The URL can be used to link to this page

Home My Public Portal About2019 Budget 2019 Parkville City Budget Fiscal Year: January 1, 2019 ‐ December 31, 2019 2019 Operang Budget 2019‐2024 Capital Improvement Program “Autumn Waterfall” by Bob Thompson 2 Government Finance Oﬃcers Associaon of the United States and Canada (GFOA) presented a Disnguished Budget Presentaon Award to City of Parkville, Missouri, for its Annual Budget for the ﬁscal year beginning January 1, 2018. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a ﬁnancial plan, as an operaons guide, and as a communicaons device. This award is valid for a period of one year only. We believe our current budget connues to conform to program requirements, and we are subming it to GFOA to determine its eligibility for another award. 3 ELECTED OFFICIALS Mayor Nanee K. Johnston Aldermen Tina Welch Ward 1 Philip Wassmer Ward 1 Dave Riman Ward 2 Brian Whitley Ward 2 Robert Lock Ward 3 Douglas Wylie Ward 3 Marc Sportsman Ward 4 Greg Plumb Ward 4 CITY STAFF City Administrator Joe Parente Senior Management Team Alysen Abel Public Works Director Mahew Chapman Finance / Human Resources Director Kevin Chrisman Police Chief Michelle Heﬂey Treasurer Stephen Lackey Community Development Director Melissa McChesney City Clerk Anna Mitchell Assistant to the City Administrator 4 CITYWIDE ORGANIZATIONAL CHART 5 GFOA 2017 Disnguished Budget Award Elected Oﬃcials and City Staﬀ Organizaonal Chart Introducon & Overview Budget Message 2018‐2019 Goals, Priories, & Acon Items About Our Community: Budget Strategies Budget Process Budget Development Budgeng Basics Other Informaon and Policies Posion Summary Schedules Summary of Intergovernmental Fund Transfers Financial Policies Financial Summaries FY 2019 All Funds Summary General Fund Summary Detailed Financials General Fund Revenues Expenditures Administraon Department Police Department Municipal Court Public Works Department Community Development Department Operaons Division: Streets Operaons Division: Parks Nature Sanctuary Public Informaon Division Informaon Technology Division Capital Outlay Debt Service Funds Sewer Fund Transportaon Fund Fewson Fund Economic Development Fund Emergency Reserve Fund Nature Sanctuary Donaon Fund Parks Donaon Fund Veterans Memorial Fund Projects Fund 2019 ‐ 2024 Capital Improvement Program (CIP) Performance Stascs Glossary TABLE OF CONTENTS 2 3 4 6 7 11 14 16 17 18 20 21 22 24 25 30 31 32 33 34 38 40 41 46 50 52 55 59 62 66 69 72 75 79 84 89 93 96 98 100 102 104 106 109 121 126 6 2019 Budget Message 2018‐2019 Goals, Priories, and Acon Items About Our Community: Form of Government: Descripon of the Mayor‐Board of Aldermen‐City Administrator City Demographics: Summary of City populaon stascs and City amenies. Budget Strategies: Movaons behind this budget document. Budget Process: Timeline of budget development and implementaon. Budget Development: Summary of budget work sessions INTRODUCTION AND OVERVIEW 7 11 14 16 17 18 7 November 30, 2018 The Honorable Mayor and Members of the Board of Aldermen 8880 Clark Avenue Parkville, MO 64152 RE: The 2019 City Budget Dear Mayor and Board: In accordance with Secon 112.070.D. of the Parkville Municipal Code, I hereby present the 2018 Annual Operang Budget and 2019 – 2024 Capital Improvement Program (CIP). The budget will be adopted by the Board of Aldermen on December 18, 2018. 2019 Budget in Brief The operang budget includes projected revenues and expenditures for 15 governmental funds: General Fund, Emergency Reserve Fund, Debt Service Funds (5), Economic Development Fund, Fewson Fund, Nature Sanctuary Donaons Fund, Park Donaons Fund, Veterans Memorial Fund, Projects Fund, Sewer Enterprise Fund, and Transportaon Fund. The total operang budget is approximately $11.0 million as demonstrated in the table below: In addion to the operang budget, the City has a 5‐year Capital Improvement Program (CIP). The 2019 – 2024 CIP is a planning document that priorizes capital projects and establishes a ﬁnancing strategy for compleng each project. The 2019 CIP includes $3.1 million of capital improvements. The City’s poron of the 2019 CIP (budget impact) is budgeted to be funded as follows: Sewer Fund (19%), Transportaon Fund (67%), and the General Fund (15%). The ﬁve‐year plan (2020‐2024) reﬂects the priories of the governing body for the immediate future, but it will be evaluated on an annual basis and adjusted to reﬂect changing needs and condions. Budget Purpose The budget is the most signiﬁcant document that the City prepares each year. The budget is organized to convey to the reader the services being delivered by the municipal government to the community in 2019. The budget serves four primary goals: Revenues (includes carryover fund balance except in debt service funds) Expenses Balance General Fund 5,868,725 4,906,552 962,173 Emergency Reserve Fund 1,655,579 431,434 1,224,145 Debt Service Funds 1,826,284 1,818,031 8,253 Special Revenue Funds 3,436,999 2,459,484 977,515 Sewer Enterprise Fund 1,963,899 1,386,479 577,420 TOTAL $ 14,751,486 $ 11,001,980 $ 3,749,506 8 1. Policy Document – The budget is an expression of Board of Aldermen policy. Policy is implemented by the appropriaons made, projects funded, and staﬃng authorized for the upcoming year. 2. Financial Plan – The budget sets out how expenditures are to be made and speciﬁes ancipated revenues and other resources to fund those expenditures. The document is a reﬂecon of related ﬁnancial policies such as the Purchasing Policy, Reserve Policy, Debt Management Policy, the Fewson Fund Policy, and the Neighborhood Improvement District (NID) Financing Strategy. The Capital Improvement Program (CIP) is a long‐term capital purchase planning document that aempts to balance future needs with future revenue. 3. Operaons Guide – The budget outlines the broad range of City services provided to cizens according to each department and division of the government. 4. Communicaons Device – The budget communicates to the general public the annual priories of the City of Parkville and the services purchased with taxes and other fees. The budget contains charts and graphs that are designed to assist readers with understanding the complex ﬁnancial data included herein. Budget Priories for 2019 In each of the past three years, the Mayor and Board of Aldermen parcipated in a strategic session workshop to review community priories and set organizaonal goals. A key outcome of the process in August 2018 was the conﬁrmaon of the City of Parkville Vision Statement: Vision Statement Parkville oﬀers an exceponal quality of life for residents and visitors by embracing opportunies to enhance commerce and economic acvity, while preserving the community’s historic charm, aracve character and unique natural environments. The vision statement is an expression of the inspiraonal long‐term impact resulng from the work of the City of Parkville. In addio n, the Mayor and Board idenﬁed ﬁve crical success factors – the things that must go well – to achieve the City’s vision. Critical Success Factors 1. Basic Services Parkville will be a role model for delivery of City services and will meet citizens on their level with customer service that consistently exceeds expectations. 2. Infrastructure Maintain existing infrastructure and construct new facilities that support safety, standards, and aesthetics, using cost efficient and best management practices while thinking strategically. 3. Economic Development Parkville employs an economic development strategy that supports community and market needs, provides diverse quality development opportunities, makes strategic use of incentives, and encompasses all areas of the community. 4. Parks Our parks are regionally recognized for diverse use and quality facilities that provide residents and visitors an outdoor destination. All neighborhoods will be connected by trail to each other, the City, and regional park systems. 5. Finances Stable finances give us a road map for future priorities while guiding staff's allocation of time and resources. Although a finite resource, it emphasizes the need for quality economic development, serves as a positioning tool for strategic partnerships, and allows us to make decisions based on long- term cost efficiencies versus short-term responses. 9 General Fund Overview The General Fund is the largest governmental fund and accounts for the primary governmental operaons including administrao n, municipal court, police, public works, parks, and community development. General Fund revenues are healthy, and the projected year‐end revenues for 2018 are expected to exceed projecons by $260,313, or 6%. Revenues for 2018 were budgeted 2.2% above 2017 projecons to account for growth‐related increases in sales taxes, property taxes, and building permits. Year‐end expense projecons are approximately $178,356 below budget. This is due primarily to personnel savings, legal services savings, and capital improvement projects that were postponed in 2018 but will be completed in 2019. The savings will be carried over to 2019 to parally support one‐ me General Fund expenses including capital outlay ($277,102) and transfer to emergency reserves ($317,500). The General Fund Operaons Budget is proposed to increase by $206,666, or 5.1%. Most of the increases are in the Personnel expenses, including salaries and related beneﬁts costs. In 2019, the ﬁnal 50% of the recommended wage increases from the 2017 Classiﬁcaon Study is included in the budget. The budgeted ending fund balance is approximately 24% of 2019 budgeted expenditures, which exceeds the Board’s goal to maintain a 15% balance. The larger balance is warranted based on the ﬁve‐year fund projecon that includes ongoing transfers to emergency reserves. Emergency Reserve Fund A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2019 to maintain the balance of the Emergency Reserve Fund at $1.2 million, which is approximately 27% of 2019 General Fund budgeted expenditures (including CIP). This balance exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. In recent years, the Board has strategically grown reserves beyond the minimum target in order to prepare for the need to backstop special assessment delinquencies for the Brush Creek and Brink Meyer Neighborhood Improvement Districts (NIDs). The City requires healthy reserves to support the NID ﬁnancing strategy to maximize contribuons to the Emergency Reserve Fund and 5‐year CIP. Beginning in 2017 the Emergency Reserve Fund began a projected balance reducon in accordance the approved NID ﬁnancing strategy. Debt Service Funds The City issued permanent ﬁnancing for the Brush Creek and Brink Meyer NIDs in 2014. The Brush Creek NID debt ﬁnanced the extension of sewer infrastructure, and the Brink Meyer NID debt supported improvements to Brink Myers Road, including the retaining wall. The Board has established a long‐term ﬁnancing strategy to make future payments if assessments are delayed due to delinquencies. The City connues to pursue its economic development opons to encourage property owners to develop in this area and stay current on all assessments. In 2018, the City began payments on the 2017 Enhanced Street Improvement program. The payments will be made out of the Transportaon Fund and will connue through 2022. Sewer Enterprise Fund The Board of Aldermen’s policy related to the Sewer fund is to maintain working capital equal to at least 90 days of operang expenses and the annual debt payment. The 2019 budget reﬂects a projected balance of working capital slightly above the target. A large number of unexpected repairs and equipment failures in past years impacted the fund balance. The 2019 Sewer Fund esmated ending fund balance is $503,323, which is above the working capital of target of $378,492. In addion to roune operang expenses, the 2019 budget included capital outlay (CIP) of $377,400. The largest poron of funding is recommended to complete are priority improvements that were idenﬁed in the 2008 Sanitary Sewer Evaluaon Study (SSES) and subsequent closed‐circuit television (CCTV) inspecons. The ﬁve‐year CIP includes funding to connue an annual CCTV and cleaning program on a cycle of reviewing the enre sanitary sewer system every 8 years in accordance with industry best management pracces. Funding is recommended to do a major line repair project every two to three years to keep up with maintenance needs. 10 Transportaon Fund Infrastructure has been a Board of Alderman priority for the past ﬁve years. In 2017 and 2018, Street improvement projects total $1.7 million in improvements were made, including an enhanced street improvement program and the ini aon of the Route 9 project. Through careful planning, the Board has increased street maintenance repairs to improve streets that were deteriorang at faster rate than basic maintenance funding could ﬁx. With the compleon of street, curb, and sidewalk improvements in 2017 and 2018, the overall rang of streets in Parkville hav e improved. The iniaon of the Route 9 project will be a mul‐year improvement that will transform the main north‐south artery through the community to a vastly improved transportaon corridor with pedestrian friendly features, including sidewalks and bike trails. The 2019 Transportaon Budget includes connued improvements to streets, curbs, and sidewalks. The proposed budget of $320,000 for improvements is consistent with the priority set by the Board for improving streets. Beginning in 2018, the City began making annual debt service payments of $215,000 per year through 2022, for the 2017 enhanced street improvement program. Both expenditures will place stress on the Transportaon Fund, which is principally supported by transportaon related taxes. The City will aempt to manage these expenses unl such me the temporary 2018 Street Improvement debt is rered. Included in the 2019 Budget is a reducon of $15,000 in the transfer of funds to the General Fund to help support the personnel costs for the Streets Division of the Public Works Department. Over the upcoming ﬁscal years, the City will need to connue to look for ways to grow and stretch transportaon dollars to help meet these needs. Future Outlook/Strategic Plan The 2019 budget maintains essenal services at current levels and directs limited addional resources toward the ﬁve crical success factors. The City is fortunately experiencing steady growth in its retail, residenal, and commercial base that bodes well for future ﬁnancial security. The Board connues to exercise cauon when implemenng new projects and expanding services due to the debt burden associated with the Brush Creek and Brink Meyer NIDs. Success can come from taking advantage of grant opportunies and strategic ﬁnancing. For example, the English Landing Park restroom project and the replacement of the low water crossing at the entrance to the park are being completed through a combinaon of sources – federal and county grant and City funding. The ﬁrst two phases of the Route 9 Improvements are funded through a combinaon of state and federal grants, with local match dollars from a special Community Improvement District sales tax. In 2019, the construcon of a new feature to Plae Landing Park, the Wetland Restoraon Proje ct, is funded mostly with federal money. In addion to ecological beneﬁts, the project will include an expansion of recreaonal opportunies in the riverfront parks. Acknowledgments City staﬀ, volunteer board members, and consulng partners worked hard to prepare this annual budget that will guide City operaons for the upcoming year. I appreciate the eﬀort of the staﬀ each year to analyze budget recommendaons and respond to quesons while handling their roune dues. Special thanks to the Mayor and Board of Aldermen for devong extra me to budget work sessions and the strategic priories workshop. Because of your aenon and thoughul input, I am conﬁdent this budget reﬂects the key community priories for the upcoming year. Respecully submied, Joe Parente City Administrator 11 In accordance with the vision statement and crical success factors established by the Board of Alderman, and presented in the City Administrator’s Budget Message, the Board has established the following goals and priories. Staﬀ was directed to ulize these goals and priories in preparing the annual budget. Staﬀ was also directed to idenfy departmental acon items that are intended to address the goals. A summary is as follows: Goal Area 1: Economic Development Strategy A: Develop annexaon strategy and city service area. Acon Items: Evaluate potenal areas for annexaon Collaborate with Plae County on annexaon policies and municipal service delivery Develop annexaon strategies and present to the Board of Aldermen in a work session Use Master Plan process to guide and aﬃrm decision making on future annexaons Strategy B: Promote Downtown redevelopment and vibrancy. Acon Items: Explore development of Visitor Center Research Quiet Zone designaon with railroad Use Master Plan process to increase bike and pedestrian connecvity to downtown Explore Wiﬁ for downtown and park Implement Vision Downtown Parkville objecves—Wayﬁnder Signage Capitalize on changes in property ownership for redevelopment opportunies Improve CID relaons Solicit Proposals for Missouri American Water site redevelopment Establish process for the development of design guidelines for improvements to buildings Iniate Design Guidelines Commiee Develop Chapter 353 Program for Building Improvement Program Complete Six and Park Oﬃce Development Conduct parking needs assessment and explore redevelopment of City‐owned parking lot Develop streetscaping program Strategy C: Ence Development in exisng NID’s Acon Item: In conjuncon with new development, develop strategies to reduce NID debt Strategy D: Complete 45/435 Developments Acon Items: Complete Developmental Code Review and Approval Complete review of Economic Development incenves, cost beneﬁt, and But‐For Determinaon Adopt and Implement any approved incenves Implement Development Improvements and Permits for any approved development Market the area for development Strategy E: Review Economic Development Policy Acon Items: Review Strategic Planning Inia ve by the Parkville Economic Development Corporaon Review and revise Economic Development policy 2018 ‐2019 GOALS, PRIORITIES, & ACTION ITEMS 12 Goal Area 2: Financial Stability Strategy A: Pursue Park Sales Tax Ballot iniave Acon Items: Develop priority projects and meline Establish ballot referendum Educate the community Iniate project implementaon Strategy B: Pursue Use Tax ballot iniave aer state legislatu re clariﬁes rules Acon Items: Monitor state eﬀorts to develop uniformity in use tax reporn g Idenfy how funds will be applied Establish me‐line for ballot referendum and educaonal campaign Goal Area 3: Infrastructure Strategy A: Implement Rout 9 project Acon Items: Complete acquision of easements and right of way Bid and Construct Improvements to Lakeview Complete ﬁnancing for second segment Explore Sixth Street Improvement with Board of Aldermen; Ini ate Design Iniate Preliminary Engineering for next segment Explore grant opportunies for next segment Strategy B: Complete trail connecons Acon Items: Complete Parkville to Riverside connecon Use Master Plan Process to idenfy strategies to improve neighborhood connecvity Iniate Brush Creek Trail Project in associaon with 435 Development Strategy C: Upgrade Sanitary Sewers and storm water sewers in the community Acon Items: Connue CCTV Program and Cost Esmates Update Capital Improvement Plan based on priories Complete budgeted improvements Strategy D: Enhance and Establish standards for medians, roundabouts, and common areas. Acon Items: Develop an enhanced beauﬁcaon program for major thoroughfares Develop an adopt a right of way program for private businesses and volunteer groups Strategy E: Refresh seasonal branding (e.g., holiday lighng and decoraons) Acon Items: Iniate the planning and selecon of new holiday decoraons Purchase new holiday decoraons for right of way Strategy F: Connue to make progress addressing infrastructure backlog Connue rang the streets and looking for funding opons Complete Low Water Crossing project Complete Parks Maintenance Building project Complete Wetland Restoraon Project 2018 ‐2019 GOALS, PRIORITIES, & ACTION ITEMS 13 Strategy G: Develop Pocket Park Master Plan Acon Items: Hire a consultant to develop a Pocket Park Master Plan Explore funding opportunies for the plan and improvements Strategy H: Examine ﬁre suppression capacity in downtown Acon items: Meet with Missouri American Water Meet with the Southern Plae Fire Protecon District Provide a public educaon forum for downtown residents for issues and planned improvements Develop strategies to enhance ﬁre suppression capacity in downtown. Strategy I: Upgrade Bell Road Acon Items: Explore funding opportunies Explore road improvements Goal Area 4: Neighborhoods Strategy A: Maintain a safe community Acon Items: Monitor regional and area trends Ulize Neighborhood Associaon Social Media Sites for enhanced communicaons Goal Area 5: Service Delivery Strategy A: incorporate and upgrade technology Acon items: Purchase tablets to compliment computer funconality Convert screen projectors to Flat screen TV’s—Board Room and Conference Rooms Explore communicaon upgrades for public safety Complaint Log Database System Soware Agenda and Meeng Management System Soware Explore Budgeng, Capital Development, and Asset Management Soware Park Reservaon Soware Strategy B: Aract and retain a high performing staﬀ Acon items: Complete implementaon of the compensaon Study Present LAGERS Upgrade proposal to the Board of Alderman Goal Area 6: Long‐term staﬃng needs Strategy A: Add posions as service level and organizaonal capacity needs increase Acon items: Separate Finance and Human Resources dues by creang HR Director full or part me posion With the adopon of a Park Sales Tax, create a full‐me Parks Director and Acvies Coordinator Increase staﬃng level for streets and parks maintenance workers Add two Police Oﬃcers for Western Parkville service area 2018 ‐2019 GOALS, PRIORITIES, & ACTION ITEMS 14 Form of Government Parkville operates under a Mayor‐City Administrator‐Aldermen form of government. The mayor is elected at‐large for a three‐year term (beginning in 2016) and two board members are elected for two‐ year terms from each of the City’s four wards. The Mayor and Board of Aldermen provide leadership in seng and achieving community policy, establishing the budget, and hiring the administrator/department heads. The Mayor and Board are commied to the provision of eﬃcient and quality services essenal to the quality of life cizens enjoy in Parkville. The day‐to‐day operaons of City government are handled by a professional staﬀ headed by the City Administrator. The City Administrator recommends the annual budget, implements policy adopted by the governing body, hires addio nal staﬀ, and supervises department head level posions. City Demographics The City of Parkville, Missouri, is a fourth‐class city* organized and exisng under the laws of the State of Missouri. What constutes a fourth class City is the form of government and the populaon of the City at the me of its incorporaon. The City is located approximately 10 miles northwest of downtown Kansas City, Missouri, in Plae County, Missouri. Plae County, Missouri, is in the northwest poron of the state of Missouri. In 1990 the City had 2,402 residents, in 2000 the City had 4,059 residents, and in 2010 the City had 5,554 residents. Since then, the populaon of Parkville has shown a consistent yearly increase, showing our most recent census populaon of 6,772 in 2017. ABOUT OUR COMMUNITY *Class of city is determined by populaon size at the me of incorporaon. 15 Municipal Services and Ulies: The City provides many municipal services including police, public works, parks, community development, and municipal court. The City provides public wastewater and stormwater services for the majority of the City. For the remainder of the services provided to the cizens of Parkville, the City partners with the Southern Plae Fire District and Ambulance department, Missouri American Water, Spire Gas and Kansas City Power & Light. Transportaon and Facilies: The City is located near the following four major highways: Interstate 435, Interstate 29, Interstate 635 and Missouri Route 152. Missouri state highways 45 and 9 also bisect the City. Because of its locaon, the City’s residents have a short commute into downtown Kansas City, the Kansas City Internaonal Airport, and Kansas City’s Downtown Airport, providing both commercial and charter ﬂights. Educaonal Facilies: The City is served by the Park Hill School District that currently holds an “accredited with disncon” rang from the State of Missouri Department of Elementary and Secondary Educaon, which is the highest aainable rang. The Park Hill School District is comprised of nine elementary schools, three middle schools, two high schools, and one alternave school. Of these schools, the most commonly aended are Graden Elementary, Lakeview Middle School, and Park Hill South High School. The City’s metropolitan locaon provides residents with easy access to several colleges and universies for undergraduate, graduate, and connuing educaon opportunies. The City is home to Park University, a private, four‐year liberal arts instuon founded in 1875, with a full‐ and part‐me enrollment of more than 11,000 students at 40 campus locaons across the United States. Recreaonal Facilies: The City is well known for its restaurants and “Main Street” appeal. The City maintains six public parks and two nature sanctuaries. The City assumed maintenance dues of Plae Landing Park in summer 2014 and acquired the land from Plae County in February 2018. The City is also home to The Naonal Golf Club, a private golf course designed by Tom Watson. Medical and Health Facilies: The City is served by the following hospitals: Providence Medical Center approximately 8 miles from the City in Kansas City, Kansas; the University of Kansas Hospital, located approximately 9 miles from the City in Kansas City, Kansas; North Kansas City Hospital, located approximately 9 miles from the City in North Kansas City, Missouri; and St. Luke’s Northland Hospital, located approximately 7 miles from the City in Kansas City, Missouri. American Medical Response (AMR) provides ambulance services within the City under contract with the Southern Plae County Ambulance District. Addionally, there are numerous physicians and densts which serve the residents of the City. ABOUT OUR COMMUNITY 16 Maintaining the Financial Health of the City: While aempng to provide cizens with high quality services for the lowest responsible cost, the Mayor and the Board of Aldermen have the challenge of ensuring that the City maintains a sound ﬁnancial condion. The City of Parkville’s ﬁnancial posion is monitored and reviewed by the City Administrator, staﬀ, and the Board of Aldermen. The Board has closely examined past expenses with the help of enhanced ﬁnancial reporng. Using informaon from past years, the Board has aempted to minimize projected expenses in selected areas in order to direct funding to the areas of greatest importance to the cizens. Providing Quality Services at a Reasonable Cost: The Mayor, Board of Aldermen, and staﬀ place a high priority on listening to and addressing the concerns of the cizens in the community. As a result, the Board recognizes that there are signiﬁcant planning and infrastructure needs to be addressed and have documented those concerns in the long range CIP. Simultaneously, the Board is aware that everyday maintenance and repair of infrastructure and amenies are of great importance and connues to mindfully budgets for these expenses. Long and Short Term Goal Seng: The Board of Aldermen developed ﬁve crical success factors at the Board’s annual strategic planning workshop. This budget document drew direcon primarily from the se priories and other issues raised by the Mayor, Board of Aldermen, and staﬀ throughout the budget process. The City recognizes that it is important to have short‐ and long‐term goals to drive future budget documents and community development in a coherent direcon. Short‐term goals are stated throughout the budget detail, showing this year’s goals for each department. With both long‐ and short‐term goals in mind, this budget document is intended to be an accurate projecon of overall revenues and expenses. Moreover, this budget represents a good faith eﬀort to provide the cizens of Parkville a high quality of service at the lowest responsible cost BUDGET STRATEGIES 17 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 29 September S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 25 26 27 28 29 December 24 31 July 2018 11th Budget worksheets issued to staﬀ for capital and operang budgets (all funds). Preliminary Review of parks and nature sanctuary budget request by Community Land and Recreaon Board. 