HomeMy Public PortalAbout2017 Budget2017 PARKVILLE CITY BUDGET
Fiscal Year: January 1, 2017 - December 31, 2017
2017 Operating Budget
2017-2022 Capital Improvement Program
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Elected Officials
Mayor
Nanette K. Johnston
Aldermen
Diane Driver Ward 1
Tina Welch Ward 1
Dave Rittman Ward 2
Jim Werner Ward 2
Bob Lock Ward 3
Doug Wylie Ward 3
Marc Sportsman Ward 4
Greg Plumb Ward 4
City Staff
City Administrator
Lauren Palmer – January to October
Kirk Davis –November to December
Senior Management Team
Alysen Abel Public Works Director
Steve Berg Treasurer
Timothy Blakeslee Assistant to the City Administrator
Matthew Chapman Finance / Human Resource Director
Kevin Chrisman Police Chief
Stephen Lackey Community Development Director
Melissa McChesney City Clerk
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Table of Contents
Elected Officials ............................................................................................................................................................. 2
City Staff ........................................................................................................................................................................ 2
Introduction and Overview ............................................................................................................................................ 6
Budget Message ........................................................................................................................................................ 7
Form of Government ............................................................................................................................................... 18
City Demographics .................................................................................................................................................. 18
About our Citizens: ............................................................................................................................................. 18
About our Community: ....................................................................................................................................... 19
Budget Strategies .................................................................................................................................................... 20
Budget Process ........................................................................................................................................................ 21
Budget Development .............................................................................................................................................. 23
Budgeting Basics ...................................................................................................................................................... 25
Consolidated Financials ............................................................................................................................................... 26
General Fund ........................................................................................................................................................... 27
Debt Service Funds .................................................................................................................................................. 28
Sewer Fund .............................................................................................................................................................. 29
Transportation Fund................................................................................................................................................ 30
Fewson Fund ........................................................................................................................................................... 31
Economic Development Fund ................................................................................................................................. 32
Emergency Reserve Fund ........................................................................................................................................ 33
Nature Sanctuary Donation Fund ............................................................................................................................ 33
Park Donations Fund ............................................................................................................................................... 34
Projects Fund ........................................................................................................................................................... 35
Other Information and Policies ................................................................................................................................... 36
Organizational Chart ............................................................................................................................................... 37
Position Summary Schedule (1 of 2) ....................................................................................................................... 38
Position Summary Schedule (2 of 2) ....................................................................................................................... 39
Summary of Intergovernmental Fund Transfers ..................................................................................................... 40
Financial Policies ..................................................................................................................................................... 40
Credit Card Handling Policy................................................................................................................................. 41
Reserve Policy ..................................................................................................................................................... 41
Debt Management Policy ................................................................................................................................... 41
Economic Development Incentives Policy ........................................................................................................... 42
Economic development incentives to promote appropriate development in the Brush Creek Drainage and
Brink Meyer Road Neighborhood Improvement Districts .................................................................................. 42
Employee Salary Schedule .................................................................................................................................. 42
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Fewson Fund Policy ............................................................................................................................................. 43
Parkville Police Community Assistance Fund ...................................................................................................... 43
Purchasing Policy ................................................................................................................................................ 44
Miscellaneous Expense Authorization and Reimbursement Policy ................................................................... 44
Rate Increase for the Parkville Sewer Utility / Sewer Utility Billing Policies & Procedures ................................ 44
Records Retention Policy .................................................................................................................................... 44
LAGERS Increase ................................................................................................................................................. 45
Detailed Financials ....................................................................................................................................................... 46
General Fund ........................................................................................................................................................... 47
Revenues ............................................................................................................................................................. 48
Administration Department ................................................................................................................................ 53
Police Department .............................................................................................................................................. 58
Municipal Court .................................................................................................................................................. 62
Public Works Department ................................................................................................................................... 65
Community Development Department .............................................................................................................. 68
Operations Division: Streets ............................................................................................................................... 72
Operations Division: Parks .................................................................................................................................. 76
Nature Sanctuary ................................................................................................................................................ 80
Public Information Division ................................................................................................................................. 83
Information Technology Division ........................................................................................................................ 86
Capital Outlay...................................................................................................................................................... 89
Debt Service Funds .................................................................................................................................................. 92
Sewer Fund ............................................................................................................................................................ ..98
Transportation Fund.............................................................................................................................................. 106
Fewson Fund ......................................................................................................................................................... 110
Economic Development Fund ............................................................................................................................... 113
Emergency Reserve Fund ...................................................................................................................................... 115
Nature Sanctuary Donation Fund .......................................................................................................................... 117
Parks Donation Fund ............................................................................................................................................. 119
Equipment Reserve Fund ...................................................................................................................................... 121
Projects Fund ......................................................................................................................................................... 121
Capital Improvement Program (CIP) Summary ......................................................................................................... 124
Performance Statistics ............................................................................................................................................... 143
Glossary ..................................................................................................................................................................... 148
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Introduction and Overview
In this section:
Budget Message: Brief summary of this budget document.
Form of Government: Description of the Mayor-Board of Aldermen-City Administrator form of
government.
City Demographics: Summary of City population statistics and City amenities.
Budget Strategies: Motivations behind this budget document.
Budget Process: Timeline of budget development and implementation.
Budget Development: Summary of budget work sessions.
Picture 1: Photo by Angela K
The Missouri River along English Landing Park 6
Budget Message
February 1, 2017
The Honorable Mayor and Members of the Board of Aldermen
8880 Clark Avenue
Parkville, MO 64152
RE: The 2017 City Budget
Dear Mayor and Board:
In accordance with Section 112.070.D. of the Parkville Municipal Code, I hereby present the
2017 Annual Operating Budget and 2017 – 2022 Capital Improvement Program (CIP). The
budget will be adopted by the Board of Aldermen on December 20, 2016.
2017 Budget Overview
The operating budget includes projected revenues and expenditures for 15 governmental
funds: General Fund, Emergency Reserve Fund, Debt Service Funds (5), Economic Development
Fund, Equipment Reserve Fund, Fewson Fund, Nature Sanctuary Donations Fund, Park
Donations Fund, Projects Fund, Sewer Enterprise Fund, and Transportation Fund. The total
operating budget is approximately $15.3 million as demonstrated in the table below:
Revenues
(includes carryover
fund balance except in
debt service funds)
Expenses Balance
General Fund $5,512,561 $4,617,840 $895,084
Emergency Reserve Fund $1,775,775 $348,224 $1,427,551
Debt Service Funds $1,566,491 $1,566,491 $0
Special Revenue Funds $4,919,361 $3,257,294 $1,662,067
Sewer Enterprise Fund $1,491,563 $1,304,641 $186,922
TOTAL $15,265,751 $11,094,490 $4,171,624
In addition to the operating budget, the City has a 6-year Capital Improvement Program (CIP).
The 2017 – 2022 CIP is a planning document that prioritizes capital projects and establishes a
financing strategy for completing each project. The 2017 CIP includes $4.52 million of capital
improvements with an operating budget impact of $3.32 million. The City’s portion of the 2017
CIP (budget impact) is budgeted to be funded as follows: Sewer Fund (13.3%), Transportation
Fund (74.2%), General Fund (11.3%), and other funds (1.2%). The five-year plan (2018-2022)
reflects the priorities of the governing body for the immediate future, but it will be evaluated
on an annual basis and adjusted to reflect changing needs and conditions.
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Budget Purpose
The budget is the most significant document that the City prepares each year. The budget is
organized to convey to the reader the services being delivered by the municipal government to
the community in 2017. The budget serves four primary goals:
Policy Document – The budget is an expression of Board of Aldermen policy. Policy is
implemented by the appropriations made, projects funded, and staffing authorized for the
upcoming year.
Financial Plan – The budget sets out how expenditures are to be made and specifies anticipated
revenues and other resources to fund those expenditures. The document is a reflection of
related financial policies such as the Purchasing Policy, Reserve Policy, Debt Management
Policy, the Fewson Fund Policy, and the Neighborhood Improvement District (NID) Financing
Strategy. The Capital Improvement Program (CIP) is a long-term capital purchase planning
document that attempts to balance future needs with future revenue.
Operations Guide – The budget outlines the broad range of city services provided to citizens
according to each department and division of the government.
Communications Device – The budget communicates to the general public the annual priorities
of the City of Parkville and the services purchased with taxes and other fees. The budget
contains charts and graphs that are designed to assist readers with understanding the complex
financial data included herein.
Budget Priorities for 2017
In each of the past three years, the Mayor and Board of Aldermen participated in a strategic
session workshop to review community priorities and set organizational goals. A key outcome
of the process in July 2016 was the confirmation of the City of Parkville Vision Statement:
Vision Statement
Parkville offers an exceptional quality of life for residents and visitors
by embracing opportunities to enhance commerce and economic activity,
while preserving the community’s historic charm, attractive character
and unique natural environments.
The Vision Statement is an expression of the inspirational long-term impact resulting from the
work of the City of Parkville. In addition, the Mayor and Board identified five critical success
factors – the things that must go well – to achieve the City’s vision.
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Critical Success Factors Examples of 2017 Budget Impact
Basic Services – Parkville will be a role model
for delivery of City services and will meet
citizens on their level with customer service
that consistently exceeds expectations.
Approved 2% employee wage increase and a
LAGERS tier benefit adjustments to aid with
personnel recruitment and retention;
increased new police officer starting salary to
aid with personnel recruitment and retention;
continued implementation of duty
reassignment to increase staff support for
customer service (sewer billing, code
enforcement, line locates, etc.); implemented
more cost effective and customer service
friendly credit card payment system at City
Hall.
Infrastructure– Maintain existing
infrastructure and construct new facilities that
support safety, standards, and aesthetics,
using cost efficient and best management
practices while thinking strategically.
Approved $2.36 million dollar debt financing
strategy for street improvements (phase 1 and
2a of Route 9 corridor and $1.13 million dollar
enhanced street maintenance program);
completion of sanitary sewer phase 2
improvements; approved sanitary sewer
phase 3 improvements.
Economic Development* – Parkville employs
an economic development strategy that
supports community and market needs,
provides diverse quality development
opportunities, makes strategic use of
incentives, and encompasses all areas of the
community.
Asterisks denote categories that were
identified in 2014. Progress was made on
these items with additions to the budget in
2014 - 2016, and those efforts will be
continued in 2017.
Continued Parkville Economic Development
Council investment at $30,000; maintained
operating budget to include the additional
seasonal staff for parks maintenance and
additional legal services for economic
development and related needs; approved
phase 2 of the English Landing Park restroom
rehabilitation, accepted a donation for a new
shelter house by Grigsby Field.
Parks* – Our parks are regionally recognized
for diverse use and quality facilities that
provide residents and visitors an outdoor
destination. All neighborhoods will be
connected by trail to each other, the City, and
regional park systems.
Finances – Stable finances give us a road map
for future priorities while guiding staff's
allocation of time and resources. Although a
finite resource, it emphasizes the need for
quality economic development, serves as a
positioning tool for strategic partnerships, and
allows us to make decisions based on long‐
term cost efficiencies versus short‐term
responses.
Reviewed five-year forecasts for all major
funds to determine long-term impact of
annual budget decisions; adjusted Emergency
Reserve Fund transfer to $317,500 in
accordance with NID financing strategy.
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Status on Progress of 2016 - 2017 Priorities
Implement a viable strategy to develop Highway 45/435 Corridor
•The City assisted Parkville EDC with release, review, and recommendation of the request
for proposals (RFP) for development of properties within the 45/I-435 NIDs.
•The City submitted application to the Urban Land Institute (ULI) Kansas City Technical
Assistance Program for support with the 45/I-435 NIDs.
•The City hosted two Board of Aldermen work sessions regarding development of the
45/I-435 NIDs. The first work session provided an update to the development efforts by
the Parkville EDC to market this area. During that work session, the EDC proposed an
option that the City could invest in the grading and installation of public improvements
to make the pad sites more appealing to developers. The second work session provided
further analysis to develop the properties to “shovel-ready” condition.
•Funding was set aside from the 2017 health insurance cost savings to support
recommendations that arise to spur development regarding the I-435/45 Corridor
($40,852).
Complete/Develop Platte Landing Park and Sports Fields
•The City is moving forward with the construction of a practice ballfield through a
donation from the Friends of Parkville Parks (FOPP) and a City match. In January, R.L.
Buford surveyed the intended area in Platte Landing Park. The City contracted with
Shafer, Kline & Warren for the design of the ballfield. The design is currently underway.
Improve streets and sewers
•The City has released a request for proposals (RFP) for financing to fast-track street
maintenance in 2017. The bid package for the street maintenance program will be
released in early February, which will include approximately $1.2 million dollars worth
of street, curb, and sidewalk improvements.
•The City has released a request for proposals (RFP) to finance a $1,279,112 project for
Phase 1 and 2a of Route 9 (Route 45 to Clark Ave.) in 2017 with interest and fees paid in
subsequent years. This project will be funded by future Route 9 Community
Improvement District (CID) revenue and grants from the Surface Transportation Block
Grant Program and the Congestion Mitigation and Air Quality Program.
•The City adopted a 10% sewer rate increase for 2017 in response to emergency issues
with the sanitary sewer system. By increasing the rate to 10%, the projected revenue
supply needed funding for critical system improvements planned in the 2017 Capital
Improvement Program (CIP) can be completed and restore the Sewer Fund working
capital back to the level set by City policy.
•The City worked with Park University on a sidewalk maintenance research project. The
Board of Aldermen directed staff to budget for an inventory of the city sidewalks in
Parkville as a future out-year Capital Improvement Program (CIP) item.
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Complete/develop trails and connections
• The City has been working with Platte County and Riverside to develop the trail
connection east of English Landing Park. The County has signed a contract with Blue
Moon Hauling for the construction of the Parkville-Riverside Connector. The County and
BNSF are still finalizing the proper paperwork to allow the County to secure the
easement needed for the section of trail that is in the railroad right of way.
• With a 2016 Outreach Grant, the City installed a perimeter trail around the fence of the
large dog park in Platte Landing Park, both inside and outside of the fence. Staff
submitted a grant application in January 2017 for a trail around the perimeter of the
small dog park.
• With a 2016 Outreach Grant, the City removed the asphalt trail adjacent to the Grigsby
Field. The trail was replaced with a wider section of gravel, to be consistent with the
rest of the trail in the park.
Regularly conduct a comprehensive capital needs assessment
• The City cleans and televises a portion of its sanitary sewer system through the CCTV
program each year. From this evaluation, the City can prioritize the repair of the sewer
collection system. Staff is currently developing a proposal for the Board of Aldermen to
create a strategy to perform the repairs in less time than originally programmed.
• Since 2014, the City staff has evaluated the condition of the City’s streets using a
standard rating system. The information collected from this street rating is used to
prioritize the street maintenance. Staff is currently seeking bids to finance an aggressive
street maintenance program that exceeds $1.2 million.
• Staff included a project in the Capital Improvement Program (CIP) for the evaluation of
the storm sewer lines. This is similar to the CCTV program for the sewer collection
system after three sinkhole areas developed over a 1 year period related to storm sewer
lines.
Review and ensure proper package of basic services, assessing value and cost
• Staff began the For Your Information Newsletter (FYIN) which is a weekly digest of
internal City highlights that is intended for review by the Board of Aldermen. The
newsletter may contain information such as a follow up to a question raised at Board
meeting, recognition of staff for accomplishments, a calendar of events, and internal
news.
• The Public Works staff continues to provide superior service to the residents with regard
to street repairs, tree trimming, snow operations, sewer repairs, and parks
maintenance. The Public Works staff drives the streets each day to look for issues
before residents contact the City.
• The City adopted a records retention policy to help staff start organizing the City’s
records and disposing of documents no longer required to be kept. Once the files are
organized it will help fill open records requests much quicker.
• The City released a Request for Proposals for city attorney services in October and hired
a new attorney in December to become effective January 1, 2017.
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• Staff created an “Opening a New Business in Parkville” flyer for new businesses to
provide detailed information of required items for prospected businesses.
• The City began implementing TextCaster to distribute information by text message and
e-mail about events, road closures and severe weather.
• The Police Department maintain a high clearance rate for crimes against persons and
property, which helps to maintain our low crime rate.
• Chief Chrisman and Captain Jordan are on the MEMC (Mid-America Emergency
Managers Committee) and Captain Jordan helped complete the Hazardous Mitigation
Plan with MARC.
• The Police Department expanded the Parkville Police Community Assistance Fund which
now includes Shop with a Cop, Backpack School Supplies program, Halloween bags filled
with candy, and the Senior Luncheon at Park Village Apartments.
• The Police Department maintains community policing model in which Officers are
encouraged to be approachable while in public. Parkville officers seek positive citizen
contacts by stopping and getting out of their patrol cars in shopping and residential
areas, routinely attend new business ribbon cuttings, block parties, and special events.
• The City improved starting salary for police officers and LAGERS for all employees for
better recruitment and retention.
• Implemented the City’s new credit card payment system provides a simplified
convenience fee model for administration transactions, removes burden of Payment
Card Industry Data Security Standard (PCI-DSS) security reporting on City Staff, and
provides an easy to manage online payment gateway for sewer payments.
• Staff updated City website to make it more user-friendly and organized the filing system
to get rid of outdated/unused files.
• The City began a social media campaign/public relations campaign with Buddy using the
hashtag #BuddyParkerPKV to share information about city services, projects and events.
Expanded outreach through additional social media platforms including NextDoor, the
Riss Lake eNeighbors group and Facebook groups for Ward 3 and Riss Lake.
Raise low water crossing at English Landing Park
• The City applied for FEMA Hazard Mitigation Grant Program funding for a 75% match to
raise the Low Water Crossing. In anticipation of that funding, staff is moving forward
with the preliminary design concept. In February, staff will release a Request for
Proposal for the engineering design of the low water crossing. In the meantime, Staff
will work on getting a commitment from FEMA about the funding and the requirements
associated with the grant funding. It is anticipated that the construction will start in late
November 2017, following Turkey Trot.
Restrooms at English Landing Park
• The first phase of the restroom was completed in late November 2016. The
improvements included epoxy walls, Tnemec flooring, new plumbing fixtures, upgraded
electrical/lighting, ADA stalls, and a new water fountain. The City received $40,000 from
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Platte County through an Outreach Grant for the restroom improvements.
•The second phase of the restroom improvements will include exterior upgrades, new
roof and heating. The City submitted an Outreach Grant application for assistance with
the project. It is anticipated that the work associated with this project will occur in late
summer/early fall 2017 and will conclude prior to the work on the low water crossing.
Status on Progress of Long-Term Priorities
Automate City functions
•Community Development Staff began utilizing new smartphones when conducting
building and code inspections, using internet-based Missouri One-Call system
(paperless), and purchased new line locating equipment.
•Staff developed an online reporting code complaint system
(http://parkvillemo.gov/residents/code-complaint-system/) to allow residents to report
code violations to the City online.
•The City began accepting shelter reservations by e-mail and payment by credit card over
the phone.
•Staff updated the website to include a one-stop-shop for all types of fillable permits and
forms.
Develop maintenance standards for city property
•Staff completed the 2016 Building Reserve Study to plan for future capital
improvements and maintenance projects for city buildings.
•Released an RFP for new janitorial services in January 2017.
•Planned increased in building maintenance spending to complete tile cleaning, concrete
sealing, phase 1 of carpet replacement, window cleaning, among other projects.
Create an economic development strategy in partnership with the EDC
•Staff submitted applications to MARC and MoDOT for funding for transportation
improvements along MO-Hwy 9.
•Staff assisted EDC members in establishment of 9 Highway Corridor Community
Improvement District (CID). The City approved the petition to create the 9 Highway
Corridor Community Improvement District to fund improvements on Highway 9 from
Highway 45 to Clark Avenue. The CID will hold an election in June to approve the
creation of a sales tax in the District.
•Staff convened meetings with the Parkville EDC and prospective developers regarding
Project Keystone and Project Nitro.
Streamline process for codes, permits, licenses
•The City adopted new Title IV – Development Code via Zoning Code & Subdivision
Regulations Update project
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• Staff rewrote and the City adopted new Parkville Property Maintenance Code.
• Staff scanned all building permits from 1988-1996 for easy digital review.
• Staff budgeted funding in 2018 CIP for building permit software that will automate an
number of paper processes.
• Staff updated the business license code to ensure compliance and enhance penalties for
non-compliance.
• Staff implemented checklist system for renewals of business license renewals instead of
having the applicant resubmit a new application. Businesses now have a clearer picture
of what requirements are needed for renewal.
Create a stand-alone parks department
• The City adopted the 2016 Parks Master Plan which had the recommendation to
consider a 10-year 1/2 cent sales tax dedicated to park operations and development of
new facilities.
Increase staff resources to maintain all new park areas
• The City approved a use/volunteer agreement with Prodigy Baseball Academy which
provides free use of the baseball fields to Prodigy in turn for the group to provide field
maintenance and improvements in order to allow parks staff to spend time on other
projects.
Assess fee-for-structure services
• The City approved an ordinance to revise Development Fee Structure associated with
the construction of Public Improvements.
• Staff developed revisions to the event fee structure that will come to the Board of
Aldermen in late February for approval.
Be proactive about opportunities to expand broadband/high-speed internet
• Staff met with representatives of Time Warner Cable to discuss faster high speed
internet in Parkville.
General Fund Overview
The General Fund is the largest governmental fund and accounts for the primary governmental
operations including administration, municipal court, police, public works, parks, and
community development. General Fund revenues are healthy, and the projected year-end
revenues for 2016 are expected to be within $17,000 (<0.5%) of budget. Revenues for 2017
were budgeted 2% above 2016 projections to account for growth-related increases in sales
taxes, property taxes, and building permits.
Year-end expense projections are approximately $400,000 below budget. This is due primarily
to personnel savings, legal services savings, and capital improvement projects that postponed
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in 2016 but will be completed in 2017. The savings will be carried over to 2017 to support one-
time General Fund expenses including capital outlay ($384,895) and transfer to emergency
reserves ($313,134). Most divisions within the General Fund remain relatively flat compared to
the 2016 budget with the exception of an expanded program for city hall building maintenance
in 2017. The budgeted ending fund balance is approximately 19% of 2017 budgeted
expenditures, which exceeds the Board’s goal to maintain a 15% balance. The larger balance is
warranted based on the five-year fund projection that includes ongoing transfers to emergency
reserves.
Emergency Reserve Fund
A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2017
to maintain the balance of the Emergency Reserve Fund at $1.46 million, which is
approximately 31% of 2017 General Fund budgeted expenditures (including CIP). This balance
exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in
reserve. The Board has been strategically growing reserves beyond the minimum target in order
to prepare for the need to backstop special assessment delinquencies for the Brush Creek and
Brink Meyer Neighborhood Improvement Districts (NIDs). The City requires healthy reserves to
support the NID financing strategy to maximize contributions to the Emergency Reserve Fund
and 5-year CIP. Beginning in 2017 the Emergency Reserve Fund will see the first balance
reduction (≈$31,000) as intended by the NID financing strategy.
Debt Service Funds
The City issued permanent financing for the Brush Creek and Brink Meyer NIDs in 2014. The
Brush Creek NID debt financed the extension of sewer infrastructure, and the Brink Meyer NID
debt supported improvements to Brink Myers Road, including the retaining wall. The City had
interest-only payments for these bonds in 2015 and 2016, and the Board established a long-
term financing strategy to make future payments if assessments are delayed due to
delinquencies. The City continues to pursue its legal and economic development options to
encourage property owners to develop in this area and stay current on all assessments.
The 2006 Certificates of Participation (COPs) financed City Hall and voter-approved projects
from a 2004 ballot measure. The debt has historically been supported by the temporary
property tax levy (2004 portion) and General Fund revenues. The principal balance was reduced
by approximately $1.5 million by a refunding in December 2015. Due to the refunding savings,
there was not a General Fund transfer for this debt in 2016, but these dollars were be
redirected to the Emergency Reserve Fund in 2016 and beyond as part of the NID financing
strategy.
Sewer Enterprise Fund
The Board of Aldermen’s policy related to the Sewer fund is to maintain working capital equal
to at least 90 days of operating expenses and the annual debt payment. The 2017 budget
reflects the large number of unexpected repairs and equipment failures in 2016. As a result of
the unexpected expenses, the 2017 Sewer Fund estimated ending fund balance is $181,508
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which is below the working capital of target of $358,002. The five year plan reflects a strategy
to return to working capital target by 2022 with modest rate increases and dispersal of CIP
projects over a number of years.
In addition to routine operating expenses, the 2017 budget included capital outlay (CIP) of
$453,000. This includes carryover from several projects that were initiated in 2016 but will be
completed in 2017. The largest portion of funding is recommended to complete the
improvements to the 45 Hwy Pump Station, South National Pump Station Equipment
Replacement, and to begin Phase 3 Manhole and Line Repairs for older downtown sewers.
These are priority improvements that were identified in the 2008 Sanitary Sewer Evaluation
Study (SSES) and subsequent closed-circuit television (CCTV) inspections. The five-year CIP
includes funding to continue an annual CCTV and cleaning program on a cycle of reviewing the
entire sanitary sewer system every 8 years in accordance with industry best management
practices. Funding is recommended to do a major line repair project every two to three years to
keep up with maintenance needs.
Transportation Fund
In 2013, the Transportation Fund was operating in a structural deficit and relied on one-time
fund reserves to balance the budget. The City corrected this trend in 2014 and 2015 by reducing
the annual transfer to the General Fund to help support the personnel costs for the Streets
Division of the Public Works Department. Over time this transfer will be slowly eliminated to
preserve more funding for capital improvements and maintenance. The recommended transfer
for 2017 is $225,000, which is $15,000 lower than 2016.
Infrastructure has been a Board of Alderman priority for the past three years. In 2017, Street
improvement projects total $2,536,112 compared to $505,278 in 2016. The significant increase
in funding is a result of the debt financing strategy approved Board of Aldermen to complete
Route 9 phase 1 and 2a and significantly increase street maintenance repairs to improve streets
that are deteriorating at faster rate than basic maintenance funding can fix.
The Transportation Fund 5-year forecast includes planned expenditures for the 5-year CIP and
shows that the Fund will sustain modest surpluses in the foreseeable future. The current
maintenance investment is considerably higher than in recent years prior to 2015, and the City
is slowly working through a backlog of maintenance projects. Although this is an improvement,
the City needs to continue to look for ways to grow and stretch transportation dollars.
Future Outlook
The 2017 budget maintains essential services at current levels and directs limited additional
resources toward the five critical success factors. The City is fortunately experiencing steady
growth in its retail, residential, and commercial base that bodes well for future financial
security. The Board continues to exercise caution when implementing new projects and
expanding services due to the debt burden associated with the Brush Creek and Brink Meyer
NIDs. Success can come from taking advantage of grant opportunities and strategic financing.
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For example, the English Landing Park restroom project, a long-deferred community priority,
was successfully accomplished through a combination of sources – county grant and city
funding.
Acknowledgments
City staff, volunteer board members, and consulting partners worked hard to prepare this
annual budget that will guide city operations for the upcoming year. I appreciate the effort of
the staff each year to analyze budget recommendations and respond to questions while
handling their routine duties. Special thanks to the Mayor and Board of Aldermen for devoting
extra time to budget work sessions and the strategic priorities workshop. Because of your
attention and thoughtful input, I am confident this budget reflects the key community priorities
for the upcoming year.
Respectfully submitted,
Kirk Davis,
Interim City Administrator
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2,402
4059
5554 5928 6098 6296
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Po
p
u
l
a
t
i
o
n
Year
Population Over Time
1990 2000 2010 2013 2014 2015
$54,726
$107,917 $57,568
$113,652
$60,917
$117,955
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Per capita median
income
Median household
income
Income Per Person and Per
Household
2009-2013 2010-2014 2011-2015
Form of Government
Parkville operates under a Mayor-City Administrator-Aldermen form of government. The mayor is
elected at-large for a three-year term (beginning in 2016) and two board members are elected for two-
year terms from each of the City’s four wards.
The Mayor and Board of Aldermen provide leadership in setting and achieving community policy,
establishing the budget, and hiring the administrator/department heads. The Mayor and Board are
committed to the provision of efficient and quality services essential to the quality of life citizens enjoy
in Parkville.
The day-to-day operations of the city government are handled by a professional staff headed by the City
Administrator. The City Administrator recommends the annual budget, implements policy adopted by
the governing body, hires subordinate staff, and supervises department head level positions.
City Demographics
About our Citizens:
The City of Parkville, Missouri, is a fourth-class city organized and existing under the laws of the State of
Missouri. The City is located approximately 10 miles northwest of downtown Kansas City, Missouri, in
Platte County, Missouri. Platte County, Missouri is in the northwest portion of the State of Missouri.
In 1990 the City had 2,402 residents, in 2000 the City had 4,059 residents, and in 2010 the City had
5,554 residents. The 2015 estimated population for the City is 6,296 residents. The 2015 owner-
occupied housing unit was approximately sixty-eight percent.
The average per capita median income from 2011-2015 was $60,917. The median household income
from 2011-2015 was $117,955. Median value of owner-occupied housing units from 2011-2015 was
$346,900.
18
About our Community:
Municipal Services and Utilities
The City provides many municipal services including police, public works, parks, community
development, and municipal court. The City provides public waste water services for the majority of the
City.
Transportation and Facilities
The City is located near the following four major highways: Interstate 435, Interstate 29, Interstate 635
and Missouri Route 152. Missouri state highways 45 and 9 also bisect the City. Because of its location,
the City’s residents have a short commute into downtown Kansas City. The Kansas City International
Airport and Kansas City’s Downtown Airport provide both commercial and charter flights.
Educational Facilities
The City is served by the Park Hill School District (the “School District”), which currently holds an
“accredited with distinction” rating from the State of Missouri Department of Elementary and Secondary
Education, which is the highest attainable rating. The School District is comprised of nine elementary
schools, three middle schools, two high schools and one alternative school.
The City’s metropolitan location provides residents with easy access to several colleges and universities
for undergraduate, graduate and continuing education opportunities. The City is home to Park
University, a private, four-year liberal arts institution founded in 1875, with a full and part time
enrollment of more than 11,000 students at 40 campus locations across the United States.
Recreational Facilities
The City is well known for its restaurants and “Main Street” appeal. The City maintains five public parks
and two nature sanctuaries. The City assumed maintenance duties of Platte Landing Park in summer
2014. The City is also home to The National Golf Club, a private golf course designed by Tom Watson.
Medical and Health Facilities
The City is served by the following hospitals: Providence Medical Center approximately 8 miles from the
City in Kansas City, Kansas; the University of Kansas Hospital, located approximately 9 miles from the
City in Kansas City, Kansas; North Kansas City Hospital, located approximately 9 miles from the City in
North Kansas City, Missouri; and St. Luke’s Northland Hospital, located approximately 7 miles from the
City in Kansas City, Missouri. American Medical Response (AMR) provides ambulance services within the
City under contract with the Southern Platte County Ambulance District. Additionally, there are
numerous physicians and dentists which serve the residents of the City.
4th of July Festivities 19
Budget Strategies
Maintaining the Financial Health of the City
While attempting to provide the citizens with high quality services for the lowest responsible cost, the
Mayor and the Board of Aldermen have the challenge of ensuring that the City maintains a sound
financial condition. The City of Parkville’s financial position is monitored and reviewed by the City
Administrator, staff, and the Board of Aldermen.
The Board has closely scrutinized past expenses with the help of enhanced financial reporting. Using
information from past years, the Board has attempted to minimize projected expenses in selected areas
in order to direct funding to the areas of greatest importance to the citizens.
Providing Quality Services at a Reasonable Cost
The Mayor, Board of Aldermen, and staff place a high priority on listening to, and addressing the
concerns of the citizens in the community. As a result, the Board recognizes that there are significant
planning and infrastructure needs to be addressed over the next several years. These concerns are
documented in the CIP. Simultaneously, the Board is aware of the fact that everyday maintenance and
repair of infrastructure and amenities are of great importance and mindfully budgets for these
expenses.
Future Goal Setting
The Board of Aldermen developed five critical success factors at the Board’s annual strategic planning
workshop. This budget document drew direction primarily from these priorities and other issues raised
by the Mayor, Board of Aldermen, and staff throughout the budget process. The City recognizes that it is
important to have short and long-term goals to drive future budget documents and community
development in a coherent direction.
Short-Term Factors
This budget document also incorporated many short term factors into its development. Improved code
enforcement, an employee health insurance renewal, park restroom upgrades, and the desire to
maintain emergency reserves all played significant roles in the budget decision making and creation
process. With these factors in mind, this budget document is intended to be an accurate projection of
the overall revenues and expenses. Moreover, this budget represents a good faith effort to provide the
citizens of Parkville a high quality of service at the lowest responsible cost.
Board of Aldermen Planning Retreat 20
Budget Process
July 2016
11th Review 2017 budget calendar with Finance Committee
18th Board of Aldermen priority setting workshop
25th Budget worksheets issued to staff for capital and operating budgets (all funds).
August 2016
10th Preliminary review of parks and nature sanctuary budget request by Community Land
and Recreation Board (CLARB).
16th Public hearing on the revised property tax levy for the 2016 tax year.
September 2016
2nd Deadline for departments to have 2017 Budget requests in to the city administrator
5th – 9th Review and creation of initial operating budget for major funds and Capital
Improvement Program (CIP)
14th Final review of Parks and Nature Sanctuary budget request by Community Land and
Recreation Board (CLARB)
12th - 30th City administrator and department head budget meetings
• General Fund and CIP
o Revenues
o Administration
Information Technology
Public Information
o Community Development
o Police
o Municipal Court
o Public Works
Administration
Parks
Streets
o Nature Sanctuary
• Transportation Fund
• Sewer Utility
• Other Funds
December
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
October
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
August
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
September
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
November
S M T W T F S
30 31 1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
Denotes Board of Aldermen review/action
21
October 2016
3rd - 10th Review and creation of second iteration of operating budget for major funds and CIP
11th Planning and Zoning Commission review of proposed projects for 2017-2022 CIP
18th First budget work session with the Board of Aldermen on proposed 2017 budget (3rd
Tuesday - 5:30 p.m.) Topics – Revenue forecast, General Fund operating budget,
Emergency Reserve Fund, minor funds
25th Second budget work session with the Board of Aldermen on proposed 2017 budget and
2017-2022 CIP. (4th Tuesday – 5:30 p.m.) Topics – CIP – Part 1 (focus on General Fund);
debt service funds; General Fund operating follow-up
November 2016
8th Third budget work session with the Board of Aldermen on proposed 2017 Budget and
2017-2022 CIP. (2nd Tuesday – 7:00 p.m.) Topics – CIP – Part 2 (focus on outside
sources and minor funds); Transportation Fund, miscellaneous follow-up
15th Fourth and final budget work session with the Board of Aldermen on proposed 2017
Budget and 2017-2022 CIP. (3rd Tuesday – 5:30 p.m.) Topics - Sewer Enterprise Fund
and sewer CIP; summary review
December 2016
6th First reading of ordinance adopting the 2017 budget, 2017-2022 CIP, and amended
2016 City Budget for select funds if necessary (1st Tuesday – 7:00 p.m.)
20th Second and final reading of ordinance adopting the 2017 budget and 2017-2022 CIP
(3rd Tuesday – 7:00 p.m.)
