HomeMy Public PortalAbout04-14-2015 Proposed Ordinance to Modify Administration Building Hours_201503251144410018 TOWN OF
1630 WATERTOWN
Office of the Town Manager
" Administration Building
' - 149 Main Street
l i Watertown,MA 02472
Phone:617-972-6465
Michael J.Driscoll
Fax:617-972-6404
ww.watertown- a.gov
Town Manager w m
townmgrCawatertown-ma.gov
To: Honorable Town Council p
From: Michael J. Driscoll, Town Manager
Date: March 24, 2015
Re: Proposed Ordinance to Modify Administration Building Hours
After discussion with the Honorable Town Council President Mark S. Sideris, I respectfully
request the attached Ordinance be considered as a First Reading under"New Business" at
tonight's Town Council Meeting.
The Honorable Town Council has previously adopted Ordinances temporarily modifying hours
of operation of the Administration Building beginning in 2002 and through 2014 as outlined in
the attached Ordinance 2014-26. These Ordinances were the result of negotiations with the
Town Hall Associates as documented in the attached Side Letter of Agreement dated April 29,
2002.
Enclosed please find correspondence from Ms. Lori Moran, on behalf of SEIU 888,requesting the
summer hours for 2015 be from Memorial Day to Labor Day. Additionally,please be advised I
am in agreement with the proposed hours of 8:30 AM-2:00 PM on Thursday, July 2,2015.
The attached Ordinance would be advertised for a Public Hearing and Action at the April 14,
2015 Town Council Meeting. The attached Ordinance contains the same provisions and
requirements and is consistent with the previously adopted Ordinance by the Honorable Town
Council for the summer of 2014.
Thank you for your consideration in this matter.
cc: Steven Magoon, Community Development and Planning Director/Assistant Town Manager
Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance
Gayle M. Shattuck, Personnel Director
Lori Moran, SEIU 888
Joseph S. Fair, Esquire, Kopelman and Paige, P.C.
Ordinance# 2015-
An Ordinance to Temporarily Modify Hours of Operation of the Administration Building.
Whereas: The hours of operation for all offices in the Administration Building are established
by Chapter 30.03 of the Ordinances of the City known as the Town of Watertown; and,
Whereas: Through the collective bargaining process with SEIU, Local 925, Watertown Town
Hall Associates, the Town Manager agreed through a Side Letter of Agreement dated April 29,
2002 to provide for a trial period of modified Summer Hours for the months of July and August,
2002, subject to Town Council approval.
Whereas: The Honorable Town Council approved the modification of Administration
Building hours for the months of July and August beginning in 2002 through 2004, and from
Memorial Day to Labor Day beginning in 2005 through 2014, the Town Manager recommends that
the modification of hours previously adopted continue from Memorial Day to Labor Day 2015;
Now Therefore Be It Ordained: That Chapter 30.03, of the Ordinances of the Town of Watertown is
amended to as follows:
(c) The Building Inspectors' Office continues to be open for the transaction of business
beginning at 7:30 AM until 5:00 PM or 7:00 PM, when all offices in the Administration Building
are open. This section(c) can be rescinded at the discretion of the Town Manager.
(d)Notwithstanding the above hours of operation, for a temporary period beginning Tuesday,
May 19, 2015 and ending on Friday, September 4, 2015, all offices in the Administration Building
shall be open for the transaction of business during the hours provided in Section (a), except that
on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00
PM. In addition, the terms and conditions of employment for the temporary period as set out in the
Side Letter of Agreement dated April 29, 2002 are incorporated herein. Further, since the
Administration Building will be closed on Friday, July 3rd for the July 4th holiday, it is agreed the
hours of operation will be 8:30 AM to 2:00 PM on Thursday, July 2, 2015. The modified hours
provided herein shall expire as of midnight September 4, 2015 and this Section (d)shall be
automatically rescinded.
Council Member
I hereby certify that at a regular meeting of the Town Council for which a quorum was present, the
above Ordinance was adopted by unanimous vote on April 14, 2015.
Valerie Papas, Council Clerk Mark S. Sideris, Council President
Driscoll, Michael
From: Moran, Lori
Sent: Friday, March 20, 2015 3:32 PM
To: Shattuck, Gayle; Driscoll, Michael; Osmond, Marsha; Hand,JoAnna;Aquilano, Maureen;
Maureen Medeiros
Subject: Summer Hour letter 2015
Attachments: Summer Hour letter 2015.doc
Gayle,
Please see attached requesting the modified summer hours.