20th Review 2018 budget calendar with Finance Commiee August 2018 10th Board of Aldermen priority seng workshop 21st Public hearing on the revised property tax levy for the 2018 tax year. 31st Deadline for departments to have 2019 Budget requests in to the City Administrator September 2018 4th – 7th Review and creaon of inial operang budget for major funds and Capital Improvement Program (CIP) 12th Final review of Parks and Nature Sanctuary budget request by Community Land and Recreaon Board (CLARB) 10th ‐ 30th City Administrator and department head budget meengs October 2018 1st ‐ 8th Review and creaon of second iteraon of operang budget for major funds and CIP 9th Planning and Zoning Commission review of proposed projects for 2019‐2024 CIP 16th First budget work session with the Board of Aldermen on proposed 2019 budget . Topics – Revenue forecast, General Fund operang budget, Emergency Reserve Fund, Debt Service funds, minor funds 30th Second budget work session with the Board of Aldermen on proposed 2019 budget and 2019‐2024 CIP. Topics – General Fund CIP; General Fund operang follow‐up November 2018 6th Third budget work session with the Board of Aldermen on proposed 2019 Budget and 2019‐2024 CIP. Topics – Sewer and Transportaon Fund: Revenue, Expenses, and CIP; miscellaneous follow‐up 20th Fourth budget work session with the Board of Aldermen on proposed 2019 Budget and 2019‐2024 CIP. Topics ‐ Summary review of ﬁnal budget; Miscellaneous follow‐up December 2018 4th First reading of ordinance adopng the 2019 budget, 2019‐2024 CIP, and amended 2018 City Budget for select funds if necessary. 18th Second and ﬁnal reading of ordinance adopng the 2019 budget and 2019‐2024 CIP 2019 January 1st 2019 Fiscal Year begins March 8th Publicaon of adopted 2019 Budget document : Denotes an acon or review by the Board of Aldermen BUDGET PROCESS: CALENDAR OF EVENTS 23 30 23 30 18 The City operates on a January 1 – December 31 ﬁscal year and therefore must adopt a 2019 budget before the end of the previous calendar year. The full process involved three budget work sessions followed by ﬁnal review and adop on of the budget at a regular meeng. The budget uses a line item level of budgetary control. October 16, 2018: First Budget Work Session City Administrator Joe Parente provided an overview of revenue and expenditure projecons for 2018 and the proposed budget for 2019. He stated that property taxes increased approximately ﬁve percent annually and sales taxes increased three percent and were projected to connue to increase into 2019. He stated that historically, budget savings were between zero and ﬁve percent and the 2019 budget projected a 6.3 percent increase over the 2018 budget. He noted that health insurance was proposed to increase by 9.9 percent and staﬀ would determine how the cost would be divvied up between the City and the employees. The Finance Commiee would discuss beneﬁts at its meeng on October 29. Discussion focused on budgeng in future years, ghtening up the budget if the neighborhood improvement district (NID) debt payments went away and looking at all areas of the budget if cuts were needed. Parente concluded by providing an overview of the other funds and the NID strategy for future years. November 6, 2018: Second Budget Work Session Assistant to the City Administrator Anna Mitchell provided an overview of the General Fund Capital Improvement Program (CIP) projects. Discussion focused on the LED light conversion; Mitchell said the project would be completed in early 2019 because the rebate with Kansas City Power and Light would expire in March. Mitchell added that the list of projects was updated since the October 16 work session, including moving the sewer/stormwater evaluaon and repair to the Transportaon Fund CIP in 2020 and the Parkville Master Plan update to 2020. City Administrator Joe Parente provided an overview of the Transportaon Fund budget, nong that the street program would be maintained at a higher level and the debt service payments for the 2017 enhanced street maintenance program would connue to b e paid through 2023. The City would spend more money in the next four years because of the debt service payments and the addional funding would go in the street maintenance program. He added that if it became an issue, funding could be taken from other CIP projects. Public Works Director Alysen Abel provided an overview of the Transportaon Fund CIP, nong that the striping and crack sealing budgets would be dialed back in 2019 because some of the work could be done in‐house. She provided an overview of the work completed for street maintenance in 2018 and reviewed the City’s street rang process. She also summarized the budget and grant funding for the Route 9 improvements. Parente said that updates made to the General Fund since the October 16 work session, including the 9.9 percent increase to the health insurance premiums and the removal of some CIP projects, helped reduce the General Fund budget. BUDGET DEVELOPMENT 19 November 20, 2018: Third Budget Work Session Public Works Director Alysen Abel provided an overview of the Sewer Fund. She reviewed emergency repairs completed in 2018 and said mulyear projects were budgeted to include design costs in one year and construcon costs the next year. Abel provided an overview of the Sewer Fund Capital Improvement Program, nong that the headworks screen project was over budget due to the amount of steel needed. Project savings and deferring two projects to 2019 helped cover the overage. She stated that staﬀ budgeted money in 2023 in ancipaon of addional regulaons from the State for the wastewater treatment plant. Discussion focused on phasing projects over mulple years to help the fund balance, adding money into the Sewer Fund or geng a loan to cover the ancipated expense in 2023, consolidang sewer districts and the Springsted Sewer Allocaon Study. City Administrator Joe Parente said that as the transfer to the General Fund increased, the transfer to the Transportaon Fund decreased by an equal amount to provide more funding for roads. He noted that with more money transferred there would be less money for sewer projects. Alderman Sportsman requested an itemized explanaon to help the public understand the purpose of the transfer. Abel provided an overview of the proposed six percent sewer rate increase for 2019, nong that every percent increase represented a $12,000 increase in the Sewer Fund. The average sewer customer, based on a four person household using 4,300 gallons per month, would see a $2.76 per month increase to his/her sewer bill. Discussion focused on how customers would be aﬀected by an eight or ten percent increase and if disconnuing sending sewer to Kansas City, Missouri, was an op on. The consensus of the Board was to increase the sewer rate increase to ten percent and increase the transfer to the General Fund to $40,000. BUDGET DEVELOPMENT 20 Basis of Budgeng: Parkville uses the cash‐basis method of accounng for budgeng and operang purposes. This means that all expenditures that are included in the budget for any year are expected to be paid from revenues or funds that will be received and available during that same year. This helps to ensure cash on hand will be suﬃcient at any me for expenditures and avoids unnecessary complexity to both the budgeng and ﬁnancial operang processes. Year‐end accrual adjustments enable the City to report its annual audited ﬁnancial statements according to the modiﬁed accrual basis. Balanced Budget Deﬁnion: For the purpose of budgeng, the City deﬁnes a balanced budget as all expenditures included in the budget are balanced by funds that are ancipated to be available during the budget year, either from revenues described in the budget, or from exisng fund balances that will be carried over from the prior year. Esmang Revenues for the Budget Year: Revenues from most sources are fairly consistent from year to year. This enables reasonably accurate revenue predicons to be made based on current year revenue and underlying trends over the previous several years. Property tax revenues for the coming year are determined by assessed valuaon and the tax levy rate, both of which are known well in advance of the budgeng process. Certain revenues, including electric, gas, and water ulity gross receipts taxes vary with severity of seasons which cannot be predicted in advance. These revenues are budgeted conservavely to allow for variaons that reduce tax revenue below typical averages. Other types of revenue, notably building permit fees, vary considerably with associated business cycles and are esmated from underlying current and expected acvies related to that revenue source. Diﬀerences between the City budget accounng and modiﬁed accrual year‐end ﬁnancial statements: The adjustments needed at year end to prepare for modiﬁed accrual accounng for the annual audit and ﬁnancial statements are enrely operaonal and consist of idenfying and recording at year end all outstanding expenditures that were appropriated from the ending year’s budget and recording all revenues that were “earned” prior to the end of the year. Earned revenues include various sales taxes and sewer charges for periods up to December 31 which may not be received unl January or February of the following year. Because these amounts are largely oﬀset by similar accruals for the previous year, no adjustments to the budget are required. Budget Amendment Process: If the need arises, the budget is able to be amended by the Board of Alderman through the ﬁrst and second reading of an ordinance. The approval of the ordinance will eﬀecvely change the budgeted amount for the year in queson. Budget amendments may be required in the case of project carryover from one year to the next, an unexpected large expenditure that can be supported by preexisng revenues, or any other reason that would require the budget expenditures to be altered. BUDGETING BASICS 21 In this secon: Posion Summary Schedule: Number of posions and salaries organized at the departmental level. Summary of Intergovernmental Fund Transfers: Chart of fund to fund transfers. Financial Polices: Summary of ﬁnancial polices enacted by the City. Credit Card Handling Policy Reserve Policy Debt Management Policy Economic Development Incenves Policy Economic Development NID Incenves Policy Employee Salary Schedule Fewson Fund Policy Parkville Police Community Assistance Fund Purchasing Policy Miscellaneous Expense Authorizaon and Reimbursement Policy Rate Increase for the Parkville Sewer Ulity/Sewer Ulity Bil ling Policies & Procedures Records Retenon Policy OTHER INFORMATION & POLICIES 22 24 25 25 25 25 26 26 26 27 27 27 27 28 28 22 MAYOR AND BOARD Number of Positions Personnel Budget 2017 9 $57,600 2018 9 $57,600 2019 9 $57,600 Change 0 - % Change 0 - Incumbent 2019 Positions Status Johnston Mayor Elected Part-Time Wassmer Ward 1 Alderman Elected Part-Time Welch Ward 1 Alderman Elected Part-Time Whitley Ward 2 Alderman Elected Part-Time Rittman Ward 2 Alderman Elected Part-Time Wylie Ward 3 Alderman Elected Part-Time Lock Ward 3 Alderman Elected Part-Time Plumb Ward 4 Alderman Elected Part-Time Sportsman Ward 4 Alderman Elected Part-Time ADMINISTRATION Number of Positions Personnel Budget 2017 7 $352,511 2018 6.5 $397,528 2019 6.5 $417,073 Change 0 $19,545 % Change 0 4.9% Incumbent 2019 Positions Status Parente City Administrator Full-Time McChesney City Clerk Full-Time Hefley Treasurer Full-Time Chapman Finance/HR Director Full-Time Mitchell Asst to the CA Full-Time Durand Billing Clerk Full-Time* Hauth Receptionist Part-Time Broome Receptionist Part-Time PUBLIC WORKS - ADMINISTRATION Number of Positions Personnel Budget 2017 3 $145,463 2018 3 $152,681 2019 3 $154,159 Change 0 $1,478 % Change 0 1.0% Incumbent 2019 Positions Status Abel Director Full-Time Buckmaster Department Assistant Full-Time Blair Construction Inspector Part-Time Vacant Summer Intern Seasonal Full-Time MUNICIPAL COURT Number of Positions Personnel Budget 2017 2 $73,326 2018 2 $78,787 2019 2 $84,953 Change 0 $6,166 % Change 0 7.8% Incumbent 2019 Positions Status Humiston Judge Elected Part-Time Rizzuti Administrative Court Clerk Full-Time Eckerle Court Clerk Part-Time COMMUNITY DEVELOPMENT Number of Positions Personnel Budget 2017 4.5 $214,483 2018 4.5 $222,234 2019 5 $224,505 Change 0.5 $2,271 % Change 11% 1.0% Incumbent 2018 Positions Status Lachky Director Full-Time Giarratana Building Official Full-Time Gault Building Inspector Full-Time Hare Code Enforcement Part-Time Knight Department Assistant Part-Time Vacant Planning Intern Seasonal Part-Time *Shared full‐me between Sewer and Administraon Department ** Change due to increase in Nature Sanctuary Director Hours. POSITION SUMMARY SCHEDULE TOTAL POSITION SUMMARY Number of Positions Personnel Budget 2017 56 $2,141,006 2018 55.5 $2,274,615 2019 56** $2,393,979 Change 0.5 $119,364 % Change 1% 5.2% 23 POLICE Number of Positions Personnel Budget 2017 18 $829,000 2018 18 $873,230 2019 18 $924,023 Change 0 $50,793 % Change 0 5.8% Incumbent 2019 Positions Status Chrisman Chief Full-Time Jordan Captain Full-Time Hubbell Sergeant Detective Full-Time Shadid Sergeant Full-Time Stone Sergeant Full-Time Tomlin Officer Full-Time Gee Officer Full-Time Hill Officer Full-Time Sollars Officer Full-Time McMillen Officer Full-Time Haynes Officer Full-Time Ingram Officer Full-Time Heckadon Officer Full-Time Smith Officer Full-Time Hacker Officer Full-Time Wooldridge Officer Full-Time Vacant Officer Full-Time Liberty Receptionist Full-Time SEWER UTILITY Number of Positions Personnel Budget 2017 0.5 $14,102 2018 0.5 $20,000 2019 0.5 $20,368 Change 0 $368 % Change 0 $1.8% Incumbent 2019 Positions Status Durand Sewer Billing Clerk Full-Time* PUBLIC WORKS – OPERATIONS (STREETS) Number of Positions Personnel Budget 2017 6 $263,081 2018 6 $272,838 2019 6 $291,847 Change 0 $19,009 % Change 0 7.0% Incumbent 2019 Positions Status Schank Operations Director Full-Time Johnson Skilled Laborer Full-Time White Skilled Laborer Full-Time Lovell Laborer Full-Time Whitby Laborer Full-Time Taylor Laborer Full-Time PUBLIC WORKS – OPERATIONS (PARKS) Number of Positions Personnel Budget 2017 5 $166,126 2018 5 $173,209 2019 5 $182,636 Change 0 $9,427 % Change 0 5.4% Incumbent 2019 Positions Status Barnard Superintendent Full-Time Phelan Laborer Full-Time Schaffner Laborer Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time Vacant Seasonal Laborer Seasonal Full-Time NATURE SANCTUARY Number of Positions Personnel Budget 2017 1 $25,314 2018 1 $26,508 2019 1 $36,815 Change 0 $10,807 % Change 0 40.8% Incumbent 2018 Positions Status Ryan Director Part-Time Frazier Assistant Director Part-Time POSITION SUMMARY SCHEDULE 1.0 = Full Time Posion (Including Elected Oﬃcials) 0.5 = Part‐me or Seasonal Full/Part Time Note: Personnel Budget includes salaries and overme only. 24 City of Parkville Purpose General Fund (10) Sewer Fund (30) Transportaon Fund (40) Emergency Reserve Fund (50) Sewer Debt Service Funds (30) Administrave costs aributed to sewer operaons. 230,000 (230,000) ‐ ‐ ‐ Transportaon revenue transferred to cover Street Division expenses. 185,000 ‐ (185,000) ‐ ‐ Transfer to the Emergency Reserve Fund. (317,500) ‐ ‐ 317,500 ‐ Transfer for Sewer Debt Service payments. ‐ (181,862) ‐ ‐ 181,862 Intergovernmental Fund Transfers for 2019 Transfer from Transportaon Fund to 2017 Lease Purchase Road Capital Maintenance. ‐ ‐ (215,375) ‐ ‐ 2017 Lease Purchase: Road Capital Maintenance (96) ‐ ‐ ‐ ‐ 215,375 SUMMARY OF INTERGOVERNMENTAL FUND TRANSFERS 25 Credit Card Handling Policy The City of Parkville Municipal Code Title VIII, Chapter 800, Secon 800.020 ancipates the acceptance of credit and debit cards for various municipal sales transaco ns and enacts convenience fee charges regarding the same. Per Secon 112.080 (B) of the Parkville Municipal Code, the City created an administrave Credit and Debit Card Handling Policy to establish the procedures for proper handling of credit and debit card transacons. The City of Parkville must take appropriate measures to protect credit and debit card numbers. Credit card and debit payments must be processed in compliance with Payment Card Industry Data Security Standard (PCI DSS) requirements which are intended to limit exposure and/or the of personal cardholder informaon. The City of Parkville must adhere to these standards in order to retain the ability to accept credit and debit card payments. The policy, which is signed by city employees, is intended to ensure that credit and debit card informaon is handled and disposed of in a manner that sasﬁes the City’s obligaon to protect such informaon to the level that is required by the PCI DSS. Reserve Policy The establishment and maintenance of adequate cash balances and reserves allow the City ﬁnancial ﬂexibility and security and is recognized as an important factor considered by bond rang agencies and the underwring community when reviewing City debt issuance. Along with maintaining the City’s credit worthiness, such cash balances and reserves provide the means to handle economic uncertaines, local disasters, and other unancipated ﬁnancial hardships, as well as to meet cash ﬂow requirements. It is the objecve of the policy that fund balance levels will be suﬃcient to meet funding requirements for projects approved in prior years that are carried forward into the new year including debt service reserve requirements, reserves for encumbrances, and other reserves or designaons required by contractual obligaons or generally accepted accounng principles. Debt Management Policy In 2014, the City adopted a Debt Management Policy. The policy establishes criteria by which the City will evaluate debt issuance in order to appropriately limit the City’s ﬁnancial exposure. It also sets protocols for the administraon and ﬁnancing of all debt issues and post‐issuance compliance. It is the objecve of the policy that (1) the City obtain ﬁnancing only when necessary, (2) the process for idenfying the ming and amount of debt or other ﬁnancing be as eﬃcient as possible, (3) the most favorable interest rate and other related costs be obtained, and (4) when appropriate, future ﬁnancial ﬂexibility be maintained. The policy includes secons regarding general debt management, debt evaluaon criteria, administraon and ﬁnancing, debt limitaons, refunding of debt, conduit ﬁnancings, and post issue management. A copy of the policy can be obtained by contacng Parkville City Hall. FINANCIAL POLICIES 26 Economic Development Incenves Policy In 2010, the City adopted the Parkville Plan for Progress pursuant to Resoluon 09‐01‐10 seng forth a strategic plan for economic development for the City. The Plan for Progress called for the formaon of the Parkville Economic Development Council (EDC) to encourage and facilitate responsible economic development within the City and outlined several goals and implementaon recommendaons to achieve those goals. The EDC completed one of the implementaon items by the adopon of an Economic Development Incenve Policy. The City recognizes the importance of the eﬃcient and eﬀecve use of limited public and private resources and incenve programs to facilitate responsible economic development. The City further recognizes that the City's adopo n of an economic development incenve policy is essenal to its responsible use of these limited resources. In furtherance of the Plan for Progress, the City adopted the Economic Development Incenve Policy (EDI Policy) to guide the City and staﬀ in the responsible use of incenve programs within the City in 2011. Economic Development NID Incenves Policy In 2015, the Board of Aldermen adopted Resoluon No. 09‐04‐15 aﬃrming the City’s willingness to use public incenves to oﬀset the impact of the Brush Creek Drainage and Brink Meyer Road NIDs assessments on development. The resoluon is a policy statement that is intended to supplement the master EDI Policy. The resoluon states that owners who are delinquent on NID assessments will not be considered for incenves and Tract 9 (45 Park Place) will be given the highest priority for public incenves since it carries the greatest debt burden. The policy is a markeng tool to generate more developer interest in the properes. Employee Salary Schedule On December 19, 2017, the Board of Aldermen adopted Ordinance No. 2930 reclassifying all employee posions and establishing the compensaon for each associated classiﬁcaon. Earlier in 2017, a classiﬁcaon and compensaon study was completed by a third party contractor. Direcon from the Board on Aldermen included an implementaon of 50% of the compensaon study as the ﬁrst step to bringing all employees up to the minimum of all classiﬁcaons. FINANCIAL POLICIES 27 Fewson Fund Policy In 1998, Parkville resident George W. Fewson le a poron of his estate in trust to the City of Parkville for the purpose of establishing a project fund. The will spulated that earnings from the fund were to be distributed so that one‐half of the earnings would be given to the City for “general projects of the City,” which the City has interpreted to mean projects of a capital improvements nature. The remaining one‐half was to be returned to the project fund principal. In 2010, in order to reduce administrave fees and eliminate income taxes on the fund’s earnings, the trust was dissolved and the City assumed responsibility for the Fewson Fund as a governmental special revenue fund (Ordinance No. 2534). The Fewson Fund funds or ﬁnances capital projects of the City of Parkville. Parkville Police Community Assistance Fund In 2010, a fund was created by members of the Parkville Police Department and one donor to assist children and families in need during the Christmas season. The children and families were idenﬁed by the Park Hill School District and through contacts with members of the police department. The iniave has connued with great success and connues to grow with cizen parcipaon and increased donaons yearly. While the main benefactor of the fund is the “Shop with a Cop” program, the fund is intended for other assistance programs similar in nature at the discreon of the Chief of Police. Purchasing Policy The purpose of the policy is to broadly deﬁne procurement procedures to follow based on the type of good or service being acquired. The policy includes general purchasing rules and requirements, revised levels of purchasing authority, a secon regarding the disposal of city assets, and references to standard contract and bidding documents for a variety of projects and purchases. In 2017, the Board of Aldermen approved Resoluon No. 16‐012 to adopt revisions to the Purchasing Policy to allow greater ﬂexibility related to smaller equipment, construcon, and professional services purchases. Miscellaneous Expense Authorizaon and Reimbursement Policy In 2015, the Miscellaneous Expense Authorizaon and Reimbursement Policy was adopted to ensure accountability and outline proper record‐keeping and approval levels for reimbursement of miscellaneous expenses, including non‐intrinsic memento‐type gis, other gis of a minor nature, ﬂowers, and City business related meals involving non‐City employees. FINANCIAL POLICIES 28 Rate Increase for the Parkville Sewer Ulity / Sewer Ulity Billing Policies & Procedures To support the operang budget and six‐year CIP, a 10% sewer rate increase was adopted for 2018. A 10% rate increase was implemented in 2017 and a 2.5% rate increase was implemented in 2016. The impact to the average residenal household of a 10% rate increase in 2018 is approximately $4.17 per month. This rate increase will allow the City to implement the proposed capital projects and to preserve working capital equal to the target established in the reserve policy of 90 days of operang reserves plus one year of debt service payments. The City of Parkville idenﬁes sewer customers based on water service customer records. For all but a few customers, this informaon comes from Missouri American Water Company (MOAM). Home and business owners may either call or come to the oﬃce to set up a sewer service account for a new customer or to update exisng customer informao n. The City will bill for service based on the informaon received from MOAM, or other water authority, and any changes will take eﬀect for the following monthly billing cycle. Records Retenon Policy In 2016, the Records Retenon Policy was adopted to guide the City in the organizaon of records, the disposal of records that have exceeded their required retenon period, the protecon and security of records, and the conservaon of records to ensure longevity of the physical integrity of permanent or archival records. This policy provides a quick reference to all employees with informaon necessary to carry out their speciﬁc dues related to public records and provides that all oﬃcials and employees are responsible for properly managing records they come across in the course of their dues, regardless of format (paper, electronic, e‐mail, etc.). This policy includes details regarding retenon of ﬁnancial documents. FINANCIAL POLICIES 29 This page is le intenonally blank. 30 In this secon: 31 2019 All Funds Summary 32 General Fund (10) Summary Revenue Expenditure FINANCIAL SUMMARIES 31 FY 2019 All Funds Summary Fund Esmated Beginning Fund Balance Revenues Total Revenue Sources Expenditures Esmated Ending Fund Balance General Fund 1,490,565 4,378,160 5,868,725 4,906,552 962,173 River Park NID ‐ 322,230 322,230 325,574 (3,344) COPs ‐ 420,885 420,885 412,899 7,986 Brush Creek NID ‐ 393,038 393,038 393,038 ‐ Brink Meyer NID ‐ 289,283 289,283 289,283 ‐ Sewer Debt Service ‐ 185,473 185,473 181,862 3,611 Road Capital Maintenance ‐ 215,375 215,375 215,375 ‐ Sewer Fund 554,736 1,409,163 1,963,899 1,386,479 577,420 Transportaon Fund 1,128,395 1,022,366 2,150,761 2,138,233 12,528 Fewson Fund 584,534 4,900 589,434 11,751 577,683 Economic Development Fund 1,516 1,500 3,016 2,000 1,016 Emergency Reserve Fund 1,338,079 317,500 1,655,579 431,434 1,224,145 Nature Sanctuary Donaon Fund 73,980 13,250 87,230 12,500 74,730 Parks Donaon Fund 25,628 2,500 28,128 5,000 23,128 Veterans Memorial Fund 6,201 255,000 261,201 255,000 6,201 TOTAL $ 5,474,863 $ 9,276,623 $ 14,751,486 $ 11,001,980 $ 3,749,506 Projects Fund 246,000 56,000 302,000 35,000 267,000 FY 2019 ALL FUNDS SUMMARY 32 Revenue and Expenditure Summary The General Fund includes most City acvies including Administraon, Police, Municipal Court, Community Development, Public Works, Streets, Parks, the Parkville Nature Sanctuary, Public Informaon, and Informaon Technology. 