2017
January 1st 2016 Fiscal Year begins
February 8th Publication of adopted 2016 Budget document
2016 Parkville Microbrew Festival
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Budget Development
The City operates on a January 1 – December 31 fiscal year and therefore must adopt a 2016 budget
before the end of the calendar year. The process involves four budget work sessions followed by final
review and adoption of the budget at a regular legislative meeting. The budget uses a line item level of
budgetary control.
At the first budget work session, staff presented preliminary budget sheets for the General Fund,
Economic Development Fund, Emergency Reserve Fund, Fewson Fund, Nature Sanctuary Donations
Fund, Park Donations Fund, and Projects Fund. The proposed 2017 General Fund budget is a 3.73%
operating expense increase over 2016 totaling $140,830 (net of transfers and capital outlay), which is
approximately $128,116 below anticipated revenues for 2017 (net of fund balance). This includes the
Board of Aldermen’s recommendation to increase employee compensation by 2% in 2017. The current
projected General Fund ending balance for 2017 is approximately $893,084. This represents a General
Fund reserve of 19%, which exceeds the City’s reserve policy to “endeavor to grow a general fund
balance of 15% of general fund appropriations for the succeeding fiscal year” (Resolution No. 12-01-13).
Staff recommends keeping approximately this level of fund balance in 2017 based on the five-year fund
forecast which shows declining reserve balances. The overall 5-year budgetary trend is only sustainable
if the City continues to outperform budget. The City requires healthy reserves to support the NID
financing strategy to maximize contributions to the Emergency Reserve Fund and 5-year CIP. The result
of a tight year would require scaling back capital outlay (CIP) expenses.
The second budget work session focused on the Debt Service Funds and the 2017 – 2022 Capital
Improvement Program (CIP). The proposed CIP includes $4,518,007 of projects for the 2017 budget
year. This includes the total cost of multi-year or grant funded projects, so the budget impact for 2017 is
$3,316,007. The proposed 2017 General Fund CIP is $384,895, the proposed 2017 Transportation Fund
CIP is $2,536,112, the proposed 2017 Sewer Fund CIP is $453,000, and the proposed 2017 CIP for all
other funds totals $42,000. Finally, the CIP includes approximately $10 million of projects that are
outside the five-year program and listed for “future years” due to limited funding.
The third budget work session focused on the Transportation Fund. This included a discussion of debt
financing for (1) street maintenance and (2) Route 9 Improvements. Staff presented two options. The
first option was a pay as you go approach of funding for basic street maintenance at a rate of $380,000
per year. The second option was a debt financing strategy totaling $2,365,000 plus interest which
includes:
• $1,279,112 for Phase 1 and 2a of Route 9 (Route 45 to Clark Ave.) in 2017 with interest
and fees paid in subsequent years. This project will be funded by future Route 9
Community Improvement District (CID) revenue and grants from the Surface
Transportation Block Grant Program and the Congestion Mitigation and Air Quality
Program.
• $1,000,000 for an increased street maintenance program in 2017 with interest and fees
paid in subsequent years along with a more limited level of funding for additional street
maintenance over the following 5-year period. The funding from the debt financing will
assist with improving the streets that are deteriorating at faster rate than basic
maintenance funding can fix. The City’s financial advisor Springsted, Inc. provided the
net present value of the pay as you go strategy vs. the debt financing strategy to the
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Board of Aldermen. The analysis concluded that over six years, the debt financing
strategy will be able to complete 6,660 more linear feet (≈$180,000 - $192,000) of
roadway than the pay as you go approach with a similar present value.
Following discussion at both the third and fourth budget work sessions, the Board of Aldermen directed
staff to move forward with the debt financing strategy. In addition, similar to 2016, prior to
implementation of the annual mill and asphalt overlay program in 2017, staff will monitor spending for
the first quarter of the fiscal year. Any personnel savings generated between January and March will be
redirected to the Transportation Fund to increase the bid package for the mill and asphalt overlay
program. Mechanically, this change will be accomplished by short-paying budgeted monthly transfers
from the Transportation Fund to the General Fund in the second half of the fiscal year. This direction
from the Board is documented in the ordinance proposed for adoption of the 2017 budget.
The fourth budget work session was focused on the Sewer Fund. The Sewer Fund is a self-sustaining
enterprise fund that operates on its own revenues distinct from the City’s General Fund. In addition to
routine operating expenses, City administration recommends capital outlay (CIP) expenses in the
amount of $453,000 in 2017. The five-year CIP projection includes funding to complete an annual
closed-circuit television (CCTV) inspection and sewer cleaning program on a cycle of reviewing the entire
sanitary sewer system every 8 years in accordance with industry best management practices. Funding is
recommended to do a major repair project every two years to keep up with the maintenance needs.
After the sewer repair projects in the 2017-2022 CIP are completed, the intent is to continue with a
major line repair project every few years, although these projects will become smaller as the City
catches up with past deterioration. The table below summarizes the recommended expenditures for
2017 by fund:
Expenditures
2016 Budget 2016
Unaudited
2017 Budget
General Fund (operations) $3,774,615 $3,287,420 $3,915,445
Transfers (includes emergency reserve
transfer)
$317,500 $333,410 $317,500
Capital Outlay $351,035 $300,328 $384,895
Emergency Reserve Fund $146,758 $144,431 $348,224
Debt Service $1,240,416 $1,253,580 $1,566,491
Sewer Enterprise Fund $1,665,821 $1,412,892 $1,304,641
Special Revenue Funds
Transportation Fund $1,114,000 $1,008,517 $3,144,112
Projects Fund $380,651 $275,510 $41,000
Park Donations Fund $5,000 $6,383 $50,000
Eco Devo/Guest Tax Fund $1,000 $1,000 $2,582
Equipment Fund $0 $0 $0
Nature Sanctuary Fund $6,200 $4,900 $12,000
Fewson Fund $6,478 $2,493 $7,600
Although minor adjustments were made to correct errors or update account descriptions, there were no
major substantive changes to the budget following the fourth work session. On December 20, 2016, the
budget was adopted by the Board of Alderman with a unanimous vote. City staff is expected to keep
expenses at or below each prescribed line item within each department/division. Major
department/division level changes to the budget must be approved by the Board of Aldermen with a
majority vote. Minor adjustments to line items at the department/division level may be approved the
City Administrator so long as the department/division budget remains the neutral.
24
Budgeting Basics
Basis of Budgeting
Parkville uses the cash-basis method of accounting for budgeting and operating purposes. This means
that all expenditures that are included in the budget for any year are expected to be paid from revenues
or funds that will be received and available during that same year. This helps to assure cash on hand will
be sufficient at any time for expenditures, and avoids unnecessary complexity to both the budgeting and
financial operating processes. Year-end accrual adjustments enable the City to report its annual audited
financial statements according to the modified accrual basis.
Balanced Budget Definition
For the purpose of budgeting, the City defines a balanced budget as meaning that all expenditures
included in the budget are balanced by funds that are anticipated to be available during the budget year,
either from revenues described in the budget, or from existing fund balances that will be carried over
from the prior year.
Estimating Revenues for the Budget Year
Revenues from most sources are fairly consistent from year to year. This enables reasonably accurate
revenue predictions to be made based on current year revenue and underlying trends over the previous
several years. Property tax revenues for the coming year are determined by assessed valuation and the
tax levy rate, both of which are known well in advance of the budgeting process. Certain revenues,
including electric, gas and water utility gross receipts taxes vary with severity of seasons which cannot
predicted in advance. These revenues are budgeted conservatively to allow for variations that reduce
tax revenue below typical averages. Other types of revenue, notably building permit fees, vary
considerably with associated business cycles, and are estimated from underlying current and expected
activities related to that revenue source.
Differences between the City budget accounting and modified accrual year-end financial statements
The adjustments needed at year end to prepare for modified accrual accounting for the annual audit
and financial statements are entirely operational, and consist of identifying and recording at year end all
outstanding expenditures that were appropriated from the ending year’s budget, and recording all
revenues that were “earned” prior to the end of the year. Earned revenues include various sales taxes
and sewer charges for periods up to December 31 which may not be received until January or February
of the following year. Because these amounts are largely offset by similar accruals for the previous year,
no adjustments to the budget are required.
25
Consolidated Financials
In this section:
General Fund (10)
Debt Service Funds (21-24, 30)
Sewer Fund (30)
Transportation Fund (40)
Fewson Fund (45)
Economic Development Fund (46)
Emergency Reserve Fund (50)
Nature Sanctuary Donation Fund (60)
Park Donations Fund (63)
Projects Fund (95)
Park University 26
General Fund
The General Fund includes most City activities including Administration, Police, Municipal Court,
Community Development, Public Works, Streets, Parks, the Parkville Nature Sanctuary, Public
Information, and Information Technology.
2014 2015 2016 2016 2017
Actual Actual Budget Unaudited Budget
Beginning Fund Balance 738,327 1,137,653 1,347,819 1,514,319 1,469,363
Revenues
Taxes 2,066,998 2,132,142 2,159,187 2,220,054 2,213,500
Licenses 47,824 59,563 56,160 60,506 57,800
Permits 331,390 256,201 263,415 264,313 221,670
Franchise Fees 901,327 828,215 874,000 865,176 874,000
Other Revenue 32,657 35,096 35,261 45,781 40,761
Court Revenue 269,935 225,128 250,000 191,726 220,000
Interest Income 6,626 7,623 8,000 8,047 8,000
Miscellaneous Revenue 39,848 60,460 25,183 110,658 22,080
Grant Revenue 3,837 8,827 1,500 10,756 10,750
Transfers 582,680 348,251 343,530 293,530 375,000
Total - General Fund Revenues: 4,283,121 3,961,506 4,016,236 4,070,548 4,043,561
Total Sources: 5,021,449 5,099,160 5,364,055 5,584,867 5,512,924
Expenditures
Administration 896,855 789,401 1,011,983 918,746 1,098,192
Police 1,096,979 1,036,581 1,223,870 1,039,766 1,242,136
Municipal Court 138,999 132,141 153,471 137,562 155,900
Public Works 145,444 172,372 215,770 172,785 226,756
Community Development 249,809 267,231 316,393 253,046 293,038
Street Department 340,633 356,757 399,656 373,379 422,576
Parks Department 281,741 319,765 356,007 302,440 373,479
Nature Sanctuary 27,156 29,834 39,681 33,031 40,201
Information Technology 34,167 34,185 43,974 44,907 49,907
Public Information 15,450 15,357 13,810 11,759 13,260
Capital Outlay (CIP) 118,562 149,139 351,035 300,328 384,895
Transfers 538,000 282,077 317,500 333,410 317,500
Total - General Fund
Expenditures: 3,883,795 3,584,841 4,443,150 3,921,158 4,617,840
Estimated Ending Balance
(deficit): 1,137,653 1,514,319 920,905 1,663,709 895,084
27
Debt Service Funds
The Debt Service Funds summarize the City’s debt obligations. Although the City maintains separate
governmental funds for each debt issue, these separate funds are shown together in order to summarize
all city debt.
2014 2015 2016 2016 2017
Revenues Actual Actual Budget Unaudited Budget
COPs (22) 564,464 568,707 330,636 338,534 370,682
Transfer from Sewer Fund (30) 191,504 357,870 185,495 184,768 180,965
River Park NID (21) 323,969 319,925 321,300 320,650 321,194
Brush Creek NID (23) 2,083 255,658 252,997 258,177 405,667
Brink Meyer NID (24) 1,522 184,837 149,988 151,451 287,983
Total Debt Service Revenues: 1,083,542 1,686,997 1,240,416 1,253,580 1,566,491
Expenditures Debt Retirement and Reserves
COPs (22) 559,975 568,707 330,636 338,534 370,682
Sewer Service Debt (30) 191,504 357,870 185,495 184,768 180,965
River Park NID (21) 323,969 319,925 321,300 320,650 321,194
Brush Creek NID (23) 255,658 252,997 258,177 405,666
Brink Meyer NID (24) 1,522 184,837 149,988 151,451 287,983
Total Debt Service Expenditures: 1,076,970 1,686,997 1,240,416 1,253,580 1,566,490
Apex Development Site 28
Sewer Fund
The Sewer Fund is an enterprise fund used to operate and maintain the City’s sewer service system. It is
funded by the revenue collected from charges on customers using the service. The sewer department's
day-to-day operations are handled by contract with Alliance Water Resources.
2014 2015 2016 2016 2017
Actual Actual Budget* Unaudited Budget
Beginning Fund Balance 516,873 1,101,730 797,784 795,105 314,043
Revenues *Amended Approved Rate Increase 3.00% 3.00% 2.50% 2.50% 10.00%
Sewer Charges 1,006,362 1,020,684 1,014,750 981,723 1,103,300
Sewer Tap Fees 43,500 39,000 36,000 33,000 30,000
Sewer Impact Fees 42,000 36,400 33,600 32,300 34,000
MOAW Bill Collection Payment 562 643 650 431 550
Grinder Pump Administrative Fee 4,620 4,620 4,620 4,620 4,620
Interest Income 4,361 4,956 4,800 4,499 5,000
Transfer from Sewer CIP (33) 294,984 - - - -
Miscellaneous 1,000 74 200 10 50
Sewer Fund Revenues: 1,397,390 1,106,376 1,094,620 1,056,583 1,177,520
Total Sources: 1,914,263 2,210,785 1,892,404 1,851,688 1,491,563
Expenditures Operating Expenses 461,041 494,543 538,596 560,187 519,940
Capital Expenses 59,988 459,088 838,200 563,680 453,000
Debt Service 191,504 357,870 185,495 185,495 181,701
Transfer to General Fund - Admin
Fee 100,000 101,500 103,530 103,530 150,000
Sewer Fund Expenditures: 812,533 1,413,001 1,665,821 1,412,892 1,304,641
Estimated Working Capital (deficit): 1,101,730 795,105 226,583 438,796 186,922
New Waste Water Treatment Storage Facility 29
Transportation Fund
The Transportation Fund is a special revenue fund that accounts for sales and motor fuel taxes that are
dedicated to transportation expenses. Non-personnel operating costs and capital expenses associated
with the City’s annual street maintenance program are budgeted in this fund.
2014 2015 2016 2016 2017
Actual Actual Budget Unaudited Budget
Beginning Fund Balance 162,682 327,997 217,699 231,767 235,670
Revenues Parkville Special Road District 124,328 128,588 132,000 134,675 134,000
City Transportation Sales Tax 438,160 456,397 456,000 472,771 472,000
Motor Fuel Tax 143,352 146,671 144,000 147,908 145,000
County Transportation Sales Tax 178,948 194,587 190,000 239,661 240,000
Curb/Sidewalk Cost Share 18,125 2,300 5,325 11,525 5,304
Sale of Equipment 8,275 11,075 7,500 - 25,500
MPR Safety Funds 4,300 - - - -
Bond Proceeds - - - - 2,279,112
Transportation Fund Revenues: 915,488 939,617 934,825 1,006,540 3,300,916
Total Sources: 1,078,170 1,267,614 1,152,524 1,238,307 3,536,586
Expenditures
Streets - Capital 81,966 455,696 488,000 508,302 2,536,112
Streets - Operating 313,207 335,150 386,000 310,215 383,000
Transfers (including debt service) 355,000 245,000 240,000 190,000 239,207
Transportation Fund Expenditures: 750,173 1,035,846 1,114,000 1,008,517 3,158,319
Estimated Ending Balance (deficit): 327,997 231,767 38,524 229,790 378,268
Street Maintenance Program 30
Fewson Fund
The Fewson Fund is a special revenue fund that was created when a Parkville resident, George Fewson,
donated a portion of his estate to the City. One-half of the annual earnings go to the City to fund capital
projects, and the remaining earnings are returned to the Fund. The City may also borrow from the Fund
for eligible capital improvements.
2014 2015 2016 2016 2017
Actual Actual Budget Unaudited Budget
Beginning Fund Balance 557,014 557,891 570,887 569,204 572,404
Revenues
Interest Income 5,937 4,510 5,450 5470 4,429
Miscellaneous - - - - -
Return on Investments - - - - -
Earned on Investments - 8,475 - 695 -
Total Fewson Fund Revenues: 6,924 12,985 5,450 6,165 4,429
Total Sources: 563,938 570,876 576,337 575,369 576,833
Expenditures
Loss on Investment 3,042 1,575 1,000 835 1,000
Trust/Bank Fees 73 97 100 92 150
Distribution to City (50% of Proceeds) 2,932 - 2,675 - 5,950
Distribution to City (Prior Years) - - 2,703 - -
Project Loans - - - - -
Fewson Fund Expenses: 6,047 1,672 6,478 927 7,600
Estimated Ending Balance (deficit): 557,891 569,204 569,859 574,442 569,233
Cash and Investments
Long Term Investments N/A 397,000 316,000 316,000 316,001
Cash and Money Market Accounts N/A 172,204 98,859 258,442 253,232
Loan to City N/A - 155,000
Total Cash and Investments N/A 569,204 569,859 574,442 569,233
Fewson Fund Project: Downtown Entryway Beautification 31
Economic Development Fund
The Economic Development Fund is a special revenue fund comprised of revenues from a hotel tax
imposed on transient guest rooms. These dollars are allocated at the Board’s discretion for economic
development or marketing initiatives to promote tourism and business development in Parkville.
2014 2015 2016 2016 2017
Actual Actual Budget* Unaudited Budget
Beginning Fund Balance 2,312 404 882 882 1,082
Revenues *Amended
Guest Room Tax 1,592 1,843 1,515 1,397 1,500
Partner Contributions 1,500 1,411 - - -
Eco Dev Fund Revenues: 3,092 3,254 1,515 1,397 1,500
Total Sources: 5,404 3,658 2,397 2,279 2,582
Expenditures
Economic Development 5,000 2,776 1,000 1,000 2,582
Eco Dev Fund Expenditures: 5,000 2,776 1,000 1,000 2,582
Estimated Ending Balance (deficit): 404 882 1,397 1,279 0
New Missouri American Water Plant Construction
32
Emergency Reserve Fund
The Emergency Reserve Fund is intended to protect the City against emergency costs related to natural
disasters, declared states of emergency, or other major unforeseen financial obligations.
2014 2015 2016 2016 2017
Actual Actual Budget Unaudited Budget
Beginning Fund Balance 1,070,966 1,387,966 1,269,842 1,269,842 1,458,275
Revenues
Temporary Operating Levy - - 15,364 15,364 -
Transfer from General Fund 317,000 60,000 317,500 317,500 317,500
Emergency Reserve Revenues: 317,000 60,000 332,864 332,864 332,864
Total Sources: 1,387,966 1,447,966 1,602,706 1,602,706 1,602,706
Expenditures
Brush Creek Sewer NID - - - - 69,658
Brink Meyer Road NID - 178,124 146,758 144,431 278,566
Emergency Reserve Expenditures: - 178,124 146,758 144,431 348,224
Estimated Ending Balance (deficit): 1,387,966 1,269,842 1,455,948 1,458,275 1,427,551
Nature Sanctuary Donation Fund
The Nature Sanctuary Donation Fund (60) is a special revenue fund that contains donations made
specifically for the Nature Sanctuary, partly from private citizens, special events, and grants.
2014 2015 2016 2016 2017
Actual Actual Budget Unaudited Budget
Beginning Fund Balance 40,821 42,781 42,581 34,708 41,933
Revenues
Donations 6,539 4,877 1,500 4,877 1,750
Programs - 1,500 1,500 1,500 1,500
- - - 7,425 7,500
Nature Sanctuary Fund Revenues: 6,539 6,377 3,000 13,685 3,000
Total Sources: 47,360 49,157 45,581 48,393 45,581
Expenditures
Expenditures 4,579 14,450 6,200 4,900 12,000
Transfers - - - - -
Nature Sanctuary Fund Expenditures: 4,579 14,450 6,200 4,900 12,000
Estimated Ending Balance (deficit): 42,781 34,708 39,381 43,493 40,683
33
Park Donations Fund
The Park Donations Fund (63) is a special revenue fund that contains donations made specifically for the
Park system from private citizens, organizations, and businesses. The Fund is used to help finance parks
capital improvements that would not otherwise be achievable with general revenues.
2014 2015 2016 2016 2017
Actual Actual Budget* Unaudited Budget
Beginning Fund Balance 45,462 45,794 25,203 25,203 24,995
Revenues *Amended
Transfer from Park Reservations & Fees - - - - -
Transfer from Parkland Dedication Fund - - - - -
Donations 332 7,761 8,500 31,142 25,000
Park Donations Fund Revenues: 332 7,761 8,500 31,142 25,000
Total Sources: 45,794 53,555 33,703 56,345 49,995
Expenditures
Parks - 28,352 6,500 6,383 25,000
Transfers - - - - 25,000
Park Donations Expenditures: - 28,352 6,500 6,383 50,000
Estimated Ending Balance (deficit): 45,794 25,203 27,203 49,962 (5)
Girl Scout Troop Dog Park Project and Donation
34
Projects Fund
The Projects Fund (95) was previously used for larger capital improvement projects. Since there is not a
dedicated revenue stream for the Project Fund, capital improvements are now funded as capital outlay
expenses from source funds as indicated in the CIP. The Projects Fund is still used to account for one-
time revenues, such as significant grant revenues or transfers, associated with major capital projects in
order to avoid irregular fluctuations in the General Fund.
2014 2015 2016 2016 2017 2017
Actual Actual Budget Unaudited Budget Projected
Beginning Fund Balance 69,604 16,922 41,967 $56,744 0 5,758
Revenues
Transfer from Park Donation Fund - - - - - 40,000
Transfer from General Fund - 4,577 - 15,910 - -
Transfer from Sewer Fund - - - - - -
Transfer of Fewson Fund Distribution 17,221 - 155,000 1,566 - -
Grants/Donations - 12,500 134,000 146,299 25,000 -
Grant for Livable Communities 416 - - - - -
MARC Planning Sustainable Places Grants 17,682 - - - - -
Platte County Outreach Grants 5,000 - 40,000 50,749 19,000 19,000
Partner Contributions 1,500 96,040 10,000 10,000 707,000 707,000
Projects Fund Revenues: 41,819 113,117 339,000 224,524 751,000 766,000
Total Sources: 111,423 130,039 380,967 281,268 751,000 771,758
Expenditures
Public Works 15,000 62,797 170,995 200,291 - -
Community Development 250 - -
Streets - 1,040 - -
Parks 73,906 1,172 205,000 75,219 41,000 71,000
Fewson Fund Projects 5,344 8,286 4,656 - - -
Transfers - - - -
Projects Fund Expenditures: 94,501 73,295 380,651 275,510 41,000 71,000
Estimated Ending Balance (deficit): 16,922 56,744 316 5,758 710,000 700,758
2016 Parks Master Plan Update 35
Other Information and Policies
In this section:
Organizational Chart: Chart visualizing the City’s organizational hierarchy.
Position Summary Schedule: Number of positions and salaries organized at the departmental level.
Summary of Intergovernmental Fund Transfers: Chart of fund to fund transfers.
Financial Polices: Summary of financial polices enacted by the City.
• Credit Card Handling Policy
• Reserve Policy
• Debt Management Policy
• Economic Development Incentives Policy
• Economic development incentives to promote appropriate development in the Brush Creek
Drainage and Brink Meyer Road Neighborhood Improvement Districts
• Employee Salary Schedule
• Fewson Fund Policy
• Parkville Police Community Assistance Fund
• Purchasing Policy
• Miscellaneous Expense Authorization and Reimbursement Policy
• Rate Increase for the Parkville Sewer Utility/Sewer Utility Billing Policies & Procedures
• Records Retention Policy
• LAGERS Increase
Parkville City Hall 36
Organizational Chart
37
Position Summary Schedule (1 of 2)
MAYOR AND BOARD
MUNICIPAL COURT
Number of Positions Personnel Budget
Number of Positions Personnel Budget
2015 9 $57,600 2015 2 $68,483
2016 9 $57,600
2016 2 $69,100
2017 9 $57,600
2017 2 $73,326
Change - -
Change - $4,226
% Change - -
% Change - 6.12%
Incumbent 2016 Positions Status
Incumbent 2016 Positions Status
Johnston Mayor Elected Part-Time
Humiston Judge Elected Part-Time
Driver Ward 1 Alderman Elected Part-Time
Rizzuti Administrative Court
Clerk Full-Time
Welch Ward 1 Alderman Elected Part-Time
Eckerle Court Clerk Part-Time
Werner Ward 2 Alderman Elected Part-Time
Rittman Ward 2 Alderman Elected Part-Time
PUBLIC WORKS - ADMINISTRATION
Wylie Ward 3 Alderman Elected Part-Time
Number of Positions Personnel Budget
Lock Ward 3 Alderman Elected Part-Time
2015 2 $121,245
Plumb Ward 4 Alderman Elected Part-Time 2016 2.5 $138,500
Sportsman Ward 4 Alderman Elected Part-Time
2017 3 $145,463
Change .5 $6,963
ADMINISTRATION % Change 20% 5.02%
Number of Positions Personnel Budget
Incumbent 2016 Positions Status
2015 5.5 $297,608 Abel Director Full-Time
2016 6.5 $326,252
Davis Department Assistant Part-Time
2017 7 $352,511
Blair Construction Inspector Part-Time
Change .5 $26,259
Vacant Summer Intern Seasonal Full-Time
% Change 7.7% 8.05%
Incumbent 2017 Positions Status
COMMUNITY DEVELOPMENT
Vacant City Administrator Full-Time
Number of Positions Personnel Budget
McChesney City Clerk Full-Time
2015 3.5 $198,900
Hefley Treasurer Full-Time
2016 4.5 $228,900
Chapman Finance/HR Director Full-Time
2017 4.5 $214,483
Blakeslee Asst to the CA Full-Time
Change - ($14,417)
Crook Billing Clerk Full-Time**
% Change - -6.3%
Hauth Receptionist Part-Time
Incumbent 2017 Positions Status
Vacant Receptionist Part-Time
Lachky Community Dev.
Director Full-Time
Giarratana Building Official Full-Time
1.0 = Full Time Position (Including Elected Officials) Gault Building Inspector Full-Time
0.5 = Part-Time or Seasonal Full/Part-Time
Hare Code Enforcement Part-Time
**Shared full-time between Sewer and Administration
Department
Knight Department Assistant Part-Time
Vacant Planning Intern Seasonal Part-
Time
38
Position Summary Schedule (2 of 2)
POLICE
PUBLIC WORKS – OPERATIONS (STREETS)
Number of Positions Personnel Budget
Number of Positions Personnel Budget
2015 18 $825,658 2015 6 $245,762
2016 18 $798,200
2016 6 $252,130
2017 18 $829,000
2017 6 $263,081
Change - $30,800
Change - $10,951
% Change - 3.86%
% Change - 4.34%
Incumbent 2017 Positions Status
Incumbent 2017 Positions Status
Chrisman Chief Full-Time
Schank Operations Director Full-Time
Jordan Captain Full-Time
Johnson Skilled Laborer Full-Time
Hubbell Sergeant Detective Full-Time
White Skilled Laborer Full-Time
Shadid Sergeant Full-Time
Lovell Laborer Full-Time
Stone Sergeant Full-Time
Whitby Laborer Full-Time
Tomlin Officer Full-Time
Sager Laborer Full-Time
Gee Officer Full-Time
Parker Officer Full-Time
PUBLIC WORKS – OPERATIONS (PARKS)
Pence Officer Full-Time
Number of Positions Personnel Budget
Sollars Officer Full-Time 2015 4.5 $162,800
Bowman Officer Full-Time
2016 5 $166,380
Haynes Officer Full-Time
2017 5 $166,126
Fetters Officer Full-Time
Change - ($254)
Rich Officer Full-Time
% Change - -0.15%
Heckadon Officer Full-Time
Incumbent 2017 Positions Status
Hill Officer Full-Time
Barnard Superintendent Full-Time
Vacant Officer Full-Time
Phelan Laborer Full-Time
Liberty Receptionist Full-Time
Schaffner Laborer Full-Time
Vacant Seasonal Laborer Seasonal Full-Time
SEWER UTILITY
Vacant Seasonal Laborer Vacant
Number of Positions Personnel Budget
Vacant Seasonal Laborer Seasonal Full-Time
2015 0.5 $13,662 Vacant Seasonal Laborer Seasonal Full-Time
2016 0.5 $13,824
2017 0.5 $14,102
Change - $278
NATURE SANCTUARY
% Change - 2%
Number of Positions Personnel Budget
Incumbent 2017 Positions Status 2015 1 $18,000
Crook Sewer Billing Clerk Full-Time**
2016 1 $25,064
Note: Personnel budget includes salaries and overtime
only.
2017 1 $25,314
Change - $250
% Change - 1%
Incumbent 2016 Positions Status
Ryan Director Part-Time
Frazier Assistant Director Part-Time
39
Summary of Intergovernmental Fund Transfers
City of Parkville
Intergovernmental Fund Transfers for 2017
General
Fund
Sewer
Fund
Transportation
Fund
Emergency
Reserve
Fund
Debt
Service
Funds
Purpose
General Fund:
Transfers In
150,000 -150,000 - - -
Administrative
costs
attributed to
sewer
operations.
225,000 - -225,000 - -
Transportation
revenue
transferred to
cover Street
Division
expenses.
General Fund:
Transfers Out -317,500 - - 317,500 -
Transfer to the
Emergency
Reserve Fund.
Sewer Fund:
Transfers Out - -181,701 - - 181,701
Transfer for
Sewer Debt
Service
payments.
40
Financial Policies
Credit Card Handling Policy
The City of Parkville Municipal Code, Title VII, Chapter 800, Section 800.020 anticipates the acceptance
of credit and debit cards for various municipal sales transactions and enacts convenience fee charges
regarding the same. Per Section 112.080 (B) of the Parkville Municipal Code, the City created an
administrative Credit and Debit Card Handling Policy 1 to establish the procedures for proper handling of
credit and debit card transactions.
The City of Parkville must take appropriate measures to protect credit and debit card numbers. Credit
card and debit payments must be processed in compliance with Payment Card Industry Data Security
Standard (PCI DSS) requirements which are intended to limit exposure and/or theft of personal
cardholder information. The City of Parkville must adhere to these standards in order to retain the
ability to accept credit and debit card payments. The policy, which is signed by city employees, is
intended to ensure that credit and debit card information is handled and disposed of in a manner that
satisfies the City’s obligation to protect such information to the level that is required by the PCI DSS.
The City anticipates minor changes to this policy in 2017 as a result of recent switch to a new credit card
vendor.
Reserve Policy
The establishment and maintenance of adequate cash balances and reserves allow the City financial
flexibility and security and is recognized as an important factor considered by bond rating agencies and
the underwriting community when reviewing City debt issuance. Along with maintaining the City’s credit
worthiness, such cash balances and reserves provide the means to handle economic uncertainties, local
disasters and other unanticipated financial hardships, as well as, to meet cash flow requirements. It is
the objective of the policy that fund balance levels will be sufficient to meet funding requirements for
projects approved in prior years that are carried forward into the new year including debt service
reserve requirements, reserves for encumbrances and other reserves or designations required by
contractual obligations or generally accepted accounting principles.
The full policy can be viewed by following this link2
Debt Management Policy
In 2014, the City adopted a debt management policy. The policy establishes criteria by which the city will
evaluate debt issuance in order to appropriately limit the City’s financial exposure. It also sets protocols
for the administration and financing of all debt issues and post-issuance compliance. It is the objective
of the policy that (1) the City obtain financing only when necessary, (2) the process for identifying the
timing and amount of debt or other financing be as efficient as possible, (3) the most favorable interest
rate and other related costs be obtained, and (4) when appropriate, future financial flexibility be
maintained.
The policy includes sections regarding general debt management, debt evaluation criteria,
administration and financing, debt limitations, refunding of debt, conduit financings, and post issue
management. A copy of the debt management policy can be obtained by contacting Parkville City Hall.
The full policy can be viewed by following this link3
1 Link location: http://parkvillemo.gov/wp-content/uploads/2014/09/Credit-and-Debit-Card-Handling-Policy-10-1-
14.pdf
2 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-Fund-
Administrative-policy.pdf
41
Economic Development Incentives Policy
In 2010, the City adopted the Parkville Plan for Progress pursuant to Resolution 09-01-10 setting forth a
strategic plan for economic development for the City. The Plan for Progress called for the formation of
the Parkville Economic Development Council ("EDC") to encourage and facilitate responsible economic
development within the City and outlined several goals and implementation recommendations to
achieve those goals. The EDC completed one of the implementation items by the adoption of an
Economic Development Incentive Policy.
The City recognizes the importance of the efficient and effective use of limited public and private
resources and incentive programs to facilitate responsible economic development. The City further
recognizes that the City's adoption of an economic development incentive policy is essential to its
responsible use of these limited resources. In furtherance of the Plan for Progress, the City adopts the
Economic Development Incentive Policy ("EDI Policy") to guide the City and City staff in the responsible
use of incentive programs within the City in 2011.
