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Home My Public Portal About2018 Budget 2018 Parkville City Budget Fiscal Year: January 1, 2018 ‐ December 31, 2018 2018 Operang Budget 2018‐2023 Capital Improvement Program 2 Government Finance Oﬃcers Associaon of the United States and Canada (GFOA) presented a Disnguished Budget Presentaon Award to City of Parkville, Missouri, for its Annual Budget for the ﬁscal year beginning January 1, 2017. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a ﬁnancial plan, as an operaons guide, and as a communicaons device. This award is valid for a period of one year only. We believe our current budget connues to conform to program requirements, and we are subming it to GFOA to determine its eligibility for another award. 3 ELECTED OFFICIALS Mayor Nanee K. Johnston Aldermen Tina Welch Ward 1 Philip Wassmer Ward 1 Dave Riman Ward 2 Brian Whitley Ward 2 Robert Lock Ward 3 Douglas Wylie Ward 3 Marc Sportsman Ward 4 Greg Plumb Ward 4 CITY STAFF City Administrator Joe Parente Senior Management Team Alysen Abel Public Works Director Mahew Chapman Finance / Human Resources Director Kevin Chrisman Police Chief Michelle Heﬂey Treasurer Stephen Lackey Community Development Director Melissa McChesney City Clerk Anna Mitchell Assistant to the City Administrator 4 CITYWIDE ORGANIZATIONAL CHART 5 GFOA 2017 Disnguished Budget Award ...................................................................................................................... 2 Elected Oﬃcials and City Staﬀ ....................................................................................................................................... 3 Organizaonal Chart ..................................................................................................................................................... 4 Introducon & Overview .............................................................................................................................................. 7 Budget Message ....................................................................................................................................................... 8 2017‐2018 Goals, Priories, & Acon Items ........................................................................................................... 12 About Our Community: .......................................................................................................................................... 17 Budget Strategies .................................................................................................................................................... 19 Budget Process ....................................................................................................................................................... 20 Budget Development .............................................................................................................................................. 21 Budgeng Basics ..................................................................................................................................................... 23 Other Informaon and Policies ................................................................................................................................... 24 Posion Summary Schedules .................................................................................................................................. 25 Summary of Intergovernmental Fund Transfers .................................................................................................... 27 Financial Policies ..................................................................................................................................................... 28 Financial Summaries ................................................................................................................................................... 33 FY 2018 All Funds Summary .................................................................................................................................... 34 General Fund Summary .......................................................................................................................................... 35 Detailed Financials ...................................................................................................................................................... 36 General Fund .......................................................................................................................................................... 37 Revenues ............................................................................................................................................................ 38 Expenditures ....................................................................................................................................................... 43 Administraon Department ............................................................................................................................ 44 Police Department ........................................................................................................................................... 49 Municipal Court ............................................................................................................................................... 53 Public Works Department ............................................................................................................................... 55 Community Development Department ........................................................................................................... 58 Operaons Division: Streets ............................................................................................................................ 62 Operaons Division: Parks ............................................................................................................................... 65 Nature Sanctuary ............................................................................................................................................. 69 Public Informaon Division .............................................................................................................................. 71 Informaon Technology Division ..................................................................................................................... 74 Capital Outlay .................................................................................................................................................. 77 TABLE OF CONTENTS 6 Debt Service Funds ................................................................................................................................................. 81 Sewer Fund ............................................................................................................................................................. 86 Transportaon Fund ............................................................................................................................................... 91 Fewson Fund .......................................................................................................................................................... 95 Economic Development Fund ................................................................................................................................ 98 Emergency Reserve Fund ..................................................................................................................................... 100 Nature Sanctuary Donaon Fund ......................................................................................................................... 102 Parks Donaon Fund ............................................................................................................................................ 104 Equipment Reserve Fund ..................................................................................................................................... 106 Projects Fund ........................................................................................................................................................ 107 2018 ‐ 2023 Capital Improvement Program (CIP) ..................................................................................................... 110 Performance Stascs .............................................................................................................................................. 123 Glossary .................................................................................................................................................................... 128 TABLE OF CONTENTS 7 2018 Budget Message 2017‐2018 Goals, Priories, and Acon Items About Our Community: Form of Government: Descripon of the Mayor‐Board of Aldermen‐City Administrator form of government. City Demographics: Summary of City populaon stascs and City amenies. Budget Strategies: Movaons behind this budget document. Budget Process: Timeline of budget development and implementaon. Budget Development: Summary of budget work sessions INTRODUCTION AND OVERVIEW 8 November 30, 2017 The Honorable Mayor and Members of the Board of Aldermen 8880 Clark Avenue Parkville, MO 64152 RE: The 2018 City Budget Dear Mayor and Board: In accordance with Secon 112.070.D. of the Parkville Municipal Code, I hereby present the 2018 Annual Operang Budget and 2018 – 2023 Capital Improvement Program (CIP). The budget will be adopted by the Board of Aldermen on December 19, 2017. 2018 Budget Overview The operang budget includes projected revenues and expenditures for 15 governmental funds: General Fund, Emergency Reserve Fund, Debt Service Funds (6), Economic Development Fund, Fewson Fund, Nature Sanctuary Donaons Fund, Park Donaons Fund, Projects Fund, Sewer Enterprise Fund, and Transportaon Fund. The total operang budget is approximately $10.5 million as demonstrated in the table below: In addion to the operang budget, the City has a 6‐year Capital Improvement Program (CIP). The 2018 – 2023 CIP is a planning document that priorizes capital projects and establishes a ﬁnancing strategy for compleng each project. The 2018 CIP includes $2.1 million of capital improvements with an operang budget impact of $1.3 million. The City’s poron of the 2018 CIP (budget impact) is budgeted to be funded as follows: Sewer Fund (41%), Transporta on Fund (43%), and the General Fund (15%). The ﬁve‐year plan (2019‐2023) reﬂects the priorie s of the governing body for the immediate future, but it will be evaluated on an annual basis and adjusted to reﬂect changing needs and condions. Budget Purpose The budget is the most signiﬁcant document that the City prepares each year. The budget is organized to convey to the reader the services being delivered by the municipal government to the community in 2018. The budget serves four primary goals: Revenues Expenses Balance General Fund 5,744,846 4,567,840 1,177,006 Emergency Reserve Fund 1,764,115 417,661 1,346,454 Debt Service Funds 1,806,583 1,806,734 (151) Special Revenue Funds 3,412,833 2,504,272 908,561 Sewer Enterprise Fund 1,743,982 1,335,924 408,058 TOTAL $14,472,359 $10,632,431 $3,839,928 9 1. Policy Document – The budget is an expression of Board of Aldermen policy. Policy is implemented by the appropriaons made, projects funded, and staﬃng authorized for the upcoming year. 2. Financial Plan – The budget sets out how expenditures are to be made and speciﬁes ancipated revenues and other resources to fund those expenditures. The document is a reﬂecon of related ﬁnancial policies such as the Purchasing Policy, Reserve Policy, Debt Management Policy, the Fewson Fund Policy, and the Neighborhood Improvement District (NID) Financing Strategy. The CIP is a long‐term capital purchase planning document that aempts to balance future needs with future revenue. 3. Operaons Guide – The budget outlines the broad range of City services provided to cizens according to each department and division of the government. 4. Communicaons Device – The budget communicates to the general public the annual priories of the City of Parkville and the services purchased with taxes and other fees. The budget contains charts and graphs that are designed to assist readers with understanding the complex ﬁnancial data included herein. Budget Priories for 2018 In each of the past three years, the Mayor and Board of Aldermen parcipated in a strategic session workshop to review community priories and set organizaonal goals. A key outcome of the process in August 2017 was conﬁrmaon of the City of Parkville’s vision statement: Vision Statement Parkville oﬀers an exceponal quality of life for residents and visitors by embracing opportunies to enhance commerce and economic acvity, while preserving the community’s historic charm, aracve character and unique natural environments. The vision statement is an expression of the inspiraonal long‐term impact resulng from the work of the City of Parkville. In addio n, the Mayor and Board idenﬁed ﬁve crical success factors – the things that must go well – to achieve the City’s vision. Critical Success Factors Basic Services Parkville will be a role model for delivery of City services and will meet citizens on their level with customer service that consistently exceeds expectations. Infrastructure Maintain existing infrastructure and construct new facilities that support safety, standards, and aesthetics, using cost efficient and best management practices while thinking strategically. Economic Development Parkville employs an economic development strategy that supports community and market needs, provides diverse quality development opportunities, makes strategic use of incentives, and encompasses all areas of the community. Parks Our parks are regionally recognized for diverse use and quality facilities that provide residents and visitors an outdoor destination. All neighborhoods will be connected by trail to each other, the City, and regional park systems. Finances Stable finances give us a road map for future priorities while guiding staff's allocation of time and resources. Although a finite resource, it emphasizes the need for quality economic development, serves as a positioning tool for strategic partnerships, and allows us to make decisions based on long- term cost efficiencies versus short-term responses. 10 General Fund Overview The General Fund is the largest governmental fund and accounts for the primary governmental operaons including administrao n, municipal court, police, public works, parks, and community development. General Fund revenues are healthy and the projected year‐end revenues for 2017 are expected to exceed projecons by $116,170, or 3%. Revenues for 2018 were budgeted 2.3% above 2017 projecons to account for growth‐related increases in sales taxes, property taxes, and building permits. Year‐end expense projecons are approximately $283,000 below budget. This is due primarily to personnel savings, legal services savings, and capital improvement projects that were postponed in 2017, but will be completed in 2018. The savings will be carried over to 2018 to parally support one‐ me General Fund expenses including capital outlay ($198,326) and a transfer to emergency reserves ($317,500). The General Fund Opera ons Budget is proposed to increase by $135,006, or 3.4%. Most of the increases are in the personnel expenses, including salaries and related costs. In 2018, 50% of the recommended wage increases from the Classiﬁcaon Study is included in the budget. The budgeted ending fund balance is approximately 22% of 2018 budgeted expenditures, which exceeds the Board’s goal to maintain a 15% balance. The larger balance is warranted based on the ﬁve‐year fund projecon that includes ongoing transfers to emergency reserves. Emergency Reserve Fund A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2018 to maintain the balance of the Emergency Reserve Fund at $1.32 million, which is approximately 31% of 2018 General Fund budgeted expenditures (including CIP). This balance exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. The Board has been strategically growing reserves beyond the minimum target in order to prepare for the need to backstop special assessment delinquencies for the Brush Creek and Brink Meyer NIDs. The City requires healthy reserves to support the NID ﬁnancing strategy to maximize contribuons to the Emergency Reserve Fund and ﬁve year CIP. Beginning in 2017, the Emergency Reserve Fund began a projected balance reducon in accordance the approved NID ﬁnancing strategy. Debt Service Funds The City issued permanent ﬁnancing for the Brush Creek and Brink Meyer NIDs in 2014. The Brush Creek NID debt ﬁnanced the extension of sewer infrastructure and the Brink Meyer NID debt supported improvements to Brink Myers Road, including the retaining wall. The Board has established a long‐term ﬁnancing strategy to make future payments if assessments are delayed due to delinquencies. The City connues to pursue its economic development opons to encourage property owners to develop in this area and stay current on all assessments. In 2018, the City will begin payments on the 2017 Enhanced Street Improvement program. The payments will be made out of the Transportaon Fund and will connue through 2022. Sewer Enterprise Fund The Board of Aldermen’s policy related to the Sewer Fund is to maintain working capital equal to at least 90 days of operang expenses and the annual debt payment. The 2018 budget reﬂects a projected balance of working capital slightly below the target. A large number of unexpected repairs and equipment failures in 2017 impacted the projected fund balance. As a result of the unexpected expenses, the 2018 Sewer Fund es mated ending fund balance is $351,104, which is below the working capital of target of $391,760. In addion to roune operang expenses, the 2018 budget included capital outlay (CIP) of $382,200. This includes carryover from several projects that were iniated in 2017, but will be completed in 2018. The largest poron of funding is recommended to complete priority improvements that were idenﬁed in the 2008 Sanitary Sewer Evaluaon Study and subsequent closed‐circuit television (CCTV) inspecons. The ﬁve‐year CIP includes funding to connue an annual CCTV and cleaning program on a cycle of reviewing the enre sanitary sewer system every 8 years in accordance with industry best management pracces. Funding is recommended to do a major line repair project every two to three years to keep up with maintenance needs. 11 Transportaon Fund Infrastructure has been a Board of Alderman priority for the past four years. In 2017, street improvement projects totaling $2,536,112 were approved, including an enhanced street improvement program and the iniaon of the Route 9 project. Through careful planning, the Board has increased street maintenance repairs to improve streets that were deteriorang at faster rate than basic maintenance funding could ﬁx. With the compleon of $1 million in street, curb, and sidewalk improvements in 2017, the overall rang of streets in Parkville has improved. The iniaon of the Route 9 project will be a mul‐year improvement that will transform the main north‐south artery through the community to a vastly improved transportaon corridor with pedestrian‐friendly features, including sidewalks and bike trails. The 2018 Transportaon Budget includes connued improvements to streets, curbs, and sidewalks. The proposed budget of $330,000 for improvements is consistent with the priority set by the Board for improving the overall condions of streets. Beginning in 2018, the City will begin making annual debt service payments of $215,000 per year through 2022 on the 2017 enhanced street improvement program. Both expenditures will place stress on the Transporta on Fund, which is principally supported by transportaon‐related taxes. The City will aempt to manage these expenses unl such me that the temporary 2017 street improvement debt is rered in 2022. Included in the 2018 budget is a reducon of $25,000 in the transfer of funds to the General Fund to help support the personnel costs for the Streets Division of the Public Works Department. Over the upcoming ﬁscal years, the City will need to connue to look for ways to grow and stretch transportaon dollars to help meet these needs. Future Outlook The 2018 budget maintains essenal services at current levels and directs limited addional resources toward the ﬁve crical success factors. The City is fortunately experiencing steady growth in its retail, residenal, and commercial base that bodes well for future ﬁnancial security. The Board connues to exercise cauon when implemenng new projects and expanding services due to the debt burden associated with the Brush Creek and Brink Meyer NIDs. Success can come from taking advantage of grant opportunies and strategic ﬁnancing. For example, the English Landing Park restroom project, a long‐deferred community priority, and the replacement of the low water dam at the entrance to the park are being completed through a combinaon of sources – county grant and City funding. The ﬁrst two phases of the Route 9 Improvements are funded through a combinaon of state and federal grants, with local match dollars from a special community improvement district sales tax. Acknowledgments City staﬀ, volunteer board members, and consulng partners worked hard to prepare this annual budget that will guide City operaons for the upcoming year. I appreciate the eﬀort of the staﬀ each year to analyze budget recommendaons and respond to quesons while handling their roune dues. Special thanks to the Mayor and Board of Aldermen for devong extra me to budget work sessions and the strategic priories workshop. Because of your aenon and thoughul input, I am conﬁdent this budget reﬂects the key community priories for the upcoming year. Respecully submied, Joe Parente City Administrator 12 In accordance with the vision statement and crical success factors established by the Board of Alderman, and presented in the City Administrator’s Budget Message, the Board has established the following goals and priories. Staﬀ was directed to ulize these goals and priories in preparing the annual budget. Staﬀ was also directed to idenfy departmental acon items that are intended to address the goals. A summary is as follows: 1. Promote downtown revitalizaon. A. Connue working on the streetscape and beauﬁcaon eﬀorts that are the City’s responsibility. Departmental Acon Items (Administraon, Community Development, and Public Works): 1. Research the themed Wayﬁnder Signage Concept contained in the Vision Downtown Parkville Plan, and progress toward a plan of acon for funding and implementaon. 2. Research the construcon of the curb bump out near Pocket Park, as an extension of Pocket Park and as a potenal barrier for pedestrian safety. Review the relocaon of the Main Street crosswalk to the north of 1st Street. 3. Explore funding opons, and work with the Downtown Parkville Main Street Associaon on both projects. B. Complete the decorave streetlight project (Public Works). C. Connue eﬀorts to systemacally replace sidewalks that are hazardous to public safety, and discourage walkability. Departmental Acon Items (Public Works): 1. In conjuncon with the street light project, which includes sidewalk restoraon in the areas where base work and electrical conduit will be installed, the contractor will be tasked with reseng bricks in the immediate areas within the project boundaries. 2. The 2018 street and sidewalk maintenance program will idenfy any addional sidewalk segments for improvement. 3. The Public Works Director will research other municipal best pracces and implement a sidewalk transion plan. D. Explore development opportunies and analyze ﬁnancial incen ves that may beneﬁt downtown, businesses, and programs that will aract people. Departmental Acon Items (Administraon and Community Development): 1. Staﬀ will work with two designated redevelopment projects in Downtown Parkville, the 6th and East Street oﬃce development, and the old Missouri American Water plant redevelopment located at 1st and East Street. 2. Staﬀ will work with the Parkville EDC in pursuing other redevelopment opportunies in downtown Parkville. E. Analyze a Facade Improvement Program and Economic Development Incenves to help promote it. Departmental Acon Items (Administraon and Community Development): 1. In accordance with the Downtown Parkville Vision Plan, review and reﬁne commercial district design guidelines so that new inﬁll, redevelopment, and rehab projects follow the desired Downtown character. 2. Staﬀ will develop a review structure and explore economic development incenves to encourage investment in exisng buildings. 2017 ‐2018 GOALS, PRIORITIES, & ACTION ITEMS 13 F. Develop a public Wi‐Fi that will allow public access to the internet, and other potenal communicaon devices. Departmental Acon Items (Administraon and Community Development): 1. Work with the City of Kansas City, MO on opportunies to expand the KCMO Smart Cies iniave into adjoining communies. 2. Connue to invesgate and analyze development opons for the intersecon of I‐435 and Highway 45. A. Present opons to make the Southwest corner ready for development, including the opon of moving dirt to enhance interest in developing the property, or an alternave access to the tract. Departmental Acon Items (Administraon and Community Development): 1. Re‐visit the 2016 development outreach and markeng, with consideraon of pursuing a renewed eﬀort in 2018. Staﬀ will also work with the Parkville EDC in developing a “toolbox” of alternaves for developing the site. 2. Connue to explore acons to make site more development read y. Staﬀ will revisit the 2017 conceptual plan to make the site shovel ready, with the possibility of a phased in approach. 3. Connue to focus on the Highway 9 improvements. A. Begin construcon on the ﬁrst two segments of the Route 9 Corridor Plan. Departmental Acon Plan (Public Works and Community Development): 1. Complete the project design, acquire the necessary right of way, easements, secure ulity locaon plan approval, bid the project and iniate const rucon. B. Begin engineering of Segment 3 improvements, as reﬂected in the Corridor Study. Departmental Acon Plan (Public Works and Community Development): 1. Complete the preliminary engineering for Segment 3 improvements. C. Pursue grants and addional CID ﬁnancing for Segment 3. Departmental Acon Plan (Public Works and Community Development): 1.Submit an applicaon for MoDOT’s Cost Share Program for $1.7 million in state grant funding for transportaon improvements from Route 45 to Lakeview Dr. Pursue local cost share funding opportunies, including ulizing the Highway 9 Community Improvement District revenues to pay for debt ﬁnancing for the project. 2017 ‐2018 GOALS, PRIORITIES, & ACTION ITEMS 14 4. Conduct an ongoing comprehensive capital improvement plan that will idenfy priories, costs, ﬁnancing alternaves, and a schedule of improvements. A. Storm Sewers Departmental Acon Plan (Public Works): 1.Complete the comprehensive city‐wide Stormwater Sewer System Evaluaon Report, and present the report to the Board of Aldermen during a work session. B. Sanitary Sewers Departmental Acon Plan (Public Works): 1. Connue the mul‐year CCTV sanitary sewer line examinaon of the condion of exisng sewer lines, and import collected data into the sewer capital improvement plan, including the designaon and targeng of high priority areas. C. Focus on downtown storm sewers and sanitary sewers. Departmental Acon Plan (Public Works): 1. Certain areas in downtown Parkville have been determined to be high priority areas. Complete a project that began in 2017 to replaced storm sewer inlets at various low points on Main Street. D. Connue rang the streets, and looking for funding opons. Departmental Acon Plan (Public Works): 1. Update and maintain the street rang plan. Pursue funding alternaves. Present to the Board of Aldermen street maintenance funding scenarios. 5. Begin implemenng the Compensaon Study by recommending funding opons and a plan. A. Departmental Acon Plan (Administraon): 1. Present funding opons to the Board of Aldermen during the 2018 Budget work sessions. 6. Idenfy revenue growth opons. A. Analyze the Use Tax, including revenue projecons, elecon schedules, and potenal uses. Departmental Acon Plan (Administraon): 1. Present to the Board of Aldermen informaon on the potenal adopon of a Use Tax. Update the Board of Aldermen on municipal trends in Missouri for adapng to the changing retail pracces that may impact future municipal sales tax revenue. B. Provide a sewer funding analysis; maintain an updated sewer rate study. Departmental Acon Plan (Public Works): 1. Perform a budget analysis, and capital improvement plan needs. Present to the Board of Aldermen funding strategies, including a sewer rate increase proposal. C. Explore funding opportunies with the county, including roads, storm water, and park improvements. Departmental Acon Plan (Administraon and Public Works): 1. Staﬀ will connue to idenfy opportunies to apply for the annual county storm water grant program. Staﬀ will apply for annual Outreach Grants for the parks. Staﬀ will monitor the county’s plans for renewal of the county transportaon sales tax in 2023. 