2016 2017 2018 2018 2019 Actual Actual Budget Unaudited Budgeted Beginning Fund Balance $ 1,654,343 1,675,331 $ 1,449,752 1,598,029 1,490,565 Revenues Taxes 2,183,384 2,245,141 2,287,121 2,332,150 2,412,515 Licenses 60,506 56,257 57,800 57,943 58,500 Permits 267,733 309,647 239,470 383,972 294,470 Franchise Fees 875,432 844,467 870,000 703,694 907,000 Other Revenue 42,361 37,645 40,825 38,426 40,825 Court Revenue 191726 174,730 180,000 143,863 180,000 Interest Income 8,149 7,673 8,160 7,919 8,400 Miscellaneous Revenue 109,703 99,917 52,080 158,098 52,200 Grant Revenue 11,711 10,000 9,250 6,101 9,250 Transfers 293,530 375,000 390,000 390,000 415,000 Total ‐ General Fund Revenues: $ 4,044,236 $ 4,160,476 $ 4,134,706 $ 4,222,166 $ 4,378,160 Total Sources: $ 5,698,579 $ 5,835,807 $ 5,584,458 $ 5,820,194 $ 5,868,725 Administraon 1,298,591 1,401,145 1,466,356 1,372,804 1,529,065 Police 1,072,499 1,132,535 1,287,555 1,121,667 1,382,804 Municipal Court 140,472 139,437 153,194 147,029 161,591 Public Works 181,721 229,501 241,219 224,388 246,742 Community Development 260,369 279,946 306,861 282,002 307,720 Street Department 385,138 387,692 427,946 389,636 446,893 Parks Department 324,262 334,099 377,184 334,306 380,221 Nature Sanctuary 33,545 40,026 44,138 44,138 55,276 Public Informaon 12,258 15,100 15,510 15,370 21,010 Informaon Technology 45,236 51,707 49,551 49,205 48,128 Capital Outlay (CIP) 300,328 225,908 198,326 349,085 327,102 Total ‐ General Fund Expenditures: $ 4,054,420 $ 4,237,096 $ 4,567,840 $ 4,329,630 $ 4,906,552 Esmated Ending Fund Balance (deﬁcit): $ 1,644,159 $ 1,598,712 $ 1,016,618 $ 1,490,565 $ 962,173 Expenditures GENERAL FUND SUMMARY 33 In this secon: This secon presents the 2019 budget by department and line item. Audited 2016 and 2017 ﬁnancials and unaudited 2018 ﬁnancials are included for comparison. Helpful graphs are provided as a visual aid prior to the spreadsheets to illustrate where staﬀ me and taxpayer resources are being directed in 2019. General Fund (10) Revenues Expenses Administraon (501) Police Department (505) Municipal Court (510) Public Works (515) Community Development (518) Streets Division (520) Parks Division (525) Nature Sanctuary Division (535) Public Informaon (540) Informaon Technology (555) Capital Improvement Program (CIP) (560) Debit Service Funds (21‐24, 30) Sewer Fund (30) Transportaon Fund (40) Fewson Fund (45) Economic Development (46) Emergency Reserve Fund (50) Nature Sanctuary Donaon Fund (60) Park Donaons Fund (63) Projects Fund (95) PLEASE NOTE: REVENUE PROJECTIONS AND REVENUE BAR CHARTS INCLUDE BEGINNING FUND BALANCES AS REVENUE. REVENUE PIE CHARTS DO NOT INCLUDE BEGINNING FUND BALANCES AS REVENUE. DETAILED FINANCIALS 34 The general fund is the primary operang fund of the City of Parkville. The General Fund is used to account for resources tradionally associated with government which are not required by law or by sound ﬁnancial management pracce to be accounted for in another fund. The General Fund accounts for resources devoted to ﬁnancing the general services that the City performs for the cizens of Parkville. The primary sources of revenue for the General Fund include taxes (property and sales tax are the largest contributors), licenses, permits, franchise fees, court revenue, interest income, and other miscellaneous revenues. The General Fund is split into various departments and divisions. These include Administraon, Police, Municipal Court, Community Development, Public Works, Streets, Parks, Parkville Nature Sanctuary, Public Informaon, Informaon Technology, and Capital Outlay. Please note that in 2015, capital outlay items were consolidated into their own division for beer year‐to‐year analysis of capital spending. The result is that the detailed expenses from budget documents prior to 2015 will not correlate precisely with the current document. REVENUES – The budget reﬂects the belief that income will remain stable during the ﬁscal year. Revenues are budgeted conservavely using past actual data and current economic condions as a working guide. EXPENSES – Expenses are projected as accurately as possible. Department heads are expected to maintain control of all expenses within their respecve departments. Furthermore, the Board follows its constuonal responsibility to monitor and approve all expenses. GENERAL FUND 35 Property tax is one of the two largest revenue sources in Parkville’s General Fund. Owners of real and personal property in the City of Parkville pay an annual property tax which is calculated by mulplying the assessed valuaon of the property by the overall mill levy. The other major source of revenue in the General Fund is sales tax. The City levies a 1% general sales tax on purchases made within City limits and paid by customers at Parkville businesses. Other taxes, licenses, permits, franchise fees, court revenue, interest income, and miscellaneous revenues also contribute to the General fund revenue. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 5,698,579 5,835,807 5,584,458 5,820,194 5,868,725 GENERAL FUND REVENUES 36 Category Taxes Licenses Permits Franchise Fees Court Revenue Other Revenue Transfers Budget Revenues 2,412,515 58,500 294,470 907,000 180,000 110,675 415,000 GENERAL FUND REVENUES 37 General Fund (10) Revenues Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $1,654,343 1,675,331 $1,449,752 $1,598,029 $1,490,565 Real & Personal Property Taxes Real and personal property taxes collected on property within city limits. 41001‐00 962,311 988,882 1,021,696 1,030,683 1,083,802 Penales Penales charged on outstanding property taxes. 41002‐00 3,892 3,426 4,000 3,085 4,000 Corporate Merchants & Manufacturing Disbursement of county tax collected to replace lost revenues from the merchants and manufacturing personal property tax exempon. 41003‐00 148,946 153,995 150,000 159,041 160,000 Financial Instuon Tax Disbursement of state tax on ﬁnancial instuons located within the city. 41004‐00 2,955 338 2,500 ‐ 2,500 Vehicle Tax A fee charged for every vehicle registered within city limits. 41005‐00 25,986 26,788 26,000 28,093 29,000 Sales Tax The City levies a 1% sales tax on purchases made within City limits. 41401‐00 968,137 997,133 1,010,925 1,036,038 1,058,213 Motor Vehicle Sales Tax Sales taxes levied on the purchase of motor vehicles by cizens of Parkville. 41402‐00 47,409 49,895 48,000 50,190 50,000 Motor Vehicle Fees Fees paid for motor vehicles. 41403‐00 23,749 24,684 24,000 25,022 25,000 Total Taxes $2,183,384 $2,245,141 $2,287,121 $2,332,150 $2,412,515 Dog Licenses (Tags) License fee charged for each dog owned by a resident. The fee is $10/year for each spayed/neutered dog and $15/year for each non‐spayed/neutered dog. 41101‐00 2,015 1,775 1,950 1,900 2,000 Occupaonal Licenses The license fee charged to maintain, operate, or conduct a business within City limits. 41102‐00 38,632 36,565 37,000 36,374 37,000 Late fees on Occ. Licenses Late fee assessed on occupao nal licenses. Included in Occupaonal Licenses above unl actuals are known. 41102‐02 18 50 ‐ ‐ ‐ Peddlers License License fee charged for peddlers and solicitors. 41103‐00 1,110 2,300 850 1,150 1,000 Liquor Licenses The license fee charged to any business that manufactures, brews, sells or distributes alcoholic beverages. 41104‐00 17,057 15,566 18,000 18,519 18,500 Golf Cart Registraon Fee License fee associated with the use of a golf cart on residenal roads within City limits. Previously in Miscellaneous. 41105‐00 ‐ ‐ ‐ ‐ ‐ Credit Card Processing Fees Surcharge applied to credit/debit card transacons to cover processing costs. No longer used, the city switched to a vendor that covers credit card processing fees for administrave sales. 41111‐00 1,675 ‐ ‐ ‐ ‐ Total Licenses $60,506 $56,257 $57,800 $57,943 $58,500 Building Permits Permit fees charged for construcon on any property in the City. 41201‐00 207,582 275,870 210,000 298,521 260,000 Occupancy Permit Fee for occupancy inspecons not otherwise associated with a building permit. 41201‐01 550 650 500 650 500 Sign Permits Permit required for any sign erected in the City. 41202‐00 1,830 1,115 1,000 2,150 1,000 Electrical Permits Permit required for any electrical work. Included in Building Permits above unl actuals are known. 41203‐00 ‐ ‐ ‐ ‐ ‐ Alarm Permit Permit required for alarm installaon. Included in Building Permits above unl actuals are known. 41203‐01 ‐ 229 ‐ 204 ‐ Plumbing Permits Permit required for plumbing work. Included in Building Permits above unl actuals are known. 41204‐00 ‐ ‐ ‐ ‐ ‐ Development Permits Permit fee to develop/redevelop any property. 41205‐00 1,895 1,525 1,670 987 1,670 Public Improvement Fees Fee charged on public improvement projects to cover staﬀ me and materials. 41205‐01 29,239 23,729 20,000 75,182 25,000 Rezoning Permits Fee charged for rezoning permits. Included in Building Permits above unl actuals are known. 41206‐00 300 954 300 600 300 Subdivision Permit Fees Fee charged for subdivision permits. Included in Building Permits above unl actuals are known. 41207‐00 22,059 3,590 4,000 4,325 4,000 Board of Zoning Adjustment Applicaon Fees Fee charged for applicaons to the Board of Zoning adjustment for variances, exempons, and appeals. 41208‐00 ‐ 600 300 300 300 Condional Use Permits Permits issued subject to certain condions spulated by the Board of Aldermen. Included in Building Permits above unl actuals are known. 41209‐00 662 1,309 700 653 700 Grading/Public Works Use Permits Permits issued to alter the grade of land or work in the City's right‐of‐way. Included in Building Permits above unl actuals are known. 41210‐00 195 75 1,000 400 1,000 Special Event Permit No longer used. Permit required to host an event in the city. Now included in Special Event Reservaons 41209‐01 3,420 ‐ ‐ ‐ ‐ Total Permits $267,733 $309,647 $239,470 $383,972 $294,470 Ta x e s Lic e n s e s Pe r m i t s 38 General Fund (10) Revenues Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Telecom Franchise All telecom companies are charged a franchise fee equal to 5% of gross receipts. 41301‐00 206,471 168,471 205,000 156,390 200,000 Missouri Gas Energy The gas ulity franchise license fee is 5% of gross receipts. 41302‐00 94,507 99,041 110,000 117,285 115,000 Missouri American Water The water ulity franchise license fee is 5% of gross receipts. 41303‐00 116,360 95,252 120,000 109,999 110,000 KC Power & Light The electricity ulity franchise license fee is 5% of gross receipts. 41304‐00 370,422 393,544 350,000 243,313 405,000 Marn Mariea Stone Royales Stone royales are $0.03 per ton of limestone physically removed from the mine. 41305‐00 16,390 11,995 13,000 5,363 5,000 Cable/Video Service Franchise The cable/video service franchise fee is 5% of gross receipts. 41306‐00 71,282 76,164 72,000 71,344 72,000 Total Franchise Fees $875,432 $844,467 $870,000 $703,694 $907,000 Farmers Market Fees paid for stall rentals at the farmers market. 41501‐00 1,061 1,193 1,125 1,126 1,125 Park Shelter Reservaons Fees paid to reserve shelters at English Landing Park. 41504‐00 12,708 10,385 12,000 11,735 12,000 Sports Field Reservaons Fees paid to reserve the athlec ﬁelds at English Landing Park. 41504‐01 14,195 7,500 11,000 11,490 11,000 Special Event Reservaons Fees paid to host events in City limits 41504‐02 11,808 15,867 14,000 11,375 14,000 Nature Sanctuary Programs Fees paid for events and programming at Parkville Nature Sanctuary properes. 41505‐01 2,590 2,700 2,700 2,700 2,700 Total Other Revenue $42,361 $37,645 $40,825 $38,426 $40,825 Fines Fines collected from City ordinance violaons. 41601‐00 181,708 167,781 180,000 139,373 180,000 CVC Reports Collecon fee for the Crime Vicms Compensaon reports. Included in Fines above unl actuals are known. 41602‐00 532 505 ‐ 333 ‐ Appointed Aorney Reimbursement Money received to reimburse cost of aorney for qualiﬁed defendants. Included in Fines above unl actuals are known. 41602‐01 3,649 409 ‐ 46 ‐ Boarding of Prisoners Reimbursement Money received to reimburse expense of boarding prisoners at the County prison. Included in Fines above unl actuals are known. 41602‐02 2,766 2,652 ‐ 742 ‐ Police Reports Fee charged to produce police reports upon request. Included in Fines above unl actuals are known. 41603‐00 3,071 3,384 ‐ 3,370 ‐ Total Court Revenue $191,726 $174,730 $180,000 $143,863 $180,000 Interest Income Interest earned from general fund investments. 41701‐00 8,149 7,673 8,160 7,919 8,400 Total Interest Income $ 8,149 $ 7,673 $ 8,160 $ 7,919 $ 8,400 Miscellaneous Money received from various sources that do not fall into any other category. 41801‐00 9,493 54,152 10,000 89,316 10,000 Meeng Videos 41801‐02 ‐ ‐ 315 315 ‐ Leased/Owned Properes Revenue from City‐owned properes with lease arrangements made with outside organizaons, such as the Chamber of Commerce, Parkville EDC, the Graden Road Cell Tower, and the City Farm Ground. 41802‐00 64,665 22,435 35,880 ‐ 36,000 FEMA Flood Reparaons Disaster recovery funds received from FEMA. 41803‐99 19,204 ‐ ‐ 36,525 ‐ Sale of Vehicles & Equipment Revenue generated from the sale of City‐owned vehicles and equipment. 41805‐00 10,625 23,330 5,000 2,402 5,000 Insurance Claim Reimbursement Reimbursements for insurance claims, workers compensaon, etc. 41807‐01 5,716 ‐ ‐ 2,370 ‐ P.O.S.T. Monies Any P.O.S.T. cerﬁed training reimbursement. 41 808‐00 ‐ ‐ 1,200 27,170 1,200 Total Miscellaneous $109,703 $ 99,917 $ 52,080 $ 158,098 $ 52,200 Fr a n c h i s e F e e s Ot h e r R e v e n u e Co u r t R e v e n u e Int e r e s t Inc o m e M i s c e l l a n e o u s 39 General Fund (10) Revenues Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Grants for English Landing English Landing Grants 955 ‐ ‐ ‐ ‐ Storm Water Grant Plae County Outreach Grants for storm water projects. 41804‐05 10,000 ‐ ‐ ‐ ‐ Bulletproof Vest Grant Grant for bulletproof vests for police department. 41804‐07 756 ‐ ‐ ‐ ‐ Other Grants Grant money received from other miscellaneous sources. Funding in 2017 includes ancipated associated with the MDC TRIM Grant ($9,250). 41804‐09 ‐ 10,000 9,250 6,101 9,250 Total Grant Revenue $ 11,711 $ 10,000 $ 9,250 $ 6,101 $ 9,250 Transfer from Transportaon Fund Fund transfer to reimburse General Fund for transportaon‐related expenses. 41901‐00 190,000 225,000 200,000 200,000 185,000 Sewer Administrave Fee Fee from Sewer Fund for salaries and various administrave funcons relang to the Sewer Fund and operaons, includes sewer billing service. 41903‐00 103,530 150,000 190,000 190,000 230,000 Total Transfers $ 293,530 $ 375,000 $ 390,000 $ 390,000 $ 415,000 Total General Fund (10) Revenues $ 4,044,236 $ 4,160,476 $4,134,706 $4,222,165 $4,378,160 Total Sources $5,698,579 $5,835,807 $5,584,458 $5,820,194 $5,868,725 Gr a n t s Tra n s f e r s 40 The largest General Fund expenditure budget is Administraon. This is due to the transfer into the Emergency Fund, professional fees, and City Hall building maintenance. The second largest expenditure budget is the Police Department. This is our largest department with 18 employees serving the City of Parkville. Department Administraon Police Department Municipal Court Public Works Community Development Streets Division Parks Division Nature Sanctuary Division Public Informaon Informaon Technology CIP Expenses 1,529,065 1,382,804 161,591 246,742 307,720 446,893 380,221 55,276 21,010 48,128 327,102 GENERAL FUND EXPENDITURES 41 ADMINISTRATION The Administraon Department includes the Mayor and Board of Aldermen, City Administrator, City Clerk, Finance and Human Resources, and Legal Services. The Administraon Department manages the City of Parkville’s budget creaon process, accounts payable, ﬁnancial statements, payroll, accounts management, special assessments, business licensees, and other various licensing for the City. PROGRAMS City Management/Administraon The City Administrator is appointed by the Mayor with the consent of the Board of Aldermen. The City Administrator serves at the pleasure of the Board. The City Administrator is responsible for managing the day‐to‐day operaons of the City and is responsible for the enforcement of all policies, laws, and ordinances set by the Board of Aldermen. The City Administrator makes recommendaons to the Mayor and Board of Aldermen as appropriate concerning the operaon, aﬀairs, and future needs of the City; parcipates in Board mee ngs without the right to vote; and keeps the Board advised on the operaon, ﬁnances, and needs of the City. The Assistant to the City Administrator serves under the City Administrator and provides analycal management assistance by planning, coordinang, and direcng programs, conducng surveys and studies, and special projects as required. City Clerk The City Clerk is the custodian for all oﬃcial records including oﬃcial acons of the Board of Aldermen, administers oaths of oﬃce, processes various licenses, serves as the City's elecon oﬃcial, and maintains records of appointments to City boards and commiees. The City Clerk also handles informaon technology and public informaon. Finance/Human Resources The Finance/Human Resources Director operates the City’s Finance Department, which includes, but is not limited to accounng, revenue forecasng, budgeng, payroll, debt management, and accounts payable/receivable. The Director also oversees the City’s human resources and employee relaons program. This includes recommendaons to the City Administrator regarding the hiring process, personnel training, and providing recommendaons on city policies and procedures that are necessary to comply with changing labor laws. 2019 GOALS 1. Connue to organize the City’s records room and destroy documents that are not required to be kept per the City’s Record Retenon policy. This goal would be measured by the number of boxes that have been reviewed, reorganized, and labeled appropriately. In 2018, 40 boxes were reviewed and reorganized. Contributes to Crical Success Factor: Basic Services. 2. Revise and update the City of Parkville Personnel Manual. This would be measured through the compleon and adopon of the new policy by the Board of Aldermen. Contributes to Crical Success Factor: Basic Services. NOTABLE ACCOMPLISHMENTS The City of Parkville authorized and completed a Compensaon and Classiﬁcaon Study through the hiring of a consultant in 2017. The results of the study recommended providing wage rates in the 60th percenle of the market we compete within for labor. Staﬀ recommended and the Board of Aldermen approved funding half of the adjustments recommended in the study in 2018 and the remainder in 2019. As of January 1, 2019 all pay adjustments idenﬁed in the study are in eﬀect. Stascs from 2014 –2018 associated with this department are located on pages 122 and 123. 42 ADMINISTRATION Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 1,298,591 1,401,145 1,466,356 1,372,804 1,529,065 Category Personnel Insurance Ulies Maintenance Professional Fees Other Transfers Expenses 576,120 188,601 82,200 44,420 281,000 39,224 317,500 43 General Fund (10) Administraon (501) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries The total salaries for Administraon employees. A poron of staﬀ salaries are covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 324,345 358,270 397,528 410,142 417,073 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 49 363 ‐ ‐ ‐ Mayor and Aldermen Annual salary for Mayor ($14,400/year). Annual salary for Aldermen ($5,400/year per Alderman). 01‐11‐00 56,098 57,246 57,600 56,771 57,600 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 26,768 30,040 29,529 37,876 38,753 Rerement The City's LAGERS contribu on for 2018 is 8.3% of general employee salaries. Includes ICMA‐RC Rerement contribuon per City Administrator contract. 01‐22‐00 24,228 20,971 27,809 33,184 34,069 City Administrator Auto Allowance City Administrator auto allowance ($150/month). 01‐33‐00 1,000 1,500 1,800 1,800 1,800 Membership Fees & Dues ‐ Mayor and Board of Aldermen The fees associated with membership to organizaons for the Mayor and Board. 01‐40‐00 1,331 885 1,500 1,854 1,500 Membership Fees & Dues ‐ Administrave Staﬀ The fees associated with membership to organizaons for Administraon employees. 01‐41‐00 2,186 2,828 2,800 3,681 3,100 Professional Development ‐ Administrave Staﬀ Cost of educaonal seminars and conferences aended by Administrave employees. 01‐41‐02 9,268 10,851 13,000 13,945 18,225 Professional Development ‐ Mayor and Board of Aldermen Cost of educaonal seminars and conferences aended by elected oﬃcials. 01‐41‐03 1,720 4,378 4,000 2,494 4,000 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 ‐ 480 ‐ ‐ ‐ Total Personnel $ 446,992 $ 487,812 $ 535,566 $ 561,747 $ 576,120 Liability Premium payment for the City's liability insurance. 02‐01‐00 75,801 89,416 90,000 108,091 112,686 Insurance Deducble Any insurance claim has $5,000 or $10,000 deducble. This is a budget placeholder, claims will be recorded to the appropriate department. 02‐01‐01 13,832 15,297 20,000 1,458 20,000 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 38,290 36,265 33,200 32,638 37,065 Workers Compensaon The workers compensaon premium that covers all Administraon employees. 02‐03‐00 1,077 (3,380) 1,000 520 1,000 Unemployment This covers the cost of any unemployment insurance claims for the Administraon Department. 02‐04‐00 ‐ ‐ 1,000 ‐ ‐ Property Insurance Premium payment for the City's property insurance. 02‐05‐00 15,272 15,389 17,000 15,543 17,850 Total Insurance $ 144,272 $ 152,988 $162,200 $ 158,250 $ 188,601 Telephone & Voicemail Charges for local and long distance telephone service for City Hall. 03‐01‐00 6,210 5,063 4,600 7,302 6,100 Electricity Electric ulity charges for City Hall. 03‐02‐00 53,047 81,494 68,000 57,204 68,000 Water Water ulity charges for City Hall. 03‐04‐00 5,771 5,573 6,200 7,592 5,000 Mobile Phones Cellular phone spend for the staﬀ person assigned public informaon du es ($10/month). 03‐05‐00 130 430 120 407 ‐ Train Depot Ulies No longer used. All ulity charges for the Train Depot. The Train Depot is currently under a lease agreement. Ulies are paid by the tenant. 03‐07‐00 105 16 ‐ ‐ ‐ Cable Internet charges for City Hall. 03‐08‐00 1,922 2,147 2,100 2,000 2,100 Trash Hauling/Recycling Trash and recycling pickup fee for City Hall ($300/ year). 03‐09‐00 300 1,420 300 885 1,000 Total Ulies $ 67,486 $ 96,143 $ 81,320 $ 75,391 $ 82,200 Pe r s o n n e l In s u r a n c e Ul i e s 44 Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Lease Purchase ‐ Oﬃce Equipment Lease of the postage machine. 04‐22‐00 837 624 650 631 624 Total Capital Expenses $ 837 $ 624 $ 650 $ 631 $ 624 Oﬃce Supplies, Computer Accessories & Consumable Items This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 5,714 6,872 6,000 6,103 6,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 1,751 1,807 1,800 1,174 1,500 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 790 1,307 800 859 800 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance, such as the MARC salary report. 05‐05‐00 472 686 400 ‐ 400 Total Oﬃce Expenses $ 8,727 $ 10,671 $ 9,000 $ 8,136 $ 8,700 Building Maintenance & Repair Maintenance and repair charges for City Hall. 06‐01‐00 28,466 24,455 27,000 21,694 20,000 HVAC Maintenance & Repair Maintenance and repair costs associated with City Hall's HVAC unit. 06‐01‐01 14,443 11,484 8,000 6,025 8,000 Janitorial Services/Supplies Janitorial services contracted for the cleaning of City Hall ($825/month) and the purchase of supplies such as paper towels, toilet paper, etc. 06‐02‐00 9,830 11,282 11,000 11,601 11,920 Train Depot Maintenance Costs associated with the upkeep of the Train Depot and its contents. 06‐11‐00 411 2,038 2,000 ‐ 2,000 Oﬃce Equipment Maintenance Maintenance and prinng costs for the Administraon copier. 06‐34‐00 4,454 3,265 4,000 2,547 2,500 Total Maintenance $ 57,604 $ 52,524 $ 52,000 $ 41,867 $ 44,420 Elecons The City's share of the county's cost to hold elecons. 07‐01‐00 2,397 3,093 3,500 4,556 4,500 Adversing/Public Noce Costs for any adversements placed in local newspapers of and codiﬁcaon of city ordinances. 07‐02‐00 1,813 1,841 2,500 1,424 2,500 Credit Card Processing Fees No longer used. Cost to process credit and debit card transacons. Switched providers in late 2016. Processing fees are no longer charged to administrave sales. 07‐04‐00 1,470 ‐ ‐ 477 ‐ MARC HHW Program No longer used. The cost of parcipang in MARC's Hazardous Household Waste program, which allows residents to safely dispose of such waste at no charge. Moved to Transportaon Fund. 07‐47‐00 5,776 6,840 ‐ ‐ ‐ Friends of Parkville Animal Shelter ‐ Animal Control The City pays the Friends of Parkville Animal Shelter for providing animal control and kenneling services. 07‐99‐00 5,500 5,500 6,000 6,000 6,000 Total City Services $ 16,956 $ 17,274 $ 12,000 $ 12,457 $ 13,000 Aorney/Legal Fees Fees paid for services provided by the City's contracted law ﬁrm, includes monthly contracted amount ($5,400/month), the balance is for special services. 08‐01‐00 99,888 102,656 120,000 102,929 120,000 Ligaon Legal fees arising from ligaon. 08‐01‐01 27,882 521 50,000 ‐ 50,000 Auditor Fees Fees paid for services rendered to perform the annual ﬁnancial audit of the City. 08‐02‐00 18,120 18,570 19,070 19,070 21,000 Professional Services Contractual arrangements with outside professionals such as engineers, planning, execuve search, etc. Includes memberships for regional and state organizaons. 08‐02‐02 59,757 112,280 90,000 52,999 90,000 Total Professional Fees $ 205,646 $ 234,027 $ 279,070 $ 174,998 $ 281,000 General Fund (10) Administraon (501) Oﬃ c e E x p e n s e s M a i n t e n a n c e Ca p i t a l Ex p . Cit y S e r v i c e s Pr o f e s s i o n a l F e e s 45 General Fund (10) Administraon (501) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Holiday Decoraons The cost of hanging decoraons on ulity poles around the City during the holidays. 09‐04‐00 689 1,231 750 1,010 700 Cemetery Maintenance Maintenance of the Old Parkville Cemetery. 09‐11‐00 3,656 4,078 4,000 3,616 4,000 Meeng Food For food costs associated with various meengs including work sessions, Finance Commiee, and execuve sessions. 09‐20‐02 1,969 2,590 1,800 2,589 1,500 Meeng Supplies Miscellaneous supplies for meengs. 09‐20‐07 458 682 500 296 500 Miscellaneous Miscellaneous includes uncategorized expenses. Includes funding for elected oﬃcial business meengs, speaker/volunteer 09‐21‐00 9,869 20,870 8,000 13,170 8,000 Conngency 09‐21‐03 22 ‐ ‐ ‐ ‐ Employee Appreciaon Funding for yearly employee appreciaon events. 09‐21‐03 ‐ 2,132 2,000 1,146 2,200 Total Other Expenses $ 16,661 $ 31,583 $ 17,050 $ 21,827 $ 16,900 Transfer to Emergency Reserve Transfer to Emergency Reserve Fund to cover any emergency expenses. 20‐20‐00 317,500 317,500 317,500 317,500 317,500 Transfer to Projects Fund Transfer to Projects Fund to cover any Projects Fund related expenses. 20‐21‐00 15,910 ‐ ‐ ‐ ‐ Total Transfers $ 333,410 $ 317,500 $ 317,500 $ 317,500 $ 317,500 Total General Fund (10) Administraon (501) $ 1,298,591 $ 1,401,145 $ 1,466,356 $ 1,372,804 $ 1,529,065 Ot h e r E x p e n s e s Tr a n s f e r s 46 POLICE DEPARTMENT Police oﬃcers act as oﬃcial representaves of government and are required and trusted to work within the law. Fundamental dues of police oﬃcers include: serving the community, safeguarding lives and property, protecng the innocent, keeping the peace, ensuring the rights of all, and most importantly being readily available to answer all calls for service. The Police Department is staﬀed 24/7 by eighteen sworn and one civilian member: Chief of Police, Captain, four patrol Sergeant(s), one Detecve Sergeant, ten Patrol Oﬃcer(s), one reserve patrol Oﬃcer and one Civilian Administrave Assistant. Within the Police Department, two Sergeants and three Patrol Oﬃcers are trained and equipped as a bicycle unit. In 2019, the Police Department will connue to monitor crime stascs and address any developing crime trends in a mely fashion. Personnel will connue highly visible patrols and community policing. 