HomeMy Public PortalAbout2004.08.23 BAR Meeting MinutesMINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
The Board of Architectural Review met in regular session on August 23, 2004 at 7:30
p.m. in the Council Chamber at the Town Hall located at 25 West Market Street,
Leesburg, Virginia. Members present were Cliff Vaughn, Teresa Minchew, Tracy
Coffing, Pamela Reed, Bobbi Elliott, Dieter Meyer, and Paige Buscema.
APPROVAL OF THE MINUTES FROM THE JULY 19, 2004 MEETING.
Ms. Minchew asked for a motion to approve the minutes.
Mr. Meyer moved that the minutes from July 19, 2004 be deferred.
Ms. Elliott seconded.
BOARD ACTION: Approved, vote 6-0-0.
APPROVAL OF THE CONSENT CALENDER
BAR CASE 04-94: Request for approval of alterations to residence located at 130
Chesterfield St. BAR CASE 04-99: Request for approval of two signs for Technique
Color Hair Studio located at 21 Wirt St SW. BAR CASE 04-63: Request for approval of
refacing the Long and Foster sign at 508 East Market St BAR CASE 04-97: Request for
approval of two signs for Office Depot located at 548 East Market St. BAR CASE 04-
98: Request for approval of a second monument sign located at 1003-1099 Edwards
Ferry Rd.
Ms. Minchew asked for a motion to approve the above cases without discussion.
Ms. Elliott moved to approve the items on the consent calendar subject to the conditions
and clarifications noted in the staff report.
Mr. Meyer- seconded.
BOARD ACTION: Approved, vote 6-0-0.
BAR CASE 04-67: Request for approval of construction of commercial buildings to be
located on the properties at 106 Harrison Street SE, 201 Loudoun Street SE, 203
Loudoun Street SE and 205 Loudoun Street SE, zoned B-1. The BAR previously
approved demolition of the buildings on these properties. The application was deferred
from the July 19, 2004 meeting.
Mr, Turner came forward to address the Board.
Mr. Rocky LaRock came forward to address the Board.
Ms. Lalire came forward to address the Board and stated that the project before the BAR
had been discussed briefly at the June 21, 2004 meeting. Ms. Lalire added that the
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
discussion concerned the use of the man-made material, Koma, which hasn't been use in
the historic district previously. Given the lack of information about the performance and
appearance of the material, it had been recommended that Koma be replaced with wood
trim or ungrained hardiplank.
Mr. LaRock indicated that the Koma material is the same as the Azek that has been
proposed.
Mr. Vaughan asked if a site could be provided so that the material in context could be
inspected.
Mr. LaRock stated that the material could be seen on a project at 20705 Turner Farm
Lane (at the corner of Sycolin Rd and Goose Creek). Mr. Turner stated that if any of the
BAR members would like to call him, he would be more than happy to show where the
material is being used. Contact him at 703-898-7882.
Mr. Meyer stated he would be interested to learn the cost benefit analysis of using wood
as opposed to using a synthetic material. Mr. Turner said that it was a little more
expensive to use the Koma but the product entailed less maintenance because it did not
have to be repainted as often and Koma lasted longer than wood, "it doesn't rot". Ms.
Minchew indicated that the Koma material had never been used before and she had
concerns about this project being a test case because there is not enough information
about the product and because of the prominent location of the development.
There was a discussion about the Royal Street elevation. Mr. LaRock stated agreement
about staff comments on the foundation material for the Royal Street side, adding that the
foundation of the center section could be eliminated taking the siding to grade and the
stone foundation of the "anchor" structure at the corner of Harrison and Royal could
"wrap around the corner," but then decrease in height corresponding the slope of the
topography on Royal Street.
The BAR made comments about the scale of the clock and circular vents that these
features be revised.
Ms. Betty Lamar stated that when she moved there seven years ago everything was quiet
and it should stay that way.
Ms. Linda Ifert from 205 Royal Street commented on the windows of the project stating
that two years ago she had requested her windows be replaced but was told that her
residence musthave wooden windows. Ms Lalire said that the standards were different
for historic buildings than new residential construction. She also noted that commercial
new construction, because of its size, was permitted to have metal windows.
Ms. Elliott moved to approve BAR CASE 04-67 according to the conditions and
clarifications of the staff report including:
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
1. Restudy Koma trim material.
2. Replace faux -grained cement fiberboard with smooth (ungrained) fiberboard --
retaining same siding types and reveals as depicted.
3. Mortar of stone foundation to be sand color.
4. Projecting brick water table to be added brick bay on the west side of the
Loudoun Street building; water table to be the same height as the stone
foundation.
5. Brick mold (around windows of brick buildings) to be 3.5 inches wide.
6. Dormer roof material must be similar to roof material of main block of the
building where the dormer is located - so if the building roof is standing seam
metal the dormers must be standing seam metal and if the main roof is slate then
the dormers must have slate roofs.
