HomeMy Public PortalAbout20170412 - Agenda Packet - Board of Directors (BOD) - 17-09
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, April 12, 2017
Special Meeting starts at 5:30 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – STUDY SESSION
ROLL CALL
1. Overview of District's Geographic Information Systems (GIS) Program (R-17-45)
Staff Contact: Garrett Dunwoody, IST Manager
General Manager’s Recommendation: No action required.
2. Overview of the partnership with the San Mateo County Resource Conservation District (R-17-49)
Staff Contact: Coty Sifuentes-Winter, Integrated Pest Management Coordinator
General Manager’s Recommendation: No action required.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will ordinarily be
limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of
Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give
it to the District Clerk. Individuals are limited to one appearance during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the
General Manager, and members of the public may request that an item be removed from the Consent Calendar
during consideration of the Consent Calendar.
Meeting 17-09
1. Approve March 22, 2017 Minutes
2. Claims Report
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of
Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board
by a written communication, which the Board appreciates.
3. Report from the Bond Oversight Committee to the Board of Directors for the review period from
May 11, 2014 to June 30, 2016 (R-17-53)
Committee Contact: Paul Betlem, Measure AA Bond Oversight Committee Chair
Staff Contact: Stefan Jaskulak, Chief Financial Officer/Administrative Services Director
Measure AA Bond Oversight Committee’s Recommendation: The Bond Oversight Committee recommends
that the Board of Directors accepts this report.
4. Restructuring of the Finance Department within Administrative Services Resulting in No Net
Increase in Full Time Equivalent Positions, and an associated change to the Classification and
Compensation Plan (R-17-52)
Staff Contact: Stefan Jaskulak, Chief Financial Officer/Administrative Services Director
General Manager’s Recommendation: Adopt a resolution amending the District’s Classification and
Compensation Plan to create the Budget & Analysis Manager classification at range 48 in the
Administrative Services business line, a new position that would be filled in lieu of the vacant Senior
Management Analyst position.
INFORMATIONAL MEMORANDUM
• Acceptance of Low Value Interest in Real Property: Amendment to AT&T Utility Easement in the Monte
Bello Open Space Preserve
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for
information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter
on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will
be taken by the Board.
Committee Reports
Staff Reports
Director Reports
ADJOURNMENT
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Government Code
Section 54956.9)
M. Mahronich, et al v. Presentation Center, Los Gatos, Inc.
Santa Clara Superior Court Case No. 1-15-CV-276706
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on April 7, 2017, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos
California, 94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
R-17-45
Meeting 17-09
April 12, 2017
SPECIAL MEETING AGENDA ITEM 1
AGENDA ITEM
Overview of District's Geographic Information Systems (GIS) Program
GENERAL MANAGER’S RECOMMENDATION
No action required.
SUMMARY
Staff will provide a verbal overview of the District’s GIS Program.
DISCUSSION
The geographic information system (GIS) program is a core and value added function for the
District. GIS serves the District as its "geographic filing cabinet" by spatially organizing data.
As a result, the GIS program is at the core of the District's decision support processes by
transforming spatial data into information. Spatial analytics, maps, and reports that the GIS
program produces inform design and construction of public access facilities, land management
practices, species protection strategies, and serve as the system of record for District assets. The
GIS program supports the entire District and assists in a majority of all action plan projects.
This overview illustrates the primary value of GIS technology at the District and provides
specific examples of analyses and tools used to help position the District as an industry leader in
the acquisition, development, and management of open space. Staff will also present
information on the upcoming delivery of an Enterprise GIS, which is designed to better manage
information associated with the entire land conservation lifecycle. This system will provide a
consistent platform that allows staff across the entire District to build and contribute to a
comprehensive spatial data library of the land’s natural resources and infrastructure. This
streamlined collaborative technology will also facilitate inter-departmental communication about
past, present, and future projects. This system will improve information access, resulting in
more informed and expedited decision-making. Planning, Construction and Engineering, Visitor
Services, Land and Facilities, General Manager’s office, and Public Affairs departments will all
have direct access to GIS information, via easy-to-use web maps available on both mobile and
desktop devices.
FISCAL IMPACT
None.
R-17-45 Page 2
BOARD COMMITTEE REVIEW
This presentation was requested by the Board at the January 11, 2017 Board Meeting.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
The new Enterprise GIS system implementation will begin in FY2017-18.
Responsible Department Head:
Garrett Dunwoody, IST
Prepared by:
Casey Hiatt, GIS Program Administrator, IST
Garrett Dunwoody, IST Manager
Contact person:
Garrett Dunwoody, IST
R-17-49
Meeting 17-09
April 12, 2017
SPECIAL MEETING AGENDA ITEM 2
AGENDA ITEM
Overview of the partnership with the San Mateo County Resource Conservation District
GENERAL MANAGER’S RECOMMENDATION
No action required.
SUMMARY
The Executive Director of the San Mateo County Resource Conservation District (RCD), Kellyx
Nelson, will provide a verbal overview of the partnership between Midpeninsula Regional Open
Space District (Midpen) and the RCD.
DISCUSSION
Founded in 1939, the San Mateo County Resource Conservation District (RCD) provides
technical assistance, project implementation, conservation planning, and education and outreach
to the community it serves. The RCD focuses their program on four aspects: water, climate,
wildlife, and food systems.
This overview will illustrate the primary value of the partnership between the RCD and Midpen.
The RCD has collaborated with Midpen in multiple ways, including the slender false brome
eradication program, creek habitat restoration, collaborative networks, water quality monitoring,
and permit streamlining.
FISCAL IMPACT
None.
BOARD COMMITTEE REVIEW
None.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
R-17-49 Page 2
NEXT STEPS
None.
Responsible Department Head:
Kirk Lenington, Natural Resources
Prepared by:
Coty Sifuentes-Winter, Integrated Pest Management Coordinator
March 22, 2017
Board Meeting 17-08
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, March 22, 2017
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
President Hassett called the special meeting to order at 6:15 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, Curt Riffle,
and Pete Siemens
Members Absent: Cecily Harris
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz
Public comments opened at 6:15 p.m.
No speakers present.
Public comments closed at 6:15 p.m.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
(Significant exposure to litigation Government Code Section 54956.9(b)) (one potential case)
President Hassett adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:59 p.m.
REGULAR MEETING
President Hassett called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:01 p.m.
Meeting 17-08 Page 2
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, Curt Riffle,
and Pete Siemens
Members Absent: Cecily Harris
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz, Assistant General Manager Kevin
Woodhouse, Chief Financial Officer/Director of Administrative Services
Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer
Woodworth, Planning Manager Jane Mark, Planner II Gretchen Laustsen,
Senior Planner Tina Hugg, Engineering and Construction Manager Jay
Lin, Capital Project Manager Dale Grogan Capital Project Manager Matt
Brunnings, Senior Real Property Agent Allen Ishibashi, Visitor Services
Manager Michael Newburn, and Volunteer Program Manager Paul
McKowan
President Hassett reported the Board met in closed session, and no reportable action was taken.
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Hanko seconded the motion to adopt the agenda.
Friendly Amendment: Director Cyr suggested hearing Item 13 before Item 10 due members of
the public attending to speak regarding Item 13.
Director Riffle accepted the friendly amendment.
VOTE: 6-0-0 (Director Harris absent)
CONSENT CALENDAR
Public comment opened at 7:07 p.m.
No speakers.
Public comment closed at 7:08 p.m.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to approve the
Consent Calendar.
VOTE: 6-0-0 (Director Harris absent)
1. Approve February 23, 2017 and March 8, 2017 Minutes
Meeting 17-08 Page 3
2. Approve Claims Report
3. Revise Board Policy 3.06 – Initial and Continuing Disclosures Relating to Bond
Issuances (R-17-33)
General Manager’s Recommendation: Approve revisions to Board Policy 3.06 for disclosures
relating to District bond issuances as recommended by the Action Plan and Budget Committee.
4. Proposed Enhancement to District’s Accounts Payable Claims Process (R-17-34)
General Manager’s Recommendation:
Approve the recommendations from the Action Plan and Budget Committee:
1. Authorize Accounts Payable staff to release payments over fifty thousand dollars
($50,000) without holding for Board approval, but continue to provide the current claims
report to the board for information.
2. Approve the revised Board Policy 1.03 – Board Agenda.
5. Repeal of Resolution 14-12 (R-17-30)
General Manager’s Recommendation: Adopt a resolution repealing Resolution 14-12, which
authorized the General Manager or designee to approve claims up to $25,000, in order to enable
the District to be consistent with Public Resources Code 5549.
6. Agreement with Sharp Business Systems to enter into a 48-Month Lease and Use
Agreement for eight leased printers and two owned printers. (R-17-35)
General Manager’s Recommendation: Authorize the General Manager to enter into a 48-month
lease and use agreement with Sharp Business Systems for an amount not to exceed one hundred
two thousand, four hundred thirty-two dollars ($102,432).
7. Award of Contract with Mesiti-Miller Engineering, Inc., for the preparation of
construction documents, construction bid process support and construction oversight for
the Webb Creek Bridge Replacement Project at Bear Creek Redwoods Open Space
Preserve (R-17-37)
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with
Mesiti-Miller Engineering, Inc., to prepare construction documents, support the construction
bid process, and provide technical construction oversight for the Webb Creek Bridge
Replacement Project at Bear Creek Redwoods Open Space Preserve for a not-to-exceed
amount of $115,560.
2. Authorize a 15% contingency of $17,334 to cover potential unforeseen requirements, for a
not-to-exceed total contract amount of $132,894.
8. Award of Contract with John Northmore Roberts and Associates to provide design,
engineering, and construction administration support for the Bear Creek Stables
Improvements Project at Bear Creek Redwoods Open Space Preserve (R-17-42)
Meeting 17-08 Page 4
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with
John Northmore Roberts and Associates to provide design and engineering services,
complete construction plans, and provide permitting and construction administration support
for the Bear Creek Stables Improvements Project at Bear Creek Redwoods Open Space
Preserve for a not-to-exceed amount of $770,173.
2. Authorize a 10% contingency of $77,017 to cover potential unforeseen requirements.
3. Authorize a separate contract allowance of $75,000 specifically for additional services related
to geotechnical, fault rupture, and site investigations and additional public meetings that are
above and beyond the current scope of work to avoid potential implementation delays, for a
combined not-to-exceed total contract amount of $922,190.
9. Award Contract with Biosearch Associates for Bear Creek Redwoods Western Pond
Turtle Population Assessment, Monitoring and Adaptive Management Plan (R-17-41)
General Manager’s Recommendation: Authorize the General Manager to enter into a contract
with Biosearch Associates to assess the population of western pond turtles, control invasive
fauna, and provide monitoring to guide long-term management actions recommended for
implementation at Bear Creek Redwoods Open Space Preserve in the amount not to exceed of
$104,000 over thirty-six consecutive months.
BOARD BUSINESS
10. Award of Contract with HydroScience Engineers, for the preparation of
construction documents, construction bid process support, and construction oversight for
the Fire and Potable Water System Project at Bear Creek Redwoods Open Space Preserve
(R-17-36)
Capital Project Manager Dale Grogan presented the staff report describing the goal of the project
to design and build a reliable water system that will serve the future improvements at Bear Creek
Stables. Mr. Grogan described the studies completed to determine the amount of water needed
for the site and phases and proposed schedule for the project.
Director Kishimoto requested clarification regarding the metering the water for the Bear Creek
Stables and public access areas to determine how much water is being used by the separate areas.
Mr. Grogan reported staff and the consultant would explore the feasibility of this as part of the
design process.
President Hassett inquired regarding the proposed layout for the water line along existing roads.
Land and Facilities Manager Brian Malone explained it is less expensive to construct and
maintain a water line along existing roads due to accessibility.
Director Riffle requested information regarding the current water sources from the Aldercroft
and Alma springs and Lexington Reservoir.
Ms. Ruiz explained those water sources would be evaluated after the water source has received
final approval from the Public Utilities Commission.
Meeting 17-08 Page 5
General Counsel Sheryl Schaffner reported additional information regarding the spring water
sources will be going to the Board in a future closed session.
Director Riffle inquired if the District is investigating how to provide water the Alma College
buildings.
Engineering and Construction Manager Jay Lin reported the contract could be amended in the
future to study the feasibility of providing water to the area.
Public comment opened at 8:26 p.m.
Frank Bakonyi spoke regarding the low cost of the current water system for the Bear Creek
Stables and the potentially higher cost of the proposed San Jose Water Company hookup.
President Hassett inquired if San Jose Water Company has any requirements regarding minimum
usage.
Mr. Lin is not aware of any minimum usage requirements.
Public comment closed at 8:33 p.m.
Director Hanko expressed her concerns regarding the potential one million dollar cost of
providing water to Bear Creek Stables.