The full policy can be viewed by following this link4
Economic development incentives to promote appropriate development in the Brush Creek
Drainage and Brink Meyer Road Neighborhood Improvement Districts
In 2015, the Board of Aldermen adopted Resolution No. 09-04-15. The resolution affirms the City’s
willingness to use public incentives to offset the impact of the NIDs assessments on development. The
resolution is a policy statement that is intended to supplement the master Economic Development
Incentive Policy. The resolution states that owners who are delinquent on NID assessments will not be
considered for incentives, and Tract 9 (45 Park Place) will be given the highest priority for public
incentives since it carries the greatest debt burden. The policy is a marketing tool to generate more
developer interest in the properties.
The full policy can be viewed by following this link5
Employee Salary Schedule
In 2014, City staff completed a comprehensive review of the City’s compensation policy through a salary
survey of comparable positions for local peer communities. As a result of this process, a new pay range
structure was established for full-time, part-time, and temporary positions with the City of Parkville.
Peer cities submitted salary information through the Mid-America Regional Council (MARC)
Compensation Survey System. Salary figures for comparable peer city positions were compared with City
of Parkville compensation, and a positional salary range was established. The salary scheduled was
enacted by Ordinance 2787. The ordinance can be viewed by following this link 6
For 2017, the Board of Aldermen adopted updated employee classifications and pay ranges (Ordinance
No. 2874). Adjustments are recommended due to a variety of factors, including the following:
• The revised salary ordinance addresses promotions, new positions, eliminated positions, and
salary adjustments that were discussed during the budget process to better align staff with
organizational priorities.
3 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-Fund-
Administrative-policy.pdf
4 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-Fund-
Administrative-policy.pdf
5 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-Fund-
Administrative-policy.pdf
6 Link location: http://parkvillemo.gov/download/board-agendas/BoAPacket122016.pdf
42
• Pay ranges were revised based on a review of salary information submitted by peer cities
through the Mid-America Regional Council (MARC) Compensation Survey System.
• Ranges for exempt positions were adjusted for compliance with expected changes in federal
laws regarding minimum compensation.
• Ranges were evaluated for wage compression between subordinate and supervisory positions.
• An increase to the minimum starting salary of police officers to $38,000
• Effective January 1, 2017, all positions are eligible for a 2.0% merit raise (within established
ranges), per Section 2.G. of the Personnel Manual, pending receipt of a satisfactory performance
review.
The ordinance can be viewed by following this link7 and navigating to page 193.
Fewson Fund Policy
In 1998, Parkville resident George W. Fewson left a portion of his estate in trust to the City of Parkville
for the purpose of establishing a project fund. The will stipulated that earnings from the fund were to be
distributed so that one-half of the earnings would be given to the City for “general projects of the City,”
which the City has interpreted to mean projects of a capital improvements nature. The remaining one-
half was to be returned to the project fund principal. In 2010, in order to reduce administrative fees and
eliminate income taxes on the fund’s earnings, the trust was dissolved and the City assumed
responsibility for the Fewson Fund as a governmental special revenue fund (Ord. No. 2534). The Fewson
Fund funds or finances capital projects of the City of Parkville.
The full policy can be viewed by following this link8
Parkville Police Community Assistance Fund
In 2010 a fund was created by members of the Parkville Police Department and one donor to assist
children and families in need during the Christmas season. The children and families were identified by
the Park Hill School District and through contacts with members of the police department.
The initiative has continued with great success and continues to grow with citizen participation and
increased donations yearly. While the main benefactor of the fund is the “Shop with a Cop” program,
the fund is intended for other assistance programs similar in nature at the discretion of the Chief of
Police. In 2015 the policies behind this program were formalized into the following:
• Promote good community relations between members of the Parkville Police Department and
citizens in the Parkville area.
• Provide assistance to citizens at a time of need. Assistance may include, but not be limited to,
the provision of goods and services but will not include cash.
• The primary objective is to fund the “Shop with a Cop” program that provides gifts to children
and families in need during the Christmas season.
• Other assistance programs similar in nature to “Shop with a Cop” may be implemented at the
discretion of the Chief of Police.
• Allow department members and other citizen volunteers an opportunity to give back to the
community.
The full policy can be viewed by following this link9
7 Link location: http://parkvillemo.gov/download/board-agendas/BoAPacket120115.pdf
8 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-Fund-
Administrative-policy.pdf
43
Purchasing Policy
The purpose of the policy is to broadly define procurement procedures to follow based on the type of
good or service being acquired. The policy includes general purchasing rules and requirements, revised
levels of purchasing authority, a section regarding the disposal of city assets, and references to standard
contract and bidding documents for a variety of projects and purchases. In 2017, the Board of Aldermen
approved Resolution No. 16-012 to adopt revisions to the Purchasing Policy to allow greater flexibility
related to smaller equipment, construction, and professional services purchases.
The full policy can be viewed by following this link10
Miscellaneous Expense Authorization and Reimbursement Policy
In 2015 the Miscellaneous Expense Authorization and Reimbursement Policy was adopted to ensure
accountability and outline proper record-keeping and approval levels for reimbursement of
miscellaneous expenses, including non-intrinsic memento-type gifts, other gifts of a minor nature,
flowers, and City business related meals involving non-City employees.
The full policy can be viewed by following this link11
Rate Increase for the Parkville Sewer Utility / Sewer Utility Billing Policies & Procedures
To support the operating budget and six-year CIP, a 10% sewer rate increase was adopted for 2017. A
2.5% rate increase was implemented in 2016. The impact to the average residential household of a 10%
rate increase in 2016 is approximately $3.80 per month. This rate increase will allow the City to
implement the proposed capital projects and to preserve working capital equal to the target established
in the reserve policy of 90 days of operating reserves plus one year of debt service payments.
The report detailing the increase can be viewed by following this link 12 and navigating to page 121
The City of Parkville identifies sewer customers based on water service customer records. For all but a
few customers, this information comes from Missouri American Water Company (MOAM). Home and
business owners may either call or come to the office to set up a sewer service account for a new
customer or to update existing customer information. The City will bill for service based on the
information received from MOAM, or other water authority, and any changes will take effect for the
following monthly billing cycle.
The full policies and procedures can be viewed by following this link13
Records Retention Policy
In 2016, the Records Retention Policy was adopted to guide the City in the organization of records, the
disposal of records that have exceeded their required retention period, the protection and security of
records and the conservation of records to ensure longevity of the physical integrity of permanent or
archival records.
9 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-Fund-
Administrative-policy.pdf
10 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-
Fund-Administrative-policy.pdf
11 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-
Fund-Administrative-policy.pdf
12 Link location: https://parkvillemo.gov/download/board-agendas/BoAPacket011717_Part-1.pdf
13 Link location: http://parkvillemo.gov/wp-content/uploads/2015/09/Parkville-Police-Community-Assistance-
Fund-Administrative-policy.pdf
44
This policy provides a quick reference to all employees with information necessary to carry out their
specific duties related to public records and provides that all officials and employees are responsible for
properly managing records they come across in the course of their duties, regardless of format (paper,
electronic, e-mail, etc.). This policy includes details regarding retention of Financial Documents.
The policy can be viewed by following this link 14 and navigating to page 57.
LAGERS Increase
The City adopted the Missouri Local Government Employees Retirement System (LAGERS) in 2009. The
City joined at the lowest benefit level and remained at this level until 2014. LAGERS offers seven levels
of benefit ranging from 1% (L-1) to 2.5% (L-11). In July 2016, staff requested an actuarial valuation to
determine the feasibility of moving to a higher benefit tier in 2017. In 2016 the Board of Aldermen
approved first reading of an ordinance moving to the next highest level (L-7) with a benefit factor of
1.5%. All eligible employees contribute 4% of each paycheck toward their LAGERS retirement benefits
and if this change is approved the City of Parkville will contribute 8.2% for general employees and 10.3%
for police employees. Final action is scheduled for February 7, 2017.
LAGERS retirement benefits are calculated using the formula below:
Benefit Factor
X
Member’s Final Average Monthly Salary
X
Member’s Years of Service Credit
=
Member’s Monthly Benefit
The report detailing the increase can be viewed by following this link 15 and navigating to page 249
14 Link location: http://parkvillemo.gov/download/board-agendas/BoAPacket081616.pdf
15 Link location: http://parkvillemo.gov/download/board-agendas/BoAPacket120616.pdf
Main Street Parkville 45
Detailed Financials
In this section:
This section presents the 2017 budget by department and line item. Audited 2014 and 2015
financials and unaudited 2016 financials are included for comparison. Helpful graphs are
provided as a visual aid prior to the spreadsheets to illustrate where staff time and taxpayer
resources were spent in 2016 and also where they are being directed in 2017.
General Fund (10)
Revenues
Expenses
Administration (501)
Police Department (505)
Municipal Court (510)
Public Works (515)
Community Development (518)
Streets Division (520)
Parks Division (525)
Nature Sanctuary Division (535)
Public Information (540)
Information Technology (555)
Capital Improvement Program (CIP) (560)
Debit Service Funds (21-24, 30)
Sewer Fund (30)
Transportation Fund (40)
Fewson Fund (45)
Economic Development (46)
Emergency Reserve Fund (50)
Nature Sanctuary Donation Fund (60)
Park Donations Fund (63)
Projects Fund (95)
PLEASE NOTE: REVENUE PROJECTIONS AND REVENUE BAR CHARTS INCLUDE BEGINNING FUND
BALANCES AS REVENUE. REVENUE PIE CHARTS DO NOT INCLUDE BEGINNING FUND BALANCES AS
REVENUE.
46
General Fund
The general fund is the primary operating fund of the City of Parkville. The General Fund is used to
account for resources traditionally associated with government which are not required by law or by
sound financial management practice to be accounted for in another fund. The General Fund accounts
for resources devoted to financing the general services that the City performs for the citizens of
Parkville. The primary sources of revenue for the General Fund include taxes (property and sales tax are
the largest contributors), licenses, permits, franchise fees, court revenue, interest income, and other
miscellaneous revenues. The General Fund is split into various departments and divisions. These include
Administration, Police, Municipal Court, Community Development, Public Works, Streets, Parks, the
Parkville Nature Sanctuary, Public Information, Information Technology (IT), and Capital Outlay. Please
note that in 2015, capital outlay items were consolidated into their own division for better year to year
analysis of capital spending. The result is that the detailed expenses from budget documents prior to
2015 will not correlate precisely with the current document.
REVENUES – The budget reflects the belief that income will remain stable during the fiscal year.
Revenues are budgeted conservatively using past actual data and current economic conditions as a
working guide.
EXPENSES – Expenses are projected as accurately as possible. Department heads are expected to
maintain control of all expenses within their respective departments. Furthermore, the Board follows its
constitutional responsibility to monitor and approve all expenses.
Parkville Spirit Fountian Rededication
47
Revenues
Property tax is one of the two largest revenue sources in Parkville’s General Fund. Owners of real and
personal property in the City of Parkville pay an annual property tax which is calculated by multiplying
the assessed valuation of the property by the overall mill levy. The other major source of revenue in the
General Fund is sales tax. The City levies a 1% general sales tax on purchases made within City limits and
paid by customers at Parkville businesses. Other taxes, licenses, permits, franchise fees, court revenue,
interest income, and miscellaneous revenues also contribute to the General fund revenue.
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 5,021,449 5,099,159 5,364,055 5,584,867 5,512,924
5,021,449
5,099,159
5,364,055
5,584,867
5,512,924
4,700,000
4,800,000
4,900,000
5,000,000
5,100,000
5,200,000
5,300,000
5,400,000
5,500,000
5,600,000
5,700,000
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Do
l
l
a
r
s
Year
Total General Fund Revenues
48
Category Taxes Franchise
Fees Transfers Permits Court
Revenue
Other
Revenue Licenses
Budget
Revenues 2,213,500 874,000 375,000 221,670 220,000 81,591 57,800
Taxes
55%
Franchise Fees
22%
Transfers
9%
Permits
6%
Court Revenue
5%
Other Revenue
2%
Licenses
1%
2017 Budget Revenues by Catagory
Taxes Franchise Fees Transfers Permits Court Revenue Other Revenue Licenses
49
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Projected carryover from prior year. 738,327 1,137,653 1,347,819 1,514,319 1,469,363
Real & Personal Property Taxes Real and personal property taxes collected on property
within city limits.41001-00 904,003 921,072 941,387 962,311 970,000
Penalties Penalties charged on outstanding property taxes.41002-00 4,351 3,096 4,500 3,892 4,000
Corporate Merchants &
Manufacturing
Disbursement of county tax collected to replace lost
revenues from the merchants and manufacturing
personal property tax exemption.
41003-00 137,763 146,270 147,000 148,946 150,000
Financial Institution Tax Disbursement of state tax on financial institutions
located within the city.41004-00 1,261 2,065 2,000 2,955 2,500
Vehicle Tax A fee charged for every vehicle registered within city
limits.41005-00 24,493 25,192 24,800 25,986 26,000
Sales Tax The City levies a 1% sales tax on purchases made within
City limits.41401-00 929,047 963,853 970,000 1,004,192 990,000
Motor Vehicle Sales Tax Sales taxes levied on the purchase of motor vehicles by
citizens of Parkville.41402-00 42,619 46,053 46,000 47,540 47,000
Motor Vehicle Fees Fees paid for motor vehicles.41403-00 23,462 24,539 23,500 24,232 24,000
2,066,998 2,132,142 2,159,187 2,220,054 2,213,500
Dog Licenses (Tags)
License fee charged for each dog owned by a resident.
The fee is $10/year for each spayed/neutered dog and
$15/year for each non-spayed/neutered dog.
41101-00 994 1,983 1,950 2,015 1,950
Occupational Licenses The license fee charged to maintain, operate, or
conduct a business within City limits. 41102-00 32,699 35,833 33,835 38,632 37,000
Late fees on Occ. Licenses Late fee assessed on occupational licenses. Included in
Occupational Licenses above until actuals are known.41102-02 250 500 18
Peddlers License License fee charged for peddlers and solicitors.700 650 1,110 850
Liquor Licenses
The license fee charged to any business that
manufactures, brews, sells or distributes alcoholic
beverages.
41104-00 13,526 18,878 18,225 17,057 18,000
Credit Card Processing Fees
Surcharge applied to credit/debit card transactions to
cover processing costs. No longer used, the city
switched to a vendor that covers credit card processing
fees for administrative sales.
41111-00 355 1,670 1,500 1,675
47,824 59,563 56,160 60,506 57,800
Building Permits Permit fees charged for construction on any property in
the City.41201-00 261,972 212,814 220,000 207,582 182,500
Occupancy Permit Fee for occupancy inspections not otherwise associated
with a building permit.41201-01 800 850 1,500 550 500
Sign Permits Permit required for any sign erected in the City.41202-00 540 890 1,830 1,000
Electrical Permits Permit required for any electrical work. Included in
Building Permits above until actuals are known.41203-00 170
Alarm Permit Permit required for alarm installation. Included in
Building Permits above until actuals are known.41203-01 739
Plumbing Permits Permit required for plumbing work. Included in Building
Permits above until actuals are known.41204-00 57
Development Permits Permit fee to (re)develop any property.41205-00 2,033 1,650 1,515 1,895 1,670
Public Improvement Fees Fee charged on public improvement projects to cover
staff time and materials.41205-01 51,553 33,604 30,300 29,239 35,000
Rezoning Permits Fee charged for rezoning permits. Included in Building
Permits above until actuals are known.41206-00 1,200 900 300
Subdivision Permit Fees Fee charged for subdivision permits. Included in
Building Permits above until actuals are known.41207-00 1,505 4,468 22,059
Board of Zoning Adjustment
Application Fees
Fee charged for applications to the Board of Zoning
adjustment for variances, exemptions, and appeals. 41208-00 300
Conditional Use Permits
Permits issued subject to certain conditions stipulated
by the Board of Aldermen. Included in Building Permits
above until actuals are known.
41209-00 1,940 600 662
Grading/Public Works Use
Permits
Permits issued to alter the grade of land or work in the
City's right-of-way. Included in Building Permits above
until actuals are known.
41210-00 115 75 195 1,000
Plan Reviews Fee for commercial and residential plan reviews. 41211-00 5,090 10,100
Special Event Permit No longer used. Permit required to host an event in the
city. Now included in Special Event Event Reservations 41209-01 3,675 50
331,390 256,201 263,415 264,313 221,670
General Fund (10) Revenues
Lic
e
n
s
e
s
Total Licenses
Pe
r
m
i
t
s
Total Permits
Tax
e
s
Total Taxes
Beginning Fund Balance
50
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Revenues
Telecom Franchise All telecom companies are charged a franchise fee
equal to 5% of gross receipts.41301-00 215,381 196,969 210,000 190,658 205,000
Missouri Gas Energy The gas utility franchise license fee is 5% of gross
receipts.41302-00 121,539 111,092 128,000 91,034 120,000
Missouri American Water The water utility franchise license fee is 5% of gross
receipts.41303-00 119,865 119,679 125,000 127,425 128,000
KC Power & Light The electricity utility franchise license fee is 5% of gross
receipts.41304-00 306,966 319,967 330,000 370,422 340,000
Martin Marietta Stone Royalties Stone royalties are $0.03 per ton of limestone
physically removed from the mine.41305-00 15,230 14,775 15,000 16,009 13,000
Cable/Video Service Franchise The cable/video service franchise fee is 5% of gross
receipts.41306-00 122,346 65,733 66,000 69,628 68,000
901,327 828,215 874,000 865,176 874,000
Farmers Market Fees paid for stall rentals at the farmers market.41501-00 1,000 1,030 1,061 1,061 1,061
Park Shelter Reservations Fees paid to reserve shelters at English Landing Park.41504-00 11,788 11,535 12,000 12,598 12,000
Sports Field Reservations Fees paid to reserve the athletic fields at English
Landing Park. 41504-01 4,234 4,610 4,500 14,195 11,000
Special Event Reservations Fees paid to host events in City limits 41504-02 12,785 15,221 15,000 15,228 14,000
Nature Sanctuary Programs Fees paid for events and programming at Parkville
Nature Sanctuary properties.41505-01 2,850 2,700 2,700 2,700 2,700
32,657 35,096 35,261 45,781 40,761
Fines Fines collected from City ordinance violations.41601-00 260,790 217,455 250,000 181,708 220,000
CVC Reports
Collection fee for the Crime Victims Compensation
reports. Included in Fines above until actuals are
known.
41602-00 634 526 532
Appointed Attorney
Reimbursement
Money received to reimburse cost of attorney for
qualified defendants. Included in Fines above until
actuals are known.
41602-01 3,666 3,119 3,649
Boarding of Prisoners
Reimbursement
Money received to reimburse expense of boarding
prisoners at the County prison. Included in Fines above
until actuals are known.
41602-02 2,035 661 2,766
Police Reports Fee charged to produce police reports upon request.
Included in Fines above until actuals are known.41603-00 2,810 3,368 3,071
269,935 225,128 250,000 191,726 220,000
Interest Income Interest earned from general fund investments.41701-00 6,626 7,623 8,000 8,047 8,000
6,626 7,623 8,000 8,047 8,000
Miscellaneous Money received from various sources that do not fall
into any other category. 41801-00 9,386 14,243 10,000 10,448 10,000
Rebates Money received from product rebate claims.41801-03 778 461
Leased/Owned Properties
Revenue from City-owned properties with lease
arrangements made with outside organizations, such as
the Chamber of Commerce, Parkville EDC, and the City
Farm Ground. 2016 excess due to back-dated cell
tower lease payments.
41802-00 9,915 6,315 5,880 64,665 5,880
FEMA Flood Reparations Disaster recovery funds received from FEMA.41803-99 15,803 19,204
Sale of Vehicles & Equipment Revenue generated from the sale of City-owned
vehicles and equipment.41805-00 10,750 8,000 10,625 5,000
Insurance Claim Reimbursement Reimbursements for insurance claims, workers
compensation, etc. 41807-01 14,216 8,648 5,716
P.O.S.T. Monies Any P.O.S.T. certified training reimbursement.41808-00 1,303 1,689 1,303 1,200
Newsletter Advertising
No longer used. Money received from advertisers for
space in the City newsletters. Contracted with the
Platte County Citizen for newsletter services in fall
2015.
41801-05 4,250 2,550
39,849 60,460 25,183 110,658 22,080
Storm Water Grant Platte County Outreach Grants for stormwater projects.41804-05 10,000
Bulletproof Vest Grant Grant for bulletproof vests for police department.41804-07 690 345 1,500 756 1,500
Other Grants
Grant money received from other miscellaneous
sources. Funding in 2017 includes anticipated
associated with the MDC TRIM Grant ($9,250).
41804-09 3,147 8,482 9,250
3,837 8,827 1,500 10,756 10,750
Total Interest Income
Total Miscellaneous
Mi
s
c
e
l
l
a
n
e
o
u
s
Gra
n
t
s
Total Grant Revenue
Fra
n
c
h
i
s
e
F
e
e
s
Total Franchise Fees
Ot
h
e
r
Re
v
e
n
u
e
Total Other Revenue
Co
u
r
t
R
e
v
e
n
u
e
Total Court Revenue
Int
e
r
e
s
t
Inc
o
m
e
51
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Revenues
Transfer from Transportation
Fund
Fund transfer to reimburse General Fund for
transportation-related expenses.41901-00 355,000 245,000 240,000 190,000 225,000
Sewer Administrative Fee
Fee from Sewer Fund for salaries and various
administrative functions relating to the Sewer Fund and
operations, includes sewer billing service.
41903-00 100,000 101,500 103,530 103,530 150,000
Transfer from Projects Fund No longer used. Transfer from Projects Fund from 2012
carryover. 41904-00 80,749
Transfer from Equipment Fund No longer used. Transfer of the remaining balance of
the dormant Equipment Fund.41905-00 1,751
Transfer from Health Insurance
Fund
No longer used. Refund for prior employer
contributions upon close out of the Health-Insurance
Fund.
41908-00 46,870
Transfer from Sewer Special
Assessments Fund
No longer used. Transfer from Sewer Special
Assessments Fund to close out fund.41909-00 61
582,680 348,251 343,530 293,530 375,000
5,021,449 5,099,159 5,364,055 5,584,867 5,512,924 Total General Fund (10) Revenues
Tra
n
s
f
e
r
s
Total Transfers
52
1,434,855
1,071,478
1,329,483 1,252,156
1,415,692
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Do
l
l
a
r
s
Year
Total Administration Expenses
Administration Department
The Administration Department includes the Mayor and Board of Aldermen, City Administrator, City
Clerk, Finance and Human Resources staff, and the Parkville Nature Sanctuary. The Administration
Department manages the City of Parkville’s budget creation process, accounts payable, financial
statements, payroll, accounts management, special assessments, business licensees, and other various
licensing for the City. The budget increase from 2016 to 2017 is primarily the result of funding set aside
from heath care savings to support recommendations that arise to spur development regarding the I-
435/45 Corridor ($40,852), the liability insurance premium increase, and approved benefit adjustments
for administrative staff.
The City Administrator is appointed by the Mayor with the consent of the Board of Aldermen. The City
Administrator serves at the pleasure of the Board. The City Administrator is responsible for managing
the day-to-day operations
of the City and is
responsible for the
enforcement of all policies,
laws, and ordinances set
by the Board of Aldermen.
The Administrator makes
recommendations to the
Mayor and Board of
Aldermen as appropriate
concerning the operation,
affairs, and future needs of
the City; participates in
Board meetings without
the right to vote; and
keeps the Board advised on the operation, finances, and needs of the City. The Assistant to the City
Administrator serves under the City Administrator and provides analytical management assistance by
planning, coordinating, and directing programs, conducting surveys and studies, and special projects as
required.
The City Clerk is the custodian for all official records including official actions of the Board of Aldermen,
administers oaths of office, processes various licenses, serves as the City's election official, and
maintains records of appointments to City boards and committees.
The Finance/Human Resources Director operates the City’s Finance department, which includes, but is
not limited to accounting, revenue forecasting, budgeting, payroll, debt management, and accounts
payable/receivable. The Director also oversees the City’s human resources and employee relations
program. This includes recommendations to the City Administrator regarding the hiring process,
personnel training, and providing recommendations on city policies and procedures that are necessary
to comply with changing labor laws.
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 1,434,855 1,071,478 1,329,483 1,252,156 1,415,692
53
Category Personnel Transfers Professional
Fees Insurance Utilities Maintenance Other
Budget
Expenses 492,461 317,500 298,222 150,589 73,720 44,500 38,700
Personnel
35%
Transfers
22%
Professional Fees
21%
Insurance
11%
Utilities
5%
Maintenance
3%
Other
3%
2017 Budget Administration Expenses by
Category
Personnel Transfers Professional Fees Insurance Utilities Maintenance Other
54
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries
The total salaries for Administration employees. A
portion of staff salaries are covered by the Sewer
Administrative Fee, as related to sewer work performed.
01-01-00 286,777 297,603 326,252 309,766 352,511
Overtime Any additional salary payment over the base rate of pay
for department employees.01-03-00 1,500 49
Mayor and Aldermen Annual salary for Mayor ($14,400/year). Annual salary
for Aldermen ($5,400/year per Alderman).01-11-00 57,703 57,014 57,600 53,883 57,600
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 25,840 25,561 26,826 26,768 30,490
Retirement
The City's LAGERS contribution for 2017 is 8.2% of
general employee salaries. Includes ICMA-RC Retirement
contribution per City Administrator contract.
01-22-00 15,421 22,283 25,820 24,228 30,589
Board of Aldermen Allowance
No longer used. Elected officials used to receive a
monthly allowance of $45. This allowance was
eliminated in 2015 to add miscellaneous funding for
reimbursements for eligible city related business
expenditures.
01-32-00 4,860 1,170
City Administrator Auto
Allowance City Administrator auto allowance ($100/month).01-33-00 1,200 1,200 1,200 1,000 1,200
Membership Fees & Dues -
Mayor and Board of Aldermen
The fees associated with membership to organizations
for the Mayor and Board. 01-40-00 411 1,090 1,000 1,331 1,000
Membership Fees & Dues -
Administrative Staff
The fees associated with membership to organizations
for Administration employees. 01-41-00 1,742 1,582 2,900 2,186 2,700
Professional Development -
Administrative Staff
Cost of educational seminars and conferences attended
by Administrative employees.01-41-02 10,770 10,394 11,000 9,268 12,370
Professional Development -
Mayor and Board of Aldermen
Cost of educational seminars and conferences attended
by elected officials. 01-41-03 1,236 2,253 5,500 1,720 4,000
405,961 420,150 459,598 430,198 492,461
Liability Premium payment for the City's liability insurance.02-01-00 88,264 33,498 68,000 80,922 77,259
Insurance Deductible
Any insurance claim has $5,000 or $10,000 deductible.
This is a budget placeholder, claims will be recorded to
the appropriate department.
02-01-01 2,168 20,000 8,832 20,000
Health, Life, & Dental
The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.
Reflects premium increases for employees.
02-02-00 22,854 36,053 36,499 38,290 32,830
Workers Compensation The workers compensation premium that covers all
Administration employees.02-03-00 1,246 313 1,500 1,077 1,500
Unemployment This covers the cost of any unemployment insurance
claims for the Administration Department.02-04-00 2,500 2,000
Property Insurance Premium payment for the City's property insurance.02-05-00 18,533 3,111 18,000 16,198 17,000
133,065 72,975 146,499 145,319 150,589
Telephone & Voicemail Charges for local and long distance telephone service for
City Hall.03-01-00 6,376 5,455 6,000 5,713 6,000
Electricity Electric utility charges for City Hall.03-02-00 56,392 51,759 58,500 53,047 59,000
Water Water utility charges for City Hall.03-04-00 5,940 4,925 6,250 5,771 6,200
Mobile Phones Cellular phone stipend for the staff person assigned
public information duties ($10/month).03-05-00 110 120 130 120
Train Depot Utilities
No longer used. All utility charges for the Train Depot.
The Train Depot is currently under a lease agreement.
Utilities are paid by the tenant.
03-07-00 7,727 105
Cable Internet charges for City Hall.03-08-00 1,925 2,133 2,100 1,922 2,100
Trash Hauling/Recycling Trash and recycling pickup fee for City Hall ($300/year).03-09-00 300 300 300 300 300
78,660 64,682 73,270 66,989 73,720
Lease Purchase - Office
Equipment Lease of the postage machine.04-22-00 1,233 825 1,200 837 650
1,233 825 1,200 837 650
General Fund (10) Administration (501)
Ins
u
r
a
n
c
e
Total Insurance
Ut
i
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
Total Capital ExpensesCa
p
i
t
a
l
E
x
p
.
55
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Administration (501)
Office Supplies, Computer
Accessories & Consumable Items
This includes items such as stationery, pens/pencils,
folders, etc. as well as computer accessories, meeting
supplies and general consumables.
05-01-00 4,978 4,632 5,000 10,993 4,500
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 1,381 1,544 1,350 1,746 1,600
Printing
Expenses for printing work not performed by City
personnel. This includes items such as business cards,
forms, letterhead, and books.
05-04-00 616 908 700 717 700
Publications
Purchase of books and periodicals that are pertinent to
City services and/or employee performance, such as the
MARC salary report.
05-05-00 236 395 250 472 250
7,211 7,479 7,300 13,928 7,050
Building Maintenance & Repair Maintenance and repair charges for City Hall.06-01-00 8,463 18,665 20,000 26,700 25,000
HVAC Maintenance & Repair Maintenance and repair costs associated with City Hall's
HVAC unit.06-01-01 51 1,769 2,500 11,153 3,000
Janitorial Services/Supplies
Janitorial services contracted for the cleaning of City Hall
($757.50/month) and the purchase of supplies such as
paper towels, toilet paper, etc.
06-02-00 9,266 10,809 11,000 9,159 11,000
Train Depot Maintenance Costs associated with the upkeep of the Train Depot and
its contents. 06-11-00 806 167 6,200 411 2,000
Office Equipment Maintenance Maintenance and printing costs for the Administration
copier.06-34-00 3,012 2,325 2,500 4,454 3,500
21,598 33,736 42,200 51,877 44,500
Elections The City's share of the county's cost to hold elections. 07-01-00 2,469 2,055 2,500 2,397 3,500
Advertising/Public Notice Costs for any advertisements placed in local newspapers
of and codification of city ordinances.07-02-00 5,513 2,146 6,120 1,813 6,300
Credit Card Processing Fees
No longer used. Cost to process credit and debit card
transactions. Switched providers in late 2016.
Processing fees are no longer charged to administrative
sales.
07-04-00 2,000 1,470
MARC HHW Program
No longer used. The cost of participating in MARC's
Hazardous Household Waste program, which allows
residents to safely dispose of such waste at no charge.
Moved to Transportation Fund.
07-47-00 5,776 5,776 5,776 5,776
Friends of Parkville Animal Shelter
- Animal Control
The City pays the Friends of Parkville Animal Shelter for
providing animal control and kenneling services.07-99-00 6,000 6,500 6,000 5,500 6,000
19,758 16,477 22,396 16,956 15,800
Total Office Expenses
Off
i
c
e
E
x
p
e
n
s
e
s
Total City Services
Total Maintenance
Ma
i
n
t
e
n
a
n
c
e
Cit
y
S
e
r
v
i
c
e
s
56
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Administration (501)
Attorney/Legal Fees
Fees paid for services provided by the City's contracted
law firm, includes monthly contracted amount
($5,400/month), the balance is for special services.
08-01-00 125,765 101,542 120,000 80,999 120,000
Litigation Legal fees arising from litigation.08-01-01 44,621 16,913 60,000 17,575 60,000
Auditor Fees Fees paid for services rendered to perform the annual
financial audit of the City.08-02-00 11,040 11,520 18,120 18,120 18,570
Professional Services
Contractual arrangements with outside professionals
such as engineers, planning, executive search, etc.
Includes memberships for regional and state
organizations. 2017 includes city administrator
recruitment services ($6,000) and funding set aside from
heath care savings support recommendations that arise
to spur development regarding the I-435/45 Corridor
($40,852).
08-02-02 34,253 32,485 48,000 59,757 99,652
215,679 162,459 246,120 176,451 298,222
Holiday Decorations The cost of hanging decorations on utility poles around
the City during the holidays.09-04-00 1,052 1,318 900 804 900
Cemetery Maintenance Maintenance of the Old Parkville Cemetery.09-11-00 3,393 3,369 4,000 3,656 4,000
Meeting Food
For food costs associated with various meetings
including work sessions, Finance Committee, and
executive sessions.
09-20-02 1,794 1,715 2,000 1,776 1,800
Meeting Supplies Miscellaneous supplies for meetings. 09-20-07 694 113 500 458 500
Miscellaneous
Miscellaneous includes uncategorized expenses. Includes
funding for elected official business meetings,
speaker/volunteer acknowledgements, etc.
09-21-00 6,756 4,102 6,000 9,498 6,000
Employee Appreciation Funding for yearly employee appreciation events. 09-21-03 2,000
13,690 10,618 13,400 16,192 15,200
Transfer to Emergency Reserve Transfer to Emergency Reserve Fund to cover any
emergency expenses.20-20-00 317,000 60,000 317,500 317,500 317,500
Transfer to Debt Service
Transfer to Debt Service to cover the City's current,
annual debt obligations. Change in 2016 is a result of the
refunding of the 2006 COPs
20-21-00 221,000 217,500
Transfer to Projects Fund Transfer to Projects Fund to cover any Projects Fund
related expenses.20-21-00 4,577 15,910
538,000 282,077 317,500 333,410 317,500
1,434,855 1,071,478 1,329,483 1,252,156 1,415,692 Total General Fund (10) Administration (501)
Pro
f
e
s
s
i
o
n
a
l
F
e
e
s
Total Professional Fees
Total Other Expenses
Ot
h
e
r
E
x
p
e
n
s
e
s
Tra
n
s
f
e
r
s
Total Transfers
57
Police Department
Police officers act as official representatives of government and are required and trusted to work within
the law. Fundamental duties of police officers include: serving the community, safeguarding lives and
property, protecting the innocent, keeping the peace, ensuring the rights of all, and most importantly
being readily available to answer all calls for service. The budget increase in 2017 is primarily the result
of a base salary and benefit increase for Police Officers to assist with department recruitment and
retention. The discrepancy between the 2016 and 2017 budgeted numbers and the 2014, 2015, 2016
actual/unaudited numbers is primarily the result of position vacancies.