2017 ‐2018 GOALS, PRIORITIES, & ACTION ITEMS 15 D. Explore a parks donor program for the athlec ﬁeld development. Departmental Acon Plan (Administraon and Public Works): 1. Explore a parks donor program for the athlec ﬁeld development. Reﬁne the park donor program that includes diﬀerent elements of the park. Present to CLARB and the Board of Aldermen for adopon. Develop strategies for markeng the parks donor program. E. Explore long‐term self‐funding of Parks that will ensure the sustainability of the Parks System. Departmental Acon Plan (Administraon and Public Works): 1. Present to the Board of Aldermen alternaves for the long term funding for the Parks, including informaon on a local Parks Sales Tax. 7. Provide addional opportunies for printed and electronic communicaons to the public. A. Maintain and expand communicaon opportunies with the public. Departmental Acon Plan (Administraon): 1. Maintain exisng communicaon eﬀorts. Expand communicaon eﬀorts including expanded use of the City’s website, bi‐annual newsleer, press releases and social media plaorms. B. Consider diﬀerent formats such as more frequent newsleers or a community magazine. Departmental Acon Plan (Administraon): 1. The 2018 budget includes increasing the number of newsleers from two to three. C. Look for addional methods for staﬀ communicaons with the Board. Departmental Acon Pl an (Administraon): 1. Develop and implement other communicaon ideas, including ﬂyers for city parks and nature sanctuaries, for visitors, taxing districts, and businesses. 8. Develop a long term staﬃng plan to maintain operaonal excellence and eﬃciency. A. Analyze and idenfy current and future staﬃng needs that will help align the workforce with the needs and priories of the community. Departmental Acon Plan (Administraon): 1. Iniate an internal review process to determine future staﬃng needs. Complete the review and present to the Board of Aldermen. 2017 ‐2018 GOALS, PRIORITIES, & ACTION ITEMS 16 9. Complete the acquision of Plae Landing Park and related park improvements. A. Begin work on the proposed Wetlands Project. Departmental Acon Plan (Public Works): 1. Complete the design of the project and progress toward the bidding and awarding of a contract. B. Focus on the proposed Veteran’s Memorial. Departmental Acon Plan (Administraon): 1. Work with the Veteran’s Memorial Commiee in progressing the project. Help facilitate the project development, design, and compleon. C. Complete the low water crossing, Phase II of the restroom project, and the park maintenance building in English Landing Park. Department Acon Plan (Public Works): 1. Complete the design and construcon of the projects. D. Begin planning for the Lacrosse Field and athlec ﬁelds in Plae Landing Park. Department Acon Plan (Public Works and Administraon): 1. Idenfy potenal users of a Lacrosse Field. 2. Idenfy a phased plan for developing the athlec ﬁeld development contained in the Master Plan, with the emphasis on the construcon of Friends Field. The plan would coincide with the compleon of the Wetland Project, ulizing the excavated ﬁll for site grading. E. Acquire playground equipment for the parks. Department Acon Plan (Public Works and Administraon): 1. Prepare and submit to Plae County an Outreach Grant applicaons to purchase addional playground equipment to replace the deteriorated equipment. F. Complete the Missouri Riverfront Trail Connecon Department Acon Plan (Public Works and Administraon): 1. Complete the trail connecon, and execute agreements with the City of Riverside and Plae County for the trail’s maintenance. 2017 ‐2018 GOALS, PRIORITIES, & ACTION ITEMS 17 Form of Government Parkville operates under a Mayor‐City Administrator‐Aldermen form of government. The mayor is elected at‐large for a three‐year term (beginning in 2016) and two board members are elected for two‐ year terms from each of the City’s four wards. The Mayor and Board of Aldermen provide leadership in seng and achieving community policy, establishing the budget, and hiring the administrator/department heads. The Mayor and Board are commied to the provision of eﬃcient and quality services essenal to the quality of life cizens enjoy in Parkville. The day‐to‐day operaons of City government are handled by a professional staﬀ headed by the City Administrator. The City Administrator recommends the annual budget, implements policy adopted by the governing body, hires addio nal staﬀ, and supervises department head level posions. City Demographics The City of Parkville, Missouri, is a fourth‐class city organized and exisng under the laws of the State of Missouri. The City is located approximately 10 miles northwest of downtown Kansas City, Missouri, in Plae County, Missouri. Plae County, Missouri, is in the northwest poron of the state of Missouri. In 1990 the City had 2,402 residents, in 2000 the City had 4,059 residents, and in 2010 the City had 5,554 residents. Since then, the populaon of Parkville has shown a consistent yearly increase, showing our most recent census populaon of 6,514 in 2016. ABOUT OUR COMMUNITY 18 Municipal Services and Ulies: The City provides many municipal services including police, public works, parks, community development, and municipal court. The City provides public wastewater and stormwater services for the majority of the City. Transportaon and Facilies: The City is located near the following four major highways: Interstate 435, Interstate 29, Interstate 635 and Missouri Route 152. Missouri state highways 45 and 9 also bisect the City. Because of its locaon, the City’s residents have a short commute into downtown Kansas City, the Kansas City Internaonal Airport, and Kansas City’s Downtown Airport, providing both commercial and charter ﬂights. Educaonal Facilies: The City is served by the Park Hill School District that currently holds an “accredited with disncon” rang from the State of Missouri Department of Elementary and Secondary Educaon, which is the highest aainable rang. The Park Hill School District is comprised of nine elementary schools, three middle schools, two high schools, and one alternave school. Of these schools, the most commonly aended are Graden Elementary, Lakeview Middle School, and Park Hill South High School. The City’s metropolitan locaon provides residents with easy access to several colleges and universies for undergraduate, graduate, and connuing educaon opportunies. The City is home to Park University, a private, four‐year liberal arts instuon founded in 1875, with a full‐ and part‐me enrollment of more than 11,000 students at 40 campus locaons across the United States. Recreaonal Facilies: The City is well known for its restaurants and “Main Street” appeal. The City maintains six public parks and two nature sanctuaries. The City assumed maintenance dues of Plae Landing Park in summer 2014 and acquired the land from Plae County in February 2018. The City is also home to The Naonal Golf Club, a private golf course designed by Tom Watson. Medical and Health Facilies: The City is served by the following hospitals: Providence Medical Center approximately 8 miles from the City in Kansas City, Kansas; the University of Kansas Hospital, located approximately 9 miles from the City in Kansas City, Kansas; North Kansas City Hospital, located approximately 9 miles from the City in North Kansas City, Missouri; and St. Luke’s Northland Hospital, located approximately 7 miles from the City in Kansas City, Missouri. American Medical Response (AMR) provides ambulance services within the City under contract with the Southern Plae County Ambulance District. Addionally, there are numerous physicians and densts which serve the residents of the City. ABOUT OUR COMMUNITY 19 Maintaining the Financial Health of the City: While aempng to provide cizens with high quality services for the lowest responsible cost, the Mayor and the Board of Aldermen have the challenge of ensuring that the City maintains a sound ﬁnancial condion. The City of Parkville’s ﬁnancial posion is monitored and reviewed by the City Administrator, staﬀ, and the Board of Aldermen. The Board has closely examined past expenses with the help of enhanced ﬁnancial reporng. Using informaon from past years, the Board has aempted to minimize projected expenses in selected areas in order to direct funding to the areas of greatest importance to the cizens. Providing Quality Services at a Reasonable Cost: The Mayor, Board of Aldermen, and staﬀ place a high priority on listening to and addressing the concerns of the cizens in the community. As a result, the Board recognizes that there are signiﬁcant planning and infrastructure needs to be addressed and have documented those concerns in the long range CIP. Simultaneously, the Board is aware that everyday maintenance and repair of infrastructure and amenies are of great importance and connues to mindfully budgets for these expenses. Long and Short Term Goal Seng: The Board of Aldermen developed ﬁve crical success factors at the Board’s annual strategic planning workshop. This budget document drew direcon primarily from the se priories and other issues raised by the Mayor, Board of Aldermen, and staﬀ throughout the budget process. The City recognizes that it is important to have short‐ and long‐term goals to drive future budget documents and community development in a coherent direcon. Short‐term goals are stated throughout the budget detail, showing this year’s goals for each department. With both long‐ and short‐term goals in mind, this budget document is intended to be an accurate projecon of overall revenues and expenses. Moreover, this budget represents a good faith eﬀort to provide the cizens of Parkville a high quality of service at the lowest responsible cost BUDGET STRATEGIES 20 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 25 26 27 28 29 30 December 24 31 July 2017 10th Review 2018 budget calendar with Finance Commiee 20th Budget worksheets issued to staﬀ for capital and operang budgets (all funds). August 2017 9th Preliminary review of parks and nature sanctuary budget request by Community Land and Recreaon Board (CLARB). 11th Board of Aldermen priority seng workshop 15th Public hearing on the revised property tax levy for the 2016 tax year. September 2017 1st Deadline for departments to have 2018 Budget requests in to the City Administrator 4th – 8th Review and creaon of inial operang budget for major funds and Capital Improvement Program (CIP) 13th Final review of Parks and Nature Sanctuary budget request by Community Land and Recreaon Board (CLARB) 11th ‐ 29th City administrator and department head budget meengs October 2017 2nd ‐ 9th Review and creaon of seco nd iteraon of operang budget for major funds and CIP 10th Planning and Zoning Commission review of proposed projects for 2018‐2022 CIP 17th First budget work session with the Board of Aldermen on proposed 2018 budget . Topics – Revenue fore‐ cast, General Fund operang budget, Emergency Reserve Fund, minor funds 30th Second budget work session with the Board of Aldermen on proposed 2018 budget and 2018‐2022 CIP. Topics – CIP – Part 1 (focus on General Fund); debt service funds; General Fund operang follow‐up November 2017 7th Third budget work session with the Board of Aldermen on proposed 2018 Budget and 2018‐2022 CIP. Topics – CIP – Part 2 (focus on outside sources and minor funds); Transportaon Fund, miscellaneous follow‐up 15th Fourth budget work session with the Board of Aldermen on proposed 2018 Budget and 2018‐2022 CIP. Topics ‐ Sewer Enterprise Fund and sewer CIP December 2017 5th Fih budget work session. Topic—Sewer Enterprise Fund and Summary Review. First reading of ordi‐ nance adopng the 2018 budget, 2018‐2023 CIP, and amended 2016 City Budget for select funds if nec‐ essary. 19th Second and ﬁnal reading of ordinance adopng the 2018 budget and 2018‐2022 CIP 2018 January 1st 2018 Fiscal Year begins February 16 Publicaon of adopted 2018 Budget document : Denotes an acon or review by the Board of Aldermen BUDGET PROCESS: CALENDAR OF EVENTS 21 The City operates on a January 1 – December 31 ﬁscal year and therefore must adopt a 2018 budget before the end of the calendar year. The full process involved ﬁve budget work sessions followed by ﬁnal review and adopon of the budget at a regular meeng. The budget uses a line item level of budgetary control. October 17, 2017: First Budget Work Session At the ﬁrst budget work session, an overview was provided of the proposed 2018 budget. Revenue source were outlined, including sales tax that had remained ﬂat in 2017 and court revenues that had decreased in prior years. Discussion focused on the reasons for the decrease in court revenue in prior years, which could have been aributed to staﬀ vacancies or structure changes required by Senate Bill No. 5 and the reason for projecng an increase in 2018. An over view was provided of projected expenses in 2018 that were two percent above the projected expenses in 2017 and included the net of the transfer to the Emergency Reserve Fund and Capital Outlay. Proposed changes to the General Fund budget were outlined, which included a two percent merit increase and implementaon of 50 percent of the salary survey recommendao ns. Staﬀ proposed implemenng the ﬁrst recommendaon to bring posions below the minimum to the recommended minimum of the proposed ranges at the 60th percenle of the market, which was esmated to have a budget impact of around $45,000. A brief overview of smaller funds was provided, including the guest room tax that paid for economic development acvies and the Emer gency Reserve Fund that helped pay for the gap on what was not collected through the Brush Creek Drainage and Brink Meyer Road NIDs. October 30, 2017: Second Budget Work Session At the second budget work session, it was presented that the City has six acve debt service funds which include: Brush Creek Drainage and Brink Meyer Road NIDs that will expire in 2034; River Park NID that will expire in 2020; the sewer service for the wastewater treatment plant through the State Revolving Fund that will rere in 2025; and the newest debt service fund set up in 2017 for improvements to Route 9 and enhanced street maintenance. It was noted that state statute limited the City’s debt not to exceed 20 percent of assessed valuaon. The City is at 36 percent of the total limit not to exceed and has plenty of capacity for future debt, although revenue will be required to support the debt. An overview of the CIP was provided, including a review of the 2017 projects that had been completed or were in process. General Fund projects were outlined that included improvements to city hall, safety improvements for the Police Department and court room, deferral of the Parkville Athlec Complex pond maintenance, and two projects in English Landing Park that included the low water crossing and park storage building, both of which were mul‐year projects. A brief overview of the 2018‐2023 CIP was also provided. November 7, 2017: Third Budget Work Session At the third budget work session, an overview of Transportaon Fund revenues and expenses was provided. Discussion focused on the fund balance rollover projected that will be used to start paying the debt service for the street maintenance ﬁnancing in 2017. An overview of the CIP was provided and it was noted that staﬀ proposed a scaled back street maintenance budget in 2018 due to the debt service payments for the street maintenance ﬁnancing. Further informaon presented showed that there was approximately $50,000 remaining in the 2017 budget that would be carried over to the 2018 budget and a majority of the streets were rated at around 3.5 (On a scale of 1 being the best and 10 being the worst) which would be re‐evaluated annually. BUDGET DEVELOPMENT 22 October 15, 2017: Fourth Budget Work Session At the fourth budget work session, follow‐up informaon was provided from the third budget work session held on November 17. An overview was provided of the work funded by the $1 million loan for the 2017 street maintenance program. The street maintenance program included mill and overlay, sidewalks and curbs, crack sealing, and pavement marking with the total proposed budget for 2018 of $330,000. An overview of streets was provided that would be improved in the upcoming six years within an esmated mill and overlay budget of $250,000 each year. Funding received to‐date was summarized and with the plan that staﬀ will be working on addional funding opportunies as well. An overview of the Sewer Fund was provided, as well as an overview of the projects that would be carried over to the 2018 budget due to unexpected sewer emergencies in 2017. December 5, 2017: Fih Budget Work Session At the ﬁh and ﬁnal budget work session, a brief overview was provided of the proposed 2018 budget and proposed 2018 CIP, which included changes from the ﬁrst four work sessions. The City’s street rang system was further discussed which included the goal for the rang of each street, ﬁnalizing the goal at a 3.0 or beer out of a total of 10.0. The proposed 10 percent sewer rate increase was discussed, nong that it would be used to increase the transfer from the Sewer Fund to the General Fund. An overview of the Springsted Sewer Allocaon Study was also provided, nong that it recommended a raonal transfer but it was up to the Board to determine how much to transfer annually. Discussion focused on fully funding the transfer and how it would impact the sewer rate increase. Every percent increase resulted in approximately $11,000 in addional revenue. Further discussion focused on the sewer rate increase needed to help the Sewer Fund get to the recommended transfer to the General Fund, the ability to increase the rates more than 10 percent, maintaining CIP projects annually, and the working capital reserves. BUDGET DEVELOPMENT 23 Basis of Budgeng: Parkville uses the cash‐basis method of accounng for budgeng and operang purposes. This means that all expenditures that are included in the budget for any year are expected to be paid from revenues or funds that will be received and available during that same year. This helps to ensure cash on hand will be suﬃcient at any me for expenditures and avoids unnecessary complexity to both the budgeng and ﬁnancial operang processes. Year‐end accrual adjustments enable the City to report its annual audited ﬁnancial statements according to the modiﬁed accrual basis. Balanced Budget Deﬁnion: For the purpose of budgeng, the City deﬁnes a balanced budget as all expenditures included in the budget are balanced by funds that are ancipated to be available during the budget year, either from revenues described in the budget, or from exisng fund balances that will be carried over from the prior year. Esmang Revenues for the Budget Year: Revenues from most sources are fairly consistent from year to year. This enables reasonably accurate revenue predicons to be made based on current year revenue and underlying trends over the previous several years. Property tax revenues for the coming year are determined by assessed valuaon and the tax levy rate, both of which are known well in advance of the budgeng process. Certain revenues, including electric, gas, and water ulity gross receipts taxes vary with severity of seasons which cannot be predicted in advance. These revenues are budgeted conservavely to allow for variaons that reduce tax revenue below typical averages. Other types of revenue, notably building permit fees, vary considerably with associated business cycles and are esmated from underlying current and expected acvies related to that revenue source. Diﬀerences between the City budget accounng and modiﬁed accrual year‐end ﬁnancial statements: The adjustments needed at year end to prepare for modiﬁed accrual accounng for the annual audit and ﬁnancial statements are enrely operaonal and consist of idenfying and recording at year end all outstanding expenditures that were appropriated from the ending year’s budget and recording all revenues that were “earned” prior to the end of the year. Earned revenues include various sales taxes and sewer charges for periods up to December 31 which may not be received unl January or February of the following year. Because these amounts are largely oﬀset by similar accruals for the previous year, no adjustments to the budget are required. BUDGETING BASICS 24 In this secon: Posion Summary Schedule: Number of posions and salaries organized at the departmental level. Summary of Intergovernmental Fund Transfers: Chart of fund to fund transfers. Financial Polices: Summary of ﬁnancial polices enacted by the City. Credit Card Handling Policy Reserve Policy Debt Management Policy Economic Development Incenves Policy Economic Development NID Incenves Policy Employee Salary Schedule Fewson Fund Policy Parkville Police Community Assistance Fund Purchasing Policy Miscellaneous Expense Authorizaon and Reimbursement Policy Rate Increase for the Parkville Sewer Ulity/Sewer Ulity Billing Policies & Procedures Records Retenon Policy OTHER INFORMATION & POLICIES 25 MAYOR AND BOARD Number of Positions Personnel Budget 2016 9 $57,600 2017 9 $57,600 2018 9 $57,600 Change 0 - % Change 0 - Incumbent 2018 Positions Status Johnston Mayor Elected Part-Time Wassmer Ward 1 Alderman Elected Part-Time Welch Ward 1 Alderman Elected Part-Time Whitely Ward 2 Alderman Elected Part-Time Rittman Ward 2 Alderman Elected Part-Time Wylie Ward 3 Alderman Elected Part-Time Lock Ward 3 Alderman Elected Part-Time Plumb Ward 4 Alderman Elected Part-Time Sportsman Ward 4 Alderman Elected Part-Time ADMINISTRATION Number of Positions Personnel Budget 2016 6.5 $326,252 2017 7 $352,511 2018 6.5 $397,528 Change -0.5** $45,017 % Change -7% 12.77% Incumbent 2018 Positions Status Parente City Administrator Full-Time McChesney City Clerk Full-Time Hefley Treasurer Full-Time Chapman Finance/HR Director Full-Time Mitchell Asst to the CA Full-Time Vacant Billing Clerk Full-Time* Hauth Receptionist Part-Time Broome Receptionist Part-Time PUBLIC WORKS - ADMINISTRATION Number of Positions Personnel Budget 2016 2.5 $138,500 2017 3 $145,463 2018 3 $152,681 Change 0 $7,218 % Change 0% 4.96% Incumbent 2018 Positions Status Abel Director Full-Time Buckmaster Department Assistant Full-Time Blair Construction Inspector Part-Time Vacant Summer Intern Seasonal Full-Time MUNICIPAL COURT Number of Positions Personnel Budget 2016 2 $69,100 2017 2 $73,326 2018 2 $78,787 Change 0 $5,461 % Change 0 7.45% Incumbent 2018 Positions Status Humiston Judge Elected Part-Time Rizzuti Administrative Court Clerk Full-Time Eckerle Court Clerk Part-Time COMMUNITY DEVELOPMENT Number of Positions Personnel Budget 2016 4.5 $228,900 2017 4.5 $214,483 2018 4.5 $222,234 Change 0 $7,751 % Change 0 3.61% Incumbent 2018 Positions Status Lachky Director Full-Time Giarratana Building Official Full-Time Gault Building Inspector Full-Time Hare Code Enforcement Part-Time Knight Department Assistant Part-Time Vacant Planning Intern Seasonal Part-Time *Shared full‐me between Sewer and Administraon Department **Change due to correcon of previous error. POSITION SUMMARY SCHEDULE TOTAL POSITION SUMMARY Number of Positions Personnel Budget 2016 55 $1,263,926 2017 56 $1,297,904 2018 56 $1,381,385 Change 0 $83,481 % Change 0 6.04% 26 POLICE Number of Positions Personnel Budget 2016 18 $798,200 2017 18 $829,000 2018 18 $853,230 Change 0 $24,230 % Change 0 2.92% Incumbent 2018 Positions Status Chrisman Chief Full-Time Jordan Captain Full-Time Hubbell Sergeant Detective Full-Time Shadid Sergeant Full-Time Stone Sergeant Full-Time Tomlin Officer Full-Time Gee Officer Full-Time Vacant Officer Full-Time Vacant Officer Full-Time Sollars Officer Full-Time Bowman Officer Full-Time Vacant Officer Full-Time Vacant Officer Full-Time Vacant Officer Full-Time Heckadon Officer Full-Time Hill Officer Full-Time Vacant Officer Full-Time Liberty Receptionist Full-Time SEWER UTILITY Number of Positions Personnel Budget 2016 0.5 $13,824 2017 0.5 $14,102 2018 0.5 $20,000 Change 0 $5,898 % Change 0 42% Incumbent 2018 Positions Status Vacant Sewer Billing Clerk Full-Time* PUBLIC WORKS – OPERATIONS (STREETS) Number of Positions Personnel Budget 2016 6 $252,130 2017 6 $263,081 2018 6 $272,838 Change 0 $9,757 % Change 0 3.71% Incumbent 2018 Positions Status Schank Operations Director Full-Time Johnson Skilled Laborer Full-Time White Skilled Laborer Full-Time Lovell Laborer Full-Time Whitby Laborer Full-Time Sager Laborer Full-Time PUBLIC WORKS – OPERATIONS (PARKS) Number of Positions Personnel Budget 2016 5 $166,380 2017 5 $166,126 2018 5 $173,209 Change 0 $7,083 % Change 0 4.26% Incumbent 2018 Positions Status Barnard Superintendent Full-Time Phelan Laborer Full-Time Schaffner Laborer Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time NATURE SANCTUARY Number of Positions Personnel Budget 2016 1 $25,064 2017 1 $25,314 2018 1 $26,508 Change 0 $1,194 % Change 0 5% Incumbent 2018 Positions Status Ryan Director Part-Time Frazier Assistant Director Part-Time POSITION SUMMARY SCHEDULE 1.0 = Full Time Posion (Including Elected Oﬃcials) 0.5 = Part‐me or Seasonal Full/Part Time Note: Personnel Budget includes salaries and overme only. 27 City of Parkville Purpose General Fund Sewer Fund Transportaon Fund Emergency Reserve Fund Debt Service Funds Administrave costs aributed to sewer operaons. 190,000 (190,000) ‐ ‐ ‐ Transportaon revenue transferred to cover Street Division expenses. 