2019 GOALS 1. Connue to foster our relaonships with community and law enforcement partnerships and foster new partnerships as the City grows. To accomplish this goal we will connue to be involved in community events, maintain open communicaons and be of assistance when needed. This goal contributes to Crical Success Factor: Basic Services. 2. Connue to exceed State‐mandated training requirements. To accomplish this goal, the Police Department will connue to obtain POST cerﬁcaon for in‐service training, seek relevant training from outside agencies, ulize online training, and monitor current policing training, trends, and needs. This goal contributes to Crical Success Factor: Basic Services. NOTABLE 2018 PERFORMANCE STATISTICS In 2018, the Police Department responded to 4,293 calls for service (up 22% from 2017) and made 329 arrests (down 21% from 2017). We had 145 Part 1 crimes reported in 2018, which is up 2 from 2017. The highest increase in crime was in burglary (open garage doors accounted for most of the burglaries). The Department cleared 95% of all violent crimes reported. The 2017 Naonal clearance rate was 46% for violent crimes. The Department cleared 55% of all property crimes reported. The 2017 Naonal clearance rate was 18% for property crimes. 2018 ACCOMPLISHMENTS 1. To ﬁll six open Oﬃcer posions: We adversed on Naonal web based hiring sites, recruited at area police academies and were able to ﬁll six open posions. 2. Connue to exceed the state mandated training requirements: We sought out addional relevant training to enhance our ability to provide quality services to the cizens that we serve. Stascs from 2014 –2018 associated with this department are located on page 123. 47 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 1,072,499 1,132,535 1,287,555 1,121,667 1,382,804 Category Personnel Insurance Oﬃce Expense Maintenance Other Budget Expenses 1,103,353 167,311 26,150 66,800 19,190 POLICE DEPARTMENT 48 General Fund (10) Police (505) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries The total salaries for Police Department employees. 01‐01‐00 727,917 763,424 853,230 735,247 904,023 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 17,214 19,472 20,000 40,157 20,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 53,947 57,661 63,552 57,100 68,661 Rerement The City's LAGERS contribuon for 2018 is 10.3% of police salaries. The contribuon for employees who are not police oﬃcers is 8.3%. 01‐22‐00 45,017 74,043 84,755 71,620 100,719 Membership Fees & Dues The fees associated with membership to organizaons for Police employees. 01‐41‐00 425 375 950 405 950 Professional Development Cost of educaonal seminars and conferences aended by Police employees. 01‐41‐02 654 2,431 4,500 1,054 4,500 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 ‐ 917 4,500 1,782 4,500 Total Personnel $ 845,173 $ 918,323 $ 1,031,487 $ 907,365 $ 1,103,353 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 128,214 109,979 109,768 116,265 131,428 Workers Compensaon The workers compensaon premium that covers all Police employees. 02‐03‐00 29,796 33,056 35,500 29,898 34,383 Unemployment This covers the cost of any unemployment insurance claims for the Police Department. 02‐04‐00 ‐ ‐ 1,500 ‐ 1,500 Total Insurance $ 158,010 $ 143,034 $ 146,768 $ 146,164 $ 167,311 Telephone & Voicemail Private line to assist with invesgaons or other conﬁdenal maers in the Department. 03‐01‐00 624 661 900 866 900 Mobile Phones The cost of cellular phones and coverage for Police personnel. 03‐05‐00 3,782 3,236 4,500 5,820 4,500 Total Ulies $ 4,405 $ 3,898 $ 5,400 $ 6,686 $ 5,400 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, ink/toner, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 2,010 2,383 2,800 1,811 2,800 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 129 127 250 89 250 Prinng Expenses for prinng work not performed by City personnel. Includes items such as business cards, forms, noces, leerhead, signage and books. 05‐04‐00 402 110 500 184 500 Small Oﬃce Equipment Items such as printers, calculators, etc. 05‐20‐00 500 830 1,000 773 1,000 Equipment and Hand Tools Any equipment or hand tools needed to carry out the work of the Police Department. Includes radars, in‐car video, Kevlar vests, evidence and ﬁngerprinng supplies, duty ammunion, Taser cartridges, radios, safety vests, baeries, keys, tools, etc. 05‐21‐00 9,545 8,004 9,000 3,364 9,000 Terminal ‐ Rejis Service charges to access the REJIS database. Recurring monthly fee of $2.25 per user. 05‐22‐01 1,335 1,411 1,700 2,002 2,800 Terminal ‐ Plae County Service charges to access the Plae County Sheriﬀ's database. 05‐22‐02 2,014 2,095 2,300 2,165 2,300 Uniforms Purchase of uniforms and uniform equipment for each oﬃcer. 05‐31‐00 5,941 2,784 7,000 5,537 7,000 Other Purchases Training and use of AED devices within the Department. 05‐99‐00 364 13 500 198 500 Total Oﬃce Expenses $ 22,241 $ 17,756 $ 25,050 $ 16,122 $ 26,150 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s 49 Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Vehicle Repair & Maintenance Maintenance and repair of police vehicles. 06‐21‐00 10,642 17,375 17,000 10,711 17,000 Equipment Repair & Maintenance Maintenance and repair of police equipment/ Radio Contract 06‐21‐01 791 2,064 2,300 2,005 2,500 Vehicle Gas & Oil Fuel for Police Department vehicles. 06‐22‐00 21,938 24,951 45,000 22,186 45,000 Crimestar Maintenance Maintenance on the City's Crimestar service and TIPS Hotline Fee. 06‐32‐02 1,500 1,500 1,500 1,500 1,500 Oﬃce Equipment Maintenance Service contract/maintenance for Police Department copier. 06‐34‐00 1,529 1,779 2,500 750 800 Total Maintenance $ 36,401 $ 47,668 $ 68,300 $ 37,152 $ 66,800 Hiring Expenses Screening tests completed before hiring new police oﬃcers as well as adversing costs to recruit new police oﬃcers for vacant posions. 07‐56‐00 5,104 130 3,500 5,528 3,500 Crime Commission The City's annual contribuon to the Crime Commission. 07‐57‐00 500 500 500 500 500 Lab Work The cost of sending evidence out for laboratory analysis and crime scene processing. 07‐81‐00 ‐ ‐ 2,000 ‐ 2,000 Contractual Service Agreement Payments for invesgave informaon services rendered, Leads on Line, Medical Advisor/AED, and Accurint Informaon Services. 07‐90‐00 360 460 2,000 600 5,240 Other City Services Any other services performed by the Police Department not already covered. This includes the boarding of animals not covered by FOPAS agreement, including euthanasia. 07‐99‐00 144 ‐ 700 350 700 Total City Services $ 6,108 $ 1,090 $ 8,700 $ 6,978 $ 11,940 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 111 210 350 200 350 Harvesters‐Deer Donaon This line item is used for Harvester donaons for deer management. 09‐21‐04 50 555 1,500 1,000 1,500 Total Other Expenses $ 161 $ 765 $ 1,850 $ 1,200 $ 1,850 Total General Fund (10) Police Expenses $1,072,499 $1,132,535 $1,287,555 $1,121,667 $1,382,804 General Fund (10) Police (505) M a i n t e n a n c e Ci t y S e r v i c e s Ot h e r E x p . 50 MUNICIPAL COURT The Municipal Court is a division of the 6th Judicial Circuit of the State of Missouri. The court employs an elected part‐me Judge, an Administrave Court Clerk, and a Part‐Time Administrave Court Clerk. The Municipal Court’s primary dues include the hearing of ordinance violaon cases, the supervision of fee collecon, and the handling of warrants. The cases heard in Municipal Court are those as set forth in the Revised Statutes of Missouri. As a division of the court system, the rules the court follows are those set forth by the Supreme Court of Missouri and by statute and ordinance. Stascs from 2014 –2018 associated with this department are located on page 123. Category Personnel Insurance Oﬃce Expenses/ Other Maintenance City Services Budget Expenses 123,742 13,029 6,420 3,250 15,150 Year Expenses 2016 Actual 140,472 2017 Actual 139,437 2018 Budget 153,194 2018 Unaudited 147,029 161,591 2019 Budget 51 General Fund (10) Court (510) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries Salaries of the Court Clerk and Part‐Time Court Clerk. 01‐01‐00 52,908 54,396 60,537 59,879 66,703 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 ‐ ‐ 250 22 250 Judge Judge's annual salary. 01‐11‐00 18,053 18,216 18,000 18,000 18,000 FICA & Medicare The City's share of FICA & Medicare cost for its employees. 01‐21‐00 5,309 5,512 5,700 6,275 6,400 Rerement The City's LAGERS contribuon for 2018 is 8.2% of general employee salaries. 01‐22‐00 2,141 3,074 2,987 3,415 3,849 Judge Allowance Judge's allowance ($45/month). 01‐32‐00 540 540 540 540 540 Membership Fees & Dues The fees associated with membership to organizaons for the Judge, aorneys, and Court employees. 01‐41‐00 270 270 300 302 300 Professional Development Cost of educaonal seminars and conferences aended by Court employees. 01‐41‐02 3,942 3,957 5,000 4,624 5,500 Prosecutor Prosecutor's annual salary. 01‐51‐00 16,250 13,750 15,000 16,250 15,000 Public Defender Public Defender's annual salary. 01‐51‐02 7,800 7,200 7,200 6,600 7,200 Total Personnel $107,213 $106,916 $115,514 $ 115,907 $ 123,742 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 8,689 7,278 7,610 8,813 9,655 Workers Compensaon The workers compensaon premium that covers all Municipal Court employees. 02‐03‐00 3,761 3,218 3,400 3,046 3,374 Total Insurance $ 12,451 $10,495 $ 11,010 $ 11,859 $ 13,029 Mobile Phones Cellular phone spend for Court Clerk ($10/month). 03‐05‐00 130 110 120 120 120 Total Ulies $ 130 $ 110 $ 120 $ 120 $ 120 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 494 324 1,000 794 1,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 256 281 400 337 400 Prinng Expenses for prinng work not performed by City personnel. Includes business cards, forms, noces, leerhead, and books. 05‐04‐00 2,738 3,356 2,000 983 3,000 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance. 05‐05‐00 318 322 350 363 400 Processing Fees Fees associated with processing credit cards. 05‐06‐00 1,987 ‐ 1,650 ‐ 1,000 Total Oﬃce Expenses $ 5,792 $ 4,284 $ 5,400 $ 2,476 $ 5,800 REJIS System The fees incurred to check for warrants on defendants. 06‐32‐00 247 257 1,000 ‐ ‐ Soware Support Agreement Maintenance agreement with Tyler Technologies for the Incode court module. 06‐33‐00 2,392 2,511 2,650 2,883 3,000 Oﬃce Equipment Maintenance Maintenance costs for Municipal Court copier. 06‐34‐00 204 198 250 860 250 Total Maintenance $ 2,842 $ 2,966 $ 3,900 $ 3,743 $ 3,250 Boarding of Prisoners The cost to board prisoners at the Plae County prison facilies. 07‐80‐00 8,372 5,742 9,000 4,665 7,000 Bailiﬀ The cost to have a police oﬃcer stand as bailiﬀ for court. 07‐82‐00 2,995 8,622 7,500 7,409 7,500 Translator Translaon services for non‐English speaking defendants. 07‐82‐01 361 ‐ 500 449 650 Total City Services $ 11,729 $ 14,364 $ 17,000 $ 12,523 $ 15,150 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 315 302 250 401 500 Total Other Expenses $ 315 $ 302 $ 250 $ 401 $ 500 Total General Fund (10) Court Expenses $ 140,472 $139,437 $ 153,194 $147,029 $161,591 Pe r s o n n e l Ins u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e Cit y Se r v i c e s Ot h e r Ex p . 52 PUBLIC WORKS The Public Works Department includes two divisions: Operaons (Parks and Streets) and Sewer. The administraon side of the Public Works department consists of one director, one part‐me construcon inspector, one part‐me department assistant, and one seasonal engineering intern. Public Works, with support from a contract city engineer and contracted engineering ﬁrms, manages the City's major project design and implementaon needs. The scope of work includes development plan review, capital project planning, project design, and construcon administraon. The Public Works department supervises various sewer plant improvements, street improvements, and park improvements. The budget increase in 2019 is primarily the result of approved beneﬁt adjustments for staﬀ. 2019 GOALS 1. Support the administraon funcons of the streets, parks, and sewer division operaons staﬀ. This will be done through the measurement of issuing contracts and invoice payments in a mely manner. This goal contributes to the Crical success Factors: Basic Services and Finances. 2. Manage the division budgets and project expectaons for all public works projects. This will be measured by compleng the annual CIP at or below the budgeted costs. This goal contributes to the Crical Success Factors: Infrastructure and Finance. NOTABLE 2018 PERFORMANCE STATISTICS In 2018, there was an 8% increase in aendance to the City’s community clean‐up days. These days include paper shredding, as well as electronic recycling, that are provided to the community for free. Stascs from 2014 –2018 associated with this department are located on page 124. 53 PUBLIC WORKS Category Personnel Insurance Maintenance Professional Fees Other Budget Expenses 183,432 27,560 3,200 30,000 2,550 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 181,721 229,501 241,219 224,388 246,742 54 General Fund (10) Public Works (515) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries Includes salaries for Public Works employees. A poron is covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 131,184 150,077 152,681 147,913 154,159 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 9,801 10,840 11,597 10,993 11,755 Rerement The City's LAGERS contribuon for 2018 is 8.2% of general employee salaries. 01‐22‐00 4,430 7,217 9,015 9,022 9,718 Public Works Director Auto Allowance Public Works Director auto allowance ($250/month). 01‐33‐00 3,000 3,000 3,000 3,000 3,000 Membership Fees & Dues The fees associated with membership to organizaons for the Public Works Director. 01‐41‐00 549 465 650 766 800 Professional Development Cost of educaonal seminars and conferences aended by Public Works employees. 01‐41‐02 2,905 4,323 3,800 3,258 4,000 Tuion Reimbursement Reimbursement of educaonal advancement of employees. 01‐43‐00 1,000 1,000 1,000 1,000 ‐ Total Personnel $ 152,869 $ 176,922 $ 181,743 $ 175,953 $ 183,432 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 12,960 22,678 22,026 23,743 25,985 Workers Compensaon The workers compensaon premium that covers Public Works employees. 02‐03‐00 448 213 500 258 575 Unemployment This covers the cost of any unemployment insurance claims for the Public Works Department. 02‐04‐00 ‐ ‐ 1,000 ‐ 1,000 Total Insurance $ 13,408 $22,891 $ 23,526 $24,001 $27,560 Mobile Phones Cellular spend for the Public Works Director ($40/month) and cell phone expense for inspector. 03‐05‐00 727 506 650 973 650 Total Ulies $ 727 $ 506 $ 650 $ 973 $ 650 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 775 412 750 984 850 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 126 88 150 51 150 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 37 49 150 46 150 Uniforms Uniform allowance is provided for required apparel for the Public Works inspector. 05‐31‐00 174 269 250 233 250 Total Oﬃce Expenses $ 1,111 $ 818 $ 1,300 $ 1,314 $ 1,400 Tornado Siren Contracted monthly maintenance on the City's tornado/public safety siren. Includes funding for the City's parcipaon in the Missouri River ﬂood gauge partnership. 06‐36‐00 2,808 2,808 3,500 2,833 3,200 Total Maintenance $ 2,808 $ 2,808 $ 3,500 $ 2,833 $ 3,200 Engineer & Planning Fees For on‐call assistance to supplement staﬀ for special projects and periods of high volume for plan reviews, materials tesng, and inspecons. Oﬀset in part by development fees for public improvements. 08‐03‐00 10,527 24,801 30,000 19,069 30,000 Total Professional Fees $ 10,527 $ 24,801 $ 30,000 $ 19,069 $ 30,000 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 270 755 500 245 500 Total Other Expenses $ 270 $ 755 $ 500 $ 245 $ 500 Total General Fund (10) Public Works Expenses $181,721 $229,501 $241,219 $224,388 $246,742 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t . Pr o f e s s i o n a l Fe e s Ot h e r Ex p . 55 COMMUNITY DEVELOPMENT The Community Development Department provides current and long‐range planning, zoning, building safety and inspecon, code enforcement, 911 addressing, mapping. and similar development services. Community Development also provides ulity locang services, ﬂoodplain administraon, supports the City’s Planning and Zoning Commission, supports the Board of Zoning Adjustment, and supports the Board of Housing Appeals. The department includes three full‐me staﬀ which includes the department director, building oﬃcial, building inspector and two part‐me staﬀ, including the code enforcement oﬃcer and the administrave assistant. The budget decrease from 2016 to 2017 is primarily the result of cost savings associated with making the code enforcement oﬃcer/administrave assistant two part‐me posions. 2019 GOALS 1. Collect $300,000 in permit fee revenues. Construcon for new single‐family homes, townhomes, commercial buildings and other projects has steadily increased over the past six years and current trends indicate this paern should connue throughout 2018. 192 new single‐family residenal lots will become available for construcon in 2018, with the potenal of an addional 56 being approved, as well as 48 apartment units as part of Lake Pointe Lodge. This supply, along with potenal commercial construcon for Project Nitro and Project Keystone could result in a signiﬁcant amount of revenue collected. This goal would contribute to Crical Success Factor: Economic Development. 2. Complete the “Building Permit Database Enhancements” CIP Project. The computer applicaons that staﬀ currently ulize have limited funconality and need to be modernized. Staﬀ plans to upgrade to a business version of Dropbox soware, have IT staﬀ sync it to exisng ﬁles/records, have staﬀ aend Government Training Instute computer skills training for Microso Access, and begin using the new building permit database to maximize eﬃciency. This goal would contribute to Crical Success Factor: Basic Services. NOTABLE 2018 PERFORMANCE STATISTICS In 2018 the Community Development Department broke several records, including the number of single‐family residenal home permits issued (93), residenal valuaon added to the community ($32,347,422), plans reviewed (166) and temporary sign permits approved (26). Between 2016 and 2017 our number of One Call responses increased 39%; in 2018, our department was able to respond to 84 addional One Call responses while maintaining the same staﬃng manpower. Lastly, in 2018 our department began preparaon for updang our Building Code regulaons from the 2012 Internaonal Residena l Code (IRC) to the 2018 IRC. Despite the increase in the number of development applicaons, building permit plan reviews, inspecons and Missouri One Call ulity locates our staﬀ is responsible for responding to, our department has been able to provide full services & resources for Parkville. Stascs from 2014 –2018 associated with this department are located on pages 124 and 125. 56 COMMUNITY DEVELOPMENT Category Personnel Insurance Oﬃce Expenses City Services Professional Fees Other Budget Expenses 271,101 18,219 3,750 4,500 6,700 3,450 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 260,369 279,946 306,861 282,002 307,720 57 General Fund (10) Community Development (518) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries The total salaries for Community Development employees. 01‐01‐00 200,283 207,084 222,234 205,305 224,505 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 14,944 15,597 16,736 15,491 17,175 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 7,161 13,533 13,162 14,620 16,521 Community Development Director Auto Allowance Community Development Director auto allowance ($200/month). 01‐31‐00 2,200 2,400 2,400 2,435 2,400 Membership Fees and Dues The fees associated with membership to organizaons for Community Development employees. 01‐41‐00 1,355 500 850 360 1,300 Tuion Reimbursement Reimbursement of educa onal advancement of employees. 01‐43‐00 ‐ ‐ ‐ 840 ‐ Total Personnel $ 227,496 $ 250,955 $ 266,182 $ 246,593 $ 271,101 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 22,286 13,263 21,579 15,816 17,144 Workers Compensaon The workers compensaon premium that covers all Community Development employees. 02‐03‐00 520 261 500 325 575 Unemployment This covers the cost of any unemployment insurance claims for the Community Development Department. 02‐04‐00 ‐ ‐ 500 ‐ 500 Total Insurance $ 22,805 $ 13,524 $ 22,579 $ 16,141 $ 18,219 Mobile Phones & Pagers The cost of cellular phones and coverage for Community Development employees. 03‐05‐00 1,630 1,452 1,650 2,799 1,650 Total Ulies $ 1,630 $ 1,452 $ 1,650 $ 2,799 $ 1,650 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils & folders, meeng supplies, computer accessories, ploer ink and, general consumables. 05‐01‐00 1,008 1,291 1,000 973 1,000 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 1,316 1,187 2,000 1,057 2,000 Prinng Expenses for prinng work not performed on City equipment. Examples include items such as business cards, inspecon forms, violaon noce cards, etc. 05‐04‐00 346 126 300 57 250 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance, such as code books and other printed manuals. 05‐05‐00 ‐ 869 ‐ ‐ ‐ Small Oﬃce Equipment Small equipment such as desktop printers, hole punches, calculators, etc. 05‐20‐00 9 ‐ ‐ 27 ‐ Equipment and Hand Tools Equipment necessary to carry out department dues including, electrical testers, ﬂash lights, canned smoke, and other necessary tools. 05‐21‐00 155 278 250 246 250 Uniforms An allowance is provided for required apparel including uniforms, boots, gloves, etc. on an "as needed" basis. 05‐31‐00 504 ‐ 650 122 250 Total Oﬃce Expenses $ 3,339 $ 3,751 $ 4,200 $ 2,483 $ 3,750 Vehicle Repair & Maintenance All maintenance and repair work for Community Development Department vehicles. 06‐21‐00 74 94 500 97 500 Vehicle Gas & Oil Fuel for Community Development Department vehicles. 06‐22‐00 1,016 1,113 1,200 1,031 1,000 Total Maintenance $ 1,090 $ 1,207 $ 1,700 $ 1,128 $ 1,500 Professional Development This includes the costs for educaonal seminars and conferences aended by employees, such as registraon, travel, lodging, and per diem. 01‐41‐02 1,553 11,791 10,800 7,542 9,200 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t . 58 Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Public Noces The cost to adverse and post public noces, including newspaper publicaons, signage, etc. and for recording. Cerﬁed mail included in Postage above. 07‐02‐01 1,021 2,233 1,500 775 1,500 Code Enforcement Costs associated with code enforcement services, including condemnaon, demolion, mowing, trash removal, liens and other enforcement expenses. 07‐04‐00 1,153 ‐ 3,000 ‐ 3,000 Total City Services $ 2,175 $ 2,233 $ 4,500 $ 775 $ 4,500 Engineer & Planning Fees The fees for consultant engineering, planning, surveying, interns or similar specialty work or reviews performed for the Community Development Department. 08‐03‐00 25 6,383 3,000 7,980 5,000 NPDES II/Arcview The cost to purchase data, aerials, and maintain the City's GIS mapping system. 08‐03‐02 1,245 250 2,700 3,669 1,700 Total Professional Fees $ 1,270 $ 6,633 $ 5,700 $ 11,649 $ 6,700 Planning Commission meeng food/supplies Food and miscellaneous supplies associated with Planning Commission meengs. 09‐20‐00 122 149 150 136 150 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 443 42 200 297 150 Total Other Expenses $ 565 $ 191 $ 350 $ 434 $ 300 Total General Fund (10) Community Development Expenses $ 260,369 $ 279,946 $ 306,861 $ 282,002 $ 307,720 General Fund (10) Community Development (518) Cit y S e r v i c e s Pr o f . F e e s Ot h e r E x p . 59 OPERATIONS DIVISION: STREETS The Streets Operaon Division of the Public Works Department consists of one operaons director, three skilled laborers, and two laborers. The Division is responsible for maintaining approximately 100 lane miles of pavement, rights‐of‐way, sidewalks, and storm drains. During the summer months, staﬀ patch potholes, seal pavement cracks, repair storm sewers, mow 18 miles of right‐of‐way/highway medians, and assist with the annual street maintenance program. During the winter months, a total of eleven Public Works employees work together to plow snow and treat the roadways with salt and sand to provide clear and safe travel routes on the City's street network. Projects completed in 2018 include: updates to the street rangs on all City streets; replacement of over 2,300 feet of concrete curb and guer; replacement of 18,000 square yards of asphalt; and the installaon of 14 decorave streetlights in downtown. The budget increase in 2019 is primarily the result of approved beneﬁt adjustments for staﬀ. 2019 GOALS 1. Maintain the integrity of the City’s streets, sidewalks, and rights‐of‐way. This will be measured by the increase of the average annual street rang. This would contribute to the Crical Success Factor: Infrastructure. 2. Provide exceponal customer service related to street and snow operaons. This will be measured by the reducon of customer complaints received. This goal would contribute to the Crical Success Factor: Basic Services. NOTABLE 2017 PERFORMANCE STATISTICS The percent of street rangs below the sasfactory level decreased from 20.4% of streets to 15.9% of streets. This ulmately increases the average rang of our streets. Stascs from 2014 –2018 associated with this department are located on page 124. 60 OPERATIONS DIVISION: STREETS Category Personnel Insurance Ulies City Services Other Budget Expenses 336,730 59,467 16,100 23,846 10,750 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 385,138 387,692 427,946 389,636 446,893 61 General Fund (10) Streets (520) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries The total salaries for Streets Division employees. 01‐01‐00 238,760 247,846 257,838 244,956 276,847 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 6,205 6,318 15,000 11,733 15,000 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 17,418 18,198 18,727 18,494 20,988 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 13,161 18,486 18,559 20,054 23,395 Professional Development Cost for educaonal seminars and conferences aended by Streets employees. 01‐41‐02 160 ‐ 500 224 500 Total Personnel $275,705 $290,849 $310,624 $295,461 $336,730 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 47,919 40,495 44,203 35,489 38,572 Workers Compensaon The workers compensaon premium that covers all Streets Divisions employees. 02‐03‐00 20,333 18,715 20,929 16,865 19,395 Unemployment This covers the cost of any unemployment insurance claims for the Streets Division. 02‐04‐00 ‐ ‐ 1,500 ‐ 1,500 Total Insurance $ 68,252 $ 59,210 $ 66,632 $ 52,355 $ 59,467 Telephone & Voicemail The charges for local and long distance telephone service and internet for the Street Barn. 03‐01‐00 1,531 1,348 1,500 1,729 1,600 Electricity Electric ulity charges for the Street Barn. 03‐02‐00 2,847 3,303 4,000 3,748 4,200 Gas Gas ulity charges for the Street Barn. 03‐02‐01 1,156 1,152 2,200 1,095 1,500 Water Water loads and drinking water for the Street Barn. 03‐04‐00 3,861 4,657 4,500 4,553 4,800 Mobile Phones The cost of cellular phones and coverage for street division employees. 03‐05‐00 2,316 2,084 2,800 3,912 2,800 Trash Hauling The hauling charges for the trash at the Street Barn and trash cans on Main Street ($660/year for Streets dumpster, free for Downtown trash). 03‐09‐00 1,085 335 1,200 160 1,200 Total Ulies $ 12,797 $ 12,879 $ 16,200 $ 15,197 $ 16,100 Oﬃce Supplies, Computer Accessories & Consumable Items This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 626 742 1,000 632 1,000 Small Oﬃce Equipment Items such as printers, telephones, etc. 05‐20‐00 77 45 500 ‐ 500 Shop Supplies & Materials Miscellaneous small equipment purchases such as hedge trimmers, saws, brooms, etc. 05‐21‐00 5,259 6,494 6,000 5,883 6,000 Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 2,935 2,401 2,800 2,364 3,000 Total Oﬃce Expenses $ 8,896 $ 9,681 $ 10,300 $ 8,879 $ 10,500 Clean up and Recycling Expenses All expenses pertaining to the semiannual cleanup events held during the spring and fall for residents, including the spring recycling extravaganza. 