The Police Department is staffed 24/7 by 17 sworn and 1 civilian member: Chief of Police, Captain, Three
Sergeant(s), One Detective Sergeant, 11 Patrol Officer(s), and 1 Civilian Administrative Assistant. Within
the Police Department, 1 Sergeant and 3 Patrol Officer(s) are trained and equipped as a bicycle unit. In
2017, the Police Department will continue to monitor crime statistics and address any developing crime
trends in a timely fashion. Personnel will continue highly visible patrols and community policing.
1,096,979
1,036,581
1,223,870
1,039,766
1,242,136
900,000
950,000
1,000,000
1,050,000
1,100,000
1,150,000
1,200,000
1,250,000
1,300,000
2014
Actual
2013
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Police Department Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 1,096,979 1,036,581 1,223,870 1,039,766 1,242,136
58
Category Personnel Insurance Maintenance Office
Expenses Other
Budget
Expenses 979,488 156,048 65,800 24,850 15,950
Personnel
79%
Insurance
13%
Maintenance
5%
Office Expenses
2% Other
1%
2017 Budget Police Department Expenses by
Category
Personnel Insurance Maintenance Office Expenses Other
59
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries The total salaries for Police Department employees.01-01-00 773,147 715,104 798,200 697,055 811,000
Overtime Any additional salary payment over the base rate of pay
for department employees.01-03-00 12,828 15,103 15,000 17,214 18,000
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 57,131 53,582 61,457 53,947 63,419
Retirement
The City's LAGERS contribution for 2017 is 10.3% of
police salaries. The contribution for employees who are
not police officers is 8.2%.
01-22-00 31,820 41,795 53,825 45,017 79,619
Membership Fees & Dues The fees associated with membership to organizations
for Police employees.01-41-00 370 400 950 425 950
Professional Development Cost of educational seminars and conferences attended
by Police employees.01-41-02 834 653 4,500 559 4,500
Tuition Reimbursement Reimbursement of educational advancement of
employees.01-43-00 578 2,000 2,000
876,130 827,215 935,932 814,216 979,488
Health, Life, & Dental The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.02-02-00 101,126 122,532 140,448 128,214 118,548
Workers Compensation The workers compensation premium that covers all
Police employees.02-03-00 33,662 16,132 39,490 34,318 36,000
Unemployment This covers the cost of any unemployment insurance
claims for the Police Department.02-04-00 6,400 2,203 1,500 1,500
141,188 140,866 181,438 162,532 156,048
Telephone & Voicemail Private line to assist with investigations or other
confidential matters in the Department.03-01-00 1,238 1,149 900 563 900
Mobile Phones The cost of cellular phones and coverage for Police
personnel.03-05-00 3,890 3,675 4,500 3,550 4,500
5,128 4,824 5,400 4,114 5,400
Office Supplies, Computer
Accessories & Consumable Items
Includes items such as stationery, pens/pencils,
ink/toner, folders, etc. as well as computer accessories,
meeting supplies and general consumables.
05-01-00 2,018 1,708 2,800 1,949 2,800
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 200 189 250 129 250
Printing
Expenses for printing work not performed by City
personnel. Includes items such as business cards, forms,
notices, letterhead, signage and books.
05-04-00 92 157 500 402 500
Small Office Equipment Items such as printers, calculators, etc.05-20-00 112 395 1,000 500 1,000
Equipment and Hand Tools
Any equipment or hand tools needed to carry out the
work of the Police Department. Includes radars, in-car
video, Kevlar vests, evidence and fingerprinting supplies,
duty ammunition, Taser cartridges, radios, safety vests,
batteries, keys, tools, etc.
05-21-00 3,692 7,694 9,000 4,762 9,000
Terminal - Rejis Service charges to access the REJIS database. Recurring
monthly fee of $2.25 per user. 05-22-01 1,499 1,356 1,400 1,335 1,500
Terminal - Platte County Service charges to access the Platte County Sheriff's
database.05-22-02 2,014 2,014 2,300 2,014 2,300
Uniforms Purchase of uniforms and uniform equipment for each
officer.05-31-00 3,009 5,493 7,000 4,839 7,000
Other Purchases Training and use of AED devices within the Department.05-99-00 36 12 500 364 500
12,672 19,019 24,750 16,295 24,850
General Fund (10) Police (505)
Ins
u
r
a
n
c
e
Total Insurance
Ut
i
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
60
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Police (505)
Vehicle Repair & Maintenance Maintenance and repair of police vehicles.06-21-00 10,268 11,157 15,000 10,642 15,000
Equipment Repair & Maintenance Maintenance and repair of police equipment.06-21-01 499 1,096 1,800 731 2,300
Vehicle Gas & Oil Fuel for Police Department vehicles.06-22-00 44,652 25,160 45,000 21,938 45,000
Crimestar Maintenance Maintenance on the City's Crimestar service and TIPS
Hotline Fee.06-32-02 1,500 1,500 1,500 1,500 1,500
Office Equipment Maintenance Service contract/maintenance for Police Department
copier.06-34-00 966 1,248 2,000 1,529 2,000
57,885 40,161 65,300 36,340 65,800
Hiring Expenses
Screening tests completed before hiring new police
officers as well as advertising costs to recruit new police
officers for vacant positions.
07-56-00 2,442 3,455 4,000 5,104 3,500
Crime Commission The City's annual contribution to the Crime Commission.07-57-00 500 500 500 500 500
Lab Work The cost of sending evidence out for laboratory analysis.07-81-00 95 2,000 2,000
Contractual Service Agreement
Payments for investigative information services
rendered, Leads on Line, Medical Advisor/AED, and
Accurint Information Services.
07-90-00 360 360 2,000 360 2,000
Other City Services
Any other services performed by the Police Department
not already covered. This includes the boarding of
animals not covered by FOPAS agreement, including
euthanasia.
07-99-00 128 700 144 700
3,525 4,315 9,200 6,108 8,700
Miscellaneous Miscellaneous includes uncategorized expenses. 09-21-00 200 180 350 111 350
Harvesters-Deer Donation This line item is used for Harvester donations for deer
management. 09-21-04 250 1,500 50 1,500
450 180 1,850 161 1,850
1,096,979 1,036,581 1,223,870 1,039,766 1,242,136 Total General Fund (10) Police Expenses
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
Cit
y
S
e
r
v
i
c
e
s
Total City Services
Total Other ExpensesOth
e
r
Ex
p
.
61
Municipal Court
The Municipal Court of the City of Parkville is a division of the 6th Judicial Circuit of the State of
Missouri. The court employs an elected part-time Judge, an Administrative Court Clerk, and a Part-Time
Administrative Court Clerk. The Municipal Court’s primary duties include the hearing of ordinance
violation cases, the supervision of fee collection, and the handling of warrants. The budget remains
essentially flat from 2016 to 2017. The 2016 unaudited numbers are below the budgeted numbers as a
result of the fluctuating cost of prisoner boarding which ended up being low in 2016.
The cases heard in Municipal Court are those as set forth in the Revised Statutes of Missouri. As a
division of the court system, the rules the court follows are those set forth by the Supreme Court of
Missouri and by statute and ordinance.
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 138,999 132,141 153,471 137,562 155,900
138,999
132,141
153,471
137,562
155,900
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Court Expenses
62
Category Personnel City
Services Insurance Office
Expenses Other
Budget
Expenses 110,605 18,800 12,425 9,250 4,820
Personnel
71%
City Services
12% Insurance
8%
Office Expenses
6%
Other
3%
2017 Budget Court Expenses by Category
Personnel City Services Insurance Office Expenses Other
63
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries Salaries of the Court Clerk and Part-Time Court Clerk.01-01-00 48,521 51,173 50,800 50,858 55,076
Overtime Any additional salary payment over the base rate of pay
for department employees.01-03-00 64 33 300 250
Judge Judge's annual salary.01-11-00 18,000 18,221 18,000 17,315 18,000
FICA & Medicare The City's share of FICA & Medicare cost for its
employees.01-21-00 5,122 5,285 5,441 5,309 5,609
Retirement The City's LAGERS contribution for 2017 is 8.2% of
general employee salaries.01-22-00 1,422 2,214 2,160 2,141 2,929
Judge Allowance Judge's allowance ($45/month).01-32-00 540 495 540 540 540
Membership Fees & Dues The fees associated with membership to organizations
for the Judge, attorneys, and Court employees.01-41-00 100 500 500 270 500
Professional Development Cost of educational seminars and conferences attended
by Court employees.01-41-02 3,768 3,523 5,000 3,942 5,500
Prosecutor Prosecutor's annual salary.01-51-00 22,200 17,150 15,000 16,250 15,000
Public Defender Public Defender's annual salary. 01-51-02 6,500 7,200 7,200 7,800 7,200
106,237 105,793 104,941 104,425 110,605
Health, Life, & Dental The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.02-02-00 7,505 9,454 9,660 8,689 8,025
Workers Compensation The workers compensation premium that covers all
Municipal Court employees.02-03-00 2,981 1,888 4,200 3,761 4,400
10,486 11,341 13,860 12,451 12,425
Mobile Phones Cellular phone stipend for Court Clerk ($10/month).03-05-00 140 120 120 130 120
140 120 120 130 120
Office Supplies, Computer
Accessories & Consumable Items
Includes items such as stationery, pens/pencils, folders,
etc. as well as computer accessories, meeting supplies,
and general consumables.
05-01-00 234 376 1,800 371 1,500
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 440 312 500 256 400
Printing
Expenses for printing work not performed by City
personnel. Includes business cards, forms, notices,
letterhead, and books.
05-04-00 3,703 1,907 4,500 2,738 4,500
Publications Purchase of books and periodicals that are pertinent to
City services and/or employee performance.05-05-00 230 250 350 318 350
Processing Fees Fees associated with processing credit cards. 05-06-00 1,979 1,169 2,200 1,987 2,500
6,585 4,014 9,350 5,669 9,250
REJIS System The fees incurred to check for warrants on defendants. 06-32-00 237 247 700 247 700
Software Support Agreement Maintenance agreement with Tyler Technologies for the
Incode court module.06-33-00 2,169 2,278 2,400 2,392 2,800
Office Equipment Maintenance Maintenance costs for Municipal Court copier. 06-34-00 444 127 800 204 800
2,851 2,652 3,900 2,842 4,300
Boarding of Prisoners The cost to board prisoners at the Platte County prison
facilities.07-80-00 4,401 2,286 14,000 8,372 12,000
Bailiff The cost to have a police officer stand as bailiff for court.07-82-00 6,072 4,939 6,000 2,995 6,000
Translator Translation services for non-English speaking defendants.07-82-01 1,243 627 800 361 800
11,716 7,852 20,800 11,729 18,800
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 984 369 500 315 400
984 369 500 315 400
138,999 132,141 153,471 137,562 155,900
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
General Fund (10) Court (510)
Ins
u
r
a
n
c
e
Total Insurance
Uti
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
Total Other ExpensesOth
e
r
Ex
p
.
Total General Fund (10) Court Expenses
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
Cit
y
Ser
v
i
c
e
s
Total City Services
64
Public Works Department
The Public Works Department includes two divisions: Operations (Parks and Streets) and Sewer. The
Administration side of the Public Works department consists of one Director, one part-time construction
inspector, and one part-time department assistant. Public Works, with support from a contract City
Engineer and contracted engineering firms, manages the City's major project design and implementation
needs. The scope of work includes development plan review, capital project planning, project design,
and construction administration. The Public Works department supervises various sewer plant
improvements, street improvements, and park improvements. The budget increase in 2017 is primarily
the result of approved benefit adjustments for staff.
145,444
172,372
215,687
172,785
226,756
0
50,000
100,000
150,000
200,000
250,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Public Works Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 145,444 172,372 215,687 172,785 226,756
65
Category Personnel Professional
Fees Insurance Maintenance Other
Budget
Expenses 172,866 30,000 17,860 3,500 2,530
Personnel
76%
Insurance
8% Maintenance
2%
Professional Fees
13%
Other Expenses
1%
2017 Budget Public Works Expenses by Category
Personnel Insurance Maintenance Professional Fees Other Expenses
66
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries
Includes salaries for Public Works employees. A portion
is covered by the Sewer Administrative Fee, as related to
sewer work performed.
01-01-00 68,482 113,140 138,500 126,168 145,463
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 5,597 8,594 9,902 9,801 11,128
Retirement The City's LAGERS contribution for 2017 is 8.2% of
general employee salaries.01-22-00 2,029 2,087 4,467 4,430 7,825
Public Works Director Auto
Allowance Public Works Director auto allowance ($250/month).01-33-00 2,250 3,000 3,000 3,000 3,000
Membership Fees & Dues The fees associated with membership to organizations
for the Public Works Director.01-41-00 634 305 600 549 650
Professional Development Cost of educational seminars and conferences attended
by Public Works employees.01-41-02 2,824 3,164 3,800 2,891 3,800
Tuition Reimbursement Reimbursement of educational advancement of
employees.01-43-00 1,000 1,000 1,000
81,817 131,291 160,269 147,838 172,866
Health, Life, & Dental The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.02-02-00 3,569 12,426 12,948 12,960 16,360
Workers Compensation The workers compensation premium that covers Public
Works employees.02-03-00 437 129 500 448 500
Unemployment This covers the cost of any unemployment insurance
claims for the Public Works Department.02-04-00 3,520 491 1,000 1,000
7,526 13,046 14,448 13,408 17,860
Mobile Phones Cellular stipend for the Public Works Director
($40/month) and cell phone expense for inspector. 03-05-00 400 687 720 707 730
400 687 720 707 730
Office Supplies, Computer
Accessories & Consumable Items
Includes items such as stationery, pens/pencils, folders,
etc. as well as computer accessories, meeting supplies
and general consumables.
05-01-00 518 799 750 643 750
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 131 98 150 126 150
Computer
Equip/Access/Programs
No longer used. Miscode of engineering services in 2014.
Moved to Information Technology 05-03-00 525
Printing
Expenses for printing work not performed by City
personnel. This includes items such as business cards,
forms, letterhead, and books.
05-04-00 242 564 250 37 150
Small Office Equipment No longer used. Items such as printers, etc.05-20-00 4
Uniforms Uniform allowance is provided for required apparel for
the Public Works inspector.05-31-00 196 250 174 250
Other Purchases No longer used. Miscellaneous purchases necessary to
perform jobs. Now included with Miscellaneous.05-32-00 38
1,459 1,656 1,400 979 1,300
Tornado Siren
Contracted monthly maintenance on the City's
tornado/public safety siren. Includes funding for the
City's participation in the Missouri River flood gauge
partnership.
06-36-00 2,424 3,084 3,350 2,808 3,500
2,424 3,084 3,350 2,808 3,500
Engineer & Planning Fees
For on-call assistance to supplement staff for special
projects and periods of high volume for plan reviews,
materials testing, and inspections. Offset in part by
development fees for public improvements.
08-03-00 51,640 21,729 35,000 6,776 30,000
51,640 21,729 35,000 6,776 30,000
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 179 880 500 270 500
179 880 500 270 500
145,444 172,372 215,687 172,785 226,756
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
General Fund (10) Public Works (515)
Ins
u
r
a
n
c
e
Total Insurance
Uti
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
Total General Fund (10) Public Works Expenses
Ma
i
n
t
.
Total Maintenance
Pro
f
e
s
s
i
o
n
a
l
Fee
s
Total Professional Fees
Oth
e
r
Exp
.
Total Other Expenses
67
Community Development Department
The Community Development Department provides current and long-range planning, zoning, building
safety and inspection, code enforcement, 911 addressing, mapping and similar related development
services. Community Development also provides utility locating services, floodplain administration,
supports the City’s Planning and Zoning Commission, supports the Board of Zoning Adjustment, and
supports the Board of Housing Appeals. The department includes three full-time staff that includes the
department director, building official, building inspector and two part-time staff that include the code
enforcement officer and the administrative assistant. The budget decrease from 2016 to 2017 is
primarily the result of cost savings associated with making the code enforcement officer/administrative
assistant two part-time positions.
249,809
267,231
316,393
253,046
293,038
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Community Development Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 249,809 267,231 316,393 253,046 293,038
68
Category Personnel Insurance Professional
Fees City Services Office
Expenses Other
Budget
Expenses 251,087 22,551 6,300 5,500 3,950 3,650
Personnel
86%
Insurance
8% Professional Fees
2%
City Services
2% Office Expenses
1%
Other
1%
2017 Budget Community Development Expenses
by Category
Personnel Insurance Professional Fees City Services Office Expenses Other
69
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries The total salaries for Community Development
employees. 01-01-00 193,480 195,335 228,900 193,535 214,483
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 13,558 14,752 17,893 14,944 16,408
Retirement The City's LAGERS contribution for 2017 is 8.2% of
general employee salaries.01-22-00 6,629 10,673 12,054 7,161 12,746
Community Development
Director Auto Allowance
Community Development Director auto allowance
($200/month).01-31-00 2,400 2,300 2,400 2,200 2,400
Membership Fees and Dues The fees associated with membership to organizations
for Community Development employees.01-41-00 1,132 1,373 1,675 1,355 850
Professional Development
This includes the costs for educational seminars and
conferences attended by employees, such as
registration, travel, lodging, and per diem.
01-41-02 4,149 3,440 5,400 1,553 4,200
221,349 227,872 268,322 220,748 251,087
Health, Life, & Dental
The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.
Reflects premium increases for employees.
02-02-00 19,872 24,180 25,701 22,286 20,551
Workers Compensation The workers compensation premium that covers all
Community Development employees.02-03-00 666 184 1,000 520 1,000
Unemployment This covers the cost of any unemployment insurance
claims for the Community Development Department.02-04-00 1,000 1,000
20,538 24,365 27,701 22,805 22,551
Mobile Phones & Pagers The cost of cellular phones and coverage for Community
Development employees. 03-05-00 1,739 1,623 1,600 1,498 1,600
1,739 1,623 1,600 1,498 1,600
Office Supplies, Computer
Accessories & Consumable Items
Includes items such as stationery, pens/pencils & folders,
meeting supplies, computer accessories, plotter ink and,
general consumables.
05-01-00 937 1,090 1,000 571 1,000
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 920 1,718 1,500 1,316 2,000
Printing
Expenses for printing work not performed on City
equipment. Examples include items such as business
cards, inspection forms, violation notice cards, etc.
05-04-00 125 260 500 340 500
Publications
Purchase of books and periodicals that are pertinent to
City services and/or employee performance, such as
code books and other printed manuals.
05-05-00 870
Small Office Equipment Small equipment such as desktop printers, hole punches,
calculators, etc.05-20-00 27 9
Equipment and Hand Tools
Equipment necessary to carry out department duties
including, electrical testers, flash lights, canned smoke,
and other necessary tools.
05-21-00 154 300 155 250
Uniforms An allowance is provided for required apparel including
uniforms, boots, gloves, etc. on an "as needed" basis.05-31-00 361 237 500 504 200
2,371 3,459 4,670 2,896 3,950
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
General Fund (10) Community Development (518)
Ins
u
r
a
n
c
e
Total Insurance
Uti
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
70
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Community Development (518)
Vehicle Repair & Maintenance All maintenance and repair work for Community
Development Department vehicles.06-21-00 368 1,261 750 74 500
Vehicle Gas & Oil Fuel for Community Development Department vehicles.06-22-00 1,932 1,313 1,500 1,016 1,200
2,300 2,575 2,250 1,090 1,700
Public Notices
The cost to advertise and post public notices, including
newspaper publications, signage, etc. and for recording.
Certified mail included in Postage above.
07-02-01 1,409 2,350 2,000 1,021 1,500
Code Enforcement
Costs associated with code enforcement services,
including condemnation, demolition, mowing, trash
removal, liens and other enforcement expenses.
07-04-00 2,251 5,000 1,153 4,000
1,409 4,602 7,000 2,175 5,500
Engineer & Planning Fees
The fees for consultant engineering, planning, surveying,
interns or similar specialty work or reviews performed
for the Community Development Department.
08-03-00 1,992 3,000 25 3,000
NPDES II/Arcview The cost to purchase data, aerials, and maintain the
City's GIS mapping system.08-03-02 250 1,500 1,245 3,300
- 2,242 4,500 1,270 6,300
Planning Commission meeting
food/supplies
Food and miscellaneous supplies associated with
Planning Commission meetings.09-20-00 8 150 122 150
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 104 485 200 443 200
104 493 350 565 350
249,809 267,231 316,393 253,046 293,038 Total General Fund (10) Community Development Expenses
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
Cit
y
S
e
r
v
i
c
e
s
Total City Services
Pro
f
e
s
s
i
o
n
a
l
F
e
e
s
Total Professional Fees
Oth
e
r
Exp
e
n
s
e
s
Total Other Expenses
71
Operations Division: Streets
The Operations Division (Streets and Parks) consists of one operations director, one superintendent, and
seven laborers. The Operations Division is responsible for maintaining approximately 90 lane miles of
pavement, right of ways, sidewalks, and storm drains. In the summer this includes patching potholes,
sealing pavement cracks, repairing storm sewers, mowing of 18 miles of right of way/highway medians,
and assisting with the annual street maintenance program. In the winter months the Operations Division
works together to plow snow, apply salt, and spread sand to provide clear travel routes on the City's
street network. Projects completed in 2016 include updates to the street ratings on all city streets, used
new technology to line storm sewer pipes on Oakdale Place and Pineridge Circle, applied 15,000 pounds
of crack sealing material on City streets, replaced over 3,072 feet of concrete curb and gutter, and
installed 35,000 feet of Pavement Marking. The budget increase from 2016 to 2017 is primarily the
result of the movement of the Household Hazardous Waste Collection Program from Administration to
Streets and the result of approved benefit adjustments for staff.
340,633 356,757
399,656
373,379
422,576
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Operations: Streets Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 340,633 356,757 399,656 373,379 422,576
72
Category Personnel Insurance Utilities City Services Other
Budget
Expenses 305,280 68,598 15,400 23,148 10,150
Personnel
72%
Insurance
16%
Utilities
4%
City Services
6%
Other
2%
2017 Budget Streets Expenses by Category
Personnel Insurance Utilities City Services Other
73
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries The total salaries for Streets Division employees.01-01-00 220,765 227,256 237,130 227,677 248,081
Overtime Any additional salary payment over the base rate of pay
for department employees.01-03-00 11,050 8,266 15,000 6,205 15,000
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 17,128 16,983 18,285 17,418 20,126
Retirement The City's LAGERS contribution for 2017 is 8.2% of
general employee salaries.01-22-00 7,774 12,423 14,102 13,161 21,573
Professional Development Cost for educational seminars and conferences attended
by Streets employees.01-41-02 104 500 160 500
256,718 265,033 285,017 264,621 305,280
Health, Life, & Dental The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.02-02-00 30,285 48,703 46,929 47,919 42,098
Workers Compensation The workers compensation premium that covers all
Streets Divisions employees.02-03-00 21,323 10,148 25,000 20,333 25,000
Unemployment This covers the cost of any unemployment insurance
claims for the Streets Division.02-04-00 138 1,500 1,500
51,607 58,989 73,429 68,252 68,598
Telephone & Voicemail The charges for local and long distance telephone service
and internet for the Street Barn.03-01-00 1,455 1,387 1,400 1,460 1,400
Electricity Electric utility charges for the Street Barn.03-02-00 2,950 2,916 3,800 2,847 3,800
Gas Gas utility charges for the Street Barn.03-02-01 1,524 1,426 2,200 1,156 2,200
Water Water loads and drinking water for the Street Barn.03-04-00 3,364 3,863 4,200 3,479 4,200
Mobile Phones The cost of cellular phones and coverage for street
division employees.03-05-00 1,645 2,405 2,800 2,127 2,800
Trash Hauling
The hauling charges for the trash at the Street Barn and
trash cans on Main Street ($660/year for Streets
dumpster, free for Downtown trash).
03-09-00 495 330 660 1,085 1,000
11,434 12,327 15,060 12,155 15,400
Office Supplies, Computer
Accessories & Consumable Items
This includes items such as stationery, pens/pencils,
folders, etc. as well as computer accessories, meeting
supplies and general consumables.
05-01-00 769 623 800 520 800
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 1
Small Office Equipment Items such as printers, telephones, etc.05-20-00 327 500 167 500
Shop Supplies & Materials Miscellaneous small equipment purchases such as hedge
trimmers, saws, brooms, etc.05-21-00 4,485 5,225 6,000 4,961 6,000
Uniforms Allowance provided for uniforms, including boots,
winter apparel, and apparel with the City logo.05-31-00 2,316 2,822 2,600 2,935 2,600
7,570 8,998 9,900 8,582 9,900
Vehicle Repair & Maintenance
No longer used. All maintenance and repair work for
Street Division vehicles, such as brakes, tires, hydraulic
problems, etc. Moved to Transportation Fund.
06-21-00 113 188
113 - - 188 -
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
General Fund (10) Streets (520)
Ins
u
r
a
n
c
e
Total Insurance
Ut
i
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
74
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Streets (520)
Street Repair Materials
No longer used. For asphalt necessary to complete
pothole repairs on City streets. This does not include
asphalt overlay projects, crack seal material, dirt, and
paint. Moved to Transportation Fund.
07-33-00 1,222
Clean up and Recycling Expenses
All expenses pertaining to the semiannual cleanup events
held during the spring and fall for residents, including the
spring recycling extravaganza.
07-43-00 10,685 6,732 13,500 11,193 14,500
Recycling Extravaganza
No longer used. All expenses pertaining to the annual
Northland Recycling Extravaganza event held during the
spring for residents. Was combined with Clean up and
Recycling Expenses in 2016.
07-43-01 1,476 1,916
Household Hazardous Waste
All expenses pertaining to the MARC Household
Hazardous Waste Collection Program and local event
($6,547.84/year). The MARC HHW program allows
residents to safely dispose of such waste at no charge.
Previously in Administration Division.
07-43-02 400 7,106 6,548
Mosquito & Weed Control Chemicals used to abate weeds and mosquitoes around
the City.07-51-00 849 1,181 2,000 1,189 2,000
Animal Control Supplies for animal control.07-55-00 100 20 100
13,009 11,051 16,000 19,507 23,148
NPDES II/Arcview Programming No Longer Used. The cost to upgrade and program the
City's GIS software. Moved to Community Development.08-03-02 60
60 - - - -
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 121 361 250 74 250
121 361 250 74 250
340,633 356,757 399,656 373,379 422,576
Total Other ExpensesOth
e
r
Exp
.
Total General Fund (10) Streets Expenses
Total City Services
Pro
.
F
e
e
s
Total Professional Fees
Cit
y
S
e
r
v
i
c
e
s
75
Operations Division: Parks
The Operations Division consists of one operations director, one superintendent, and seven laborers.
The Operations Division is responsible for general park and trail maintenance and repair. This includes
trimming trees, picking up trash, mowing, weed eating, and cleaning restrooms. In the summer months
the Operations Division works together to control weeds and mosquitoes in the right-of-ways and in City
parks. Projects completed in 2016 include installation of the large dog park perimeter trail, replacement
of the riverfront asphalt trail, installation of new trail marker signs installed throughout park system for
new certified 5K & 10K races, and contract management of the park bathroom remodel. The restroom
project included epoxy floor/walls, crown molding, all new fixtures, LED canister lighting, ADA sidewalk,
drain system, and drinking fountain.
281,741
319,765
356,007
302,440
373,479
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Operations: Parks Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 281,741 319,765 356,007 302,440 373,479
76
Category Personnel Maintenance Utilities Insurance City
Services
Office
Expenses Other
Budget
Expenses 188,623 48,250 46,500 33,200 28,975 26,931 1,000
Personnel
51%
Maintenance
13%
City Services
12%
Utilities
9%
Office Expenses
8%
Insurance
7%
Other
0%
2017 Budget Operations: Parks
Expenses by Category
Personnel Maintenance City Services Utilities Office Expenses Insurance Other
77
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries The total salaries for Parks employees.01-01-00 120,356 119,545 106,300 98,671 108,046
Overtime Any additional salary payment over the base rate of pay
for department employees.01-03-00 3,627 3,704 6,000 3,488 4,000
Seasonal Landscape Maintenance
Workers
Four part-time seasonal employees are hired to maintain
parks during the summer. Increased from 3 to 4 in 2016. 01-05-00 20,783 27,603 54,080 36,777 54,080
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 10,106 10,754 11,442 10,644 12,709
Retirement The City's LAGERS contribution for 2017 is 8.2% of
general employee salaries.01-22-00 4,586 5,759 5,020 4,921 9,188
Membership Fees and Dues The fees associated with membership to organizations
for Parks employees.01-41-00 100 100
Professional Development This includes the costs for educational seminars and
conferences attended by Parks employees.01-41-02 26 500 100 500
159,458 167,390 183,442 154,601 188,623
Health, Life, & Dental The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.02-02-00 17,222 22,621 22,440 20,344 18,931
Workers Compensation The workers compensation premium that covers all
Parks employees.02-03-00 6,318 2,702 7,000 6,694 7,000
Unemployment This covers the cost of any unemployment insurance
claims for the Parks Division.02-04-00 500 2,986 1,000
23,540 25,322 29,940 30,024 26,931
Telephone & Voicemail The charges for local and long distance telephone service
for the Parks office.03-01-00 1,698 1,980 1,900 1,425 1,900
Electricity Electric utility charges for the Parks office.03-02-00 13,594 16,391 18,000 17,515 18,000
Gas Gas utility charges for the Parks office.03-03-00 1,398 953 1,500 859 1,500
Water Water utility charges and drinking water for the Parks
office.03-04-00 7,851 6,207 9,000 6,638 9,000
Mobile Phones The cost of cellular phones and coverage for Parks
employees.03-05-00 1,814 990 1,300 925 1,300
Trash Hauling Trash hauling for the City parks ($1,500/year).03-09-00 1,005 670 1,500 1,065 1,500
27,359 27,190 33,200 28,429 33,200
Office Supplies, Computer
Accessories & Consumable Items
Includes items such as stationery, pens/pencils, folders,
etc. as well as computer accessories, meeting supplies,
and general consumables.
05-01-00 455 567 500 188 500
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 37 0.42 75 3 75
Printing
Expenses for printing work not performed by City
personnel. It would include items such as business cards,
forms, notices, letterhead, and books.
05-04-00 405 437 400 91 400
Publications Purchase of books and periodicals that are pertinent to
City services and/or employee performance.05-05-00 100 100
Small Office Equipment
Items such as printers, fax machines, etc. Funding in
2017 includes the purchase of a new printer for the
Parks office.
05-20-00 400 400
Equipment & Hand Tools Any equipment or hand tools needed to carry out the
work of the Parks Division.05-21-00 5,124 5,917 6,500 6,517 6,500
Uniforms Allowance provided for uniforms, including boots, winter
apparel, and apparel with the City logo.05-31-00 888 1,859 2,000 1,883 2,000
Restroom Supplies
Toiletries for the public restrooms in English Landing
Park and Platte Landing Park. Funding in 2017 includes
purchase of restroom supplies to operate the new ELP
restroom year round following completeion of Restroom
Improvements Phase II.
05-41-01 2,037 2,429 2,700 2,727 3,000
Trash Bags Trash and dog waste bags for the receptacles in City
parks.05-41-02 3,533 4,707 4,300 4,288 4,700
Park Enhancements Amenity improvements for City parks. 05-41-03 1,758 6,743 5,000 5,065 7,000
Grass Seed & Fertilizer Grass seed and fertilizer for the City parks.05-42-00 307 2,249 2,800 2,465 3,800
Other Purchases Unbudgeted purchase of supplies.05-99-00 168 377 500 204 500
14,712 25,286 25,275 23,431 28,975
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
General Fund (10) Parks (525)
Ins
u
r
a
n
c
e
Total Insurance
Uti
l
i
t
i
e
s
Total Utilities
Pe
r
s
o
n
n
e
l
Total Personnel
78
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
General Fund (10) Parks (525)
Building Maintenance & Repair Maintenance and repair of Parks office building and
other park structures. 06-01-00 4,796 9,503 4,000 6,406 6,000
Restrooms Maintenance of the permanent public restrooms in
English Landing Park and Platte Landing Park 06-03-00 1,867 1,587 4,900 1,604 3,000
Stage Maintenance Maintenance for the Maxine McKeon Stage in English
Landing Park.06-05-01 150 97 150
Ball Field Maintenance Includes maintenance ball fields, volleyball courts, and
related amenities. 06-05-02 817 5,868 4,000 2,995 4,000
Trail Maintenance Maintenance of park trails.06-05-03 1,558 1,153 3,600 456 3,600
Playground Equipment & Repair
Maintenance for the playground at English Landing Park.
Includes replacement of "rocket ship" playground toy in
2017.
06-12-00 1,061 433 2,000 2,275 5,000
Spirit Fountain Maintenance for the Gresham Spirit fountain by the
Train Depot.06-13-00 510 4,124 2,500 3,508 2,500
Vehicle Repair & Maintenance Maintenance for the Parks Division vehicles. 06-21-00 5,445 5,148 6,500 4,007 6,000
Equipment Repair & Maintenance Repair and maintenance of Parks Division equipment.
This does not include lawn mowers.06-21-01 3,461 4,592 3,500 4,480 3,500
Tractor Mowing Equipment Maintenance and repair of Parks Division lawn mowers
and tractors.06-21-02 5,077 6,242 6,500 4,641 6,000
Vehicle Gas & Oil Fuel for Parks Division vehicles.06-22-00 6,805 4,162 7,500 2,644 5,000
Equipment Gas & Oil Fuel and oil for park mowing equipment.06-22-01 5,065 4,942 5,000 2,803 3,500
36,464 47,755 50,150 35,916 48,250
Rental of Portable Toilets
Rental of portable toilets in convenient locations
throughout English Landing Park. Funding in 2016
includes the rental of portable restrooms during the
construction of the ELP restroom.
07-20-00 2,440 2,195 4,000 5,225 5,500
Mosquito & Weed Control
Chemicals used to abate weeds and mosquitoes in City
parks. Funding in 2017 includes the maintenance of the
PLP wetland and native vegetation area.
07-51-00 1,087 6,132 6,000 7,730 12,000
Landscaping To purchase mulch, perennials, top soil, etc. for all Parks.07-51-01 1,093 5,000 2,639 5,000
Tree Trimming & Removal
The trimming and removal of any unsafe and/or
unhealthy trees in City parks. Helps to maintain Tree City
USA status. Funding includes the local match associated
with the MDC TRIM grant.