Thank you,
Lori Moran
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Town of Watertown
Town Hall Associates
MEMORANDUM
TO: Gayle Shattuck, Personnel Director
FROM: Lori Moran, Chapter Chair,Town Hall Associates Local 888
SUBJECT: Town Hall Summer Hour Modification Request—2015
DATE: March 20, 2015
We have had thirteen successful years of summer hours during the months of June,July and August,
including extended hours from Memorial Day to Labor Day.The extended period for the last ten years
2005-2014 went well and without any known issues. In view of that success, we are requesting that the
summer hours for this year(2015) follow that same time period.
I would request the summer hours for 2015 commence on Tuesday, May 19, 2015 and expires midnight
Friday, September 4, 2015. Further, since the Administration Building will be closed on Friday,July 3rd
for the July 4th holiday, it is requested that we be allowed to work 8:30am—2:00pm on Thursday,July
2nd.
Thank you for your attention to this matter.
Cc: Michael J. Driscoll,Town Manager
_.._._.............,_ ..... ... ,• w
Side letter of Agreement
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'The Tomo£WAtontovru
And
813M,Local 925,Watertown Tovnt£1•all Asso0aim
The parties Agroo as follows.,
For tho'l'rial Pgrlod of the Sunnier of2002,if Approved by did WatertoivnTown Council, that
all Adrobrtstratlon Building onnployecs will,with the oYcoptlon of tho twin part lituo olorioal
employees,WA until 7100PM on 1)mdays,during the nnowha ofhly and August. Fite parties
fritilter Agree tlwt olnployoes will work,nuntil2100PM on St days during(lie months of July and
August 2009•, 'rho follow provisions will Apptyl
No omployeo will bo entitled to a lunch break on lite Above,lixldays;
Part time employees may have to,itso leave Onecossary to ensued accurato numbors of hours arc
Any teavetime taken on oitlter Tuesdays or Fridays will be prorated accordingly;
Thoro will be no dinner broak givon on Tuesday ovouiags;
It is exprossiy uuderstood'that the deolsion to ooatimte.or not oonttuue it is iu the solo discretion
of the Town Managor,
•10RTMI rYIPXUBM VOl2TI->:TuUNION
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Watertown Town Council
Administration Building
I 149 Main Street
Watertown, MA 02472
Phone: 617-972-6470
ELECTED OFFICIALS:
Mark S.Sideris,Council President Ordinance# 2014- •oZ
Stephen P.id Corbett, An Ordinance to Temporarily Modify Hours of Operation of the Administration
Vice President p Y fY .P '
Aaron Dushku, Building.
Councilor At Large
Whereas: The hours of operation for all offices in the Administration Building
Susan C.At Large
, are established b Chapter 30.03 of the Ordinances of the City known as the Town
CouncilorAt Large Y P t3'
o , -
Anthony Palomba, f Watertown; and '
Councilor At Large
Angeline B.Kounelis, Whereas: Through the collective bargaining process with SEIU, Local 925,
District A councilor Watertown Town Hall Associates, the Town Manager agreed through a Side Letter
Cecilia Lenk, of Agreement dated April 29,2002 to provide for a trial period of modified .
District B Councilor Summer Hours for the months of July and August, 2002, subject to Town Council
ent J.Piccirilli,Jr., approval.
1 rot C Councilor
Kenneth M.Woodland Whereas: The Honorable Town Council approved the modification of
District D Councilor Administration Building hours for the months of July and August beginning in
2002 through 2004, and from Memorial Day to Labor Day beginning in 2005
through 2013,the Town Manager recommends that the modification of hours
previously adopted continue from Memorial Day to Labor Day 2014;
Now Therefore Be It Ordained: That Chapter 30.03, of the Ordinances of the Town
of Watertown is amended to as follows:
(c) The Building Inspectors' Office continues to be open for the transaction of
business beginning at 7:30 AM until 5:00 PM or 7:00 PM,when all offices in the
Administration Building are open. This section(c) can be rescinded at the
discretion of the Town Manager.
(d)Notwithstanding the above hours of operation, for a temporary period beginning
Tuesday,May 20,2014 and ending on Friday,August 29,2014, all offices in the
Administration Building shall be open for the transaction of business during the
hours provided in Section(a), except that on Tuesday the hours shall be from 8:30
AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM. In addition,the terms
and conditions of employment for the temporary period as set out in the Side
r Letter of Agreement dated April 29, 2002 are incorporated herein. Further, since
July 4th falls on a Friday and the Administration Building is closed,it is agreed the
hours of operation will be 8:30 AM to 2:00 PM on Thursday, July 3, 2014. The
modified hours provided herein shall expire as of midnight August 29,2014 and
this Section(d) shall be automatically rescinded.
h /
Council Member
I hereby certify that at a regular meeting of the Town Council for which a quorum
was present, the above Ordinance was adopted by unanimous vote on April 22,
2014.
en`e as, Council Clerk Mark S. Sideris, Council President