200,000 ‐ (200,000) ‐ ‐ Transfer to the Emergency Reserve Fund. (317,500) ‐ ‐ 317,500 ‐ Transfer for Sewer Debt Service payments. ‐ (185,288) ‐ ‐ 185,288 Intergovernmental Fund Transfers for 2018 SUMMARY OF INTERGOVERNMENTAL FUND TRANSFERS 28 Credit Card Handling Policy The City of Parkville Municipal Code Title VIII, Chapter 800, Secon 800.020 ancipates the acceptance of credit and debit cards for various municipal sales transaco ns and enacts convenience fee charges regarding the same. Per Secon 112.080 (B) of the Parkville Municipal Code, the City created an administrave Credit and Debit Card Handling Policy to establish the procedures for proper handling of credit and debit card transacons. The City of Parkville must take appropriate measures to protect credit and debit card numbers. Credit card and debit payments must be processed in compliance with Payment Card Industry Data Security Standard (PCI DSS) requirements which are intended to limit exposure and/or the of personal cardholder informaon. The City of Parkville must adhere to these standards in order to retain the ability to accept credit and debit card payments. The policy, which is signed by city employees, is intended to ensure that credit and debit card informaon is handled and disposed of in a manner that sasﬁes the City’s obligaon to protect such informaon to the level that is required by the PCI DSS. Reserve Policy The establishment and maintenance of adequate cash balances and reserves allow the City ﬁnancial ﬂexibility and security and is recognized as an important factor considered by bond rang agencies and the underwring community when reviewing City debt issuance. Along with maintaining the City’s credit worthiness, such cash balances and reserves provide the means to handle economic uncertaines, local disasters, and other unancipated ﬁnancial hardships, as well as to meet cash ﬂow requirements. It is the objecve of the policy that fund balance levels will be suﬃcient to meet funding requirements for projects approved in prior years that are carried forward into the new year including debt service reserve requirements, reserves for encumbrances, and other reserves or designaons required by contractual obligaons or generally accepted accounng principles. Debt Management Policy In 2014, the City adopted a Debt Management Policy. The policy establishes criteria by which the City will evaluate debt issuance in order to appropriately limit the City’s ﬁnancial exposure. It also sets protocols for the administraon and ﬁnancing of all debt issues and post‐issuance compliance. It is the objecve of the policy that (1) the City obtain ﬁnancing only when necessary, (2) the process for idenfying the ming and amount of debt or other ﬁnancing be as eﬃcient as possible, (3) the most favorable interest rate and other related costs be obtained, and (4) when appropriate, future ﬁnancial ﬂexibility be maintained. The policy includes secons regarding general debt management, debt evaluaon criteria, administraon and ﬁnancing, debt limitaons, refunding of debt, conduit ﬁnancings, and post issue management. A copy of the policy can be obtained by contacng Parkville City Hall. FINANCIAL POLICIES 29 Economic Development Incenves Policy In 2010, the City adopted the Parkville Plan for Progress pursuant to Resoluon 09‐01‐10 seng forth a strategic plan for economic development for the City. The Plan for Progress called for the formaon of the Parkville Economic Development Council (EDC) to encourage and facilitate responsible economic development within the City and outlined several goals and implementaon recommendaons to achieve those goals. The EDC completed one of the implementaon items by the adopon of an Economic Development Incenve Policy. The City recognizes the importance of the eﬃcient and eﬀecve use of limited public and private resources and incenve programs to facilitate responsible economic development. The City further recognizes that the City's adopo n of an economic development incenve policy is essenal to its responsible use of these limited resources. In furtherance of the Plan for Progress, the City adopted the Economic Development Incenve Policy (EDI Policy) to guide the City and staﬀ in the responsible use of incenve programs within the City in 2011. Economic Development NID Incenves Policy In 2015, the Board of Aldermen adopted Resoluon No. 09‐04‐15 aﬃrming the City’s willingness to use public incenves to oﬀset the impact of the Brush Creek Drainage and Brink Meyer Road NIDs assessments on development. The resoluon is a policy statement that is intended to supplement the master EDI Policy. The resoluon states that owners who are delinquent on NID assessments will not be considered for incenves and Tract 9 (45 Park Place) will be given the highest priority for public incenves since it carries the greatest debt burden. The policy is a markeng tool to generate more developer interest in the properes. Employee Salary Schedule On December 19, 2017, the Board of Aldermen adopted Ordinance No. 2930 reclassifying all employee posions and establishing the compensaon for each associated classiﬁcaon. Earlier in 2017, a classiﬁcaon and compensaon study was completed by a third party contractor. Direcon from the Board on Aldermen included an implementaon of 50% of the compensaon study as the ﬁrst step to bringing all employees up to the minimum of all classiﬁcaons. FINANCIAL POLICIES 30 Fewson Fund Policy In 1998, Parkville resident George W. Fewson le a poron of his estate in trust to the City of Parkville for the purpose of establishing a project fund. The will spulated that earnings from the fund were to be distributed so that one‐half of the earnings would be given to the City for “general projects of the City,” which the City has interpreted to mean projects of a capital improvements nature. The remaining one‐half was to be returned to the project fund principal. In 2010, in order to reduce administrave fees and eliminate income taxes on the fund’s earnings, the trust was dissolved and the City assumed responsibility for the Fewson Fund as a governmental special revenue fund (Ordinance No. 2534). The Fewson Fund funds or ﬁnances capital projects of the City of Parkville. Parkville Police Community Assistance Fund In 2010, a fund was created by members of the Parkville Police Department and one donor to assist children and families in need during the Christmas season. The children and families were idenﬁed by the Park Hill School District and through contacts with members of the police department. The iniave has connued with great success and connues to grow with cizen parcipaon and increased donaons yearly. While the main benefactor of the fund is the “Shop with a Cop” program, the fund is intended for other assistance programs similar in nature at the discreon of the Chief of Police. Purchasing Policy The purpose of the policy is to broadly deﬁne procurement procedures to follow based on the type of good or service being acquired. The policy includes general purchasing rules and requirements, revised levels of purchasing authority, a secon regarding the disposal of city assets, and references to standard contract and bidding documents for a variety of projects and purchases. In 2017, the Board of Aldermen approved Resoluon No. 16‐012 to adopt revisions to the Purchasing Policy to allow greater ﬂexibility related to smaller equipment, construcon, and professional services purchases. Miscellaneous Expense Authorizaon and Reimbursement Policy In 2015, the Miscellaneous Expense Authorizaon and Reimbursement Policy was adopted to ensure accountability and outline proper record‐keeping and approval levels for reimbursement of miscellaneous expenses, including non‐intrinsic memento‐type gis, other gis of a minor nature, ﬂowers, and City business related meals involving non‐City employees. FINANCIAL POLICIES 31 Rate Increase for the Parkville Sewer Ulity / Sewer Ulity Billing Policies & Procedures To support the operang budget and six‐year CIP, a 10% sewer rate increase was adopted for 2018. A 10% rate increase was implemented in 2017 and a 2.5% rate increase was implemented in 2016. The impact to the average residenal household of a 10% rate increase in 2018 is approximately $4.17 per month. This rate increase will allow the City to implement the proposed capital projects and to preserve working capital equal to the target established in the reserve policy of 90 days of operang reserves plus one year of debt service payments. The City of Parkville idenﬁes sewer customers based on water service customer records. For all but a few customers, this informaon comes from Missouri American Water Company (MOAM). Home and business owners may either call or come to the oﬃce to set up a sewer service account for a new customer or to update exisng customer informao n. The City will bill for service based on the informaon received from MOAM, or other water authority, and any changes will take eﬀect for the following monthly billing cycle. Records Retenon Policy In 2016, the Records Retenon Policy was adopted to guide the City in the organizaon of records, the disposal of records that have exceeded their required retenon period, the protecon and security of records, and the conservaon of records to ensure longevity of the physical integrity of permanent or archival records. This policy provides a quick reference to all employees with informaon necessary to carry out their speciﬁc dues related to public records and provides that all oﬃcials and employees are responsible for properly managing records they come across in the course of their dues, regardless of format (paper, electronic, e‐mail, etc.). This policy includes details regarding retenon of ﬁnancial documents. FINANCIAL POLICIES 32 This page is le intenonally blank. 33 In this secon: 2018 All Funds Summary General Fund (10) Summary FINANCIAL SUMMARIES 34 FY 2018 All Funds Summary Fund Esmated Beginning Fund Balance Revenues Total Revenue Sources Expenditures Esmated Ending Fund Balance General Fund 1,610,140 4,134,706 5,744,846 4,567,840 1,177,006 River Park NID 0 321,164 321,164 321,164 0 COPs 0 401,641 401,641 401,641 0 Brush Creek NID 0 394,563 394,563 394,563 0 Brink Meyer NID 0 288,613 288,613 288,613 0 Sewer Debt Service 0 185,288 185,288 185,288 0 Road Capital Maintenance 0 215,314 215,314 215,465 (151) Sewer Fund 456,132 1,287,850 1,743,982 1,335,924 408,058 Transportaon Fund 386,325 2,216,955 2,603,280 2,385,606 217,674 Fewson Fund 578,878 4,429 583,307 9,166 574,141 Economic Development Fund 1,248 1,500 2,748 2,000 748 Emergency Reserve Fund 1,446,615 317,500 1,764,115 417,661 1,346,454 Nature Sanctuary Donaon Fund 68,020 12,500 80,520 12,500 68,020 Parks Donaon Fund 51,805 2,500 54,305 30,000 24,305 Projects Fund 23,673 65,000 88,673 65,000 23,673 TOTAL $ 4,622,836 $ 9,849,523 $ 14,472,202 $ 10,632,431 $ 3,839,928 FY 2018 ALL FUNDS SUMMARY 35 Revenue and Expenditure Summary The General Fund includes most City acvies including Administraon, Police, Municipal Court, Community Development, Public Works, Streets, Parks, the Parkville Nature Sanctuary, Public Informaon, and Informaon Technology. 2015 2016 2017 2017 2018 Actual Actual Budget Unaudited Budget Beginning Fund Balance $ 1,366,577 $ 1,654,343 $ 1,675,331 $ 1,675,331 $ 1,610,140 Revenues Taxes 2,132,142 2,183,384 2,213,500 2,224,389 2,287,121 Licenses 59,563 60,506 57,800 55,879 57,800 Permits 256,201 267,733 221,670 309,647 239,470 Franchise Fees 828,215 875,432 874,000 855,590 870,000 Other Revenue 35,096 42,361 40,761 37,645 40,825 Court Revenue 225,128 191726 220,000 174,720 180,000 Interest Income 7,623 8,149 8,000 7,598 8,160 Miscellaneous Revenue 60,460 109,703 22,080 99,917 52,080 Grant Revenue 8,827 11,711 10,750 10,000 9,250 Transfers 348,251 293,530 375,000 375,000 390,000 Total ‐ General Fund Revenues: $ 3,961,506 $ 4,044,236 $ 4,043,561 $ 4,150,385 $ 4,134,706 Total Sources: $ 5,258,002 $ 5,698,579 $ 5,718,892 $ 5,825,716 $ 5,744,846 Administraon 1,071,478 1,298,591 1,415,692 1,371,892 1,466,356 Police 1,036,581 1,072,499 1,224,220 1,130,308 1,287,555 Municipal Court 132,141 140,472 155,900 139,012 153,194 Public Works 172,372 181,721 226,756 234,403 241,219 Community Development 267,231 260,369 293,038 279,373 306,861 Street Department 356,757 385,138 422,576 395,488 427,946 Parks Department 319,765 324,262 373,479 335,453 377,184 Nature Sanctuary 29,834 33,545 40,201 39,936 44,138 Public Informaon 15,357 12,258 13,260 14,050 15,510 Informaon Technology 34,185 45,236 49,907 49,752 49,551 Capital Outlay (CIP) 149,140 300,328 454,895 225,909 198,326 Total ‐ General Fund Expenditures: $ 3,584,841 $ 4,054,420 $ 4,669,923 $ 4,215,576 $ 4,567,840 Esmated Ending Fund Balance (deﬁcit): $ 1,673,162 $ 1,644,159 $ 1,048,969 $ 1,610,140 $ 1,177,006 Expenditures GENERAL FUND SUMMARY 36 In this secon: This secon presents the 2018 budget by department and line item. Audited 2015 and 2016 ﬁnancials and unaudited 2017 ﬁnancials are included for comparison. Helpful graphs are provided as a visual aid prior to the spreadsheets to illustrate where staﬀ me and taxpayer resources are being directed in 2018. General Fund (10) Revenues Expenses Administraon (501) Police Department (505) Municipal Court (510) Public Works (515) Community Development (518) Streets Division (520) Parks Division (525) Nature Sanctuary Division (535) Public Informaon (540) Informaon Technology (555) Capital Improvement Program (CIP) (560) Debit Service Funds (21‐24, 30) Sewer Fund (30) Transportaon Fund (40) Fewson Fund (45) Economic Development (46) Emergency Reserve Fund (50) Nature Sanctuary Donaon Fund (60) Park Donaons Fund (63) Projects Fund (95) PLEASE NOTE: REVENUE PROJECTIONS AND REVENUE BAR CHARTS INCLUDE BEGINNING FUND BALANCES AS REVENUE. REVENUE PIE CHARTS DO NOT INCLUDE BEGINNING FUND BALANCES AS REVENUE. DETAILED FINANCIALS 37 The general fund is the primary operang fund of the City of Parkville. The General Fund is used to account for resources tradionally associated with government which are not required by law or by sound ﬁnancial management pracce to be accounted for in another fund. The General Fund accounts for resources devoted to ﬁnancing the general services that the City performs for the cizens of Parkville. The primary sources of revenue for the General Fund include taxes (property and sales tax are the largest contributors), licenses, permits, franchise fees, court revenue, interest income, and other miscellaneous revenues. The General Fund is split into various departments and divisions. These include Administraon, Police, Municipal Court, Community Development, Public Works, Streets, Parks, Parkville Nature Sanctuary, Public Informaon, Informaon Technology, and Capital Outlay. Please note that in 2015, capital outlay items were consolidated into their own division for beer year‐to‐year analysis of capital spending. The result is that the detailed expenses from budget documents prior to 2015 will not correlate precisely with the current document. REVENUES – The budget reﬂects the belief that income will remain stable during the ﬁscal year. Revenues are budgeted conservavely using past actual data and current economic condions as a working guide. EXPENSES – Expenses are projected as accurately as possible. Department heads are expected to maintain control of all expenses within their respecve departments. Furthermore, the Board follows its constuonal responsibility to monitor and approve all expenses. GENERAL FUND 38 Property tax is one of the two largest revenue sources in Parkville’s General Fund. Owners of real and personal property in the City of Parkville pay an annual property tax which is calculated by mulplying the assessed valuaon of the property by the overall mill levy. The other major source of revenue in the General Fund is sales tax. The City levies a 1% general sales tax on purchases made within City limits and paid by customers at Parkville businesses. Other taxes, licenses, permits, franchise fees, court revenue, interest income, and miscellaneous revenues also contribute to the General fund revenue. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 5,258,002 5,698,579 5,718,892 5,825,717 5,584,458 GENERAL FUND REVENUES 39 Category Taxes Licenses Permits Franchise Fees Court Revenue Other Revenue Transfers Budget Revenues 2,287,121 57,800 239,470 870,000 180,000 110,315 390,000 GENERAL FUND REVENUES 40 General Fund (10) Revenues Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $1,296,496 $1,654,343 $1,675,331 $1,675,331 $1,449,752 Real & Personal Property Taxes Real and personal property taxes collected on property within city limits. 41001‐00 921,072 962,311 970,000 988,892 1,021,696 Penales Penales charged on outstanding property taxes. 41002‐00 3,096 3,892 4,000 3,426 4,000 Corporate Merchants & Manufacturing Disbursement of county tax collected to replace lost revenues from the merchants and manufacturing personal property tax exempon. 41003‐00 146,270 148,946 150,000 153,995 150,000 Financial Instuon Tax Disbursement of state tax on ﬁnancial instuons located within the city. 41004‐00 2,065 2,955 2,500 338 2,500 Vehicle Tax A fee charged for every vehicle registered within city limits. 41005‐00 25,192 25,986 26,000 26,788 26,000 Sales Tax The City levies a 1% sales tax on purchases made within City limits. 41401‐00 963,853 968,137 990,000 976,766 1,010,925 Motor Vehicle Sales Tax Sales taxes levied on the purchase of motor vehicles by cizens of Parkville. 41402‐00 46,053 47,409 47,000 49,606 48,000 Motor Vehicle Fees Fees paid for motor vehicles. 41403‐00 24,539 23,749 24,000 24,578 24,000 $2,132,142 $2,183,384 $2,213,500 2,224,389 $2,287,121 Dog Licenses (Tags) License fee charged for each dog owned by a resident. The fee is $10/year for each spayed/neutered dog and $15/year for each non‐spayed/neutered dog. 41101‐00 1,983 2,015 1,950 1,775 1,950 Occupaonal Licenses The license fee charged to maintain, operate, or conduct a business within City limits. 41102‐00 35,833 38,632 37,000 36,188 37,000 Late fees on Occ. Licenses Late fee assessed on occupao nal licenses. Included in Occupaonal Licenses above unl actuals are known. 41102‐02 500 18 50 Peddlers License License fee charged for peddlers and solicitors. 41103‐00 700 1,110 850 2,300 $850 Liquor Licenses The license fee charged to any business that manufactures, brews, sells or distributes alcoholic beverages. 41104‐00 18,878 17,057 18,000 15,566 18,000 Credit Card Processing Fees Surcharge applied to credit/debit card transacons to cover processing costs. No longer used, the city switched to a vendor that covers credit card processing fees for administrave sales. 41111‐00 1,670 1,675 Total Licenses $59,563 $60,506 $57,800 55,879 $57,800 Building Permits Permit fees charged for construcon on any property in the City. 41201‐00 212,814 207,582 182,500 275,870 210,000 Occupancy Permit Fee for occupancy inspecons not otherwise associated with a building permit. 41201‐01 850 550 500 650 500 Sign Permits Permit required for any sign erected in the City. 41202‐00 890 1,830 1,000 1,115 1,000 Electrical Permits Permit required for any electrical work. Included in Building Permits above unl actuals are known. 41203‐00 0 Alarm Permit Permit required for alarm installaon. Included in Building Permits above unl actuals are known. 41203‐01 229 Plumbing Permits Permit required for plumbing work. Included in Building Permits above unl actuals are known. 41204‐00 0 Development Permits Permit fee to develop/redevelop any property. 41205‐00 1,650 1,895 1,670 1,525 1,670 Public Improvement Fees Fee charged on public improvement projects to cover staﬀ me and materials. 41205‐01 33,604 29,239 35,000 23,729 20,000 Rezoning Permits Fee charged for rezoning permits. Included in Building Permits above unl actuals are known. 41206‐00 900 300 954 300 Subdivision Permit Fees Fee charged for subdivision permits. Included in Building Permits above unl actuals are known. 41207‐00 4,468 22,059 3,590 4,000 Board of Zoning Adjustment Applicaon Fees Fee charged for applicaons to the Board of Zoning adjustment for variances, exempons, and appeals. 41208‐00 300 600 300 Condional Use Permits Permits issued subject to certain condions spulated by the Board of Aldermen. Included in Building Permits above unl actuals are known. 41209‐00 600 662 1,309 700 Grading/Public Works Use Permits Permits issued to alter the grade of land or work in the City's right‐of‐way. Included in Building Permits above unl actuals are known. 41210‐00 75 195 1,000 1,000 Plan Reviews Fee for commercial and residenal plan reviews. 41211‐00 Special Event Permit No longer used. Permit required to host an event in the city. Now included in Special Event Reservaons 41209‐01 50 3,420 75 Total Permits $256,201 $267,733 $221,670 309,647 $239,470 Total Taxes Ta x e s Lic e n s e s Pe r m i t s 41 Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Telecom Franchise All telecom companies are charged a franchise fee equal to 5% of gross receipts. 41301‐00 196,969 206,471 205,000 183,990 205,000 Missouri Gas Energy The gas ulity franchise license fee is 5% of gross receipts. 41302‐00 111,092 94,507 120,000 96,212 110,000 Missouri American Water The water ulity franchise license fee is 5% of gross receipts. 41303‐00 119,679 116,360 128,000 93,811 120,000 KC Power & Light The electricity ulity franchise license fee is 5% of gross receipts. 41304‐00 319,967 370,422 340,000 393,544 350,000 Marn Mariea Stone Royales Stone royales are $0.03 per ton of limestone physically removed from the mine. 41305‐00 14,775 16,390 13,000 12,653 13,000 Cable/Video Service Franchise The cable/video service franchise fee is 5% of gross receipts. 41306‐00 65,733 71,282 68,000 75,380 72,000 Total Franchise Fees $828,215 $875,432 $874,000 855,590 $870,000 Farmers Market Fees paid for stall rentals at the farmers market. 41501‐00 1,030 1,061 1,061 1,193 1,125 Park Shelter Reservaons Fees paid to reserve shelters at English Landing Park. 41504‐00 11,535 12,708 12,000 10,385 12,000 Sports Field Reservaons Fees paid to reserve the athlec ﬁelds at English Landing Park. 41504‐01 4,610 14,195 11,000 7,500 11,000 Special Event Reservaons Fees paid to host events in City limits 41504‐02 15,221 11,808 14,000 15,867 14,000 Nature Sanctuary Programs Fees paid for events and programming at Parkville Nature Sanctuary properes. 41505‐01 2,700 2,590 2,700 2,700 2,700 Total Other Revenue $35,096 $42,361 $40,761 37,645 $40,825 Fines Fines collected from City ordinance violaons. 41601‐00 217,455 181,708 220,000 167,781 180,000 CVC Reports Collecon fee for the Crime Vicms Compensaon reports. Included in Fines above unl actuals are known. 41602‐00 526 532 505 Appointed Aorney Reimbursement Money received to reimburse cost of aorney for qualiﬁed defendants. Included in Fines above unl actuals are known. 41602‐01 3,119 3,649 409 Boarding of Prisoners Reimbursement Money received to reimburse expense of boarding prisoners at the County prison. Included in Fines above unl actuals are known. 41602‐02 661 2,766 2,652 Police Reports Fee charged to produce police reports upon request. Included in Fines above unl actuals are known. 41603‐00 3,368 3,071 3,374 Total Court Revenue $225,128 $191,726 $220,000 174,720 $180,000 Interest Income Interest earned from general fund investments. 41701‐00 7,623 8,149 8,000 7,598 8,160 Total Interest Income $7,623 $8,149 $8,000 7,598 $8,160 Miscellaneous Money received from various sources that do not fall into any other category. 41801‐00 14,243 9,493 10,000 54,152 10,000 Rebates Money received from product rebate claims. 41801‐03 461 Leased/Owned Properes Revenue from City‐owned properes with lease arrangements made with outside organizaons, such as the Chamber of Commerce, Parkville EDC, the Graden Road Cell Tower, and the City Farm Ground. 41802‐00 6,315 64,665 5,880 22,435 35,880 FEMA Flood Reparaons Disaster recovery funds received from FEMA. 41803‐99 15,803 19,204 Sale of Vehicles & Equipment Revenue generated from the sale of City‐owned vehicles and equipment. 41805‐00 10,750 10,625 5,000 23,330 5,000 Insurance Claim Reimbursement Reimbursements for insurance claims, workers compensaon, etc. 41807‐01 8,648 5,716 P.O.S.T. Monies Any P.O.S.T. cerﬁed training reimbursement. 41808‐00 1,689 1,200 1,200 Newsleer Adversing No longer used. Money received from adversers for space in the City newsleers. Contracted with the Plae County Cizen for newsleer services in fall 2015. 41801‐05 2,550 Total Miscellaneous $60,460 $109,703 $22,080 99,917 $52,080 General Fund (10) Revenues Fr a n c h i s e F e e s Ot h e r R e v e n u e Co u r t R e v e n u e Int e r e s t Inc o m e M i s c e l l a n e o u s 42 General Fund (10) Revenues Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Grants for English Landing English Landing Grants 955.33 Storm Water Grant Plae County Outreach Grants for storm water projects. 41804‐05 10,000 Bulletproof Vest Grant Grant for bulletproof vests for police department. 41804‐07 345 756 1,500 Other Grants Grant money received from other miscellaneous sources. Funding in 2017 includes ancipated associated with the MDC TRIM Grant ($9,250). 41804‐09 8,482 9,250 10,000 9,250 Total Grant Revenue $ 8,827 $ 11,711 $ 10,750 $ 10,000 $ 9,250 Transfer from Transportaon Fund Fund transfer to reimburse General Fund for transportaon‐related expenses. 41901‐00 245,000 190,000 225,000 225,000 200,000 Sewer Administrave Fee Fee from Sewer Fund for salaries and various administrave funcons relang to the Sewer Fund and operaons, includes sewer billing service. 41903‐00 101,500 103,530 150,000 150,000 190,000 Transfer from Equipment Fund No longer used. Transfer of the remaining balance of the dormant Equipment Fund. 41905‐00 1,751 Total Transfers $ 348,251 $ 293,530 $ 375,000 $ 375,000 $ 390,000 $5,258,002 $5,698,579 $5,718,892 $5,825,717 $5,584,458 Total Sources Total General Fund (10) Revenues $ 3,961,506 $ 4,044,235 $ 4,043,561 $4,150,385 $4,134,706 Gr a n t s Tra n s f e r s 43 The largest General Fund expenditure budget is Administraon. This is due to the transfer into the Emergency Fund, professional fees, and City Hall building maintenance. The second largest expenditure budget is the Police Department. This is our largest department with 18 employees serving the City of Parkville. Department Administraon Police Department Municipal Court Public Works Community Development Streets Division Parks Division Nature Sanctuary Division Public Informaon Informaon Technology CIP Expenses 1,466,356 1,287,555 153,194 241,219 306,861 427,946 377,184 44,138 15,510 49,551 198,326 GENERAL FUND EXPENDITURES 44 ADMINISTRATION The Administraon Department includes the Mayor and Board of Aldermen, City Administrator, City Clerk, Finance and Human Resources, and Legal Services. The Administraon Department manages the City of Parkville’s budget creaon process, accounts payable, ﬁnancial statements, payroll, accounts management, special assessments, business licensees, and other various licensing for the City. PROGRAMS City Management/Administraon The City Administrator is appointed by the Mayor with the consent of the Board of Aldermen. The City Administrator serves at the pleasure of the Board. The City Administrator is responsible for managing the day‐to‐day operaons of the City and is responsible for the enforcement of all policies, laws, and ordinances set by the Board of Aldermen. The City Administrator makes recommendaons to the Mayor and Board of Aldermen as appropriate concerning the operaon, aﬀairs, and future needs of the City; parcipates in Board meengs without the right to vote; and keeps the Board advised on the operaon, ﬁnances, and needs of the City. The Assistant to the City Administrator serves under the City Administrator and provides analycal management assistance by planning, coordinang, and direcng programs, conducng surveys and studies, and special projects as required. City Clerk The City Clerk is the custodian for all oﬃcial records including oﬃcial acons of the Board of Aldermen, administers oaths of oﬃce, processes various licenses, serves as the City's elecon oﬃcial, and maintains records of appointments to City boards and commiees. Finance/Human Resources The Finance/Human Resources Director operates the City’s Finance Department, which includes, but is not limited to accounng, revenue forecasng, budgeng, payroll, debt management, and accounts payable/receivable. The Director also oversees the City’s human resources and employee relaons program. This includes recommendaons to the City Administrator regarding the hiring process, personnel training, and providing recommendaons on city policies and procedures that are necessary to comply with changing labor laws. GOALS 1. Organize the City’s records room and destroy documents that are not required to be kept per the City’s Record Retenon policy. This goal would be measured by the number of boxes that have been reviewed, reorganized, and labeled appropriately. Contributes to Crical Success Factor: Basic Services. 2. Evaluate and update Parkville Municipal Code Chapter 600 Liquor Laws to be consistent with state statutes by July 1st. This goal would be tracked and measured by having the dra completed and reviewed by April 1, 2018, and having the ordinance approved by July 1st. Contributes to Crical Success Factor: Basic Services. 45 ADMINISTRATION Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 1,071,478 1,298,591 1,415,692 1,371,892 1,466,356 Category Personnel Insurance Ulies Maintenance Professional Fees Other Transfers Expenses 535,566 162,200 81,320 52,000 279,070 38,700 317,500 46 General Fund (10) Administraon (501) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries The total salaries for Administraon employees. A poron of staﬀ salaries are covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 297,603 324,345 352,511 356,996 397,528 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 49 363 Mayor and Aldermen Annual salary for Mayor ($14,400/year). Annual salary for Aldermen ($5,400/year per Alderman). 01‐11‐00 57,014 56,098 57,600 57,048 57,600 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 25,561 26,768 30,490 30,040 29,529 Rerement The City's LAGERS contribu on for 2018 is 8.3% of general employee salaries. Includes ICMA‐RC Rerement contribuon per City Administrator contract. 01‐22‐00 22,283 24,228 30,589 20,251 27,809 Board of Aldermen Allowance No longer used. Elected oﬃcials used to receive a monthly allowance of $45. This allowance was eliminated in 2015 to add miscellaneous funding for reimbursements for eligible city related business expenditures. 01‐32‐00 1,170 City Administrator Auto Allowance City Administrator auto allowance ($150/month). 01‐33‐00 1,200 1,000 1,200 1,500 1,800 Membership Fees & Dues ‐ Mayor and Board of Aldermen The fees associated with membership to organizaons for the Mayor and Board. 01‐40‐00 1,090 1,331 1,000 885 1,500 Membership Fees & Dues ‐ Administrave Staﬀ The fees associated with membership to organizaons for Administraon employees. 01‐41‐00 1,582 2,186 2,700 2,828 2,800 Professional Development ‐ Administrave Staﬀ Cost of educaonal seminars and conferences aended by Administrave employees. 01‐41‐02 10,394 9,268 12,370 10,851 13,000 Professional Development ‐ Mayor and Board of Aldermen Cost of educaonal seminars and conferences aended by elected oﬃcials. 01‐41‐03 2,253 1,720 4,000 4,378 4,000 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 480 Total Personnel $ 420,150 $ 446,992 $ 492,461 $ 485,620 $ 535,566 Liability Premium payment for the City's liability insurance. 02‐01‐00 33,498 75,801 77,259 89,675 90,000 Insurance Deducble Any insurance claim has $5,000 or $10,000 deducble. This is a budget placeholder, claims will be recorded to the appropriate department. 02‐01‐01 13,832 20,000 15,297 20,000 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 36,053 38,290 32,830 36,616 33,200 Workers Compensaon The workers compensaon premium that covers all Administraon employees. 02‐03‐00 313 1,077 1,500 406 1,000 Unemployment This covers the cost of any unemployment insurance claims for the Administraon Department. 02‐04‐00 2,000 0 1,000 Property Insurance Premium payment for the City's property insurance. 02‐05‐00 3,111 15,272 17,000 15,389 17,000 Total Insurance $ 72,975 $ 144,272 $ 150,589 $ 157,384 $162,200 Telephone & Voicemail Charges for local and long distance telephone service for City Hall. 03‐01‐00 5,455 6,210 6,000 5,063 4,600 Electricity Electric ulity charges for City Hall. 03‐02‐00 51,759 53,047 59,000 78,752 68,000 Water Water ulity charges for City Hall. 03‐04‐00 4,925 5,771 6,200 5,573 6,200 Mobile Phones Cellular phone spend for the staﬀ person assigned public informaon du es ($10/month). 03‐05‐00 110 130 120 430 120 Train Depot Ulies No longer used. All ulity charges for the Train Depot. The Train Depot is currently under a lease agreement. Ulies are paid by the tenant. 03‐07‐00 105 16 Cable Internet charges for City Hall. 03‐08‐00 2,133 1,922 2,100 2,147 2,100 Trash Hauling/Recycling Trash and recycling pickup fee for City Hall ($300/ year). 03‐09‐00 300 300 300 1,420 300 Total Ulies $ 64,682 $ 67,486 $ 73,720 $ 93,401 $ 81,320 Pe r s o n n e l In s u r a n c e Ul i e s 47 Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Lease Purchase ‐ Oﬃce Equipment Lease of the postage machine. 