07‐43‐00 11,120 13,312 15,000 16,315 15,000 Household Hazardous Waste All expenses pertaining to the MARC Household Hazardous Waste Collecon Program and local event. The MARC HHW program allows residents to safely dispose of such waste at no charge. Previously in Administraon Division. 07‐43‐02 7,106 ‐ 6,840 194 7,246 Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes around the City. 07‐51‐00 1,189 1,433 2,000 949 1,500 Animal Control Supplies for animal control. 07‐55‐00 ‐ ‐ 100 147 100 Total City Services $ 19,414 $ 14,745 $ 23,940 $ 17,604 $ 23,846 Building Maintenance & Repair Maintenance and repair charges for the Streets Building 06‐01‐00 ‐ 159 ‐ ‐ ‐ Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 74 169 250 141 250 Total Other Expenses $ 74 $ 328 $ 250 $ 141 $ 250 Total General Fund (10) Streets Expenses $385,138 $ 387,692 $427,946 $ 389,636 $ 446,893 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s Cit y S e r v i c e s Ot h e r Ex p . 62 OPERATIONS DIVISION: PARKS The Parks Operaon Division of the Public Works Department consists of one superintendent, two full‐me laborers, and four seasonal laborers. The Division is responsible for park and trail maintenance. This includes trimming trees, collecng trash, mowing, weed eang, and cleaning restrooms. During the summer months, staﬀ work together to maintain over 200 acres of City‐owned parks. Projects completed in 2018 include: renovaon of the public restroom in English Landing Park; construcon of the Parks Storage Building; construcon of the Friends Shelter in Plae Landing Park; and design of the low water crossing at the entrance to English Landing Park. The budget increase in 2019 is primarily the result of approved beneﬁt adjustments for staﬀ. 2019 GOALS 1. Maintain the quality and beauty of the City’s park and trail system. This will be measured by the amount of money put into tree planngs and removals, trail maintenance, as well as acreage mowed. This goal contributes to the Crical Success Factors: Parks and Basic Services. 2. Provide quality recreaonal and event space for special events within the City’s parks. This will be measured by the increase of number of events held in the park, as well as connued use of shelters and ball ﬁelds. This goal would contribute to the Crical Success Factor: Parks. NOTABLE 2018 PERFORMACE STATISTICS The amount of money spent on maintenance of tress increased from $16,770 in 2017 to $20,000 in 2018. The number of 5/10Ks on our cerﬁed course decreased from 23 in 2017 to 21 in 2018 (9% decrease). Decrease was due to ﬂooding in the parks. Stascs from 2014 –2018 associated with this department are located on page 124. 63 OPERATIONS DIVISION: PARKS Category Personnel Insurance Ulies Oﬃce Expense Maintenance City Services Other Budget Expenses 207,823 26,023 29,300 28,925 42,950 44,200 1,000 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 324,262 334,099 377,184 334,306 380,221 64 General Fund (10) Parks (525) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries The total salaries for Parks employees. 01‐01‐00 103,828 108,191 114,209 114,025 120,386 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 3,488 4,150 4,000 6,512 4,500 Seasonal Landscape Maintenance Workers Four part‐me seasonal employees are hired to maintain parks during the summer. Increased from 3 to 4 in 2016. 01‐05‐00 36,777 44,239 55,000 47,193 57,750 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 10,644 11,562 13,000 12,301 13,972 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 4,921 8,388 9,400 9,940 10,615 Membership Fees and Dues The fees associated with membership to organizaons for Parks employees. 01‐41‐00 ‐ ‐ 100 ‐ 100 Professional Development This includes the costs for educaonal seminars and conferences aended by Parks employees. 01‐41‐02 100 ‐ 500 ‐ 500 Total Personnel $159,758 $176,529 $196,209 $189,973 $207,823 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. 02‐02‐00 20,344 15,916 16,100 15,614 17,563 Workers Compensaon The workers compensaon premium that covers all Parks employees. 02‐03‐00 6,694 7,178 7,500 6,487 7,460 Unemployment This covers the cost of any unemployment insurance claims for the Parks Division. 02‐04‐00 2,986 330 1,000 ‐ 1,000 Total Insurance $ 30,024 $ 23,424 $ 24,600 $ 22,101 $ 26,023 Telephone & Voicemail The charges for local and long distance telephone service for the Parks oﬃce. 03‐01‐00 1,566 1,615 1,800 2,648 2,000 Electricity Electric ulity charges for the Parks oﬃce. 03‐02‐00 17,515 19,549 19,000 17,635 20,000 Gas Gas ulity charges for the Parks oﬃce. 03‐03‐00 859 622 1,000 ‐ ‐ Water Water ulity charges and drinking water for the Parks oﬃce. 03‐04‐00 6,670 5,336 7,500 5,881 6,000 Mobile Phones The cost of cellular phones and coverage for Parks employees. 03‐05‐00 987 682 800 1,298 800 Trash Hauling Trash hauling for the City parks. 03‐09‐00 1,065 165 1,100 375 500 Total Ulies $ 28,662 $ 27,969 $ 31,200 $ 27,838 $ 29,300 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 136 71 500 657 500 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 3 2 75 3 75 Prinng Expenses for prinng work not performed by City personnel. It would include items such as business cards, forms, noces, leerhead, and books. 05‐04‐00 91 336 400 675 400 Publicaons Purchase of books and periodicals that are pernent to City services and/or employee performance. 05‐05‐00 ‐ ‐ 50 ‐ 50 Small Oﬃce Equipment Items such as printers, fax machines, etc. Funding in 2017 includes the purchase of a new printer for the Parks oﬃce. 05‐20‐00 ‐ ‐ 400 ‐ 400 Equipment & Hand Tools Any equipment or hand tools needed to carry out the work of the Parks Division. 05‐21‐00 6,520 5,718 6,500 7,286 6,500 Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 1,883 1,719 2,000 623 2,000 Restroom Supplies Toiletries for the public restrooms in English Landing Park and Plae Landing Park. Funding in 2017 includes purchase of restroom supplies to operate the new ELP restroom year round following compleon of Restroom Improvements Phase II. 05‐41‐01 2,669 2,100 3,000 2,573 3,000 Trash Bags Trash and dog waste bags for the receptacles in City parks. 05‐41‐02 4,468 4,951 4,700 3,713 4,700 Park Enhancements Amenity improvements for City parks. 05‐41‐03 5,065 20,237 7,000 6,444 7,000 Grass Seed & Ferlizer Grass seed and ferlizer for the City parks. 05‐42‐00 2,465 3,698 3,800 1,856 3,800 Other Purchases Unbudgeted purchase of supplies. 05‐99‐00 204 257 500 345 500 Total Oﬃce Expenses $ 23,504 $ 39,088 $ 28,925 $ 24,176 $ 28,925 Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s 65 Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Building Maintenance & Repair Maintenance and repair of Parks oﬃce building and other park structures. 06‐01‐00 6,425 8,219 6,000 5,341 6,000 Restrooms Maintenance of the permanent public restrooms in English Landing Park and Plae Landing Park 06‐03‐00 1,604 805 3,000 1,750 3,000 Stage Maintenance Maintenance for the Maxine McKeon Stage in English Landing Park. 06‐05‐01 97 14 150 ‐ 150 Ball Field Maintenance Includes maintenance ball ﬁelds, volleyball courts, and related amenies. 06‐05‐02 3,186 2,403 4,000 3,528 4,000 Trail Maintenance Maintenance of park trails. Includes crack‐seal and seal coat of trail along 45 Hwy from 9 Hwy to Klamm Road ($2,500) 06‐05‐03 456 2,442 3,600 558 3,600 Playground Equipment & Repair Maintenance for the playground at English Landing Park. 06‐12‐00 2,275 2,737 5,000 10,205 3,000 Spirit Fountain Maintenance for the Gresham Spirit fountain by the Train Depot. Includes preventave maintenance for fountain pump. 06‐13‐00 3,508 1,750 2,500 567 2,500 Vehicle Repair & Maintenance Maintenance for the Parks Division vehicles. 06‐21‐00 4,247 2,941 6,000 3,406 5,000 Equipment Repair & Maintenance Repair and maintenance of Parks Division equipment. This does not include lawn mowers. 06‐21‐01 4,480 3,103 3,500 2,798 3,500 Tractor Mowing Equipment Maintenance and repair of Parks Division lawn mowers and tractors. 06‐21‐02 4,641 4,250 6,000 2,350 5,000 Vehicle Gas & Oil Fuel for Parks Division vehicles. 06‐22‐00 2,644 3,697 5,000 3,126 4,000 Equipment Gas & Oil Fuel and oil for park mowing equipment. 06‐22‐01 2,803 3,204 3,500 2,386 3,200 Total Maintenance $ 36,366 $ 35,566 $ 48,250 $ 36,013 $ 42,950 Rental of Portable Toilets Rental of portable toilets in convenient locaons throughout English Landing Park. Funding in 2016 includes the rental of portable restrooms during the construcon of the ELP restroom. 07‐20‐00 5,225 6,516 6,000 5,178 6,000 Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes in City parks. Funding in 2017 includes the maintenance of the PLP wetland and nave vegetaon area. 07‐51‐00 7,539 7,566 12,000 7,395 10,000 Landscaping To purchase mulch, perennials, top soil, etc. for all Parks. 07‐51‐01 2,639 732 5,000 ‐ 4,000 Tree Trimming & Removal The trimming and removal of any unsafe and/or unhealthy trees in City parks. Helps to maintain Tree City USA status. Funding includes the local match associated with the MDC TRIM grant. 07‐52‐00 23,526 8,600 18,000 16,425 18,000 Tree Planng The cost of planng new trees in City parks. Funding includes the local match associated with the MDC TRIM grant. 07‐53‐00 4,949 6,967 5,000 5,073 5,000 Rental Equipment Rental costs for equipment needed but not owned by the City, such as a li to accommodate in‐house tree pruning. 07‐60‐00 1,299 576 1,000 121 1,200 Total City Services $ 45,176 $ 30,957 $ 47,000 $ 34,192 $ 44,200 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 772 565 1,000 14 1,000 Total Other Expenses $ 772 $ 565 $ 1,000 $ 14 $ 1,000 Total General Fund (10) Parks Expenses $324,262 $334,099 $377,184 $334,306 $380,221 General Fund (10) Parks (525) M a i n t e n a n c e Cit y S e r v i c e s Ot h e r Ex p . 66 NATURE SANCTUARY The Parkville Nature Sanctuary is comprised of 115 acres of natural upland and boomland forest, wetlands, reconstructed prairie, and a small stream. This includes 46 acres of City‐owned property and 69 acres leased from the Missouri Department of Conservaon. The Parkville Nature Sanctuary is primarily three conguous tracts of land adjacent to Riss Lake, Park University, and Highway 9. In addion, the City maintains the smaller Sullivan Nature Sanctuary, which is north of Plae Landing Park on the west side of Main Street. The Parkville Nature Sanctuary staﬀ consists of one part‐me director and one part‐me assistant director. Their dues include protecng the nave ﬂora and fauna, enhancing the nave character of the lands, maintaining trails and other facilies for use by the public, organizing special events, and coordinang fundraising acvies. Program expenses are parally oﬀset by nature sanctuary donaons and program fees. 2019 GOALS 1. Restore the wetland along the boardwalk poron of Old Kate Trail by construcng a concrete structure to replace the former beaver dam. This would contribute to Crical Success Factors: Parks. 2. Engage with local groups (e.g. high schools, scout groups, etc.) to increase the parcipaon of volunteer teams to assist with trail maintenance and Sanctuary programs. This would contribute to Crical Success Factors: Parks. 2018 ACCOMPLISHMENTS The Sanctuary hosted a new program in 2018 in a partnership with the Friends of Parkville Nature Sanctuary. A BioBlitz was held on Earth Day weekend to engage one dozen cizen sciensts in conducng a biological inventory using smart phone technology. This inial assessment acvity will be followed up with similar eﬀorts in diﬀerent seasons of ensuing years. A second dozen volunteers celebrated Earth Day with us by picking the invasive garlic mustard. In ongoing programs, an ae ndance record was set at the annual Ghost Stories Night when 1086 ckets were sold, up nearly 100 from the previous year. Perhaps more remarkable was the gathering of 92 adults and children on a windy, rainy, cold December aernoon to aend Trek with Santa. All Nature Camp slots were ﬁlled by 31 third through ﬁh graders. Picture: “Going Fishing” by Tim Verner 67 NATURE SANCTUARY Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 33,545 40,026 44,138 44,366 55,276 Category Personnel Oﬃce Expenses Maintenance Other Expenses Budget Expenses 39,631 6,545 8,000 1,100 68 General Fund (10) Nature Sanctuary (535) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries Includes salaries for Nature Sanctuary employees. 01‐01‐00 19,624 27,523 26,008 29,461 36,815 Overme Any addional salary payment over the base rate of pay for department employees. 01‐03‐00 231 938 500 ‐ ‐ FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 1,496 2,173 1,960 2,254 2,816 Expense Allowance ‐ Other Reimbursement of incidental expenses. 01‐31‐00 ‐ ‐ ‐ ‐ ‐ Total Personnel $21,350 $ 30,633 $28,468 $ 31,715 $ 39,631 Electricity Electric ulity charges for the Nature Sanctuary. 03‐02‐00 218 224 500 170 300 Total Ulies $ 218 $ 224 $ 500 $ 170 $ 300 Oﬃce Supplies, Computer Accessories & Consumable Items Includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies, and general consumables. 05‐01‐00 95 24 100 136 125 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 37 143 70 30 70 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, thank you cards and books. 05‐04‐00 103 190 300 279 300 Equipment & Hand Tools Equipment and hand tools necessary to compleng work for the Nature Sanctuary. Includes purchase of ller in 2018 ($900) 05‐21‐00 146 515 1,400 2,117 1,400 Materials Hardware, mulch, signs, and other miscellaneous materials. 05‐41‐00 1,610 440 1,000 978 1,150 Program Expenses Costs associated with the Day Camps, Ghost Stories, and other events held in the Nature Sanctuary throughout the year. Oﬀset by program fees. 05‐42‐00 3,144 3,027 3,500 3,430 3,500 Total Oﬃce Expenses $ 5,136 $ 4,339 $ 6,370 $ 6,970 $ 6,545 Building Maintenance & Repair Maintenance and repair charges for the maintenance shed and Girl Scout shelter. Also includes portable restroom facilies. 06‐01‐00 1,130 1,251 1,500 1,017 1,500 Trail Maintenance Maintenance of trails in the Nature Sanctuary, including tree trimming and removal. Includes the repair of three culver crossing ($3,000). 06‐05‐03 4,429 2,432 5,000 3,204 5,000 Vehicle Repair and Maintenance All maintenance and repair work for Nature Sanctuary vehicles. Includes brakes, res, hydraulic problems, etc. 06‐21‐00 754 40 1,000 131 1,000 Equipment Repair & Maintenance All maintenance and repair work for Nature Sanctuary equipment. 06‐21‐01 111 323 200 331 200 Vehicle Gas and Oil Fuel for Nature Sanctuary vehicles. 06‐22‐00 185 250 300 390 300 Total Maintenance $ 6,609 $ 4,296 $ 8,000 $ 5,073 $ 8,000 Mosquito & Weed Control Materials for mosquito and weed abatement in the Nature Sanctuary. 07‐51‐00 55 203 300 81 300 Total City Services $ 55 $ 203 $ 300 $ 81 $ 300 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 178 332 500 356 500 Total Other Expenses $ 178 $ 332 $ 500 $ 356 $ 500 Total General Fund (10) Nature Sanctuary (535) $33,545 $40,026 $44,138 $44,366 $55,276 Pe r s o n n e l Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e Cit y Se r v i c e s Ot h e r Ex p . 69 PUBLIC INFORMATION DIVISION The Public Information Division is responsible for community outreach via media sources. This includes live streaming and backup of public meetings, website management, and production of the City newsletter. The Public Information budget and services are overseen by the City Clerk. Public meeting broadcast production and backup is contracted out to a third‐party vendor. City staff produces content for the City newsletter which is produced and mailed by a third‐party vendor. Personnel expenses in the graph on the next page represent the budgeted services contract with Curious Eye Productions. 2019 GOALS 1. Increase print communicaons with residents. This will help improve communicaons with the residents and keep them updated on what is going on with the City and how they might be aﬀected. This will be done by publishing three newsleers instead of two, increasing the number of press releases, increasing the number of ﬂyers, and looking into creang a visitor guide. This goal would contribute to Crical Success Factor: Basic Services. 2. Research and determine costs for upgrades to the Board Room/Municipal Court Room, including audio/visual for live streaming, recording and archiving meengs and the presentaon system for public viewing in the room. The goal is to have the dra plan ready to review by June, review and ﬁnalize the plan through meengs with Curious Eye Producons and City staﬀ from July through September, and have the ﬁnal plan ready by October 1st prior to any budget work sessions. The work will be completed in 2020. Contributes to Crical Success Factor: Basic Services NOTABLE 2018 PERFORMANCE STATISTICS Facebook page likes increased from 3,719 in 2016 to 4,267 (15% increase). The number of Twier followers increased from 2,023 in 2016 to 2,379 (18% increase). The number of press release subscribers increased from 644 in 2016 to 723 (12% increase). The number of Vimeo video views increased from 910 in 2016 to 1,360 (49% increase). In 2018, the City released an addional newsleer, providing addional informaon to the community, informing on events that have happened as well as upcoming days and events to look forward to. Stascs from 2014 –2018 associated with this department are located on page 123. 70 PUBLIC INFORMATION DIVISION Category Personnel Capital Expenditures Oﬃce Expenditures Maintenance Budget Expenses 12,750 100 200 7,960 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 12,258 15,100 15,510 15,370 21,010 71 General Fund (10) Public Informaon (540) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Technical Consultant Contract with Curious Eye to manage ﬁlming and live streaming of Board of Aldermen and Planning Commission meengs ($850/month). 01‐52‐00 9,500 11,050 10,200 9,350 10,200 Producon Assistant Cost for contract producon assistants to ﬁlm meengs ($50/meeng). Includes small buﬀer for addional meeng recording as needed. 01‐53‐00 1,500 2,450 2,550 3,400 2,550 Total Personnel $ 11,000 $ 13,500 $ 12,750 $ 12,750 $ 12,750 Oﬃce Equipment The purchase of supplies for meeng recordings, such as DVDs. 04‐21‐00 ‐ 23 100 (79) 100 Total Capital Expenses $ ‐ $ 23 $ 100 $ (79) $ 100 Computer Equipment, Access & Programming The purchase of computer accessories, meeng recording accessories, and live stream accessories. 05‐03‐00 ‐ 217 200 ‐ 200 Total Oﬃce Expenses $ ‐ $ 217 $ 200 $ ‐ $ 200 Newsleer/Website Costs associated with the twice per year resident newsleer. Contracted with the Plae County Cizen for newsleer services in fall 2015. Previously in Administraon Department. 09‐05‐00 600 1,200 1,800 1,640 4,300 Website Maintenance Maintenance and upkeep charges for the City's website (www.parkvillemo.gov). Previously in Administraon Department. 09‐05‐01 99 99 100 ‐ ‐ Computer Maintenance Annual subscripon fees for live streaming ($500/year) and Vimeo video archive service ($60/year). 06‐31‐00 559 60 560 1,058 560 Publicaons Costs associated with prinng city publicaons. 05‐05‐00 ‐ ‐ ‐ ‐ 3,100 Total Maintenance $ 1,258 $ 1,359 $ 2,460 $ 2,698 $ 7,960 Total General Fund (10) Public Informaon (540) $ 12,258 $ 15,100 $ 15,510 $ 15,370 $ 21,010 Co n t r a c t s Ca p i t a l Ex p . Oﬃ c e Ex p . M a i n t e n a n c e 72 INFORMATION TECHNOLOGY DIVISION The Information Technology (IT) Division is responsible for providing secure, reliable, and responsive technology and business solutions that facilitate and enhance the City’s effectiveness in serving the citizens of Parkville. This includes hardware support, software troubleshooting, and other routine technical assistance. Information technology services are currently provided by a third‐party vendor and overseen by the City Clerk. Personnel expenses in the graph on the next page represent the budgeted IT Services contract. Annual maintenance costs of City software and security programs are included in the IT budget. The budget increase in 2017 accounted for a citywide upgrade to Office 2016 and an update to the antivirus software. 2019 GOALS 1. Upgrade six computers through the CIP by August 1st. Once the six computers are selected, the computers will be ordered and will replace the exisng machines. This goal would contribute to the Crical Success Factor: Basic Services. 2. Ensure that all computers errors are ﬁxed within two weeks and computers and equipment are replaced when needed. This will ensure that staﬀ has working equipment to complete daily tasks. Response me for each cket will be recorded to start a baseline for future benchmarks. This goal would contribute to Crical Success Factor: Basic Services. NOTABLE 2018 ACCOMPLISHMENTS In 2018, six computers were upgraded through the annual CIP program, giving staﬀ beer tools to accomplish their daily tasks. 73 INFORMATION TECHNOLOGY DIVISION Category Personnel IT Expenses Maintenance Budget Expenses 20,000 25,296 2,832 Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenses 45,236 51,707 49,551 49,205 48,128 74 General Fund (10) Informaon Technology (555) Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Informaon Technology Support Contract Informaon technology support annual contract with eNet, LLC. 01‐52‐00 21,159 19,231 20,000 18,645 20,000 Total Personnel $ 21,159 $ 19,231 $ 20,000 $ 18,645 $ 20,000 Equipment Purchase of any new IT related equipment such as com‐ puters (w/ soware), servers, printers, copiers, etc. Server for park cameras $2,000. 02‐01‐00 3,451 7,158 4,000 5,259 3,050 Soware Annual maintenance for Incode accounng program ($14,935), spam blocker ($1500/yr), online Municipal Code ($695/yr), InDesign ($240/yr), virus/malware ($1,665) and other miscellaneous computer soware. Includes e‐mail archive system ($1,950) and 1 Acrobat Pro license ($440). 02‐02‐00 17,599 22,389 21,425 21,649 20,952 Domain Registraons Cost of domain registraons for parkvillemo.com & parkvillepolice.org ($24/year), parkvillemo.gov ($400/ year), mail.parkvillemo.gov ($450/year) and website hosng with InfoDeli, LLC ($35/month). Previously in Administraon Division. 02‐04‐00 904 805 1,294 820 1,294 Total IT Expenses $ 21,953 $ 30,352 $ 26,719 $ 27,728 $ 25,296 Maintenance & Repair Oﬀsite server backup and disaster recovery ($236/ month). 06‐01‐00 2,124 2,124 2,832 2,832 2,832 Total Maintenance $ 2,124 $ 2,124 $ 2,832 $ 2,832 $ 2,832 Total General Fund (10) Informaon Technology (555) $ 45,236 $ 51,707 $ 49,551 $ 49,205 $ 48,128 Pe r s o n n e l IT E x p e n s e s M a i n t . 75 CAPITAL OUTLAY Capital Outlay (General Fund) was created in 2015 to beer report and record General Fund capital outlay purchases. Prior General Fund capital outlay purchases were recorded individually within a division. This made it diﬃcult to view a consolidated picture of the year’s major capital expenses from the general fund. In 2019, major General Fund capital outlay expenses include budgeted expenses from Administraon, Police Department, Public Works, Community Development, the Parks Division, and IT. 76 Category Admin. Police Public Works Parks IT Budget Expenditures 95,835 41,226 22,041 162,000 6,000 CAPITAL OUTLAY Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Expenditures 300,328 225,908 198,326 349,085 327,102 77 General Fund (10) Capital Outlay (560) Type Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Masonry/Hand Rail Repair (6,735), Carpet Phase 1&2 (56,000), Safety Upgrade Phase 3 (13,100), LED Lighng Conversion (20,000). 10‐560‐50‐10‐00 6,699 45,526 64,285 26,476 95,835 Total Administraon $ 6,699 $ 45,526 $ 64,285 $ 26,476 $ 95,835 AWD Police Ford Taurus Sedan and equipment (39,700), Replacement Radios/Baeries (1,526). 10‐560‐50‐50‐00 42,031 46,912 53,884 45,959 41,226 Total Police $ 42,031 $ 46,912 $ 53,884 $ 45,959 $ 41,226 There is no capital outlay budgeted for the Municipal Court in 2018. 10‐560‐51‐00‐00 ‐ ‐ ‐ ‐ ‐ Total Court $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Park University Parking Lot Lease Payment (22,041). 10‐560‐51‐50‐00 31,855 69,275 17,157 38,691 22,041 Total Public Works $ 31,855 $ 69,275 $ 17,157 $ 38,691 $ 22,041 Integraon of Development Code into eCode360 Portal ($10,000), Building Permit Database Enhancement Soware ($3,000) 10‐560‐51‐80‐00 98,241 14,838 13,000 10,850 ‐ Total Community Development $ 98,241 14,838 $ 13,000 10,850 $ ‐ There is no capital outlay budgeted for the Streets Division in 2018. 10‐560‐52‐00‐00 ‐ ‐ ‐ ‐ ‐ Total Streets $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ELP Low Water Crossing Improvement (90,000), Equipment Trailer for Mowing Equipment (10,000), Mower Replacement (12,000), compleo n of Parks Storage Building (50,000) 10‐560‐52‐50‐00 116,578 43,025 34,000 210,691 162,000 Total Parks $ 116,578 $ 43,025 $ 34,000 $ 210,691 $ 162,000 There is no capital outlay budgeted for the Nature Sanctuary Division in 2018. 10‐560‐53‐50‐00 ‐ ‐ ‐ ‐ ‐ Total Nature Sanctuary $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ There is no capital outlay budgeted for the Public Informaon Division in 2018. 10‐560‐54‐00‐00 ‐ ‐ ‐ ‐ ‐ Total Public Informaon $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 2019: Computer Replacement Cycle ($6,000). 10‐560‐55‐50‐00 4,925 6,333 16,000 16,418 6,000 Total Informaon Technology $ 4,925 $ 6,333 $ 16,000 $ 16,418 $ 6,000 Total General Fund (10) Capital Outlay (560) $ 300,328 $ 225,908 $ 198,326 $ 349,085 $ 327,102 Ad m i n . Po l i c e Co u r t Pu b l i c W o r k s Co m m u n i t y De v e l o p m e n t St r e e t s Pa r k s Na t u r e Sa n c t u a r y Pu b l i c Inf o r m a o n IT 78 This page is le intenonally blank. 79 The Debt Service Funds are comprised of six funds that are used to account for the accumulaon of resources for the payment of principal, interest, and related costs on the debt. REVENUES – The City uses property taxes, special assessments, and sewer service charges to fund debt service payments. The City collects these revenues to make bond payments for the current year. EXPENSES – The expenses for the budget year include only the bond payments and fees that will be due and payable. Acve Debt Funds: General Debt Fund (22): 2006 Cerﬁcate of Parcipaon (COPS), which includes the new City Hall and voter‐approved projects from the 2004 ballot measure. It was refunded in late 2015 to reduce interest costs and General Fund impact. Sewer Debt Service Fund (30): State Revolving Loan (SRF) projects that are supported by sewer fees. Reres in 2025. The reducon in 2016 from 2015 was a result of an early rerement of a lease purchase loan for the sewer plant. Neighborhood Improvement Districts (21, 23, 24): Supported by assessments on beneﬁng properes. River Park Neighborhood Improvement District ﬁnanced infrastructure in The Naonal. Reres in 2020. Brush Creek Drainage Area Neighborhood Improvement District ﬁnanced sewer expansion at the intersecon of I‐435 and Route 45. Reres in 2034. Brink Meyer Road Neighborhood Improvement District ﬁnanced road improvements and a retaining wall on Brink‐ Myers Road. Reres in 2034. Road Capital Maintenance Loan which ﬁnanced the 2017 Street Maintenance program. Reres in 2022. DEBT SERVICE FUNDS 80 The General Obligaon (GO) Legal Debt Limit is 10% of the assessed value of the taxable tangible property. There is an addional 10% of the assessed value available for street and sewer expansions, or construcon of ulity plants. Total GO indebtedness may not exceed 20% of the assessed valuaon of taxable property. By policy (Resoluon No. 09‐01‐14), the Board has limited itself to no more than 80% of the statutory limit. The City is currently at 30.6% of the total limit not to exceed and has plenty of capacity for future debt. DEBT SERVICE FUNDS 81 River Park NID Bonds (21) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget River Park Special Assessment Assessment levied on property owners in the River Park NID. 41001‐00 307,423 319,856 320,994 322,080 322,080 Interest Income Interest earned from general fund investments. 