Motion: Director Siemens moved, and Director Riffle seconded the motion to
1. Authorize the General Manager to enter into a multi-year professional services contract with
HydroScience Engineers, to prepare construction documents, support the construction bid
process, and provide technical construction oversight for the Fire and Potable Water System
Project at Bear Creek Redwoods Open Space Preserve for a not-to-exceed amount of
$138,370.
2. Authorize a 15% contingency of $20,756 to cover potential unforeseen requirements, for a
not-to-exceed total contract amount of $159,126.
VOTE: 5-1-0 (Director Hanko dissenting; Director Harris absent)
11. Partnership Agreement with the Student Conservation Association to Provide
Geographic Information System Services (R-17-19)
Volunteer Program Manager Paul McKowan presented the staff report explaining the proposed
contract will help the District expand its volunteer efforts in the coming fiscal year. The District
already works with the Student Conservation Association on volunteer projects, and the
proposed contract will engage students from underserved communities to participate in
additional volunteer projects related to geographic information systems mapping. Finally, staff
will evaluate the program both internally and with the participants to help determine its
effectiveness.
Public comment opened at 8:49 p.m.
No speakers present.
Meeting 17-08 Page 6
Public comment closed at 8:49 p.m.
Motion: Director Hanko moved, and Director Kishimoto seconded the motion to authorize the
General Manager to execute a partnership agreement with the Student Conservation Association
for a not-to-exceed amount of $57,183 and include this funding in the FY2017-18 budget.
VOTE: 6-0-0 (Director Harris absent)
12. Proposed purchase of the West Valley Charter Lines Property as a potential new
South Area Field Office, located at 240 Cristich Lane, Campbell, CA, Santa Clara County
(Assessor’s Parcel Number 412-32-014) (R-17-38)
Senior Real Property Agent Allen Ishibashi provided the staff report describing the need for a
new South Area Office. Mr. Ishibashi described the previously proposed site location on
Pheasant Road and the advantages and constraints of the site. Staff also researched other
potential locations for a South Area Office and the advantages and disadvantages of a South
Area Office in Campbell. The Facilities Ad Hoc Committee reviewed the proposed Cristich Lane
site at their February 16, 2017 meeting and recommended Board approval for purchasing the
property. Mr. Ishibashi described the current structures on site, the surrounding neighborhood,
and potential site programming.
Senior Planner Tina Hugg reviewed the Board’s previously approved goals regarding staff
facilities and discussed how the Cristich Lane site met those goals.
Finally, Mr. Ishibashi reviewed the proposed terms and conditions for the sale.
Director Hanko inquired if any Board committee has toured the property.
Director Kishimoto, Chair of the Facilities Ad Hoc Committee, reported the committee received
a presentation regarding the property but has not toured the site.
Director Hanko expressed reservations regarding the proposed office site and suggested
members of the Board should tour the site before purchase.
Director Siemens reported he drove by the site and stated a majority of the staff working at the
office will only be there for limited amounts of time. Also, the nearby percolation ponds create a
nice environment.
Director Kishimoto inquired regarding potentially rebuilding the office.
Mr. Ishibashi reported any changes to the building would likely limit the District’s ability to
rebuild due to the current zero setbacks on the site.
Director Riffle inquired whether field staff would be in support of the site.
Land and Facilities Manager Brian Malone reported members of Land and Facilities and Visitor
Services departments staff toured the site. While staff would like a larger site if it were possible,
in many other ways the site is ideal due to the infrastructure, utilities, current building on site,
nearby industrial uses, neighborhood park, etc.
Meeting 17-08 Page 7
Public comment opened at 9:42 p.m.
No speakers present.
Public comment closed at 9:42 p.m.
Director Cyr commented on the great opportunity of the Cristich Lane site.
Motion: Director Siemens moved, and Director Riffle seconded the motion to
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the staff report.
2. Adopt a Resolution authorizing the purchase and sale agreement for the West Valley Charter
Lines property at a cost of $3,150,000.
3. Authorize the use of the General Fund Committed Infrastructure Reserve in the amount of
$2,900,000, plus a purchase deposit of $250,000 covered by the FY2016-17 Real Property
General Fund Capital budget.
VOTE: 6-0-0 (Director Harris absent)
13. Cooley Landing Park Partnership with City of East Palo Alto (R-17-40)
Item 13 was heard before Item 10.
Assistant General Manager Ana Ruiz presented the staff report describing several Cooley
Landing Vision Plan elements and the project site’s history and revitalization. Ms. Ruiz also
reported the East Palo Alto City Council recently approved a contract amendment with their
landscape architect to complete the plans and permitting work for the remaining park
improvements. Ms. Ruiz described each of the six Vision Plan elements proposed for District
funding through Measure AA, and provided the Diversity Ad Hoc Committee’s
recommendations regarding this item.
Director Riffle inquired who would supervise the development of the business and operating
plan.
Ms. Ruiz reported a project manager might be hired to work with the District, East Palo Alto,
and the outside consultant to oversee the project.
Director Hanko spoke in favor of the General Manager’s recommendation and completing the
work at Cooley Landing.
President Hassett requested clarification regarding potential projects in the Moffett Field area.
Ms. Ruiz reported no projects have currently been identified for that area.
Public comment opened at 7:32 p.m.
Linda Gass resident of Los Altos spoke in favor of funding for Cooley Landing and described
beneficial programs that have been and could be held there for nearby residents and students.
Additionally, Ms. Gass spoke in favor of a dedicated outdoor education area.
Meeting 17-08 Page 8
Director Hanko inquired if any wildflowers are planned for planting in the park.
Ms. Gass explained Grassroots Ecology has planted and plans to plant additional wildflowers in
the park.
William Webster spoke in favor of the proposed funding Cooley Landing and the education
center there.
East Palo Alto Mayor Larry Moody thanked the District for their work in the regional efforts to
protect and preserve open space. Mayor Moody spoke in favor of making Cooley Landing a
signature destination for the East Palo Alto community for years to come.
East Palo Alto Assistant City Manager Sean Charpentier spoke in favor of the collaboration with
the District to help increase park areas for East Palo Alto residents. Additionally, positive
changes continue to come to the area. Mr. Charpentier thanked the Board and staff for their work
on this and the Bay Trail projects.
Public comment closed at 7:45 p.m.
Director Riffle expressed his concern regarding the need for ongoing operational funding for the
park.
Mr. Charpentier reported East Palo Alto staff currently maintains the park, including grounds
and patrol, and will continue to look for outside funding to help fund these activities.
The members of the Board spoke in favor of the General Manager’s recommendations and the
work already completed at site.
Director Hanko spoke regarding the ability of the public to access this site.
Director Siemens spoke in favor of the District’s volunteer program that helps manage the
Daniels Nature Center and suggested volunteers may be able to help maintain and manage the
Cooley Landing Education Center.
Motion: Director Kishimoto moved, and Director Hanko seconded the motion to
Approve the following two recommendations from the Diversity Ad Hoc Committee:
1. Allocate Measure AA funds to cover the costs for design, permitting, and construction of six
Cooley Landing Vision Plan elements, including the costs for an outside project manager, if
needed, to complete the work by June 30, 2019 for an amount not to exceed $1.25 Million.
2. Allocate District General Funds for consultant costs to develop a business and operating plan
for Cooley Landing Park (includes the Education Center) working jointly with the City of
East Palo Alto for an amount not to exceed $200,000.
In addition, the General Manager recommends the following:
3. Authorize the General Manager to enter into a funding agreement with the City of East Palo
Alto, providing $217,148 to fund the design of six Cooley Landing Vision Plan elements as
the first step of implementation, as described under Recommendation #1 above.
VOTE: 6-0-0 (Director Harris absent)
Meeting 17-08 Page 9
INFORMATIONAL REPORTS
A. Committee Reports
No committee reports.
B. Staff Reports
Ms. Ruiz reported on recent meetings of the Peninsula Working Group regarding regional trail
connections and trail planning.
Chief Financial Officer/Director of Administrative Services Stefan Jaskulak reported on the
recent work of the Measure AA Bond Oversight Committee, and the Committee’s report will be
brought to the Board at its April 12, 2017 meeting.
Assistant General Manager Kevin Woodhouse reported on the work and recent meetings of the
Santa Cruz Mountain Stewardship Network. The District will be providing materials for and
promoting an upcoming City of Palo Alto Earth Day event. Mr. Woodhouse also reported his
attendance at a panel discussion entitled “Solutions to Climate Change in our Rural Landscape.”
General Manager Steve Abbors reported on a fellowship program sponsored by the Santa Clara
County City Managers Association, and the District is participating in order to seek a fellow to
help develop a Climate Change Action Plan for the District. Mr. Abbors reported on an extension
of the Picchetti Winery lease for an additional five years as authorized by Resolution 07-42. Mr.
Abbors also provided updates regarding legislation the District is sponsoring and supporting.
C. Director Reports
The Board members submitted their compensatory reports.
Director Kishimoto reported her attendance at the Natural Capital Symposium.
Director Cyr reported he will be out of town for the next Board meeting.
President Hassett reported he will be attending the Bay Nature dinner on Sunday.
ADJOURNMENT
President Hassett adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 10:08 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
March 22, 2017
Board Meeting 17-08
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, March 22, 2017
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
President Hassett called the special meeting to order at 6:15 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, Curt Riffle,
and Pete Siemens
Members Absent: Cecily Harris
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz
Public comments opened at 6:15 p.m.
No speakers present.
Public comments closed at 6:15 p.m.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
(Significant exposure to litigation Government Code Section 54956.9(b)) (one potential case)
President Hassett adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:59 p.m.
REGULAR MEETING
President Hassett called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:01 p.m.
Meeting 17-08 Page 2
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, Curt Riffle,
and Pete Siemens
Members Absent: Cecily Harris
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz, Assistant General Manager Kevin
Woodhouse, Chief Financial Officer/Director of Administrative Services
Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer
Woodworth, Planning Manager Jane Mark, Planner II Gretchen Laustsen,
Senior Planner Tina Hugg, Engineering and Construction Manager Jay
Lin, Capital Project Manager Dale Grogan Capital Project Manager Matt
Brunnings, Senior Real Property Agent Allen Ishibashi, Visitor Services
Manager Michael Newburn, and Volunteer Program Manager Paul
McKowan
President Hassett reported the Board met in closed session, and no reportable action was taken.
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Hanko seconded the motion to adopt the agenda.
Friendly Amendment: Director Cyr suggested hearing Item 13 before Item 10 due members of
the public attending to speak regarding Item 13.
Director Riffle accepted the friendly amendment.
VOTE: 6-0-0 (Director Harris absent)
CONSENT CALENDAR
Public comment opened at 7:07 p.m.
No speakers.
Public comment closed at 7:08 p.m.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to approve the
Consent Calendar.
VOTE: 6-0-0 (Director Harris absent)
1. Approve February 23, 2017 and March 8, 2017 Minutes
Meeting 17-08 Page 3
2. Approve Claims Report
3. Revise Board Policy 3.06 – Initial and Continuing Disclosures Relating to Bond
Issuances (R-17-33)
General Manager’s Recommendation: Approve revisions to Board Policy 3.06 for disclosures
relating to District bond issuances as recommended by the Action Plan and Budget Committee.
4. Proposed Enhancement to District’s Accounts Payable Claims Process (R-17-34)
General Manager’s Recommendation:
Approve the recommendations from the Action Plan and Budget Committee:
1. Authorize Accounts Payable staff to release payments over fifty thousand dollars
($50,000) without holding for Board approval, but continue to provide the current claims
report to the board for information.
2. Approve the revised Board Policy 1.03 – Board Agenda.
5. Repeal of Resolution 14-12 (R-17-30)
General Manager’s Recommendation: Adopt a resolution repealing Resolution 14-12, which
authorized the General Manager or designee to approve claims up to $25,000, in order to enable
the District to be consistent with Public Resources Code 5549.
6. Agreement with Sharp Business Systems to enter into a 48-Month Lease and Use
Agreement for eight leased printers and two owned printers. (R-17-35)
General Manager’s Recommendation: Authorize the General Manager to enter into a 48-month
lease and use agreement with Sharp Business Systems for an amount not to exceed one hundred
two thousand, four hundred thirty-two dollars ($102,432).
7. Award of Contract with Mesiti-Miller Engineering, Inc., for the preparation of
construction documents, construction bid process support and construction oversight for
the Webb Creek Bridge Replacement Project at Bear Creek Redwoods Open Space
Preserve (R-17-37)
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with
Mesiti-Miller Engineering, Inc., to prepare construction documents, support the construction
bid process, and provide technical construction oversight for the Webb Creek Bridge
Replacement Project at Bear Creek Redwoods Open Space Preserve for a not-to-exceed
amount of $115,560.