07-52-00 15,533 9,908 12,000 7,426 18,000
Tree Planting
The cost of planting new trees in City parks. Funding
includes the local match associated with the MDC TRIM
grant.
07-53-00 5,870 5,000 4,949 5,000
Rental Equipment
Rental costs for equipment needed but not owned by the
City, such as a lift to accommodate in-house tree
pruning.
07-60-00 181 866 1,000 1,299 1,000
19,241 26,065 33,000 29,267 46,500
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 966 757 1,000 772 1,000
966 757 1,000 772 1,000
281,741 319,765 356,007 302,440 373,479
Total Other ExpensesOth
e
r
Exp
.
Total General Fund (10) Parks Expenses
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
Cit
y
S
e
r
v
i
c
e
s
Total City Services
79
Nature Sanctuary
The Parkville Nature Sanctuary is comprised 115 acres of natural forest land. This includes 46 acres of
City owned land and 69 acres of land leased by the City from the Missouri Department of Conservation.
The Parkville Nature Sanctuary is primarily three contiguous tracts of land adjacent to Riss Lake, Park
University and Highway 9. In addition, the city maintains the smaller Sullivan Nature Sanctuary, which is
just north of Platte Landing Park on the west side of Main Street. The Nature Sanctuary consists of one
part-time director and one part-time assistant director. Their duties include maintaining and developing
the lands, trails and other facilities for use by the public, organizing special events, and coordinating
fundraising activities. Program expenses are partially offset by nature sanctuary donations and program
fees. The 2016 budget and 2017 budget are essentially flat.
27,156
29,834
39,681
33,031
40,201
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Nature Sanctuary Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 27,156 29,834 39,681 33,031 40,201
80
Category Personnel Maintenance Office
Expenses
Other
Expenses
Budget
Expenses 27,431 6,750 4,770 1,250
Personnel
68%
Maintenance
17%
Office Expenses
12%
Other Expenses
3%
2017 Budget Nature Sanctuary Expenses by
Category
Personnel Maintenance Office Expenses Other Expenses
81
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Salaries Includes salaries for Nature Sanctuary employees.01-01-00 15,001 18,967 25,064 19,164 25,064
Overtime Any additional salary payment over the base rate of pay
for department employees.01-03-00 248 231 250
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 1,148 1,493 1,917 1,496 1,917
Expense Allowance - Other Reimbursement of incidental expenses.01-31-00 200 200
16,149 20,708 27,181 20,891 27,431
Electricity Electric utility charges for the Nature Sanctuary.03-02-00 58 600 218 600
58 600 218 600
Office Supplies, Computer
Accessories & Consumable Items
Includes items such as stationery, pens/pencils, folders,
etc. as well as computer accessories, meeting supplies,
and general consumables.
05-01-00 45 119 100 90 100
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 14 5 50 37 70
Printing
Expenses for printing work not performed by City
personnel. This includes items such as business cards,
forms, letterhead, and books.
05-04-00 532 500 103 500
Equipment & Hand Tools Equipment and hand tools necessary to completing work
for the Nature Sanctuary. 05-21-00 540 253 400 146 400
Materials Hardware, mulch, signs, and other miscellaneous
materials.05-41-00 110 91 1,000 1,610 1,000
Program Expenses
Costs associated with the Day Camps, Ghost Stories, and
other events held in the Nature Sanctuary throughout
the year. Offset by program fees.
05-42-00 2,868 3,548 2,700 3,144 2,700
4,109 4,018 4,750 5,130 4,770
Building Maintenance & Repair
Maintenance and repair charges for the maintenance
shed and Girl Scout shelter. Also includes portable
restroom facilities.
06-01-00 1,216 885 950 1,080 1,200
Trail Maintenance Maintenance of trails in the Nature Sanctuary, including
tree trimming and removal. 06-05-03 4,152 2,979 3,500 4,429 4,000
Vehicle Repair and Maintenance All maintenance and repair work for Nature Sanctuary
vehicles. Includes brakes, tires, hydraulic problems, etc. 06-21-00 389 412 1,500 754 1,000
Equipment Repair & Maintenance All maintenance and repair work for Nature Sanctuary
equipment.06-21-01 187 72 150 111 200
Vehicle Gas and Oil Fuel for Nature Sanctuary vehicles.06-22-00 330 276 400 185 350
6,274 4,624 6,500 6,559 6,750
Mosquito & Weed Control Materials for mosquito and weed abatement in the
Nature Sanctuary.07-51-00 160 38 150 55 150
160 38 150 55 150
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 464 389 500 178 500
464 389 500 178 500
27,156 29,834 39,681 33,031 40,201 Total General Fund (10) Nature Sanctuary (535)
Off
i
c
e
E
x
p
e
n
s
e
s
Total Office Expenses
General Fund (10) Nature Sanctuary (535)
Pe
r
s
o
n
n
e
l
Total Personnel
Uti
l
i
t
i
e
s
Total Other ExpensesOt
h
e
r
Exp
.
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
Cit
y
Ser
v
i
c
e
s
Total City Services
Total Utilities
82
Public Information Division
The Public Information Division is responsible for community outreach via media sources. This includes
live streaming and backup of public meetings, website management, and production and mailing of the
City Newsletter. The Public Information budget and services are overseen by the Assistant to the City
Administrator. Public meeting broadcast production and backup is contracted out to a third-party
vendor. The City Newsletter is produced and mailed in-house and is funded by advertising revenue.
Personnel expenses in the graph below represent the budgeted services contract with Curious Eye
Projections. The 2016 budget and 2017 budget are essentially flat.
15,450 15,357
13,810
11,759
13,260
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Public Information Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 15,450 15,357 13,810 11,759 13,260
83
Category Personnel Maintenance Office
Expenses
Capital
Expenses
Budget
Expenses 12,300 660 200 100
Personnel
93%
Maintenance
5%
Office Expenses
1%
Capital Expenses
1%
2017 Budget Public Information Expenses by
Category
Personnel Maintenance Office Expenses Capital Expenses
84
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Technical Consultant
Contract with Curious Eye to manage filming and live
streaming of Board of Aldermen and Planning
Commission meetings ($850/month).
01-52-00 9,299 10,200 10,200 9,500 10,200
Production Assistant
Cost for contract production assistants to film meetings
($50/meeting). Includes small buffer for additional
meeting recording as needed.
01-53-00 1,750 1,850 2,100 1,500 2,100
11,049 12,050 12,300 11,000 12,300
Computers & Programming No longer used. Expense for live streaming one-time
setup. 04-11-00 (299)
Office Equipment The purchase of supplies for meeting recordings, such as
DVDs.04-21-00 200 100
(299) - 200 - 100
Computer Equipment, Access &
Programming
The purchase of computer accessories, meeting
recording accessories, and live stream accessories.05-03-00 150 140 500 200
150 140 500 - 200
Newsletter/Website
No longer used. Costs associated with the twice per year
resident newsletter. Contracted with the Platte County
Citizen for newsletter services in fall 2015. Previously in
Administration Department.
09-05-00 3,991 2,508 600
Website Maintenance
Maintenance and upkeep charges for the City's website
(www.parkvillemo.gov). Previously in Administration
Department.
09-05-01 100 250 99 100
Computer Maintenance Annual subscription fees for live streaming ($500/year)
and Vimeo video archive service ($60/year).06-31-00 559 559 560 60 560
4,550 3,167 810 759 660
15,450 15,357 13,810 11,759 13,260 Total General Fund (10) Public Information (540)
Ma
i
n
t
e
n
a
n
c
e
Total Maintenance
Off
i
c
e
Exp
.
Total Office Expenses
General Fund (10) Public Information (540)
Pe
r
s
o
n
n
e
l
Total Personnel
Total Capital Expenses
Ca
p
i
t
a
l
Exp
.
85
Information Technology Division
The Information Technology Division is responsible for providing secure, reliable, and responsive
technology and business solutions that facilitate and enhance the City’s effectiveness in serving the
citizens of Parkville. This includes hardware support, software trouble shooting, and other routine
technical assistance. Information Technology services are currently provided by a third-party vendor on
contract and overseen by the City Administrator. Personnel expenses in the graph below represent the
budgeted IT Services contract with eNet, Inc. Annual maintenance costs of the City’s accounting
software and spam blocker are included in the IT division. The budget increase in 2017 accounts for a
city-wide upgrade to Office 2016.
34,167 34,185
43,974 44,907
49,907
0
10,000
20,000
30,000
40,000
50,000
60,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
Total Information Technology Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 34,167 34,185 43,974 44,907 49,907
86
Category IT
Expenses Personnel Maintenance
Budget
Expenses 27,383 20,400 2,124
IT Expenses
55%
Personnel
41%
Maintenance
4%
2017 Budget Information Technology Expenses
by Category
IT Expenses Personnel Maintenance
87
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Information Technology Support
Contract
Information technology support annual contract with
eNet, LLC. ($2,125/month maximum). 01-52-00 18,276 9,157 21,000 21,159 20,400
18,276 9,157 21,000 21,159 20,400
Equipment Purchase of any new IT related equipment such as
computers (w/ software), servers, printers, copiers, etc. 02-01-00 494 6,212 5,500 3,122 2,000
Software
Annual maintenance for Incode accounting program
($16,938), spam blocker ($880/yr), online Municipal Code
($695/yr), InDesign ($240/yr) and other miscellaneous
computer software. Includes citywide upgrade to Office
2016 ($4,160) and antivirus software update ($1,620).
02-02-00 13,128 16,228 14,960 17,599 24,533
Domain Registrations
Cost of domain registrations for parkvillemo.com and
parkvillepolice.org ($24/year), parkvillemo.gov
($125/year), mail.parkvillemo.gov ($450/year) and
website hosting with InfoDeli, LLC ($20/month).
Previously in Administration Division.
02-04-00 125 464 390 904 850
13,747 22,904 20,850 21,624 27,383
Maintenance & Repair Offsite server backup and disaster recovery
($177/month).06-01-00 2,144 2,124 2,124 2,124 2,124
2,144 2,124 2,124 2,124 2,124
34,167 34,185 43,974 44,907 49,907 Total General Fund (10) Information Technology (555)
Ma
i
n
t
.
Total Maintenance
General Fund (10) Information Technology (555)
Pe
r
s
o
n
n
e
l
Total Personnel
Total IT Expenses
IT E
x
p
e
n
s
e
s
88
Capital Outlay
The Capital Outlay (General Fund) Division was created in 2015 to better report and record general fund
capital outlay purchases. Prior General Fund capital outlay purchases were recorded individually within a
division. This made it difficult to view a consolidated picture of the year’s major capital expenses from
the general fund.
Previous general fund capital outlay expenditures from 2014 have been moved into this division for
comparison purposes. This results in an artificial reduction in expenditures to the other general fund
divisions that are now reported here.
In 2017, major general fund capital outlay expenses include budgeted expenses from Administration,
Police Department, Public Works, Community Development, the Parks Division, and IT.
118,563
149,140
351,035
300,328
384,895
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
2017 Budgeted Capital Outlay (General Fund) Expenses
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Expenses 118,563 149,140 351,035 300,328 384,895
89
Category Parks Public
Works Administration Police IT
Budget
Expenses 151,000 94,000 83,745 41,150 6,000
Parks
40%
Public Works
25%
Administration
22%
Police
11%
IT
2%
2017 Budget Capital Outlay (General Fund)
Expenses by Category
Parks Public Works Administration Police IT
90
Type Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Unbudgeted item for 2016: Generator repair ($6,699).
2017: Phone system replacement ($30,000), Concrete
Flatwork Repair ($6,735), Carpet Phase 1 ($23,021),
Wallpaper ($6,139), Building Safety Upgrades Phase 1
($17,850).
10-560-50-10-00 6,699 83,745
- - - 6,699 83,745
2017: AWD 2017 Police Ford Taurus Sedan and
equipment ($37,075). Replacement of two existing in-car
video systems with updated systems ($4,075).
10-560- 50-50-00 56,473 34,423 42,535 42,031 41,150
56,473 34,423 42,535 42,031 41,150
There is no capital outlay budgeted for the Municipal
Court in 2017.10-560-51-00-00
- - - - -
Unbudgeted items in 2016: Train Depot Roof ($28,277),
downtown markers plaque and installation ($1,543), and
PAC aerator ($2,350). 2017: PAC Pond Maintenance
($8,000), PAC Pond Reimbursement to QT ($50,000), and
Storm Sewer Evaluation ($36,000).
10-560-51-50-00 89,752 31,855 94,000
- 89,752 - 31,855 94,000
2017: Plotter Replacement ($9,000)10-560-51-80-00 35,000 24,964 109,000 98,241 9,000
35,000 24,964 109,000 98,241 9,000
There is no capital outlay budgeted for the Streets
Division in 2016.10-560-52-00-00
- - - - -
Unbudgeted items in 2016: ELP Restroom ($35,900)
2017: Commercial Drill Seeder ($8,000), ELP Restroom
Phase 2 (70,000), Maintenance and Equipment Storage
Facility Design ($50,000), Zero Turn Mower ($18,000),
Replace Spirit Fountain Lighting ($5,000).
10-560-52-50-00 27,090 194,500 116,578 151,000
27,090 - 194,500 116,578 151,000
There is no capital outlay budgeted for the Nature
Sanctuary Division in 2017.10-560-53-50-00
- - - - -
There is no capital outlay budgeted for the Public
Information Division in 2016.10-560-54-00-00
- - - - -
2017: Computer Replacement Cycle ($6,000)10-560-55-50-00 5,000 4,925 6,000
- - 5,000 4,925 6,000
118,563 149,140 351,035 300,328 384,895
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General Fund (10) Capital Outlay (560)
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General Fund (10) Capital Outlay (560)
91
Debt Service Funds
The Debt Service Funds are comprised of five funds that are used to account for the accumulation of
resources for the payment of principal, interest, and related costs on the debt.
REVENUES – The City uses property taxes, special assessments, and sewer service charges to fund debt
service payments. The City collects these revenues to make bond payments for the current year.
EXPENSES – The expenses for the budget year include only the bond payments and fees that will be due
and payable.
Active Debt Funds:
• General Debt Fund (22): 2006 Certificate of Participation (COPS), which includes the new City
Hall and voter-approved projects from the 2004 ballot measure. Was refunded in late 2015 to
reduce interest costs and General Fund impact.
• Sewer Debt Service Fund (30): State Revolving Loan (SRF) projects that are supported by sewer
fees. Retires in 2025. The reduction in 2016 from 2015 was a result of an early retirement of a
lease purchase loan for the sewer plant.
• Neighborhood Improvement Districts (21, 23, 24): Supported by assessments on benefitting
properties.
o River Park Neighborhood Improvement District (NID) financed infrastructure in The
National. Retires in 2020.
o Brush Creek Drainage Area Neighborhood Improvement District (NID) financed sewer
expansion at the intersection of I-435 and Route 45. Retires in 2034.
o Brink Meyer Road Neighborhood Improvement District (NID) financed road
improvements and a retaining wall on Brink-Myers Road. Retires in 2034.
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000 Projected Total Debt Payments
Principal and Interest (excludes fees)
Brink Myers
NID
Brush Creek
NID
Sewer SRF
Sewer Lease
Purchase
COPs
River Park NID
92
The General Obligation Debt Limit is 10% of the assessed value of the taxable tangible property. There is
an additional 10% available for street and sewer expansions, or construction of utility plants. Total G.O.
indebtedness may not exceed 20% of the assessed valuation of taxable property. By policy (Resolution
No. 09-01-14), the Board has limited itself to no more than that 80% of the statutory limit.
The 2017 Operating Budget and the 2017 – 2022 Capital Improvement Program include enhanced
funding for (1) street maintenance and (2) Route 9 Improvements. The anticipated debt levels with
newly the proposed transportation projects are below. The Board of Aldermen is anticipated to approve
this debt in March 2017.
Sewer Debt
1,160,000
3%
COPS
3,383,722
8%
River Park NID
1,200,000
3%
Brink Meyer
NID
3,675,000
9%
Brush Creek
NID
5,375,000
13% General Debt
Capacity
6,155,753
14%
Limited Per
Debt Policy
8,379,790
20%
Additional
Debt Capacity
(limited uses)
12,569,685
30%
Total Debt and Debt Capacity (Dec. 2016)
Based on 2016 Assessed Valuation
Principal Only
93
Sewer Debt
1,160,000
3%
COPS
3,383,722
8%
River Park NID
1,200,000
3%
Brink Meyer
NID
3,675,000
9%
Brush Creek
NID
5,375,000
13% Route 9
1,345,000
3%
Street
Maintenance
1,020,000
2%
General Debt
Capacity
3,790,753
9%
Limited Per
Debt Policy
8,379,790
20%
Additional
Debt Capacity
(limited uses)
12,569,685
30%
Total Debt and Debt Capacity
Based on 2016 Assessed Valuation
(includes transportation projects)
Principal Only
0
500000
1000000
1500000
2000000
2500000
3000000 Projected Total Debt Payments
(includes transportation projects)
Principal and Interest (excludes fees)
Street Maintenance
Loan
Route 9 Loan
Brink Myers NID
Brush Creek NID
Sewer SRF
Sewer Lease
Purchase
COPs
River Park NID
94
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
River Park Special Assessment Assessment levied on property owners in the River Park
NID.41001-00 323,803 319,746 321,100 320,483 320,994
Interest Income Interest earned from general fund investments.41701-00 167 179 200 167 200
323,969 319,925 321,300 320,650 321,194
Bond Principal Payment of bond principal.10-01-00 270,000 275,000 280,000 280,000 285,000
Bond Interest Payment of bond interest. Drop in interest payments is
due to refinancing of bond issue at lower interest rates.10-02-00 51,363 46,256 40,700 40,700 33,275
Bond Fees Payment of bond fees.10-03-00 424 424 600 265 424
River Park NID Reserve Transfer of outstanding balance to be held in reserve for
future debt payments. 20-01-00 2,183 (1,755) (315) 2,495
323,969 319,925 321,300 320,650 321,194
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Property Taxes Property taxes collected for debt service.41001-00 332,383 338,662 330,536 338,407 366,316
Interest Income Interest earned from investments.41701-00 2,854 613 100 127 -
Interest on COPS Reserved Funds Interest earned from investments.41701-01 8,227 8,618
Gain on Investment Gain on Investment 41710-00 3,313
Transfer from General Fund This fund transfer covers the lease payment on City Hall.42020-00 221,000 217,500 4,366
564,464 568,707 330,636 338,534 370,682
COI Expenses COI Expenses 01-00-00 37,439
Underwriter FCC, Expenses Underwriter FCC, Expenses 02-00-00 12,640
Loss on Investments Loss on Investments 09-50-00 1,367
2006/2015 COPS Bond Principal Payment of bond principal.10-01-00 250,000 270,000 270,000 270,000 297,114
2006/2015 COPS Bond Interest Payment of bond interest.10-02-00 215,098 204,890 56,636 56,636 72,468
2006/2015 COPS Bond Fees Payment of bond fees.10-03-00 3,025 2,350 4,000 1,100 1,100
COPs Debt Reserve Monies transferred to the General Debt Reserve;
anticipated for early debt retirement.20-01-00 91,852 40,021 10,798
559,975 568,707 330,636 338,534 370,682
Exp
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Total River Park NID Bonds (21) Expenses
River Park NID Bonds (21) Revenues and Expenses
Re
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Total River Park NID Bonds (21) Revenues
Total COPs (22) Revenues
Re
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n
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s
Certificates of Participation (COPs) (22) Revenues and Expenses
Total COPs (22) Expenses
Exp
e
n
s
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s
95
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Brush Creek Special Assessment Assessment levied on property owners in the Brush
Creek NID.41001-00 2,083 248,497 248,497 253,647 251,029
Penalties Fees collected by the County and remitted to the City for
assessments that are collected after the deadline. 41002-00 843 87
Reserve applied to Bond Payment Reserve applied to Bond Payment 42001-00 78,480
Transfers Transfer from Emergency Reserve Fund (or other
sources) to cover shortfalls in assessment collections. 41901-00 69,658
Interest Income Interest earned from debt service reserve fund
investments.41701-00 6,318 4,500 4,443 6,500
2,083 255,658 252,997 258,177 405,667
Loss on Investments 09-50-00 2,563 35
Bond Principal Payment of bond principal.10-01-00 210,000
Bond Interest Payment of bond interest. Drop in interest payments is
due to refinancing of bond issue at lower interest rates.10-02-00 228,663 187,088 187,088 183,938
Bond Fees Payment of bond fees.10-03-00 2,000 2,000 2,000 2,000
Brush Creek NID Reserve Transfer of outstanding balance to be held in reserve for
future debt payments. 20-01-00 12,704 54,181 59,326
Brush Creek Maintenance Reserve
Transfer of portion of assessments designated for
maintenance on the improvements during the life of the
bonds.
20-02-00 9,728 9,728 9,728 9,728
- 255,658 252,997 258,177 405,666
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Brink Meyer Special Assessment Assessment levied on property owners in the Brink
Meyer NID.41001-00 1,522 91 3,774 1,790
Transfers Transfer from Emergency Reserve Fund (or other
sources) to cover shortfalls in assessment collections. 41902-00 180,130 146,758 144,431 278,661
Interest Income Interest earned from general fund investments.41701-00 4,617 3,230 3,246 4,750
Carry over applied to Bond
Payment Carry over applied to Bond Payment N/A 1,522 2,782
1,522 184,837 149,988 151,451 287,983
Loss on Investments Loss on Investments 09-50-00 1,873 26
Bond Principal Payment of bond principal.10-01-00 140,000
Bond Interest Payment of bond interest. 10-02-00 180,874 147,988 147,988 145,888
Bond Fees Payment of bond fees.10-03-00 2,000 2,000 2,000 2,000
Brink Meyer NID Reserve Transfer of outstanding balance to be held in reserve for
future debt payments. 20-01-00 1,522 91 1,438
Brink Meyer Maintenance
Reserve
Transfer of portion of assessments designated for
maintenance on the improvements during the life of the
bonds.
20-02-00 95
1,522 184,837 149,988 151,451 287,983
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Total Brink Meyer NID Bonds(24) Revenues
Total Brush Creek NID Bonds (23) Expenses
Brink Meyer NID Bonds (24) Revenues and Expenses
Exp
e
n
s
e
s
Total Brink Meyer NID Bonds (24) Expenses
Brush Creek NID Bonds (23) Revenues and Expenses
Re
v
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n
u
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Total Brush Creek NID Bonds (23) Revenues
Exp
e
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s
e
s
96
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Re
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n
u
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s
Sewer Fund Transfer to pay all Sewer Fund debt.41901-00 191,504 357,870 185,495 184,768 180,965
191,504 357,870 185,495 184,768 180,965
System Renewal Lease Lease payment on sewer plant.10-04-00 18,456 151,063
SRF Principal Payment of bond principal.12-11-00 140,000 157,083 150,000 150,000 150,000
SRF Interest Payment of bond interest.12-11-01 32,684 32,552 26,975 26,975 23,931
SRF Administration Fee Payment of bond fees.12-11-02 364 17,171 8,520 7,793 7,034
191,504 357,870 185,495 184,768 180,965 Total Sewer Service Debt (30) Expenses
Sewer Service Debt (30) Revenues and Expenses
Total Sewer Service Debt (30) Revenues
Exp
e
n
s
e
s
97
1,914,263
2,208,107
1,892,404 1,851,688
1,491,563
812,533
1,413,002
1,665,821
1,412,893 1,304,641
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
2014 Actual 2015 2016 Budget 2016 2017 Budget
Do
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Year
2017 Sewer Fund Revenues and Expenditures
Revenues Expenses Ending Balance
Sewer Fund
The Sewer Fund is an enterprise fund used to operate and maintain the City’s sewer service system. It is
funded by the revenue collected from charges on customers using the service.
REVENUES –Revenues includes sewer service charges on utility customers, including connections fees
and grinder pump fees.
EXPENSES – Most of the expenses are for debt service, the operation of the waste water treatment
plant, and maintenance of the sewer collection system.
The sewer department's day-to-day operations are handled by contract with Alliance Water Resources.
The City’s contract provides for one local plant manager, one full-time operator, and one part-time
operator. Under the supervision of the Public Works Director, Alliance oversees the collection of sewage
and day-to-day operations at the waste water treatment plant.
The 2017 budget includes carryover for Sanitary Sewer Phase 3 manhole repairs. New projects include
2017 CCTV & Cleaning, design of Downtown Manhole Reconstruction Phase 2, and repairs to the
Riverchase Sewer Main. A 10.00% rate sewer increase is recommended in 2017. This is 7.0% higher than
the projections that were presented during the 2016 budget process. Over the past 2 years, the Sewer
Fund has experienced several emergency expenditures for maintenance at the sewer plant, sewer pump
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 1,914,263 2,208,107 1,892,404 1,851,688 1,491,563
Expenses 812,533 1,413,002 1,665,821 1,412,893 1,304,641
Ending
Balance 1,101,730 795,105 226,583 438,796 186,922
98
stations and sewer collection system. One example of an unplanned emergency expenditure was the
repairs needed to the water service line from the water main on FF Hwy to the wastewater treatment
plant. Approximately 1,100 lineal feet of water service line was replaced after extreme cracking
occurred in the existing pipe. This repair resulted in additional costs of about $24,000 that was not
anticipated. The impact to the average residential household of a 10.00% rate increase in 2017 would
be approximately $3.80 per month.
Based on an operating budget in 2017 with a 3% rate increase, the working capital will be $66,412,
which is below the target working capital of $349,186. It is the City’s policy to maintain a target working
capital of at least 3 months of operations plus current fiscal year debt service payment for sewer-related
emergencies. To assist with the reduced working capital, staff proposes a reduced capital outlay (CIP)
program in 2017, deferring $50,300 from 2017 to 2018.
In 2016, the City contracted with Springsted, Inc. to study the sewer allocation transfer from the Sewer
Fund to the General Fund. Springsted polled each City staff member about their work activities to
determine how much time was spent on sewer-related work versus non-sewer-related work. The report
compiled by Springsted is included in Attachment 5.
Several employees who are paid out of the General Fund assist with sewer-related functions.
• The City Administrator oversees and directs issues that are related to sewer-related projects.
• The Public Works Director assists with the contract administration and management of sewer
projects.
• The Director of Operations spends a portion of his time, along with his staff of laborers, to
assist the Sewer Department with property maintenance of the City’s sewer plant and pump
stations.
• The Public Works Administrative Assistant assists with the creation of the contract
documents for sewer-related projects.
• The Public Works Construction Inspector inspects the installation of new sewer systems and
assists with the inspections for sewer projects.
• The front desk staff answer and direct phone calls related to sewer inquiries and sewer-
related issues.
• The financial team (Finance Director, City Treasurer and Billing Clerk) spend a portion of their
time processing sewer-related invoices.
• Community Development staff perform sewer utility locates.
• Other administrative staff perform a portion of their daily duties that result in sewer-related
activities (i.e. posting information on social media about an upcoming sewer project or lane
closures related to a sewer repair).
The study suggested that a reasonable transfer of $365,644 could be made from the Sewer Fund to the
General Fund to cover personnel costs, as well as direct and indirect costs for sewer-related expenses
funded by the General Fund. In an effort to assist with the reduced working capital in 2017, staff
proposes to limit the allocation from the Sewer Fund to the General Fund to $150,000.
99
Professional Fees
35%
Capital Outlay
35%
Transfers
14% City Services
7%
Utilities
3%
Maintenance
3%
Personnel
1%
Office Expenses
1%
Office Expenses
1%
2017 Budget Sewer
Expenses by Category
Professional Fees
Capital Outlay
Transfers
City Services
Utilities
Maintenance
Personnel
Office Expenses
Office Expenses
Sewer Charges
94%
Impact Fees
3%
Sewer Tap Fees
2%
Other
1%
2017 Budget Sewer
Revenue by Category
Sewer Charges
Impact Fees
Sewer Tap Fees
Other
Category Professional
Fees
Capital
Outlay Transfers City
Services Utilities Maintenance Personnel Office
Expenses
Office
Expenses
Budget
Expenses 456,800 453,000 181,701 86,000 45,980 45,000 17,893 10,017 8,250
Category Sewer
Charges Impact Fees
Sewer
Tap
Fees
Other
Budget
Revenues 1,103,300 34,000 30,000 10,220
100
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
(amended)
2016
Unaudited
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 516,873 1,101,730 797,784 795,105 314,043
Sewer Charges Charges levied on all utility customers for use of the
City's sewer system.41501-00 1,006,362 1,020,684 1,014,750 981,723 1,103,300
Sewer Tap Fees Fees required to connect to the City's sewer system
($1,500/new home). 41502-00 43,500 39,000 36,000 33,000 30,000
Sewer Impact Fees Fees required to compensate the City for the increased
demand on the sewer system ($1,400/new home). 41502-01 42,000 36,400 33,600 32,300 34,000
MOAW Bill Collection Payment Money received from Missouri American Water for
accepting water bills at City Hall.41503-00 562 643 650 431 550
Grinder Pump Administration Fee
A fee paid by the Riss Lake Home Owner's Association
for collecting and remitting monthly Riss Lake
Subdivision grinder pump maintenance fees.
41504-00 4,620 4,620 4,620 4,620 4,620
Transfer from Sewer CIP No longer used. Transfer from Sewer CIP to close out
fund in 2014.41902-00 294,984
1,908,901 2,203,077 1,089,620 1,847,179 1,172,470
Interest Income Interest earned from sewer fund investments.41701-00 4,362 4,956 4,800 4,499 5,000
4,362 4,956 4,800 4,499 5,000
Miscellaneous Includes reimbursements from Viking Football Club for
water usage at Viking Field. 41804-00 1,000 74 200 10 50
1,000 74 200 10 50
1,914,263 2,208,107 1,892,404 1,851,688 1,491,563 Total Sewer Fund (30) Revenues
Re
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Sewer Fund (30) Revenues and Expenses
Revenues: Sewer
Re
v
:
Int
e
r
e
s
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Revenues: Interest Income
Re
v
:
Mi
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Revenues: Misc
101
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
(amended)
2016
Unaudited
2017
Budget
Sewer Fund (30) Revenues and Expenses
Salaries
The total salaries for sewer billing duties. A portion of
staff salaries are covered by the Sewer Administrative
Fee, as related to sewer work performed.
01-01-00 10,283 11,691 13,824 16,789 15,000
FICA & Medicare This is the City's share of FICA & Medicare cost for its
employees.01-21-00 770 839 1,058 1,347 1,248
Professional Development Cost of educational seminars and conferences attended
by Sewer employees.01-41-00 1,416 500
Retirement The City's LAGERS contribution for 2016 is 5.9% of
general employee salaries. 01-22-00 816 1,145
11,053 13,946 15,698 18,136 17,893
Property & Liability Premium payment for the City's property & liability
coverage.02-01-00 2,432 2,689 2,850 6,033 1,610
Health, Life, & Dental
The City offers health, dental, and life insurance to its
employees and subsidizes a portion of the premium.
Reflects premium increases for employees.
02-02-00 1,622 2,955 3,203 3,407
Workers Compensation The workers compensation premium that covers all
sewer employees.02-03-00 500 (47) 500
Unemployment This covers the cost of any unemployment insurance
claims for the Sewer Department.02-04-00 500 500
2,432 4,312 6,805 9,188 6,017
Telephone & Voicemail The charges for local and long distance telephone
service for the sewer plant and lift station dialers.03-01-00 2,394 2,278 1,600 1,404 1,600
Electricity Electric utility charges for the sewer plant and pump
stations.03-02-00 36,499 37,783 46,000 39,884 40,000
Water Water utility charges for the sewer plant.03-04-00 2,083 1,606 3,500 2,665 3,500
Wi-Fi The cost of the Wi-Fi hotspot at the sewer plant for
internet access.03-06-00 440 480 480 589 480
Trash Hauling
The charges for trash hauling at the sewer plant
($70/year for Main Lift Station dumpster and
$356.52/year for Sewer Plant dumpster).
03-09-00 297 392 600 354 400
41,713 42,539 52,180 44,897 45,980
Office Supplies
This includes items such as stationery, pens/pencils,
folders, etc. as well as computer accessories, meeting
supplies and general consumables.
05-01-00 229 257 150 258 250
Postage All postage and shipping costs, along with any incidental
charges.05-02-00 6,868 5,805 7,000 5,019 6,000
Delinquencies
Administrative costs related to delinquency collections
such as water shut off costs, filing property liens, and
certified letters.
05-06-00 826 2,000 2,980 2,000
Printing
Expenses for printing work not performed by City
personnel. This includes items such as business cards,
forms, letterhead, and books.
05-04-00 1,032 1,055 1,300 758
8,130 7,943 10,450 9,015 8,250
Exp
:
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Expenses: Personnel
Exp
:
O
f
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E
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s
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Expenses: Office Expenses
Expenses: Insurance
Exp
:
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Expenses: Utilities
Exp
:
Ins
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a
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c
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102
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
(amended)
2016
Unaudited
2017
Budget
Sewer Fund (30) Revenues and Expenses
Building Maintenance & Repair
General maintenance for the sewer plant. Includes
crane for the new storage building, installation of yard
hydrant, and containment for diesel storage.
06-01-00 4,787 6,863 36,480 60,210 18,000
Pump Stations Maintenance General maintenance for six pump stations in the City.06-12-00 7,968 12,992 14,000 33,156 18,000
Vehicle Repair & Maintenance Maintenance for sewer vehicles.06-21-00 105 41 500 1,434 500
Tractor / Lawn Mowing
Equipment
Maintenance for the sewer plant tractor and lawn
equipment. Includes $2,000 for hydraulic hoses and
ram gate for honey wagon in 2017.
06-21-02 1,024 484 1,000 319 3,000
Vehicle Gas & Oil Fuel for sewer division vehicles.06-22-00 1,254 802 3,000 780 2,000
Equipment Gas & Oil Fuel for sewer equipment, including the tractor, mower,
and generator.06-22-01 1,198 868 1,500 40 1,500
Software Support Agreement Annual software maintenance for Data Tech Summit
sewer billing software.06-33-00 1,768 1,910 2,000 4,342 2,000
18,103 23,959 58,480 100,280 45,000
Line Repairs
This covers emergency repairs to sewer lines and
manholes. Root control and unexpected clogs. It does
not cover repairs budgeted in the sewer CIP.