41701‐00 167 177 170 181 150 Total River Park NID Bonds (21) Revenues $ 307,590 $ 320,033 $ 321,164 $ 322,261 $ 322,230 Bond Principal Payment of bond principal. 10‐01‐00 280,000 285,000 295,000 295,000 305,000 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 40,700 33,275 24,575 24,575 20,150 Bond Fees Payment of bond fees. 10‐03‐00 265 424 424 424 424 River Park NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 ‐ ‐ 1,165 ‐ ‐ Total River Park NID Bonds (21) Expenses $ 320,965 $ 318,699 $ 321,164 $ 319,999 $ 325,574 Re v e n u e s Ex p e n s e Cerﬁcates of Parcipaon (COPs) (22) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Property Taxes Property taxes collected for debt service. 41001‐00 338,407 373,761 386,237 389,585 416,409 Interest Income Interest earned from investments. 41701‐00 127 83 110 63 110 Interest on COPS Reserved Funds Interest earned from investments. 41701‐01 ‐ ‐ ‐ ‐ ‐ Carry over applied to Bond Payment Carry over applied to Bond Payment N/A ‐ ‐ 10,928 ‐ ‐ Gain on Investment Gain on Investment 41710‐00 ‐ ‐ ‐ ‐ ‐ Transfer from General Fund This fund transfer covers the lease payment on City Hall. 42020‐00 ‐ ‐ 4,366 ‐ 4,366 Total COPs (22) Revenues $ 338,534 $ 373,844 $ 401,641 $ 389,648 $ 420,885 COI Expenses COI Expenses 01‐00‐00 ‐ ‐ ‐ ‐ ‐ Underwriter FCC, Expenses Underwriter FCC, Expenses 02‐00‐00 ‐ ‐ ‐ ‐ ‐ Loss on Investments Loss on Investments 09‐50‐00 ‐ ‐ ‐ ‐ ‐ 2006/2015 COPS Bond Principal Payment of bond principal. 10‐01‐00 ‐ 297,114 335,155 335,155 354,132 2006/2015 COPS Bond Interest Payment of bond interest. 10‐02‐00 56,636 72,468 65,386 65,386 57,666 2006/2015 COPS Bond Fees Payment of bond fees. 10‐03‐00 1,100 ‐ 1,100 ‐ 1,100 COPs Debt Reserve Monies transferred to the General Debt Reserve; ancipated for early debt rerement. 20‐01‐00 ‐ ‐ ‐ ‐ ‐ Total COPs (22) Expenses $ 57,736 $ 369,581 $ 401,641 $ 400,541 $ 412,899 Re v e n u e s Ex p e n s e s 82 Brush Creek NID Bonds (23) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Brush Creek Special Assessment Assessment levied on property owners in the Brush Creek NID. 41001‐00 246,788 251,303 251,303 251,036 251,036 Penales Fees collected by the County and remied to the City for assessments that are collected aer the deadline. 41002‐00 87 ‐ ‐ ‐ ‐ Reserve applied to Bond Payment Reserve applied to Bond Payment 42001‐00 ‐ ‐ ‐ ‐ ‐ Transfers Transfer from Emergency Reserve Fund (or other sources) to cover shoralls in assessment collecons. 41901‐00 ‐ 46,486 135,609 140,696 135,402 Interest Income Interest earned from debt service reserve fund investments. 41701‐00 4,443 5,768 7,650 8,185 6,600 Total Brush Creek NID Bonds (23) Revenues $ 251,318 $ 303,558 $ 394,563 $ 399,916 $ 393,038 Loss on Investments 09‐50‐00 35 2,557 ‐ 2,924 ‐ Bond Principal Payment of bond principal. 10‐01‐00 ‐ 210,000 215,000 215,000 220,000 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 187,088 183,938 177,563 177,563 171,038 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000 Brush Creek NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 ‐ ‐ ‐ ‐ ‐ Brush Creek Maintenance Reserve Transfer of poron of assessments designated for maintenance on the improvements during the life of the bonds. 20‐02‐00 ‐ ‐ ‐ ‐ ‐ Total Brush Creek NID Bonds (23) Expenses $ 189,123 $ 398,495 $ 394,563 $ 397,486 $ 393,038 Re v e n u e s Ex p e n s e s Brink Meyer NID Bonds (24) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Brink Meyer Special Assessment Assessment levied on property owners in the Brink Meyer NID. 41001‐00 3,774 3,601 1,810 1,791 1,791 Transfers Transfer from Emergency Reserve Fund (or other sources) to cover shoralls in assessment collecons. 41902‐00 144,431 282,674 282,052 285,340 282,742 Interest Income Interest earned from general fund investments. 41701‐00 3,246 4,213 4,750 5,973 4,750 Total Brink Meyer NID Bonds(24) Revenues $ 151,451 $ 290,488 $288,613 $ 293,104 $ 289,283 Loss on Investments Loss on Investments 09‐50‐00 26 1,869 ‐ 2,138 ‐ Bond Principal Payment of bond principal. 10‐01‐00 ‐ 140,000 145,000 145,000 150,000 Bond Interest Payment of bond interest. 10‐02‐00 147,988 145,888 141,613 141,613 137,188 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000 Brink Meyer NID Reserve Transfer of outstanding balance to be held in reserve for future debt payments. 20‐01‐00 ‐ ‐ ‐ ‐ ‐ Brink Meyer Maintenance Reserve Transfer of poron of assessments designated for maintenance on the improvements during the life of the bonds. 20‐02‐00 ‐ ‐ ‐ ‐ 95 Total Brink Meyer NID Bonds (24) Expenses $ 150,013 $289,756 $ 288,613 $ 290,750 $ 289,283 Re v e n u e s Ex p e n s e s 83 Sewer Service Debt (30) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Sewer Fund Transfer to pay all Sewer Fund debt. 41903‐00 203,113 187,788 185,288 185,288 185,473 Total Sewer Service Debt (30) Revenues $ 203,113 $ 187,788 $ 185,288 $ 185,288 $ 185,473 System Renewal Lease Lease payment on sewer plant. 10‐04‐00 ‐ ‐ ‐ ‐ ‐ SRF Principal Payment of bond principal. 12‐11‐00 ‐ 150,000 150,000 150,000 160,000 SRF Interest Payment of bond interest. 12‐11‐01 57,769 23,889 28,524 20,432 16,000 SRF Administraon Fee Payment of bond fees. 12‐11‐02 ‐ 13,900 6 ,764 276 5,862 Total Sewer Service Debt (30) Expenses $ 57,769 $187,788 $ 185,288 $ 170,708 $181,862 Re v e n u e s Ex p e n s e s 2017 Lease Purchase Agreement Road Capital Maintenance (96) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget 9 Highway CID Payments Payment by the Highway 9 Corridor Community Improvement District (1% sales tax) 41001‐00 ‐ ‐ ‐ ‐ ‐ Transfers Transfer from Transportaon Fund to cover 2017 Road Capital Maintenance Project. 41901‐00 ‐ ‐ 215,314 215,465 215,375 Interest Income Interest earned from general fund investments. 41701‐00 ‐ ‐ ‐ ‐ ‐ Total Road Capital Maintenance (96) Revenues $ ‐ $ ‐ $ 215,314 $ 215,465 $ 215,375 Bond Principal Payment of bond principal. 10‐01‐00 ‐ ‐ 194,100 193,957 197,500 Bond Interest Payment of bond interest. Drop in interest payments is due to reﬁnancing of bond issue at lower interest rates. 10‐02‐00 ‐ ‐ 21,365 48,991 17,875 Total Road Capital Maintenance (96) Expenses $ ‐ $ ‐ $ 215,465 $ 242,948 $ 215,375 Re v e n u e s Ex p e n s e s 84 SEWER FUND The Sewer Fund is an enterprise fund used to operate and maintain the City’s sewer service system. It is funded by the revenue collected from charges on customers using the service. REVENUES – Revenues include sewer service charges on ulity customers, including connecons fees and grinder pump fees. A 10% sewer rate increase was approved for the third year to assist with emergency expenditures and set aside funding for future plant expansions. The impact to the average residenal household with the 10% rate increase in 2019 would be approximately $4.60 per month. EXPENSES – Most of the expenses are for debt service, the operaon of the wastewater treatment plant, and maintenance of the sewer collecon system. The Sewer Operaons are handled by contract with Alliance Water Resources, and consists of one local plant manager and two full‐me employees. The Division is responsible for maintenance of the wastewater treatment plant, six pump staons, and sewer collecon system. Projects completed in 2018 include: rebuilding the headworks screen at the wastewater plant; replacement of the RAS pump drive; purchase of lab equipment; replacement of the pump equipment at the S. Naonal Pump Staon; 2018 CCTV and Cleaning program; and repairs to pipes and manholes in downtown. In 2016, the City contracted with Springsted, Inc. to study the sewer allocaon transfer from the Sewer Fund to the General Fund. Springsted polled each City staﬀ member about their work acvies to determine how much me was spent on sewer‐related work versus non‐sewer‐related work. The study suggested that a reasonable transfer of $365,644 could be made from the Sewer Fund to the General Fund to cover personnel costs, as well as direct and indirect costs for sewer‐related expenses funded by the General Fund. In an eﬀort to assist with the reduced working capital in 2019, staﬀ proposed to limit the allocaon from the Sewer Fund to the General Fund to $230,000. 85 SEWER FUND Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 1,872,641 1,634,659 1,727,343 1,854,351 1,963,899 Expenses 1,321,240 1,195,167 1,335,924 1,299,615 1,386,479 Ending Balance 551,402 439,493 391,419 554,736 577,420 Category Personnel/ Insurance Ulies Oﬃce Exp. Maintenance City Services Prof. Fees Capital Outlay Transfers Other Budget Expenditure 32,715 49,450 10,500 48,000 105,240 561,712 393,400 181,862 3,600 86 Sewer Fund (30) Revenues Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 795,105 $ 424,422 $ 439,493 $ 439,493 $ 554,736 Sewer Charges Charges levied on all ulity customers for use of the City's sewer system. 41501‐00 999,775 1,147,360 1,213,630 1,318,934 1,334,993 Sewer Tap Fees Fees required to connect to the City's sewer system ($1,500/new home). 41502‐00 34,500 28,405 30,000 47,100 30,000 Sewer Impact Fees Fees required to compensate the City for the increased demand on the sewer system ($1,400/ new home). 41502‐01 33,700 25,400 34,000 39,600 34,000 MOAW Bill Collecon Payment Money received from Missouri American Water for accepng water bills at City Hall. 41503‐00 431 434 550 444 550 Grinder Pump Administraon Fee A fee paid by the Riss Lake Home Owner's Associaon for collec ng and reming monthly Riss Lake Subdivision grinder pump maintenance fees. 41504‐00 4,620 4,620 4,620 4,620 4,620 Revenues: Sewer $1,073,026 $1,206,219 $ 1,282,800 $1,410,698 $1,404,163 Interest Income Interest earned from sewer fund investments. 41701‐00 4,500 4,019 5,000 4,160 5,000 Revenues: Interest Income $ 4,500 $ 4,019 $ 5,000 $ 4,160 $ 5,000 Miscellaneous Includes reimbursements from Viking Football Club for water usage at Viking Field. 41804‐00 10 ‐ 50 ‐ ‐ Revenues: Misc $ 10 $ ‐ $ 50 $ ‐ $ ‐ Sewer Fund (30) Revenues $1,077,536 $1,210,237 $1,287,850 $1,414,858 $1,409,163 Total Sources $1,872,641 $1,634,659 $1,727,343 $1,854,351 $1,963,899 Re v : S e w e r Re v : Int e r e s t Re v : M i s c 87 Sewer Fund (30) Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Salaries The total salaries for sewer billing dues. A poron of staﬀ salaries are covered by the Sewer Administrave Fee, as related to sewer work performed. 01‐01‐00 17,322 15,384 20,000 17,166 20,368 FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 1,347 1,174 1,530 1,909 1,558 Professional Development Cost of educaonal seminars and conferences aended by Sewer employees. 01‐41‐00 ‐ 100 500 ‐ 500 Rerement The City's LAGERS contribu on for 2018 is 8.2% of general employee salaries. 01‐22‐00 ‐ 1,261 1,137 ‐ 2,505 Tuion Reimbursement 01‐43‐00 ‐ 480 ‐ ‐ ‐ Total Personnel $ 18,669 $ 18,400 $ 23,167 $ 19,075 $ 24,931 Property & Liability Premium payment for the City's property & liability coverage. 02‐01‐00 6,033 ‐ 1,600 1,313 1,400 Health, Life, & Dental The City oﬀers health, dental, and life insurance to its employees and subsidizes a poron of the premium. Reﬂects premium increases for employees. 02‐02‐00 3,203 1,543 2,650 2,761 5,784 Workers Compensaon The workers compensaon premium that covers all sewer employees. 02‐03‐00 (47) 1,877 150 65 100 Unemployment This covers the cost of any unemployment insurance claims for the Sewer Department. 02‐04‐00 ‐ ‐ 500 ‐ 500 Total Insurance $ 9,188 $ 3,419 $ 4,900 $ 4,139 $ 7,784 Telephone & Voicemail The charges for local and long distance telephone service for the sewer plant and li staon dialers. 03‐01‐00 1,527 1,109 1,315 212 1,400 Electricity Electric ulity charges for the sewer plant and pump staons. 03‐02‐00 43,212 38,027 48,000 42,710 45,000 Water Water ulity charges for the sewer plant. 03‐04‐00 2,665 1,390 2,500 1,190 2,000 Wi‐Fi The cost of the Wi‐Fi hotspot at the sewer plant for internet access. 03‐06‐00 669 560 480 ‐ 650 Trash Hauling The charges for trash hauling at the sewer plant ($70/ year for Main Li Staon dumpster and $356.52/year for Sewer Plant dumpster). 03‐09‐00 354 240 400 120 400 Total Ulies $ 48,426 $ 41,325 $ 52,695 $ 44,232 $ 49,450 Oﬃce Supplies This includes items such as staonery, pens/pencils, folders, etc. as well as computer accessories, meeng supplies and general consumables. 05‐01‐00 258 404 250 217 300 Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 5,019 5,095 6,000 5,514 6,200 Delinquencies Administrave costs related to delinquency collecons such as water shut oﬀ costs, ﬁling property liens, and cerﬁed leers. 05‐06‐00 758 220 2,000 1,454 2,000 Prinng Expenses for prinng work not performed by City personnel. This includes items such as business cards, forms, leerhead, and books. 05‐04‐00 2,980 701 1,000 1,770 2,000 Total Oﬃce Expenses $ 9,015 $ 6,419 $ 9,250 $ 8,954 $ 10,500 Building Maintenance & Repair General maintenance for the sewer plant. Includes crane for the new storage building, containment for diesel storage, soﬃt on sewer building, ﬂashing on storage building, and new garage door. 06‐01‐00 41,769 13,178 20,000 17,752 20,000 Pump Staons Maintenance General maintenance for six pump staons in the City. Includes valves on FF Hwy pump staon. 06‐12‐00 34,692 20,823 20,000 7,737 20,000 Vehicle Repair & Maintenance Maintenance for sewer vehicles. Include new res for sewer truck. 06‐21‐00 44 113 1,000 1,170 500 Tractor / Lawn Mowing Equipment Maintenance for the sewer plant tractor and lawn equipment. 06‐21‐02 319 5,741 1,500 1,627 1,500 Vehicle Gas & Oil Fuel for sewer division vehicles. 06‐22‐00 780 841 2,000 828 1,500 Equipment Gas & Oil Fuel for sewer equipment, including the tractor, mower, and generator. 06‐22‐01 695 1,187 1,500 25 1,500 Soware Support Agreement Annual soware maintenance for Data Tech Summit sewer billing soware. 06‐33‐00 4,342 2,546 2,000 2,750 3,000 $ 82,641 $ 44,429 $ 48,000 $ 31,888 $ 48,000 Total Maintenance Pe r s o n n e l In s u r a n c e Ul i e s Oﬃ c e E x p e n s e s M a i n t e n a n c e 88 Sewer Fund (30) Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Line Repairs This covers emergency repairs to sewer lines and manholes. Root control and unexpected clogs. It does not cover repairs budgeted in the sewer CIP. 07‐34‐00 29,682 45,862 25,000 40,471 30,000 One Call Ulity Locang This is a fee charged to the City for every One Call sewer ulity locate requested in the City limits. 07‐42‐00 1,051 425 2,000 255 2,000 KC Water Dept. Fees paid to the KCMO Water Department for sewer service provided to some Parkville residents The decrease in 2016 is a result of the decommission of Eastside Pump staon. 07‐82‐00 19,647 28,453 28,000 30,505 31,640 Plae County Regional Sewer District Fees paid to the PCRSD for wastewater treatment for Parkville residents formerly served by Eastside Pump staon. 3,961 19,708 16,000 20,145 17,600 Odor Control Chemical used to migate odors from sewer lines. 07‐91‐00 20,065 28,511 22,000 19,852 24,000 Total City Services $ 74,406 $ 122,958 $ 93,000 $ 111,228 $ 105,240 Aorney Fees Fees associated with contract reviews and sewer related legal quesons. 08‐01‐00 2,100 ‐ 2,500 ‐ 2,500 Engineering Fees This covers the fees for work performed by the City Contract Engineer for the sewer system, including SSES Program engineering and management. 08‐03‐00 13,824 15,900 15,000 15,713 16,000 Management Contract Contract with Alliance Water Resources to operate the sewer plant. 08‐04‐00 290,483 293,348 299,826 299,688 305,712 Administraon Fee Administrave salaries for sewer related work, Missouri One Call services, and other sewer related administrave funcons. 08‐06‐00 103,530 150,000 190,000 190,000 230,000 Credit Card Fees Costs associated with processing credit card transacons. 08‐07‐00 3,976 4,584 4,000 6,463 6,500 Sewer Refunds Refunds for bill over payments 08‐08‐00 1,333 2,073 900 1,502 1,000 Total Professional Fees $ 415,247 $ 465,904 $ 512,226 $ 513,366 $ 561,712 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 2,646 918 4,048 2,380 1,500 DNR Fees Annual fee to the Missouri Department of Natural Resources based on the number of sewer connecons in the City. 09‐22‐00 1,789 1,899 2,000 1,913 2,100 Total Other Expenditures $ 4,435 $ 2,817 $ 6,048 $ 4,293 $ 3,600 Equipment & Machinery For the purchase of operang equipment for the Sewer Plant. Includes replacement of headworks screen ($90,000), replacement of RAS drive ($5,200), rebuild of clariﬁer drive ($16,000), lab equipment ($6,000). 04‐31‐00 375 6,119 117,200 149,670 84,000 Sewer Plant Improvements Unbudgeted items from 2017 Budget, being carried over to 2018: New doors and door jams ($6,000). 04‐51‐00 11,049 3,987 ‐ 8,876 16,400 Pump Staon Improvements Improvements to pump staons. Includes improvements to S. Naonal Pump Staon ($63,000). 04‐61‐00 8,952 93,454 63,000 80,466 ‐ Line Maintenance Includes 2018 CCTV & Cleaning ($57,000), Downtown Manhole Reconstrucon Phase 2 ($130,000), and design of Sanitary Sewer Phase 4 06‐42‐00 476,316 198,146 202,000 147,720 293,000 Other Maintenance Includes repairs to the levee next to the sewer plant and the stabilizaon of the streambank along the access drive to the sewer plant. 06‐99‐00 ‐ ‐ ‐ ‐ ‐ Total Capital Outlay $ 496,692 $ 301,706 $ 382,200 $ 386,732 $ 393,400 Transfer to Debt Service Fund (for Bonds) No longer used. Funds are transferred to Debt Service for bond payments. Paid oﬀ in 2015. 20‐02‐02 ‐ ‐ ‐ ‐ ‐ Transfer to Debt Service Fund (for SRF) Funds are transferred to Debt Service for SRF payments. 20‐02‐03 162,520 ‐ 204,438 ‐ ‐ SRF Principal Transfer Funds are transferred to Debt Service for SRF payments. 12‐11‐00 ‐ 150,000 ‐ 155,000 160,000 SRF Interest Transfer Funds are transferred to Debt Service for SRF payments. 12‐11‐01 ‐ 23,889 ‐ 20,432 16,000 SRF Admin Fee Transfer Funds are transferred to Debt Service for SRF payments. 12‐11‐02 ‐ 13,900 ‐ 276 5,862 Total Transfers $ 162,520 $ 187,788 $ 204,438 $ 175,708 $ 181,862 TOTAL Sewer Fund (30) Expenditures $1,321,240 $1,195,167 $1,335,924 $1,299,615 $1,386,479 Ending Fund Balance Sewer Fund (30) $551,402 $439,493 $408,058 $554,736 $577,420 Cit y S e r v i c e s Pr o f e s s i o n a l F e e s Ot h e r E x p . Ca p i t a l O u t l a y Tr a n s f e r s 89 TRANSPORTATION FUND The Transportaon Fund accounts for most resources used to promote and improve the City’s transportaon network. Transportaon Fund revenues are allocated speciﬁcally to pay for transportaon projects and expenses. REVENUES – The City receives funds through sales taxes and intergovernmental grants. The motor fuel tax and the City transportaon sales tax can be used for any transportaon‐related purpose. The County transportaon sales tax and the Parkville Special Road District revenue are received for major capital transportaon projects. EXPENSES – Most of the expenses are for capital improvements, streetlights, and a transfer to the General Fund to help subsidize personnel expenses for the Streets Division of the Public Works Department. The 2019 budget includes enhanced funding for (1) street maintenance and (2) Route 9 Improvements from Route 45 to Lakeview Drive. The City intends to pay the debt service for the Route 9 Improvement Project with a 1% sales tax from the 9 Highway Corridor Community Improvement District with a projected revenue of $147,300 per year. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 1,315,643 3,612,316 2,603,280 1,039,174 1,022,366 Expenses 1,028,231 1,974,762 2,385,606 1,548,333 2,138,233 Ending Balance 287,413 1,637,555 217,674 1,128,395 12,528 90 TRANSPORTATION FUND Category CIP Streets Transfers Budget Expenditures 1,335,858 402,000 400,375 Category City Transportaon Tax County Transportaon Tax Motor Fuel Tax Parkville Special Road District Other Budget Revenues 490,135 233,157 150,000 145,674 3,400 91 Transportaon Fund (40) Revenue Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 320,048 $ 287,413 $ 386,325 $ 1,637,555 $ 1,128,395 Parkville Special Road District The City's percentage of property tax assessed by the County for the Special Road District. 41006‐00 134,675 140,072 142,874 141,814 145,674 City Transportaon Sales Tax The City levies a 0.5% sales tax to fund transportaon projects. 41404‐00 454,601 467,233 462,000 481,312 490,135 Motor Fuel Tax The State collects a tax on motor fuel and remits a poron to the City. 41405‐00 149,253 150,020 145,000 149,150 150,000 County Transportaon Sales Tax This is the City's poron of the County sales tax for transportaon projects. 41406‐00 239,661 211,237 230,000 231,017 233,157 Project Cost Share Funding from private enes or other sources for paral components of public projects. 41504‐00 11,525 2,642 5,304 30,000 3,400 Leased Properes Revenue from City‐owned properes. 41802‐00 5,880 ‐ ‐ 5,880 ‐ Bond Proceeds Construcon funds for transportaon projects generated from bond proceeds. 41806‐00 ‐ 2,353,700 1,231,777 ‐ ‐ $ 995,595 $3,324,904 $2,216,955 $1,039,174 $1,022,366 Total Sources $1,315,643 $3,612,316 $2,603,280 $2,676,729 $2,150,761 Transportaon Fund (40) Revenues Tra n s p o r t a o n 92 Transportaon Fund (40) Expenditures Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Building Maintenance & Repair Maintenance and repairs for the street barn including security system, minor roof repairs, HVAC, etc. 06‐01‐00 625 1,835 5,000 2,851 5,000 Vehicle & Equipment Maintenance Maintenance work for Streets Division vehicles and equipment such as brakes, res, hydraulic problems, etc. 06‐21‐00 6,362 9,135 10,500 8,018 10,500 Vehicle & Equipment Gas & Oil Fuel for Streets Division vehicles and equipment. 06‐22‐00 12,165 14,055 25,000 17,456 25,000 Emergency Snow Removal Purchase of sand and salt to spread on roads during snow removal. 07‐20‐00 30,205 26,294 40,000 37,718 40,000 Storm Sewers ‐ General Repair All general repairs on the City's storm sewer system. 07‐32‐00 5,781 65,169 5,000 6,857 5,000 Street Repair Materials For asphalt necessary to complete simple repairs on city streets. This does not include asphalt overlay projects, crack seal materials, dirt, and paint. 07‐33‐00 3,919 4,309 15,000 5,538 15,000 Street Lights Ulity charges for city street lights and costs for roune repair and maintenance. The 2016 ulity costs include the new street lights on Route 9. 07‐41‐00 256,007 234,624 270,000 292,172 270,000 Street Signs Purchase of new and replacement street signs needed for City streets. 07‐44‐00 1,946 1,942 2,500 1,552 2,500 Street Sweeping Street sweeping of all roads citywide; will be performed twice annually in 2017. 07‐45‐00 9,464 11,967 15,000 12,406 15,000 Tree Trimming & Removal Maintenance of trees located within rights‐of‐way on City streets. 07‐52‐00 3,455 4,290 10,000 5,228 10,000 Rental Equipment Rental costs for equipment not owned by the City such as air compressors, tractor with extendable arm for ROW tree trimming, and bucket trucks. 07‐60‐00 ‐ 664 3,000 1,076 3,000 Miscellaneous Miscellaneous uncategorized expenses related to the maintenance of the City's street network. 09‐21‐00 ‐ 193 1,000 ‐ 1,000 Total Streets (520) $329,928 $374,476 $402,000 $390,872 $402,000 Street Programs Unbudgeted items from 2017 Budget, being carried over to 2018: Route 9 Improvements: ($158,815). Budgeted 2018: Expenses related to capital improvements for street maintenance. Funding is for remaining of the ﬁrst phase of Route 9 improvements. 04‐71‐00 ‐ 130,337 1,178,141 275,537 937,858 Equipment Includes one truck/snowplowing equipment ($60,000). 04‐85‐01 116,954 121,270 60,000 47,253 78,000 Crack Seal Project Annual Crack Seal project 04‐81‐00 10,155 11,293 15,000 2,475 10,000 Street Striping Annual Street Striping Project 04‐83‐00 13,833 13,149 15,000 2,900 10,000 Asphalt Overlay Program Materials and service for the Asphalt Overlay Program 04‐85‐00 260,432 771,112 250,000 307,272 250,000 Curb & Sidewalk Program Materials and service for the Curb & Sidewalk Program 04‐90‐00 106,928 280,423 50,000 106,559 50,000 Total CIP $508,302 $1,327,584 $1,568,141 $741,996 $1,335,858 Transfer to General Fund Fund transfer to reimburse Streets Division for transportaon related expenses. 20‐10‐00 190,000 225,000 200,000 200,000 185,000 Transfer to Debt Service Fund (for 2017 LPA) Funds are transferred to Debt Service for 2017 Lease Purchase payments. 20‐22‐00 ‐ 47,701 215,465 215,465 215,375 Total Transfers (550) $190,000 $272,701 $415,465 $415,465 $400,375 Total Transportaon Fund (40) Expenses $1,028,231 $1,974,762 $2,385,606 $1,548,333 $2,138,233 $287,413 $1,637,555 $217,674 $1,128,395 $12,528 Ending Fund Balance Transportaon Fund (40) St r e e t s Ca p i t a l O u t l a y Tr a n s f e r s 93 FEWSON FUND In 1998, Parkville resident George W. Fewson le a poron of his estate in trust to the City of Parkville. The original Fewson Trust documents direct that 50% of annual proceeds be distributed to the City for “general projects for the City of Parkville, Missouri.” Therefore, the City has reserved 50% of the Fewson earnings each year for capital projects. REVENUES – Primarily interest earned on investments. George Fewson spulated that half of earnings be retained in the fund. EXPENSES – In 2019, the primary expense will be a Fewson Fund project loan that will require repayment from the General Fund in future years. Other expenses include loss on investment, fees, and interest distribuon to the City. By adopng the Fewson Fund Policy in 2013, the Board of Aldermen expressed its intent to ulize these funds for speciﬁc projects in the future. The advantage of taking a loan from this fund is that the City recoups some of its interest payments as earnings to the Fewson Fund. In 2015, the budget idenﬁed the English Landing Park Restroom Project as a project for a Fewson Fund loan. However, aer bids came in too high, the restroom was renovated instead of reconstructed. There are no projects planned for 2019. 94 FEWSON FUND Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 575,369 579,916 582,235 584,626 589,434 Expenses 927 2,110 8,763 92 11,751 Ending Balance 574,442 577,806 573,472 584,534 577,683 Category Distribuon to City Trust/Bank Fees Budget Expenses 11,601 150 95 Fewson Fund (45) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 569,204 $ 574,442 $ 577,806 $ 577,806 $ 584,534 Interest Income Interest earned on investments. George Fewson spulated that 1/2 of earnings be retained in the fund. 41701‐01 5,470 5,474 4,429 6,821 4,900 Miscellaneous Miscellaneous revenues including donaons, tax refunds, etc. 41801‐00 ‐ ‐ ‐ ‐ ‐ Gain on Investment Any capital gains on investments from the previous year. 41804‐00 695 ‐ ‐ ‐ ‐ Earned on Investments Monies earned on investments through CD's and cash on hand for the purpose of loans to fund speciﬁc projects. 41901‐00 ‐ ‐ ‐ ‐ ‐ Total Fewson Fund (45) Revenues $ 6,165 $ 5,474 $ 4,429 $ 6,821 $ 4,900 Total Sources $ 575,369 $ 579,916 $ 582,235 $ 584,626 $ 589,434 Loss on Investment Losses on investments from the previous year. 09‐50‐00 835 2,012 1,500 ‐ ‐ Trust/Bank Fees Fees deducted prior to receiving the gain on investment. 09‐50‐01 93 98 150 92 150 Distribuon to City (50% of proceeds) Per trust requirements, 50% of interest earnings plus any gain on investment (minus administrave fees) is returned to the City for eligible projects. 20‐01‐00 ‐ ‐ 7,516 ‐ 11,601 Project Loans Interest bearing loan to support eligible capital projects of the City. ‐ ‐ ‐ ‐ ‐ ‐ Total Fewson Fund (45) Expenses $ 927 $ 2,110 $ 9,166 $ 92 $ 11,751 Ending Fund Balance Fewson Fund (45) $ 574,442 $ 577,806 $ 572,666 $ 584,534 $ 577,683 Re v e n u e s Ex p e n s e s 96 The Economic Development Fund is a special revenue fund comprised of revenues from a hotel tax imposed on transient guest rooms. These dollars are allocated at the Board’s discreon for economic development or markeng iniaves to promote tourism and business development in Parkville. Unancipated 2015 expenses were a result of the City’s parcipaon at the Plae County Economic Development Expo. REVENUES – Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays. EXPENSES – There are no major ancipated projects in 2019. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 2,278 2,598 2,748 3,016 3,016 Expenditures 999 1,350 2,000 1,500 2,000 Ending Balance 1,279 1,248 748 1,516 1,016 ECONOMIC DEVELOPMENT FUND 97 Economic Development Fund (46) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 881 $ 1,279 $ 1,248 $ 1,248 $ 1,516 Guest Room Tax Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays. 41001‐00 1,397 1,319 1,500 1,453 1,500 Transfers Transfers from other funds. 41003‐00 ‐ ‐ ‐ 315 ‐ Economic Development Fund (46) Revenues $ 1,397 $ 1,319 $ 1,500 $ 1,768 $ 1,500 Total Sources $ 2,278 $ 2,598 $ 2,748 $ 3,016 $ 3,016 Economic Development ‐ Other Other miscellaneous economic development projects, studies, fees, etc. 07‐03‐00 999 1,350 2,000 1,500 2,000 Total Economic Development Fund (46) Expenses $ 999 $ 1,350 $ 2,000 $ 1,500 $ 2,000 Ending Fund Balance Economic Development Fund (46) $ 1,279 $ 1,248 $ 748 $ 1,516 $ 1,016 Re v e n u e s Ex p e n s e s 98 The Emergency Reserve Fund is intended to protect the City against emergency costs related to natural disasters, declared states of emergency, or other major unforeseen ﬁnancial obligaons. REVENUES – Fund transfers from the General Fund. EXPENSES – In 2019, ancipated expenses are funds to backstop special assessment delinquencies for the Brush Creek and Brink Meyer NIDs. A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2019 to make the balance of the Emergency Reserve Fund nearly $1.42 million, which is approximately 31% of 2017 budgeted general fund expenditures. This balance exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. The City requires healthy reserves to support the NID ﬁnancing strategy. 2017 represents the ﬁrst year of NID principal payments (more in the Debt Fund secon). Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 1,602,706 1,775,775 1,764,115 1,764,115 1,655,579 Expenses ‐ 329,160 417,661 426,036 431,434 Ending Balance 1,458,275 1,446,615 1,346,454 1,338,079 1,224,146 EMERGENCY RESERVE FUND 99 Emergency Reserve (50) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $1,269,842 $ 1,458,275 $1,446,615 $1,446,615 $1,338,079 Temporary Operang Levy Excess funds from the temporary operang levy approved in 2004. 42000‐00 15,364 ‐ ‐ ‐ ‐ Transfer from General Fund Fund transfer from the General Fund. 42001‐00 317,500 317,500 317,500 317,500 317,500 Emergency Reserve (50) Revenues $332,864 $ 317,500 $ 317,500 $ 317,500 $ 317,500 Total Sources $1,602,706 $1,775,775 $1,764,115 $1,764,115 $1,655,579 Brush Creek Drainage NID Unancipated costs related to ﬁnancing for the Brush Creek NID. 01‐01‐00 ‐ 46,486 135,609 ‐ ‐ Brink Myers Road NID Unancipated costs related to ﬁnancing for the Brink Myers NID. 01‐01‐01 144,431 282,674 282,052 ‐ ‐ Miscellaneous Emergency expenses that are unfunded and uncategorized. 09‐21‐00 ‐ ‐ ‐ ‐ ‐ Total Emergency Reserve (50) Expenses $ 144,431 $ 329,160 $ 417,661 $ 426,036 $ 431,434 Ending Fund Balance Emergency Reserve (50) $1,458,275 $ 1,446,615 $1,346,454 $1,338,079 $ 1,224,146 Transfer Loan to Brink Meyer ‐ ‐ ‐ 285,340 284,167 Transfer to Brush Creek NID ‐ ‐ ‐ 140,696 147,267 Ex p e n s e s Re v e n u e 100 The Nature Sanctuary Donaon Fund (60) is a special revenue fund that contains donaons made speciﬁcally for the Nature Sanctuary. REVENUES – Primarily donaons from private cizens, special events, and grants. EXPENSES – Primarily for equipment and improvements for Nature Sanctuary properes. Funds in 2019 are planned to assist with addional signage for the Nature Sanctuary. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 48,393 72,861 79,713 75,163 87,230 Expenditures 4,900 5,648 12,500 1,183 12,500 Ending Balance 43,493 67,213 67,213 73,980 74,730 NATURE SANCTUARY DONATION FUND 101 PNS Donaon Fund (60) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 34,708 $ 43,493 $ 67,213 $ 67,213 $ 73,980 Donaons Gis from private cizens or groups. 40901‐00 4,76 0 8,779 1,750 6,450 2,500 Programs Registraon fees for events and programs. 40903‐00 1,500 20,590 1,500 1,500 1,500 Grant Grant monies received for various projects in the Donaon Fund. Funds in 2018 includes an Outreach grant and FOPNS match for addional signage. 40910‐00 7,425 ‐ 9,250 ‐ 9,250 PNS Donaon Fund (60) Revenues $13,685 $29,369 $12,500 $ 7,950 $ 13,250 Total Sources $48,393 $72,861 $79,713 $75,163 $87,230 Friends of Parkville Nature Sanctuary Partnership Program Cost share projects with the Friends of Parkville Nature Sanctuary. 2018 possibilies include addional signage at the PNS. 15‐00‐01 ‐ 5,648 ‐ ‐ ‐ Expenses: PNS Donaon Fund $ ‐ 5,648 $ ‐ $ ‐ $ ‐ CIP Equipment No equipment purchase planned in 2018. 04‐31‐00 4,900 ‐ ‐ ‐ ‐ CIP Projects Permanent capital improvements in the Nature Sanctuary, such as trail extensions, roadway repairs, and ulity improvements. Addional signage planned in 2018. 04‐41‐00 ‐ ‐ 12,500 446 12,500 Expenses: CIP $ 4,900 $ ‐ $12,500 $ 1,183 $ 12,500 Total PNS Donaon Fund (60) Expenses $ 4,900 $ 5,648 $ 12,500 $ 1,183 $ 12,500 Ending Fund Balance PNS Donaon Fund (60) $ 43,493 $ 67,213 $ 67,213 $ 73,980 $ 74,730 FOPNS—Sanctuary Partnership Expenses related to programs partnered with the Friends of Parkville Nature Sanctuary 15‐00‐01 ‐ ‐ ‐ 737 ‐ Re v e n u e s Ex p : P N S Do n a o n F u n d Ex p : C a p i t a l O u t l a y 102 The Park Donaons Fund contains donaons made speciﬁcally for the Park system from private cizens, organizaons, and businesses. It helps to ensure that donaons will be used for the purpose intended by the donor. REVENUES – Primarily donaons from private cizens, special events, and grants. EXPENSES – Primarily for equipment and improvements to City parks. Expenses in 2019 are budgeted for the installaon of park benches and the Friends Field Project. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 56,346 56,036 54,306 53,961 28,128 Expenses 6,384 4,230 30,000 28,333 5,000 Ending Balance 49,962 51,806 24,306 25,628 23,128 PARKS DONATION FUND 103 Parks Donaon Fund (63) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 25,204 $ 49,962 $ 51,806 $ 51,806 $ 25,628 Donaons Miscellaneous grants and private donaons to Parkville parks. 40901‐00 31,142 6,074 2,500 2,156 2,500 Park Donaons Fund (63) Revenues $ 31,142 $ 6,074 $ 2,500 $ 2,156 $ 2,500 Total Sources $ 56,346 $ 56,036 $ 54,306 $ 53,961 $ 28,128 Park Expenses Parks improvements and projects funded in part of whole with parks donaons. Examples including English Landing Park restroom renovaons, trail enhancements, ball ﬁelds enhancements, low water bridge crossing, equipment, etc. 05‐41‐00 ‐ ‐ ‐ ‐ ‐ Park Benches Expenses related to Park Bench installaon 07‐01‐00 6,384 4,230 5,000 3,333 5,000 Transfer to Projects Fund Transfer to Projects Fund to supplement eligible projects. 20‐20‐00 ‐ ‐ 25,000 25,000 ‐ Total Park Donaons Fund (63) Expenses $ 6,384 $ 4,230 $ 30,000 $ 28,333 $ 5,000 Ending Fund Balance Park Donaons Fund (63) $ 49,962 $ 51,806 $ 24,306 $ 25,628 $ 23,128 Re v e n u e s Ex p e n s e s 104 VETERANS MEMORIAL FUND The Veterans Memorial Fund is fully funded by outside donaons. This fund is new to the City budget in 2019. Fundraising started in 2018. The memorial will be placed within English Landing Park where the current Ball Field #1 is. The memorial is being managed by the Veteran’s Commiee which is comprised of members from the Veterans of Foreign Aﬀairs, the American Legion, and Patriot Outreach. The commiee wishes to create a place that honors and remembers all of the fallen soldiers that have served the United States of America. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues ‐ ‐ ‐ 11,000 255,000 Expenses ‐ ‐ ‐ 4,800 255,000 Ending Balance ‐ ‐ ‐ 6,201 6,201 105 Veterans Memorial Fund (66) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ ‐ $ ‐ $ ‐ $ ‐ $ 6,201 Veterans Memorial Donaons Contribuon from individuals and service organizaons for the development of the Veterans Memorial Project in ELP 40901‐00 ‐ ‐ ‐ 11,000 250,000 Interest Income Interest earned on Investments 41701‐01 ‐ ‐ ‐ ‐ 5,000 Transfers Transfer from Other Funds 42001‐00 ‐ ‐ ‐ ‐ ‐ Veterans Memorial Fund (66) Revenues $ ‐ $ ‐ $ ‐ $ 11,000 $255,000 Total Sources $ ‐ $ ‐ $ ‐ $ 11,000 $261,201 Expenditures General Expenditures related to the development of the memorial 15‐00‐00 ‐ ‐ ‐ 4,800 15,000 Capital Improvements Capital Improvements associated with the construcon of the Veteran’s Memorial 04‐24‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Veterans Memorial $ ‐ $ ‐ $ ‐ $ 4,800 $ 15,000 Engineer & Planning Fees Engineering Fees associated with the design and development of the memorial 08‐03‐00 ‐ ‐ ‐ ‐ 40,000 Construcon Fees Construcon Fees associated with the memorial 04‐51‐00 ‐ ‐ ‐ ‐ 200,000 Total Professional Fees $ ‐ $ ‐ $ ‐ $ ‐ $ 240,000 Total Veterans Memorial Fund (66) Expenses $ ‐ $ ‐ $ ‐ $ 4,800 $ 255,000 Ending Fund Balance Veterans Memorial Fund (66) $ ‐ $ ‐ $ ‐ $ 6,201 $ 6,201 Re v e n u e s Ex p e n s e s : M e m o r i a l Pr o f e s s i o n a l Fe e s 106 The Projects Fund was previously used for larger capital improvement projects. Since there is not a dedicated revenue stream for the Projects Fund, capital improvements are now funded as capital outlay expenses from source funds as indicated in the CIP. The Projects Fund is sll used to account for one‐me revenues, such as signiﬁcant grant revenues, associated with major capital projects in order to avoid irregular ﬂuctuaons in the General Fund. Revenue into the Projects Fund is made up of mainly grants and transfers that the City receives for speciﬁc projects. The Expenditures from the fund are to pay for the speciﬁc projects outlined in the grant applicaons. In the chart below, the large revenue increase in 2018 is due to a payment from Plae County for Plae Landing Park. Year 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Revenues 222,959 12,500 65,000 313,296 46,000 Expenses 268,530 ‐ 65,000 65,740 35,000 Ending Balance 11,173 23,673 23,673 271,229 282,229 PROJECTS FUND 107 Projects Fund (95) Revenues and Expenses Type Account Descripon Account 2016 Actual 2017 Actual 2018 Budget 2018 Unaudited 2019 Budget Beginning Fund Balance Projected carryover from prior year. $ 56,744 $ 11,173 $ 23,673 $ 23,673 $ 271,229 Transfer from Park Donaon Fund Transfer from the Park Donaon Fund to cover expenses relang to the FOPP Shelter and the Friends Field Project. 41601‐00 ‐ ‐ 25,000 25,000 Transfer from Sewer Fund Transfer from the Sewer Fund to assist in funding expenses relang to parks projects. 41631‐00 ‐ ‐ ‐ ‐ ‐ Transfer from General Fund Transfer from the General Fund to assist in funding eligible projects. Funding in 2015 is for the Route 9 Downtown Entryway Project. 41621‐00 15,910 ‐ ‐ ‐ ‐ Grants/Donaons Grant monies received for various projects in the Project Fund 41751‐00 172,431 12,500 ‐ 52,296 46,000 Plae County Outreach Grants Plae County Outreach Grant monies to be applied toward eligible parks projects. 41781‐03 34,618 ‐ 40,000 ‐ ‐ Partner Contribuons Contribuons pledged from project partners for local match. 41806‐00 ‐ ‐ ‐ 236,000 ‐ Projects Fund (95) Revenues $ 222,959 $ 12,500 $ 65,000 $ 313,296 $ 46,000 Total Sources $ 279,703 $ 23,673 $ 88,673 $ 336,969 $ 317,229 Grants/Donaons Expenses Grant monies used for eligible street projects. 04‐11‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Streets $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Route 9 Corridor Study Expenses related to the Route 9 Corridor Study funded through a Planning Sustainable Places Grant. Will be paired with $15,000 of local match from the General Fund. 04‐14‐00 ‐ ‐ ‐ ‐ ‐ Downtown/Entryway Improvement Design Expenses relang to the downtown/entryway improvement design covered by a grant. 04‐24‐00 200,290 ‐ ‐ ‐ ‐ Expenses: Public Works $ 200,290 $ ‐ $ ‐ $ ‐ $ ‐ Parks/Sewer Building Façade Improvements Expenses related to installing a new roof, new doors and windows and making other designed building improvements. 04‐22‐00 15,647 ‐ ‐ ‐ ‐ English and Plae Landing Park Improvements Unbudgeted items from 2017 Budget, being carried over to 2018: FOPP Shelter, $30,900. 2018: Grant or donaon funded improvements to English Landing and Plae Landing Parks including restroom upgrades, low water bridge crossing repair, trail improvements, ball ﬁeld improvements, etc. Projects Fund dollars may be supplemented with contribuons from the General Fund or Parks Donaons Fund. 04‐24‐00 30,458 ‐ 25,000 48,367 ‐ Outreach Grant Projects Expenses related to Pla e County outreach grant projects. 04‐25‐00 22,135 ‐ 40,000 17,374 35,000 Expenses: Parks $ 68,239 $ ‐ $ 65,000 $ 65,740 $ 35,000 Fewson Fund Projects Expenses related Fewson Fund projects. 04‐01‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Sewer $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Transfer to General Fund Transfer of surplus funds from prior projects to General Fund. 20‐10‐00 ‐ ‐ ‐ ‐ ‐ Expenses: Transfers $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Projects Fund (95) Expenses $ 268,530 $ ‐ $ 65,000 $ 65,740 $ 35,000 Ending Fund Balance Projects Fund (95) $ 11,173 $ 23,673 $ 23,673 $ 271,229 $ 282,229 Re v e n u e s Ex p : St r e e t s Ex p : P u b l i c W o r k s Ex p : P a r k s Ex p : Fe w s o n Ex p : Tr a n s f e r s 108 This page is le intenonally blank. 109 A Capital Improvement Program (CIP) is a major public infrastructure and planning tool for municipalies. The CIP idenﬁes capital projects and major equipment purchases and their ancipated funding sources to plan for and schedule the ﬁnancing for signiﬁcant community needs. Typically, a CIP project has a dollar amount over $5,000. The ﬁrst year of the 5‐year CIP is referred to as the annual capital budget or annual capital outlay, while the remaining four “out years” represent the long‐term plan. The CIP will be reevaluated each year to determine the projects and equipment that are most fundamentally important for the City. The 2019 Streets CIP makes up the majority of this year’s CIP due to the Route 9 Project. Year 2019 2020 2021 2022 2023 2024 Expenditures 3,184,290 3,344,940 1,286,143 1,093,225 2,193,070 937,854 Category Streets Sewer Parks Public Works Amin/IT Police Budgeted Expenditures 2,463,788 393,400 162,000 22,041 101,835 41,226 CAPITAL IMPROVEMENT PROGRAM 110 Capital Improvement Program FY 2019 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. This allows for updated resources to be available to staﬀ, there are no addional operaon budget costs associated. #2 100% General Fund 6,000 6,000 Admin Project Replacement LED Lighng Conversion Converng all ﬂorescent bulbs in City Hall to LED light bulbs. This will decrease operang expenses with an ROI of 2.5 years. #2 100% General Fund 20,000 20,000 Admin/IT Project Year 3 of 4 Building Safety Upgrades Install bulletproof glass panels and dais protecon throughout the building in phases. Phase 3: This allows for added safety for staﬀ as well as cizens vising City Hall. There are no addional operang budget costs associated with this project. #2 100% General Fund 13,100 13,100 Admin Project Replacement City Hall Building Repairs Hand rail repair, carpet replacement. There are no addional operang budget costs associated with this project. #2 100% General Fund 62,735 62,735 Admin/IT Total 101,835 101,835 Parks Equipment Replacement Mower Replacement Parks mower replacement. There are no addional operang budget costs associated with this project. #4 100% General Fund 12,000 12,000 Parks Equipment New Trailer Purchase 16‐foot heavy duty trailer for hauling tractor equipment for mowing remote areas. This project will assist with operaons eﬃciencies by allowing larger equipment hauling capacity. The parks department is responsible for mowing remote areas along highway trails and neighborhood parks. This project will have minimal impact on the operaonal budget. #4 100% General Fund 10,000 10,000 Parks Project New Storage Building Compleon of the Parks Storage Building. Regular maintenance of garage doors and electrical may result in a minimal operang budget increase. #4 100% General Fund 50,000 50,000 Parks Mul‐year Project Year 3 of 3 ELP Low Water Crossing Improvement This project would raise the low water crossing in English Landing Park to reduce the amount of me the park is closed due to backwater from the Missouri River ﬂooding out the crossing. This will allow access to approximately 65 acres of ELP during major ﬂood events. This project will have no addional impact to the maintenance budget. #2, #4 96% Projects Fund; 4% Outreach Grant 500,000 90,000 Parks Total 572,000 162,000 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries for the police ﬂeet. There are no addional operang budget costs associated with this project. #1, #2 100% General Fund 1,526 1,526 Police Equipment Replacement Patrol Vehicle 2019 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. The replacement of a patrol vehicle will allow for a more stable vehicle to respond to cizen inquiries. This purchase will have minimal impact on the operaonal budget. #1, #2 100% General Fund 39,700 39,700 Police Total 41,226 41,226 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/ payment will connue for 25 Year s, for the use of the public parking lot for 99 years. This project will assist with the generang economic development by partnering with the developer on the construcon of a public parking lot. This project will provide public parking areas for adjacent businesses, and allow access to the downtown commercial area and events. This project will provide ongoing maintenance costs for the upkeep of the parking that will need to be included in future budgets. #2 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Sewer 515,000 235,000 Maintenance New Sanitary Sewer Phase 5 Phase 5 repairs focus on repairing aged and poor condion sewer pipes, priorized in the line database. Project includes repairs to the sanitary sewer system that were idenﬁed as a priority from previous CCTV data. The repairs will migate minor sewer issues before they become larger sewer breaks. This project will decrease future operaonal budget due to the proacve maintenance of the sewer system. #2 100% Sewer Fund *Corresponding descripons and explanaons of each Crical Success Factor can be found on Page 8. 111 Capital Improvement Program FY 2019 Division Type New or Replacement Name Project Descripon Crical Success Factor* Funding Source Total Cost Budget Impact Sewer Equipment Replacement RAS Pump AFD's Replacement of three RAS Pump drives that control the pump speed at WWTP. This project will replace the pump drives that control the pump speed for the RAS pumps at the wastewater treatment plant, improving the pump control eﬃciency and operaons of the wastewater. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 5,400 5,400 Sewer Equipment Replacement RAS Pit Cleanout RAS Pit Cleanout. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 11,000 11,000 Sewer Equipment Replacement RAS Flow Meters Modify ﬂow meters. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 34,000 34,000 Sewer Project New Sewer Truck A new truck for the sewer department. This project will have minimal impact on the operaonal budget. It may decrease operaonal costs. #2 100% Sewer Fund 31,000 31,000 Sewer Equipment Replacement Clariﬁer Drive Rebuild Rebuild two clariﬁer drives at WWTP. This project will rebuild the exisng clariﬁer drives at the wastewater treatment plant, improving the eﬃciency of the clariﬁers. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 16,000 16,000 Sewer Equipment Replacement Trailer Trailer to haul sewer related equipment. This project will have minimal impact on the operaonal budget. #2 100% Sewer Fund 3,000 3,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. The footage obtained from the CCTV shows the condion of the exisng sewer system and allows staﬀ to be proacve and priorize future sewer improvements. This project will increase the future capital improvement programs based on the ﬁndings. #2 100% Sewer Fund 357,000 58,000 Sewer Total 972,400 393,400 Streets Equipment Replacement Dumptruck 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader. Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000. This project #1, #2 100% Transportao n Fund 63,000 63,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the C ity that have become deteriorated. This project will reduce the operaonal budget due to the proacve maintenance of the #2 100% Transportao n Fund 250,000 250,000 Streets Maintenance New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. This project will reduce the operaonal budget due to the proacve maintenance of the curbs and sidewalks. #2 100% Transportao n Fund 50,000 50,000 Streets Maintenance New Snow Box Aachment To assist with plowing snow in the downtown and small parking areas. This project will have minimal impact on the operaonal budget. #2 100% Transportao n Fund 5,000 5,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. This project will reduce the operaonal budget due to the extended life of the street #2 100% Transportao n Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. This improves the safety of the motorists and pedestrians. This project will have no addional #2 100% Transportao n Fund 10,000 10,000 Streets Project Replacement Route 9 Phases 1&2 Major Street Reconstrucon. This project will reduce the operaonal budget due to the extended life of the street #2 100% Transportao n Fund 965,788 965,788 Streets Project Replacement Route 9 Phases 1&2 Major Street Reconstrucon. This project will reduce the opera onal budget due to the extended life of the street #2 1% Sales Tax Hwy 9 CID 1,100,000 1,100,000 Streets Equipment Replacement Equipment Trailer Used to haul Streets related equipment. This project will have minimal impact on the operaonal budget. #2 100% Transportao n Fund 10,000 10,000 Streets Total 2,463,788 2,463,788 Grand Total 4,107,290 3,118,290 2019 Budget Impact by Funding Source General Fund 327,102 Sewer Fund 393,400 Transportaon Fund 1,363,788 Other Fund 1,100,000 TOTAL 2019 $ 3,118,290 *Corresponding descripons and explanaons of each Crical Success Factor can be found on Page 8. 112 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin Project Replacement City Hall Building Upgrades Ceiling‐mounted cassees (room vent fans, heaters), Building Safety Phase 4, Carpet Replacement 100% General Fund 89,697 89,697 Train Depot Project Replacement Train Depot Building Upgrades Replacement interior forced air unit, evaporator coil, refrigerant lines and three exterior condensing units, Fencing, Feet Pavers and Masonry 100% General Fund 55,213 55,213 Admin/IT Project Year 4 of 4 Building Safety Upgrades Install bulletproof glass panels and dais protecon throughout the building in phases. Phase 4: Administraon Part 2 100% General Fund 11,400 11,400 Admin/IT Total 162,310 162,310 Com Dev Project New Master Plan Update The Parkville Master Plan was adopted in 2009, and is recommended to be updated every 10 years. Project includes a consultant team conducng an extensive public engagement process, and updang the current plan's vision, community goals and objecves, SWOT analysis, data, maps and future land use projecons. 100% General Fund 150,000 75,000 Com Dev Total 150,000 75,000 Parks Project New Dog Park Shade Structure Construct a shade structure at the entrance of the two dog parks in Plae Landing Park. 50% Outreach Grant 50% Donaons 40,000 40,000 Parks Total 40,000 40,000 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 PW Project New Hawver Gulch Watershed Study Review the locaons of the low water crossings in the Hawver Gulch watershed. Model the proposed improvements and their overall impacts. Prepare cost esmates and a program to implement improvements 100% General Fund 80,000 80,000 Public Works Total 102,041 102,041 Police Equipment Replacement Patrol Vehicle 2020 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 40,494 40,494 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Purchase one in 2020. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,075 4,075 44,569 44,569 Police Total 113 Capital Improvement Program FY 2020 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Sewer Equipment Replacement Aeraon Blowers Rebuild/Replace aeraon blower at the WWTP. One blower replaced in 2017. 100% Sewer Fund 11,000 11,000 Sewer Equipment Replacement RAS Pump Replacement 100% Sewer Fund 11,500 11,500 Sewer Equipment Replacement Digester Blowers Replacement of two digester blowers at WWTP. 100% Sewer Fund 17,000 17,000 Sewer Project Replacement Eﬄuent Pump Staon Replace Pump staon 100% Sewer Fund 211,000 211,000 Sewer Equipment Replacement Pinecrest Pump Rebuild exisng pump at Pinecrest Pump Staon 100% Sewer Fund 9,300 4,500 Sewer Equipment New Mini Camera Used for smaller jobs to scope pipe lines 100% Sewer Fund 25,000 25,000 Sewer Project New Sewer Manhole Inspecons Locate, open, inspect, and assess condion of manholes. Enter informaon into database and record photos. Update GIS map and database. 100% Sewer Fund 30,000 30,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 59,100 671,800 369,100 Streets Equipment Replacement Dumptruck, 1‐ ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐ in value approximately $7,000 100% Transportaon Fund 62,420 62,420 Streets Maintenance New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 515,000 90,000 Streets Maintenance New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Maintenance New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Streets Maintenance New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Maintenance New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Project New Signage Installing addional Downtown Wayﬁnding Signage 100% Transportaon Fund 15,000 15,000 Streets Project Replacement Route 9 Future Phases Planning for Phases done aer 1 & 2 100% Transportaon Fund 526,000 330,000 Streets Project Replacement Route 9 Phase 1 & 2 This poron of the project would be paid for by the MoDOT Cost Share Program MoDOT Cost Share 1,734,500 1,734,500 Streets Total 3,172,920 2,551,920 Grand Total 4,193,640 3,344,940 2020 Budget Impact by Funding Source General Fund 403,920 Sewer Fund 369,100 Transportaon Fund 817,420 Other Fund 1,754,500 TOTAL 2020 $ 3,344,940 Sewer Total 114 Capital Improvement Program FY 2021 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐ year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Equipment Replacement Security System Upgrade Security System Upgrade. Fiy percent (50%) of the security system. 100% General Fund 11,041 11,041 Admin/IT Equipment Replacement Court Room Broadcasng Replacement and upgrade of the broadcasng equipment for the Board room used for streaming and recording live meengs. 100% General Fund 10,000 10,000 Admin Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including Bench Repairs 100% General Fund 23,518 23,518 Admin Project Replacement City All Building Repairs Maintenance improvements for City Hall as idenﬁed in the building reserve study. 100% General Fund 27,500 27,500 Court Equipment Replacement Court Soware Update Upgrade the court soware according to state law 100% General Fund 15,000 15,000 Admin/IT/Court Total 93,059 93,059 Com Dev Project New Master Plan Update The Parkville Master Plan was adopted in 2009, and is recommended to be updated every 10 years. Project includes a consultant team conducng an extensive public engagement process, and updang the current plan's vision, community goals and objecves, SWOT analysis, data, maps and future land use projecons. 