04‐22‐00 825 837 650 1,305 650 Total Capital Expenses $ 825 $ 837 $ 650 $ 1,305 $ 650 Oﬃce Supplies, Computer Accessories & Consumable Items This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 4,632 5,714 4,500 6,872 6,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 1,544 1,751 1,600 1,807 1,800 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 908 790 700 1,307 800 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance, such as the MARC salary report. 05‐05‐00 395 472 250 450 400 Total Oﬃce Expenses $ 7,479 $ 8,727 $ 7,050 $ 10,435 $ 9,000 Building Maintenance & Repair Maintenance and repair charges for City Hall. 06‐01‐00 18,665 28,466 25,000 24,366 27,000 HVAC Maintenance & Repair Maintenance and repair costs associated with City Hall's HVAC unit. 06‐01‐01 1,769 14,443 3,000 11,484 8,000 Janitorial Services/Supplies Janitorial services contracted for the cleaning of City Hall ($825/month) and the purchase of supplies such as paper towels, toilet paper, etc. 06‐02‐00 10,809 9,830 11,000 11,282 11,000 Train Depot Maintenance Costs associated with the upkeep of the Train Depot and its contents. 06‐11‐00 167 411 2,000 2,038 2,000 Oﬃce Equipment Maintenance Maintenance and prinng costs for the Administraon copier. 06‐34‐00 2,325 4,454 3,500 3,265 4,000 Total Maintenance $ 33,736 $ 57,604 $ 44,500 $ 52,435 $ 52,000 Elecons The City's share of the county's cost to hold elecons. 07‐01‐00 2,055 2,397 3,500 3,093 3,500 Adversing/Public Noce Costs for any adversements placed in local newspapers of and codiﬁcaon of city ordinances. 07‐02‐00 2,146 1,813 6,300 1,160 2,500 Credit Card Processing Fees No longer used. Cost to process credit and debit card transacons. Switched providers in late 2016. Processing fees are no longer charged to administrave sales. 07‐04‐00 1,470 MARC HHW Program No longer used. The cost of parcipang in MARC's Hazardous Household Waste program, which allows residents to safely dispose of such waste at no charge. Moved to Transportaon Fund. 07‐47‐00 5,776 5,776 Friends of Parkville Animal Shelter ‐ Animal Control The City pays the Friends of Parkville Animal Shelter for providing animal control and kenneling services. 07‐99‐00 6,500 5,500 6,000 4,000 6,000 Total City Services $ 16,477 $ 16,956 $ 15,800 $ 8,252 $ 12,000 Aorney/Legal Fees Fees paid for services provided by the City's contracted law ﬁrm, includes monthly contracted amount ($5,400/month), the balance is for special services. 08‐01‐00 101,542 99,888 120,000 94,335 120,000 Ligaon Legal fees arising from ligaon. 08‐01‐01 16,913 27,882 60,000 431 50,000 Auditor Fees Fees paid for services rendered to perform the annual ﬁnancial audit of the City. 08‐02‐00 11,520 18,120 18,570 18,570 19,070 Professional Services Contractual arrangements with outside professionals such as engineers, planning, execuve search, etc. Includes memberships for regional and state organizaons. 08‐02‐02 32,485 59,757 99,652 112,280 90,000 Total Professional Fees $162,459 $ 205,646 $ 298,222 $ 225,616 $ 279,070 General Fund (10) Administraon (501) Oﬃ c e E x p e n s e s M a i n t e n a n c e Ca p i t a l Ex p . Cit y S e r v i c e s Pr o f e s s i o n a l F e e s 48 Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Holiday Decoraons The cost of hanging decoraons on ulity poles around the City during the holidays. 09‐04‐00 1,318 689 900 1,231 750 Cemetery Maintenance Maintenance of the Old Parkville Cemetery. 09‐11‐00 3,369 3,656 4,000 4,078 4,000 Meeng Food For food costs associated with various meengs including work sessions, Finance Commiee, and execuve sessions. 09‐20‐02 1,715 1,969 1,800 2,590 1,800 Meeng Supplies Miscellaneous supplies for meengs. 09‐20‐07 113 458 500 682 500 Miscellaneous Miscellaneous includes uncategorized expenses. Includes funding for elected oﬃcial business meengs, speaker/volunteer 09‐21‐00 4,102 9,869 6,000 9,231 8,000 Conngency 09‐21‐03 22 0 Employee Appreciaon Funding for yearly employee appreciaon events. 09‐21‐03 2,000 2,132 2,000 Total Other Expenses $ 10,618 $ 16,661 $ 15,200 $ 19,944 $ 17,050 Transfer to Emergency Reserve Transfer to Emergency Reserve Fund to cover any emergency expenses. 20‐20‐00 60,000 317,500 317,500 317,500 317,500 Transfer to Debt Service Transfer to Debt Service to cover the City's current, annual debt obligaons. Change in 2016 is a result of the refunding of the 2006 20‐21‐00 217,500 Transfer to Projects Fund Transfer to Projects Fund to cover any Projects Fund related expenses. 20‐21‐00 4,577 15,910 Total Transfers $ 282,077 $ 333,410 $ 317,500 $ 317,500 $ 317,500 Total General Fund (10) Administraon (501) $ 1,071,478 $1,298,591 $1,415,692 $1,371,892 $1,466,356 General Fund (10) Administraon (501) Ot h e r E x p e n s e s Tra n s f e r s 49 POLICE DEPARTMENT Police oﬃcers act as oﬃcial representaves of government and are required and trusted to work within the law. Fundamental dues of police oﬃcers include: serving the community, safeguarding lives and property, protecng the innocent, keeping the peace, ensuring the rights of all, and most importantly being readily available to answer all calls for service. The Police Department is staﬀed 24/7 by 17 sworn and 1 civilian member: Chief of Police, Captain, three Sergeant(s), one Detecve Sergeant, 11 Patrol Oﬃcer(s), and 1 Civilian Administrave Assistant. Within the Police Department, 1 Sergeant and 3 Patrol Oﬃcers are trained and equipped as a bicycle unit. In 2018, the Police Department will connue to monitor crime stascs and address any developing crime trends in a mely fashion. Personnel will connue highly visible patrols and community policing. GOALS 1. Fill all six open Police Oﬃcer posions. To accomplish this goal, there will be increased recruing at the area police academies, adversing on naonal employment websites, and word of mouth. This goal contributes to Crical Success Factor: Basic Services. 2. Connue to exceed State‐mandated training requirements. To accomplish this goal, the Police Department will connue to obtain POST cerﬁcaon for training, seek relevant training from outside agencies, and ulize online trainings. This goal contributes to Crical Success Factor: Basic Services. NOTABLE 2017 PERFORMANCE STATISTICS In 2017, the Police Department responded to 3,506 calls for service (up 11% from 2016) and made 415 arrests (up 15% from 2016). It had 143 Part 1 crimes reported in 2017, (up 13% from 2016). The highest increase in crime was in shopliing (up 46% from 2016). For the second year in a row, the Department cleared 100% of all violent crimes reported (2016 Naonal Average 46%) and cleared 73% of all Part 1 crimes (up 12% from 2016). 50 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 1,036,581 1,072,499 1,224,220 1,130,308 1,287,555 Category Personnel Insurance Oﬃce Expense Maintenance Other Budget Expenses 1,031,487 146,768 30,450 68,300 10,550 POLICE DEPARTMENT 51 General Fund (10) Police (505) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries The total salaries for Police Department employees. 01‐01‐00 715,104 727,917 811,000 760,745 853,230 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 15,103 17,214 18,000 19,472 20,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 53,582 53,947 63,419 57,661 63,552 Rerement The City's LAGERS contribuon for 2018 is 10.3% of police salaries. The contribuon for employees who are not police oﬃcers is 8.3%. 01‐22‐00 41,795 45,017 79,619 74,043 84,755 Membership Fees & Dues The fees associated with membership to organizaons for Police employees. 01‐41‐00 400 425 950 375 950 Professional Development Cost of educaonal seminars and conferences aended by Police employees. 01‐41‐02 653 654 4,500 781 4,500 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 578 2,000 917 4,500 Total Personnel $ 827,215 $ 845,173 $ 979,488 $ 913,994 $ 1,031,487 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 122,532 128,214 100,632 113,105 109,768 Workers Compensaon The workers compensaon premium that covers all Police employees. 02‐03‐00 16,132 29,796 36,000 33,774 35,500 Unemployment This covers the cost of any unemployment insurance claims for the Police Department. 02‐04‐00 2,203 1,500 0 1,500 Total Insurance $140,866 $ 158,010 $ 138,132 $ 146,879 $ 146,768 Telephone & Voicemail Private line to assist with invesgaons or other conﬁdenal maers in the Department. 03‐01‐00 1,149 624 900 661 900 Mobile Phones The cost of cellular phones and coverage for Police personnel. 03‐05‐00 3,675 3,782 4,500 3,236 4,500 Total Ulies $ 4,824 $ 4,405 $ 5,400 $ 3,898 $ 5,400 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, ink/toner, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 1,708 2,010 2,800 2,383 2,800 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 189 129 250 127 250 Prinng Expenses for prinng work not performed by City personnel. Includes items such as business cards, forms, noces, leerhead, signage and books. 05‐04‐00 157 402 500 110 500 Small Oﬃce Equipment Items such as printers, calculators, etc. 05‐20‐00 395 500 1,000 830 1,000 Equipment and Hand Tools Any equipment or hand tools needed to carry out the work of the Police Department. Includes radars, in‐car video, Kevlar vests, evidence and ﬁngerprinng supplies, duty ammunion, Taser cartridges, radios, safety vests, baeries, keys, tools, etc. 05‐21‐00 7,694 9,545 9,000 7,775 9,000 Terminal ‐ Rejis Service charges to access the REJIS database. Recurring monthly fee of $2.25 per user. 05‐22‐01 1,356 1,335 1,500 1,411 1,700 Terminal ‐ Plae County Service charges to access the Plae County Sheriﬀ's database. 05‐22‐02 2,014 2,014 2,300 2,095 2,300 Uniforms Purchase of uniforms and uniform equipment for each oﬃcer. 05‐31‐00 5,493 5,941 7,000 2,784 7,000 Other Purchases Training and use of AED devices within the Department. 05‐99‐00 12 364 500 13 500 Total Oﬃce Expenses $ 19,019 $ 22,241 $ 24,850 $ 17,528 $ 25,050 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s 52 Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Projected 2018 Budget Vehicle Repair & Maintenance Maintenance and repair of police vehicles. 06‐21‐00 11,157 10,642 15,000 14,640 17,000 Equipment Repair & Maintenance Maintenance and repair of police equipment/ Radio Contract 06‐21‐01 1,096 791 2,300 2,064 2,300 Vehicle Gas & Oil Fuel for Police Department vehicles. 06‐22‐00 25,160 21,938 45,000 26,172 45,000 Crimestar Maintenance Maintenance on the City's Crimestar service and TIPS Hotline Fee. 06‐32‐02 1,500 1,500 1,500 1,500 1,500 Oﬃce Equipment Maintenance Service contract/maintenance for Police Department copier. 06‐34‐00 1,248 1,529 2,000 1,779 2,500 Total Maintenance $ 40,161 $ 36,401 $ 65,800 $ 46,154 $ 68,300 Hiring Expenses Screening tests completed before hiring new police oﬃcers as well as adversing costs to recruit new police oﬃcers for vacant posions. 07‐56‐00 3,455 5,104 3,500 130 3,500 Crime Commission The City's annual contribuon to the Crime Commission. 07‐57‐00 500 500 500 500 500 Lab Work The cost of sending evidence out for laboratory analysis and crime scene processing. 07‐81‐00 2,000 0 2,000 Contractual Service Agreement Payments for invesgave informaon services rendered, Leads on Line, Medical Advisor/AED, and Accurint Informaon Services. 07‐90‐00 360 360 2,000 460 2,000 Other City Services Any other services performed by the Police Department not already covered. This includes the boarding of animals not covered by FOPAS agreement, including euthanasia. 07‐99‐00 144 700 700 Total City Services $ 4,315 $ 6,108 $ 8,700 $ 1,090 $ 8,700 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 180 111 350 210 350 Harvesters‐Deer Donaon This line item is used for Harvester donaons for deer management. 09‐21‐04 50 1,500 555 1,500 Total Other Expenses $ 180 $ 161 $ 1,850 $ 765 $ 1,850 Total General Fund (10) Police Expenses $1,036,581 $1,072,499 $1,224,220 $1,130,308 $1,287,555 General Fund (10) Police (505) M a i n t e n a n c e Ci t y S e r v i c e s Ot h e r E x p . 53 MUNICPAL COURT The Municipal Court is a division of the 6th Judicial Circuit of the State of Missouri. The court employs an elected part‐me Judge, an Administrave Court Clerk, and a Part‐Time Administrave Court Clerk. The Municipal Court’s primary dues include the hearing of ordinance violaon cases, the supervision of fee collecon, and the handling of warrants. The cases heard in Municipal Court are those as set forth in the Revised Statutes of Missouri. As a division of the court system, the rules the court follows are those set forth by the Supreme Court of Missouri and by statute and ordinance. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 132,141 140,472 155,900 139,012 153,194 Category Personnel Insurance Oﬃce Expenses Maintenance City Services Budget Expenses 115,514 11,010 5,770 3,900 17,000 54 General Fund (10) Court (510) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries Salaries of the Court Clerk and Part‐Time Court Clerk. 01‐01‐00 51,173 52,908 55,076 54,330 60,537 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 33 250 0 250 Judge Judge's annual salary. 01‐11‐00 18,221 18,053 18,000 18,000 18,000 FICA & Medicare The City's share of FICA & Medicare cost for its employees. 01‐21‐00 5,285 5,309 5,609 5,512 5,700 Rerement The City's LAGERS contribuon for 2018 is 8.2% of general employee salaries. 01‐22‐00 2,214 2,141 2,929 3,074 2,987 Judge Allowance Judge's allowance ($45/month). 01‐32‐00 495 540 540 540 540 Membership Fees & Dues The fees associated with membership to organizaons for the Judge, aorneys, and Court employees. 01‐41‐00 500 270 500 270 300 Professional Development Cost of educaonal seminars and conferences aended by Court employees. 01‐41‐02 3,523 3,942 5,500 3,957 5,000 Prosecutor Prosecutor's annual salary. 01‐51‐00 17,150 16,250 15,000 13,750 15,000 Public Defender Public Defender's annual salary. 01‐51‐02 7,200 7,800 7,200 6,600 7,200 Total Personnel $ 105,793 $107,213 $110,605 $106,034 $115,514 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 9,454 8,689 8,025 7,712 7,610 Workers Compensaon The workers compensaon premium that covers all Municipal Court employees. 02‐03‐00 1,888 3,761 4,400 3,240 3,400 Total Insurance $ 11,341 $ 12,451 $ 12,425 $ 10,951 $ 11,010 Mobile Phones Cellular phone spend for Court Clerk ($10/month). 03‐05‐00 120 130 120 110 120 Total Ulies $ 120 $ 130 $ 120 $ 110 $ 120 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 376 494 1,500 324 1,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 312 256 400 281 400 Prinng Expenses for prinng work not performed by City personnel. Includes business cards, forms, noces, leerhead, and books. 05‐04‐00 1,907 2,738 4,500 3,356 2,000 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance. 05‐05‐00 250 318 350 322 350 Processing Fees Fees associated with processing credit cards. 05‐06‐00 1,169 1,987 2,500 1,650 Total Oﬃce Expenses $ 4,014 $ 5,792 $ 9,250 $ 4,284 $ 5,400 REJIS System The fees incurred to check for warrants on defendants. 06‐32‐00 247 247 700 257 1,000 Soware Support Agreement Maintenance agreement with Tyler Technologies for the Incode court module. 06‐33‐00 2,278 2,392 2,800 2,511 2,650 Oﬃce Equipment Maintenance Maintenance costs for Municipal Court copier. 06‐34‐00 127 204 800 198 250 Total Maintenance $ 2,652 $ 2,842 $ 4,300 $ 2,966 $ 3,900 Boarding of Prisoners The cost to board prisoners at the Plae County prison facilies. 07‐80‐00 2,286 8,372 12,000 5,742 9,000 Bailiﬀ The cost to have a police oﬃcer stand as bailiﬀ for court. 07‐82‐00 4,939 2,995 6,000 8,622 7,500 Translator Translaon services for non‐English speaking defendants. 07‐82‐01 627 361 800 500 Total City Services $ 7,852 $ 11,729 $ 18,800 $14,364 $ 17,000 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 369 315 400 302 250 Total Other Expenses $ 369 $315 $ 400 $ 302 $ 250 Total General Fund (10) Court Expenses $ 132,141 $ 140,472 $ 155,900 $ 139,012 $ 153,194 Pe r s o n n e l Ins u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e Cit y Se r v i c e s Ot h e r Ex p . 55 PUBLIC WORKS The Public Works Department includes two divisions: Operaons (Parks and Streets) and Sewer. The administraon side of the Public Works department consists of one director, one part‐me construcon inspector, one part‐me department assistant, and one seasonal engineering intern. Public Works, with support from a contract city engineer and contracted engineering ﬁrms, manages the City's major project design and implementaon needs. The scope of work includes development plan review, capital project planning, project design, and construcon administraon. The Public Works department supervises various sewer plant improvements, street improvements, and park improvements. The budget increase in 2018 is primarily the result of approved beneﬁt adjustments for staﬀ. GOALS 1. Support the administraon funcons of the streets, parks, and sewer division operaons staﬀ. This will be done through the measurement of issuing contracts and invoice payments in a mely manner. This goal contributes to the Crical success Factors: Basic Services and Finances. 2. Manage the division budgets and project expectaons for all public works projects. This will be measured by compleng the annual CIP at or below the budgeted costs. This goal contributes to the Crical Success Factors: Infrastructure and Finance. NOTABLE 2017 PERFORMANCE STATISTICS In 2017, there was a 13% increase in aendance to the City’s community clean‐up days. These days include paper shredding ,as well as electronic recycling ,that are provided to the community for free. 56 PUBLIC WORKS Category Personnel Insurance Maintenance Professional Fees Other Budget Expenses 181,743 23,526 3,500 30,000 2,450 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 172,372 181,721 226,756 234,403 241,219 57 General Fund (10) Public Works (515) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries Includes salaries for Public Works employees. A poron is covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 113,140 131,184 145,463 149,444 152,681 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 8,594 9,801 11,128 10,840 11,597 Rerement The City's LAGERS contribuon for 2018 is 8.2% of general employee salaries. 01‐22‐00 2,087 4,430 7,825 7,217 9,015 Public Works Director Auto Allowance Public Works Director auto allowance ($250/month). 01‐33‐00 3,000 3,000 3,000 3,000 3,000 Membership Fees & Dues The fees associated with membership to organizaons for the Public Works Director. 01‐41‐00 305 549 650 465 650 Professional Development Cost of educaonal seminars and conferences aended by Public Works employees. 01‐41‐02 3,164 2,905 3,800 4,323 3,800 Tuion Reimbursement Reimbursement of educaonal advancement of employees. 01‐43‐00 1,000 1,000 1,000 1,000 1,000 Total Personnel $ 131,291 $ 152,869 $172,866 $ 176,289 $ 181,743 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 12,426 12,960 16,360 23,855 22,026 Workers Compensaon The workers compensaon premium that covers Public Works employees. 02‐03‐00 129 448 500 227 500 Unemployment This covers the cost of any unemployment insurance claims for the Public Works Department. 02‐04‐00 491 1,000 0 1,000 Total Insurance $ 13,046 $ 13,408 $ 17,860 $ 24,082 $ 23,526 Mobile Phones Cellular spend for the Public Works Director ($40/month) and cell phone expense for inspector. 03‐05‐00 687 727 730 506 650 Total Ulies $ 687 $ 727 $ 730 $ 506 $ 650 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 799 775 750 412 750 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 98 126 150 88 150 Computer Equip/Access/ Programs No longer used. Miscode of engineering services in 2014. Moved to Informaon Technology 05‐03‐00 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 564 37 150 49 150 Small Oﬃce Equipment No longer used. Items such as printers, etc. 05‐20‐00 Uniforms Uniform allowance is provided for required apparel for the Public Works inspector. 05‐31‐00 196 174 250 269 250 Other Purchases No longer used. Miscellaneous purchases necessary to perform jobs. Now included with Miscellaneous. 05‐32‐00 Total Oﬃce Expenses $ 1,656 $ 1,111 $ 1,300 $ 818 $ 1,300 Tornado Siren Contracted monthly maintenance on the City's tornado/public safety siren. Includes funding for the City's parcipaon in the Missouri River ﬂood gauge partnership. 06‐36‐00 3,084 2,808 3,500 2,808 3,500 Total Maintenance $ 3,084 $ 2,808 $ 3,500 $ 2,808 $ 3,500 Engineer & Planning Fees For on‐call assistance to supplement staﬀ for special projects and periods of high volume for plan reviews, materials tesng, and inspecons. Oﬀset in part by development fees for public improvements. 08‐03‐00 21,729 10,527 30,000 29,156 30,000 Total Professional Fees $ 21,729 $ 10,527 $ 30,000 $ 29,156 $ 30,000 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 880 270 500 745 500 Total Other Expenses $ 880 $ 270 $ 500 $ 745 $ 500 Total General Fund (10) Public Works Expenses $172,372 $181,721 $226,756 $234,403 $241,219 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t . Pr o f e s s i o n a l Fe e s Ot h e r Ex p . 58 COMMUNITY DEVELOPMENT The Community Development Department provides current and long‐range planning, zoning, building safety and inspecon, code enforcement, 911 addressing, mapping. and similar development services. Community Development also provides ulity locang services, ﬂoodplain administraon, supports the City’s Planning and Zoning Commission, supports the Board of Zoning Adjustment, and supports the Board of Housing Appeals. The department includes three full‐me staﬀ which includes the department director, building oﬃcial, building inspector and two part‐me staﬀ, including the code enforcement oﬃcer and the administrave assistant. The budget decrease from 2016 to 2017 is primarily the result of cost savings associated with making the code enforcement oﬃcer/administrave assistant two part‐me posions. GOALS 1. Collect $300,000 in permit fee revenues. Construcon for new single‐family homes, townhomes, commercial buildings and other projects has steadily increased over the past six years and current trends indicate this paern should connue throughout 2018. 192 new single‐family residenal lots will become available for construcon in 2018, with the potenal of an addional 56 being approved, as well as 48 apartment units as part of Lake Pointe Lodge. This supply, along with potenal commercial construcon for Project Nitro and Project Keystone could result in a signiﬁcant amount of revenue collected. This goal would contribute to Crical Success Factor: Economic Development. 2. Complete the “Building Permit Database Enhancements” CIP Project. The computer applicaons that staﬀ currently ulize have limited funconality and need to be modernized. Staﬀ plans to upgrade to a business version of Dropbox soware, have IT staﬀ sync it to exisng ﬁles/records, have staﬀ aend Government Training Instute computer skills training for Microso Access, and begin using the new building permit database to maximize eﬃciency. This goal would contribute to Crical Success Factor: Basic Services. NOTABLE 2017 PERFORMANCE STATISTICS In 2017, Missouri One Call Ulity locates increased from 1,330 in 2016 to 1,850 (39% increase). The removal of illegal signs has increased for 180 to 240 (33% increase). Total inspecons has increased from 1,716 to 2,048 (19% increase). 59 COMMUNITY DEVELOPMENT Category Personnel Insurance Oﬃce Expenses City Services Professional Fees Other Budget Expenses 266182 22579 4200 4500 5700 3700 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 267,231 260,369 293,038 279,373 306,861 60 General Fund (10) Community Development (518) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries The total salaries for Community Development employees. 01‐01‐00 195,335 200,283 214,483 206,369 222,234 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 14,752 14,944 16,408 15,597 16,736 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 10,673 7,161 12,746 13,533 13,162 Community Development Director Auto Allowance Community Development Director auto allowance ($200/month). 01‐31‐00 2,300 2,200 2,400 2,400 2,400 Membership Fees and Dues The fees associated with membership to organizaons for Community Development employees. 01‐41‐00 1,373 1,355 850 550 850 Professional Development This includes the costs for educaonal seminars and conferences aended by employees, such as registraon, travel, lodging, and per diem. 01‐41‐02 3,440 1,553 4,200 11,791 10,800 Total Personnel $ 227,872 $227,496 $251,087 $250,240 $266,182 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 24,180 22,286 20,551 13,680 21,579 Workers Compensaon The workers compensaon premium that covers all Community Development employees. 02‐03‐00 184 520 1,000 378 500 Unemployment This covers the cost of any unemployment insurance claims for the Community Development Department. 02‐04‐00 1,000 0 500 Total Insurance $ 24,365 $ 22,805 $ 22,551 $ 14,058 $ 22,579 Mobile Phones & Pagers The cost of cellular phones and coverage for Community Development employees. 03‐05‐00 1,623 1,630 1,600 1,452 1,650 Total Ulies $ 1,623 $ 1,630 $ 1,600 $ 1,452 $ 1,650 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils & folders, meeng supplies, computer accessories, ploer ink and, general consumables. 05‐01‐00 1,090 1,008 1,000 899 1,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 1,718 1,316 2,000 1,187 2,000 Prinng Expenses for prinng work not performed on City equipment. Examples include items such as business cards, inspecon forms, violaon noce cards, etc. 05‐04‐00 260 346 500 126 300 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance, such as code books and other printed manuals. 05‐05‐00 869 Small Oﬃce Equipment Small equipment such as desktop printers, hole punches, calculators, etc. 05‐20‐00 9 Equipment and Hand Tools Equipment necessary to carry out department dues including, electrical testers, ﬂash lights, canned smoke, and other necessary tools. 05‐21‐00 154 155 250 278 250 Uniforms An allowance is provided for required apparel including uniforms, boots, gloves, etc. on an "as needed" basis. 05‐31‐00 504 200 0 650 Total Oﬃce Expenses $ 3,459 $ 3,339 $ 3,950 $ 3,360 $ 4,200 Vehicle Repair & Maintenance All maintenance and repair work for Community Development Department vehicles. 06‐21‐00 1,261 74 500 94 500 Vehicle Gas & Oil Fuel for Community Development Department vehicles. 06‐22‐00 1,313 1,016 1,200 1,113 1,200 Total Maintenance $ 2,575 $ 1,090 $ 1,700 $ 1,207 $ 1,700 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t . 61 Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Public Noces The cost to adverse and post public noces, including newspaper publicaons, signage, etc. and for recording. Cerﬁed mail included in Postage above. 07‐02‐01 2,350 1,021 1,500 2,233 1,500 Code Enforcement Costs associated with code enforcement services, including condemnaon, demolion, mowing, trash removal, liens and other enforcement expenses. 07‐04‐00 2,251 1,153 4,000 0 3,000 Total City Services $ 4,602 $ 2,175 $ 5,500 $ 2,233 $ 4,500 Engineer & Planning Fees The fees for consultant engineering, planning, surveying, interns or similar specialty work or reviews performed for the Community Development 08‐03‐00 1,992 25 3,000 6,383 3,000 NPDES II/Arcview The cost to purchase data, aerials, and maintain the City's GIS mapping system. 08‐03‐02 250 1,245 3,300 250 2,700 Total Professional Fees $ 2,242 $ 1,270 $ 6,300 $6,633 $ 5,700 Planning Commission meeng food/supplies Food and miscellaneous supplies associated with Planning Commission meengs. 09‐20‐00 8 122 150 149 150 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 485 443 200 42 200 Total Other Expenses $ 493 $ 565 $ 350 $ 191 $ 350 Total General Fund (10) Community Development Expenses $ 267,231 $ 260,369 $ 293,038 $ 279,373 $ 306,861 General Fund (10) Community Development (518) Cit y S e r v i c e s Pr o f . F e e s Ot h e r E x p . 62 OPERATIONS DIVISION: STREETS The Streets Operaon Division of the Public Works Department consists of one operaons director, three skilled laborers, and two laborers. The Division is responsible for maintaining approximately 100 lane miles of pavement, rights‐of‐way, sidewalks, and storm drains. During the summer months, staﬀ patch potholes, seal pavement cracks, repair storm sewers, mow 18 miles of right‐of‐way/highway medians, and assist with the annual street maintenance program. During the winter months, a total of ten Public Works employees work together to plow snow and treat the roadways with salt and sand to provide clear and safe travel routes on the City's street network. Projects completed in 2017 include: updates to the street rangs on all City streets; repair of storm sewer pipes on 59th Terrace and Sleepy Hollow; applicaon of 16,000 pounds of crack sealing material; replacement of over 9,500 feet of concrete curb and guer; repair of 45 square yards of concrete sidewalk; and installaon of stop bars, crosswalks and parking stalls. The budget increase from 2017 to 2018 is primarily the result of approved beneﬁt adjustments for staﬀ. GOALS 1. Maintain the integrity of the City’s streets, sidewalks, and rights‐of‐way. This will be measured by the increase of the average annual street rang. This would contribute to the Crical Success Factor: Infrastructure. 