07-34-00 5,522 24,708 20,000 17,796 20,000
One Call Utility Locating This is a fee charged to the City for every One Call sewer
utility locate requested in the City limits.07-42-00 2,366 3,180 2,000 1,051 2,000
KC Water Dept.
Fees paid to the KCMO Water Department for sewer
service provided to some Parkville residents The
decrease in 2016 is a result of the decommission of
Eastside Pump station.
07-82-00 62,521 53,304 26,000 19,647 26,000
Platte County Regional Sewer
District
Fees paid to the PCRSD for wastewater treatment for
Parkville residents formerly served by Eastside Pump
station.
3,961 16,000 3,961 16,000
Odor Control Chemical used to mitigate odors from sewer lines. 07-91-00 18,138 18,851 22,000 20,065 22,000
88,546 104,004 86,000 62,520 86,000
Attorney Fees Fees associated with contract reviews and sewer related
legal questions.08-01-00 7,049 2,500 2,100 2,500
Engineering Fees
This covers the fees for work performed by the City
Contract Engineer for the sewer system, including SSES
Program engineering and management.
08-03-00 1,600 9,900 10,000 13,824 10,000
Management Contract Contract with Alliance Water Resources to operate the
sewer plant.08-04-00 275,395 282,245 290,483 290,483 293,400
Administration Fee
Administrative salaries for sewer related work, Missouri
One Call services, and other sewer related
administrative functions.
08-06-00 100,000 101,500 103,530 103,530 150,000
Credit Card Fees Costs associated with processing credit card
transactions.08-07-00 546 2,732 2,000 3,976
Sewer Refunds Refunds for bill over payments 08-08-00 321 1,333 900
384,590 396,698 408,513 415,247 456,800
Miscellaneous Miscellaneous includes uncategorized expenses.09-21-00 4,833 851 2,000 2,646 2,000
DNR Fees
Annual fee to the Missouri Department of Natural
Resources based on the number of sewer connections in
the City.
09-22-00 1,641 1,792 2,000 1,789 2,000
6,474 2,643 4,000 4,435 4,000
Exp
:
M
a
i
n
t
e
n
a
n
c
e
Expenses: Maintenance
Exp
:
C
i
t
y
S
e
r
v
i
c
e
s
Expenses: City Services
Expenditures: Other Expenditures
Exp
:
Oth
e
r
E
x
p
.
Exp
:
P
r
o
f
e
s
s
i
o
n
a
l
F
e
e
s
Expenses: Professional Fees
103
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
(amended)
2016
Unaudited
2017
Budget
Sewer Fund (30) Revenues and Expenses
Equipment & Machinery
For the purchase of operating equipment for the Sewer
Plant. Includes replacement of two tires and four rims
on tractor ($7,000).
04-31-00 14,398 6,615 3,000 375 7,000
Sewer Plant Improvements
Improvements and enhancements to the sewer plant.
Includes rebuilding of the bar screen ($47,000),
rebuilding of two clarifier drives ($15,000). Building
improvements include new doors and door jams
($6,000) and site improvements include access drive
and fence ($13,000).
04-51-00 407 156,200 134,049 81,000
Pump Station Improvements
Improvements to pump stations. New projects include
FF Hwy and McAfee pump station modifications
planned for 2017 ($9,000), improvements to 45 Hwy
Pump Station ($66,000), improvements to S. National
Pump Station ($67,000), and rebuilding of one pump at
McAfee Pump Station ($9,000).
04-61-00 27,694 185,637 37,700 8,952 151,000
Line Maintenance
Includes carry-over for Sanitary Sewer Phase 3 manhole
repairs ($60,000). New projects include 2017 CCTV &
Cleaning ($56,000), design of Downtown Manhole
Reconstruction Phase 2 ($8,000), and repairs to the
Riverchase Sewer Main ($40,000).
06-42-00 11,566 197,854 636,300 420,304 164,000
Other Maintenance
Includes repairs to the levee next to the sewer plant
and the stabilization of the streambank along the access
drive to the sewer plant.
06-99-00 6,330 68,575 5,000 50,000
59,988 459,088 838,200 563,680 453,000
Transfer to Debt Service Fund (for
Bonds)
No longer used. Funds are transferred to Debt Service
for bond payments. Paid off in 2015.20-02-02 18,456 151,063
Transfer to Debt Service Fund (for
SRF)Funds are transferred to Debt Service for SRF payments.20-02-03 173,048 206,807 185,495 185,495 181,701
191,504 357,870 185,495 185,495 181,701
812,533 1,413,002 1,665,821 1,412,893 1,304,641
1,101,730 795,105 226,583 438,796 186,922 Ending Fund Balance Sewer Fund (30)
Total Sewer Fund (30) Expenditures
Exp
:
Tra
n
s
f
e
r
s
Expenditures: Transfers
Expenditures: Capital Outlay
Exp
:
C
a
p
i
t
a
l
O
u
t
l
a
y
104
Transportation Fund
The Transportation Fund accounts for most resources used to promote and improve the City’s
transportation network. Transportation Fund revenues are allocated specifically to pay for
transportation projects and expenses.
REVENUES – The City receives funds through sales taxes and intergovernmental grants. The Motor Fuel
Tax and the City Transportation Sales Tax can be used for any transportation-related purpose. The
County Transportation Sales Tax and the Parkville Special Road District revenue are received for major
capital transportation projects.
EXPENSES – Most of the expenses are for capital improvements, streetlights, and a transfer to the
General Fund to help subsidize personnel expenses for the Street Division of the Public Works
Department.
The 2017 budget includes enhanced funding for (1) street maintenance and (2) Route 9 Improvements.
• This includes $1,279,112 for Phase 1 and 2a of Route 9 (Route 45 to Clark Ave.) in 2017 (Design)
-2018 (Construction). The City intends to pay the debt service for the Route 9 Improvement
Project from a one percent (1.0%) Community Improvement District Sales Tax and from a
federal grant in the amount of $966,112. The grant award of $966,112 will not be available until
federal fiscal year 2019-20. Staff consulted with MARC and the Missouri Department of
Transportation (MODOT) to determine if the project can be accelerated to 2017 if the City
finances the costs through a grant anticipation loan. MODOT confirmed this could be done for
Route 9 Improvements, as other communities have used this approach. The Community
Improvement District is anticipated to encompass an area generally fronting 9 Highway from 45
Highway/Tom Watson Drive/NW 64th Street to Main Street. It is further anticipated that the
Community Improvement District sales tax will be submitted to the qualified voters of the
District in June 2017. The collection of the CID Sales Tax would begin on October 1, 2017. The
first principal payment for the Route 9 portion of the project is due in 2019, which gives the CID
time to generate the needed revenue for payment. The 9-highway CID revenue projection is
$147,300 per year.
• $1,000,000 for an enhanced street maintenance program in 2017. The funding from the debt
financing will assist with improving the streets that are deteriorating at faster rate than basic
maintenance funding can fix. As part of the budget process, the City’s financial advisor
Springsted, Inc. provided the net present value of the pay as you go strategy vs. the debt
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 1,078,170 1,267,614 1,152,524 1,244,187 3,486,268
Expenses 750,173 1,035,846 1,114,000 1,008,517 3,144,112
Ending
Balance 327,997 231,767 38,524 235,670 342,156
105
financing strategy to the Board of Aldermen. The analysis concluded that over six years, the debt
financing strategy will be able to complete 6,660 more linear feet (≈$180,000 - $192,000) of
roadway than the pay as you go approach with a similar present value. The City intends to pay
the debt service for the Capital Road Improvement Project from City Transportation Sales Tax,
City share of the Platte County Sales Tax and Motor Fuel Tax receipts. The first principal
payment for the street maintenance portion of the project is due in 2018.
• The total street maintenance program totals $1,130,000 in improvements for 2017. This option
included the one-million-dollar debt-financing package reflected above. The 2017 plan includes
an estimated $888,824 for mill and overlay projects with the remainder for curb and sidewalk.
The actual dollars figure of streets to be repaired will be determined when bids are received in
mid-March. This number does not include a first quarter- transfer of any personnel savings that
is also anticipated. Staff targeted a $1 million project for 2017 since that is the level of
maintenance that can be reasonably implemented and overseen by staff (inspections, traffic
control, contract administration, etc.) in a single construction season. This investment would
triple the level of street work completed in 2017 and would improve the street ratings of some
of the City’s heaviest traveled but poorest condition streets.
• This tentative program would repair 33 streets and provide 41,686 linear feet of street repair
(17.5% of the street system, 54% of the streets on the five-year mill and overlay forecast in
2017). All 33 streets included in the program would be improved to a street rating of 1.5. With a
conservative projection of roadway degradation, the overall City street ratings would improve to
a 2.85 (from a 3.06). There would be more limited level of funding for additional street
maintenance over the following 5-year period.
1,078,170
1,267,614 1,152,524 1,244,187
3,486,268
750,173
1,035,846 1,114,000 1,008,517
3,144,112
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
2017 Transportation Fund Revenues and Expenditures
Revenues Expenses Ending Balance
106
CIP
81%
Streets
12%
Transfers
7%
2017 Budget Transporation
Expenses by Category
CIP
Streets
Transfers
Bond Proceeds
69%
City Transportation
Sales Tax
14%
County Transportation
Sales Tax
7%
Motor Fuel Tax
5%
Parkville Special Road
District
4%
Other
1%
2017 Budget Transporation
Revenue by Category
Bond Proceeds
City Transportation
Sales Tax
County
Transportation Sales
TaxMotor Fuel Tax
Category CIP Streets Transfers
Budget
Revenues 2,536,112 383,000 225,000
Category Bond
Proceeds
City
Transportation
Sales Tax
County
Transportation
Sales Tax
Motor
Fuel
Tax
Parkville
Special
Road
District
Other
Budget
Revenues 2,279,112 472,000 240,000 145,000 134,000 30,804
107
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 162,683 327,997 217,699 231,767 185,352
Parkville Special Road District The City's percentage of property tax assessed by the
County for the Special Road District.41006-00 124,328 128,588 132,000 134,675 134,000
City Transportation Sales Tax The City levies a 0.5% sales tax to fund transportation
projects.41404-00 438,160 456,397 456,000 472,771 472,000
Motor Fuel Tax The State collects a tax on motor fuel and remits a
portion to the City.41405-00 143,352 146,671 144,000 147,908 145,000
County Transportation Sales Tax This is the City's portion of the County sales tax for
transportation projects.41406-00 178,948 194,587 190,000 239,661 240,000
Project Cost Share Funding from private entities or other sources for partial
components of public projects.41504-00 10,000 2,300 5,325 11,525 5,304
Leased Properties Revenue from City-owned properties. 41802-00 5,880
Sale of Transportation Fund
Equipment
Revenue generated from the sale of transportation
related equipment.41805-00 8,275 11,075 7,500 25,500
Bond Proceeds Construction funds for transportation projects generated
from bond proceeds.2,279,112
Refunds Miscellaneous reimbursements. 41901-00 4,300
Transfers from Other Funds Transfers from Other Funds.42001-00 8,125
1,078,170 1,267,614 1,152,524 1,244,187 3,486,268
Transportation Fund (40) Revenues and Expenses
Total Transportation Fund (40) Revenues
Re
v
:
T
r
a
n
s
p
o
r
t
a
t
i
o
n
108
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Transportation Fund (40) Revenues and Expenses
Building Maintenance & Repair Maintenance and repairs for the street barn including
security system, minor roof repairs, HVAC, etc. 06-01-00 1,656 5,526 5,000 575 5,000
Vehicle & Equipment
Maintenance
Maintenance work for Streets Division vehicles and
equipment such as brakes, tires, hydraulic problems, etc.06-21-00 8,226 18,530 10,500 6,362 10,500
Vehicle & Equipment Gas & Oil Fuel for Streets Division vehicles and equipment. 06-22-00 23,028 15,835 25,500 12,087 20,000
Emergency Snow Removal Purchase of sand and salt to spread on roads during
snow removal. 07-20-00 29,300 29,920 40,000 30,205 40,000
Storm Sewers - General Repair All general repairs on the City's storm sewer system. 07-32-00 2,762 5,928 2,500 5,781 5,000
Street Repair Materials
For asphalt necessary to complete simple repairs on city
streets. This does not include asphalt overlay projects,
crack seal materials, dirt, and paint.
07-33-00 9,010 7,020 15,000 4,178 15,000
Street Lights
Utility charges for city street lights and costs for routine
repair and maintenance. The 2016 utility costs include
the new street lights on Route 9.
07-41-00 228,634 239,477 260,000 236,162 260,000
Street Signs Purchase of new and replacement street signs needed
for City streets.07-44-00 1,424 1,490 2,500 1,946 2,500
Street Sweeping Street sweeping of all roads citywide; will be performed
twice annually in 2017. 07-45-00 6,780 7,200 15,000 9,464 15,000
Tree Trimming & Removal Maintenance of trees located within rights-of-way on
City streets. 07-52-00 2,203 4,075 6,000 3,455 6,000
Rental Equipment
Rental costs for equipment not owned by the City such
as air compressors, tractor with extendable arm for ROW
tree trimming, and bucket trucks.
07-60-00 184 147 3,000 3,000
Miscellaneous Miscellaneous uncategorized expenses related to the
maintenance of the City's street network.09-21-00 1,000 1,000
313,207 335,150 386,000 310,214 383,000
Street Programs
Expenses related to capital improvements for street
maintenance. Funding in 2017 is for first phase of Route
9 improvements.
04-71-00 27 1,279,112
Equipment Includes one truck/snowplowing equipment ($57,000)
and uniloader ($70,000). 04-85-01 49,689 104,758 128,000 116,954 127,000
Crack Seal Project Annual Crack Seal project 04-81-00 17,564 16,080 15,000 10,155 15,000
Street Striping Annual Street Striping Project 04-83-00 6,902 13,866 20,000 13,833 15,000
Asphalt Overlay Program Materials and service for the Asphalt Overlay Program 04-85-00 220,243 225,000 260,432 888,824
Curb & Sidewalk Program Materials and service for the Curb & Sidewalk Program 04-90-00 7,784 100,750 100,000 106,928 211,176
81,966 455,697 488,000 508,302 2,536,112
Transfer to General Fund Fund transfer to reimburse Streets Division for
transportation related expenses.20-10-00 355,000 245,000 240,000 190,000 225,000
Transfer to Equipment Fund No longer used. Fund transfer to purchase transportation
related equipment.20-42-00
355,000 245,000 240,000 190,000 225,000
750,173 1,035,846 1,114,000 1,008,517 3,144,112
327,997 231,767 38,524 235,670 342,156
Total Transportation Fund (40) Expenses
Ending Fund Balance Transportation Fund (40)
Exp
:
Tra
n
s
f
e
r
s
Expenses: Transfers (550)
Exp
:
S
t
r
e
e
t
s
Expenses: Streets (520)
Exp
:
C
a
p
i
t
a
l
O
u
t
l
a
y
Expenses: CIP
109
Fewson Fund
In 1998, Parkville resident George W. Fewson left a portion of his estate in trust to the City of Parkville.
The original Fewson Trust documents direct that 50% of annual proceeds be distributed to the City for
“general projects for the City of Parkville, Missouri.” Therefore, the City has reserved 50% of the Fewson
earnings each year for capital projects.
REVENUES – Primarily interest earned on investments. George Fewson stipulated that half of earnings
be retained in the fund.
EXPENSES – In 2015, the primary expense will be a Fewson Fund project loan that will require
repayment from the General Fund in future years. Other expenses include loss on investment, fees, and
interest distribution to the city.
By adopting the Fewson Fund Policy in 2013 the Board of Aldermen expressed its intent to utilize these
funds for specific projects in the future. The advantage of taking a loan from this fund is that the City
recoups some of its interest payments as earnings to the Fewson Fund. In 2015, the budget identified
the English Landing Park restroom project as a project for a Fewson Fund loan. However, after bids came
in too high, the restroom as renovated instead of reconstructed. There are no projects planned for 2017.
563,938 570,876 576,337 575,369 576,833
6,047 1,672 6,478 2,493 7,600
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
2017 Fewson Fund Revenues and Expenses
Revenues Expenses Ending Balance
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 563,938 570,876 576,337 575,369 576,833
Expenses 6,047 1,672 6,478 2,493 7,600
Ending
Balance 557,891 569,204 569,859 572,876 569,233
110
Interest Income
100%
2017 Budget Fewson
Revenues by Category
Interest Income
Distribution to City
(50% of proceeds)
78%
Loss on Investment
20%
Trust/Bank Fees
2%
2017 Budget Fewson
Expenses by Categor
Distribution to City
(50% of proceeds)
Loss on Investment
Trust/Bank Fees
Category
Distribution
to City (50%
of proceeds)
Loss on
Investment
Trust/Bank
Fees
Budget
Expenses 5,950 1,500 150
Category Interest
Income
Budget
Revenues 4,429
111
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 557,014 557,891 570,887 569,204 572,404
Interest Income Interest earned on investments. George Fewson
stipulated that 1/2 of earnings be retained in the fund.41701-01 5,937 4,510 5,450 5,470 4,429
Miscellaneous Miscellaneous revenues including donations, tax refunds,
etc.41801-00
Gain on Investment Any capital gains on investments from the previous year.41804-00 987 8,475 695
Earned on Investments Monies earned on investments through CD's and cash on
hand for the purpose of loans to fund specific projects.41901-00
563,938 570,876 576,337 575,369 576,833
Loss on Investment Losses on investments from the previous year.09-50-00 3,042 1,575 1,000 835 1,500
Trust/Bank Fees Fees deducted prior to receiving the gain on investment. 09-50-01 73 97 100 93 150
Distribution to City (50% of
proceeds)
Per trust requirements, 50% of interest earnings plus any
gain on investment (minus administrative fees) is
returned to the City for eligible projects.
20-01-00 2,675 1,566 5,950
Distribution to City (Reserved
from prior years)
Distribution proceeds held from prior years due to lack
of an eligible project. 20-02-00 2,932 2,703
Project Loans Interest bearing loan to support eligible capital projects
of the City.
6,047 1,672 6,478 2,493 7,600
557,891 569,204 569,859 572,876 569,233
Total Fewson Fund (45) Revenues
Re
v
e
n
u
e
s
Fewson Fund (45) Revenues and Expenses
Total Fewson Fund (45) Expenses
Ending Fund Balance Fewson Fund (45)
Exp
e
n
s
e
s
112
Economic
Developm
ent
100%
2017 Budget Eco Devo Expenses
by Category
Guest Tax
100%
2017 Budget Eco Devo Revenue
by Category
Economic Development Fund
The Economic Development Fund is a special revenue fund comprised of revenues from a hotel tax
imposed on transient guest rooms. These dollars are allocated at the Board’s discretion for economic
development or marketing initiatives to promote tourism and business development in Parkville.
Unanticipated 2015 expenses were a result of the City’s participation at the Platte County economic
development expo.
REVENUES – Proceeds from the 5% guest room tax applied to overnight hotel/motel room stays.
EXPENSES –There are no major anticipated projects in 2017.
22,312
5,404
1,812
3,315 2,054
20,000
5,000
0
2,776
0
0
5,000
10,000
15,000
20,000
25,000
2013 Actual 2014 Actual 2015 Budget 2015 Unaudited 2016 Budget
Do
l
l
a
r
s
Year
2017 Eco Devo Fund Revenues and Expenses
Revenues Expenses Ending Balance
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 5,404 3,658 2,397 2,279 2,582
Expenses 5,000 2,776 1,000 1,000 2,582
Ending
Balance 404 882 1,397 1,279 -
Category Guest
Tax
Budget
Revenues 60,000
Category Economic
Development
Budget
Expenses 146,758
113
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
(amended)
2016
Projected
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 2,312 404 882 882 1,082
Guest Room Tax Proceeds from the 5% guest room tax applied to
overnight hotel/motel room stays.41001-00 1,592 3,254 1,515 1,397 1,500
Parkville EDC Contribution Partnership funding from the EDC for joint projects such
as feasibility studies and outside consultants.41201-00
Transfers Transfers from other funds. 41003-00 1,500
5,404 3,658 2,397 2,279 2,582
Exp
e
n
s
e
s
Economic Development - Other Other miscellaneous economic development projects,
studies, fees, etc. 07-03-00 5,000 2,776 1,000 1,000 2,582
5,000 2,776 1,000 1,000 2,582
404 882 1,397 1,279 -
Economic Development Fund (46) Revenues and Expenses
Total Economic Development Fund (46) Revenues
Re
v
e
n
u
e
s
Total Economic Development Fund (46) Expenses
Ending Fund Balance Economic Development Fund (46)
114
Transfer
from
General
Fund
100%
2017 Budget Emergency
Reserve Revenues
by Category
Brink
Myers
Road NID
68%
Brush
Creek NID
32%
2017 Budget Emergency
Reserve Expenses
by Category
Brink Myers Road
NID
Brush Creek NID
Emergency Reserve Fund
The Emergency Reserve Fund is intended to protect the City against emergency costs related to natural
disasters, declared states of emergency, or other major unforeseen financial obligations.
REVENUES – Fund transfers from the General Fund.
EXPENSES – In 2016, anticipated expenses are funds to backstop special assessment delinquencies for
the Brush Creek and Brink Meyer Neighborhood Improvement Districts (NIDs).
A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2017 to make
the balance of the Emergency Reserve Fund nearly $1.42 million, which is approximately 31% of 2017
budgeted general fund expenditures. This balance exceeds the Board’s goal to maintain at least 25% of
annual General Fund expenditures in reserve. The City requires healthy reserves to support the NID
financing strategy. 2017 represents the first year of NID principal payments (more Debt Fund section).
1,387,966 1,447,966
1,602,706 1,602,706
1,775,775
0
178,124 146,758 144,431
348,224
0
500,000
1,000,000
1,500,000
2,000,000
2014
Actual
2015
Actual
2016
Budget
2016 Unaudited 2017
Budget
Do
l
l
a
r
s
Year
2017 Emergency Reserve Revenues and Expenses
Revenues Expenses Ending Balance
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 1,387,966 1,447,966 1,602,706 1,602,706 1,775,775
Expenses - 178,124 146,758 144,431 348,224
Ending
Balance 1,387,966 1,269,842 1,455,948 1,458,275 1,427,551
Category Transfer
Budget
Revenues 317,500
Category
Brink
Myers
NID
Brush
Creek
NID
Budget
Expenses 146,758 69,658
115
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 1,070,966 1,387,966 1,269,842 1,269,842 1,458,275
Temporary Operating Levy Excess funds from the temporary operating levy
approved in 2004.42000-00 15,364 15,364
Transfer from General Fund Fund transfer from the General Fund.42001-00 317,000 60,000 317,500 317,500 317,500
1,387,966 1,447,966 1,602,706 1,602,706 1,775,775
Brush Creek Drainage NID Unanticipated costs related to financing for the Brush
Creek NID.01-01-00 69,658
Brink Myers Road NID Unanticipated costs related to financing for the Brink
Myers NID.01-01-01 178,124 146,758 144,431 278,566
Miscellaneous Emergency expenses that are unfunded and
uncategorized.09-21-00
- 178,124 146,758 144,431 348,224
1,387,966 1,269,842 1,455,948 1,458,275 1,427,551
Total Emergency Reserve (50) Revenues
Re
v
e
n
u
e
s
Emergency Reserve (50) Revenues and Expenses
Total Emergency Reserve (50) Expenses
Ending Fund Balance Emergency Reserve (50)
Exp
e
n
s
e
s
116
Special
Projects
83%
FOPNS
Match
17%
2017 Nature Santuary Donation Fund
Expenses by Category
Special
Projects
FOPNS
Match
Grants
70%
Donations
16%
Programs
14%
2017 Nature Santuary Donation Fund
Revenues by Category
Grants
Donations
Programs
Nature Sanctuary Donation Fund
The Nature Sanctuary Donation Fund (60) is a special revenue fund that contains donations made
specifically for the Nature Sanctuary.
REVENUES – Primarily donations from private citizens, special events, and grants.
EXPENSES – Primarily for equipment and improvements for Nature Sanctuary properties.
Funds in 2017 are planned to assist with the local match for a TRIM grant for tree removal and a local
match of a Friends of Parkville Nature Sanctuary butterfly garden project.
47,360 49,158
45,581 48,393
52,683
4,579
14,450
6,200 4,900
12,000
0
10,000
20,000
30,000
40,000
50,000
60,000
2014 Actual 2015 2016 Budget 2016 2017 Budget
Do
l
l
a
r
s
Year
2017 Nature Santuary Donation Fund Revenues and
Expenses
Revenues Expenses Ending Balance
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 47,360 49,158 45,581 48,393 52,683
Expenses 4,579 14,450 6,200 4,900 12,000
Ending
Balance 42,781 34,708 39,381 43,493 40,683
Category Special
Projects
FOPNS
Match
Budget
Expenses 10,000 2,000
Category Grants Donations Programs
Budget
Revenues 7,500 1,750 1,500
117
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 40,821 42,781 42,581 34,708 41,933
Donations Gifts from private citizens or groups. 40901-00 6,539 4,877 1,500 4,760 1,750
Programs Registration fees for events and programs.40903-00 1,500 1,500 1,500 1,500
Grant
Grant monies received for various projects in the
Donation Fund. Funds in 2017 includes TRIM grant
match.
40910-00 7,425 7,500
47,360 49,158 45,581 48,393 52,683
Special Projects
Special improvement amenities for Nature Sanctuary
grounds and facilities such as benches, picnic tables, etc.
Funds in 2017 are planned to assist with the local match
for a TRIM grant for tree removal.
15-00-00 11,510 2,500 10,000
Friends of Parkville Nature
Sanctuary Partnership Program
Cost share projects with the Friends of Parkville Nature
Sanctuary. 2017 possibilities include butterfly garden
with native plantings and a beehive project. 2,000
- 11,510 2,500 - 12,000
CIP Equipment Funding in 2016 included new tractor to replace existing
25-year old tractor. None planned in 2017.04-31-00 4,225 3,700 4,900
CIP Projects
Permanent capital improvements in the Nature
Sanctuary, such as trail extensions, roadway repairs, and
utility improvements. None planned in 2017.
04-41-00 354 2,940
4,579 2,940 3,700 4,900 -
4,579 14,450 6,200 4,900 12,000
42,781 34,708 39,381 43,493 40,683
Total PNS Donation Fund (60) Revenues
PNS Donation Fund (60) Revenues and Expenses
Total PNS Donation Fund (60) Expenses
Ending Fund Balance PNS Donation Fund (60)
Exp
:
P
N
S
Do
n
a
t
i
o
n
F
u
n
d
Expenses: PNS Donation Fund
Exp
:
C
a
p
i
t
a
l
O
u
t
l
a
y
Expenses: CIP
Re
v
e
n
u
e
s
118
Donations
100%
2017 Parks Donation Fund
Revenues by Category
Donations
Park
Expenses
50%
Transfer
to Project
Fund
50%
2017 Budgeted PNS Don.
Expenses by Category
Park Expenses
Transfer to Project Fund
Parks Donation Fund
The Park Donations Fund contains donations made specifically for the Park system from private citizens,
organizations, and businesses. It helps to ensure that donations will be used for the purpose intended by
the donor.
REVENUES – Primarily donations from private citizens, special events, and grants.
EXPENSES – Primarily for equipment and improvements to City parks.
Expenses in 2017 are budgeted for the Friends of Parkville Parks Shelter match and the Friends Field
project.
45,794
53,555
33,703
56,345
49,995
0
28,352
6,500 6,383
50,000
0
10,000
20,000
30,000
40,000
50,000
60,000
2014 Actual 2015 2016 Budget 2016 2017 Budget
Do
l
l
a
r
s
Year
2017 Parks Donation Fund Revenues and Expenses
Revenues Expenses Ending Balance
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 45,794 53,555 33,703 56,345 49,995
Expenses - 28,352 6,500 6,383 50,000
Ending
Balance 45,794 25,203 27,203 49,962 (5)
Category Donations
Budget
Revenues 25,000
Category Park
Expenses
Transfer to
Project Fund
Budget
Expenses 25,000 25,000
119
Type Account Description Account
2014
Actual
2015
Actual
2016
Amended
2016
Uaudited
2017
Budget
Beginning Fund Balance Projected carryover from prior year. 45,462 45,794 25,203 25,203 24,995
Transfer from Park Reservations
& Fees No longer used. Now included in Donations.41901-00
Transfer from Parkland
Dedication Fund No longer used. Now included in Donations.41901-00
Donations Miscellaneous grants and private donations to Parkville
parks.40901-00 332 7,761 8,500 31,142 25,000
45,794 53,555 33,703 56,345 49,995
Park Expenses
Parks improvements and projects funded in part of
whole with parks donations. Examples including English
Landing Park restroom renovations, trail enhancements,
ball fields enhancements, low water bridge crossing,
equipment, etc.
05-41-00 26,484 6,500 25,000
Park Benches Expenses related to Park Bench installation 07-01-00 1,868 6,383
Transfer to Projects Fund Transfer to Projects Fund to supplement eligible
projects.20-20-00 25,000
- 28,352 6,500 6,383 50,000
45,794 25,203 27,203 49,962 (5)
Parks Donation Fund (63) Revenues and Expenses
Total Park Donations Fund (63) Revenues
Re
v
e
n
u
e
s
Total Park Donations Fund (63) Expenses
Ending Fund Balance Park Donations Fund (63)
Exp
e
n
s
e
s
120
Equipment Reserve Fund
The Equipment Reserve Fund was previously used for large or small equipment purchases necessary to
assist departments in their service to the citizenry and the operational needs of the department. Since
the Equipment Reserve Fund does not have dedicated revenue source, equipment purchases are now
funded as capital outlay expenses from source funds as indicated in the CIP. This fund is dormant with
no planned revenues and expenses in 2017.
Projects Fund
The Projects Fund was previously used for larger capital improvement projects. Since there is not a
dedicated revenue stream for the Project Fund, capital improvements are now funded as capital outlay
+expenses from source funds as indicated in the CIP. The Projects Fund is still used to account for one-
time revenues, such as significant grant revenues, associated with major capital projects in order to
avoid irregular fluctuations in the General Fund. A 2017 projected column was added due to a later
discovered discrepancy with the 2017 budget numbers. A budget amendment will be approved to
account for the differences later in the year.
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
Revenues 3,281 1,751 (0) (0) (0)
Expenses 1,530 1,751 - - -
Ending
Balance 1,751 (0) (0) (0) (0)
Year 2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
2017
Projected
Revenues 111,423 130,039 380,967 281,268 751,000 771,758
Expenses 95,453 73,295 380,651 275,510 41,000 71,000
Ending
Balance 15,970 56,744 316 5,758 710,000 700,758
121
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
2017
Projected
Beginning Fund Balance Projected carryover from prior year. 69,604 16,922 41,967 56,744 - 5,758
Transfer from Park Donation
Fund
Transfer from the Park Donation Fund to cover
expenses relating to the Parks/Sewer building façade
improvements and DRJP project materials.
41601-00 25,000 40,000
Transfer from Sewer Fund Transfer from the Sewer Fund to assist in funding
expenses relating to parks projects.41631-00
Transfer from General Fund
Transfer from the General Fund to assist in funding
eligible projects. Funding in 2015 is for the Route 9
Downtown Entryway Project.
41621-00 4,577 15,910
Transfers of Fewson Fund
Distribution Transfer from Fewson Fund for eligible projects. 41641-00 17,221 155,000 1,566
Grants/Donations Grant monies received for various projects in the
Project Fund 41751-00 12,500 134,000 146,299
Grant for Livable Communities No longer used. Grant monies received to cover Livable
Communities project costs. 41781-00 416
Grant for Planning Sustainable
Places
MARC Planning Sustainable Places Grant funds. Grant
awarded for Vision Downtown Parkville in 2013-14;
2015 funding anticipated for the Route 9 Corridor
Study.
41781-01 17,682
Platte County Outreach Grants Platte County Outreach Grant monies to be applied
toward eligible parks projects.41781-03 5,000 40,000 50,749 19,000 19,000
Partner Contributions Contributions pledged from project partners for local
match.41806-00 1,500 96,040 10,000 10,000 707,000 707,000
111,423 130,039 380,967 281,268 751,000 771,758
Projects Fund (95) Revenues and Expenses
Total Projects Fund (95) Revenues
Re
v
e
n
u
e
s
122
Type Account Description Account
2014
Actual
2015
Actual
2016
Budget
2016
Unaudited
2017
Budget
2017
Projected
Projects Fund (95) Revenues and Expenses
Grants/Donations Expenses Grant monies used for eligible street projects.04-11-00 1,040
- 1,040 - - - -
Livable Communities Study
No longer used. Expenses relating to the Livable
Communities Study covered by the Livable Communities
Grant.
04-12-00
TE Projects/Route 9 Bicycle-
Pedestrian Trail
No longer used. Expenses relating to the design and
engineering of the Route 9 Bicycle-Pedestrian Trail.04-13-00
Route 9 Corridor Study
Expenses related to the Route 9 Corridor Study funded
through a Planning Sustainable Places Grant. Will be
paired with $15,000 of local match from the General
Fund.
04-14-00 60,000
Downtown/Entryway
Improvement Design
Expenses relating to the downtown/entryway
improvement design covered by a grant.04-24-00 15,000 2,797 170,995 200,291
15,000 62,797 170,995 200,291 - -
45 Highway Corridor Plan No longer used. Expenses relating to the 45 Highway
Corridor Plan.04-17-00
PSP Downtown Master Plan No longer used. Expenses relating to the PSP Downtown
Master Plan.04-20-00 250
250 - - - - -
Parks/Sewer Building Façade
Improvements
Expenses related to installing a new roof, new doors and
windows and making other designed building
improvements.