100% General Fund 150,000 75,000 Com Dev Project New HWY 45 Corridor Plan Improvements The Highway 45 Corridor Plan inlcudes design guidance tools for the City, County, developers and landowners to implement as development occurs in the future. Project inlcudes implementaon of landscaping, pedestrian‐level street lighng, and other pedestrian amenies along Hwy 45 throughout Parkville city limits. 100% General Fund 30,000 30,000 Com Dev Total 180,000 105,000 Police Equipment Replacement Patrol Vehicle 2021 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 41,304 41,304 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,157 4,157 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries for the police ﬂeet 100% General Fund 20,000 20,000 65,461 65,461 Parks Equipment New Ballﬁeld Drag Replace the exisng a 3‐wheel drag for ballﬁeld maintenance. 100% General Fund 10,000 10,000 Parks Project Replacement Oﬃce, Renovaons (Incl. Finishes, Furnishings and Appliances) Vinyl ﬂoor coverings, Paint ﬁnishes, plumbing ﬁxtures, light ﬁxtures, Kitchenee with cabinetry and minor appliances, furnishings including a desk, chairs and bookcase 100% General Fund 10,612 10,612 Parks Equipment Replacement JD 6‐Series Tractor with Turf Tires Replacement for aging (30+ years) tractor in ﬂeet used primarily to mow riverfront parks. Can also handle a boom mower (shared with Streets) for mowing medians and riverbank. 100% General Fund 25,000 25,000 Parks Total 45,612 45,612 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Police Total 115 Capital Improvement Program FY 2021 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Sewer Project Replacement Clariﬁer Floor Replacement of Clariﬁer Floor. One in 2016 and the other in 2018. 100% Sewer Fund 54,000 54,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 60,300 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Equipment Replacement Zero Turn Mower Used for the maintenance of the Sewer Plant property 100% Sewer Fund 20,000 20,000 Sewer Total 1,431,000 334,300 Streets Equipment Replacement Dumptruck, 1‐ton, 4‐ wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 63,670 63,670 Streets Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon fund 515,000 41,000 Streets Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Streets Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Project Replacement Route 9 Future Phases Planning for Phases done aer 1 & 2 100% Transportaon Fund 526,000 196,000 Streets Total 1,424,670 620,670 Grand Total 3,261,843 1,286,143 2021 Budget Impact by Funding Source General Fund 331,173 Sewer Fund 334,300 Transportaon Fund 620,670 Other Fund ‐ TOTAL 2021 $ 1,286,143 116 Capital Improvement Program FY 2022 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Project Maintenance City Hall Building Repairs Maintenance improvements for City Hall as idenﬁed in the building reserve study including holding cell repairs, IT room split system replacement, and concrete ﬂatwork. 100% General Fund 25,883 25,883 Admin/IT Equipment Replacement Security System Upgrade Security System Upgrade. Fiy percent (50%) of the security system. 100% General Fund 11,041 11,041 Admin/IT Project Maintenance Train Depot Building Repairs Maintenance improvements for the Train Depot as idenﬁed in the building reserve study including window and door replacement 100% General Fund 14,640 14,640 Admin/IT Total 57,564 57,564 Police Equipment Replacement Patrol Vehicle 2022 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 42,130 42,130 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,240 4,240 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries for the police ﬂeet 100% General Fund 20,000 20,000 Police Total 66,370 66,370 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 PW Equipment New Thousand Oaks Tornado Siren Construct new tornado siren to cover the gap in service on the west side of Parkville around Thousand Oaks. 100% General Fund 26,000 26,000 48,041 48,041 Public Works Total 117 Capital Improvement Program FY 2022 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Sewer Equipment Replacement Self Priming Pump Engine Driven Trash Pump for By‐Pass and Tank Cleaning. Can be used for ﬂood response and system overﬂow bypasses. 100% Sewer Fund 28,000 28,000 Sewer Equipment Replacement Pinecrest Pump Rebuild exisng pump at Pinecrest Pump Staon 100% Sewer Fund 9,300 4,800 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's 100% Sewer Fund 357,000 61,500 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Project Replacement WWTP Upgrades Includes grit removal, third clariﬁer, sludge dewatering, controls and blower replacement. 100% Sewer Fund 30,000 30,000 Sewer Project Replacement UV Bulbs, Sleeve & Ballasts Replacement of the treatment plant 100% Sewer Fund 14,000 14,000 Sewer Total 1,438,300 338,300 Streets Equipment Replacement Dumptruck, 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportaon Fund 64,950 64,950 Streets Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 515,000 198,000 Streets Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have 100% Transportaon Fund 250,000 250,000 Streets Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Streets Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 10,000 Streets Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 10,000 Streets Total 899,950 582,950 Grand Total 2,510,225 1,093,225 2022 Budget Impact by Funding Source General Fund 171,975 Sewer Fund 338,300 Transportaon Fund 582,950 Other Fund ‐ $ 1,093,225 TOTAL 2022 118 Capital Improvement Program FY 2023 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin Equipment New Facility Reservaon Management Soware Soware for parks and facility reservaons to streamline online reservaons and payments. 100% General Fund 25,917 25,917 Admin Project Replacement Concrete Flatwork 720 square feet of concrete ﬂatwork every ﬁve years, includes hand rail repair and painng. 100% General Fund 7,865 7,865 Admin/IT Total 39,782 39,782 Police Equipment Replacement Patrol Vehicle 2023 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 42,973 42,973 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,324 4,324 Police Equipment Replacement Radios & Baeries Replacement Radios and Baeries for the police ﬂeet 100% General Fund 20,000 20,000 Police Total 67,297 67,297 PW Project New Public Parking Lot Lease/Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund 13,000 13,000 Sewer Project Replacement WWTF Treatment Upgrades Upgrade the treatment processes at the Sewer Plant. Possible SRF Loan 1,350,000 1,350,000 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 62,700 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Total 2,720,000 1,625,700 Streets Equipment Replacement Dumptruck, 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐ in value approximately $7,000 100% Transportaon Fund 66,250 66,250 Streets Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 515,000 42,000 Streets Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Streets Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 15,000 Streets Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 15,000 Streets Total 901,250 438,250 Grand Total 3,750,370 2,193,070 2023 Budget Impact by Funding Source General Fund 129,120 Sewer Fund 275,700 Transportaon Fund 438,250 Other Fund 1,350,000 TOTAL 2023 $ 2,193,070 119 Capital Improvement Program FY 2024 Division Type New or Replacement Name Project Descripon Funding Source Total Cost Budget Impact Admin/IT Equipment Replacement Computer Replacement Cycle Connue cycle to replace 25% of oﬃce computers each year in order to maintain a four‐year replacement cycle for soware, hardware, operang systems, and warranes. 100% General Fund 6,000 6,000 Admin/IT Total 6,000 6,000 Police Equipment Replacement Patrol Vehicle 2023 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund 43,832 43,832 Police Equipment Replacement In‐Car Video Systems Replace exisng in‐car video system with updated system. Will be on a ﬁve‐year maintenance cycle to match warranty pending wear and tear. 100% General Fund 4,411 4,411 Police Total 48,243 48,243 PW Project New Public Parking Lot Lease/ Purchase Lease/purchase payment for a public parking lot. The lease/payment will connue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund 22,041 22,041 Public Works Total 22,041 22,041 Sewer Project New CCTV Program to clean and televise a poron of the 15,000 feet per year of the City's sewers. 100% Sewer Fund 357,000 64,000 Sewer Project Replacement Sanitary Sewer ‐ Onging Renewal Once the ﬁve phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund 1,000,000 200,000 Sewer Total 1,357,000 264,000 Streets Equipment Replacement Dumptruck, 1‐ ton, 4‐wheel Drive, Snowplow and Salt Spreader Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐ in value approximately $7,000 100% Transportaon Fund 67,570 67,570 Streets Project New Storm Sewer Evaluaon and Repair Evaluate the exisng storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. 100% Transportaon Fund 515,000 200,000 Streets Project New 2" Asphalt Mill and Overlay Contractor to mill and overlay exisng asphalt streets in the City that have become deteriorated. 100% Transportaon Fund 250,000 250,000 Streets Project New Curb & Sidewalk Repair Repair defecve secons of curb and sidewalk due to general deterioraon. 100% Transportaon Fund 50,000 50,000 Streets Project New Crack Sealing Crack sealing of exisng street in the City. Includes rental of crack sealing machine and crack seal material. 100% Transportaon Fund 10,000 15,000 Streets Project New Street Striping Needed to re‐paint areas on the pavement such as centerlines and stop bars for traﬃc safety. 100% Transportaon Fund 10,000 15,000 Streets Total 902,570 597,570 Grand Total 2,335,854 937,854 2024 Budget Impact by Funding Source General Fund 76,284 Sewer Fund 264,000 Transportaon Fund 597,570 Other Fund ‐ TOTAL 2024 $ 937,854 120 This page is le intenonally blank. 121 Performance Stascs Stasc (CSF)* 2014 2015 2016 2017 2018 % Change Administraon‐City Clerk Dog Licenses (1,4) 185 134 141 92 106 15% New (1,4) N/A 18 29 8 22 175% Renewal (1,4) N/A 114 112 84 84 0% Golf Carts Permits (1) 50 52 20 29 41 41% Park Reservaons (1,4) 242 294 366 279 343 23% Fingerprint Payments (1) 58 118 54 93 142 53% Public Informaon Requests (1) 10 44 49 44 61 39% Solicitor/Peddler Permits (1) 5 19 15 43 22 ‐49% Total Business Licenses (1,3) 429 501 504 559 588 5% New Business Licenses (1,3) 77 109 94 117 116 ‐1% In Town (1,3) N/A 15 21 21 40 90% Out of Town (1,3) N/A 94 73 96 76 ‐21% Renewed Business Licenses (1,3) N/A 392 399 432 458 6% In Town (1,3) N/A 208 216 212 226 7% Out of Town (1,3) N/A 184 183 219 232 6% Delinquent In Town Businesses (1,3) N/A 29 6 2 5 150% Paid but not fulﬁlled all requirements (1,3) N/A 9 4 11 3 ‐73% Never renewed (3) N/A 4 2 1 2 100% Total Liquor Licenses (1,3) 29 34 32 38 31 ‐18% New (1,3) N/A 4 2 2 3 50% Changed (1,3) N/A 2 3 0 2 200% Renewed (1,3) N/A 23 23 29 31 7% Picnic (1,3,4) N/A 5 5 7 8 14% Caterer (1,3) N/A N/A 9 9 4 ‐56% Fishing Permits (1,4) 14 9 5 3 9 200% Field/Court Reservaons (1,4) 147 237 318 268 396 48% Baseball (1,4) 94 225 318 250 380 52% Soccer (1,4) 42 8 7 5 15 200% Volleyball (1,4) 11 4 10 13 1 ‐92% Administraon‐Finance Total salary and beneﬁt expenditures jurisdicon‐wide (5) $2,007,096 $1,960,843 $2,161,441 $2,302,515 $ 2,501,547 9% Full‐me regular employees on the payroll (5) 34 35 36 35 40 14% Average years of service for all full‐me regular jurisdicon employees (1,5) 9.5 7 7.7 8.8 8.4 ‐5% Employee Turnover Rate (1,5) 31% 20% 19% 14% 17% 21% Average Days to Fill Open Posions (1,5) N/A 73 51 76 82 8% Sick Leave Hour Ulizaon Rate (1,5) 45% 30% 44% 47% 53% 13% *(CSF) Crical Success Factor that the stasc contributes to are found in the parenthesis. Cri cal Success Factors can be found on page 8. 122 Performance Stascs Stasc (CSF)* 2014 2015 2016 2017 2018 % Change Administraon‐Misc. Facebook Page Likes (1) 1,800 2,599 3,719 4,267 4,958 16% Facebook Followers (1) N/A N/A N/A N/A 4,951 ‐ Twier Follows (1) 1,200 1,623 2,023 2,379 2,668 12% Twier Likes (1) N/A N/A N/A 314 325 4% Mail Chimp Subscribers (1) N/A N/A 644 723 833 15% Mail Chimp Messages Sent (1) N/A N/A 135 137 93 ‐32% Press Releases (1) N/A N/A 37 47 31 ‐34% Viemo Video Plays (1) 879 1,430 910 1,360 3,428 152% Live Stream Plays (1) 681 1,354 1,287 559 815 46% Instagram Posts (1) N/A N/A N/A N/A 101 ‐ Instagram Followers (1) N/A N/A N/A N/A 389 ‐ Website Visits (1) N/A N/A N/A 613,197 393,494 ‐36% Website Visitors (1) N/A N/A N/A 165,244 135,540 ‐18% NextDoor Members (1) N/A N/A N/A N/A 1,135 ‐ TextCaster Members: Police (1) N/A N/A N/A N/A 789 ‐ TextCaster Members: City (1) N/A N/A N/A N/A 527 ‐ Court Total Citaons Processed (1) 2,021 1,603 1,387 1527 1028 ‐33% Speeding Citaons (1) 1,030 745 518 747 377 ‐50% Unregistered Vehicles (1) 196 181 166 164 152 ‐7% Stop Sign Violaons (1) 153 94 92 107 48 ‐55% Operang a vehicle without insurance (1) 88 49 50 46 51 11% Parking violaon (1) 67 48 46 63 45 ‐29% Shopliing (1) 46 33 39 57 48 ‐16% DWI (1) 40 37 19 19 18 ‐5% Police Total Part 1Crimes Taken (1) 133 132 127 143 145 1% % Part 1Crimes Cleared (1) 60% 53% 61% 73% 61% ‐16% Criminal Homicide (1) 0 0 0 0 0 ‐ Forcible Rape (1) 3 1 1 2 3 50% Robbery (1) 0 2 0 0 2 ‐ Assault (1) 18 22 28 26 16 ‐38% Burglary (1) 8 10 16 12 21 75% Larceny ‐The (1) 104 90 75 96 92 ‐4% Motor Vehicle The (1) 0 7 7 8 10 25% Parkville Cleared Violent Crimes (1) 95% 92% 100% 100% 95% ‐5% Naonal Average Cleared Violent Crimes (1) 40% 46% 46% 46% N/A ‐ Parkville Cleared Property Crimes (1) 54% 44% 49% 66% 55% ‐17% Naonal Average Cleared Property Crimes (1) 20% 19% 18% 18% N/A ‐ Park U. Deer Hunt (1) 10 10 26 6 19 217% Children Supported w/ Shop with a Cop (1) 18 15 16 15 22 47% Total Police Dispatch Calls for Service (1) 3,059 3,207 3,158 3506 4,293 22% Custodial Arrests Per Year (1) 323 406 360 415 329 ‐21% Vehicle Crashes in Parkville (1) 144 130 144 133 138 4% Finger Print Card (1) N/A 127 137 155 175 13% Police Report Requests (1) N/A 99 148 156 119 ‐24% Police Video Requests (1) N/A 19 6 9 6 ‐33% *(CSF) Crical Success Factor that the stasc contributes to are found in the parenthesis. Cri cal Success Factors can be found on page 8. 123 Performance Stascs Stasc (CSF)* 2014 2015 2016 2017 2018 % Change Public Works HHW Event Usage (1) 16 7 80 28.6 108 278% HHW Facility Usage (Cars) (1) 139 160 298 256 424 66% Clean Up Aendance (1) 800 223 547 617 591 ‐4% Parks Park Area (Approx. Acres) (1,4) 210 210 210 210 210 0% Trees Planted (1,4) N/A 36 29 40 23 ‐43% Trees Removed (1,4) N/A 27 48 23 29 26% Number of 5K/10K Races (1,4) N/A 12 19 23 19 ‐17% Funds spent on Park Tree Trimming/Removal (1,4) $ 17,533.31 $ 9,907.88 $ 23,525.50 $ 8,600.00 $ 16,425.00 91% Streets Total Lineal Feet of Roadway (2) 210,310 210,850 210,850 215026 215,026 0% Total Lineal Feet of Cul‐De‐Sacs (2) 21,070 22,230 22,230 93 22,230 0% # of Street Rangs (2) 209 210 210 220 220 0% % of Street Rangs at or below a sasfactory Level (2) 42.50% 43.83% 50.97% 20.39% 20.99% 3% Community Development Missouri One Call Ulity Locates (1,2) 1,746 2,088 1,330 1,850 1,934 5% Avg. Turnaround Time per Missouri One Call Ulity (Hours) (1,2) N/A 1 1 1 1 0% Sign Permits Approved (1,2) 24 19 29 12 31 158% Avg. Turnaround me per non‐ 84 sign permit (Hours) (1,2) N/A 1 N/A 1 1 0% Avg. Turnaround me per 84 sign permit (Hours) (1,2) N/A 3 3 3 1 ‐67% Temporary Sign Permits Approved (1) 19 8 22 19 26 37% Avg. Turnaround me per temporary sign permit (Hours)(1) N/A 0.5 0.5 0.5 0.5 0% Illegal Signs Removed (1,2) 282 570 180 240 275 15% Total Inspecons (1,2) 2,398 1,738 1,716 2,048 1,644 ‐20% Building Permits Issued (All Permits) (1,2) 216 245 314 225 269 20% Building Permit Fees Collected (1,2) $ 257,323.10 $ 219,258.05 $ 389,975.63 $ 287,980.82 $ 299,737.00 4% Occupancy Inspecons (1,2) 68 49 49 37 37 0% Improvement Fees Collected (1,2) $ 44,934.75 $ 21,959.69 $ 40,651.25 $ 13,542.03 $ 42,869.00 217% New Single Family Permits 72 65 63 56 93 66% Single Family Permit Fees Collected (1,2) $ 171,506.00 $ 149,440.00 $ 151,090.75 $ 148,551.00 $ 248,196.00 67% New Single Family Valuaon (1,2) $2,327,846.00 17,631,256.00 $17,804,859.00 $19,816,853.00 $ 2,347,422.00 63% New Townhome Units (1,2) 9 2 2 1 0 ‐100% New Townhome Permits Fees Collected (1,2) $ 16,873.00 $ 5,152.00 $ 7,460.00 $ 4,952.00 $ ‐ ‐100% HHW Collected (Pounds) (1) 21,831 24,398 29,086 28,639 46,312 62% *(CSF) Crical Success Factor that the stasc contributes to are found in the parenthesis. Cri cal Success Factors can be found on page 8. 124 Performance Stascs Stasc (CSF)* 2014 2015 2016 2017 2018 % Change New Townhome Valuaon (1) $1,313,000.00 $ 1,450,000.00 $ 1,008,000.00 $ 725,000.00 $ ‐ ‐100% Commercial Tenant Finish (1) 11 11 7 11 11 0% Commercial Tenant Finish Permit Fees (1) $ 17,272.20 $ 26,143.15 $ 7,057.50 $ 20,125.80 $ 4,185.00 ‐79% Commercial Tenant Improvements Valuaon (1) $ 2,695,490.00 $ 5,292,100.00 $ 330,002.00 $ 3,611,582.00 $ 321,775.00 ‐91% New Commercial Units (1) 3 1 3 2 2 0% New Commercial Unit Fees Collected (1) $ 25,177.25 $ 6,449.00 $ 75,554.25 $ 1,777.50 $ 15,480.00 771% New Commercial Unit Valuaon (1) $ 5,540,527.00 $ 1,147,847.00 $45,500,000.00 $ 170,000.00 $ 3,168,000.00 1764% All Other Permit Valuaon (1) N/A $ 2,668,176.00 $ 1,820,515.00 $ 2,932,234.00 $ 2,441,202.00 ‐17% All Other Permit Fees (1) N/A $ 32,627.05 $ 25,351.95 $ 36,780.50 $ 31,876.00 ‐13% Sewer Connecon Fees (1) $ 87,000.00 $ 84,100.00 $ 72,500.00 $ 47,850.00 $ 90,200.00 89% Code Enforcement Complaints (1) 79 103 103 78 174 123% Code Enforcement Complaint Violaons (1) 65 74 62 62 92 48% Code Enforcement Complaint Violaons Abated (1) 53 40 58 53 53 0% Code Enforcement Complaint Pending (1) 12 34 4 7 10 43% Code Enforcement Complaint Hearings (1) 2 4 4 2 2 0% Other Code Enforcement Violaons Abated (1) 116 83 83 82 82 0% Floodplain Compliance Reviews (1) 7 4 4 4 4 0% Floodplain Permits issued (1) 2 1 2 2 2 0% Sewer # of Gallons Treated Per Day (January) (2) N/A 42,581 561,097 507,935 491,387 ‐3% Removal Eﬃciency for BOD (January) (2) N/A 98.1% 97.9% 97.1% 97.4% 0% Removal Eﬃciency for TSS (January) (2) N/A 95.6% 97.2% 90.8% 90.3% ‐1% # of Gallons Treated Per Day (February) (2) N/A 469,571 493,931 466,679 501,607 7% Removal Eﬃciency for BOD (February) (2) N/A 95.9% 98.3% 97.5% 97.2% 0% Removal Eﬃciency for TSS (February) (2) N/A 91.7% 96.5% 91.2% 89.6% ‐2% # of Gallons Treated Per Day (March) (2) N/A 421,548 475,323 456,581 483,677 6% Removal Eﬃciency for BOD (March) (2) N/A 97.8% 98.7% 97.9% 97.3% ‐1% *(CSF) Crical Success Factor that the stasc contributes to are found in the parenthesis. Cri cal Success Factors can be found on page 8. 125 Stasc (CSF)* 2014 2015 2016 2017 2018 % Change Removal Eﬃciency for TSS (March) (2) N/A 93.7% 96.4% 95.3% 93.0% ‐2% # of Gallons Treated Per Day (April) (2) N/A 514,000 564,833 616,733 492,633 ‐20% Removal Eﬃciency for BOD (April) (2) N/A 97.8% 99.3% 98.9% 97.8% ‐1% Removal Eﬃciency for TSS (April) (2) N/A 91.1% 95.6% 97.6% 91.3% ‐6% # of Gallons Treated Per Day (May) (2) 440,161 678,516 770,903 578,161 490,677 ‐15% Removal Eﬃciency for BOD (May) (2) 96.0% 97.6% 98.5% 98.1% 97.9% 0% Removal Eﬃciency for TSS (May) (2) 93.0% 95.1% 96.5% 92.2% 93.7% 2% # of Gallons Treated Per Day (June) (2) 565,400 647,167 526,767 447,500 458,533 2% Removal Eﬃciency for BOD (June) (2) 98.2% 98.8% 98.9% 98.8% 97.6% ‐1% Removal Eﬃciency for TSS (June) (2) 95.7% 96.8% 98.0% 95.6% 93.5% ‐2% # of Gallons Treated Per Day (July) (2) 422,484 499,065 496,194 514,032 443,613 ‐14% Removal Eﬃciency for BOD (July) (2) 99.1% 99.1% 98.9% 99.0% 98.9% 0% Removal Eﬃciency for TSS (July) (2) 96.4% 97.0% 97.7% 97.7% 97.0% ‐1% # of Gallons Treated Per Day (August) (2) 436,548 483,452 529,710 732,387 469,935 ‐36% Removal Eﬃciency for BOD (August) (2) 98.7% 99.1% 99.5% 98.8% 98.4% 0% Removal Eﬃciency for TSS (August) (2) 95.8% 97.7% 98.5% 94.7% 96.1% 1% # of Gallons Treated Per Day (September) (2) 414,367 520,533 655,567 510,267 453,300 ‐11% Removal Eﬃciency for BOD (September) (2) 99.2% 99.3% 99.1% 99.1% 99.3% 0% Removal Eﬃciency for TSS (September) (2) 97.7% 96.9% 96.9% 98.0% 96.2% ‐2% # of Gallons Treated Per Day (October) (2) 486,548 428,387 500,806 521,226 593,000 14% Removal Eﬃciency for BOD (October) (2) 98.9% 99.4% 98.6% 98.8% 99.0% 0% Removal Eﬃciency for TSS (October) (2) 97.7% 97.8% 94.9% 95.5% 94.9% ‐1% # of Gallons Treated Per Day (November) (2) 405,700 494,567 489,600 466,133 462,367 ‐1% Removal Eﬃciency for BOD (November) (2) 99.0% 98.1% 98.4% 98.7% 98.7% 0% Removal Eﬃciency for TSS (November) (2) 97.3% 95.5% 96.4% 96.8% 98.4% 2% # of Gallons Treated Per Day (December) (2) 422,533 624,032 462,548 449,258 546,935 22% Removal Eﬃciency for BOD (December) (2) 98.5% 97.7% 97.7% 98.2% 98.0% 0% Removal Eﬃciency for TSS (December) (2) 96.4% 94.8% 93.1% 94.1% 97.5% 4% Sewer Rate Increase (2) 3.0% 2.5% 10.0% 10.0% 10.0% 0% Performance Stascs *(CSF) Crical Success Factor that the stasc contributes to are found in the parenthesis. Cri cal Success Factors can be found on page 8. 126 A ACCOUNT NUMBER – A system of numbering or otherwise designang accounts, entries, invoices, vouchers, etc., in such a manner that the symbol used quickly reveals certain required informaon. APPROPRIATION – An authorizaon made by the Board of Aldermen that permits the City to incur obligaons and to make expenditures of resources. AMERICAN MEDICAL RESPONSE (AMR) – Provides ambulance service to the Parkville area. ASSESSED VALUATION – This is the value of property. The assessed value is set by the Plae County Assessor, who is charged with determining the taxable value of property according to a formula set by the State of Missouri. B BOARD OF ALDERMEN – The Mayor and Aldermen (8 members), collec vely acng as the legislave and policy‐making body of the City. BOND – A wrien promise to pay a speciﬁed sum of money, called the face value of principal amount, at a speciﬁed date or dates in the future, called the maturity date(s), together with periodic interest at a speciﬁed rate. BUDGET CALENDAR – The schedule of key dates that the City follows in the preparaon and adopon of the budget. BUDGET DOCUMENT – The instrument used by the budget‐making authority to present a comprehensive ﬁnancial plan of operaons to the Board of Aldermen. BUDGET MESSAGE – The opening secon of the budget from the City Administrator, which provides the City Council and the public with a general summary of the most important aspects of the budget. BUDGET ORDINANCE – The oﬃcial enactment by the Board of Aldermen to legally authorize City staﬀ to obligate and expend revenues. C CAPITAL IMPROVEMENT PROGRAM (CIP) – A mul‐year plan or schedule for the acquision of infrastructure, facilies and major equipment. CAPITAL EXPENDITURE – Expenditure incorporated within the CIP document to acquire, maintain, repair, or upgrade capital assets. Typically more than $5,000. CAPITAL OUTLAY DIVISION – A division created to account for general fund dollars to be used for the acquision or the construcon of major capital facilies or equipment. D DEBT SERVICE FUND – A fund established to account for the accumulaon of resources for, and the payment of, long‐term debt principal and interest. GLOSSARY 127 DEPARTMENT – A major administrave organizaonal unit of the City that indicates overall management responsibility for one or more divisions. DIVISION – A major administrave organizaonal unit of the City that indicates overall management responsibility for one or more acvies. E EMPLOYEE (OR FRINGE) BENEFITS—Contribuons made by a government to meet commitments or obligaons for employee beneﬁts. Included is the governments share of Social Security and various pension, life, and medical plans ENTERPRISE FUND – A fund established to account for operaons of the sewer system. It is operated in a manner similar to private business enterprises where the intent is cost recovery. EXPENDITURES – A decrease in the net ﬁnancial resources of the City due to the acquision of goods and services. EXPENSE—Charges incurred (whether paid immediately or unpaid) for operaons, maintenance interest and other charges. F FISCAL YEAR – A 12‐month period to which the annual operang budget applies. The City of Parkville operates on a January 1 to December 31 as its ﬁscal year. FRANCHISE FEE – A fee paid by public service ulies for use of public property in providing their services to the cizens of a community. FRIENDS OF PARKVILLE ANIMAL SHELTER (FOPAS) – A not‐for‐proﬁt corporaon providing animal control for the city. FUND – An accounng enty with a self‐balancing set of accounts that record ﬁnancial transacons for speciﬁc acvies or government funcon. FUND BALANCE – The excess of assets over liabilies. G GENERAL FUND – The fund used to account for all ﬁnancial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS – Municipal bonds backed by the full faith and credit (which includes the taxing and further borrowing power) of a municipality. It is repaid with the general revenue of the municipality, such as property taxes and sales taxes. GRANT – A contribuon by a government or other organizaon to support a speciﬁc funcon or operaon. I INTEREST EARNINGS/LOSSES – The earnings or losses from investments. L LICENSES, PERMITS, & FEES – Revenues collected by from individuals or business concerns for various rights or privileges granted by the government. M MAINTENANCE – All materials or contract expenditures covering repair and upkeep of City buildings, machinery and equipment, systems and land. 128 MATERIALS – Expendable materials and operang supplies necessar y to conduct department acvity. MID‐AMERICA REGIONAL COUNCIL (MARC) – Serves as the associaon of city and county governments and the metropolitan planning organizaon for the bi‐state Kansas City Region. N NEGATIVE FUND BALANCE— The excess of liabilies over assets. NEIGHBORHOOD IMPROVEMENT DISTRICT (NID) – A NID may be created in an area desiring certain public‐use improvements that are paid for by special tax assessments to property owners in the area in which the improvements are made. O OPERATING BUDGET – The poron of the annual budget that provides a ﬁnancial plan for the daily operaons of government. P PERFORMANCE STATISTICS – Speciﬁc quantave measures or work performed within an acvity or program. PROPERTY TAXES – Used to describe all revenues received in a period from current taxes, delinquent taxes, penales and interest on delinquent taxes. Property taxes are levied on both real and personal properes according to the property's valuaon and tax rate. PUBLIC HEARING – The porons of open meengs held to present evidence and provide informaon on both sides of an issue. PURCHASE ORDER – A document issued to authorize a vendor or vendors to deliver speciﬁed merchandise or render a speciﬁed service for a stated esmated price. R RESERVE – An account used to indicate that a poron of a fund balance is restricted for a speciﬁc purpose or not available for appropriaon and subsequent spending. REVENUE – Funds that the government receives as income. S SALES TAX – The tax placed on the value of goods sold within the City limits. The rate is set by a majority of the voters within the City. The tax is collected by the State of Missouri and remied to the City. SOUTH PLATTE FIRE PROTECTION DISTRICT (SPFPD) –Provides ﬁre protecon and to the Parkville area. T TAX INCREMENT FINANCING (TIF) ‐ An economic tool used by cies to ﬁnance real estate development costs. Addional property taxes generated by new development within a district formed are used to ﬁnance these real estate and infrastructure costs. A tax increment is that poron of the property taxes generated by the development above what the taxes would have been had the development not occurred. U USER FEES—The payment of a charge for fee for direct receipt of a service by the party beneﬁng from the service.