2. Authorize a 15% contingency of $17,334 to cover potential unforeseen requirements, for a
not-to-exceed total contract amount of $132,894.
8. Award of Contract with John Northmore Roberts and Associates to provide design,
engineering, and construction administration support for the Bear Creek Stables
Improvements Project at Bear Creek Redwoods Open Space Preserve (R-17-42)
Meeting 17-08 Page 4
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with
John Northmore Roberts and Associates to provide design and engineering services,
complete construction plans, and provide permitting and construction administration support
for the Bear Creek Stables Improvements Project at Bear Creek Redwoods Open Space
Preserve for a not-to-exceed amount of $770,173.
2. Authorize a 10% contingency of $77,017 to cover potential unforeseen requirements.
3. Authorize a separate contract allowance of $75,000 specifically for additional services related
to geotechnical, fault rupture, and site investigations and additional public meetings that are
above and beyond the current scope of work to avoid potential implementation delays, for a
combined not-to-exceed total contract amount of $922,190.
9. Award Contract with Biosearch Associates for Bear Creek Redwoods Western Pond
Turtle Population Assessment, Monitoring and Adaptive Management Plan (R-17-41)
General Manager’s Recommendation: Authorize the General Manager to enter into a contract
with Biosearch Associates to assess the population of western pond turtles, control invasive
fauna, and provide monitoring to guide long-term management actions recommended for
implementation at Bear Creek Redwoods Open Space Preserve in the amount not to exceed of
$104,000 over thirty-six consecutive months.
BOARD BUSINESS
10. Award of Contract with HydroScience Engineers, for the preparation of
construction documents, construction bid process support, and construction oversight for
the Fire and Potable Water System Project at Bear Creek Redwoods Open Space Preserve
(R-17-36)
Capital Project Manager Dale Grogan presented the staff report describing the goal of the project
to design and build a reliable water system that will serve the future improvements at Bear Creek
Stables. Mr. Grogan described the studies completed to determine the amount of water needed
for the site and phases and proposed schedule for the project.
Director Kishimoto requested clarification regarding the metering of the water for the Bear
Creek Stables and public access areas to determine how much water is being used by the separate
areas.
Mr. Grogan reported staff and the consultant would explore the feasibility of this as part of the
design process.
President Hassett inquired regarding the proposed layout for the water line along existing roads.
Land and Facilities Manager Brian Malone explained it is less expensive to construct and
maintain a water line along existing roads due to accessibility.
Director Riffle requested information regarding the current water sources from the Aldercroft
and Alma springs and Lexington Reservoir.
Meeting 17-08 Page 5
Ms. Ruiz explained those water sources would be evaluated after the water source has received
final approval from the Public Utilities Commission.
General Counsel Sheryl Schaffner reported additional information regarding the spring water
sources will be going to the Board in a future closed session.
Director Riffle inquired if the District is investigating how to provide water the Alma College
buildings.
Engineering and Construction Manager Jay Lin reported the contract could be amended in the
future to study the feasibility of providing water to the area.
Public comment opened at 8:26 p.m.
Frank Bakonyi spoke regarding the low cost of the current water system for the Bear Creek
Stables and the potentially higher cost of the proposed San Jose Water Company hookup.
President Hassett inquired if San Jose Water Company has any requirements regarding minimum
usage.
Mr. Lin is not aware of any minimum usage requirements.
Public comment closed at 8:33 p.m.
Director Kishimoto provided her estimated calculations that determined an approximately
$2,100/month cost for 8,000 gallons of water each day that would be used by Bear Creek
Stables. As a result of this cost, she suggested installation of a water meter in addition to a meter
from San Jose Water Company to meter the water being used by the Bear Creek Stables to
correctly allocate costs for water usage.
Director Hanko expressed her concerns regarding the potential one million dollar cost of
providing water to Bear Creek Stables.
Motion: Director Siemens moved, and Director Riffle seconded the motion to
1. Authorize the General Manager to enter into a multi-year professional services contract with
HydroScience Engineers, to prepare construction documents, support the construction bid
process, and provide technical construction oversight for the Fire and Potable Water System
Project at Bear Creek Redwoods Open Space Preserve for a not-to-exceed amount of
$138,370.
2. Authorize a 15% contingency of $20,756 to cover potential unforeseen requirements, for a
not-to-exceed total contract amount of $159,126.
VOTE: 5-1-0 (Director Hanko dissenting; Director Harris absent)
11. Partnership Agreement with the Student Conservation Association to Provide
Geographic Information System Services (R-17-19)
Volunteer Program Manager Paul McKowan presented the staff report explaining the proposed
contract will help the District expand its volunteer efforts in the coming fiscal year. The District
Meeting 17-08 Page 6
already works with the Student Conservation Association on volunteer projects, and the
proposed contract will engage students from underserved communities to participate in
additional volunteer projects related to geographic information systems mapping. Finally, staff
will evaluate the program both internally and with the participants to help determine its
effectiveness.
Public comment opened at 8:49 p.m.
No speakers present.
Public comment closed at 8:49 p.m.
Motion: Director Hanko moved, and Director Kishimoto seconded the motion to authorize the
General Manager to execute a partnership agreement with the Student Conservation Association
for a not-to-exceed amount of $57,183 and include this funding in the FY2017-18 budget.
VOTE: 6-0-0 (Director Harris absent)
12. Proposed purchase of the West Valley Charter Lines Property as a potential new
South Area Field Office, located at 240 Cristich Lane, Campbell, CA, Santa Clara County
(Assessor’s Parcel Number 412-32-014) (R-17-38)
Senior Real Property Agent Allen Ishibashi provided the staff report describing the need for a
new South Area Office. Mr. Ishibashi described the previously proposed site location on
Pheasant Road and the advantages and constraints of the site. Staff also researched other
potential locations for a South Area Office and the advantages and disadvantages of a South
Area Office in Campbell. The Facilities Ad Hoc Committee reviewed the proposed Cristich Lane
site at their February 16, 2017 meeting and recommended Board approval for purchasing the
property. Mr. Ishibashi described the current structures on site, the surrounding neighborhood,
and potential site programming.
Senior Planner Tina Hugg reviewed the Board’s previously approved goals regarding staff
facilities and discussed how the Cristich Lane site met those goals.
Finally, Mr. Ishibashi reviewed the proposed terms and conditions for the sale.
Director Hanko inquired if any Board committee has toured the property.
Director Kishimoto, Chair of the Facilities Ad Hoc Committee, reported the committee received
a presentation regarding the property but has not toured the site.
Director Hanko expressed reservations regarding the proposed office site and suggested
members of the Board should tour the site before purchase.
Director Siemens reported he drove by the site and stated a majority of the staff working at the
office will only be there for limited amounts of time. Also, the nearby percolation ponds create a
nice environment.
Director Kishimoto inquired regarding potentially rebuilding the office.
Meeting 17-08 Page 7
Mr. Ishibashi reported any changes to the building would likely limit the District’s ability to
rebuild due to the current zero setbacks on the site.
Director Riffle inquired whether field staff would be in support of the site.
Land and Facilities Manager Brian Malone reported members of Land and Facilities and Visitor
Services departments staff toured the site. While staff would like a larger site if it were possible,
in many other ways the site is ideal due to the infrastructure, utilities, current building on site,
nearby industrial uses, neighborhood park, etc.
Public comment opened at 9:42 p.m.
No speakers present.
Public comment closed at 9:42 p.m.
Director Cyr commented on the great opportunity of the Cristich Lane site.
Motion: Director Siemens moved, and Director Riffle seconded the motion to
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the staff report.
2. Adopt a Resolution authorizing the purchase and sale agreement for the West Valley Charter
Lines property at a cost of $3,150,000.
3. Authorize the use of the General Fund Committed Infrastructure Reserve in the amount of
$2,900,000, plus a purchase deposit of $250,000 covered by the FY2016-17 Real Property
General Fund Capital budget.
VOTE: 6-0-0 (Director Harris absent)
13. Cooley Landing Park Partnership with City of East Palo Alto (R-17-40)
Item 13 was heard before Item 10.
Assistant General Manager Ana Ruiz presented the staff report describing several Cooley
Landing Vision Plan elements and the project site’s history and revitalization. Ms. Ruiz also
reported the East Palo Alto City Council recently approved a contract amendment with their
landscape architect to complete the plans and permitting work for the remaining park
improvements. Ms. Ruiz described each of the six Vision Plan elements proposed for District
funding through Measure AA, and provided the Diversity Ad Hoc Committee’s
recommendations regarding this item.
Director Riffle inquired who would supervise the development of the business and operating
plan.
Ms. Ruiz reported a project manager might be hired to work with the District, East Palo Alto,
and the outside consultant to oversee the project.
Director Hanko spoke in favor of the General Manager’s recommendation and completing the
work at Cooley Landing.
Meeting 17-08 Page 8
President Hassett requested clarification regarding potential projects in the Moffett Field area.
Ms. Ruiz reported no projects have currently been identified for that area.
Public comment opened at 7:32 p.m.
Linda Gass resident of Los Altos spoke in favor of funding for Cooley Landing and described
beneficial programs that have been and could be held there for nearby residents and students.
Additionally, Ms. Gass spoke in favor of a dedicated outdoor education area.
Director Hanko inquired if any wildflowers are planned for planting in the park.
Ms. Gass explained Grassroots Ecology has planted and plans to plant additional wildflowers in
the park.
William Webster spoke in favor of the proposed funding Cooley Landing and the education
center there.
East Palo Alto Mayor Larry Moody thanked the District for their work in the regional efforts to
protect and preserve open space. Mayor Moody spoke in favor of making Cooley Landing a
signature destination for the East Palo Alto community for years to come.
East Palo Alto Assistant City Manager Sean Charpentier spoke in favor of the collaboration with
the District to help increase park areas for East Palo Alto residents. Additionally, positive
changes continue to come to the area. Mr. Charpentier thanked the Board and staff for their work
on this and the Bay Trail projects.
Public comment closed at 7:45 p.m.
Director Riffle expressed his concern regarding the need for ongoing operational funding for the
park.
Mr. Charpentier reported East Palo Alto staff currently maintains the park, including grounds
and patrol, and will continue to look for outside funding to help fund these activities.
The members of the Board spoke in favor of the General Manager’s recommendations and the
work already completed at site.
Director Hanko spoke regarding the ability of the public to access this site.
Director Siemens spoke in favor of the District’s volunteer program that helps manage the
Daniels Nature Center and suggested volunteers may be able to help maintain and manage the
Cooley Landing Education Center.
Motion: Director Kishimoto moved, and Director Hanko seconded the motion to
Approve the following two recommendations from the Diversity Ad Hoc Committee:
1. Allocate Measure AA funds to cover the costs for design, permitting, and construction of six
Cooley Landing Vision Plan elements, including the costs for an outside project manager, if
needed, to complete the work by June 30, 2019 for an amount not to exceed $1.25 Million.
Meeting 17-08 Page 9
2. Allocate District General Funds for consultant costs to develop a business and operating plan
for Cooley Landing Park (includes the Education Center) working jointly with the City of
East Palo Alto for an amount not to exceed $200,000.
In addition, the General Manager recommends the following:
3. Authorize the General Manager to enter into a funding agreement with the City of East Palo
Alto, providing $217,148 to fund the design of six Cooley Landing Vision Plan elements as
the first step of implementation, as described under Recommendation #1 above.
VOTE: 6-0-0 (Director Harris absent)
INFORMATIONAL REPORTS
A. Committee Reports
No committee reports.
B. Staff Reports
Ms. Ruiz reported on recent meetings of the Peninsula Working Group regarding regional trail
connections and trail planning.
Chief Financial Officer/Director of Administrative Services Stefan Jaskulak reported on the
recent work of the Measure AA Bond Oversight Committee, and the Committee’s report will be
brought to the Board at its April 12, 2017 meeting.
Assistant General Manager Kevin Woodhouse reported on the work and recent meetings of the
Santa Cruz Mountain Stewardship Network. The District will be providing materials for and
promoting an upcoming City of Palo Alto Earth Day event. Mr. Woodhouse also reported his
attendance at a panel discussion entitled “Solutions to Climate Change in our Rural Landscape.”
General Manager Steve Abbors reported on a fellowship program sponsored by the Santa Clara
County City Managers Association, and the District is participating in order to seek a fellow to
help develop a Climate Change Action Plan for the District. Mr. Abbors reported on an extension
of the Picchetti Winery lease for an additional five years as authorized by Resolution 07-42. Mr.
Abbors also provided updates regarding legislation the District is sponsoring and supporting.
C. Director Reports
The Board members submitted their compensatory reports.
Director Kishimoto reported her attendance at the Natural Capital Symposium.
Director Cyr reported he will be out of town for the next Board meeting.