2. Provide exceponal customer service related to street and snow operaons. This will be measured by the reducon of customer complaints received. This goal would contribute to the Crical Success Factor: Basic Services. NOTABLE 2017 PERFORMANCE STATISTICS The total lineal feet of roadway increased from 210,850 to 215,026 (2% increase). The percent of street rangs below the sasfactory level decreased from 51% of streets to 20% of streets (60% decrease). This ulmately increases the average rang of our streets. 63 OPERATIONS DIVISION: STREETS Category Personnel Insurance Ulies City Services Other Budget Expenses 310,624 66,632 16,200 23,940 10,550 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 356,757 385,138 422,576 395,488 427,946 64 General Fund (10) Streets (520) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries The total salaries for Streets Division employees. 01‐01‐00 227,256 238,760 248,081 246,812 257,838 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 8,266 6,205 15,000 6,318 15,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 16,983 17,418 20,126 18,198 18,727 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 12,423 13,161 21,573 18,486 18,559 Professional Development Cost for educaonal seminars and conferences aended by Streets employees. 01‐41‐02 104 160 500 500 Total Personnel $ 265,033 $275,705 $305,280 $289,815 $310,624 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 48,703 47,919 42,098 41,268 44,203 Workers Compensaon The workers compensaon premium that covers all Streets Divisions employees. 02‐03‐00 10,148 20,333 25,000 19,932 20,929 Unemployment This covers the cost of any unemployment insurance claims for the Streets Division. 02‐04‐00 138 1,500 1,500 Total Insurance $ 58,989 $ 68,252 $ 68,598 $ 61,200 $ 66,632 Telephone & Voicemail The charges for local and long distance telephone service and internet for the Street Barn. 03‐01‐00 1,387 1,531 1,400 1,348 1,500 Electricity Electric ulity charges for the Street Barn. 03‐02‐00 2,916 2,847 3,800 3,303 4,000 Gas Gas ulity charges for the Street Barn. 03‐02‐01 1,426 1,156 2,200 1,152 2,200 Water Water loads and drinking water for the Street Barn. 03‐04‐00 3,863 3,861 4,200 4,657 4,500 Mobile Phones The cost of cellular phones and coverage for street division employees. 03‐05‐00 2,405 2,316 2,800 2,084 2,800 Trash Hauling The hauling charges for the trash at the Street Barn and trash cans on Main Street ($660/year for Streets dumpster, free for Downtown trash). 03‐09‐00 330 1,085 1,000 335 1,200 Total Ulies $ 12,327 $ 12,797 $ 15,400 $ 12,879 $ 16,200 Oﬃce Supplies, Computer Accessories & Consumable Items This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 623 626 800 742 1,000 Small Oﬃce Equipment Items such as printers, telephones, etc. 05‐20‐00 327 77 500 45 500 Shop Supplies & Materials Miscellaneous small equipment purchases such as hedge trimmers, saws, brooms, etc. 05‐21‐00 5,225 5,259 6,000 6,494 6,000 Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 2,822 2,935 2,600 2,401 2,800 Total Oﬃce Expenses $ 8,998 $ 8,896 $ 9,900 $ 9,681 $ 10,300 Street Repair Materials No longer used. For asphalt necessary to complete pothole repairs on City streets. This does not include asphalt overlay projects, crack seal material, dirt, and paint. Moved to Transportaon Fund. 07‐33‐00 1,222 Clean up and Recycling Expenses All expenses pertaining to the semiannual cleanup events held during the spring and fall for residents, including the spring recycling extravaganza. 07‐43‐00 6,732 11,120 14,500 13,312 15,000 Recycling Extravaganza No longer used. All expenses pertaining to the annual Northland Recycling Extravaganza event held during the spring for residents. Was combined with Clean up and Recycling Expenses in 2016. 07‐43‐01 1,916 Household Hazardous Waste All expenses pertaining to the MARC Household Hazardous Waste Collecon Program and local event. The MARC HHW program allows residents to safely dispose of such waste at no charge. Previously in Administraon Division. 07‐43‐02 7,106 6,548 6,840 6,840 Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes around the City. 07‐51‐00 1,181 1,189 2,000 1,433 2,000 Animal Control Supplies for animal control. 07‐55‐00 100 100 Total City Services $ 11,051 $ 19,414 $ 23,148 $ 21,584 $ 23,940 Building Maintenance & Repair Maintenance and repair charges for the Streets Building 06‐01‐00 ‐ ‐ ‐ 159 ‐ Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 361 74 250 159 250 Total Other Expenses $ 361 $ 74 $ 250 $ 328 $ 250 Total General Fund (10) Streets Expenses $356,757 $385,138 $422,576 $395,488 $427,946 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s Cit y S e r v i c e s Ot h e r Ex p . 65 OPERATIONS DIVISION: PARKS The Parks Operaon Division of the Public Works Department consists of one superintendent, two full‐me laborers, and four seasonal laborers. The Division is responsible for park and trail maintenance. This includes trimming trees, collecng trash, mowing, weed eang, and cleaning restrooms. During the summer months, staﬀ work together to maintain over 200 acres of City parks. Projects completed in 2017 include: purchase of a commercial drill seeder; purchase of a zero turn mower; replacement of the Spirit Fountain lighng; repair to the storm drain pipe on the riverfront trail; and repair of the low water crossing at the entrance to English Landing Park. The budget increase from 2017 to 2018 is primarily the result of approved beneﬁt adjustments for staﬀ. GOALS 1. Maintain the quality and beauty of the City’s park and trail system. This will be measured by the amount of money put into tree planngs and removals, trail maintenance, as well as acreage mowed. This goal contributes to the Crical Success Factors: Parks and Basic Services. 2. Provide quality recreaonal and event space for special events within the City’s parks. This will be measured by the increase of number of events held in the park, as well as connued use of shelters and ball ﬁelds. This goal would contribute to the Crical Success Factor: Parks. NOTABLE 2017 PERFORMACE STATISTICS The amount of trees planted in 2017 increased from 29 planted in 2016 to 40 (38% increase). The number of 5/10Ks on our cerﬁed course increased from 19 in 2016 to 23 in 2017 (21% increase). 66 OPERATIONS DIVISION: PARKS Category Personnel Insurance Ulies Oﬃce Expense Maintenance City Services Other Budget Expenses 196,209 24,600 31,200 28,925 48,250 47,000 1,000 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 319,765 324,262 373,479 335,453 377,184 67 General Fund (10) Parks (525) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Salaries The total salaries for Parks employees. 01‐01‐00 119,545 103,828 108,046 107,721 114,209 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 3,704 3,488 4,000 4,150 4,000 Seasonal Landscape Maintenance Workers Four part‐me seasonal employees are hired to maintain parks during the summer. Increased from 3 to 4 in 2016. 01‐05‐00 27,603 36,777 54,080 44,239 55,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 10,754 10,644 12,709 11,562 13,000 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 5,759 4,921 9,188 8,388 9,400 Membership Fees and Dues The fees associated with membership to organizaons for Parks employees. 01‐41‐00 100 0 100 Professional Development This includes the costs for educaonal seminars and conferences aended by Parks employees. 01‐41‐02 26 100 500 500 Total Personnel $ 167,390 $159,758 $188,623 $176,060 $196,209 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 22,621 20,344 18,931 16,773 16,100 Workers Compensaon The workers compensaon premium that covers all Parks employees. 02‐03‐00 2,702 6,694 7,000 7,186 7,500 Unemployment This covers the cost of any unemployment insurance claims for the Parks Division. 02‐04‐00 2,986 1,000 330 1,000 Total Insurance $ 25,322 $ 30,024 $ 26,931 $ 24,289 $ 24,600 Telephone & Voicemail The charges for local and long distance telephone service for the Parks oﬃce. 03‐01‐00 1,980 1,566 1,900 1,615 1,800 Electricity Electric ulity charges for the Parks oﬃce. 03‐02‐00 16,391 17,515 18,000 20,912 19,000 Gas Gas ulity charges for the Parks oﬃce. 03‐03‐00 953 859 1 ,500 622 1,000 Water Water ulity charges and drinking water for the Parks oﬃce. 03‐04‐00 6,207 6,670 9,000 5,336 7,500 Mobile Phones The cost of cellular phones and coverage for Parks employees. 03‐05‐00 990 987 1,300 682 800 Trash Hauling Trash hauling for the City parks. 03‐09‐00 670 1,065 1,500 165 1,100 Total Ulies $ 27,190 $ 28,662 $ 33,200 $ 29,332 $ 31,200 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 567 136 500 71 500 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 3 75 2 75 Prinng Expenses for prinng work not performed by City personnel. It would include items such as business cards, forms, noces, leerhead, and books. 05‐04‐00 437 91 400 336 400 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance. 05‐05‐00 100 0 50 Small Oﬃce Equipment Items such as printers, fax machines, etc. Funding in 2017 includes the purchase of a new printer for the Parks oﬃce. 05‐20‐00 400 400 Equipment & Hand Tools Any equipment or hand tools needed to carry out the work of the Parks Division. 05‐21‐00 5,917 6,520 6,500 5,718 6,500 Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 1,859 1,883 2,000 1,719 2,000 Restroom Supplies Toiletries for the public restrooms in English Landing Park and Plae Landing Park. Funding in 2017 includes purchase of restroom supplies to operate the new ELP restroom year round following compleon of Restroom Improvements Phase II. 05‐41‐01 2,429 2,669 3,000 2,100 3,000 Trash Bags Trash and dog waste bags for the receptacles in City parks. 05‐41‐02 4,707 4,468 4,700 4,951 4,700 Park Enhancements Amenity improvements for City parks. 05‐41‐03 6,743 5,065 7,000 20,237 7,000 Grass Seed & Ferlizer Grass seed and ferlizer for the City parks. 05‐42‐00 2,249 2,465 3,800 2,894 3,800 Other Purchases Unbudgeted purchase of supplies. 05‐99‐00 377 204 500 257 500 Total Oﬃce Expenses $ 25,286 $ 23,504 $ 28,975 $ 38,284 $ 28,925 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s 68 Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Building Maintenance & Repair Maintenance and repair of Parks oﬃce building and other park structures. 06‐01‐00 9,503 6,425 6,000 8,619 6,000 Restrooms Maintenance of the permanent public restrooms in English Landing Park and Plae Landing Park 06‐03‐00 1,587 1,604 3,000 805 3,000 Stage Maintenance Maintenance for the Maxine McKeon Stage in English Landing Park. 06‐05‐01 97 150 14 150 Ball Field Maintenance Includes maintenance ball ﬁelds, volleyball courts, and related amenies. 06‐05‐02 5,868 3,186 4,000 2,403 4,000 Trail Maintenance Maintenance of park trails. Includes crack‐seal and seal coat of trail along 45 Hwy from 9 Hwy to Klamm Road ($2,500) 06‐05‐03 1,153 456 3,600 2,442 3,600 Playground Equipment & Repair Maintenance for the playground at English Landing Park. 06‐12‐00 433 2,275 5,000 2,737 5,000 Spirit Fountain Maintenance for the Gresham Spirit fountain by the Train Depot. Includes preventave maintenance for fountain pump. 06‐13‐00 4,124 3,508 2,500 1,750 2,500 Vehicle Repair & Maintenance Maintenance for the Parks Division vehicles. 06‐21‐00 5,148 4,247 6,000 2,941 6,000 Equipment Repair & Maintenance Repair and maintenance of Parks Division equipment. This does not include lawn mowers. 06‐21‐01 4,592 4,480 3,500 3,103 3,500 Tractor Mowing Equipment Maintenance and repair of Parks Division lawn mowers and tractors. 06‐21‐02 6,242 4,641 6,000 4,250 6,000 Vehicle Gas & Oil Fuel for Parks Division vehicles. 06‐22‐00 4,162 2,644 5,000 3,697 5,000 Equipment Gas & Oil Fuel and oil for park mowing equipment. 06‐22‐01 4,942 2,803 3,500 3,204 3,500 Total Maintenance $ 47,755 $ 36,366 $ 48,250 $ 35,966 $ 48,250 Rental of Portable Toilets Rental of portable toilets in convenient locaons throughout English Landing Park. Funding in 2016 includes the rental of portable restrooms during the construcon 07‐20‐00 2,195 5,225 5,500 6,516 6,000 Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes in City parks. Funding in 2017 includes the maintenance of the PLP wetland and nave vegetaon area. 07‐51‐00 6,132 7,539 12,000 7,566 12,000 Landscaping To purchase mulch, perennials, top soil, etc. for all Parks. 07‐51‐01 1,093 2,639 5,000 732 5,000 Tree Trimming & Removal The trimming and removal of any unsafe and/or unhealthy trees in City parks. Helps to maintain Tree City USA status. Funding includes the local match associated with the MDC 07‐52‐00 9,908 23,526 18,000 8,600 18,000 Tree Planng The cost of planng new trees in City parks. Funding includes the local match associated with the MDC TRIM grant. 07‐53‐00 5,870 4,949 5,000 6,967 5,000 Rental Equipment Rental costs for equipment needed but not owned by the City, such as a li to accommodate in‐house tree pruning. 07‐60‐00 866 1,299 1,000 576 1,000 Total City Services $26,065 $45,176 $46,500 $30,957 $47,000 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 757 772 1,000 565 1,000 Total Other Expenses $ 757 $ 772 $ 1,000 $565 $ 1,000 Total General Fund (10) Parks Expenses $319,765 $324,262 $373,479 $335,453 $377,184 General Fund (10) Parks (525) M a i n t e n a n c e Cit y S e r v i c e s Ot h e r Ex p . 69 NATURE SANCTUARY The Parkville Nature Sanctuary is comprised of 115 acres of natural forest land. This includes 46 acres of City‐owned land and 69 acres of land leased from the Missouri Department of Conservaon. The Parkville Nature Sanctuary is primarily three conguous tracts of land adjacent to Riss Lake, Park University, and Highway 9. In addion, the City maintains the smaller Sullivan Nature Sanctuary, which is north of Plae Landing Park on the west side of Main Street. The Parkville Nature Sanctuary consists of one part‐me director and one part‐me assistant director. Their dues include maintaining and developing the lands, trails and other facilies for use by the public, organizing special events, and coordinang fundraising acvies. Program expenses are parally oﬀset by nature sanctuary donaons and program fees. GOALS 1. Host a new event that showcases a diﬀerent aspect of the Nature Sanctuary other than the hiking trails. This would contribute to Crical Success Factors: Parks. 2. Partner with a new local group to assist with the promoon and producon of the new event. This goal would contribute to the Crical Success Factor: Parks. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 29,834 33,545 40,201 39,936 44,138 Category Personnel Oﬃce Expenses Maintenance Other Expenses Budget Expenses 28,468 6,370 8,000 1,300 70 General Fund (10) Nature Sanctuary (535) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Projected 2018 Budget Salaries Includes salaries for Nature Sanctuary employees. 01‐01‐00 18,967 19,624 25,064 27,464 26,008 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 248 231 250 938 500 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 1,493 1,496 1,917 2,173 1,960 Expense Allowance ‐ Other Reimbursement of incidental expenses. 01‐31‐00 200 0 Total Personnel $20,708 $21,350 $27,431 $30,574 $28,468 Electricity Electric ulity charges for the Nature Sanctuary. 03‐02‐00 58 218 600 224 500 Total Ulies $ 58 $ 218 $ 600 $ 224 $ 500 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 119 95 100 24 100 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 5 37 70 143 70 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, thank you cards and books. 05‐04‐00 103 500 190 300 Equipment & Hand Tools Equipment and hand tools necessary to compleng work for the Nature Sanctuary. Includes purchase of ller in 2018 ($900) 05‐21‐00 253 146 400 515 1,400 Materials Hardware, mulch, signs, and other miscellaneous materials. 05‐41‐00 91 1,610 1,000 440 1,000 Program Expenses Costs associated with the Day Camps, Ghost Stories, and other events held in the Nature Sanctuary throughout the year. Oﬀset by program fees. 05‐42‐00 3,548 3,144 2,700 3,027 3,500 Total Oﬃce Expenses $ 4,018 $ 5,136 $ 4,770 $ 4,339 $6,370 Building Maintenance & Repair Maintenance and repair charges for the maintenance shed and Girl Scout shelter. Also includes portable restroom facilies. 06‐01‐00 885 1,130 1,200 1,251 1,500 Trail Maintenance Maintenance of trails in the Nature Sanctuary, including tree trimming and removal. Includes the repair of three culver crossing ($3,000). 06‐05‐03 2,979 4,429 4,000 2,432 5,000 Vehicle Repair and Maintenance All maintenance and repair work for Nature Sanctuary vehicles. Includes brakes, res, hydraulic problems, etc. 06‐21‐00 412 754 1,000 40 1,000 Equipment Repair & Maintenance All maintenance and repair work for Nature Sanctuary equipment. 06‐21‐01 72 111 200 323 200 Vehicle Gas and Oil Fuel for Nature Sanctuary vehicles. 06‐22‐00 276 185 350 219 300 Total Maintenance $ 4,624 $ 6,609 $ 6,750 $ 4,265 $ 8,000 Mosquito & Weed Control Materials for mosquito and weed abatement in the Nature Sanctuary. 07‐51‐00 38 55 150 203 300 Total City Services $ 38 $ 55 $ 150 $ 203 $ 300 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 389 178 500 332 500 Total Other Expenses $ 389 $ 178 $ 500 $ 332 $ 500 Total General Fund (10) Nature Sanctuary (535) $29,834 $33,545 $40,201 $39,936 $44,138 Pe r s o n n e l Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e Cit y Se r v i c e s Ot h e r Ex p . 71 PUBLIC INFORMATION DIVISION The Public Information Division is responsible for community outreach via media sources. This includes live streaming and backup of public meetings, website management, and production of the City newsletter. The Public Information budget and services are overseen by the City Clerk. Public meeting broadcast production and backup is contracted out to a third‐party vendor. City staff produces content for the City newsletter which is produced and mailed by a third‐party vendor. Personnel expenses in the graph on the next page represent the budgeted services contract with Curious Eye Productions. The 2017 budget and 2018 budget are essentially flat. GOALS 1. Increase print communicaons with residents. This will help improve communicaons with the residents and keep them updated on what is going on with the City and how they might be aﬀected. This will be done by publishing three newsleers instead of two, increasing the number of press releases, increasing the number of ﬂyers, and looking into creang a visitor guide. This goal would contribute to Crical Success Factor: Basic Services. 2. Review sound and video system in the court room, determine the cost of replacement, and program upgrades in a future CIP. The current system is analog and will need to be upgraded to digital in the future to ensure the quality of the meeng videos for public viewing. This will be done by working closely with Curious Eye Producons to review the current system and get an esmate on the cost to upgrade it from analog to digital. This goal would contribute to Crical Success Factor: Basic Services. NOTABLE 2017 PERFORMANCE STATISTICS Facebook page likes increased from 3,719 in 2016 to 4,267 (15% increase). The number of Twier followers increased from 2,023 in 2016 to 2,379 (18% increase). The number of press release subscribers increased from 644 in 2016 to 723 (12% increase). The number of Vimeo video views increased from 910 in 2016 to 1,360 (49% increase). 72 PUBLIC INFORMATION DIVISION Category Personnel Capital Expenditures Oﬃce Expenditures Maintenance Budget Expenses 12,750 100 200 2,460 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 15,357 12,258 13,260 14,050 15,510 73 General Fund (10) Public Informaon (540) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Technical Consultant Contract with Curious Eye to manage ﬁlming and live streaming of Board of Aldermen and Planning Commission meengs ($850/month). 01‐52‐00 10,200 9,500 10,200 10,200 10,200 Producon Assistant Cost for contract producon assistants to ﬁlm meengs ($50/meeng). Includes small buﬀer for addional meeng recording as needed. 01‐53‐00 1,850 1,500 2,100 2,250 2,550 Total Personnel $ 12,050 $ 11,000 $ 12,300 $ 12,450 $ 12,750 Computers & Programming No longer used. Expense for live streaming one‐me setup. 04‐11‐00 Oﬃce Equipment The purchase of supplies for meeng recordings, such as DVDs. 04‐21‐00 100 23 100 Total Capital Expenses $ ‐ $ ‐ $ 100 $ 23 $ 100 Computer Equipment, Access & Programming The purchase of computer accessories, meeng recording accessories, and live stream accessories. 05‐03‐00 140 200 217 200 Total Oﬃce Expenses $ 140 $ ‐ $ 200 $ 217 $ 200 Newsleer/Website Costs associated with the twice per year resident newsleer. Contracted with the Plae County Cizen for newsleer services in fall 2015. Previously in Administraon Department. 09‐05‐00 2,508 600 1,200 1,800 Website Maintenance Maintenance and upkeep charges for the City's website (www.parkvillemo.gov). Previously in Administraon Department. 09‐05‐01 100 99 100 99 100 Computer Maintenance Annual subscripon fees for live streaming ($500/year) and Vimeo video archive service ($60/year). 06‐31‐00 559 559 560 60 560 Total Maintenance $ 3,167 $ 1,258 $ 660 $ 1,359 $ 2,460 Total General Fund (10) Public Informaon (540) $ 15,357 $ 12,258 $ 13,260 $ 14,050 $ 15,510 Pe r s o n n e l Ca p i t a l Ex p . Oﬃ c e Ex p . M a i n t e n a n c e 74 INFORMATION TECHNOLOGY DIVISION The Information Technology (IT) Division is responsible for providing secure, reliable, and responsive technology and business solutions that facilitate and enhance the City’s effectiveness in serving the citizens of Parkville. This includes hardware support, software troubleshooting, and other routine technical assistance. Information technology services are currently provided by a third‐party vendor and overseen by the City Clerk. Personnel expenses in the graph on the next page represent the budgeted IT Services contract. Annual maintenance costs of City software and security programs are included in the IT budget. The budget increase in 2017 accounted for a citywide upgrade to Office 2016 and an update to the antivirus software. GOALS 1. Upgrade six computers through the CIP by July 1st. Once the six computers are selected, the computers will be ordered and will replace the exisng machines. This goal would contribute to the Crical Success Factor: Basic Services. 2. Ensure that all computers errors are ﬁxed within two weeks and computers and equipment are replaced when needed. This will ensure that staﬀ has working equipment to complete daily tasks. Response me for each cket will be recorded to start a baseline for future benchmarks. This goal would contribute to Crical Success Factor: Basic Services. 75 INFORMATION TECHNOLOGY DIVISION Category Personnel IT Expenses Maintenance Budget Expenses 20,000 26,719 2,832 Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenses 34,185 45,236 49,907 49,752 49,551 76 General Fund (10) Informaon Technology (555) Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Projected 2018 Budget Informaon Technology Support Contract Informaon technology support annual contract with eNet, LLC. 01‐52‐00 9,157 21,159 20,400 17,276 20,000 Total Personnel $ 9,157 $ 21,159 $ 20,400 $ 17,276 $ 20,000 Equipment Purchase of any new IT related equipment such as com‐ puters (w/ soware), servers, printers, copiers, etc. Server for park cameras $2,000. 02‐01‐00 6,212 3,451 2,000 7,158 4,000 Soware Annual maintenance for Incode accounng program ($14,935), spam blocker ($1500/yr), online Municipal Code ($695/yr), InDesign ($240/yr), virus/malware ($1,665) and other miscellaneous computer soware. Includes e‐mail archive system ($1,950) and 1 Acrobat Pro license ($440). 02‐02‐00 16,228 17,599 24,533 22,389 21,425 Domain Registraons Cost of domain registraons for parkvillemo.com & parkvillepolice.org ($24/year), parkvillemo.gov ($400/ year), mail.parkvillemo.gov ($450/year) and website hosng with InfoDeli, LLC ($35/month). Previously in Administraon Division. 02‐04‐00 464 904 850 805 1,294 Total IT Expenses $ 22,904 $ 21,953 $ 27,383 $ 30,352 $ 26,719 Maintenance & Repair Oﬀsite server backup and disaster recovery ($236/ month). 06‐01‐00 2,124 2,124 2,124 2,124 2,832 Total Maintenance $ 2,124 $ 2,124 $ 2,124 $ 2,124 $ 2,832 Total General Fund (10) Informaon Technology (555) $ 34,185 $ 45,236 $ 49,907 $ 49,752 $ 49,551 Pe r s o n n e l IT E x p e n s e s M a i n t . 77 CAPITAL OUTLAY Capital Outlay (General Fund) was created in 2015 to beer report and record General Fund capital outlay purchases. Prior General Fund capital outlay purchases were recorded individually within a division. This made it diﬃcult to view a consolidated picture of the year’s major capital expenses from the general fund. Previous General Fund capital outlay expenditures from 2014 have been moved into this division for comparison purposes. This results in an arﬁcial reducon in expenditures to the other General Fund divisions that are now reported here. In 2018, major General Fund capital outlay expenses include budgeted expenses from Administraon, Police Department, Public Works, Community Development, the Parks Division, and IT. 78 Category Admin. Police Public Works Community Dev. Parks IT Budget Expenditures 64,285 53,884 17,157 13,000 34,000 16,000 CAPITAL OUTLAY Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Expenditures 149,140 300,328 454,895 225,909 198,326 79 General Fund (10) Capital Outlay (560) Type Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Unbudgeted items from 2017 Budget, being carried over to 2018: Building Safety Upgrades Phase 1 ($15,350). Budgeted: 2018: Building Concrete Flatwork/Hand Rail Repair (7,865), City Hall Landscaping (5,000), Carpet Phase 1 (27,500), Building Safety Upgrades Phase II (8,920), Admin Copy Machine (15,000) 10‐560‐50‐10‐00 6,699 83,745 45,526 64,285 Total Administraon $ ‐ $ 6,699 $ 83,745 $ 45,526 $ 64,285 2018: AWD 2018 Police Ford Taurus Sedan and equipment ($36,534). Replacement of CrimeStar records management system ($13,850). Purchase of cameras and storage device for parks ($3,500). 10‐560‐50‐50‐00 34,423 42,031 41,150 46,912 53,884 Total Police $ 34,423 $ 42,031 $ 41,150 $ 46,912 $ 53,884 There is no capital outlay budgeted for the Municipal Court in 2018. 10‐560‐51‐00‐00 Total Court $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Relocate Siren #4 ($5,500), ‐ Relocate siren to provide beer maintenance access and coverage. Park University Parking Lot Lease Payment ($11,657). 10‐560‐51‐50‐00 89,752 31,855 94,000 69,275 17,157 Total Public Works $ 89,752 $ 31,855 $ 94,000 $ 69,275 $ 17,157 Integraon of Development Code into eCode360 Portal ($10,000), Building Permit Database Enhancement Soware ($3,000) 10‐560‐51‐80‐00 24,964 98,241 9,000 14,838 13,000 Total Community Development $ 24,964 $ 98,241 $ 9,000 $ 14,838 $ 13,000 There is no capital outlay budgeted for the Streets Division in 2018. 10‐560‐52‐00‐00 Total Streets $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Unbudgeted items from 2017 Budget, being carried over to 2018: ELP Restroom Phase 2 ($62,500), Maintenance and Equipment Storage Facility Year ($118,000). Budgeted 2018: ELP Low Water Crossing Improvement ($24,000), Equipment Trailer for Mowing Equipment ($10,000). 10‐560‐52‐50‐00 116,578 221,000 43,025 34,000 Total Parks $ ‐ $ 116,578 $ 221,000 $ 43,025 $ 34,000 There is no capital outlay budgeted for the Nature Sanctuary Division in 2018. 10‐560‐53‐50‐00 Total Nature Sanctuary $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ There is no capital outlay budgeted for the Public Informaon Division in 2018. 10‐560‐54‐00‐00 Total Public Informaon $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 2018: Computer Replacement Cycle ($6,000), Replacement of two servers ($10,000). 10‐560‐55‐50‐00 4,925 6,000 6,333 16,000 Total Informaon Technology $ ‐ $ 4,925 $ 6,000 $ 6,333 $ 16,000 Total General Fund (10) Capital Outlay (560) $ 149,140 $ 300,328 $ 454,895 $ 225,909 $ 198,326 Ad m i n . Po l i c e Co u r t Pu b l i c W o r k s Co m m u n i t y De v e l o p m e n t St r e e t s Pa r k s Na t u r e Sa n c t u a r y Pu b l i c Inf o r m a o n IT 80 This page is le intenonally blank. 81 The Debt Service Funds are comprised of ﬁve funds that are used to account for the accumulaon of resources for the payment of principal, interest, and related costs on the debt. REVENUES – The City uses property taxes, special assessments, and sewer service charges to fund debt service payments. The City collects these revenues to make bond payments for the current year. EXPENSES – The expenses for the budget year include only the bond payments and fees that will be due and payable. Acve Debt Funds: General Debt Fund (22): 2006 Cerﬁcate of Parcipaon (COPS), which includes the new City Hall and voter‐approved projects from the 2004 ballot measure. It was refunded in late 2015 to reduce interest costs and General Fund impact. Sewer Debt Service Fund (30): State Revolving Loan (SRF) projects that are supported by sewer fees. Reres in 2025. The reducon in 2016 from 2015 was a result of an early rerement of a lease purchase loan for the sewer plant. Neighborhood Improvement Districts (21, 23, 24): Supported by assessments on beneﬁng properes. River Park Neighborhood Improvement District ﬁnanced infrastructure in The Naonal. Reres in 2020. Brush Creek Drainage Area Neighborhood Improvement District ﬁnanced sewer expansion at the intersecon of I‐435 and Route 45. Reres in 2034. Brink Meyer Road Neighborhood Improvement District ﬁnanced road improvements and a retaining wall on Brink‐ Myers Road. Reres in 2034. New fund to the budget is the Road Capital Maintenance Loan which ﬁnanced the 2017 Street Maintenance program. Reres in 2022. DEBT SERVICE FUNDS 82 The General Obligaon (GO) Debt Limit is 10% of the assessed value of the taxable tangible property. There is an addional 10% available for street and sewer expansions, or construcon of ulity plants. Total GO indebtedness may not exceed 20% of the assessed valuaon of taxable property. By policy (Resoluon No. 09‐01‐14), the Board has limited itself to no more than that 80% of the statutory limit. The City is currently at 36% of the total limit not to exceed and has plenty of capacity for future debt. DEBT SERVICE FUNDS 83 River Park NID Bonds (21) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget River Park Special Assessment Assessment levied on property owners in the River Park NID. 41001‐00 319,746 307,423 320,994 319,856 320,994 Interest Income Interest earned from general fund investments. 