, described in III (A) and (B) above, are limited to either of the two following standard bench designs: Backed bench: Dumor - Bench 88, recycled plastic slates (color: CEDAR), steel leg supports (color: BLACK, IMBEDDED) 6’ or 8’ lengths Backless bench: Dumor - Bench 103, recycled plastic slates (color: CEDAR), steel leg supports (color: BLACK, IMBEDDED) 103-60PL 6' long, 3 supports 103-80PL 8' long, 3 supports B. The General Manager or LFPAC can at any point bring designs to the Board that differ from the District’s standard bench designs. VI.PARTNER RECOGNITION SIGNBOARD Partner recognition signboards provide an opportunity for the District to recognize and acknowledge significant partners who have made conspicuous or noteworthy contributions of cash, land, and/or time that were instrumental to the conservation, restoration, management, Board Policy 5.01 Page 5 of 5 and/or public opening of a preserve. Partners may include agencies, organizations, or individuals. Partner Recognition Signboards may also be used to satisfy recognition requirements specified in grant, purchase, or other funding agreements. Excluding recognitions previously approved by the Board (e.g. recognitions required in Board- approved agreements and resolutions), LFPAC shall review and forward for Board approval the list of partner(s) to recognize on the Partner Recognition Signboard. Following Board approval, the General Manager or his/her designee will follow the guidelines and specifications listed below. a.Guidelines and Specifications: a)Partner Recognition Signboards shall be standalone signboards that follow the same design specifications as the District’s standard trailhead signboards to maintain District branding and visual cohesiveness. b)Partner Recognition Signboards shall normally be placed directly adjacent to existing preserve signboards to consolidate trailhead information and signboard placement. c)Recognition content shall include logos and/or names. d)The District will review recognition content with each partner for accuracy and completeness. e)The General Manager or his/her designee will approve the final recognition content. f)Exceptions to these guidelines and specifications will be forwarded to LFPAC for review and to the full Board for consideration of approval. THANKS TO OUR PARTNERS 53” 74” 39” 35” Sign structure: 53” x 39” Signboard: 42” x 28” Signs: 12.5” x 12.5” each PROTECTING LA HONDA CREEK OPEN SPACE PRESERVE Peninsula Open Space Trust’s (POST) role in the La Honda Creek Open Space Preserve began in the 1980’s. Since then, with the support of our donors, POST has worked to enhance the conservation values of the land and added to the total size, including the addition of the 3,986-acre former Driscoll Ranch property. By 2015, POST had completed the transfer of over 4,500-acres to Midpen to become part of this public preserve with its panoramic views, variety of natural habitats, wildlife migration corridors and other valued landmarks. Pen insula O pen Sp ace T rust Preserve Open Space Close to Home WHO IS POST? POST protects and cares for open space, farms and parkland in and around Silicon Valley. Since 1977, POST has protected over 75,500 acres in San Mateo, Santa Clara and Santa Cruz counties. Much of these lands are now part of regional, state, or national parks and preserves. POST PROJECT FUNDERS: LEARN MORE BY VISITING OPENSPACETRUST.ORG CoastalConservancy Preserve Public Access Project This project was made possible by The Board of Directors of Midpeninsula Regional Open Space District. Lorem ipsum dolor sit amet, vix putent utroque iracundia ne, vis tritani inciderint ea. Fugit fabellas torquatos mea ei. Aeterno suscipit at mei. Ad decore nonumes imperdiet vim. Ad has nobis meliore, vim porro nusquam blandit ut. Ad ignota noluisse phaedrum duo, sit eu ridens corpora lucilius. Tamquam oportere at cum, fabulas nominati qui ei. Usu purto r eprimique ad, vis modus. ATTACHMENT 2 DATE: December 12, 2018 MEMO TO: MROSD Board of Directors THROUGH: Ana Ruiz, AICP, General Manager FROM: Carmen Narayanan, Budget & Analysis Manager SUBJECT: Measure AA Fund Update _____________________________________________________________________________ SUMMARY AND DISCUSSION Measure AA is a $300 million general obligation bond approved in June 2014 by over two-thirds of Midpeninsula Regional Open Space District (District) voters. The Measure AA authorization provides funding for the top 25 Vision Plan project portfolios. As of June 30, 2018, the District has expended $49.2 million and issued $95 million of the $300 million authorization. Progress has been made in 20 of the 25 portfolios. District staff met twice in November 2018 to discuss all 25 Measure AA portfolios, reviewing original bond language, assessing original funding allocations, and determining the status of each priority action within the portfolios. During these meetings, staff reviewed original fund allocations for each portfolio compared to progress made, to determine if any funds may be available to transfer between portfolios for addressing potential project funding gaps. Based on this assessment, reallocation of funds between portfolios is neither recommended nor requested at this time. Staff discussed each of the 25 portfolios in detail, identifying the approximate level of completion for the individual priority actions under each portfolio. Priority actions were assigned levels of completion from 0-25 percent, 25-50 percent, 50-75 percent, and 100 percent complete. Priority action status updates for each portfolio will be presented in the annual FY2017-18 Measure AA Bond Annual Accountability report, which the Board will receive later this month. Staff also reviewed preliminary Measure AA funding options for the District’s portion to fund the potential San Jose Water Company (SJWC) land acquisition, which was projected to be approximately $28 million, as part of a funding/grants consortium. Staff had originally identified available funding within multiple portfolios (portfolios 18, 19, 21, 22, 23 and 25), pending Board approval. However, due to opportunistic land acquisition purchases since May 2018 and other capital projects underway, funding the SJWC land acquisition from these portfolios will not be sufficient and places undue stress on the funding availability within those identified portfolios. Instead, at such time as transactions for the SJWC land acquisition may proceed, staff will propose to use portfolio 15 to fund the District’s portion of the potential SJWC land acquisition. One of the main purposes for the portfolio, Redwood Protection, is consistent with the potential SJWC acquisition. Additionally, utilizing one single portfolio (15) will improve reporting and tracking of this transaction both internally and externally. With this change, there is no need to reallocate funds prematurely as portfolio 15 has sufficient funds available. Portfolio 15 is a regional, non-site-specific portfolio. The ballot language for portfolio 15 reads: Regional: Redwood Protection and Salmon Fishery Conservation: Preserve additional open space as available. Protect and enhance redwood stands, mountain scenery, various habitats and steelhead salmon. ($50,728,000) Graphically, this portfolio is represented by a star in the Pescadero Creek watershed in an attempt to centrally place the star in the redwood forest areas of the Santa Cruz Mountains. The portfolio applies to all redwood forests of interest within the District’s larger jurisdiction, and thus can be a funding source for the potential SJWC land acquisition. NEXT STEPS Periodically, staff will review Measure AA portfolios in detail. Discussions will include review of the original bond language, review of the original funding allocations, and determination of the status for priority action items within each of the 25 portfolios. Staff will bring forward portfolio fund reallocation recommendations as needed to the Board, but not more than once per fiscal year, per the limits of the Measure AA Expenditure Plan. 2