HomeMy Public PortalAboutFeb 20 Excutive Session Memorandum RecordCity of Greencastle
City Hall
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653 9211
Idunbar a(�citvofareencastle.com
February 20, 2013
111. New Business
IV.
Call to Order
Adam Cohen called the meeting to order at 6:30 PM; upon roll by Clerk
Treasurer Lynda Dunbar the following were present: Adam Cohen, Terry
Smith, and Phyllis Rokicki, Mayor Susan Murray, Laurie Hardwick
The Common Council of the City of Greencastle met to consider the
purchase of real property. This was done per IC 5- 14 -1.5-
6.1 (b) (2d) for discussion of strategy for purchasing or leasing real property
Adjournment
Motion was made by Terry Smith to adjourn the meeting at 7:20
Second Phyllis Rokicki , 3- 0,motion carried
ATTEST:
LyyR'da R. Dunbar, Clerk Treasurer
Greencastle Common Council
Executive Session
Memorandum of Record
6:30 P.M.
Susan V. Murray, Mayor
Lynda R. Dunbar
Clerk Treasurer
Greencastle City Hall
City of Greencastle
City Hall
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
Idunbarcitvofgreencastle.com
February 20, 2013
Greencastle Common Council
Special Session
Minutes
7:30 P.M.
II. Public Petitions and Comments -None
III. Old Business -None
IV. New Business
ATTEST:
Lydda R. Dunbar, Clerk Treasurer --
\ y
Susan V Murray, Mayor
Lynda R. Dunbar
Clerk Treasurer
Greencastle City Hall
Call to Order; Roll Call
Mayor Murray called the meeting to order at 7:30 PM; upon roll by Clerk
Treasurer Lynda Dunbar the following were present: Adam Cohen, Terry
Smith, and Phyllis Rokicki. Jinsie Bingham and Mark Hammer Absent
A. Cancellation of Warrants -Old Outstanding Checks- Motion was made by
Phyllis Rokicki to cancel the old outstanding warrants that were presented,
second Terry Smith, 3 -0, motion carried.
B. Common Council discusses Goals for 2013- No formal action was taken.
The Common Council members had a conversation on how Greencastle can
continue to be a vibrant community. The Stellar Grant Project is a once in a life
time opportunity. We need to be open in how we as a council can help growth
in our downtown. It was also discussed how we communicate to our residents.
It was determined we are doing this through our Facebook page, an active
website, weekly radio interview.
V. Adjournment
Motion was made by Phyllis Rokicki to adjourn the meeting at 8:05
Second Terry Smith, 3 -0, motion carried
City of Greencastle
City Hall
One North Locust Street, P O. Box 607
Greencastle, Indiana 46135
765.653 9211
IdunbarCa�citvofgreencastle.com
February 12, 2013
Greencastle Common Council
Regular Meeting
Minutes
7:00 P.M.
II. Public Petitions and Comments: None
IV. Department Reports:
a. Cemetery — Ernie Phillips
b. Engineer —
c. Fire Department — Bill Newgent
d. Park and Recreation — Rod Weinschenk
e. Planner — Shannon Norman
f. Police Department — Tom Sutherlin
g. Department of Public Works — Brad Phillips
h. Water & Wastewater Department — Richard Hedge
i. City Attorney - Laurie Robertson Hardwick
Lynda R. Dunbar
Clerk Treasurer
Greencastle City Hall
Call to Order; Roll Call
Mayor Murray called the meeting to order at 7:00 PM; upon roll by Clerk -
Treasurer Lynda Dunbar the following were present: Adam Cohen, Mark
Hammer, Phyllis Rokicki and Terry Smith. Absent Jinsie Bingham.
III. Special Requests:
A. Street Closure- Greencastle Farmers Market -Paula Evans- A motion was
made by Mark Hammer to allow the Street Closures with the stipulation
that the Farmer Market meet with the Fair On The Square Committee to
work together on a solution on how both events can be held on May 11,
2013, second Phyllis Rokicki, 4 -0 motion carried
B. Street Closure- DePauw Univ. Little 5 — Paul Dugdall- A motion by Adam
Cohen to allow the Street Closures with the stipulation that Mr. Dugdall
provided a certificate of insurance and a copy of the release form for the
event to Laurie Hardwick, City Attorney for her approval, second Terry
Smith, 4 -0, motion carried
C. Street Closure- DePauw Univ. Commencement — Tony Robertson- A
motion was made by Phyllis Rokicki to allow the Street Closures with the
stipulation that the University notify Gobin United Methodist Church of the
times the street closures, second Terry Smith, 4 -0, motion carried.
D. Collegiate Bike Race- A motion was made by Mark Hammer to allow the
Collegiate Bike Race to run at the Big Walnut Sports Park, second Terry
Smith, 4 -0, motion carried.
VI. Reports
a. Mayor's Report
b. Clerk- Treasurer's Report
c. Councilors
VII. Approval of Minutes
a. Regular Session - January 8, 2013 - Motion by Phyllis Rokicki to approve
minutes as presented, second by Mark Hammer, 4 -0, motion carried.
b. Special Session- January 22, 2013
c. Special Session- January 24, 2013
Motion by Phyllis Rokicki to accept the minutes for January 22, 2013 as
presented and January 24, 2013 with corrections made to buildings under
item A and morale in item B, second Mark Hammer, 3 -0, Terry Smith
abstained, motion carried.
VIII. Approval of City Claims
a. Motion by Adam Cohen to approve claims as presented, second by Terry
Smith, 3 -0, Mark Hammer abstained, motion carried.
IX. Old Business -None
X. New Business
a. Resolution 2013 -2- A Resolution Amending Resolution 2008 -26, A
Resolution Amending Resolution 2008 -21, Approving
Funds for The Construction of Ivy Tech Community College- Motion
was made by Terry Smith to accept Resolution 2013 -2 as presented,
second Mark Hammer, 4 -0, motion carried.
b. Resolution No. 2013 -4- A Resolution Declaring Official Intent To
Purchase Property For Homeless Shelter- Motion was made by Adam
Cohen to accept Resolution 2013 -4 as presented, second Terry Smith, 4 -0,
motion carried.
c. Executive Session and Special Session February 20, 2013 Executive
Session will start at 6:30 p.m. and Special Session at 7 :30 p.m.
XI. Adjournment
Motion by Terry Smith to dismiss at 8:25 PM, second by Mark Hammer,
4 -0, motion carried
ATTEST:
g
da R. Dunbar Clerk Treasurer
Susan V. Murray, Mayor