04-22-00 72,954 15,647
English Landing Park
Improvements
Grant or donation funded improvements to English
Landing and Platte Landing Parks including restroom
upgrades, low water bridge crossing repair, trail
improvements, ball field improvements, etc. Projects
04-24-00 1,172 205,000 37,438 41,000 71,000
DRJP Project Materials No longer used. To fund materials for additional DRJP
projects.04-23-00 952
Outreach Grant Projects Expenses related to Platte County outreach grant
projects.04-25-00 952 22,135
74,859 1,172 205,000 75,219 41,000 71,000
Fewson Fund Projects Expenses related Fewson Fund projects. 04-01-00 5,344 8,286 4,656
5,344 8,286 4,656 - - -
Transfer to General Fund Transfer of surplus funds from prior projects to General
Fund.20-10-00
- - - - - -
95,453 73,295 380,651 275,510 41,000 71,000
15,970 56,744 316 5,758 710,000 700,758
Exp
:
Str
e
e
t
s
Ending Fund Balance Projects Fund (95)
Exp
:
Few
s
o
n
Expenses: Sewer
Exp
:
Tra
n
s
f
e
r
s
Expenses: Transfers
Expenses: Sewer
Total Projects Fund (95) Expenses
Exp
:
P
u
b
l
i
c
W
o
r
k
s
Expenses: Public Works
Exp
:
C
o
m
m
u
n
i
t
y
De
v
e
l
o
p
m
e
n
t
Expenses: Community Development
Exp
:
P
a
r
k
s
Expenses: Parks
123
Capital Improvement Program (CIP) Summary
A Capital Improvement Program (CIP) is a major public infrastructure and planning tool for
municipalities. The CIP identifies capital projects and major equipment purchases and their anticipated
funding sources to plan for and schedule the financing for significant community needs. Typically a CIP
project has a dollar amount over $5,000. The first year of the 6-year CIP is referred to as the annual
capital budget or annual capital outlay, while the remaining five “out years” represent the long-term
plan. The CIP will be reevaluated each year to determine the projects and equipment that are most
fundamentally important for the City. The 2017 CIP budget year includes $3,416,007 for capital projects
and equipment. Sewer and street maintenance make up approximately 87% of the 2017 CIP.
Category Streets Sewer Parks Public
Works Administration/IT Police Community
Development
2016 CIP 2,536,112 453,000 193,000 94,000 89,745 41,150 9,000
Streets
74%
Sewer
13%
Parks
6%
Public Works
3%
Administration/IT
3%
Police
1%
Community
Development
0%
2017 Capital Improvement Program (CIP)
Summary
Streets Sewer Parks Public Works Administration/IT Police Community Development
Year 2017 2018 2019 2020 2021 2022
Expenses 3,416,007 1,225,872 926,427 1,013,449 634,227 636,423
124
Capital Improvement Program
FY 2017
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Admin/IT Equipment Replacement Phone System
Upgrade of the aging phone system at City
Hall. The current system is no longer
supported, and it is difficult to find parts for
maintenance. 100% General Fund $ 30,000 $ 30,000
Admin/IT Equipment Replacement Computer Replacement Cycle
Begin a cycle to replace 25% of office
computers each year in order to maintain a
four-year replacement cycle for software,
hardware, operating systems, and warranties.
100% General Fund
$ 6,000 $ 6,000
Admin/IT Project Maintenance City Hall Building Repairs
Maintenance improvements for City Hall as
identified in the building reserve study
including concrete flatwork, wallpaper
replacement, and phase one of carpet
replacement.
100% General Fund
$ 35,895 $ 35,895
Admin/IT Project Year 1 of 4
Building Safety Upgrades
Install bulletproof glass panels and dais
protection throughout the building in phases.
Phase 1: Police Department and Dias.
100% General Fund (52%
MPR Safety Grant)
$ 17,850 $ 17,850
Admin/IT
Total $ 89,745 $ 89,745
Com Dev Equipment Replacement Plotter
The existing plotter is 10 years old, and it can
no longer be serviced. Staff has evaluated
options and concluded that replacing the
plotter with a combination plotter scanner
would best serve the City and would pay for
itself within a 10 year life of the equipment.
100% General Fund $ 9,000 $ 9,000
Com Dev
Total $ 9,000 $ 9,000
Parks Project New Maintenance and Equipment
Storage Facility Phase 1
Storage and shop area to protect and
maintain equipment. Shop location is
proposed in conjunction with the proposed
ELP Restroom Facility. The cost includes the
site improvements associated with the
building (access drive, fence, etc.)
100% General Fund
$ 120,000 $ 50,000
Parks Project New Friends Field Construct new practice fields in Platte
Landing Park
60% Parks Donations Fund,
40% Grant $ 25,000 $ 15,000
Parks Project New ELP Restroom Rehabilitation
This project includes the second phase of the
rehabilitation of the existing restroom. The
improvements include replacement of the
roof, installation of HVAC system, and
exterior improvements.
86% General Fund; 14%
Donations Fund
$ 70,000 $ 70,000
Parks Multi-year
Project Year 2 of 3 ELP Low Water Crossing
Improvement
This project would raise the low water
crossing in English Landing Park to reduce the
amount of time the park is closed due to
backwater from the Missouri River flooding
out the crossing.
100% Projects Fund
$ 500,000 $ 12,000
Parks Project New Dog Park Trail
Complete walking trail around the perimeter
fence in the small dog park in Platte Landing
Park
100% County Outreach
Grant (in-kind city labor) $ 4,000 $ -
Parks Project New FOPP Shelter
Construct a new shelter near Grigsby field.
Using donated FOPP funds to leverage Platte
County Outreach Grant Dollars
50% FOPP Grant 50%
Outreach Grant
$ 30,000 $ 15,000
Parks Equipment New Commercial soil/drill seeder
Purchase Frontier 58" PTO Driven Seeder that
seeds more efficiently and maximizes seed
germination for better long-term results.
100% General Fund
$ 8,000 $ 8,000
Parks Project New Spirit Fountain LED Lighting
This project includes the replacement of the
can lighting around the Spirit Fountain and
installation of LED lighting.
100% General Fund
$ 5,000 $ 5,000
Parks Equipment Replacement Zero Turn Mower
Mowing of ELP/PLP/Small Parks/ Right-of-
ways. Trade in existing two mowers at a
approximate value of $2,500 per mower.
100% General Fund
$ 18,000 $ 18,000
Parks Total $ 780,000 $ 193,000
Public Works Project Maintenance PAC Pond Maintenance Part 1
Improvements include installation of riprap
around the perimeter of the water surface of
the pond are needed to assist with future
pond maintenance.
100% General Fund
$ 8,000 $ 8,000
Public Works Payment New PAC Pond Maintenance Part 2
Payment to QuikTrip for maintenance repairs
and improvements in 2016. According to
agreement, payment is due in Dec 2017.
100% General Fund
$ 50,000 $ 50,000
Public Works Project Maintenance Storm Sewer Evaluation and
Repair
Evaluate the existing storm sewer pipe and
structures. Based on data acquired, point
repairs can be made to the storm sewer.
100% General Fund
$ 551,000 $ 36,000
Public Works
Total $ 609,000 $ 94,000
125
Capital Improvement Program
FY 2017
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Police Equipment Replacement In-Car Video Systems
Replace existing in-car video system with
updated system. Purchase two systems in
2016 and one in 2017. Will be on a five-year
maintenance cycle to match warranty
pending wear and tear.
100% General Fund
$ 4,075 $ 4,075
Police Equipment Replacement Patrol Vehicle 2017 AWD Police Ford Taurus Sedan including
emergency equipment, video, radio, etc.100% General Fund
$ 37,075 $ 37,075
Police Total $ 41,150 $ 41,150
Sewer
Multi-Year
Project Year 2 of 2
WWTP Headworks Screen
Rebuild
Rebuild the influent mechanical bar screen at
the WWTP. Screen is used to filter out
plastics, rags and debris. Includes replacing
the screen links, media shafts, and drive chain
links. Begin design/bidding in 2016, construct
in 2017.100% Sewer Fund $ 47,000 $ 47,000
Sewer
Equipment Replacement Sludge Application Equipment
Equipment replacement for the tractor (two
tires and four wheel rims) and wagon (hoes
and hydraulic ram gate) that are used to haul
and distribute biosolids on agricultural fields.100% Sewer Fund $ 7,000 $ 7,000
Sewer Project Replacement WWTP Building Improvements
Replace existing doors and door jams on the
main building at the WWTF.100% Sewer Fund $6,000 $6,000
Sewer
Equipment Replacement Clarifier Drives
Onsite rebuild of the two hydraulic drive units
that make the clarifier mechanisms rotate. 100% Sewer Fund $ 15,000 $ 15,000
Sewer Project Maintenance WWTP Access Road
Replace existing gravel access roadway from
FF Hwy to the WWTP.100% Sewer Fund $ 13,000 $ 13,000
Sewer
Equipment Replacement
Misc. Pump Station
Improvements
Includes installation of FF Hwy Pump Station
valves and mission unit, Pinecrest Valve pit
lid, and McAfee level transducer.100% Sewer Fund $9,000 $9,000
Sewer
Project Replacement 45 Hwy Pump Station
Install new pumps and controls. Begin design
in 2016, construct in 2017.100% Sewer Fund $66,000 $66,000
Sewer Project Replacement
South National P.S. Equipment
Replacement.
Replace pumps, base elbows, rails, along with
electrical work.100% Sewer Fund $67,000 $67,000
Sewer Equipment Replacement McAfee Pump
Rebuild one existing pump at McAfee Pump
Station 100% Sewer Fund $9,000 $9,000
Sewer
Project New CCTV
Program to clean and televise a portion of the
15,000 feet per year of the City's sewers.100% Sewer Fund $56,000 $ 56,000
Sewer
Project Replacement
Downtown Manhole
Reconstruction Phase 2
Second phase of manhole project started in
2016. This involves the reconstruction of
existing manholes.100% Sewer Fund $8,000 $8,000
Sewer
Project Replacement Sanitary Sewer Phase 3
Phase 3 repairs to repair manholes and install
new manholes to access areas in downtown 100% Sewer Fund $60,000 $60,000
Sewer Project Replacement Riverchase Sewer Repair
Remove and replace sewer main in the
Riverchase Subdivision 100% Sewer Fund $40,000 $40,000
Sewer
Project Replacement
Levee Repair / Bank
Stabilization
Repair two location of breeches in the levee
and the streambank failure along the creek
adjacent to the entrance to the sewer plant. 100% Sewer Fund $50,000 $50,000
Sewer Total $ 453,000 $ 453,000
126
Capital Improvement Program
FY 2017
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Streets Equipment Replacement
Dumptruck, 1-ton, 4-wheel
Drive, Snowplow and Salt
Spreader
Replacement of older trucks and
snowplowing equipment. Will replace next
truck in line. Trade-in value approximately
$7,000
100% Transportation Fund
$ 57,000 $ 57,000
Streets Equipment New
Case SR-270 Uniloader and 24"
mini-milling machine
attachment
Purchase new Case SR270 uniloader and
milling attachment to be used for street
patching and repairs, dirt work, etc.
100% Transportation Fund
$ 70,000 $ 70,000
Streets Maintenance New 2" Asphalt Mill and Overlay
Contractor to mill and overlay existing asphalt
streets in the City that have become
deteriorated.
100% Transportation Fund
$ 1,000,000 $ 1,000,000
Streets Maintenance New Curb Repair Repair defective sections of curb due to
general deterioration of the curb.100% Transportation Fund $ 80,000 $ 80,000
Streets Maintenance New Sidewalk Repair
Repair defective sections of sidewalk due to
offsets and settlement in the sidewalk. Also
includes repair of ADA ramps in mill and
overlay areas.
100% Transportation Fund
$ 20,000 $ 20,000
Streets Maintenance New Crack Sealing
Crack sealing of existing street in the City.
Includes rental of crack sealing machine and
crack seal material.
100% Transportation Fund
$ 15,000 $ 15,000
Streets Maintenance New Street Striping
Needed to re-paint areas on the pavement
such as centerlines and stop bars for traffic
safety.
100% Transportation Fund
$ 15,000 $ 15,000
Project New Major Project Improvements -
Route 9 Phase 1 and 2a
Phase 1: Route 45 to 62nd St, Phase 2a: 62nd
St. to past Clark Ave. Upgrade to a 3-lane
urban section with enclosed storm system
and complete street elements
100% Transportation Fund
$ 1,279,112 $ 1,279,112
Streets Total $ 2,536,112 $ 2,536,112
Grand Total $ 4,518,007 $ 3,416,007
2017 Budget Impact
By Funding Source
General Fund $ 384,895
Sewer Fund $ 453,000
Transportation Fund $ 2,536,112
Other Fund $ 42,000
TOTAL $ 3,416,007
127
Capital Improvement Program
FY 2018
Division Account Code Type New or Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Admin/IT
Equipment Replacement Computer Replacement Cycle
Continue cycle to replace 25% of office
computers each year in order to maintain a
four-year replacement cycle for software,
hardware, operating systems, and warranties.
100% General Fund
$ 6,000 $ 6,000
Admin/IT Project Year 2 of 4 Building Safety Upgrades
Install bulletproof glass panels and dais
protection throughout the building in phases.
Phase 2: Municipal Court
100% General Fund
$ 8,920 $ 8,920
Admin/IT Project Maintenance City Hall Building Repairs
Maintenance improvements for City Hall as
identified in the building reserve study
including vinyl tile replacement and phase
two of carpet replacement.
100% General Fund
$ 32,385 $ 32,385
Admin/IT
Project Maintenance Train Depot Building Repairs
Maintenance improvements for the Train
Depot as identified in the building reserve
study including trim and stucco repairs
100% General Fund
$ 9,433 $ 9,433
Admin/IT
Total $ 56,738 $ 56,738
Com Dev Equipment New Building Permit Software
Acquire building permit software with greater
functionality to help manage workflow,
record-keeping, inspections and reporting for
the Building Safety Division. This includes the
purchase of software, installation, conversion
of existing files, implementation and staff
training.
100% General Fund
$ 15,000 $ 15,000
Com Dev
Total $ 15,000 $ 15,000
Parks Project New Maintenance and Equipment
Storage Facility Phase 1
Storage and shop area to protect and
maintain equipment. Shop location is
proposed in conjunction with the proposed
ELP Restroom Facility. The cost includes the
site improvements associated with the
building (access drive, fence, etc.)
100% General Fund
$ 120,000 $ 70,000
Parks Multi-year
Project Year 3 of 3 ELP Low Water Crossing
Improvement
This project would raise the low water
crossing in English Landing Park to reduce the
amount of time the park is closed due to
backwater from the Missouri River flooding
out the crossing.
96% Projects Fund; 4%
Outreach Grant
$ 500,000 $ 468,000
Parks Total $ 620,000 $ 538,000
Police Equipment Replacement Patrol Vehicle 2018 AWD Police Ford Taurus Sedan including
emergency equipment, video, radio, etc.100% General Fund
$ 36,534 $ 36,534
Police Total $ 36,534 $ 36,534
Sewer
Equipment Replacement RAS Pump AFD's
Replacement of three RAS Pump drives that
control the pump speed at WWTP.100% Sewer Fund $5,200 $5,200
Sewer
Equipment Replacement RAS Pump Drives Replacement
Replacement of three RAS Pump adjustable
frequency drives that control the pump speed
at the WWTP (one per year for three years).100% Sewer Fund $ 5,000 $ 5,000
Sewer
Equipment Replacement UV bulbs, ballasts, tubes.
Replace the components of the UV
disinfection system, including amalgam bulbs,
ballasts, and quartz tubes.100% Sewer Fund $12,400 $12,400
Sewer Equipment Replacement Digester Blowers
Replacement of two digester blowers at
WWTP.100% Sewer Fund $17,000 $17,000
Sewer Equipment Replacement Aeration Blowers
Rebuild/Replace two aeration blowers at the
WWTP 100% Sewer Fund $10,000 $10,000
Sewer Project Replacement Clarifier Floor
Replacement of Clarifier Floor. One in 2016
and the other in 2018.100% Sewer Fund $50,000 $50,000
Sewer
Materials New Fencing around Pump Stations
Install new fencing around Pinecrest Pump
Station and FF Hwy Pump Station 100% Sewer Fund $13,000 $13,000
Sewer
Project New Sewer Manhole Inspections
Locate, open, inspect, and assess condition of
manholes. Enter information into database
and record photos. Update GIS map and
database.100% Sewer Fund $29,000 $29,000
Sewer
Project New CCTV
Program to clean and televise a portion of the
15,000 feet per year of the City's sewers.100% Sewer Fund $57,000 $57,000
Sewer
Project Replacement
Downtown Manhole
Reconstruction Phase 2
Second phase of manhole project started in
2016. This involves the reconstruction of
existing manholes.100% Sewer Fund $77,000 $77,000
128
Capital Improvement Program
FY 2018
Division Account Code Type New or Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Sewer
Project Replacement Sanitary Sewer Phase 4
Phase 4 repairs focus on repairing aged and
poor condition sewer pipes, prioritized in the
line database. Includes lines discovered in
the last two years of CCTV work.100% Sewer Fund $15,000 $15,000
Sewer Total $ 290,600 $ 290,600
Streets Maintenance New 2" Asphalt Mill and Overlay
Contractor to mill and overlay existing asphalt
streets in the City that have become
deteriorated.
100% Transportation Fund $ 150,000 $ 150,000
Streets Maintenance New Curb Repair Repair defective sections of curb due to
general deterioration of the curb.100% Transportation Fund $ 30,000 $ 30,000
Streets Maintenance New Sidewalk Repair
Repair defective sections of sidewalk due to
offsets and settlement in the sidewalk. Also
includes repair of ADA ramps in mill and
overlay areas.
100% Transportation Fund $ 20,000 $ 20,000
Streets Maintenance New Crack Sealing
Crack sealing of existing street in the City.
Includes rental of crack sealing machine and
crack seal material.
100% Transportation Fund $ 15,000 $ 15,000
Streets Maintenance New Street Striping
Needed to re-paint areas on the pavement
such as centerlines and stop bars for traffic
safety.
100% Transportation Fund $ 15,000 $ 15,000
Streets Equipment Replacement Street Department
Truck/Plow/Spreader
Replacement of older trucks and
snowplowing equipment. Will replace next
truck in line. Trade-in value approximately
$7,000
100% Transportation Fund
$ 59,000 $ 59,000
Streets Total $ 289,000 $ 289,000
Grand Total $ 1,307,872 $ 1,225,872
2018 Budget Impact
By Funding Source
General Fund $ 168,272
Sewer Fund $ 290,600
Transportation Fund $ 289,000
Other Fund $ 478,000
TOTAL $ 1,225,872
129
Capital Improvement Program
FY 2019
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Admin/IT Equipment Replacement Computer Replacement Cycle
Continue cycle to replace 25% of office
computers each year in order to maintain a
four-year replacement cycle for software,
hardware, operating systems, and warranties.
100% General Fund
$ 6,000 $ 6,000
Admin/IT Equipment Replacement Copier
The PD copier will be reaching end-of-life
service in the next few years and will need to
be replaced. The existing plan is to replace
the Admin copier and rotate the existing
machine to PD. Purchasing has previously
been determined to provide significant
savings over leasing.
100% General Fund
$ 9,000 $ 9,000
Admin/IT Project Maintenance City Hall Building Repairs
Maintenance improvements for City Hall as
identified in the building reserve study
including internal/external paint finishes and
phase three of carpet replacement.
100% General Fund
$ 52,221 $ 52,221
Admin/IT Project Year 3 of 4 Building Safety Upgrades
Install bulletproof glass panels and dais
protection throughout the building in phases.
Phase 3: Administration Part 1
100% General Fund
$ 13,500 $ 13,500
Admin/IT
Project Maintenance Train Depot Building Repairs
Maintenance improvements for the Train
Depot as identified in the building reserve
study including HVAC Replacement,
Paver/Repair Replacement, and Fence
Repair/Replacement
100% General Fund
$ 67,580 $ 67,580
IT Total $ 148,301 $ 148,301
Parks Equipment Replacement JD 6-Series Tractor with Turf
Tires
Replacement for aging (30+ years) tractor in
fleet used primarily to mow riverfront parks.
Can also handle a boom mower (shared with
Streets) for mowing medians and riverbank.
50% General Fund; 50%
Outreach Grant $ 40,000 $20,000
Parks Equipment New Brush Hog Mower Attachment Attachment to 6-series tractor used for
mowing wetland area and river bank. 100% General Fund $ 25,000 $25,000
Parks Project Replacement
Office, Renovations (Incl.
Finishes, Furnishings and
Appliances)
Vinyl floor coverings, Paint finishes, plumbing
fixtures, light fixtures, Kitchenette with
cabinetry and minor appliances, furnishings
including a desk, chairs and bookcase
100% General Fund $ 10,612 $10,612
Parks Total $75,612 $55,612
Police Equipment Replacement Patrol Vehicle 2019 AWD Police Ford Taurus Sedan including
emergency equipment, video, radio, etc.100% General Fund
$37,264 $37,264
Police Total $ 37,264 $ 37,264
Public Works Project New Thousand Oaks Tornado Siren
Construct new tornado siren to cover the gap
in service on the west side of Parkville around
Thousand Oaks.
75% County, Developer,
SPCPD; 25% General Fund $23,000 $5,750
Public Works
Total $23,000 $5,750
Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund $11,500 $11,500
Sewer
Equipment Replacement Self Priming Pump
Engine Driven Trash Pump for By-Pass and
Tank Cleaning. Can be used for flood
response and system overflow bypasses.100% Sewer Fund $26,000 $26,000
Sewer
Project New CCTV
Program to clean and televise a portion of the
15,000 feet per year of the City's sewers.100% Sewer Fund $58,000 $58,000
Sewer
Project Replacement Sanitary Sewer Phase 4
Phase 4 repairs focus on repairing aged and
poor condition sewer pipes, prioritized in the
line database. Includes lines discovered in
the last two years of CCTV work.100% Sewer Fund $288,000 $288,000
Sewer Total $ 383,500 $ 383,500
130
Capital Improvement Program
FY 2019
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Streets Maintenance New 2" Asphalt Mill and Overlay
Contractor to mill and overlay existing asphalt
streets in the City that have become
deteriorated.
100% Transportation Fund $ 155,000 $ 155,500
Streets Maintenance New Curb Repair Repair defective sections of curb due to
general deterioration of the curb.100% Transportation Fund $ 30,000 $ 30,000
Streets Maintenance New Sidewalk Repair
Repair defective sections of sidewalk due to
offsets and settlement in the sidewalk. Also
includes repair of ADA ramps in mill and
overlay areas.
100% Transportation Fund $ 20,000 $ 20,000
Streets Maintenance New Crack Sealing
Crack sealing of existing street in the City.
Includes rental of crack sealing machine and
crack seal material.
100% Transportation Fund $ 15,000 $ 15,000
Streets Maintenance New Street Striping
Needed to re-paint areas on the pavement
such as centerlines and stop bars for traffic
safety.
100% Transportation Fund $ 15,000 $ 15,000
Streets Equipment Replacement Street Department
Truck/Plow/Spreader
Replacement of older trucks and
snowplowing equipment. Will replace next
truck in line. Trade-in value approximately
$7,000
100% Transportation Fund
$ 61,000 $ 61,000
Streets Total $ 296,000 $ 296,500
Grand Total $ 963,677 $ 926,927
2019 Budget Impact
By Funding Source
General Fund $ 246,927
Sewer Fund $ 383,500
Transportation Fund $ 296,500
Other Fund $ -
TOTAL $ 926,927
131
Capital Improvement Program
FY 2020
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Admin/IT Equipment Replacement Computer Replacement Cycle
Continue cycle to replace 25% of office
computers each year in order to maintain a
four-year replacement cycle for software,
hardware, operating systems, and warranties.
100% General Fund
$ 6,000 $ 6,000
Admin/IT Project Maintenance City Hall Building Repairs
Maintenance improvements for City Hall as
identified in the building reserve study
including masonry inspection/repair, Phased
replacement of ceiling-mounted cassettes,
and phase four of carpet replacement.
100% General Fund
$ 62,439 $ 62,439
Admin/IT Project Year 4 of 4 Building Safety Upgrades
Install bulletproof glass panels and dais
protection throughout the building in phases.
Phase 4: Administration Part 2
100% General Fund
$ 10,500 $ 10,500
IT Total $ 78,939 $ 78,939
Com Dev Project Replacement Master Plan Update
The Master Plan is recommended for update
at least once every 10 years to ensure data
(e.g., population, economic development,
housing, land use, public facilities and
transportation) is current. The Parkville
Master Plan was adopted in 2009 and, based
on a 10-year timeline, is scheduled to be
updated in 2019 or shortly thereafter.
100% General Fund
$ 175,000 $175,000
Com Dev
Total $ 175,000 $175,000
Parks Project New Dog Park Shade Structure Construct a shade structure at the entrance of
the two dog parks in Platte Landing Park.
50% Outreach Grant
50% Donations $ 40,000 $20,000
Parks Multi-year
Project New
Alloe Creek/English Landing
Park Flood Berm (Stream bank
upgrade)
Multi-year project to construct the White
Alloe Creek flood berm in phases. Will involve
flat rock creek banks between railroad tracks
and Alloe crossing.
100% General Fund
$ 150,000 $50,000
Parks Total $190,000 $70,000
Police Equipment Replacement Patrol Vehicle 2020 AWD Police Ford Taurus Sedan including
emergency equipment, video, radio, etc.100% General Fund
$ 38,010 $ 38,010
Police Total $ 38,010 $ 38,010
Sewer Equipment Replacement Aeration Blowers
Rebuild/Replace two aeration blowers at the
WWTP 100% Sewer Fund $ 10,000 $ 10,000
Sewer Equipment Replacement Pinecrest Pump
Rebuild existing pump at Pinecrest Pump
Station 100% Sewer Fund $ 4,500 $ 4,500
Sewer
Project New CCTV
Program to clean and televise a portion of the
15,000 feet per year of the City's sewers.100% Sewer Fund $ 59,000 $ 59,000
Sewer
Project Replacement Sanitary Sewer Phase 5
Phase 4 repairs focus on repairing more lines,
based on priority. Will include rebuild of
small lines in old downtown areas.100% Sewer Fund $ 275,000 $ 275,000
Sewer Total $ 348,500 $ 348,500
132
Capital Improvement Program
FY 2020
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Streets Maintenance New 2" Asphalt Mill and Overlay
Contractor to mill and overlay existing asphalt
streets in the City that have become
deteriorated.
100% Transportation Fund $ 160,000 $ 160,000
Streets Maintenance New Curb Repair Repair defective sections of curb due to
general deterioration of the curb.100% Transportation Fund $ 30,000 $ 30,000
Streets Maintenance New Sidewalk Repair
Repair defective sections of sidewalk due to
offsets and settlement in the sidewalk. Also
includes repair of ADA ramps in mill and
overlay areas.
100% Transportation Fund $ 20,000 $ 20,000
Streets Maintenance New Crack Sealing
Crack sealing of existing street in the City.
Includes rental of crack sealing machine and
crack seal material.
100% Transportation Fund $ 15,000 $ 15,000
Streets Maintenance New Street Striping
Needed to re-paint areas on the pavement
such as centerlines and stop bars for traffic
safety.
100% Transportation Fund $ 15,000 $ 15,000
Streets Equipment Replacement Street Department
Truck/Plow/Spreader
Replacement of older trucks and
snowplowing equipment. Will replace next
truck in line. Trade-in value approximately
$7,000
100% Transportation Fund
$ 63,000 $ 63,000
Streets Total $ 303,000 $ 303,000
Grand Total $ 1,133,449 $ 1,013,449
2020 Budget Impact
By Funding Source
General Fund $ 361,949
Sewer Fund $ 348,500
Transportation Fund $ 303,000
Other Fund $ -
TOTAL $ 1,013,449
133
Capital Improvement Program
FY 2021
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Admin/IT Equipment Replacement Computer Replacement Cycle
Continue cycle to replace 25% of office
computers each year in order to maintain a
four-year replacement cycle for software,
hardware, operating systems, and warranties.
100% General Fund
$ 6,000 $ 6,000
Admin/IT Equipment Replacement Security System Upgrade Security System Upgrade. Fifty percent (50%)
of the security system.100% General Fund $ 11,041 $ 11,041
Admin/IT
Project Maintenance Train Depot Building Repairs
Maintenance improvements for the Train
Depot as identified in the building reserve
study including Bench Repairs
100% General Fund
$ 4,416 $ 4,416
IT Total $ 21,457 $ 21,457
Police Equipment Replacement Patrol Vehicle 2021 AWD Police Ford Taurus Sedan including
emergency equipment, video, radio, etc.100% General Fund
$ 38,770 $ 38,770
Police Total $ 38,770 $ 38,770
Sewer Equipment Replacement McAfee Pump
Rebuild one existing pump at McAfee Pump
Station 100% Sewer Fund $9,000 $9,000
Sewer
Equipment Replacement
WWTP Headworks Screen
Replacement.
Replace the influent mechanical bar screen at
the WWTP. Was installed in 2004.100% Sewer Fund $ 140,000 $ 140,000
Sewer
Project New CCTV
Program to clean and televise a portion of the
15,000 feet per year of the City's sewers.100% Sewer Fund $ 60,000 $ 60,000
Sewer Total $ 209,000 $ 209,000
Parks
Multi-year
Project New
Alloe Creek/English Landing
Park Flood Berm (Stream bank
upgrade)
Multi-year project to construct the White
Alloe Creek flood berm in phases. Will involve
flat rock creek banks between railroad tracks
and Alloe crossing. 100% General Fund $150,000 $50,000
Parks Total $150,000 $50,000
Streets Maintenance New 2" Asphalt Mill and Overlay
Contractor to mill and overlay existing asphalt
streets in the City that have become
deteriorated.
100% Transportation Fund $ 170,000 $ 170,000
Streets Maintenance New Curb Repair Repair defective sections of curb due to
general deterioration of the curb.100% Transportation Fund $ 30,000 $ 30,000
Streets Maintenance New Sidewalk Repair
Repair defective sections of sidewalk due to
offsets and settlement in the sidewalk. Also
includes repair of ADA ramps in mill and
overlay areas.
100% Transportation Fund $ 20,000 $ 20,000
Streets Maintenance New Crack Sealing
Crack sealing of existing street in the City.
Includes rental of crack sealing machine and
crack seal material.
100% Transportation Fund $ 15,000 $ 15,000
Streets Maintenance New Street Striping
Needed to re-paint areas on the pavement
such as centerlines and stop bars for traffic
safety.
100% Transportation Fund $ 15,000 $ 15,000
Streets Equipment Replacement Street Department
Truck/Plow/Spreader
Replacement of older trucks and
snowplowing equipment. Will replace next
truck in line. Trade-in value approximately
$7,000
100% Transportation Fund
$ 65,000 $ 65,000
Streets Total $ 315,000 $ 315,000
Grand Total $ 734,227 $ 634,227
2021 Budget Impact
By Funding Source
General Fund $ 110,227
Sewer Fund $ 209,000
Transportation Fund $ 315,000
Other Fund $ -
TOTAL $ 634,227
134
Capital Improvement Program
FY 2022
Division
Account
Code Type
New or
Replacement?Name Project Description Funding Source Total Cost
Budget
Impact
Admin/IT Equipment Replacement Computer Replacement Cycle
Continue cycle to replace 25% of office
computers each year in order to maintain a
four-year replacement cycle for software,
hardware, operating systems, and warranties.
100% General Fund
$ 6,000 $ 6,000
Admin/IT Project Maintenance City Hall Building Repairs
Maintenance improvements for City Hall as
identified in the building reserve study
including holding cell repairs, IT room split
system replacement, and concrete flatwork.
100% General Fund
$ 25,883 $ 25,883
Admin/IT
Project Maintenance Train Depot Building Repairs
Maintenance improvements for the Train
Depot as identified in the building reserve
study including window and door
replacement
100% General Fund
$ 14,640 $ 14,640
IT Total $ 46,523 $ 46,523
Police Equipment Replacement Patrol Vehicle 2022 AWD Police Ford Taurus Sedan including
emergency equipment, video, radio, etc.100% General Fund
$ 39,000 $ 39,000
Police Total $ 39,000 $ 39,000
Sewer
Equipment Replacement UV bulbs, ballasts, tubes.
Replace the components of the UV
disinfection system, including amalgam bulbs,
ballasts, and quartz tubes.100% Sewer Fund $12,400 $12,400
Sewer Project Replacement
South National P.S. Equipment
Replacement.
Replace pumps, base elbows, rails, along with
electrical work.100% Sewer Fund $6,000 $6,000
Sewer Equipment Replacement Pinecrest Pump
Rebuild existing pump at Pinecrest Pump
Station 100% Sewer Fund $4,500 $4,500
Sewer
Project New CCTV
Program to clean and televise a portion of the
15,000 feet per year of the City's sewers.100% Sewer Fund $61,000 $61,000
Sewer
Project Replacement
Sanitary Sewer - Ongoing
Renewal
Once the five phases of repair are complete,
City will focus on periodic projects to rebuild
sewer pipes, using primarily the CIPP process.100% Sewer Fund $95,000 $95,000
Sewer Total $ 178,900 $ 178,900
Parks
Multi-year
Project New
Alloe Creek/English Landing
Park Flood Berm (Stream bank
upgrade)
Multi-year project to construct the White
Alloe Creek flood berm in phases. Will involve
flat rock creek banks between railroad tracks
and Alloe crossing. 100% General Fund $150,000 $ 50,000
Parks Total $ 150,000 $ 50,000
Streets Maintenance New 2" Asphalt Mill and Overlay
Contractor to mill and overlay existing asphalt
streets in the City that have become
deteriorated.
100% Transportation Fund $ 175,000 $ 175,000
Streets Maintenance New Curb Repair Repair defective sections of curb due to
general deterioration of the curb.100% Transportation Fund $ 30,000 $ 30,000
Streets Maintenance New Sidewalk Repair
Repair defective sections of sidewalk due to
offsets and settlement in the sidewalk. Also
includes repair of ADA ramps in mill and
overlay areas.
100% Transportation Fund $ 20,000 $ 20,000
Streets Maintenance New Crack Sealing
Crack sealing of existing street in the City.
Includes rental of crack sealing machine and
crack seal material.
100% Transportation Fund $ 15,000 $ 15,000
Streets Maintenance New Street Striping
Needed to re-paint areas on the pavement
such as centerlines and stop bars for traffic
safety.