41701‐00 179 167 200 177 170 Total River Park NID Bonds (21) Revenues $ 319,925 $ 307,590 $ 321,194 $ 320,033 $ 321,164 Bond Principal Payment of bond principal. 10‐01‐00 275,000 280,000 285,000 285,000 295,000 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 46,256 40,700 33,275 33,275 24,575 Bond Fees Payment of bond fees. 10‐03‐00 424 265 424 424 424 River Park NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 (1,755) 2,495 1,165 Total River Park NID Bonds (21) Expenses $ 319,925 $ 320,965 $ 321,194 $ 318,699 $ 321,164 Re v e n u e s Ex p e n s e Cerﬁcates of Parcipaon (COPs) (22) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Property Taxes Property taxes collected for debt service. 41001‐00 338,662 338,407 366,316 373,761 386,237 Interest Income Interest earned from investments. 41701‐00 613 127 83 110 Interest on COPS Reserved Funds Interest earned from investments. 41701‐01 8,618 Carry over applied to Bond Payment Carry over applied to Bond Payment N/A 10,928 Gain on Investment Gain on Investment 41710‐00 3,313 Transfer from General Fund This fund transfer covers the lease payment on City Hall. 42020‐00 217,500 4,366 4,366 Total COPs (22) Revenues $ 568,707 $ 338,534 $ 370,682 $ 373,844 $ 401,641 COI Expenses COI Expenses 01‐00‐00 37,439 Underwriter FCC, Expenses Underwriter FCC, Expenses 02‐00‐00 12,640 Loss on Investments Loss on Investments 09‐50‐00 1,367 2006/2015 COPS Bond Principal Payment of bond principal. 10‐01‐00 270,000 297,114 297,114 335,155 2006/2015 COPS Bond Interest Payment of bond interest. 10‐02‐00 204,890 56,636 72,468 72,468 65,386 2006/2015 COPS Bond Fees Payment of bond fees. 10‐03‐00 2,350 1,100 1,100 1,100 COPs Debt Reserve Monies transferred to the General Debt Reserve; ancipated for early debt rerement. 20‐01‐00 40,021 Total COPs (22) Expenses $ 531,268 $ 57,736 $ 370,682 $ 369,581 $ 401,641 Re v e n u e s Ex p e n s e s 84 Brush Creek NID Bonds (23) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Brush Creek Special Assessment Assessment levied on property owners in the Brush Creek NID. 41001‐00 248,497 246,788 251,029 251,303 251,303 Penales Fees collected by the County and remied to the City for assessments that are collected aer the deadline. 41002‐00 843 87 Reserve applied to Bond Payment Reserve applied to Bond Payment 42001‐00 78,480 Transfers Transfer from Emergency Reserve Fund (or other sources) to cover shoralls in assessment collecons. 41901‐00 69,658 46,486 135,609 Interest Income Interest earned from debt service reserve fund investments. 41701‐00 6,318 4,443 6,500 5,763 7,650 Total Brush Creek NID Bonds (23) Revenues $ 255,658 $ 251,318 $ 405,667 $ 303,553 $ 394,563 Loss on Investments 09‐50‐00 2,563 35 1,720 Bond Principal Payment of bond principal. 10‐01‐00 210,000 210,000 215,000 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 228,663 187,088 183,938 183,938 177,563 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000 Brush Creek NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 12,704 Brush Creek Maintenance Reserve Transfer of poron of assessments designated for maintenance on the improvements during the life of the bonds. 20‐02‐00 9,728 9,728 Total Brush Creek NID Bonds (23) Expenses $ 245,930 $ 189,123 $ 405,666 $ 397,658 $ 394,563 Re v e n u e s Ex p e n s e s Brink Meyer NID Bonds (24) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Brink Meyer Special Assessment Assessment levied on property owners in the Brink Meyer NID. 41001‐00 91 3,774 1,790 1,810 1,810 Transfers Transfer from Emergency Reserve Fund (or other sources) to cover shoralls in assessment collecons. 41902‐00 180,130 144,431 278,661 282,674 282,052 Interest Income Interest earned from general fund investments. 41701‐00 4,617 3,246 4,750 4,210 4,750 Carry over applied to Bond Payment Carry over applied to Bond Payment N/A 1,522 2,782 Total Brink Meyer NID Bonds(24) Revenues $ 184,837 $ 151,451 $ 285,201 $ 288,694 $288,613 Loss on Investments Loss on Investments 09‐50‐00 1,873 26 1,257 Bond Principal Payment of bond principal. 10‐01‐00 140,000 140,000 145,000 Bond Interest Payment of bond interest. 10‐02‐00 180,874 147,988 145,888 145,888 141,613 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000 Brink Meyer NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 91 Brink Meyer Maintenance Reserve Transfer of poron of assessments designated for maintenance on the improvements during the life of the bonds. 20‐02‐00 95 95 Total Brink Meyer NID Bonds (24) Expenses $ 184,837 $ 150,013 $ 287,983 $ 289,144 $ 288,613 Re v e n u e s Ex p e n s e s 85 Sewer Service Debt (30) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Sewer Fund Transfer to pay all Sewer Fund debt. 41903‐00 357,870 203,113 180,965 181,403 185,288 Total Sewer Service Debt (30) Revenues $ 357,870 $ 203,113 $ 180,965 $ 181,403 $ 185,288 System Renewal Lease Lease payment on sewer plant. 10‐04‐00 151,063 SRF Principal Payment of bond principal. 12‐11‐00 157,083 150,000 150,000 150,000 SRF Interest Payment of bond interest. 12‐11‐01 32,552 57,769 23,931 23,889 28,524 SRF Administraon Fee Payment of bond fees. 12‐11‐02 17,171 7 ,034 7,514 6,764 Total Sewer Service Debt (30) Expenses $ 357,870 $ 57,769 $ 180,965 $ 181,403 $ 185,288 Re v e n u e s Ex p e n s e s 2017 Lease Purchase Agreement Road Capital Maintenance (96) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget 9 Highway CID Payments Payment by the Highway 9 Corridor Community Improvement District (1% sales tax) 41001‐00 Transfers Transfer from Transportaon Fund to cover 2017 Road Capital Maintenance Project. 41901‐00 215,314 Interest Income Interest earned from general fund investments. 41701‐00 Total Road Capital Maintenance (96) Revenues $ ‐ $ ‐ $ ‐ $ ‐ $ 215,314 Bond Principal Payment of bond principal. 10‐01‐00 194,100 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 21,365 Total Road Capital Maintenance (96) Expenses $ ‐ $ ‐ $ ‐ $ ‐ $ 215,465 Re v e n u e s Ex p e n s e s 86 SEWER FUND The Sewer Fund is an enterprise fund used to operate and maintain the City’s sewer service system. It is funded by the revenue collected from charges on customers using the service. REVENUES – Revenues include sewer service charges on ulity customers, including connecons fees and grinder pump fees. EXPENSES – Most of the expenses are for debt service, the operaon of the wastewater treatment plant, and maintenance of the sewer collecon system. The sewer department's day‐to‐day operaons are handled by contract with Alliance Water Resources. The City’s contract provides for one local plant manager and two full‐me operators. Under the supervision of the Public Works Director, Alliance oversees the collecon of sewage and day‐to‐day operaons at the wastewater treatment plant and six pump staons. The 2018 budget includes carryover for the installaon of the new doors and door jams at the wastewater treatment plant and reestablishing the gravel access drive to the wastewater treatment plant. New projects include: 2018 CCTV and Cleaning; construcon of Downtown Manhole Reconstrucon Phase 2; various equipment and machinery upgrades; improvements to the South Naonal Pump Staon; and design of the Sanitary Sewer Phase 4 program. A 10% sewer rate increase was approved in both 2017 and 2018 to assist with emergency expenditures for maintenance at the sewer plant, sewer pump staons, and sewer collecon system. The impact to the average residenal household of a 10% rate increase in 2018 would be approximately $4.17 per month. In 2016, the City contracted with Springsted, Inc. to study the sewer allocaon transfer from the Sewer Fund to the General Fund. Springsted polled each City staﬀ member about their work acvies to determine how much me was spent on sewer‐related work versus non‐sewer‐related work. The study suggested that a reasonable transfer of $365,644 could be made from the Sewer Fund to the General Fund to cover personnel costs, as well as direct and indirect costs for sewer‐related expenses funded by the General Fund. In an eﬀort to assist with the reduced working capital in 2018, staﬀ proposed to limit the allocaon from the Sewer Fund to the General Fund to $190,000. 87 SEWER FUND Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 2,208,107 1,977,625 1,601,942 1,633,648 1,743,982 Expenses 1,413,002 1,321,240 1,304,641 1,177,517 1,335,924 Ending Balance 795,105 656,385 297,301 456,132 408,058 Category Personnel Ulies Oﬃce Exp. Maintenance City Services Prof. Fees Capital Outlay Transfers Other Budget Expenditure 28,067 52,695 9,250 48,000 93,000 512,226 382,200 204,438 6,048 88 Sewer Fund (30) Revenues Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $1,101,730 $ 795,105 $ 424,422 $ 424,422 $ 456,132 Sewer Charges Charges levied on all ulity customers for use of the City's sewer system. 41501‐00 1,020,684 1,103,300 1,103,300 1,147,754 1,213,630 Sewer Tap Fees Fees required to connect to the City's sewer system ($1,500/new home). 41502‐00 39,000 30,000 30,000 27,000 30,000 Sewer Impact Fees Fees required to compensate the City for the increased demand on the sewer system ($1,400/ new home). 41502‐01 36,400 34,000 34,000 25,400 34,000 MOAW Bill Collecon Payment Money received from Missouri American Water for accepng water bills at City Hall. 41503‐00 643 550 550 434 550 Grinder Pump Administraon Fee A fee paid by the Riss Lake Home Owner's Associaon for collec ng and reming monthly Riss Lake Subdivision grinder pump maintenance fees. 41504‐00 4,620 4,620 4,620 4,620 4,620 Miscellaneous Includes reimbursements for water use at Viking Field. 5,000 Transfer from Sewer CIP No longer used. Transfer from Sewer CIP to close out fund in 2014. 41902‐00 Revenues: Sewer $1,101,347 $1,177,470 $ 1,172,470 $ 1,205,208 $ 1,282,800 Interest Income Interest earned from sewer fund investments. 41701‐00 4,956 5,000 5,000 4,019 5,000 $ 4,956 $ 5,000 $ 5,000 $ 4,019 $ 5,000 Miscellaneous Includes reimbursements from Viking Football Club for water usage at Viking Field. 41804‐00 74 50 50 50 Revenues: Misc $ 74 $ 50 $ 50 $ ‐ $ 50 Sewer Fund (30) Revenues $1,106,377 $1,182,520 $1,177,520 $1,209,226 $1,287,850 Total Sources $2,208,107 $1,977,625 $1,601,942 $1,633,648 $1,743,982 Revenues: Interest Income Re v : S e w e r Re v : Int e r e s t Re v : M i s c 89 Sewer Fund (30) Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Projected 2018 Budget Salaries The total salaries for sewer billing dues. A poron of staﬀ salaries are covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 11,691 17,322 15,000 15,384 20,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 839 1,347 1,248 1,174 1,530 Professional Development Cost of educaonal seminars and conferences aended by Sewer employees. 01‐41‐00 1,416 500 100 500 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 1,145 1,137 Tuion Reimbursement 01‐43‐00 480 Total Personnel $ 13,946 $ 18,669 $ 17,893 $ 17,139 $ 23,167 Property & Liability Premium payment for the City's property & liability coverage. 02‐01‐00 2,689 6,033 1,610 0 1,600 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 1,622 3,203 3,407 1,734 2,650 Workers Compensaon The workers compensaon premium that covers all sewer employees. 02‐03‐00 (47) 500 76 150 Unemployment This covers the cost of any unemployment insurance claims for the Sewer Department. 02‐04‐00 500 0 500 Total Insurance $ 4,312 $ 9,188 $ 6,017 $ 1,810 $ 4,900 Telephone & Voicemail The charges for local and long distance telephone service for the sewer plant and li staon dialers. 03‐01‐00 2,278 1,527 1,600 1,109 1,315 Electricity Electric ulity charges for the sewer plant and pump staons. 03‐02‐00 37,783 43,212 40,000 47,051 48,000 Water Water ulity charges for the sewer plant. 03‐04‐00 1,606 2,665 3,500 1,390 2,500 Wi‐Fi The cost of the Wi‐Fi hotspot at the sewer plant for internet access. 03‐06‐00 480 669 480 560 480 Trash Hauling The charges for trash hauling at the sewer plant ($70/ year for Main Li Staon dumpster and $356.52/year for Sewer Plant dumpster). 03‐09‐00 392 354 400 240 400 Total Ulies $ 42,539 $ 48,426 $ 45,980 $ 50,349 $ 52,695 Oﬃce Supplies This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 257 258 250 404 250 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 5,805 5,019 6,000 5,095 6,000 Delinquencies Administrave costs related to delinquency collecons such as water shut oﬀ costs, ﬁling property liens, and cerﬁed leers. 05‐06‐00 826 758 2,000 701 2,000 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 1,055 2,980 220 1,000 Total Oﬃce Expenses $ 7,943 $ 9,015 $ 8,250 $ 6,419 $ 9,250 Building Maintenance & Repair General maintenance for the sewer plant. Includes crane for the new storage building, containment for diesel storage, soﬃt on sewer building, ﬂashing on storage building, and new garage door. 06‐01‐00 6,863 41,769 18,000 13,178 20,000 Pump Staons Maintenance General maintenance for six pump staons in the City. Includes valves on FF Hwy pump staon. 06‐12‐00 12,992 34,692 18,000 20,823 20,000 Vehicle Repair & Maintenance Maintenance for sewer vehicles. Include new res for sewer truck. 06‐21‐00 41 44 500 113 1,000 Tractor / Lawn Mowing Equipment Maintenance for the sewer plant tractor and lawn equipment. 06‐21‐02 484 319 3,000 5,741 1,500 Vehicle Gas & Oil Fuel for sewer division vehicles. 06‐22‐00 802 780 2,000 841 2,000 Equipment Gas & Oil Fuel for sewer equipment, including the tractor, mower, and generator. 06‐22‐01 868 695 1,500 74 1,500 Soware Support Agreement Annual soware maintenance for Data Tech Summit sewer billing soware. 06‐33‐00 1,910 4,342 2,000 2,546 2,000 $ 23,959 $ 82,641 $ 45,000 $ 43,316 $ 48,000 Total Maintenance Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e 90 Sewer Fund (30) Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Line Repairs This covers emergency repairs to sewer lines and manholes. Root control and unexpected clogs. It does not cover repairs budgeted in the sewer CIP. 07‐34‐00 24,708 29,682 20,000 48,000 25,000 One Call Ulity Locang This is a fee charged to the City for every One Call sewer ulity locate requested in the City limits. 07‐42‐00 3,180 1,051 2,000 800 2,000 KC Water Dept. Fees paid to the KCMO Water Department for sewer service provided to some Parkville residents The decrease in 2016 is a result of the decommission of Eastside Pump staon. 07‐82‐00 53,304 19,647 26,000 28,453 28,000 Plae County Regional Sewer District Fees paid to the PCRSD for wastewater treatment for Parkville residents formerly served by Eastside Pump staon. 3,961 3,961 16,000 19,708 16,000 Odor Control Chemical used to migate odors from sewer lines. 07‐91‐00 18,851 20,065 22,000 20,000 22,000 Total City Services $ 104,004 $ 74,406 $ 86,000 $ 116,961 $ 93,000 Aorney Fees Fees associated with contract reviews and sewer related legal quesons. 08‐01‐00 2,100 2,500 2,500 Engineering Fees This covers the fees for work performed by the City Contract Engineer for the sewer system, including SSES Program engineering and management. 08‐03‐00 9,900 13,824 10,000 15,150 15,000 Management Contract Contract with Alliance Water Resources to operate the sewer plant. 08‐04‐00 282,245 290,483 293,400 293,400 299,826 Administraon Fee Administrave salaries for sewer related work, Missouri One Call services, and other sewer related administrave funcons. 08‐06‐00 101,500 103,530 150,000 150,000 190,000 Credit Card Fees Costs associated with processing credit card transacons. 08‐07‐00 2,732 3,976 4,000 4,000 Sewer Refunds Refunds for bill over payments 08‐08‐00 321 1,333 900 2,073 900 Total Professional Fees $ 396,698 $ 415,247 $ 456,800 $ 464,623 $ 512,226 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 851 2,646 2,000 602 4,048 DNR Fees Annual fee to the Missouri Department of Natural Resources based on the number of sewer connecons in the City. 09‐22‐00 1,792 1,789 2,000 1,900 2,000 Total Other Expenditures $ 2,643 $ 4,435 $ 4,000 $ 2,502 $ 6,048 Equipment & Machinery For the purchase of operang equipment for the Sewer Plant. Includes replacement of headworks screen ($90,000), replacement of RAS drive ($5,200), rebuild of clariﬁer drive ($16,000), lab equipment ($6,000). 04‐31‐00 6,615 375 7,000 6,119 117,200 Sewer Plant Improvements Unbudgeted items from 2017 Budget, being carried over to 2018: New doors and door jams ($6,000). 04‐51‐00 407 11,049 81,000 23,000 Pump Staon Improvements Improvements to pump staons. Includes improvements to S. Naonal Pump Staon ($63,000). 04‐61‐00 185,637 8,952 151,000 97,000 63,000 Line Maintenance Includes 2018 CCTV & Cleaning ($57,000), Downtown Manhole Reconstrucon Phase 2 ($130,000), and design of Sanitary Sewer Phase 4 06‐42‐00 197,854 476,316 164,000 175,120 202,000 Other Maintenance Includes repairs to the levee next to the sewer plant and the stabilizaon of the streambank along the access drive to the sewer plant. 06‐99‐00 68,575 50,000 14,000 Total Capital Outlay $ 459,088 $ 496,692 $ 453,000 $ 315,239 $ 382,200 Transfer to Debt Service Fund (for Bonds) No longer used. Funds are transferred to Debt Service for bond payments. Paid oﬀ in 2015. 20‐02‐02 151,063 Transfer to Debt Service Fund (for SRF) Funds are transferred to Debt Service for SRF payments. 20‐02‐03 206,807 162,520 181,701 181,403 204,438 Total Transfers $ 357,870 $ 162,520 $ 181,701 $ 181,403 $ 204,438 TOTAL Sewer Fund (30) Expenditures $1,413,002 $1,321,240 $1,304,641 $1,177,517 $1,335,924 Ending Fund Balance Sewer Fund (30) $795,105 $656,385 $297,301 $456,132 $408,058 Cit y S e r v i c e s Pr o f e s s i o n a l F e e s Ot h e r E x p . Ca p i t a l O u t l a y Tr a n s f e r s 91 TRANSPORTATION FUND The Transportaon Fund accounts for most resources used to promote and improve the City’s transportaon network. Transportaon Fund revenues are allocated speciﬁcally to pay for transportaon projects and expenses. REVENUES – The City receives funds through sales taxes and intergovernmental grants. The motor fuel tax and the City transportaon sales tax can be used for any transportaon‐related purpose. The County transportaon sales tax and the Parkville Special Road District revenue are received for major capital transportaon projects. EXPENSES – Most of the expenses are for capital improvements, streetlights, and a transfer to the General Fund to help subsidize personnel expenses for the Streets Division of the Public Works Department. The 2018 budget includes enhanced funding for (1) street maintenance and (2) Route 9 Improvements from Route 45 to Lakeview Drive. The City intends to pay the debt service for the Route 9 Improvement Project with a 1% sales tax from the 9 Highway Corridor Community Improvement District with a projected revenue of $147,300 per year. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 1,280,039 1,227,363 3,588,328 2,298,357 2,603,280 Expenses 1,035,846 1,028,231 3,144,112 1,912,032 2,385,606 Ending Balance 244,192 199,132 444,216 386,325 217,674 92 TRANSPORTATION FUND Category CIP Streets Transfers Budget Expenditures 1,568,141 402,000 415,465 Category Bond Proceeds City Transportaon Tax County Transportaon Tax Motor Fuel Tax Parkville Special Road District Other Budget Revenues 1,231,777 462,000 230,000 145,000 142,874 5,304 93 Transportaon Fund (40) Revenue Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $ 327,997 $ 231,767 $ 287,412 $ 287,412 $ 386,325 Parkville Special Road District The City's percentage of property tax assessed by the County for the Special Road District. 41006‐00 128,588 134,675 134,000 140,072 142,874 City Transportaon Sales Tax The City levies a 0.5% sales tax to fund transportaon projects. 41404‐00 456,397 454,601 472,000 459,755 462,000 Motor Fuel Tax The State collects a tax on motor fuel and remits a poron to the City. 41405‐00 146,671 149,253 145,000 149,904 145,000 County Transportaon Sales Tax This is the City's poron of the County sales tax for transportaon projects. 41406‐00 194,587 239,661 240,000 211,237 230,000 Project Cost Share Funding from private enes or other sources for paral components of public projects. 41504‐00 2,300 11,525 5,304 2,642 5,304 Leased Properes Revenue from City‐owned properes. 41802‐00 5,880 Sale of Transportaon Fund Equipment Revenue generated from the sale of transportaon related equipment. 41805‐00 11,075 25,500 Bond Proceeds Construcon funds for transportaon projects generated from bond proceeds. 41806‐00 2,279,112 1,047,335 1,231,777 Refunds Miscellaneous reimbursements. 41901‐00 4,300 Transfers from Other Funds Transfers from Other Funds. 42001‐00 8,125 Transportaon Fund (40) Revenues $ 952,042 $ 995,595 $3,300,916 $2,010,945 $2,216,955 $1,280,039 $1,227,363 $3,588,328 $2,298,357 $2,603,280 Total Sources Tra n s p o r t a o n 94 Transportaon Fund (40) Expenditures Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Building Maintenance & Repair Maintenance and repairs for the street barn including security system, minor roof repairs, HVAC, etc. 06‐01‐00 5,526 625 5,000 1,835 5,000 Vehicle & Equipment Maintenance Maintenance work for Streets Division vehicles and equipment such as brakes, res, hydraulic problems, etc. 06‐21‐00 18,530 6,362 10,500 7,988 10,500 Vehicle & Equipment Gas & Oil Fuel for Streets Division vehicles and equipment. 06‐22‐00 15,835 12,165 20,000 13,812 25,000 Emergency Snow Removal Purchase of sand and salt to spread on roads during snow removal. 07‐20‐00 29,920 30,205 40,000 26,294 40,000 Storm Sewers ‐ General Repair All general repairs on the City's storm sewer system. 07‐32‐00 5,928 5,781 5,000 61,204 5,000 Street Repair Materials For asphalt necessary to complete simple repairs on city streets. This does not include asphalt overlay projects, crack seal materials, dirt, and paint. 07‐33‐00 7,020 3,919 15,000 4,309 15,000 Street Lights Ulity charges for city street lights and costs for roune repair and maintenance. The 2016 ulity costs include the new street lights on Route 9. 07‐41‐00 239,477 256,007 260,000 255,086 270,000 Street Signs Purchase of new and replacement street signs needed for City streets. 07‐44‐00 1,490 1,946 2,500 1,942 2,500 Street Sweeping Street sweeping of all roads citywide; will be performed twice annually in 2017. 07‐45‐00 7,200 9,464 15,000 11,967 15,000 Tree Trimming & Removal Maintenance of trees located within rights‐of‐way on City streets. 07‐52‐00 4,075 3,455 6,000 3,520 10,000 Rental Equipment Rental costs for equipment not owned by the City such as air compressors, tractor with extendable arm for ROW tree trimming, and bucket trucks. 07‐60‐00 147 3,000 664 3,000 Miscellaneous Miscellaneous uncategorized expenses related to the maintenance of the City's street network. 09‐21‐00 1,000 193 1,000 Total Streets (520) $335,150 $329,928 $383,000 $388,814 $402,000 Street Programs Unbudgeted items from 2017 Budget, being carried over to 2018: Route 9 Improvements: ($158,815). Budgeted 2018: Expenses related to capital improvements for street maintenance. Funding is for remaining of the ﬁrst phase of Route 9 improvements. 04‐71‐00 1,279,112 100,971 1,178,141 Equipment Includes one truck/snowplowing equipment ($60,000). 04‐85‐01 104,758 116,954 127,000 121,270 60,000 Crack Seal Project Annual Crack Seal project 04‐81‐00 16,080 10,155 15,000 11,293 15,000 Street Striping Annual Street Striping Project 04‐83‐00 13,866 13,833 15,000 13,149 15,000 Asphalt Overlay Program Materials and service for the Asphalt Overlay Program 04‐85‐00 220,243 260,432 888,824 771,112 250,000 Curb & Sidewalk Program Materials and service for the Curb & Sidewalk Program 04‐90‐00 100,750 106,928 211,176 280,423 50,000 Total CIP $455,697 $508,302 $2,536,112 $1,298,218 $1,568,141 Transfer to General Fund Fund transfer to reimburse Streets Division for transportaon related expenses. 20‐10‐00 245,000 190,000 225,000 225,000 200,000 Transfer to Debt Service Fund (for 2017 LPA) Funds are transferred to Debt Service for 2017 Lease Purchase payments. 20‐22‐00 215,465 Total Transfers (550) $245,000 $190,000 $225,000 $225,000 $415,465 Total Transportaon Fund (40) Expenses $1,035,846 $1,028,231 $3,144,112 $1,912,032 $2,385,606 $244,192 $199,132 $444,216 $386,325 $217,674 Ending Fund Balance Transportaon Fund (40) St r e e t s Ca p i t a l O u t l a y Tr a n s f e r s 95 FEWSON FUND In 1998, Parkville resident George W. Fewson le a poron of his estate in trust to the City of Parkville. The original Fewson Trust documents direct that 50% of annual proceeds be distributed to the City for “general projects for the City of Parkville, Missouri.” Therefore, the City has reserved 50% of the Fewson earnings each year for capital projects. REVENUES – Primarily interest earned on investments. George Fewson spulated that half of earnings be retained in the fund. EXPENSES – In 2018, the primary expense will be a Fewson Fund project loan that will require repayment from the General Fund in future years. Other expenses include loss on investment, fees, and interest distribuon to the City. By adopng the Fewson Fund Policy in 2013, the Board of Aldermen expressed its intent to ulize these funds for speciﬁc projects in the future. The advantage of taking a loan from this fund is that the City recoups some of its interest payments as earnings to the Fewson Fund. In 2015, the budget idenﬁed the English Landing Park Restroom Project as a project for a Fewson Fund loan. However, aer bids came in too high, the restroom was renovated instead of reconstructed. There are no projects planned for 2018. 96 FEWSON FUND Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 570,876 575,369 578,871 578,976 583,307 Expenses 1,672 927 7,600 98 9,166 Ending Balance 569,204 574,442 571,271 578,878 574,141 Category Distribuon to City Loss on Investment Trust/Bank Fees Budget Expenses 7,516 1,500 150 97 Fewson Fund (45) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $557,891 $569,204 $574,442 $574,442 $578,878 Interest Income Interest earned on investments. George Fewson spulated that 1/2 of earnings be retained in the fund. 41701‐01 4,510 5,470 4,429 4,534 4,429 Miscellaneous Miscellaneous revenues including donaons, tax refunds, etc. 41801‐00 Gain on Investment Any capital gains on investments from the previous year. 41804‐00 8,475 695 Earned on Investments Monies earned on investments through CD's and cash on hand for the purpose of loans to fund speciﬁc projects. 41901‐00 Total Fewson Fund (45) Revenues $12,985 $6,165 $4,429 $4,534 $4,429 Total Sources $570,876 $575,369 $578,871 $578,976 $583,307 Loss on Investment Losses on investments from the previous year. 09‐50‐00 1,575 835 1,500 1,500 Trust/Bank Fees Fees deducted prior to receiving the gain on investment. 09‐50‐01 97 93 150 98 150 Distribuon to City (50% of proceeds) Per trust requirements, 50% of interest earnings plus any gain on investment (minus administrave fees) is returned to the City for eligible projects. 20‐01‐00 5,950 7,516 Distribuon to City (Reserved from prior years) Distribuon proceeds held from prior years due to lack of an eligible project. 20‐02‐00 Project Loans Interest bearing loan to support eligible capital projects of the City. Total Fewson Fund (45) Expenses $1,672 $ 927 $ 7,600 $ 98 $ 9,166 Ending Fund Balance Fewson Fund (45) $569,204 $574,442 $571,271 $578,878 $574,141 Re v e n u e s Ex p e n s e s 98 The Economic Development Fund is a special revenue fund comprised of revenues from a hotel tax imposed on transient guest rooms. These dollars are allocated at the Board’s discreon for economic development or markeng iniaves to promote tourism and business development in Parkville. Unancipated 2015 expenses were a result of the City’s parcipaon at the Plae County Economic Development Expo. REVENUES – Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays. EXPENSES – There are no major ancipated projects in 2018. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 3,658 2,278 2,779 2,598 2,748 Expenditures 2,777 1,000 2,582 1,350 2,000 Ending Balance 881 1,279 197 1,248 748 ECONOMIC DEVELOPMENT FUND 99 Economic Development Fund (46) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $ 404 $ 881 $ 1,279 $ 1,279 $ 1,248 Guest Room Tax Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays. 41001‐00 3,254 1,397 1,500 1,319 1,500 Transfers Transfers from other funds. 