7. There will be no freestanding light fixtures. Revised drawings to include building
light fixtures to show placement and scale.
8. Restudy brick to meet criteria of design guidelines.
9. Submit paint color chart.
10. Well for mechanical equipment to be 48 inches in depth with equipment not to
exceed the height or be visible from the public way.
11. Doors will be wooden with TDL transoms.
12. Design changes include: enlarging size of "functioning" clock and reducing size
of circular vent while increasing width of vent trim.
13. A comprehensive sign plan for the development must be submitted to the BAR
for approval.
14. Landscaping subject to BAR approval.
15. The BAR application is subject to meeting other town regulations.
16. BAR application drawings and plans must be consistent with the rezoning concept
plan.
17. Drawings or projects may not be altered without prior approval of the BAR;
revised drawings reflecting the amendments noted above must be submitted for
the BAR file.
Mr. Meyer added to the motion that the joints of the stone construction be 3/4 of an inch
rather than 1 1/2, brick foundation is eliminated on the Royal Street center "building"
elevation Brick foundation of center building on Royal Street elevation to be eliminated
and siding to be extended to grade; a stone foundation to be added to the Royal and
Harrison Street (corner) structure. Stone foundation will extend across the front
(Harrison Street) facade of the brick building and will wrap around to the north (rear) and
south (Royal Street) elevations and 5/4 X 31/2 molding to accent the detail of the louver
vent.
BOARD ACTION: Approved as amended and with conditions as noted, vote 6-0-0.
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
BAR CASE 04-85 Request for approval of construction of a residence on the vacant lot
located at 212-A Royal Street. The application was deferred from the July 19, 2004
meeting to restudy the project.
Ms. Lalire came forward to address the Board; she indicated that a revised drawing was
submitted addressing comments by the BAR at the July meeting.
Mr. AJ Pallotta carne forward to address the board. Mr. Pallotta indicated his interest in
using hardiplank trim.
Ms. Lalire stated that an example of hardiplank trim had not been provided.
There was a discussion about the necessity of adding a rear porch to the design of the rear
elevation since there were French doors on the second story.
Mr. Meyer• moved to defer BAR CASE 04-85 due to lack of information.
Ms. Elliott seconded.
BOARD ACTION: Approved, vote 6-0-0.
BAR CASE 04-89: Request for approval of demolition of the building located at 10
Liberty Ave SW.
Ms. Lalire stated that the applicant requested deferral of the item to allow more time to
produce post -demolition plans as required by the ordinance.
Mr. Meyer moved to defer BAR CASE 04-89 until October 18, 2004 meeting.
Ms. Elliott seconded.
BOARD ACTION: Deferred, vote 6-0-0.
BAR CASE 04-96
Request for approval of construction of an accessory building on the property located at
301 North King Street.
Mr. David Martine came forward to address the Board. Ms. Minchew clarified that the
building had been constructed without approval by the BAR and would be reviewed as if
it had not been constructed previously. Mr. Martine agreed.
Ms. Lalire came forward to address the BAR, noting that the applicant had been
contacted during construction and had been informed that the building had 110 permit
from the BAR to construct the building, adding that there was no guarantee that the BAR
would approve the structure as constructed and that windows and doors must meet the
criteria of the design guidelines.
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
Mr. Martine said he had been contacted by Kristie, and he was a new resident to
Leesburg and the last thing he wanted to do was to not cooperate with the goals of the
historic district. He stated that originally he thought he was outside of the district but later
after construction he found out that he was inside the boundary. Ms. Lalire contradicted
Mr. Martine stating that the zoning department had told him he was in the district and he
had in fact submitted an application to the BAR prior to beginning construction.
Mr. Martine stated that he felt that he needed the storage and couldn't wait for the BAR
meeting, adding that he had obtained a contractor to do the work.
Ms. Minchew stated that the building was visible and building elements such as the
window and door could be seen from the public way. She noted that although the faux -
grained siding was not as apparent from the public, the windows and doors did not meet
the criteria of the design guidelines and was detectable as inappropriate features.
Mr. Meyer mention there is a precedent that should be followed with respect to the siding
and the building details including the synthetic trim, clad windows and metal door.
Ms. Elliot rnoved to approve BAR CASE 04-96 subject to staff clarifications and meeting
comments:
1. A 12 -foot -by -15 -foot frame shed sheathed in grained cement siding with wooden
non -clad simulated -divided -light windows and a wooden non -clad panel
pedestrian door. The building has a 3.8 -foot setback from the rear property line
and a 3.2 -foot setback from the north property line.
2. Lattice to be added to the foundation to screen open area at the base of the
structure.
3. Application does not include lighting, the addition of exterior fixtures must be
approved by the BAR prior to installation.
4. Projects and drawings may not be altered without prior approval of the BAR.
BOARD ACTION: Approved vote 5-1-0, (Mr. Meyer opposed).
BAR CASE 04-100: Request for approval of an accessory building on the property
located at 201 Royal St, SE, zoned B-1.