President Hassett reported he will be attending the Bay Nature dinner on Sunday.
ADJOURNMENT
Meeting 17-08 Page 10
President Hassett adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 10:08 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 6
CLAIMS REPORT
MEETING 17-09
DATE 04-12-2017
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
74715 11709 - D-LINE CONSTRUCTORS, INC.Mt Um Summit Public Access Improvements Construction 04/05/2017 866,067.50
74711 *10215 - CalPERS-FISCAL SERVICES DIVISION - HB Employee Monthly Health Insurance April 2017 04/05/2017 169,335.06
74687 11617 - MIG, INC.Red Barn Area Planning Consultants - LHC 03/29/2017 75,622.65
74597 11369 - BANK OF THE WEST COMMERCIAL CARD USA $124.62 Dinner w/Public Policy Associates and staff 03/23/2017 54,576.91
$145.84 Fuel for Rented Pick-up Truck 03/23/2017
$4,732.99 ECdM Oljon Permit ($4,384), Training Class ($345)03/23/2017
$488.62 CEQA Training, Batteries, Time lapse camera 03/23/2017
$441.71 Training, Car Wash, Visitor Count Project Supplies 03/23/2017
$3,130.75 EIR Filing Fee for BCR Preserve Plan 03/23/2017
$141.92 Galvanized Pipes for Sign Posts 03/23/2017
$1,044.14 CalPELRA Conference & Travel Expenses 03/23/2017
$1,490..04 Signs, Tools & Stable Room Upgrades 03/23/2017
$2,994.43 Small Engine Fuel ($2,108), Office Supplies 03/23/2017
$670.47 Website Services 03/23/2017
$891.95 Stable construction materials 03/23/2017
$1,417.05 AEP CEQA Training x3 ($1,115), Sign Permit, Ofc Supp.03/23/2017
$514.25 Harrington Bridge Repair Permit 03/23/2017
$770 IRWA Classes (Chung & Weidemann)03/23/2017
$334.72 Hardware, Paint, hand tools 03/23/2017
$617.87 Haz Waste Disposal Fee & Facilities Building Materials 03/23/2017
$41.90 First Aid Kit 03/23/2017
$173.21 Lumber and plumbing parts 03/23/2017
$377.07 EMT Certification (2 Rangers), Supplies 03/23/2017
$386.70 Building Materials, Hardware 03/23/2017
$859.87 Hardware, Building Materials 03/23/2017
$63.94 Docent Meeting refreshments; new snake tank screen 03/23/2017
$853.42 Volunteer Supplies, Equipment, Training 03/23/2017
$260.60 Photo Printing, Frame for Display 03/23/2017
$1,326.88 Training Videos ($395), Storage Cabinet ($931)03/23/2017
$339 Certification Training Class, Parking 03/23/2017
$593.87 Cleaning supplies, tools & Stable Room Upgrades 03/23/2017
$814.69 Land Conservation Conference, Compliance Fees 03/23/2017
$2,559.06 ESRI GIS Conference (Greig, Hammer), Printing Supplies 03/23/2017
$46.77 Waterline repair 03/23/2017
$158.65 Shop Supplies and Propane Gas 03/23/2017
$4,959.22 2 months internet service ($2,910), NWS Conf, IT Hware 03/23/2017
$291.18 CSDA Legislative Days Conference Expenditures 03/23/2017
$390.00 Calif. Trails Conference (Manning), Dropbox subscription 03/23/2017
$2,594.00 Training (2 Emp. $2,180), CSMFO Conf. Expense ($414)03/23/2017
$970.93 Stable building materials 03/23/2017
$409.08 New Vehicle Supplies, Paint, Radio Earphones 03/23/2017
$62.42 Kitchen Supplies (FFO)03/23/2017
page 2 of 6
CLAIMS REPORT
MEETING 17-09
DATE 04-12-2017
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
$244.99 Tool bag 03/23/2017
$133.78 Baton endcaps 03/23/2017
$441.03 Deer Hollow Farm Building Permit 03/23/2017
$1,500 Training Fees (Beckman & Jurich)03/23/2017
$328.20 Office Supplies, Bridge Tolls, Lights, Car Chargers 03/23/2017
$814.12 Kitchen & Office Supplies 03/23/2017
$349.43 Calif. Trails Conference Registration 03/23/2017
$512.70 Hazmat Disposal Fees 03/23/2017
$240 Recruitment Job Postings 03/23/2017
$876.13 Key rings, Truck Pumper and field supplies 03/23/2017
$817.35 Fire gear, tools, office supplies 03/23/2017
$81.10 Vehicle towing supplies 03/23/2017
$621.95 Parts for equipment 03/23/2017
$938.39 OSHA training, Ergo equipment 03/23/2017
$625.00 City Attorneys Spring Conference Registration 03/23/2017
$393.15 Board Retreat Lunch 2/23/17 03/23/2017
$264.40 EMT class (Miller) Motorcycle battery, brake lights 03/23/2017
$2,632.69 Scanner, Video Conf. System ($1,302) Weather Station 03/23/2017
$600.37 State Bar of California Fees (Stevenson)03/23/2017
$395.00 ICMA Training/conference (Ruiz)03/23/2017
$284.77 EMO advertising & interview supplies 03/23/2017
$102.39 Building Materials (DHF)03/23/2017
$1,030.85 Storage, Training, Name Badges, Directory 03/23/2017
$455.46 PARMA Conference Travel Expenditures (Voiss)03/23/2017
$315.00 Docent program, education, geocaching 03/23/2017
$647.50 Board Retreat Facility Rental 03/23/2017
$427.33 Meals for VP Consultant interviews, Office Supplies 03/23/2017
74612 10729 - FIRST AMERICAN TITLE COMPANY 240 Cristich Road property purchase (SAO)03/23/2017 50,000.00
74694 11743 - PRO-WEST & ASSOCIATES IT Consultant: EGIS Requirements and Design 03/29/2017 46,179.90
74602 *10161 - CalPERS FISCAL SERVICES DIVISION - DB Pension Plan Unfunded Accrued Liability - March 2017 03/23/2017 45,626.91
74749 11763 - WEST COAST NETTING CONSTRUCTION SERVICES Prospect Road Parking Area Safety Structure - Fremont Older OSP 04/05/2017 44,175.00
74673 *10845 - CITY OF MOUNTAIN VIEW-FINANCE Quarterly Dispatch Services 03/29/2017 41,728.25
74682 *10258 - HUNT LIVING TRUST Semi-annual interest pmt March 31 2017 03/29/2017 37,500.00
74606 *11230 - COUNTY OF SANTA CLARA - Dental March & April 2017 Dental Insurance 03/23/2017 32,386.12
74705 11382 - WINNER CHEVROLET 2017 Jeep Wrangler A103 03/29/2017 32,374.75
74662 *11152 - WELLINGTON PARK INVESTORS Monthly Rent for AO2, AO3, AO4 April 03/23/2017 29,483.00
74638 11500 - POPULOUS, INC.Bear Creek Redwoods Preserve Plan Consultant 03/23/2017 25,603.24
74679 11236 - GRADETECH Sears Ranch Road Drainage Upgrade Construction 03/29/2017 22,225.33
74613 11609 - GOVERNMENT TECHNOLOGY SOLUTIONS, INC.Milestone 2 Invoice for Server Systems Infrastructure Upgrade 03/23/2017 20,700.00
74727 11617 - MIG, INC.Red Barn Area Planning - LHC 04/05/2017 19,693.98
74666 11390 - A T & T - SACRAMENTO CONTRACT WORK Mt Umunhum Telephone Landline Extension 03/29/2017 16,161.99
74605 10024 - CONSERVATION BY DESIGN Volunteer & Docent Program Structure Study 03/23/2017 16,158.53
74716 11455 - DITCH WITCH EQUIPMENT CO., INC.Ride-on Brush Cutter 04/05/2017 15,394.01
page 3 of 6
CLAIMS REPORT
MEETING 17-09
DATE 04-12-2017
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
74728 10031 - MILLS DESIGN Graphic Design of Reports, Brochures, Flyers, Timeline for AO Lobby 04/05/2017 12,820.00
74607 11699 - DAKOTA PRESS Printing: Pulgas and windy hill brochures, Spring Views Newsletter 03/23/2017 10,362.44
74701 11618 - TRAIL PEOPLE Highway 17 Crossing feasibility study 03/29/2017 9,892.25
74693 *10180 - PG & E Electricity/Gas 03/17 - 27 Locations 03/29/2017 9,704.81
74636 11523 - PGA DESIGN, INC.Sears Ranch Road Parking Area Design Consultant 03/23/2017 7,864.50
74692 10925 - PAPE` MACHINERY Dozer Rental for Trail Work 03/29/2017 7,182.70
74654 *10419 - LINCOLN NATIONAL LIFE INSURANCE COMPANY Employee Monthly Life, LTD, AD&D Insurance 03/23/2017 6,680.76
74738 *10124 - ROBERT J. DALOIA Qtrly interest + princ payment - April 2017 04/05/2017 6,192.77
74741 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Slender false brome treatment 2/01-2/28/17 04/05/2017 5,563.07
74651 11651 - STRATEGIC PRODUCTS & SERVICES, LLC Sharepoint Build & Deploy period 01/01/2017-01/21/2017 03/23/2017 5,500.00
74625 11465 - JANA SOKALE ENVIRONMENTAL PLANNING Planning Consultant for Hendrys Creek Restoration 03/23/2017 5,473.75
74620 10222 - HERC RENTALS INC Excavator Rental for Mt Thayer-SAU 03/23/2017 5,453.81
74631 11679 - MKTHINK Futurist Consultant - AO Office 03/23/2017 5,301.81
74609 10546 - ECOLOGICAL CONCERNS INC BCR - IPM implementation along roads and trails 03/23/2017 5,280.00
74724 11462 - MANAGEMENT PARTNERS Public Affairs Mgmt Services (Butterfield)04/05/2017 5,041.65
74732 10665 - PAVEMENT ENGINEERING INC Mount Umunhum Road Design Consultant 04/05/2017 4,625.00
74659 11190 - VALLEY TREE CARE Tree Removal (BCR)03/23/2017 4,500.00
74623 11700 - IMAGEX Printing of 10x13 envelopes: 2000 +400 overs 03/23/2017 4,270.49
74628 11462 - MANAGEMENT PARTNERS Midpen Public Affairs Mgmt Services (Butterfield)03/23/2017 4,136.65
74667 11711 - BAY AREA METAL FABRICATION LLC MROSD Signboard Fabrication for Mt Um Summit 03/29/2017 4,000.00
74719 11050 - F&S AUTO BODY INC Repair P98 04/05/2017 3,588.47
74621 10642 - HMS INC Lead & Asbestos Testing - LR, MB, LHC, ES 03/23/2017 3,580.00
74645 11005 - SAN MATEO COUNTY PLANNING & BUILDING DEPT Lot line adjustment permit fees for Guisti property 03/23/2017 3,573.25
74637 *10212 - PINNACLE TOWERS LLC Tower rental - Crown site id 871823 (2 months)03/23/2017 3,528.44
74744 11703 - SHIFT KEY SOLUTIONS MS Project Advanced Training - Course Materials Pre-payment 04/05/2017 3,339.45
74718 10567 - EXAMINETICS INC Respirator Fit Testing 04/05/2017 2,395.00
74700 *10583 - TELEPACIFIC COMMUNICATIONS District Telephone & SAO Internet 03/29/2017 2,351.37
74675 *10032 - DEL REY BUILDING MAINTENANCE Monthly Janitorial Services and Supplies Mar 2017 - AO, SR 03/29/2017 2,209.88
74649 *11730 - STANDARD INSURANCE COMPANY RV Employee Monthly Basic Life and Supplemental Life Insurance 03/23/2017 2,030.92
74717 11748 - ENVIRONMENTAL AND ENERGY CONSULTING Consulting for Wildlife corridor working group Feb-Mar 04/05/2017 2,000.00
74672 11379 - CALTRANS Cooperative Agreement with CalTrans - Hwy 17 Wildlife Crossing 03/29/2017 1,888.47
74655 *10786 - U.S. BANK EQUIPMENT FINANCE Copier lease payment for all offices 03/23/2017 1,872.72
74653 10046 - TERRACON CONSULTANTS, INC.Hazardous Materials Testing - Mt Um Summit 03/23/2017 1,845.69
74733 11519 - PRICE, POSTEL & PARMA LLP Mt.Um Road and Trail Property Rights 04/05/2017 1,820.00
74720 10005 - GRASSROOTS ECOLOGY Native plants & seeds for Mt Um Summit Revegetation 04/05/2017 1,500.00
74634 10073 - NORMAL DATA Contacts Database Consultant Work 03/23/2017 1,472.50
74656 10230 - UNITED RENTALS NORTH AMERICA INC Pickup Truck Rental 2/06/174 - 3/06/17 03/23/2017 1,429.37
74697 *10580 - SHARP BUSINESS SYSTEMS Photocopying/Duplicating 03/29/2017 1,412.21