100% Transportation Fund $ 15,000 $ 15,000
Streets Equipment Replacement Street Department
Truck/Plow/Spreader
Replacement of older trucks and
snowplowing equipment. Will replace next
truck in line. Trade-in value approximately
$7,000
100% Transportation Fund
$ 67,000 $ 67,000
Streets Total $ 322,000 $ 322,000
Grand Total $ 736,423 $ 636,423
2021 Budget Impact
By Funding Source
General Fund $ 135,523
Sewer Fund $ 178,900
Transportation Fund $ 322,000
Other Fund $ -
TOTAL $ 636,423
135
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Administration Project Replacement Roof,
Thermoplastic Roof replacement 100% General
Fund $164,262 $164,262
Administration Equipment Replacement
Court Dept.
Break Room
Furnishings
add description and year/future 100% General
Fund $21,848 $21,848
Administration Equipment Replacement Court Dept.
Furnishings Replacement/Update of furnishings 100% General
Fund $7,428 $7,428
Administration Equipment Replacement
Police
Department
Furnishings
Replacement/Update of furnishings 100% General
Fund $7,283 $7,283
Administration Equipment Replacement
Upstairs
Administration
Furnishings
Replacement/Update of furnishings 100% General
Fund $16,329 $16,329
Administration Equipment Replacement Holding Cell
Repairs Replacement/Update of furnishings 100% General
Fund $14,640 $14,640
Administration Equipment Replacement Upstairs
Furnishings Replacement/Update of furnishings 100% General
Fund $16,329 $16,329
Train Depot Project Replacement Carpet
Replacement
Replacement of 67 square yards of
carpet
100% General
Fund $4,161 $4,161
Train Depot Project Replacement Tile Floor
Coverings
Replacement of 90 square yards of tile
floor coverings
100% General
Fund $11,389 $11,389
Train Depot Project Replacement Kitchenette
Renovation
Replacement of countertops, cabinets
and appliances
100% General
Fund $5,272 $5,272
Train Depot Project Replacement Light Fixtures
and Fans Replacement of Light Fixtures and Fans 100% General
Fund $7,030 $7,030
Train Depot Project Replacement Paint Finishes Replacement of approximately 6,400
square feet of the interior paint finishes.
100% General
Fund $7,499 $7,499
Train Depot Project Replacement Rest Room
Renovation
Replacement of restroom features
including plumbing fixtures and
furnishings
100% General
Fund $3,515 $3,515
Train Depot Project Replacement Tile Floor
Coverings
Replacement of 90 square yards of tile
floor coverings
100% General
Fund $11,389 $11,389
Train Depot Project Replacement Kitchenette
Renovation
Replacement of countertops, cabinets
and appliances
100% General
Fund $5,272 $5,272
Train Depot Project Replacement Light Fixtures
and Fans Replacement of Light Fixtures and Fans 100% General
Fund $7,030 $7,030
Train Depot Project Replacement Paint Finishes Replacement of approximately 6,400
square feet of the interior paint finishes.
100% General
Fund $7,499 $7,499
Train Depot Project Replacement Rest Room
Renovation
Replacement of restroom features
including plumbing fixtures and
furnishings
100% General
Fund $3,515 $3,515
Court Equipment New Eticket System Electronic ticketing and organization
system for Municipal Court
100% General
Fund $20,000 $20,000
Community
Development Project New
Highway 45
Corridor Plan
Improvements
The Highway 45 Corridor Plan includes
design guidance tools for the City,
County, developers and landowners to
implement as development occurs in the
future. Project includes implementation
of landscaping, pedestrian-level street
lighting, and other pedestrian amenities
along Hwy 45 throughout Parkville city
limits.
100% General
Fund $30,000 $30,000
136
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Nature Sanctuary Project
Nature
Sanctuary Entry
Pavilion
Construct an interpretive center for the
Nature Sanctuary. The shelter would be
functional for three of the four seasons.
It would hold picnic tables and storage
space for the program supplies, tables
and chairs. The shelter includes a small
office space and family restroom.
80%
Grants/Donation
s; 20% Nature
Sanctuary Fund
$120,000 $24,000
Nature Sanctuary Project New Additional
Access Points
Provide additional access points to the
Nature Sanctuary from Park University /
Riss Lake. This includes improvements to
parking areas and signage.
80% General
Fund; 20%
Nature
Sanctuary Fund
$80,000 $80,000
Parks Project New Grigsby Trail
Widening
Costs to purchase material to widen the
existing trail around Grigsby Field.
100% General
Fund $5,000 $5,000
Parks Project New
Trail Lighting -
Platte Landing
Park
Install solar lighting along the loop trail
in Platte Landing Park.
100% General
Fund $100,000 $100,000
Parks Maintenance New
Southern Platte
Pass Trail
Maintenance
The City is responsible for maintenance
of the multi-modal trail along Route 45
that is beginning to show wear. Funds
need to be budgeted for periodic routine
maintenance. The need will grow with
the completion of Route 45 - Phase C.
100%
Transportation
Fund
$50,000 $50,000
Parks Project New
Grigsby Field
Bleacher Shade
Canopy
This project would add sun shades over
the bleachers.
100% General
Fund $20,000 $20,000
Parks Project Replacement
Asphalt
Pavement, Total
Replacement
650 square yards of parking areas and
access drives
100% General
Fund $21,705 $21,705
Parks Project Replacement Fence Replace 510 linear feet of perimeter
wood fence at the Parks Building.
100% General
Fund $24,499 $24,499
Streets Equipment New Wood Chipper
Purchase wood chipper to chip the tree
limbs. This equipment can be used by
Parks, Streets and Nature Sanctuary
100%
Transportation
Fund
$25,000 $25,000
Streets Equipment New Mini-Excavator
The mini-excavator is a multi-purpose
piece of equipment that can be used
frequently by all divisions, but primarily
for projects in the streets department.
With the smaller equipment, the crews
can work in smaller areas.
100%
Transportation
Fund
$100,000 $100,000
Streets Project New Lakeview Drive
Dam
Reconstruct Lakeview Drive along the
dam to assist with the drainage, direct
the stormwater to the inlets and prevent
ponding. Project will include adjusting
the elevation of the roadway and new
curbs
75%
Transportation
Fund
25% County
Stormwater
Grant
$400,000 $100,000
137
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Streets Project Replacement
Roof, Metal
(Incl. Gutters
and
Downspouts)
Roof and gutter replacement. Approx. 47
squares of corrugated sheet metal
roofing with exposed fasteners
100% General
Fund $41,075 $41,075
Streets Project Replacement Walls, Steel
Siding
Steel siding repair and replacement.
Approximately 3,660 square feet of the
exterior walls
100% General
Fund $20,943 $20,943
Streets Project Replacement
Windows and
Doors, Metal
Frames
Replacement of approximately 60 square
feet of metal frame windows and doors.
100% General
Fund $2,872 $2,872
Streets Project Replacement
Office,
Renovations
(Incl. Finishes,
Furnishings and
Appliances)
Wood wall coverings, Paint finishes on
the shop area walls, plumbing fixtures,
light fixtures, cabinetry and minor
appliances, Furnishings including desks
and chairs
100% General
Fund $16,646 $16,646
Streets Project Replacement Air Handling
Unit
Replacement of the two packaged
terminal air conditioner (PTAC) units
serve the Streets Barn.
100% General
Fund $8,323 $8,323
Streets Project Replacement Unit Heaters
Replacement of two gas-fired unit
heaters provide heat to the shop during
the winter months
100% General
Fund $3,121 $3,121
Streets Project Replacement Septic System Septic system replacement/repair 100% General
Fund $11,262 $11,262
Streets Project New
Main Street
Brick Sidewalk
Improvements
Reconstruct brick sidewalks along Main
Street. Project includes providing a solid
base course to prevent differential
settlement.
100%
Transportation
Fund
$500,000 $500,000
Streets Project Replacement Overhead Doors Garage Door Replacement 100% General
Fund $10,924 $10,924
Streets Project Replacement Salt Storage
Replacement of salt storage canopy and
frame at the Streets Barn. The structure
comprises a concrete base and 2,400
square feet of canvas coverings. The
canopy was replaced in approximately
2006, is in fair overall condition, and has
a useful life of 10- to 15-years.
100% General
Fund $55,137 $55,137
Streets Project Replacement
Asphalt
Pavement, Total
Replacement
420 square yards of parking areas and
access drives at the Streets Barn.
100% General
Fund $107,615 $107,615
Public Works Maintenance New
Storm Sewer
Evaluation and
Repair
Evaluate the existing storm sewer pipe
and structures. Based on data acquired,
point repairs can be made to the storm
sewer.
100%
Transportation
fund
$551,000 $551,000
Public Works Project New
Elm Street Creek
Crossing
Improvement
This project would reduce the likelihood
of water overtopping Elm Street.
Immediate project would repair culvert
at 11th Street and improve
guardrail/roadway
50%
Transportation
Fund
50% County
Stormwater
Grant
$240,000 $120,000
138
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Public Works Project New
Mill Street
Culvert
Guardrail
This project would add guardrails along
Mill Street just west of Crooked Road.
100%
Transportation
Fund
$50,000 $50,000
Public Works Project New River Road Ditch
Work
Reconstruct the ditch along River Road
by Thousand Oaks. Allow additional
discharge by railroad pipe.
50%
Transportation
Fund
50% County
Stormwater
Grant
$50,000 $25,000
Public Works Project New
76th Street
Bridge
Reconstruction
Reconstruct bridge along 76th Street
that has deteriorated over time. Based
on MoDOT bridge ratings, this bridge is
one of the worst in Platte County.
20%
Transportation
Fund
80% BRO
Funding from
Platte County
$800,000 $160,000
Public Works Project New 6th Street
Spillway
Reconstruct the spillway to increase the
flow through the pipes and change
profile of low water crossing to prevent
overtopping
50%
Transportation
Fund
50% County
Stormwater
Grant
$200,000 $100,000
Public Works Project Replacement Relocate Siren
#4
Relocate existing tornado siren (Siren #4)
to an accessible location for service.
100% General
Fund $5,500 $5,500
Streets Project New
Route 9 from
Clark to Parkville
Athletic Complex
Construct a signal at Clark Avenue;
coordinate signal with a pedestrian
crossing across Route 9; allow for future
connection on east side of intersection
for development (Green property);
traffic calming along 63rd St.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$2,242,820 $448,564
Streets Project New
Route 9 from
Parkville Athletic
Complex to
Lakeview Drive
Upgrade to a 3-lane urban section with
complete street elements; define
driveway access locations; provide
frontage "slip" lane where possible; work
with property owners for parking
modifications
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$1,263,000 $252,600
Streets Project New
Route 9 from
Lakeview Drive
to 13th St.
Upgrade to a 3-lane urban section with
complete street elements; extend Main
St. and connect with Lakeview Dr.
(includes property acquisition costs)
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$2,815,000 $563,000
139
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Streets Project New
Route 9 from
13th St. to 12th
St.
Upgrade to a complete urban section;
retaining wall reconstruction; add side
street sidewalks; add turn lanes.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$393,700 $78,740
Streets Project New
Route 9 from
12th St. to 7th
St.
Upgrade to a complete urban section;
retaining wall reconstruction; add side
street sidewalks; add turn lanes.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$675,000 $135,000
Streets Project New Route 9 from
7th St. to 5th St.
Upgrade to a complete urban section;
retaining wall reconstruction; add side
street sidewalks; interesection
improvements at 6th St.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$554,600 $110,920
Streets Project New Route 9 from
5th St. to 2nd St.
Upgrade to a complete urban section;
retaining wall reconstruction; side street
sidewalks; extend the White Alloe Creek
Trail connection from 6th St. to 1st
St./Route 9.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$290,600 $58,120
Streets Project New
Route 9 from
2nd St. to White
Alloe Creek
Upgrade to a complete urban section;
add a signalized intersection at 1st St.;
must be coordinated with other project
sections along Route 9.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$707,500 $141,500
Streets Project New
Route 9 from
White Alloe
Creek to Park
University Dr.
Upgrade to a complete urban section;
lane widening; signal modifications; must
be coordinated with other project
sections.
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$258,500 $51,700
140
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Streets Project New
Route 9 from
Park University
Dr. to Coffey Rd.
Lane widening; extended turn lanes at
Coffey Rd.; trail extension
80% Grants, 20%
Other sources
TBD
(Transportation
Fund, General
Fund,
development
costs, CID/TDD)
$2,300,000 $460,000
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $26,000 $26,000
Community
Development Project New
OTD-R Zoning
District and
Guidelines
In 2011 the City adopted the new Old
Town District - Residential Zone and
related guidelines to preserve the
character of the downtown
neighborhood. This project would rezone
residential properties from R-4 Multi-
Family to the new OTD-R. Costs include
notifications, legal reviews, map and
code updates, legal notices, etc. Public
meetings and workshops are not
included.
100% General
Fund $10,000 $10,000
Parks Project New
Perimeter Trail
at Small Dog
Park
Construct a limestone screenings walking
trail around the perimeter fence inside
the Platte Landing Park small dog parks.
Recommend cost-sharing with dog park
donations or a Platte County Outreach
Grant.
50% General
Fund; 50%
grants
$7,000 $3,500
Parks Project New Dog Park
Amenities
Provide an obstacle course and play
equipment for the dog park.
Recommend cost-sharing with dog park
donations or a Platte County Outreach
Grant.
50% General
Fund; 50%
grants
$10,000 $5,000
Parks Project New
Trail Lighting -
Platte Landing
Park
Install solar lighting along the loop trail
in Platte Landing Park.
100% General
Fund $50,000 $50,000
Parks Project New Platte Landing
Park Playground
This project would add a playground at
Platte Landing Park. Could be funded in
whole or part through an Outreach
Grant.
100% General
Fund $50,000 $50,000
Parks Maintenance New
Southern Platte
Pass Trail
Maintenance
The City is responsible for maintenance
of the multi-modal trail along Route 45
that is beginning to show wear. Funds
need to be budgeted for periodic routine
maintenance. The need will grow with
the completion of Route 45 - Phase C.
100%
Transportation
Fund
$50,000 $50,000
Parks Project New
Grigsby Field
Bleacher Shade
Canopy
This project would add sun shades over
the bleachers.
100% General
Fund $20,000 $20,000
141
Capital Improvement Program
Unfunded Future Projects
Division Type New or Replacement?Name Project Description Funding Source Total Cost Budget Impact
Administration Equipment New
Facility
Reservation
Management
Software
Software for parks and facility
reservations to streamline online
reservations and payments.
100% General
Fund $25,917 $25,917
Public Works Project New Railroad Quiet
Zones
Necessary improvements at East St. and
Main St. to establish a railroad Quiet
Zone in downtown Parkville.
100% General
Fund $1,000,000 $1,000,000
Public Works Project New
Livable
Communities
Recommendatio
ns - Phase 1
Placeholder for Phase 1 intersection
improvements as recommended in the
Livable Communities Study to improve
transportation flow through downtown.
Improvements are subject to design but
may include bump-out islands,
landscaping, and crossing improvements.
100% General
Fund $500,000 $500,000
Stormwater Project New
Parkville Athletic
Complex (PAC)
Detention Pond
Dredging
Removal of unwanted silt in the bottom
of the retention pond.
100% General
Fund $100,000 $100,000
Public Works Project New City Entry
Signage
Improve entryway signage at key
intersections.
100% General
Fund $50,000 $50,000
Stormwater Project New
Main Street
Drainage
Improvements
This project would improve the
stormwater drainage along Main Street
from the river to approx. 12th Street.
100% General
Fund $500,000 $500,000
Streets/Parks Project New Main Street
Bridge Widening
Current bridge width is only 1 1/2 lanes.
This is a potential conflict area as activity
in Platte Landing Park grows, particularly
with heavy vehicle/truck traffic for the
boat ramp.
100% General
Fund $100,000 $100,000
Streets Project New
Bell Road
Improvements
(63rd St. to 59th
Terrace)
This project would regrade the street,
add curb and gutter, sidewalks, utilities,
and lighting.
100% General
Fund $1,500,000 $1,500,000
Streets Maintenance New
Full Depth
Patching and
Street
Replacement
Street maintenance program currently
does not include funding for complete
street replacement. Staff recommends
annual patching ($25,000) and bi-annual
funding for major repairs ($300,000).
100%
Transportation
Fund
$325,000 $325,000
Streets Project New
Kelly Industrial
Park Street
Replacement
Full Depth replacement of the concrete
streets in the development that are in
need of replacement.
100%
Transportation
Fund
$300,000 $300,000
Administration Equipment Replacement HVAC
Replacement
Replacement of the 50 Ton RTU and 10
Ton RTU.
100% General
Fund $90,000 $90,000
TOTAL $ 20,206,949 $ 9,716,873
Future Budget
Impact
By Funding
Source
General Fund $4,856,729
Sewer Fund $0
Transportation
Fund $4,756,144
Other Fund $104,000
TOTAL $9,716,873
142
Department/Division 2013 2014 2015 2016 Percent +/-
Administration-City Clerk
Dog Licenses 145 185 134 141 5%
New N/A N/A 18 29 61%
Renewal N/A N/A 114 112 -2%
Golf Carts Permits 42 50 52 20 -62%
Park Reservations 229 242 294 366 24%
Fingerprint Payments 96 58 118 54 -54%
Public Information Requests 3 10 44 49 11%
Solicitor/Peddler Permits N/A 5 19 15 -21%
Total Business Licenses 439 429 501 504 1%
New Business Licenses 86 77 109 94 -14%
In Town N/A N/A 15 21 40%
Out of Town N/A N/A 94 73 -22%
Renewed Business Licenses N/A N/A 392 399 2%
In Town N/A N/A 208 216 4%
Out of Town N/A N/A 184 183 -1%
Delinquent In Town Businesses N/A N/A 29 6 -79%
Paid but not fulfilled all requirements N/A N/A 9 4 -56%
Never renewed N/A N/A 4 2 -50%
Total Liquor Licenses 28 29 34 32 -6%
New N/A N/A 4 2 -50%
Changed N/A N/A 2 3 50%
Renewed N/A N/A 23 23 0%
Picnic N/A N/A 5 5 0%
Fishing Permits N/A N/A 9 5 -44%
Administration-Finance
Total salary and benefit expenditures
jurisdiction-wide 1,940,319$ $2,007,096 $1,960,843 $2,161,441 10%
Full-time regular employees on the payroll 35 34 35 36 3%
Average years of service for all full-time
regular jurisdiction employees 8.6 9.5 7 7.7 10%
Employee Turnover Rate 23%31%20%19%-5%
Avg. Days to Fill Open Positions N/A N/A 73 51 -30%
Sick Leave Hour Utilization Rate 15%45%30%44%47%
Non-Sewer Payments Collected by Credit
Card N/A $5,638.14 $42,739.92 $68,209.87 60%
Credit Card Processing Fees Paid (Jan. 1 -
Oct. 31) N/A N/A $1,511.74 $2,410.30 59%
Card Convenience Fee (Jan. 1 - Oct. 31) N/A N/A $1,312.50 $2,054.05 56%
Convenience Fee Coverage of Processing
Fees N/A N/A 87%85%-2%
Administration-Misc.
Facebook Page Likes 500 1800 2599 3,719 43%
Number of Posts N/A N/A 325 822 153%
Average Engaged User per Post N/A N/A 69 61 -12%
Unique Facebook Post Reach N/A N/A 200,805 835,844 316%
Average Post Reach per Post N/A N/A 618 998 62%
Performance Statistics
143
Performance Statistics
Total Facebook Post Impressions N/A N/A 396,936 1,710,637 331%
Average Post Impressions per Post N/A N/A 1,221 2,086 71%
Twitter Follows 650 1200 1623 2,023 25%
Twitter Impressions N/A N/A N/A 352 N/A
Twitter Retweets N/A N/A N/A 288 N/A
Mail Chimp Subscribers N/A N/A N/A 644 0%
Mail Chimp Messages Sent N/A N/A N/A 135 N/A
Press Releases N/A N/A N/A 37 N/A
Viemo Video Plays 793 879 1430 910 -36%
Live Stream Plays N/A 681 1354 1287 -5%
Court
Total Citations Processed 1,657 2,021 1,603 1,387 -13%
Speeding Citations 796 1,030 745 518 -30%
Unregistered Vehicles 228 196 181 166 -8%
Stop Sign Violations 63 153 94 92 -2%
Operating a vehicle without insurance 53 88 49 50 2%
Parking violation 14 67 48 46 -4%
Shoplifting 42 46 26 24 -8%
DWI 31 40 37 19 -49%
Police
Total Part 1 Crimes Taken N/A 133 132 127 -4%
Total Part 1 Crimes Cleared N/A 80 70 77 10%
Criminal Homicide 0 0 0 0 0%
Forcible Rape 4 3 1 1 0%
Robbery 2 0 2 0 0%
Assault 16 18 22 28 27%
Burglary 10 8 10 16 60%
Larceny -Theft 52 104 90 75 -17%
Motor Vehicle Theft 1 0 7 7 0%
Parkville Cleared Violent Crimes N/A 95%92%100%9%
National Average Cleared Violent Crimes N/A 40%46%N/A N/A
Parkville Cleared Property Crimes N/A 54%44%49%11%
National Average Cleared Property Crimes N/A 20%19%N/A N/A
Park U. Deer Hunt 26 10 10 26 160%
Children Supported w/ Shop with a Cop 14 18 15 16 7%
Total Police Dispatch Calls for Service 2922 3059 3207 3158 -2%
Custodial Arrests Per Year 324 323 406 360 -11%
Vehicle Crashes in Parkville 163 144 130 144 11%
Finger Print Card N/A N/A 127 137 8%
Avg. Turnaround Time per Finger Print
Card (hours)N/A N/A 0.25 0.25 0%
Police Report Requests N/A N/A 99 148 49%
Avg. Turnaround Time per Police Report
Requests (hours)N/A N/A 0.41 0.41 0%
Police Video Requests N/A N/A 19 6 -68%
Avg. Turnaround Time per Police Video
Requests (hours)N/A N/A 1 1 0%
Avg. Police Miles Driven N/A N/A 24900 23900 -4%
144
Performance Statistics
Public Works
HHW Event Usage 25 16 7 80 1043%
HHW Facility Usage (Cars)225 139 160 298 86%
Recycling Extravaganza Attendance 310 458 346 67 -81%
Clean Up Attendance 983 800 223 547 145%
Parks
Park Area (Approx.. Acres)70 210 210 210 0%
Trees Planted N/A N/A 36 29 -19%
Trees Removed N/A N/A 27 48 78%
Number of 5K/10K Races N/A N/A 12 19 58%
Funds spent on Park Tree
Trimming/Removal 7,206.00$ 17,533.31$ 9,907.88$ 23,525.50$ 137%
Streets
Total Lineal Feet of Roadway 197,339 210,310 210,850 210,850 0%
Total Lineal Feet of Cul-De-Sacs 21,070 21,070 22,230 22,230 0%
# of Street Ratings 203 209 210 210 0%
% of Street Ratings at or below a
satisfactory Level 56.00%42.50%43.83%50.97%16%
Community Development
Missouri One Call Utility Locates 1,406 1,746 2,088 1,330 -36%
Avg. Turnaround Time per Missouri One
Call Utility (Hours)N/A N/A 1 1 0%
Sign Permits Approved 22 24 19 29 53%
Avg. Turnaround time per non-B4 sign
permit (Hours)N/A N/A 1 N/A N/A
Avg. Turnaround time per B4 sign permit
(Hours)N/A N/A 3 3 0%
Temporary Sign Permits Approved 12 19 8 22 175%
Avg. Turnaround time per temporary sign
permit (Hours)N/A N/A 0.5 .5 0%
Illegal Signs Removed 271 282 570 180 -68%
Total Inspections 1,541 2,398 1,738 1,716 -1%
Building Permits Issued (All Permits)163 216 245 314 28%
Building Permit Fees Collected 156,416.58$ 257,323.10$ 219,258.05$ 389,975.63$ 78%
Occupancy Inspections 77 68 49 49 0%
Improvement Fees Collected 24,869.01$ 44,934.75$ 21,959.69$ 40,651.25$ 85%
New Single Family Permits 56 72 65 63 -3%
Single Family Permit Fees Collected 129,647.00$ 171,506.00$ 149,440.00$ 151,090.75$ 1%
New Single Family Valuation 15,963,534.00$ 23,207,846.00$ 17,631,256.00$ 17,804,859.00$ 1%
New Townhome Units N/A 9 2 2 0%
New Townhome Permits Fees Collected N/A 16,873.00$ 5,152.00$ 7,460.00$ 45%
New Townhome Valuation N/A 1,313,000.00$ 1,450,000.00$ 1,008,000.00$ -30%
Commercial Tenant Finish 14 11 11 7 -36%
Commercial Tenant Finish Permit Fees 4,596.25$ 17,272.20$ 26,143.15$ 7,057.50$ -73%
145
Performance Statistics
Commercial Tenant Improvements
Valuation 17,272.20$ 2,695,490.00$ 5,292,100.00$ 330,002.00$ -94%
New Commercial Units N/A 3 1 3 200%
New Commercial Unit Fees Collected N/A 25,177.25$ 6,449.00$ 75,554.25$ 1072%
New Commercial Unit Valuation N/A 5,540,527.00$ 1,147,847.00$ 45,500,000.00$ 3864%
All Other Permit Valuation N/A N/A 2,668,176.00$ 1,820,515.00$ -32%
All Other Permit Fees N/A N/A 32,627.05$ 25,351.95$ -22%
Sewer Connection Fees 60,900.00$ 87,000.00$ 84,100.00$ 72,500.00$ -14%
Code Enforcement Complaints 29 79 103 103 0%
Code Enforcement Complaint Violations 21 65 74 62 -16%
Code Enforcement Complaint Violations
Abated 18 53 40 58 45%
Code Enforcement Complaint Pending 3 12 34 4 -88%
Code Enforcement Complaint Hearings 2 2 4 4 0%
Other Code Enforcement Violations
Abated N/A 116 83 83 0%
Floodplain Compliance Reviews 9 7 4 4 0%
Floodplain Permits issued 1 2 1 2 100%
Sewer
Sewer Payments Collected by Credit Card N/A 22,274.10$ 87,582.80$ 119,830.77$ 37%
# Number of Parkville Sewer Customers 1704 1725 1800 1865 4%
# of Gallons Treated Per Day (January)N/A N/A 427,581 561,097 31%
Removal Efficiency for BOD (January)N/A N/A 98.10%97.90%0%
Removal Efficiency for TSS (January)N/A N/A 95.60%97.20%2%
# of Gallons Treated Per Day (February)N/A N/A 469,571 493,931 5%
Removal Efficiency for BOD (February)N/A N/A 95.90%98.30%3%
Removal Efficiency for TSS (February)N/A N/A 91.70%96.50%5%
# of Gallons Treated Per Day (March)N/A N/A 421,548 475,323 13%
Removal Efficiency for BOD (March)N/A N/A 97.80%98.70%1%
Removal Efficiency for TSS (March)N/A N/A 93.70%96.40%3%
# of Gallons Treated Per Day (April)N/A N/A 514,000 564,833 10%
Removal Efficiency for BOD (April)N/A N/A 97.80%99.30%2%
Removal Efficiency for TSS (April)N/A N/A 91.10%95.60%5%
# of Gallons Treated Per Day (May)N/A 440,161 678,516 770,903 14%
Removal Efficiency for BOD (May)N/A 96.00%97.60%98.50%1%
Removal Efficiency for TSS (May)N/A 93.00%95.10%96.50%1%
# of Gallons Treated Per Day (June)N/A 565,400 647,167 526,767 -19%
Removal Efficiency for BOD (June)N/A 98.20%98.80%98.90%0%
Removal Efficiency for TSS (June)N/A 95.70%96.80%98.00%1%
# of Gallons Treated Per Day (July)N/A 422,484 499,065 496,194 -1%
Removal Efficiency for BOD (July)N/A 99.10%99.10%98.90%0%
Removal Efficiency for TSS (July)N/A 96.40%97.00%97.70%1%
# of Gallons Treated Per Day (August)N/A 436,548 483,452 529,710 10%
Removal Efficiency for BOD (August)N/A 98.70%99.10%99.50%0%
Removal Efficiency for TSS (August)N/A 95.80%97.70%98.50%1%
# of Gallons Treated Per Day (September)N/A 414,367 520,533 655,567 26%
Removal Efficiency for BOD (September)N/A 99.20%99.30%99.10%0%
146
Performance Statistics
Removal Efficiency for TSS (September)N/A 97.70%96.90%96.90%0%
# of Gallons Treated Per Day (October)N/A 486,548 428,387 500,806 17%
Removal Efficiency for BOD (October)N/A 98.90%99.40%98.60%-1%
Removal Efficiency for TSS (October)N/A 97.70%97.80%94.90%-3%
# of Gallons Treated Per Day (November)N/A 405,700 494,567 489,600 -1%
Removal Efficiency for BOD (November)N/A 99.00%98.10%98.40%0%
Removal Efficiency for TSS (November)N/A 97.30%95.50%96.40%1%
# of Gallons Treated Per Day (December)N/A 422,533 624,032 462,548 -26%
Removal Efficiency for BOD (December)N/A 98.50%97.70%97.70%0%
Removal Efficiency for TSS (December)N/A 96.40%94.80%93.10%-2%
Sewer Rate Increase 3.00%3.00%2.50%10.00%300%
147
Glossary
A
ACCOUNT NUMBER – A system of numbering or otherwise designating accounts, entries, invoices,
vouchers, etc., in such a manner that the symbol used quickly reveals certain required information.
APPROPRIATION – An authorization made by the Board of Aldermen that permits the City to incur
obligations and to make expenditures of resources.
AMERICAN MEDICAL RESPONSE (AMR) – Provides ambulance service to the Parkville area.
ASSESSED VALUATION – This is the value of property. The assessed value is set by the Platte County
Assessor, who is charged with determining the taxable value of property according to a formula set by
the State of Missouri.
B
BOARD OF ALDERMEN – The Mayor and Aldermen (8 member’s), collectively acting as the legislative
and policy-making body of the City.
BOND – A written promise to pay a specified sum of money, called the face value of principal amount, at
a specified date or dates in the future, called the maturity date(s), together with periodic interest at a
specified rate.
BUDGET CALENDAR – The schedule of key dates that the City follows in the preparation and adoption of
the budget.
BUDGET DOCUMENT – The instrument used by the budget-making authority to present a
comprehensive financial plan of operations to the Board of Aldermen.
BUDGET MESSAGE – The opening section of the budget from the City Administrator, which provides the
City Council and the public with a general summary of the most important aspects of the budget.
BUDGET ORDINANCE – The official enactment by the Board of Aldermen to legally authorize City staff to
obligate and expend revenues.
C
CAPITAL IMPROVEMENT PROGRAM (CIP) – A multi-year plan or schedule for the acquisition of
infrastructure, facilities and major equipment.
CAPITAL OUTLAY EXPENDITURE – Expenditure incorporated within the CIP document to acquire,
maintain, repair, or upgrade capital assets. Typically more than $5,000.
CAPITAL OUTLAY DIVISION – A division created to account for general fund dollars to be used for the
acquisition or the construction of major capital facilities or equipment.
D
DEBT SERVICE FUND – A fund established to account for the accumulation of resources for, and the
payment of, long-term debt principal and interest.
148
DEPARTMENT – A major administrative organizational unit of the City that indicates overall
management responsibility for one or more divisions.
DIVISION – A major administrative organizational unit of the City that indicates overall management
responsibility for one or more activities.
E
ENTERPRISE FUND – A fund established to account for operations of the sewer system. It is operated in a
manner similar to private business enterprises where the intent is cost recovery.
EXPENDITURES – A decrease in the net financial resources of the City due to the acquisition of goods and
services.
F
FISCAL YEAR – A 12-month period to which the annual operating budget applies. The City of Parkville
operates on a January 1 to December 31 as its fiscal year.
FRANCHISE FEE – A fee paid by public service utilities for use of public property in providing their
services to the citizens of a community.
FRIENDS OF PARKVILLE ANIMAL SHELTER (FOPAS) – A not-for-profit corporation providing animal control
for the city.
FUND – An accounting entity with a self-balancing set of accounts that record financial transactions for
specific activities or government function.
FUND BALANCE – The excess of assets over liabilities.
G
GENERAL FUND – The fund used to account for all financial resources except those required to be
accounted for in another fund.
GENERAL OBLIGATION BONDS – Bonds that finance a variety of public projects that pledge the full faith
and credit of the City.
GRANT – A contribution by a government or other organization to support a particular function.
I
INTEREST EARNINGS/LOSSES – The earnings or losses from investments.
L
LICENSES, PERMITS, & FEES – Revenues collected by from individuals or business concerns for various
rights or privileges granted by the government.
M
MAINTENANCE – All materials or contract expenditures covering repair and upkeep of City buildings,
machinery and equipment, systems and land.
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MATERIALS – Expendable materials and operating supplies necessary to conduct department activity.
MID-AMERICA REGIONAL COUNCIL (MARC) – MARC is an organization that coordinates projects and
provides representation for all of the Kansas City metropolitan area local governments.
N
NEIGHBORHOOD IMPROVEMENT DISTRICT (NID) – A NID may be created in an area desiring certain
public-use improvements that are paid for by special tax assessments to property owners in the area in
which the improvements are made.
O
OPERATING BUDGET – The annual budget and process that provides a financial plan for the operation of
government and the provision of services for the year.
P
PERFORMANCE STATISTICS – Specific quantitative measures or work performed within an activity or
program.
PROPERTY TAXES – Used to describe all revenues received in a period from current taxes, delinquent
taxes, penalties and interest on delinquent taxes. Property taxes are levied on both real and personal
properties according to the property's valuation and tax rate.
PUBLIC HEARING – The portions of open meetings held to present evidence and provide information on
both sides of an issue.
PURCHASE ORDER – A document issued to authorize a vendor or vendors to deliver specified
merchandise or render a specified service for a stated estimated price.
R
RESERVE – An account used to indicate that a portion of a fund balance is restricted for a specific
purpose or not available for appropriation and subsequent spending.
REVENUE – Funds that the government receives as income.
S
SALES TAX – The tax placed on the value of goods sold within the City.
SOUTH PLATTE FIRE PROTECTION DISTRICT (SPFPD) –Provides fire protection and to the Parkville area.
T
TAX INCREMENT FINANCING (TIF) - An economic tool used by cities to finance real estate development
costs. Additional property taxes generated by new development within a district formed are used to
finance these real estate and infrastructure costs. A tax increment is that portion of the property taxes
generated by the development above what the taxes would have been had the development not
occurred.
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