Ms. Lalire requested the application be deferred for lack of information.
Mr. Meyer moved to defer BAR CASE 04-100 to the September 20, 2004 meeting.
Ms. Elliott seconded.
BOARD ACTION: Deferred, vote 6-0-0.
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
BAR CASE 04-95: Request for approval of alterations to the site plan for Leesburg Plaza
located at 504-540 East Market St.
Ms. Minchew excused herself from the podium and left the room. Mr. Meyer stepped in
as acting Chair.
Mr. Matt Lattin from Federal Realty came forward to address the Board. He stated that
they agreed with staff comments with the exception of reducing the height of the light
fixtures to 20 feet.
Mr. Meyer asked about the highlighted area on drawings that were submitted.
Mr. Chris Weber from Federal Realty came forward to address the board, he indicated
that all highlighted areas, were the proposed changes to the site. He noted areas where the
stamp "brick" concrete would be added to improve pedestrian circulation. Mr. Weber
stated that the grid layout had been requested by the planning department and that aspect
was in response to town comments.
Mr. Meyer inquired about the number of light fixtures (and poles). Mr. Lattin stated that
at the 20 foot required height, there would be 89 light fixtures and 70 poles.
There was a discussion about lighting and retaining some of the existing light fixtures.
Ms. Lalire stated that other shopping centers in the vicinity had lower (in height) free-
standing light fixtures, adding that the site plan of the center had been redesigned to
establish pedestrian scale and circulation so the light fixtures should reflect pedestrian
scale as well,
Ms. Elliott indicated that the light fixture height must be in compliance with the H-2
Corridor guidelines.
Ms. Reed agreed.
Ms. Lalire inquired about landscaping issues. There was a discussion about replacing
sidewalk with landscaping to reduce the apparent scale of the parking lot.
Ms. Elliott moved to approved BAR CASE 04-95 subject to staff clarification of the site
plan that consists of a modification of interior vehicular travel aisles with the insertion of
a "grid" road and corresponding sidewalk layout and items # 1,3,4 of the staff report
including:
1. "Brick" pattern stamped asphalt for sidewalks; BAR should verify that all
sidewalks including existing and proposed will be similarly treated.
3. Addition of shoebox-style 20 -foot light fixtures meeting the DCSM standards.
4. Site plan indicates landscape areas but specific planting to be reviewed by Current
Planning with comments distributed to the BAR for review in the future.
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
Ms. Buscema seconded.
BOARD ACTION: vote 5-0-1, (Ms Minchew abstained).
BAR CASE 04-101: Request for a modification to a previously approved sign plan for
the Sunoco Station located at 615 East Market St. zoned B-2.
Mr. Nemecek from Bohler Engineering carne forward to address the Board.
Mr. Clayton McCaine representative from Sunoco came forward to address the Board.
Ms. Lalire indicated that an application had been approved previously but the applicant
would like to revisit the issue of signs for the canopy and car wash and then consider the
signs for the gas pumps.
Ms. Lalire stated that at the July meeting the application had been approved with channel
letter signs for the canopy and car wash (yellow faces with blue returns) to match the
convenience store sign, adding that the applicant would like to reconsider the color
scheme of the channel letter signs.
Mr. Nemecek stated that Sunoco would prefer to have blue channel letter signs and
modify the convenience store sign to include blue text that would then match the channel
letter signs. Mr. Nemecek stated that the monument signs had been changed so that the
pricing sign was revised to include yellow text — so those signs consisted of yellow, red
and blue.
Mr. McCaine stated that for the gas pump units they would like blue signs as submitted.
Ms. Lalire stated that by regulations the pump signs can not exceed 2 square feet.
There was a discussion about the pump signs. Ms. Lalire requested that the pump signs
be reviewed by the zoning department.
Mr. Meyer moved to approve BAR CASE 04-101 per staff recommendation including:
1. A 1 -foot -by -9 -inch -high blue channel letter with bronze/black returns for the
canopy.
2. A 1 -foot -by -6 -inch -high blue channel letter sign with bronze or black returns for
the car wash.
3. A 3 -foot -high arch convenience store sign consisting of blue text on a gold and
red background,
4. The color scheme of the monument sign as presented on drawing dated June 22,
2004. consisting of gold, blue and red,
5. Drawings and projects may not be altered without prior approval of the BAR. And
further discussion to be between staff and applicant about the gas pump signs.
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MINUTES BOARD OF ARCHIECTURAL REVIEW AUGUST 23, 2004
BOARD ACTION: Approved, vote 6-0-0.
OTHER BUSINESS
Staff requested that the Streetscape Amendment of the Town Code be deferred to permit
additional time to include new comments.
Members discussed picking up BAR packets at the Town Hall.
Ms Coffling moved to adjourned.
Ms. Kidney seconded.
BOARD ACTION: Approved, vote 6-0-0.
MEETING ADJOURNED: 10:30 PM
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Teresa Minchew, Chairperson
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Ann M Ford, Secretary
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