41003‐00 Economic Development Fund (46) Revenues $ 3,254 $ 1,397 $ 1,500 $ 1,319 $ 1,500 Total Sources $ 3,658 $ 2,278 $ 2,779 $ 2,598 $ 2,748 Economic Development ‐ Other Other miscellaneous economic development projects, studies, fees, etc. 07‐03‐00 2,777 1,000 2,582 1,350 2,000 Total Economic Development Fund (46) Expenses $ 2,777 $ 1,000 $ 2,582 $ 1,350 $ 2,000 Ending Fund Balance Economic Development Fund (46) $ 881 $ 1,279 $ 197 $ 1,248 $ 748 Re v e n u e s Ex p e n s e s 100 The Emergency Reserve Fund is intended to protect the City against emergency costs related to natural disasters, declared states of emergency, or other major unforeseen ﬁnancial obligaons. REVENUES – Fund transfers from the General Fund. EXPENSES – In 2016, ancipated expenses are funds to backstop special assessment delinquencies for the Brush Creek and Brink Meyer NIDs. A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2018 to make the balance of the Emergency Reserve Fund nearly $1.42 million, which is approximately 31% of 2017 budgeted general fund expenditures. This balance exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. The City requires healthy reserves to support the NID ﬁnancing strategy. 2017 represents the ﬁrst year of NID principal payments (more in the Debt Fund secon). Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 1,387,966 1,602,706 1,775,775 1,775,775 1,764,115 Expenses ‐ 144,431 348,224 329,160 417,661 Ending Balance 1,387,966 1,458,275 1,427,551 1,446,615 1,346,454 EMERGENCY RESERVE FUND 101 Emergency Reserve (50) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $1,070,966 $1,269,842 $1,458,275 $1,458,275 $1,446,615 Temporary Operang Levy Excess funds from the temporary operang levy approved in 2004. 42000‐00 15,364 Transfer from General Fund Fund transfer from the General Fund. 42001‐00 317,000 317,500 317,500 317,500 317,500 Emergency Reserve (50) Revenues $317,000 $332,864 $317,500 $317,500 $317,500 Total Sources $1,387,966 $1,602,706 $1,775,775 $1,775,775 $1,764,115 Brush Creek Drainage NID Unancipated costs related to ﬁnancing for the Brush Creek NID. 01‐01‐00 69,658 46,486 135,609 Brink Myers Road NID Unancipated costs related to ﬁnancing for the Brink Myers NID. 01‐01‐01 144,431 278,566 282,674 282,052 Miscellaneous Emergency expenses that are unfunded and uncategorized. 09‐21‐00 Total Emergency Reserve (50) Expenses $ ‐ $ 144,431 $ 348,224 $ 329,160 $ 417,661 Ending Fund Balance Emergency Reserve (50) $1,387,966 $1,458,275 $1,427,551 $1,446,615 $1,346,454 Ex p e n s e s Re v e n u e 102 The Nature Sanctuary Donaon Fund (60) is a special revenue fund that contains donaons made speciﬁcally for the Nature Sanctuary. REVENUES – Primarily donaons from private cizens, special events, and grants. EXPENSES – Primarily for equipment and improvements for Nature Sanctuary properes. Funds in 2018 are planned to assist with addional signage for the Nature Sanctuary. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 47,658 48,393 54,243 72,861 80,520 Expenditures 14,450 4,900 10,000 4,841 12,500 Ending Balance 33,208 43,493 44,243 68,020 68,020 NATURE SANCTUARY DONATION FUND 103 PNS Donaon Fund (60) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. $ 42,781 $34,708 $43,493 $43,493 $68,020 Donaons Gis from private cizens or groups. 40901‐00 4,87 7 4,760 1,750 27,869 1,750 Programs Registraon fees for events and programs. 40903‐00 1,500 1,500 1,500 1,500 1,500 Grant Grant monies received for various projects in the Donaon Fund. Funds in 2018 includes an Outreach grant and FOPNS match for addional signage. 40910‐00 7,425 7,500 9,250 PNS Donaon Fund (60) Revenues $6,377 $13,685 $10,750 $29,369 $12,500 Total Sources $47,658 $48,393 $54,243 $72,861 $80,520 Special Projects Special improvement amenies for Nature Sanctuary grounds and facilies such as benches, picnic tables, etc. 15‐00‐00 11,510 10,000 Friends of Parkville Nature Sanctuary Partnership Program Cost share projects with the Friends of Parkville Nature Sanctuary. 2018 possibilies include addional signage at the PNS. 15‐00‐01 2,000 4,841 Expenses: PNS Donaon Fund $11,510 $ ‐ $10,000 $ 4,841 $ ‐ CIP Equipment No equipment purchase planned in 2018. 04‐31‐00 4,900 CIP Projects Permanent capital improvements in the Nature Sanctuary, such as trail extensions, roadway repairs, and ulity improvements. Addional signage planned in 2018. 04‐41‐00 2,940 12,500 Expenses: CIP $ 2,940 $ 4,900 $ ‐ $ ‐ $12,500 Total PNS Donaon Fund (60) Expenses $ 14,450 $ 4,900 $ 10,000 $ 4,841 $ 12,500 Ending Fund Balance PNS Donaon Fund (60) $ 33,208 $ 43,493 $ 44,243 $ 68,020 $ 68,020 Re v e n u e s Ex p : P N S Do n a o n F u n d Ex p : C a p i t a l Ou t l a y 104 The Park Donaons Fund contains donaons made speciﬁcally for the Park system from private cizens, organizaons, and businesses. It helps to ensure that donaons will be used for the purpose intended by the donor. REVENUES – Primarily donaons from private cizens, special events, and grants. EXPENSES – Primarily for equipment and improvements to City parks. Expenses in 2018 are budgeted for the installaon of park benches and the Friends Field Project. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 53,555 56,345 74,961 56,034 54,305 Expenses 28,352 6,384 50,000 4,230 30,000 Ending Balance 25,203 49,961 24,961 51,805 24,305 PARKS DONATION FUND 105 Parks Donaon Fund (63) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Projected 2018 Budget Beginning Fund Balance Projected carryover from prior year. $ 45,794 $ 25,203 $ 49,961 $ 49,961 $ 51,805 Transfer from Park Reservaons & Fees No longer used. Now included in Donaons. 41901‐00 Transfer from Parkland Dedicaon Fund No longer used. Now included in Donaons. 41901‐00 Donaons Miscellaneous grants and private donaons to Parkville parks. 40901‐00 7,761 31,142 25,000 6,074 2,500 Park Donaons Fund (63) Revenues $ 7,761 $ 31,142 $ 25,000 $ 6,074 $ 2,500 Total Sources $ 53,555 $ 56,345 $ 74,961 $ 56,035 $ 54,305 Park Expenses Parks improvements and projects funded in part of whole with parks donaons. Examples including English Landing Park restroom renovaons, trail enhancements, ball ﬁelds enhancements, low water bridge crossing, equipment, etc. 05‐41‐00 26,484 25,000 Park Benches Expenses related to Park Bench installaon 07‐01‐00 1,868 6,384 4,230 5,000 Transfer to Projects Fund Transfer to Projects Fund to supplement eligible projects. 20‐20‐00 25,000 25,000 Total Park Donaons Fund (63) Expenses $ 28,352 $ 6,384 $ 50,000 $ 4,230 $ 30,000 Ending Fund Balance Park Donaons Fund (63) $ 25,203 $ 49,961 $ 24,961 $ 51,805 $ 24,305 Re v e n u e s Ex p e n s e s 106 The Equipment Reserve Fund was previously used for large or small equipment purchases necessary to assist departments in their service to the cizenry and the operaonal needs of the department. Since the Equipment Reserve Fund does not have dedicated revenue source, equipment purchases are now funded as capital outlay expenses from source funds as indicated in the CIP. This fund is dormant with no planned revenues and expenses in 2018. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 1,751 ‐ ‐ ‐ ‐ Expenses 1,751 ‐ ‐ ‐ ‐ Ending Balance ‐ ‐ ‐ ‐ ‐ EQUIPMENT RESERVE FUND 107 The Projects Fund was previously used for larger capital improvement projects. Since there is not a dedicated revenue stream for the Projects Fund, capital improvements are now funded as capital outlay expenses from source funds as indicated in the CIP. The Projects Fund is sll used to account for one‐me revenues, such as signiﬁcant grant revenues, associated with major capital projects in order to avoid irregular ﬂuctuaons in the General Fund. In the chart below, the large increase in revenue for 2017 budgeted is due to a contract that was expected to be executed and payment to be due in one large lump sum. Once the contract was executed, a monthly payment system was instead set up. These payments are paid into the General Fund revenue. Year 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Revenues 113,117 222,959 766,000 12,500 65,000 Expenses 73,295 268,530 71,000 ‐ 65,000 Ending Balance 109,426 11,173 706,173 23,673 23,673 PROJECTS FUND 108 Projects Fund (95) Revenues and Expenses Type Account Descripon Account 2015 Actual 2016 Actual 2017 Budget 2017 Unaudited 2018 Budget Beginning Fund Balance Projected carryover from prior year. 69,604 56,744 11,173 11,173 23,673 Transfer from Park Donaon Fund Transfer from the Park Donaon Fund to cover expenses relang to the FOPP Shelter and the Friends Field Project. 41601‐00 40,000 25,000 Transfer from Sewer Fund Transfer from the Sewer Fund to assist in funding expenses relang to parks projects. 41631‐00 Transfer from General Fund Transfer from the General Fund to assist in funding eligible projects. Funding in 2015 is for the Route 9 Downtown Entryway Project. 41621‐00 4,577 15,910 Grants/Donaons Grant monies received for various projects in the Project Fund 41751‐00 12,500 172,431 12,500 Plae County Outreach Grants Plae County Outreach Grant monies to be applied toward eligible parks projects. 41781‐03 34,618 19,000 40,000 Partner Contribuons Contribuons pledged from project partners for local match. 41806‐00 96,040 707,000 Projects Fund (95) Revenues $ 113,117 $ 222,959 $ 766,000 $ 12,500 $ 65,000 Total Sources $ 182,721 $ 279,703 $ 777,173 $ 23,673 $ 88,673 Grants/Donaons Expenses Grant monies used for eligible street projects. 04‐11‐00 1,040 Expenses: Streets $ 1,040 $ ‐ $ ‐ $ ‐ $ ‐ Route 9 Corridor Study Expenses related to the Route 9 Corridor Study funded through a Planning Sustainable Places Grant. Will be paired with $15,000 of local match from the General Fund. 04‐14‐00 62,797 Downtown/Entryway Improvement Design Expenses relang to the downtown/entryway improvement design covered by a grant. 04‐24‐00 1,040 200,290 Expenses: Public Works $ 63,837 $ 200,290 $ ‐ $ ‐ $ ‐ PAC Detenon Pond Dredging No longer used. Expenses related to the dredging of the PAC detenon pond. Awarded a paral Plae County outreach grant of $5,000. 04‐21‐00 Parks/Sewer Building Façade Improvements Expenses related to installing a new roof, new doors and windows and making other designed building improvements. 04‐22‐00 15,647 English and Plae Landing Park Improvements Unbudgeted items from 2017 Budget, being carried over to 2018: FOPP Shelter, $30,900. 2018: Grant or donaon funded improvements to English Landing and Plae Landing Parks including restroom upgrades, low water bridge crossing repair, trail improvements, ball ﬁeld improvements, etc. Projects Fund dollars may be supplemented with contribu ons from the General Fund or Parks Donaons Fund. 04‐24‐00 1,172 30,458 71,000 25,000 Outreach Grant Projects Expenses related to Pla e County outreach grant projects. 04‐25‐00 22,135 40,000 Expenses: Parks $ 1,172 $ 68,239 $ 71,000 $ ‐ $ 65,000 Fewson Fund Projects Expenses related Fewson Fund projects. 04‐01‐00 8,286 Expenses: Sewer $ 8,286 $ ‐ $ ‐ $ ‐ $ ‐ Transfer to General Fund Transfer of surplus funds from prior projects to General Fund. 20‐10‐00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Projects Fund (95) Expenses $ 73,295 $ 268,530 $ 71,000 $ ‐ $ 65,000 Ending Fund Balance Projects Fund (95) $ 109,426 $ 11,173 $ 706,173 $ 23,673 $ 23,673 Expenses: Transfers Re v e n u e s Ex p : St r e e t s Ex p : P u b l i c W o r k s Ex p : P a r k s Ex p : Fe w s o n Ex p : Tr a n s f e r s 109 This page is le intenonally blank. 110 A Capital Improvement Program (CIP) is a major public infrastructure and planning tool for municipalies. The CIP idenﬁes capital projects and major equipment purchases and their ancipated funding sources to plan for and schedule the ﬁnancing for signiﬁcant community needs. Typically, a CIP project has a dollar amount over $5,000. The ﬁrst year of the 5‐year CIP is referred to as the annual capital budget or annual capital outlay, while the remaining four “out years” represent the long‐term plan. The CIP will be reevaluated each year to determine the projects and equipment that are most fundamentally important for the City. The 2018 CIP budget year includes $1,135,526 for capital projects and equipment. Sewer and street maintenance make up approximately 68% of the 2018 CIP. Year 2018 2019 2020 2021 2022 2023 Expenditures 1,135,526 2,999,896 1,432,855 1,159,041 882,637 1,865,096 Category Streets Sewer Parks Public Works Amin/IT Police Community Development Budgeted Expenditures 390,000 382,200 34,000 182,157 80,285 53,884 13,000 CAPITAL IMPROVEMENT PROGRAM 111 Capital Improvement Program FY 2018 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. This allows for updated resources to be available to staﬀ, there are no addional operaon budget costs associated. #2 100% General Fund 6,000 6,000 Admin Project Year 2 of 4 Building Safety Upgrades Install bulletproof glass panels and dais protecon throughout the building in phases. Phase 2: Municipal Court. This allows for added safety for staﬀ as well as cizens vising City Hall. There are no addional operang budget costs associated with this project. #2 100% General Fund 8,920 8,920 Admin/IT Equipment Replacement Servers Facilitate replacement of the City's two main servers that are each over 10 years old (life span 5 years). The replacement will allow for stable and reliable resources. There are no addional operaonal budget costs associated other than the long term planning in CIP for future replacement at the end of life span. #2 100% General Fund 10,000 10,000 Admin Equipment Replacement Copier The exisng plan is to replace the Admin copier in 2018. Purchasing has previously been determined to provide signiﬁcant savings over leasing. There may be a decrease of operaonal costs associated due to expected decrease in service calls. #1 100% General Fund 15,000 15,000 Admin Project Replacement Carpet Replacement Carpet Replacement phased in 4 diﬀerent areas over 4 years (Admin 1, Admin 2, Court, PD) Replacement is in accordance with the Maintenance study done in 2016. There is no expected change in impact on operaonal budget costs. #2 100% General Fund 27,500 27,500 Admin Project Replacement City Hall Landscaping Landscaping of the north side of City Hall. Improvements are in accordance with the Maintenance Study done in 2016. There may be a minimal increase in operaonal me spent aer completed landscaping for upkeep depending on added landscaping items. #2 100% General Fund 5,000 5,000 Admin Project Replacement Concrete Flatwork 720 square feet of concrete ﬂatwork every ﬁve years, includes hand rail repair and painng. This allows for proacve upkeep to City Hall, maintaining proper access to the building. There are no expected increases in the cost to operaonal budget. #2 100% General Fund 7,865 7,865 Admin/IT Total $80,285 $80,285 Com Dev Equipment New Building Permit Soware Project includes the purchase of a Drobox Business account, Microso Access training via MARC's Government Training Instute (GTI), and addional resources as needed. This purchase will have no addional impact on the Community Development Budget. #1 100% General Fund 3,000 3,000 Com Dev Soware New Development Code Integraon into eCode360 Portal The City adopted its new Title IV ‐ Development Code in 2017, but the document currently exists in PDF form and hasn't been integrated into the City's eCode360 online Municipal Code portal. Project includes cost for eCode360 staﬀ to integrate all 10 chapters, 166 pgs., tables and imagery into the searchable Municipal Code. This purchase will have no addional impact on the Community Development Budget. #1, #3 100% General Fund 10,000 10,000 Community Development Total $13,000 $13,000 Parks Mul‐year Project Year 2 of 3 ELP Low Water Crossing Improvement This project would raise the low water crossing in English Landing Park to reduce the amount of me the park is closed due to backwater from the Missouri River ﬂooding out the crossing. This will allow access to approximately 65 acres of ELP during major ﬂood events. This project will have no addional impact to the maintenance budget. #2, #4 96% Projects Fund; 4% Outreach Grant 500,000 24,000 Parks Equipment New Trailer Purchase 16‐foot heavy duty trailer for hauling tractor equipment for mowing remote areas. This project will assist with operaons eﬃciencies by allowing larger equipment hauling capacity. The parks department is responsible for mowing remote areas along highway trails and neighborhood parks. This project will have minimal impact on the operaonal budget. #4 100% General Fund 10,000 10,000 Parks Total $510,000 $34,000 *Corresponding descripons and explanaons of each Crical Success Factor can be found on Page 9. 112 Capital Improvement Program FY 2018 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact PW/ Streets Maintenance New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. This project will increase the future capital improvement programs based on the ﬁndings. #2 100% Transporta on fund 2018‐2022 515,000 40,000 Streets Project New Hawver Gulch Watershed Study Review the locaons of the low water crossings in the Hawver Gulch watershed. Model the proposed improvements and their overall impacts. Prepare cost esmates and a program to implement improvements. This study will review approximately 6 low waters crossings in the study watershed that typically ﬂood during major storm events, cung oﬀ access to residenal areas. The study w ill recommend changes to these storm sewer systems and increase the capacity of the system, allowing for vehicular traﬃc to residenal areas during major ﬂood events. The study will not have operaonal impact, however improvements developed from the study may impact future operaonal budgets. #2 100% Transporta on Fund 75,000 75,000 Streets Project New Mill Street Culvert Guardrail This project would add guardrails along Mill Street just west of Crooked Road. This project includes the installaon of guardrail along FF Hwy / Mill Street to provide addional safety measures along the roadway. This project will have minimal impact on the operaonal budget. #2 100% Transporta on Fund 50,000 50,000 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. This project will assist with the generang economic development by partnering with the developer on the construcon of a public parking lot. This project will provide public parking areas for adjacent businesses, and allow access to the downtown commercial area and events. This project will provide ongoing maintenance costs for the upkeep of the parking that will need to be included in future budgets. #2 100% General Fund 11,657 11,657 PW Project Replacement Relocate Siren #4 Relocate exisng tornado siren (Siren #4) to an accessible locaon for service. This project will relocate the exisng tornado siren to allow beer access for monthly maintenance by a third party contractor. It will connue to pr ovide emergency alerts during inclement weather to the community and surrounding areas. This project will have no addional impact to the maintenance budget. #1, #2 100% General Fund 5,500 5,500 Public Works Total $657,157 $182,157 Police Equipment Replacement Patrol Vehicle 2018 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. This purchase is the next priority on the ﬂeet replacement schedule for the Police Department. The replacement of a patrol vehicle will allow for a more stable vehicle to respond to cizen inquiries. This purchase will have minimal impact on the operaonal budget. #1, #2 100% General Fund 36,534 36,534 Police Equipment New Park Cameras and storage device. Install security cameras in parks. This will increase the ability to improve safety within the Park system, allowing for data to be collected on usage as well as to be used for preventave strategies. This will increase the operang budget due to ongoing maintenance of the cameras and the storage of pictures/video taken. #1, #4 100% General Fund 3,500 3,500 Police Soware Replacement CrimeStar records management system Replace/update the current version of CrimeStar RMS with the Enterprise Edion. Updang the system will allow for easier access to long term data, decreasing the amount of me spent to collect data for invesgaons. This is not expected to impact the operang budget, but will increase producvity throughout the department. #2 100% General Fund 13,850 13,850 $53,884 $53,884 Police Total *Corresponding descripons and explanaons of each Crical Success Factor can be found on Page 9. 113 Capital Improvement Program FY 2018 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Sewer Equipment Replacement WWTP Headworks Screen Rebuild Replace the inﬂuent mechanical bar screen at the WWTP. Begin design/bidding and construcon in 2018.The current headworks system is diﬃcult to access, making it hard to maintain. This project will reconstruct the exisng headworks screen to improve the maintenance operaons at the wastewater treatment plant. This project will have no addional impact to the maintenance budget. #2 100% Sewer Fund 90,000 90,000 Sewer Equipment Replacement RAS Pump AFD's Replacement of three RAS Pump drives that control the pump speed at WWTP. This project will replace the pump drives that control the pump speed for the RAS pumps at the wastewater treatment plant, improving the pump control eﬃciency and operaons of the wastewater. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 10,600 5,200 Sewer Equipment Replacement Clariﬁer Drives Rebuild two clariﬁer drives at WWTP. This project will rebuild the exisng clariﬁer drives at the wastewater treatment plant, improving the eﬃciency of the clariﬁers. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 16,000 16,000 Sewer Equipment Replacement Lab Equipment Purchase replacement lab equipment. This project will assist the operaons staﬀ with monitoring of the necessary wastewater tesng required by the state in accordance with the City’s sewer operaons permit. This project will have no addional impact to the maintenance budget. #2 100% Sewer Fund 6,000 6,000 Sewer Project Replacement South Naonal P.S. Equipment Replacement. Replace pumps, base elbows, rails, along with electrical work. This project will replace pumps and associated equipment on the exisng S. Naonal Pump Staon. This reconstrucon is necessary due to age and condion of the exisng pump staon. This project will decrease the operaonal budget with the installaon of new equipment. #2 100% Sewer Fund 63,000 63,000 Sewer Project Replacement CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. This project includes the cleaning and televising of the City’s sewer system. The footage obtained from the CCTV shows the condion of the exisng sewer system and allows staﬀ to be proacve and priorize future sewer improvements. This project will increase the future capital improvement programs based on the ﬁndings. #1, #2 100% Sewer Fund 357,000 57,000 Sewer Project Replacement Downtown Manhole Reconstrucon Phase 2 Second phase of man‐hole project started in 2016. This involves the reconstrucon of exisng manholes. This project includes the reconstrucon of exisng sewer systems in downtown Parkville that were idenﬁed as a priority from previous CCTV programs. The manholes will provide access to the manholes for future maintenance. This project will decrease the maintenance costs because it improves access to the sewer lines for future maintenance. #2 100% Sewer Fund 130,000 130,000 Sewer Project Replacement Sanitary Sewer Phase 4 Phase 4 repairs focus on repairing aged and poor condion sewer pipes, priorized in the line database. Includes lines discovered in the last two years of CCTV work. This project includes repairs to the sanitary sewer system that were idenﬁed as a priority from previous CCTV data. The repairs will migate minor sewer issues before they become larger sewer breaks. This project will decrease future operaonal budget due to the proacve maintenance of the sewer #2 100% Sewer Fund 215,000 15,000 Sewer Total $887,600 $382,200 *Corresponding descripons and explanaons of each Crical Success Factor can be found on Page 9. 114 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Streets Equipment Replacement Dump truck, 1‐ ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Trade‐in value approximately $7,000. This project will replace one dump truck in the Public Works ﬂeet that assists with the street maintenance and snow plow operaons, providing safe City streets to those who ulize the City streets. This project will have minimal impact on the operaonal budget. #1, #2 100% Transportaon Fund 60,000 60,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. This project will connue to repair the exisng City streets that have deteriorated over me, p roviding improved access throughout the City. This project will reduce the operaonal budget due to the proacve maintenance of the streets. #2 100% Transportaon Fund 250,000 250,000 Streets Maintenance New Curb Repair Repair defecve secons of curb due to general deterioraon of the curb. This project will connue to repair defecve curb on the City’s streets that have deteriorated over me, providing a beer route for the stormwater. This project will reduce the operaonal budget due to the proacve maintenance of the curbs. #2 100% Transportaon Fund 48,000 48,000 Streets Maintenance New Sidewalk Repair Repair defecve secons of sidewalk due to oﬀsets and selement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. This project will connue to repair and install concrete sidewalks that are deﬁcient or deteriorated, providing improved pedestrian access to area throughout the City. This project will reduce the operaonal budget due to the proacve maintenance of the sidewalks. #2 100% Transportaon Fund 12,000 12,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. This project provides preventave maintenance of the exisng asphalt streets, prolonging the life of the street by an average of 7 years. This project will reduce the operaonal budget due to the extended life of the street. #2 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. This project replaces the exisng pavement marking along the centerlines and edges of the street, as well as installing crosswalks and parking areas. This improves the safety of the motorists and pedestrians. This project will have no addional impact to the maintenance budget. #2 100% Transportaon Fund 10,000 10,000 Streets Total $390,000 $390,000 Grand Total $1,934,891 $1,135,526 2018 Budget Impact by Funding Source General Fund $198,326 Sewer Fund $382,200 Transportaon Fund $555,000 Other Fund $ ‐ TOTAL 2018 CIP $ 1,135,526 Capital Improvement Program FY 2018 *Corresponding descripons and explanaons of each Crical Success Factor can be found on Page 9. 115 Capital Improvement Program FY 2019 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin Project Replacement Carpet Replacement Carpet Replacement phased in 4 diﬀerent areas over 4 years (Admin 1, Admin 2, Court, PD) 100% General Fund 28,500 28,500 Admin Project Replacement Vinyl Tile Replacement Vinyl Tile Replacement (PD, Court, Admin) 100% General Fund 9,364 9,364 Admin/IT Project Year 3 of 4 Building Safety Upgrades Install bulletproof glass panels and dais protecon throughout the building in phases. Phase 3: Administraon Part 1 100% General Fund 13,500 13,500 Admin/IT Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including trim and stucco repairs 100% General Fund 9,433 9,433 Admin/IT Project Replacement Train Depot Building Repairs Replacement of 535 square feet of concrete ﬂatwork 100% General Fund 6,735 6,735 Admin Project Replacement Wallpaper Replacement (Court Room, Exec Chamber) Wallpaper Replacement in Court Room and Execuve Chambers 100% General Fund 6,139 6,139 Admin Project Replacement Masonry Inspecon and Repairs Complete inspecon of the masonry, and paral repoinng with related masonry repairs every 8‐ to 10‐years to forestall deterioraon. 100% General Fund 6,735 6,735 Admin Project Replacement Exterior Building Wide Paint Finishes Repaint Exterior Building Finishes 100% General Fund 5,900 5,900 Admin/IT Total $92,306 $92,306 Com Dev Project New Master Plan Update The Parkville Master Plan was adopted in 2009, and is recommended to be updated every 10 years. Project includes a consultant team conducng an extensive public engagement process, and updang the current plan's vision, community goals and objecves, SWOT analysis, data, maps and future land use projecons. 100% General Fund 175,000 175,000 Community Development Total $175,000 $175,000 Parks Equipment New Brush Hog Mower Aachment Aachment to 6‐series tractor used for mowing wetland area and river bank. 100% General Fund 25,000 25,000 Parks Equipment Replacement JD 6‐Series Tractor with Turf Tires Replacement for aging (30+ years) tractor in ﬂeet used primarily to mow riverfront parks. Can also handle a boom mower (shared with Streets) for mowing medians and riverbank. 100% General Fund 40,000 40,000 Parks Project New Friends Fields Constuct new pracce ﬁelds in Plae Landing Park 8% Parks Donaon 12% FOPP Donaon 125,000 100,000 Parks Equipment New Ballﬁeld Drag Replace the exisng a 3‐wheel drag for ballﬁeld maintenance. 100% General Fund 20,000 20,000 Parks Mul‐year Project Year 3 of 3 ELP Low Water Crossing Improvement This project would raise the low water crossing in English Landing Park to reduce the amount of me the park is closed due to backwater from the Missouri River ﬂooding out the crossing. 96% Projects Fund; 4% Outreach Grant 500,000 90,000 Parks Total $710,000 $275,000 Police Equipment Replacement Patrol Vehicle 2019 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 37,264 37,264 $37,264 $37,264 Police Total 116 Capital Improvement Program FY 2019 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact PW/Streets Maintenance New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon fund 2018‐2022 515,000 194,000 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 23,314 23,314 Streets Project New River Road Ditch Work Reconstruct the ditch along River Road by Thousand Oaks. Allow addional discharge by railroad pipe. 50% Transportaon Fund, 50% County Storm water Grant 50,000 25,000 Streets Project New Elm Street Creek Crossing Improvement This project would reduce the likelihood of water overtopping Elm Street. Immediate project would repair culvert at 11th Street and improve guardrail/roadway 50% Transportaon Fund, 50% County Storm water Grant 240,000 12,000 Streets Project New 76th Street Bridge Reconstrucon Reconstruct bridge along 76th Street that has deteriorated over me. Based on MoDOT bridge rangs, this bridge is one of the worst in Plae County. 