74712 10017 - CATERING BY DANA Catering for Legislative Luncheon: DEPOSIT 04/05/2017 1,403.55
74660 *10213 - VISION SERVICE PLAN-CA Employee Monthly Vision Insurance April 2017 03/23/2017 1,375.50
74748 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services - HR 04/05/2017 1,364.00
74729 10125 - MOFFETT SUPPLY COMPANY INC Public Restroom Supplies 04/05/2017 1,334.49
74616 11761 - GREIG, NATHANIEL ESRI Developer Summit Travel Expenditures reimbursement 03/23/2017 1,285.92
page 4 of 6
CLAIMS REPORT
MEETING 17-09
DATE 04-12-2017
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
74676 11420 - DOUG EDWARDS Barn Clean-up - TC 03/29/2017 1,275.00
74746 10230 - UNITED RENTALS NORTH AMERICA INC Pickup Truck Rental for Mt Um Road Project 2/28-3/28/17 04/05/2017 1,210.40
74618 11691 - HAMMER, TAD ESRI Developer Summit Travel Expenditures reimbursement 03/23/2017 1,209.81
74604 11628 - CONFLUENCE Review of Mt. Um Opening Communications Plan: messaging, objecti 03/23/2017 1,185.00
74652 11295 - TAYLOR, ANDREW CSMFO Conference/GFOA Training Travel Exp. Reimbursement 03/23/2017 1,059.29
74622 10452 - IFLAND SURVEY Lot Line Adjustment - Purisima Farm Uplands - PCR 03/23/2017 1,050.00
74745 10302 - STEVENS CREEK QUARRY INC Base Rock (FOOSP)04/05/2017 1,021.83
74710 10684 - BUTANO GEOTECHNICAL ENGINEERING Mt Um Road Construction Observation by Engineering Technician 04/05/2017 977.50
74665 11322 - AMERMEX CONSTRUCTION, INC.Ballast and Light Replacement - AO 03/28/2017 975.00
74713 10352 - CMK AUTOMOTIVE INC P97 Service / Repair, Repair P87 front grill 04/05/2017 963.72
74648 10447 - SIMMS PLUMBING & WATER EQUIPMENT Replace Hot Water Heater - PCR 03/23/2017 961.73
74742 10697 - SANDIS QSP Inspection Services - Mt Um Road Construction 04/05/2017 922.50
74593 11722 - ADLER TANK RENTALS LLC Water Tank Rental Mt Um Summit 2/01-2/28/17 03/23/2017 911.40
74707 10001 - AARON'S SEPTIC TANK SERVICE Skyline field office septic tank pumping 04/05/2017 850.00
74670 11186 - CALIFORNIA DEPT FISH AND WILDLIFE-NAPA OFFICE Permit fees for BCR road work (2 amendments)03/29/2017 842.00
74703 10403 - UNITED SITE SERVICES INC Sanitation Service (FOOSP), (SA)03/29/2017 816.30
74681 10043 - HOWARD ROME MARTIN & RIDLEY LLP Mahronich vs Presentation Center - BCR 03/29/2017 806.51
74750 10069 - WILFRED JARVIS INSTITUTE Professional Services -Leadership/Organizational Effectiveness 04/05/2017 800.00
74615 10344 - GREG'S TRUCKING SERVICE INC Rock for Skyline Ridge parking lot pot holes 03/23/2017 787.50
74629 10144 - MCKOWAN, PAUL 2017 CPRS Conference Travel Expenditures Reimbursement 03/23/2017 782.90
74624 10394 - INTERSTATE TRAFFIC CONTROL PRO Barricades, Road Signs 03/23/2017 730.15
74708 11170 - ALEXANDER ATKINS DESIGN, INC.Design of Mt. Um ad for Bay Nature, web & Email Banners 04/05/2017 725.00
74610 10038 - ERGO VERA Employee Ergonomic evaluations 03/23/2017 700.13
74633 11714 - MOUNTAIN VIEW CHAMBER OF COMMERCE MROSD Chamber Membership Renewal 03/23/2017 675.00
74592 10001 - AARON'S SEPTIC TANK SERVICE Emergency Weekend Service RR 03/23/2017 650.00
74614 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSACP)03/23/2017 640.19
74704 10309 - VERIZON WIRELESS Wireless Data for portable devices 03/29/2017 618.98
74714 11180 - COPY FACTORY Printing of GeoPDF insert cards 04/05/2017 609.00
74639 *10261 - PROTECTION ONE AO ALARM SERVICES 03/23/2017 601.51
74699 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal retainer agreement - Muzzi property conservation easement 03/29/2017 586.32
74640 *10589 - RECOLOGY SOUTH BAY Garbage/Recycling Service 03/23/2017 565.92
74698 10349 - SHELTON ROOFING COMPANY INC AO ROOF REPAIR 03/29/2017 549.00
74702 *11038 - TYCO INTEGRATED SECURITY LLC Alarm Service (FFO)03/29/2017 543.20
74709 10528 - ALL STAR GLASS Repair Windshield - A101 04/05/2017 498.21
74747 10403 - UNITED SITE SERVICES INC Mt Um Trailer electrical hardware rental 3/15-4/11/17 04/05/2017 487.44
74668 11430 - BIOMAAS Harkins Bridge Woodrat Consulting - PCR 03/29/2017 475.42
74644 11479 - ROOTID Rootid: Website Maintenance 03/23/2017 472.50
74643 10324 - RICH VOSS TRUCKING INC Transport Base Rock (FOOSP)03/23/2017 470.25
74726 10774 - MICHAEL DEMPSEY, PATRICK DEMPSEY Smith driveway repairs 04/05/2017 452.57
74734 10265 - PRIORITY 1 Remove Emergency Equipment - P92 04/05/2017 450.00
74600 10328 - BRUSH ROAD CORPORATION Annual Road Maintenance Dues (BCR)03/23/2017 440.58
74647 11614 - Sequoia Union High School District Transportation Assistance Reimbursement - SRL/Woodside HS 03/23/2017 422.95
74663 11656 - WILLIAMS SCOTSMAN, INC.Mt Um Mobile Office Rental 3/01-3/29/17 03/23/2017 400.86
page 5 of 6
CLAIMS REPORT
MEETING 17-09
DATE 04-12-2017
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
74669 11764 - CA DEPT OF FISH & WILDLIFE California Natural Diversity Database (CNDDB)Subscription 03/29/2017 400.00
74731 10578 - OLD REPUBLIC TITLE CO Burkhart Title Report - MB 04/05/2017 400.00
74696 10710 - SAFE DEPOSIT BOX OPERATIONS Safe Deposit Boxes Annual Rental 4/03/17-4/03/18 03/29/2017 375.00
74650 10231 - STANTON, ELISA PRAC Conference travel expenditures reimbursement 03/23/2017 366.53
74635 *10180 - PG & E Electric Service (SA-MT UM)03/23/2017 361.54
74617 11593 - H.T. HARVEY & ASSOCIATES Alma College Bat Surveys 03/23/2017 351.00
74642 *10093 - RENE HARDOY 02/17 Gardening Services 03/23/2017 325.00
74737 10324 - RICH VOSS TRUCKING INC Delivery of Base Rock (FOOSP)04/05/2017 313.50
74626 11682 - LAFLEUR ELECTRIC SERVICE Electrical Work - SR/TC 03/23/2017 300.00
74722 11392 - LENNIHAN LAW San Gregorio creek legal review 04/05/2017 286.20
74594 10617 - ALEXANDER, ZACHARY Cell Phone (5 mos), Mileage, Gas reimbursement 03/23/2017 271.34
74685 10369 - MANNING, MEREDITH Mileage, Cell Phone (Jan-Mar) reimbursement 03/29/2017 259.56
74664 11176 - ZORO TOOLS Fall Protection Equipment 03/23/2017 250.35
74736 10228 - RHF INC Radar Calibrations - 3 units 04/05/2017 247.00
74688 11592 - NEIGHBORS, STEPHEN SFO consumables 03/29/2017 239.85
74730 10160 - OFFICE DEPOT CREDIT PLAN FFO Office Supplies 04/05/2017 238.50
74723 11664 - LSQ FUNDING GROUP LC Temporary HR Staff: Week Ending 03/12/2017 04/05/2017 232.00
74706 11176 - ZORO TOOLS Tools for new truck 03/29/2017 227.86
74740 11054 - SAN MATEO COUNTY HUMAN RESOURCES DEPARTMENT Project and Time Management Training 04/05/2017 220.00
74735 10176 - RE BORRMANN'S STEEL CO Materials to construct Lumber Rack 04/05/2017 216.92
74739 10151 - SAFETY KLEEN SYSTEMS INC Service Solvent Tank (FFO)04/05/2017 215.90
74680 11475 - HEBERT, AARON,Mileage, Cell Phone Reimbursement from 7/1/2016 - 2/28/2017 03/29/2017 206.33
74632 10389 - MORT, JIM Hotel Reimbursement Due To No Water - SA 03/23/2017 200.00
74661 11735 - WEIDEMANN, SUSAN Professional Membership - IRWA 03/23/2017 200.00
74686 11449 - MARK, JANE American Planning Association Membership reimbursement 4/17-3/18 03/29/2017 200.00
74725 11767 - MARY ELLEN HANNIBAL Training honorarium for docents and volunteers-citizen science 04/05/2017 200.00
74683 10421 - ID PLUS INC Nametags for crew 03/29/2017 198.50
74684 10224 - JURICH, MICHAEL Reimbursement For Retirement Plaque 03/29/2017 190.31
74671 *10454 - CALIFORNIA WATER SERVICE CO-949 AO WATER 03/29/2017 187.67
74601 *10172 - CALIFORNIA WATER SERVICE CO-3525 Water Service for Rentals 03/23/2017 178.56
74611 10186 - FEDERAL EXPRESS Shipping Charges - AO 03/23/2017 175.37
74678 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)03/29/2017 173.63
74627 10492 - LAUSTSEN, GRETCHEN Cell Phone reimbursement Jun 2016-Jan 2017 03/23/2017 160.00
74646 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Services January 2017 03/23/2017 155.00
74598 11568 - BARSHOW, TYLER PRAC Conference travel expenditures reimbursement 03/23/2017 139.50
74658 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services - HR 03/23/2017 139.00
74630 *10664 - MISSION TRAIL WASTE SYSTEMS AO garbage services 03/23/2017 126.90
74695 11625 - Reiter, Heather Refreshments for Training and Volunteers 03/29/2017 116.92
74599 11760 - BRUNNINGS, MATTHEW Cell Phone reimbursement Oct 2016-Feb 2017 03/23/2017 100.00
74603 11686 - CHAN, LESLIE Cell Phone reimbursement Oct 2016-Feb 2017 03/23/2017 100.00
74721 10394 - INTERSTATE TRAFFIC CONTROL PRO Signs for Gate (SA-MT UM)04/05/2017 94.61
74691 10080 - PALO ALTO MEDICAL FOUNDATION Medical Exams - HR 03/29/2017 84.00
74690 *10481 - PACIFIC TELEMANAGEMENT SERVICE Campground payphone 03/29/2017 78.00
page 6 of 6
CLAIMS REPORT
MEETING 17-09
DATE 04-12-2017
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
74674 10352 - CMK AUTOMOTIVE INC M24 Repair 03/29/2017 64.00
74596 11658 - APPLE, BRYAN Cell Phone reimbursement Dec 2016-Feb 2017 03/23/2017 60.00
74657 10165 - UPS Shipping Charges - AO 03/23/2017 54.63
74619 10525 - CA Dept of Housing & Community Development Registration fees for Skyline storage trailer 03/23/2017 41.00
74608 11210 - DATA SAFE AO Shredding Services 03/23/2017 40.00
74743 11197 - SANTA CLARA COUNTY-PARKS & RECREATION DEPT.Emergency Medical Respsonder [EMR] Class - Carabetta 04/05/2017 29.00
74641 11625 - Reiter, Heather Mileage Reimbursement 03/23/2017 26.75
74677 10779 - FIRST CALL AUTO PARTS Vehicle Supplies 03/29/2017 18.43
74689 10670 - O'REILLY AUTO PARTS Vehicle Parts 03/29/2017 9.62
GRAND TOTAL 1,881,460.14$
*Annual Claims
**Hawthorn Expenses
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA(U) = Sierra Azul (Mt Um) WH = Windy Hill
ECM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO2, 3, 4 = Administrative Office lease space
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PIC= Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill PR = Pulgas Ridge DHF = Dear Hollow Farm OSP = Open Space Preserve P## or M## = Patrol or Maintenance Vehicle
R-17-53
Meeting No. 17-09
April 12, 2017
AGENDA ITEM 3
AGENDA ITEM
Report from the Bond Oversight Committee to the Board of Directors for the review period from
May 11, 2014 to June 30, 2016
COMMITTEE RECOMMENDATION
The Bond Oversight Committee recommends that the Board of Directors accepts this report.
SUMMARY
In the opinion of the Bond Oversight Committee (BOC), the Schedule of Program Expenditures
as presented in the Measure AA Bond Annual Accountability Report covering the period from
May 11, 2014 to June 30, 2016 fairly represents and is in accordance with the Measure AA
Expenditure Plan. This opinion is based on documentation and supporting information provided
by the District and District’s independent external auditor.
District staff compiled a report for BOC review covering the initial period from May 11, 2014 to
June 30, 2016. The BOC met four times to organize and orient, establish Agreed-Upon
Procedures, review sample transactions, and develop the report to the Board of Directors on the
BOC’s findings and recommendations.
In order to streamline the review process for future annual reviews, the BOC asked that staff
include additional documentation in the following areas: Board approval of the purchase price
for land/easement acquisition (new process in place as of July 1, 2016 addresses this request);
staff labor charged back to Measure AA; proof of final payment of retention amounts due
undervendor contracts; and reconciling invoices to Portfolio Project accomplishments.
Specifically, with respect to staff labor charged back to Measure AA, the BOC voiced concern
over the annual reimbursement for internal labor and the fact that the project managers are only
able to review these internal labor charges once a year. District staff agreed that the frequency
should shift to a quarterly reimbursement process.
In conclusion, the BOC would like to acknowledge the professionalism and responsiveness of
District staff in supporting the work of the Committee.
DISCUSSION
The BOC was established by Measure AA and its members are appointed by the Board of
Directors. The work of the Committee is a component of implementing Measure AA.
R-17-53 Page 2
The BOC has the following three responsibilities for each of the years the Measure AA general
obligation tax is collected or revenues expended:
1. Review Plan expenditures on an annual basis to verify conformity with the Expenditure
Plan.
2. Review the District’s Annual Audit and Annual Accountability Report and present the
Committee’s findings to the Board at a public meeting.
3. Review any proposed amendments to the Expenditure Plan.
Committee Formation
The Measure AA ballot included a section to establish the Bond Oversight Committee:
“An independent Citizen Oversight Committee will be formed to verify expenditures of
bond proceeds. The independent citizen oversight committee, consisting of seven at-large
members, all of whom shall be District residents. The Citizen Oversight Committee will
be selected by the Board of Directors and interviewed and approved in open session, and
will be subject to the conflict of interest constraints of the California Political Reform
Act.” (NOTE: the independent Citizen Oversight Committee was established as the Bond
Oversight Committee.)
As an integral part of the implementation of Measure AA, the Board of Directors adopted, as part
of the Board Policy Manual, the Measure AA Oversight Committee Bylaws, Policy 1.10 with the
stated purpose:
The Measure AA Bond Oversight Committee (Committee) [BOC] is appointed by the
Board of Directors (Board) for the Midpeninsula Regional Open Space District (District)
in order to promote transparency, and ensure oversight and accountability for all funds
collected and allocated under Measure AA.
Committee Membership and Composition
In 2016, applications were received from citizens residing in the District interested in serving on
the BOC. The Board reviewed the applications and after interviewing the top candidates,
appointed the members of the BOC:
Paul Betlem (term expiring 2020)
Carla Dorow (term expiring 2018)
Elizabeth Eischen (term expiring 2018)
Denise Gilbert (term expiring 2018)
John Melton (term expiring 2020)
Tom Scannell (term expiring 2020)
Jo Zientek (term expiring 2020)
At their orientation meeting on November 29th, 2016, the BOC voted to selected Paul Betlem as
Chair and Carla Dorow as Vice-Chair.
Prior to the meeting on January 17th, 2017, John Melton resigned. At the regular Board meeting
on January 25th, the Board of Directors appointed Bruce Tolley to fill the vacated seat with a
term expiring in 2020.
R-17-53 Page 3
Committee Activities
January 17, 2016 meeting
Staff presented the Annual Accountability Report for the review period from May 11, 2014 to
June 30, 2016 (see attachment 2). The structure of the report was reviewed and explained in the
following chapters:
- Executive Summary
- Priority Portfolio Actions by Region (from Measure AA Expenditure Plan)
- Portfolio Expenditure Summary (Numerically by Portfolio Number)
- Financial Report from New World ERP by Project
January 31, 2017 meeting
At this meeting, the Annual Accountability Report was discussed and questions from BOC
members were answered by staff. The District’s external auditor, Sheldon Chavan from Chavan
& Associates, provided a walk-through of the scope of the external audit regarding compliance
of the Measure AA expenditures and explained that approximately 70% of the Measure AA
expenditures were tested as part of the audit. The BOC approved the staff recommended Agreed-
Upon Procedures to request the following samples:
5 Expenditures related to land purchases
10 non-land expenditures with the highest dollar values
5 assorted project expenditures not previously tested in prior BOC reviews
From the list of transactions, as provided by staff, the BOC selected the transactions on which
supporting documentation will be provided. The samples selected of the land purchase
expenditures cover 58.4% of the total Measure AA expenditures to date and the samples selected
of the non-land expenditures cover 7.1%, for a combined sample coverage of 65.5% of the
expenditures.
Staff also agreed to provide documentation on three journal entries that BOC members
requested, in addition to the agreed upon sampling size.
February 21, 2017 meeting
The BOC reviewed and discussed the supporting documentation for the selected transactions.
Staff provided additional information in response to the questions previously submitted by BOC
members. All questions and prepared responses are included in the record.
The BOC requested more detailed information and support regarding the labor reimbursement
charges for the sample selected for review. District staff explained that the current process is to
reimburse the internal labor expenses once per fiscal year, and that the timecards are signed by
the Area Superintendent and the Operations Manager for each pay-period as the year progresses.
The BOC voiced concern over the frequency of the reimbursement and the fact that the project
manager will only be able to review these internal labor charges once a year.
District staff understands the BOC’s concern and agrees that the frequency should be increased,
improving the visibility of the charges for the project managers. For the current fiscal year
ending June 30, 2017, staff is preparing a six-month reimbursement (July-December), after
R-17-53 Page 4
which staff will start with a quarterly reimbursement processing. Meanwhile, staff is also
exploring options to embed this information/process in the time-keeping system, effectively
booking the reimbursement for internal labor to each project on a bi-weekly basis.
March 14, 2017 meeting
The BOC finalized its report to the Board of Directors, and previewed portfolio progress during
Fiscal Year 2016-17 and beyond.
FISCAL IMPACT
No fiscal impact.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
After the Annual Audit and Annual Accountability Report for the Fiscal Year 2016-17 are
completed, the BOC will reconvene to review the transactions during that fiscal year and report
their findings and/or recommendations to the Board of Directors in 2018.
Attachments:
1. Materials provided to the Measure AA Bond Oversight Committee may be viewed on the
Committee’s web page: http://www.openspace.org/our-work/measure-aa/oversight
2. Schedule of Program Expenditures from the District’s Independent External Auditor’s
Report
Responsible Department Head:
Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
Prepared by:
Measure AA Bond Oversight Committee
Contact:
Paul Betlem, Measure AA Bond Oversight Committee Chair
Project No.
20005
20088
20101
20102
20109
20110
20112
20113
20114
30503
30904
31309
31310
31311
31500
65101
65201
80016
80029
80037
80038
AAOl
AA02
AA03
AA04
AA05
AA07
AA09
AA15
AA17
AA19
AA20
AA21
AA22
AA23
AA24
AA25
Midpeninsnla Regional Open Space District
Measure AA Bond Program
Schedule of Program Expenditures
June 30, 2016
Project Description
New Trail Easement -SFPUC, Ravenswood (MAA 2-2)
POST Hendry's Creek Restoration (MAA 22-1)
Lysons Property ( 17-1 MAA)
Lobner Demolition (MAA 17-2)
Riggs Property Appraisal -(3-1 MAA)
Purisima Creek Uplands Lot line Adjustment (3-1 MAA)
Conservation Easement Upper Alpine Ranch Area (15-1 MAA)
Preservation of Upper Los Gatos Creek Watershed (22-1 MAA)
Land Conservation Opportunities MAA 25-1 (Burtons )
ECDM Trail hnprovements (MAA 4-4)
Mindego Area -Mindego Hill Trail (MAA 9-4)
Mt Um Bald Mtn Staging to Summit Trail (MAA 23-2)
Mt Um Sunnnit Restor & Improv (MAA 23-4)
Mt Um Trail Overlook & Bridges (MAA 23-5)
Measure AA Project 11-1
PCR Harkins Bridge Replacement (MAA 3-4)
Lower Stevens Canyon Hiking Bridge (MAA 17-4)
ECdM Creek Watershed Protection Program (MAA 4-3)
Pond DR05 Repair (MAA 7-5)
Mindego Grazing Infrastructure (MAA 9-1)
LHC Grazing Infrastructure -McDonald Ranch Fencing (MAA 5-2)
Miramonte-s Rfdge---:. -Gateway-to San Mateo Coast -----------
Bayfront Habitat Protection & Public Access Partnerships
Purisima Creek Redwoods: Purisma-to Sea Trail, Watershed/Graze
El Corte de Madera Creek: Bike Trail & Water Quality
La Honda Creek -Upper Recreation Area
Driscoll Ranch Public Access, Wildlife Protection, Grazing
Russian Ridge: Public Recreation, Grazing & Wildlife Protection
Regional: Redwood Protection & Salmon Fishery Conservation
Regional: Complete Upper Stevens Creek Trail
El Sereno Dog Park & Connections
South Bay Foothills: Wildlife Passage/Ridge Trail Improvements
CR:Pub Recreation Proj
Cathedral Oaks Public Access & Conservation
Mt Um Pub Access/Intrep
Rancho de Guadalupe Family Recreation
Loma Prieta Area Public Access
Total MAA Bond Project Expenditures
Reimbursements from Grants and Contributions
Total MAA Bond Project Expenditures -Net Reimbursements
56
Expenditures
from
April 1, 2015
through
June 30, 2016
$
$
645
3,625
6,020
30,815
21,901
60,971
o~3T5
74,834
13,180
308,684
1,872,574
9,915,158
66,241
(12,982)
27,338
715
90,038
330,410
560,364
2,785,549
300,056
400,000
16,862,451
{l ,O 10,970)
15,851,481
Expenditures
from
Inception
through
June 30, 2016
$ 22,603
41,330
27,059
128,760
6,500
13,000
8,695
5,000
150
3,930
34,196
17,646
79,491
243
728
108,788
103,187
45,507
150,682
135,748
178,850
6,30
74,834
375,680
308,684
1,892,574
9,915,158
66,241
2,487,018
1,497,338
715
90,038
330,410
560,364
2,785,549
300,056
410,000
22,213,067
(1,010,970)
$ 21,202,097
Attachment 2
R-17-52
Meeting 17-09
April 12, 2017
AGENDA ITEM 4
AGENDA ITEM
Restructuring of the Finance Department within Administrative Services Resulting in No Net
Increase in Full Time Equivalent Positions, and an associated change to the Classification and
Compensation Plan
GENERAL MANAGER’S RECOMMENDATION
Adopt a resolution amending the District’s Classification and Compensation Plan to create the
Budget & Analysis Manager classification at range 48 in the Administrative Services business
line, a new position that would be filled in lieu of the vacant Senior Management Analyst
position.
SUMMARY
The Administrative Services business line is comprised of the Finance Department, the Human
Resources Department, the Information Systems & Technology Department, and the
Procurement and Grants functions. With the finance functions for the District maturing as the
Financial and Operational Sustainability Model (FOSM) implementation continues, combined
with the demands of managing the finance and information functions more closely in support of
capital projects, the finance organization for the District would benefit from realignment. This
report describes the tasks of the Finance Department and an anticipated newly created Budget &
Analysis Department. Approval from the Board of Directors for the creation of the Budget &
Analysis Manager position and classification at range 48 is requested to complete this
organizational alignment. The total position count for the new organization is the same as the
position count for the existing organization. No additional full time equivalent positions are
created.
DISCUSSION
The implementation of the FOSM created the Administrative Services business line comprised of
the Finance Department, the Human Resources Department, the Information Systems &
Technology Department, and the Procurement and Grants functions. The Senior Management
Analyst in the General Manager’s Office worked very closely with the Chief Financial Officer
on Measure AA projects, the Annual Accountability Report for the Bond Oversight Committee,
the issuance of the 2016 Green Bonds (Refunding), and developing the Capital Program
Management reporting and document repository.