20% Transportaon Fund, 80% BRO Funding from Plae County 180,000 20,000 PW Project New Thousand Oaks Tornado Siren Construct new tornado siren to cover the gap in service on the west side of Parkville around Thousand Oaks. 100% General Fund 23,000 23,000 Public Works Total $1,031,314 $297,314 Sewer Equipment Replacement RAS Pump AFD's Replacement of three RAS Pump drives that control the pump speed at WWTP. 100% Sewer Fund 10,600 5,400 Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund 11,500 11,500 Sewer Equipment Replacement Digester Blowers Replacement of two digester blowers at WWTP. 100% Sewer Fund 17,000 17,000 Sewer Equipment Replacement RAS Flow Meters Modify ﬂow meters 100% Sewer Fund 20,000 20,000 Sewer Project New WWTF Eﬄuent Pump Staon Install new pump sta on to protect UV building. 100% Sewer Fund 150,000 150,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 58,000 Sewer Project Replacement Sanitary Sewer Phase 4 Phase 4 repairs focus on repairing aged and poor condion sewer pipes, priorized in the line database. Includes lines discovered in the last two years of CCTV work. 100% Sewer Fund 215,000 200,000 Sewer Total $781,100 $461,900 Streets Equipment Replacement Dump truck, 1‐ton, 4‐ wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 62,000 62,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Maintenance New Curb Repair Repair defecve secons of curb due to general deterioraon of the curb. 100% Transportaon Fund 35,000 35,000 Streets Maintenance New Street Reconstrucon Major Project Improvements ‐Route 9 Phases 1 and 2a 100% Transportaon Fund 1,279,112 1,279,112 Streets Maintenance New Sidewalk Repair Repair defecve secons of sidewalk due to oﬀsets and selement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. 100% Transportaon Fund 15,000 15,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total $1,661,112 $1,661,112 Grand Total $4,488,096 $2,999,896 2019 Budget Impact by Funding Source General Fund $625,884 Sewer Fund $461,900 Transportaon Fund $1,912,112 Other Fund $ ‐ TOTAL 2019 CIP $ 2,999,896 117 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin Project Replacement Ceiling‐mounted cassees (room vent fans, heaters) Phased replacement of Ceiling‐Mounted Cassees beginning in 2020 100% General Fund 43,297 43,297 Admin Project Replacement Internal Building Wide Paint Finishes Repaint Interior Building Finishes 100% General Fund 21,967 21,967 Train Depot Project Replacement Air Handling Units and Split Systems replacement interior forced air unit, evaporator coil, refrigerant lines and three exterior condensing units 100% General Fund 19,102 19,102 Train Depot Project Replacement Fence Replacement of 320 linear feet of perimeter aluminum fence 100% General Fund 5,249 5,249 Train Depot Project Replacement Feet Pavers, Masonry Repair of 3,370 square feet of pao and Parking Pavers Only) 100% General Fund 43,229 43,229 Admin Project Replacement Carpet Replacement Carpet Replacement phased in 4 diﬀerent areas over 4 years (Admin 1, Admin 2, Court, PD) 100% General Fund 15,000 15,000 Admin/IT Project Year 4 of 4 Building Safety Upgrades Install bulletproof glass panels and dais protecon throughout the building in phases. Phase 4: Administraon Part 2 100% General Fund 10,500 10,500 IT Total $164,344 $164,344 Parks Project New Dog Park Shade Structure Construct a shade structure at the entrance of the two dog parks in Plae Landing Park. 50% Outreach Grant 50% Donaons 40,000 20,000 Parks Project Replacement Oﬃce, Renovaons (Incl. Finishes, Furnishings and Appliances) Vinyl ﬂoor coverings, Paint ﬁnishes, plumbing ﬁxtures, light ﬁxtures, Kitchenee with cabinetry and minor appliances, furnishings including a desk, chairs and bookcase 100% General Fund 10,612 10,612 Parks Mul‐year Project New Alloe Creek/English Landing Park Flood Berm (Stream bank upgrade) Mul‐year project to construct the White Alloe Creek ﬂood berm in phases. Will involve ﬂat rock creek banks between railroad tracks and Alloe crossing. 100% General Fund 150,000 50,000 Parks Total $200,612 $80,612 PW/Streets Maintenance New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon fund 2018‐ 2022 515,000 41,000 Streets Project New Elm Street Creek Crossing Improvement This project would reduce the likelihood of water overtopping Elm Street. Immediate project would repair culvert at 11th Street and improve guardrail/roadway 50% Transportaon Fund, 50% County Storm water Grant 240,000 108,000 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 23,314 23,314 Streets Project New 76th Street Bridge Reconstrucon Reconstruct bridge along 76th Street that has deteriorated over me. Based on MoDOT bridge rangs, this bridge is one of the worst in Plae County. 20% Transportaon Fund, 80% BRO Funding from Plae County 180,000 160,000 Public Works Total $958,314 $332,314 Police Equipment Replacement Patrol Vehicle 2020 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 38,010 38,010 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Purchase one in 2020. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,075 4,075 $42,085 $42,085 Police Total 118 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Sewer Equipment Replacement Aeraon Blowers Rebuild/Replace aeraon blower at the WWTP. One blower replaced in 2017. 100% Sewer Fund 11,000 11,000 Sewer Project Replacement Low Water Crossing Replace bridge crossing at entrance to Sewer Plant. Possible HMGP Grant 500,000 125,000 Sewer Equipment Replacement Pinecrest Pump Rebuild exisng pump at Pinecrest Pump Staon 100% Sewer Fund 9,300 4,500 Sewer Project New Sewer Manhole Inspecons Locate, open, inspect, and assess condion of manholes. Enter informaon into database and record photos. Update GIS map and database. 100% Sewer Fund 30,000 30,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 59,000 Sewer Project Replacement Sanitary Sewer ‐ Ongoing Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Total $1,907,300 $429,500 Streets Equipment Replacement Dump truck, 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 64,000 64,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Maintenance New Curb Repair Repair defecve secons of curb due to general deterioraon of the curb. 100% Transportaon Fund 40,000 40,000 Streets Maintenance New Sidewalk Repair Repair defecve secons of sidewalk due to oﬀsets and selement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total $384,000 $384,000 Grand Total $3,656,655 $1,432,855 2020 Budget Impact by Funding Source General Fund $287,041 Sewer Fund $429,500 Transportaon Fund $716,314 Other Fund $ ‐ $ 1,432,855 TOTAL 2020 CIP 119 Capital Improvement Program FY 2021 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Equipment Replacement Security System Upgrade Security System Upgrade. Fiy percent (50%) of the security system. 100% General Fund 11,041 11,041 Admin/IT Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including Bench Repairs 100% General Fund 4,416 4,416 Admin Project Replacement Carpet Replacement Carpet Replacement phased in 4 diﬀerent areas over 4 years (Admin 1, Admin 2, Court, PD) 100% General Fund 27,500 27,500 IT Total $48,957 $48,957 Police Equipment Replacement Patrol Vehicle 2021 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 38,770 38,770 Police Total $38,770 $38,770 Sewer Project Replacement Clariﬁer Floor Replacement of Clariﬁer Floor. One in 2016 and the other in 2018. 100% Sewer Fund 54,000 54,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 60,000 Sewer Project Replacement Sanitary Sewer ‐ Ongoing Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Total $1,411,000 $314,000 Parks Mul‐year Project New Alloe Creek/English Landing Park Flood Berm Mul‐year project to construct the White Alloe Creek ﬂood berm in phases. Will involve ﬂat rock creek banks between railroad tracks and Alloe crossing. 100% General Fund 150,000 50,000 Parks Total $150,000 $50,000 PW/Streets Maintenance New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon fund 2018‐2022 515,000 198,000 Streets Project New 6th Street Spillway Reconstruct the spillway to increase the ﬂow through the pipes and change proﬁle of low water crossing to prevent overtopping 50% Transportaon Fund, 50% County Storm water Grant 200,000 100,000 Public Works Total $715,000 $298,000 Streets Equipment Replacement Dump truck, 1‐ton, 4‐ wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 66,000 66,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Maintenance New Curb Repair Repair defecve secons of curb due to general deterioraon of the curb. 100% Transportaon Fund 40,000 40,000 Streets Maintenance New Sidewalk Repair Repair defecve secons of sidewalk due to oﬀsets and selement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. 100% Transportaon Fund 10,000 10,000 PW/Streets Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 23,314 23,314 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total $409,314 $409,314 Grand Total $2,773,041 $1,159,041 2021 Budget Impact by Funding Source General Fund $161,041 Sewer Fund $314,000 Transportaon Fund $684,000 Other Fund $ ‐ TOTAL 2021 CIP $ 1,159,041 120 Capital Improvement Program FY 2022 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Project Maintenance City Hall Building Repairs Maintenance improvements for City Hall as idenﬁed in the building reserve study including holding cell repairs, IT room split system replacement, and concrete ﬂatwork. 100% General Fund 25,883 25,883 Admin/IT Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including window and door replacement 100% General Fund 14,640 14,640 Admin/IT Total $46,523 $46,523 Police Equipment Replacement Patrol Vehicle 2022 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 39,000 39,000 Police Total $39,000 $39,000 Sewer Equipment Replacement Self Priming Pump Engine Driven Trash Pump for By‐Pass and Tank Cleaning. Can be used for ﬂood response and system overﬂow bypasses. 100% Sewer Fund 28,000 28,000 Sewer Equipment Replacement Pinecrest Pump Rebuild exisng pump at Pinecrest Pump Staon 100% Sewer Fund 9,300 4,800 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 61,000 Sewer Project Replacement Sanitary Sewer ‐ Ongoing Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Total $1,394,300 $293,800 Parks Mul‐year Project New Alloe Creek/English Landing Park Flood Berm (Stream bank upgrade) Mul‐year project to construct the White Alloe Creek ﬂood berm in phases. Will involve ﬂat rock creek banks between railroad tracks and Alloe crossing. 100% General Fund 150,000 50,000 Parks Total $150,000 $50,000 PW/ Streets Maintenance New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon fund 2018‐2022 515,000 42,000 Public Works Total $515,000 $42,000 Streets Equipment Replacement Dump truck, 1‐ton, 4 ‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 68,000 68,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 23,314 23,314 Streets Maintenance New Curb Repair Repair defecve secons of curb due to general deterioraon of the curb. 100% Transportaon Fund 40,000 40,000 Streets Maintenance New Sidewalk Repair Repair defecve secons of sidewalk due to oﬀsets and selement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total $411,314 $411,314 Grand Total $2,556,137 $882,637 General Fund $158,837 Sewer Fund $293,800 Transportaon Fund $430,000 Other Fund $ ‐ TOTAL 2022 CIP $ 882,637 2022 Budget Impact by Funding Source 121 Capital Improvement Program FY 2023 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin Equipment New Facility Reservaon Management Soware Soware for parks and facility reservaons to streamline online reservaons and payments. 100% General Fund 25,917 25,917 Admin Project Replacement Concrete Flatwork 720 square feet of concrete ﬂatwork every ﬁve years, includes hand rail repair and painng. 100% General Fund 7,865 7,865 Admin/IT Total $39,782 $39,782 Police Equipment Replacement Patrol Vehicle 2023 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 39,000 39,000 Police Total $39,000 $39,000 Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund 13,000 13,000 Sewer Project Replacement WWTF Treatment Upgrades Upgrade the treatment processes at the Sewer Plant. Possible SRF Loan 1,100,000 1,100,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 62,000 Sewer Project Replacement Sanitary Sewer ‐ Ongoing Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Total $2,470,000 $1,375,000 Streets Equipment Replacement Dump truck, 1 ‐ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 390,000 68,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Maintenance New Curb Repair Repair defecve secons of curb due to general deterioraon of the curb. 100% Transportaon Fund 23,314 23,314 PW/ Streets Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 40,000 40,000 Streets Maintenance New Sidewalk Repair Repair defecve secons of sidewalk due to oﬀsets and selement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total $733,314 $411,314 Grand Total $3,282,096 $1,865,096 2023 Budget Impact by Funding Source General Fund $118,782 Sewer Fund $1,375,000 Transportaon Fund $371,314 Other Fund $ ‐ TOTAL 2023 CIP $ 1,865,096 122 This page is le intenonally blank. 123 Performance Stascs 2013 2014 2015 2016 2017 % Change Administraon‐City Clerk Dog Licenses 145 185 134 141 92 ‐35% New N/A N/A 18 29 8 ‐72% Renewal N/A N/A 114 112 84 ‐25% Golf Carts Permits 42 50 52 20 29 45% Park Reservaons 229 242 294 366 279 ‐24% Fingerprint Payments 96 58 118 54 93 72% Public Informaon Requests 3 10 44 49 44 ‐10% Solicitor/Peddler Permits N/A 5 19 15 43 187% Total Business Licenses 439 429 501 504 559 11% New Business Licenses 86 77 109 94 117 24% In Town N/A N/A 15 21 21 0% Out of Town N/A N/A 94 73 96 32% Renewed Business Licenses N/A N/A 392 399 432 8% In Town N/A N/A 208 216 212 ‐2% Out of Town N/A N/A 184 183 219 20% Delinquent In Town Businesses N/A N/A 29 6 2 ‐67% Paid but not fulﬁlled all requirements N/A N/A 9 4 11 175% Never renewed N/A N/A 4 2 1 ‐50% Total Liquor Licenses 28 29 34 32 38 19% New N/A N/A 4 2 2 0% Changed N/A N/A 2 3 0 ‐100% Renewed N/A N/A 23 23 29 26% Picnic N/A N/A 5 5 7 40% Fishing Permits 17 14 9 5 3 ‐40% Field/Court Reservaons 147 237 318 268 ‐16% Baseball 94 225 318 250 ‐21% Soccer 42 8 7 5 ‐29% Volleyball 11 4 10 13 30% Administraon‐Finance Total salary and beneﬁt expenditures jurisdicon‐wide $ 1,940,319.00 $2,007,096.00 $1,960,843.00 $2,161,441.00 $ 2,302,515.00 7% Full‐me regular employees on the payroll 35 34 35 36 35 ‐3% Average years of service for all full‐me regular jurisdicon employees 8.6 9.5 7 7.7 8.8 14% Employee Turnover Rate 23% 31% 20% 19% 14% ‐26% Average Days to Fill Open Posions N/A N/A 73 51 76 49% Sick Leave Hour Ulizaon Rate 15% 45% 30% 44% 47% 7% Non‐Sewer Payments Collected by Credit Card N/A $ 5,638.14 $ 42,739.92 $ 68,209.87 $ 103,474.21 52% 124 Administraon‐Misc. Facebook Page Likes 500 1800 2,599 3,719 4267 15% Number of Posts N/A N/A 325 822 854 4% Twier Follows 650 1200 1,623 2,023 2379 18% Twier Impressions N/A N/A N/A 352 880 150% Twier Retweets N/A N/A N/A 288 359 25% Mail Chimp Subscribers N/A N/A N/A 644 723 12% Mail Chimp Messages Sent N/A N/A N/A 135 137 1% Press Releases N/A N/A N/A 37 47 27% Viemo Video Plays 793 879 1,430 910 1360 49% Live Stream Plays N/A 681 1,354 1,287 559 ‐57% Court Total Citaons Processed 1,657 2,021 1,603 1,387 1527 10% Speeding Citaons 796 1,030 745 518 747 44% Unregistered Vehicles 228 196 181 166 164 ‐1% Stop Sign Violaons 63 153 94 92 107 16% Operang a vehicle without insurance 53 88 49 50 46 ‐8% Parking violaon 14 67 48 46 63 37% Shopliing 45 46 33 39 57 46% DWI 31 40 37 19 19 0% Police Total Part 1Crimes Taken N/A 133 132 127 143 13% Total Part 1Crimes Cleared N/A 80 70 77 105 36% Criminal Homicide 0 0 0 0 0 Forcible Rape 4 3 1 1 2 100% Robbery 2 0 2 0 0 Assault 16 18 22 28 26 ‐7% Burglary 10 8 10 16 12 ‐25% Larceny ‐The 52 104 90 75 96 28% Motor Vehicle The 1 0 7 7 8 14% Parkville Cleared Violent Crimes N/A 95% 92% 100% 100% 0% Naonal Average Cleared Violent Crimes N/A 40% 46% 46% N/A Parkville Cleared Property Crimes N/A 54% 44% 49% 66% 35% Naonal Average Cleared Property Crimes N/A 20% 19% 18% N/A Park U. Deer Hunt 26 10 10 26 6 ‐77% Children Supported w/ Shop with a Cop 14 18 15 16 15 ‐6% Total Police Dispatch Calls for Service 2,922 3,059 3,207 3,158 3506 11% Custodial Arrests Per Year 324 323 406 360 415 15% Vehicle Crashes in Parkville 163 144 130 144 133 ‐8% Finger Print Card N/A N/A 127 137 155 13% Avg. Turnaround Time per Finger Print Card (hours) N/A N/A 0.25 0.25 0.25 0% Police Report Requests N/A N/A 99 148 156 5% Avg. Turnaround Time per Police Report Requests (hours) N/A N/A 0.41 0.41 0.5 22% Police Video Requests N/A N/A 19 6 9 50% Avg. Turnaround Time per Police Video Requests (hours) N/A N/A 1 1 1.5 50% Avg. Police Miles Driven N/A N/A 24,900 23,900 20,300 ‐15% Performance Stascs 2013 2014 2015 2016 2017 % Change 125 Performance Stascs 2013 2014 2015 2016 2017 % Change Public Works HHW Event Usage 25 16 7 80 28.6 ‐64% HHW Facility Usage (Cars) 225 139 160 298 256 ‐14% Clean Up Aendance 983 800 223 547 617 13% Parks Park Area (Approx. Acres) 70 210 210 210 210 0% Trees Planted N/A N/A 36 29 40 38% Trees Removed N/A N/A 27 48 23 ‐52% Number of 5K/10K Races N/A N/A 12 19 23 21% Funds spent on Park Tree Trimming/Removal $ 7,206.00 $ 17,533.31 $ 9,907.88 $ 23,525.50 $ 8,600.00 ‐63% Streets Total Lineal Feet of Roadway 197,339 210,310 210,850 210,850 215026 2% Total Lineal Feet of Cul‐De‐Sacs 21,070 21,070 22,230 22,230 93 ‐100% # of Street Rangs 203 209 210 210 220 5% % of Street Rangs at or below a sasfactory Level 56.00% 42.50% 43.83% 50.97% 20.39% ‐60% Community Development Missouri One Call Ulity Locates 1,406 1,746 2,088 1,330 1,850 39% Avg. Turnaround Time per Missouri One Call Ulity (Hours) N/A N/A 1 1 1 0% Sign Permits Approved 22 24 19 29 12 ‐59% Avg. Turnaround me per non‐ 84 sign permit (Hours) N/A N/A 1 N/A 1 N/A Avg. Turnaround me per 84 sign permit (Hours) N/A N/A 3 3 3 0% Temporary Sign Permits Approved 12 19 8 22 19 ‐14% Avg. Turnaround me per temporary sign permit (Hours) N/A N/A 0.5 0.5 0.5 0% Illegal Signs Removed 271 282 570 180 240 33% Total Inspecons 1,541 2,398 1,738 1,716 2,048 19% Building Permits Issued (All Permits) 163 216 245 314 225 ‐28% Building Permit Fees Collected $ 156,416.58 $ 257,323.10 $ 219,258.05 $ 389,975.63 $ 287,980.82 ‐26% Occupancy Inspecons 77 68 49 49 37 ‐24% Improvement Fees Collected $ 24,869.01 $ 44,934.75 $ 21,959.69 $ 40,651.25 $ 13,542.03 ‐67% New Single Family Permits 56 72 65 63 56 ‐11% Single Family Permit Fees Collected $129,647.00 $ 171,506.00 $ 149,440.00 $ 151,090.75 $ 148,551.00 ‐2% New Single Family Valuaon $5,963,534.00 $2,327,846.00 17,631,256.00 $17,804,859.00 $19,816,853.00 11% New Townhome Units N/A 9 2 2 1 ‐50% New Townhome Permits Fees Collected N/A $ 16,873.00 $ 5,152.00 $ 7,460.00 $ 4,952.00 ‐34% 126 Performance Stascs 2013 2014 2015 2016 2017 % Change New Townhome Valuaon N/A $ 1,313,000.00 $ 1,450,000.00 $ 1,008,000.00 $ 725,000.00 ‐28% Commercial Tenant Finish 14 11 11 7 11 57% Commercial Tenant Finish Permit Fees $ 4,596.25 $ 17,272.20 $ 26,143.15 $ 7,057.50 $ 20,125.80 185% Commercial Tenant Improvements Valuaon $ 17,272.20 $ 2,695,490.00 $ 5,292,100.00 $ 330,002.00 $ 3,611,582.00 994% New Commercial Units N/A 3 1 3 2 ‐33% New Commercial Unit Fees Collected N/A $ 25,177.25 $ 6,449.00 $ 75,554.25 $ 1,777.50 ‐98% New Commercial Unit Valuaon N/A $ 5,540,527.00 $ 1,147,847.00 $45,500,000.00 $ 170,000.00 ‐100% All Other Permit Valuaon N/A N/A $ 2,668,176.00 $ 1,820,515.00 $ 2,932,234.00 61% All Other Permit Fees N/A N/A $ 32,627.05 $ 25,351.95 $ 36,780.50 45% Sewer Connecon Fees $ 60,900.00 $ 87,000.00 $ 84,100.00 $ 72,500.00 $ 47,850.00 ‐34% Code Enforcement Complaints 29 79 103 103 78 ‐24% Code Enforcement Complaint Violaons 21 65 74 62 62 0% Code Enforcement Complaint Violaons Abated 18 53 40 58 53 ‐9% Code Enforcement Complaint Pending 3 12 34 4 7 75% Code Enforcement Complaint Hearings 2 2 4 4 2 ‐50% Other Code Enforcement Violaons Abated N/A 116 83 83 82 ‐1% Floodplain Compliance Reviews 9 7 4 4 4 0% Floodplain Permits issued 1 2 1 2 2 0% Sewer Sewer Payments Collected by Credit Card N/A $ 22,274.10 $ 87,582.80 $ 119,830.77 $ 186,458.53 56% # Number of Parkville Sewer Customers 1,704 1,725 1,800 1,865 1,890 1% # of Gallons Treated Per Day (January) N/A N/A 42,581 561,097 507,935 ‐9% Removal Eﬃciency for BOD (January) N/A N/A 98.1% 97.9% 97.1% ‐1% Removal Eﬃciency for TSS (January) N/A N/A 95.6% 97.2% 90.8% ‐7% # of Gallons Treated Per Day (February) N/A N/A 469,571 493,931 466,679 ‐6% Removal Eﬃciency for BOD (February) N/A N/A 95.9% 98.3% 97.5% ‐1% Removal Eﬃciency for TSS (February) N/A N/A 91.7% 96.5% 91.2% ‐5% # of Gallons Treated Per Day (March) N/A N/A 421,548 475,323 456,581 ‐4% Removal Eﬃciency for BOD (March) N/A N/A 97.8% 98.7% 97.9% ‐1% 127 2013 2014 2015 2016 2017 % Change Removal Eﬃciency for TSS (March) N/A N/A 93.7% 96.4% 95.3% ‐1% # of Gallons Treated Per Day (April) N/A N/A 514,000 564,833 616,733 9% Removal Eﬃciency for BOD (April) N/A N/A 97.8% 99.3% 98.9% 0% Removal Eﬃciency for TSS (April) N/A N/A 91.1% 95.6% 97.6% 2% # of Gallons Treated Per Day (May) N/A 440,161 678,516 770,903 578,161 ‐25% Removal Eﬃciency for BOD (May) N/A 96.0% 97.6% 98.5% 98.1% 0% Removal Eﬃciency for TSS (May) N/A 93.0% 95.1% 96.5% 92.2% ‐4% # of Gallons Treated Per Day (June) N/A 565,400 647,167 526,767 447,500 ‐15% Removal Eﬃciency for BOD (June) N/A 98.2% 98.8% 98.9% 98.8% 0% Removal Eﬃciency for TSS (June) N/A 95.7% 96.8% 98.0% 95.6% ‐2% # of Gallons Treated Per Day (July) N/A 422,484 499,065 496,194 514,032 4% Removal Eﬃciency for BOD (July) N/A 99.1% 99.1% 98.9% 99.0% 0% Removal Eﬃciency for TSS (July) N/A 96.4% 97.0% 97.7% 97.7% 0% # of Gallons Treated Per Day (August) N/A 436,548 483,452 529,710 732,387 38% Removal Eﬃciency for BOD (August) N/A 98.7% 99.1% 99.5% 98.8% ‐1% Removal Eﬃciency for TSS (August) N/A 95.8% 97.7% 98.5% 94.7% ‐4% # of Gallons Treated Per Day (September) N/A 414,367 520,533 655,567 510,267 ‐22% Removal Eﬃciency for BOD (September) N/A 99.2% 99.3% 99.1% 99.1% 0% Removal Eﬃciency for TSS (September) N/A 97.7% 96.9% 96.9% 98.0% 1% # of Gallons Treated Per Day (October) N/A 486,548 428,387 500,806 521,226 4% Removal Eﬃciency for BOD (October) N/A 98.9% 99.4% 98.6% 98.8% 0% Removal Eﬃciency for TSS (October) N/A 97.7% 97.8% 94.9% 95.5% 1% # of Gallons Treated Per Day (November) N/A 405,700 494,567 489,600 466,133 ‐5% Removal Eﬃciency for BOD (November) N/A 99.0% 98.1% 98.4% 98.7% 0% Removal Eﬃciency for TSS (November) N/A 97.3% 95.5% 96.4% 96.8% 0% # of Gallons Treated Per Day (December) N/A 422,533 624,032 462,548 449,258 ‐3% Removal Eﬃciency for BOD (December) N/A 98.5% 97.7% 97.7% 98.2% 1% Removal Eﬃciency for TSS (December) N/A 96.4% 94.8% 93.1% 94.1% 1% Sewer Rate Increase 3.0% 3.0% 2.5% 10.0% 10.0% 0% Performance Stascs 128 A ACCOUNT NUMBER – A system of numbering or otherwise designang accounts, entries, invoices, vouchers, etc., in such a manner that the symbol used quickly reveals certain required informaon. APPROPRIATION – An authorizaon made by the Board of Aldermen that permits the City to incur obligaons and to make expenditures of resources. AMERICAN MEDICAL RESPONSE (AMR) – Provides ambulance service to the Parkville area. ASSESSED VALUATION – This is the value of property. The assessed value is set by the Plae County Assessor, who is charged with determining the taxable value of property according to a formula set by the State of Missouri. B BOARD OF ALDERMEN – The Mayor and Aldermen (8 members), collec vely acng as the legislave and policy‐making body of the City. BOND – A wrien promise to pay a speciﬁed sum of money, called the face value of principal amount, at a speciﬁed date or dates in the future, called the maturity date(s), together with periodic interest at a speciﬁed rate. BUDGET CALENDAR – The schedule of key dates that the City follows in the preparaon and adopon of the budget. BUDGET DOCUMENT – The instrument used by the budget‐making authority to present a comprehensive ﬁnancial plan of operaons to the Board of Aldermen. BUDGET MESSAGE – The opening secon of the budget from the City Administrator, which provides the City Council and the public with a general summary of the most important aspects of the budget. BUDGET ORDINANCE – The oﬃcial enactment by the Board of Aldermen to legally authorize City staﬀ to obligate and expend revenues. C CAPITAL IMPROVEMENT PROGRAM (CIP) – A mul‐year plan or schedule for the acquision of infrastructure, facilies and major equipment. CAPITAL EXPENDITURE – Expenditure incorporated within the CIP document to acquire, maintain, repair, or upgrade capital assets. Typically more than $5,000. CAPITAL OUTLAY DIVISION – A division created to account for general fund dollars to be used for the acquision or the construcon of major capital facilies or equipment. D DEBT SERVICE FUND – A fund established to account for the accumulaon of resources for, and the payment of, long‐term debt principal and interest. GLOSSARY 129 DEPARTMENT – A major administrave organizaonal unit of the City that indicates overall management responsibility for one or more divisions. DIVISION – A major administrave organizaonal unit of the City that indicates overall management responsibility for one or more acvies. E ENTERPRISE FUND – A fund established to account for operaons of the sewer system. It is operated in a manner similar to private business enterprises where the intent is cost recovery. EXPENDITURES – A decrease in the net ﬁnancial resources of the City due to the acquision of goods and services. F FISCAL YEAR – A 12‐month period to which the annual operang budget applies. The City of Parkville operates on a January 1 to December 31 as its ﬁscal year. FRANCHISE FEE – A fee paid by public service ulies for use of public property in providing their services to the cizens of a community. FRIENDS OF PARKVILLE ANIMAL SHELTER (FOPAS) – A not‐for‐proﬁt corporaon providing animal control for the city. FUND – An accounng enty with a self‐balancing set of accounts that record ﬁnancial transacons for speciﬁc acvies or government funcon. FUND BALANCE – The excess of assets over liabilies. G GENERAL FUND – The fund used to account for all ﬁnancial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS – Bonds that ﬁnance a variety of public projects that pledge the full faith and credit of the City. GRANT – A contribuon by a government or other organizaon to support a parcular funcon. I INTEREST EARNINGS/LOSSES – The earnings or losses from investments. L LICENSES, PERMITS, & FEES – Revenues collected by from individuals or business concerns for various rights or privileges granted by the government. M MAINTENANCE – All materials or contract expenditures covering repair and upkeep of City buildings, machinery and equipment, systems and land. 130 MATERIALS – Expendable materials and operang supplies necessar y to conduct department acvity. MID‐AMERICA REGIONAL COUNCIL (MARC) – MARC is an organizaon that coordinates projects and provides representaon for all of the Kansas City metropolitan area local governments. N NEIGHBORHOOD IMPROVEMENT DISTRICT (NID) – A NID may be created in an area desiring certain public‐use improvements that are paid for by special tax assessments to property owners in the area in which the improvements are made. O OPERATING BUDGET – The annual budget and process that provides a ﬁnancial plan for the operaon of government and the provision of services for the year. P PERFORMANCE STATISTICS – Speciﬁc quantave measures or work performed within an acvity or program. PROPERTY TAXES – Used to describe all revenues received in a period from current taxes, delinquent taxes, penales and interest on delinquent taxes. Property taxes are levied on both real and personal properes according to the property's valuaon and tax rate. PUBLIC HEARING – The porons of open meengs held to present evidence and provide informaon on both sides of an issue. PURCHASE ORDER – A document issued to authorize a vendor or vendors to deliver speciﬁed merchandise or render a speciﬁed service for a stated esmated price. R RESERVE – An account used to indicate that a poron of a fund balance is restricted for a speciﬁc purpose or not available for appropriaon and subsequent spending. REVENUE – Funds that the government receives as income. S SALES TAX – The tax placed on the value of goods sold within the City. SOUTH PLATTE FIRE PROTECTION DISTRICT (SPFPD) –Provides ﬁre protecon and to the Parkville area. T TAX INCREMENT FINANCING (TIF) ‐ An economic tool used by cies to ﬁnance real estate development costs. Addional property taxes generated by new development within a district formed are used to ﬁnance these real estate and infrastructure costs. A tax increment is that poron of the property taxes generated by the development above what the taxes would have been had the development not occurred.