Several positions are currently vacant, providing an opportunity to realign and combine certain
tasks, as well as improve cross training, efficiencies, and internal customer service needs.
R-17-52 Page 2
Vacant positions:
- Finance Manager
- Senior Management Analyst
- Special Projects Manager
- Budget Analyst (Management Analyst II)
- Accounting Technician
The new alignment of the finance functions creates a Finance Department and a Budget &
Analysis Department. The functions of the Finance Department remain essentially the same as
before: accounting, accounts payable, payroll, debt compliance, bond oversight, annual financial
report, and banking relations. The Budget & Analysis Department would be responsible for
budget (operating, capital, adjustments, and reporting), internal finance team meetings,
administrative support coordination, SharePoint project content management (capital program
management), and special projects. The Budget & Analysis Department will assume the related
tasks that were assigned to the Senior Management Analyst, Special Projects Manager, and the
Budget Analyst/Management Analyst II (MA I/II). (Attachment 2 is an overview of the
District’s organization chart)
A more detailed look at the new Finance and Budget & Analysis Departments’ organization
within the Administrative Services business line is depicted in the organization chart below (see
also Attachment 3).
As part of the new organization structure, both the Finance and the Budget & Analysis
Departments will each assign dedicated personnel to the Planning & Project Delivery and the
Visitor & Field Services business lines. The personnel dedicated to Visitor & Field Services will
also support the Administrative Services business line and the General Manager’s Office. The
split between Planning & Project Delivery and the other two business lines is driven by volume
and complexity of transactions. This structure provides dedicated personnel to the Assistant
General Managers and the Department Managers and creates synergy between the Senior
Accounting Technician and Management Analyst for each business line. Additionally, the
personnel will be cross-trained as they use the same programs, software, and processes. The
Accounting Tech will be a shared position between Finance and Human Resources to provide
both departments with support.
R-17-52 Page 3
The total position count for the new organization is the same as the position count for the
existing organization. No additional full time equivalent positions are created.
Finance Department:
The Finance Department positions, and their current status, are listed in the chart below. This
includes the new position versus the existing position, as well as the status (filled or vacant) of
the position.
New Position Existing Position Status
Finance Manager Finance Manager Vacant
Senior Accountant Senior Accountant Filled
Senior Accounting
Technician
Senior Accounting
Technician
Filled
Senior Accounting
Technician
Senior Accounting
Technician
Filled (transfer existing
position from Real Property
and Natural Recourses
Accounting Technician Accounting Technician Vacant
Budget & Analysis Department:
The Budget & Analysis Department positions, and their current status, are listed in the chart
below. This includes the new position versus the existing position, as well as the status (filled or
vacant) of the position.
New Position Existing Position Status
Budget & Analysis Manager Senior Management Analyst New classification and
transfer of vacant position
from General Manager’s
Office
Budget Analyst (MA I/II) Budget Analyst (MA I/II) Vacant
Budget Analyst (MA I/II) Budget Analyst (MA I/II) Vacant and reclassification
from Special Projects
Manager
Administrative Assistant
(Receptionist)
Administrative Assistant
(Receptionist)
Filled
The Budget & Analysis Manager position in the Administrative Services business line would be
classified at range 48, which is the same range as the other department managers in the
Administrative Services business line: the Finance Manager, the Information Systems &
Technology Manager and the recently approved Human Resources Manager.
FISCAL IMPACT
The new organization is projected to create a savings of $68,814.
R-17-52 Page 4
BOARD COMMITTEE REVIEW
This report was not previously reviewed by a Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
Upon Board approval, the General Manager will create the Budget & Analysis Manager position
and classification and the Chief Financial Officer will create the position descriptions, start the
hiring processes, and implement the new organization structure.
Attachments:
1. Resolution Amending the Classification and Compensation Plan
2. District Organization Chart – March 2017
3. Finance Organization Chart
Responsible Department Manager:
Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
Prepared by:
Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
Position Current Org New Org
Finance Mgr 121,758$ 121,758$ No Change
Sr Accountant 97,716$ 97,716$ No Change
Sr. Acctg Tech 82,548$ 82,548$ No Change
Sr. Acctg Tech 72,960$ 72,960$ No Change
Acctg Tech 75,617$ 75,617$ No Change
Spec Proj Mgr 151,956$ -$ Remove
Budget & Analysis Mgr 121,758$ New Position and Classification
Mgmt Analyst II 97,908$ 97,908$ No Change
Sr. Mgmt Analyst 113,316$ Reclassify to Mgmt Analyst I/II
Mgmt Analyst I/II 74,700$ Reclassification from Sr. Mgmt Analyst
Receptionist 57,120$ 57,120$ No Change
Total 870,899$ 802,085$
Savings 68,814$
Attachment 1
Resolutions/2017/17-__FINDeptRestructure 1
RESOLUTION NO. 17-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING
THE CLASSIFICATION & COMPENSATION PLAN BY ADDING A
NEW CLASSIFICATION SPECIFICATION
WHEREAS, the General Manager has proposed an amendment to the Midpeninsula
Regional Open Space District Classification and Compensation Plan to add the new job
classification of Budget & Analysis Manager, and to add the classification specification and
salary range therefor; and
WHEREAS, the Board of Directors, having considered such proposals and
recommendations, wishes to amend the District’s Classification and Compensation Plan.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT DOES HEREBY RESOLVE AS FOLLOWS:
1. The Classification and Compensation Plan of the Midpeninsula Regional Open Space
District shall be amended by adding the new job classification title Budget &
Analysis Manager and by adding the classification specification and salary range to
read as set forth in the attached exhibit hereto.
2. Except as herein modified, the Classification and Compensation Plan, Resolution No.
16-26, as amended, shall remain in full force and effect.
3. This resolution shall be effective April 12, 2017.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on April 12, 2017, at a regular meeting thereof, by the following vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
Attachment 1
Resolutions/2017/17-__FINDeptRestructure 2
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Step Full/PT
Range #Minimum Maximum Minimum Maximum Minimum Maximum Time
Seasonal Open Space Technician 6 19.5173 24.3635 3,383 4,223 40,596 50,676 PT
Seasonal Ranger Aide 6 19.5173 24.3635 3,383 4,223 40,596 50,676 PT
Seasonal Ranger 16 24.9058 31.0962 4,317 5,390 51,804 64,680 PT
Farm Maintenance Worker 19 26.7981 33.4673 4,645 5,801 55,740 69,612 FT
Open Space Technician*19 26.7981 33.4673 4,645 5,801 55,740 69,612 FT
Administrative Assistant 20 27.4615 34.2808 4,760 5,942 57,120 71,304 FT
Accounting Technician 22 28.8231 35.9942 4,996 6,239 59,952 74,868 FT
Human Resources Technician 22 28.8231 35.9942 4,996 6,239 59,952 74,868 FT
Information Technology Technician I 22 28.8231 35.9942 4,996 6,239 59,952 74,868 FT
GIS Technician 23 29.5500 36.9000 5,122 6,396 61,464 76,752 FT
Lead Open Space Technician*23 29.5500 36.9000 5,122 6,396 61,464 76,752 FT
Volunteer Program Lead 23 29.5500 36.9000 5,122 6,396 61,464 76,752 FT
Risk Management Coordinator 24 30.2654 37.8000 5,246 6,552 62,952 78,624 FT
Senior Administrative Assistant 24 30.2654 37.8000 5,246 6,552 62,952 78,624 FT
Public Affairs Program Coordinator 25 31.0269 38.7462 5,378 6,716 64,536 80,592 FT
Ranger 25 31.0269 38.7462 5,378 6,716 64,536 80,592 FT
Senior Finance & Accounting Technician 26 31.7769 39.6865 5,508 6,879 66,096 82,548 FT
Equipment Mechanic/Operator 27 32.5731 40.6788 5,646 7,051 67,752 84,612 FT
Executive Assistant 27 32.5731 40.6788 5,646 7,051 67,752 84,612 FT
Information Technology Technician II 27 32.5731 40.6788 5,646 7,051 67,752 84,612 FT
Lead Ranger 27 32.5731 40.6788 5,646 7,051 67,752 84,612 FT
Property Management Specialist I 28 33.3692 41.6654 5,784 7,222 69,408 86,664 FT
Real Property Specialist I 28 33.3692 41.6654 5,784 7,222 69,408 86,664 FT
Executive Assistant/Deputy District Clerk 29 34.2058 42.7096 5,929 7,403 71,148 88,836 FT
Planner I 29 34.2058 42.7096 5,929 7,403 71,148 88,836 FT
Data Analyst I 30 35.0423 43.7538 6,074 7,584 72,888 91,008 FT
Docent Program Manager 30 35.0423 43.7538 6,074 7,584 72,888 91,008 FT
Resource Management Specialist I 30 35.0423 43.7538 6,074 7,584 72,888 91,008 FT
Volunteer Program Manager 30 35.0423 43.7538 6,074 7,584 72,888 91,008 FT
Accountant 31 35.9135 44.8442 6,225 7,773 74,700 93,276 FT
Capital Projects Manager II 31 35.9135 44.8442 6,225 7,773 74,700 93,276 FT
Planner II 31 35.9135 44.8442 6,225 7,773 74,700 93,276 FT
Management Analyst I 31 35.9135 44.8442 6,225 7,773 74,700 93,276 FT
Community Outreach Specialist 33 37.7019 47.0942 6,535 8,163 78,420 97,956 FT
Public Affairs Specialist 33 37.7019 47.0942 6,535 8,163 78,420 97,956 FT
Data Analyst II 34 38.6250 48.2423 6,695 8,362 80,340 100,344 FT
Resource Management Specialist II 34 38.6250 48.2423 6,695 8,362 80,340 100,344 FT
Grants Specialist 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Maintenance, Construction & Resource Supv.35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Management Analyst II 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Procurement & Contracting Agent/Specialist 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Property Management Specialist II 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Real Property Specialist II 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Supervising Ranger 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Training & Safety Specialist 35 39.5885 49.4423 6,862 8,570 82,344 102,840 FT
Applications Engineer 36 40.5635 50.6538 7,031 8,780 84,372 105,360 FT
Midpeninsula Regional Open Space District ‐ CLASSIFICATION & COMPENSATION PLAN
Fiscal Year 2016/2017 ‐ Effective 04/12/2017
Last revised: 2/22/2017, 10/26/16, 8/29/16, 7/01/16, 4/28/2016, 4/14/16, 2/11/16, 1/14/16
Classification Title Hourly Range $ Monthly Range $ Annual Range $
Website Administrator 36 40.5635 50.6538 7,031 8,780 84,372 105,360 FT
Data Administrator 38 42.5885 53.1923 7,382 9,220 88,584 110,640 FT
Legislative/External Affairs Specialist 38 42.5885 53.1923 7,382 9,220 88,584 110,640 FT
Senior Technologist 38 42.5885 53.1923 7,382 9,220 88,584 110,640 FT
Facilities Maintenance Supervisor 39 43.6500 54.5077 7,566 9,448 90,792 113,376 FT
Capital Projects Field Manager 39 43.6500 54.5077 7,566 9,448 90,792 113,376 FT
Capital Projects Manager III 39 43.6500 54.5077 7,566 9,448 90,792 113,376 FT
Planner III 39 43.6500 54.5077 7,566 9,448 90,792 113,376 FT
Resource Management Specialist III 39 43.6500 54.5077 7,566 9,448 90,792 113,376 FT
Senior Property Management Specialist 40 44.7173 55.8462 7,751 9,680 93,012 116,160 FT
Senior Real Property Specialist 40 44.7173 55.8462 7,751 9,680 93,012 116,160 FT
Special Projects Manager 40 44.7173 55.8462 7,751 9,680 93,012 116,160 FT
Senior Accountant 41 45.8308 57.2423 7,944 9,922 95,328 119,064 FT
Senior Management Analyst 41 45.8308 57.2423 7,944 9,922 95,328 119,064 FT
Media Communications Supervisor 42 46.9500 58.6327 8,138 10,163 97,656 121,956 FT
Area Manager 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
Area Superintendent 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
District Clerk/Assistant to General Manager 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
GIS Program Administrator 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
Information Technology Program Administrator 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
Human Resources Supervisor 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
Senior Planner 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
Senior Resource Mgmt Specialist 43 48.1269 60.1038 8,342 10,418 100,104 125,016 FT
Budget & Analysis Manager 48 54.3519 67.8808 9,421 11,766 113,052 141,192 FT
Finance Manager 48 54.3519 67.8808 9,421 11,766 113,052 141,192 FT
Human Resources Manager 48 54.3519 67.8808 9,421 11,766 113,052 141,192 FT
Information Systems & Technology Manager 48 54.3519 67.8808 9,421 11,766 113,052 141,192 FT
Engineering & Construction Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Land & Facilities Services Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Natural Resources Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Operations Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Planning Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Public Affairs Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Real Property Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Visitor Services Manager 51 58.4942 73.0558 10,139 12,663 121,668 151,956 FT
Assistant General Counsel I 53 61.4192 76.7077 10,646 13,296 127,752 159,552 FT
Assistant General Counsel II 55 64.4942 80.5442 11,179 13,961 134,148 167,532 FT
Assistant General Manager 59 71.1058 88.8000 12,325 15,392 147,900 184,704 FT
Chief Financial Officer/Director Administrative
Services 59 71.1058 88.8000 12,325 15,392 147,900 184,704 FT
* OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A.
Board Appointee Group Compensation Hourly Monthly Annual Effective
General Manager $119.0385 $20,633 $247,600 7/1/2016
Controller ‐ Part‐time position $82.5000 $3,575 $42,900 11/1/2016
General Counsel $107.0962 $18,563 $222,760 7/1/2016
Elected Officials Compensation
Board Director 1/1/2006
Monthly MaximumPer Meeting
$100.00 $500.00
Last Revised
10/26/2016
10/26/2016
10/26/2016
Effective Date
PUBLIC
BOARD
OF
DIRECTORS
Steve Abbors
General Manager
Mike Foster
Controller
Sheryl Schaffner
General Counsel
Hilary Stevenson
Asst. General
Counsel
Sue Voiss
Risk Management
Coordinator
Ana Ruiz
Project Planning & Delivery
Assistant General Manager
Stefan Jaskulak
CFO/ Director of
Administrative Services
Kevin Woodhouse
Visitor & Field Services
Assistant General Manager
FINANCE
VACANT, Manager
IST
Garrett Dunwoody,
Manager
HUMAN RESOURCES
Candice Basnight,
Supervisor
Pamela Mullen
HR Management
Analyst II
Mindy Vargas
HR Management
Analyst II
Rutuja Khare
HR Analyst I
Heather Reiter
Training & Safety
Specialist
Andrew Taylor
Sr. Accountant
VACANT
Finance & Budget
Analyst II
Warren Chan
Sr. Finance &
Accounting
Technician
VACANT
Accounting
Technician
Jordan McDaniel
Administrative
Assistant
Benny Hsieh
IT Program
Administrator
Casey Hiatt
GIS Program
Administrator
Owen Sterzl
IT Technician II
Davin Wong
IT Intern
Jamie Hawk
Data Analyst I
Nathaniel Greig
GIS Technician
Torie Robinson
GIS Intern
PLANNING
Jane Mark, Manager
ENGINEERING &
CONSTRUCTION
Jay Lin, Manager
Damon Adlao
Capital Project
Manager III
Dale Grogan
Capital Project
Manager III
Matt Brunnings
Capital Project
Manager III
Zachary Alexander
Capital Project
Manager II
Tina Hugg
Sr. Planner
Meredith
Manning
Sr. Planner
Gretchen Lausten
Planner III
Lisa Bankosh
Planner III
Leslie Chan
Planner II
Alicia Halpern
Planner I
Bryan Apple
Planner II
Melissa Borgesi
Administrative
Assistant
REAL PROPERTY
Mike Williams, Manager
NATURAL RESOURCES
Kirk Lenington, Manager
LAND & FACILITIES
SERVICES
Brian Malone, Manager
VISITOR SERVICES
Michael Newburn,
Manager
Cindy Roessler
Sr. Resource Mgmt
Specialist
Amudha Sankar
Sr. Finance & Budget
Technician
Matt Baldzikowski
Sr. Resource Mgmt
Specialist
PUBLIC AFFAIRS
VACANT, Manager
VACANT
Community
Outreach Specialist
VACANT
Media
Communications
Supervisor
Cydney Bieber
Web Administrator
Peggy Gibbons
Public Affairs
Specialist
Carmen Lau
Public Affairs
Assitant
Amanda Mills
Resource Mgmt
Specialist I
Julie Andersen
Resource Mgmt
Specialist III
Matt Chaney
Resource Mgmt
Specialist I
Aaron Hebert
Water Resources
Specialist
Whitney Berry
Planner II
Allen Ishibashi
Sr. Real Property
Agent
Elish Ryan
Planner III
Maria Soria
Executive Assistant/
Deputy District Clerk
Jennifer Woodworth
District Clerk/
Assistant to the
General Manager
VACANT
Sr. Management
Analyst
Jenny Villegas
Administrative
Assistant
Lupe Hernandez
Administrative
Assistant
Joshua Hugg
Legislative/External
Affairs Specialist
Coty Sifuentes-
Winter
IPM Coordinator
Tad Hammer
Data Administrator
VACANT
Special Projects
Manager
Refer to Visitor
Services Org Chart
Refer to Land &
Facilities Services
Org Chart
Amy Schmitt
Sr. Administrative
Assistant
Melanie Askay
Grants Specialist
Janine Ward
Procurement &
Contracts Specialist
VACANT
Management
Analyst I/II
Updated: March 23, 2017
Clayton Koopmann
Resource Mgmt
Specialist II
Cleopatra Tuday
Natural Resources
Intern (Half-time)
VACANT
Natural Resources
Intern (Half-time)
Accounting
Accounts Payable
Payroll
Debt Compliance
Bond Oversight
Annual Financial Report
Banking Relations
Budget (Operating/Capital)
Budget Adjustment
Budget/Actual Reports
Finance Team Mtgs
Admin Coordination
SharepointProject Content Mgmt
Special Projects
CFO
Procurement Grants
Budget &
Analysis Mgr IST HRFinance Mgr
Admin/Receptionist
Mgmt Analyst I/II
Project Delivery & Planning
Sr. Accounting Tech
All Other Business Lines
Sr. Accountant
Sr. Accounting Tech
Project Delivery & Planning
Mgmt Analyst I/II
All Other Business Lines
Accounting Tech
All Business Lines
Midpeninsula Regional
Open Space District
ACCEPTANCE OF LOW VALUE INTEREST
IN REAL PROPERTY
Property Name: Amendment to AT&T Utility Easement
Property Location & APN : Located immediately south of the intersection of Water Wheel Trail
and Monte Bello Road within unincorporated Santa Clara County (APN 351-39-005).
Preserve : Monte Bello Open Space Preserve
Date : March 9 , 2017
REAL PROPERTY MANAGER'S RECOMMENDATIONS
1. Determine that the recommended actions were approved and covered within the Initial Study
and Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program in
Accordance with the California Environmental Quality Act (CEQA), which was approved by
the Board of Directors on December 10 , 2014.
2. Approve an amendment to the 1929 Pacific Telephone and Telegraph Company (AT&T)
overhead telephone line easement in order to allow the undergrounding of existing phone
lines under the General Manager 's authority.
SUMMARY
Midpeninsula Regional Open Space District (District) has an opportunity to have Ridge
Vineyards , Inc. underground existing overhead AT&T telephone lines near Water Wheel Trail
and relocated them to a superior location adjacent to Monte Bello Road. The following report
presents a description of the easement, the environmental review, terms and conditions , and
financial considerations .
DISCUSSION
In 1974 , the District purchased the Black Mountain Ranch Property and a portion of this property
was burdened with a 1929 easement to AT&T for overhead telephone lines. The existing lines
cross over a portion of Water Wheel Trail and serve the Ridge Vineyards , Inc. facility.
On December 10 , 2014 the Board approved an exchange agreement with Ridge Vineyards , Inc .
(Ridge). As part of their improvement plan , Ridge would like to relocate and underground the
existing overhead AT&T lines on the District propetty, which includes Water Wheel Creek Trail
and permit parking lot , and the adjacent Ridge property , which the District transferred to Ridge
AT&T Easement Amendment Page 2
subject to an Agricultural Easement held by the District. The exchange agreement and associated
license agreement between the District and Ridge permits the installation of underground utilities
on District Prope1iy adjacent to Monte Bello Road . The relocation and unde rgrounding of the
overhead AT&T lines would be within this area and it would improve the view shed from Water
Wheel Trail.
It is recommended that this easement amendment be accepted by the District General Manager in
accordance with the District 's Rules of Procedure , Section 2 .60 (2) as amended on October 8,
2003 (see Repo1i R-03-103).
Easement Amendment
The proposed amendment to the 1929 AT&T Easement would adjust the location of the
easement to a disc line area adjacent to Monte Bello Road and it would permit underground
communication facilities.
USE AND MANAGEMENT
Preliminary Use and Management Plan (Next Steps)
The Preliminary Use and Management Plan will remain unchanged for the underlying property.
CEQA COMPLIANCE
Project Description
The project consists of the undergrounding of existing overhead phone lines .
CEQA Determination
On December 10 , 2014 the Board of Directors approved and adopted the re-circulated initial
study and mitigated negative declaration and mitigation monitoring and reporting program for
the Ridge Vineyards property exchange in accordance with the California Environmental Quality
Act (CEQA). The installation of utilities with a strip of District land adjacent to Monte Bello
Road was anticipated and covered within the initial study and mitigated negative declaration .
TERMS & CONDITIONS
Ridge Vineyards Inc . will pay for all costs associated with the proposed undergrounding of the
overhead AT&T lines .
BUDGET CONSIDERATIONS
The District is not responsible for any costs associated with the proposed easement amendment.
PUBLIC NOTICE
Since no action is being taken by the District Board , this action is not subject to the Brown Act.
AT&T Easement Amendment Page 3
NEXT STEPS
Upon approval of the easement amendment Ridge Vineyards, Inc. will proceed with planning
and implementing the undergrounding project.
Attachments:
Map
Prepared by:
Allen Ishibashi , Sr. Real Property Agent
Contact person:
same as above
Real Property Manager's Recommendations Accepted by:
Date
cc: Board of Directors
MROSD Preserve s
Private Land
Ridge Vineyards C onservation
Ea se ment to Open Space Di strict
II".
=
Open Space District Agricultural
Easement to RidgeVineyards
Existing Overhead Lin es
~ Proposed Underground Lin es 9 Feet
0
Midpeninsula Regional
Open Space District
(MROSD)
February 2017
360
W hile th e Dist ri ct strives to use th e best avail able digita l data, th ese da ta do no t represent a legal survey and are merely a graphic illustration of geographi c features .
From:Jennifer Woodworth
Subject:Questions Re: 4/12/17 Board Agenda
Date:Wednesday, April 12, 2017 3:14:05 PM
Good afternoon all,
Please see responses below in blue to questions submitted regarding tonight’s agenda items. I will
also have copies on the dais.
Director Harris
74597 What is the VP Consultant?
VP is shorthand for the Docent and Volunteer Program Structure. This particular item refers to
meals purchased for docents and volunteers who participated in the focus groups for the VP Study.
74717 What is the Wildlife Corridor Working Group?
The Wildlife Corridor Working Group (WCWG) is a diverse coalition of over 30 open space districts,
conservancies, land trusts, and other non-profit organizations across the state dedicated to
enhancing wildlife corridors in California. The coalition was borne out of efforts to pass AB 2087
(Levine), which authorized the Department of Fish & Wildlife to oversee the creation of Regional
Conservation Investment Strategies (RCIS), which advances the conservation of locally prioritized
protected species. Since then, the WCWG has been working to develop policy that would enable
new funding sources, lowering regulatory barriers, and enabling better coordination between
permitting agencies to improve wildlife linkages across California.
Currently, AB 1630 (Bloom) is a product of this statewide collaboration, along with funding
commitments included in the recent transportation bill, SB 1 (Beall).
Midpen, along with the Santa Clara Valley Open Space Authority, have provided funds to the
consultants of the WCWG to continue efforts into the first 5 months of the legislative session. More
fundraising by the WCWG will need to occur to allow the group to function through the second half
of the session. Being members of the group we may assist, but it is not our primary responsibility.
74712 Where/When is the Legislative Luncheon this year? Hopefully a Friday when electeds are in
town/
The Legislative Luncheon will be held on Friday, June 9th at Picchetti Winery from 11:30am-1:00pm.
Invitations will be sent out late-April.
Director Kishimoto
Item 1 Minutes: possible to add my comment that my quick preliminary calculation using 8000
gallons/day for privately owned horses would come to $2000/month (which is why I asked for
separate metering)?
Revised minutes will be provided at tonight’s meeting.
Jennifer Woodworth, MMC
District Clerk/ Assistant to the General Manager
jwoodworth@openspace.org
Midpeninsula Regional Open Space District
330 Distel Circle, Los Altos, CA 94022
P: (650) 691-1200 - F: (650) 691-0485
E-mail correspondence with the Midpeninsula Regional Open Space District (and attachments, if
any) may be subject to the California Public Records Act, and as such may therefore be subject to
public disclosure unless otherwise exempt under the Act.