HomeMy Public PortalAboutLandscape (Always Blooming) Contract (102)Always Blooming Landscape Services
P.O. Box 213
Crestview FL. 32536
850-682-2919
alwaysbloominglandscape.com
CUSTOMER
City Of Crestview
121 Wilson Street N
Crestview FL. 32536
Proposal/ Contract
CUSTOMER NO.
507
PHONE
850-682-6132 ex 1
PROPOSAU CONTRACT NO.
507-103117
PROPOSAU CONTRACT DATE
10/31/2017
Proposal/contract
Always Blooming Landscape Services proposes to provide material,labor,and equipment to provide the following:
Description
Qty
Unit Price
Amount
Plantings
1
$1,750.00 / Per Year
$1,750.00
Yearly plantings and maintenance for proposed new landscape:
1: Mow new turf areas in front of City Hall every other week,
April- October and Once per month November- March
1:Install 150 mixed annual flowers spring and fall
2: Install 20 large bales of pine straw spring and fall
3: Cut back as needed Iris and any other plants in bed areas
that require pruning mid to late fall
4: Once per month, "dead head" all annuals and weed beds as
needed, apply nec. weed killer to help control unwanted growth
Total yearly cost: $1750.00 Payable in 12 average monthly
payments of $145.83 per month
Total
$1,750.00
Guarantee and payment terms
Always Blooming Landscape Services guarantees all labor and materials to be free from defects for one year from
date of completion.
Payment terms: 50% deposit 50 % due in full day of completion Maintenance contract accounts are to be paid in
full by the first of each month, ABLS reserves the right to terminate services at our discretion until account is paid
and current.
Please note that Palm trees have no guarantee from our suppliers or from ABLS.
Sod Guarantee: We work closely with our supplier to ensure that sod is cut and deliverd in a healthy enviroment
and state.
Due to many circumstances out of our control such as watering, insects migrating from adjacent properties,fungus
and improper use of fertilizers,we can only guarantee that sod will be healthy when delivered and installed.We will
do our best to educate our customers as to proper care of their new turf.
As required by Iaw,ABLS contacts utility locating services before tilling or digging.We will run irrigation and mark
heads,but will not be held responsible for broken utility lines and or irrigation lines.
Cancellation Terms: Maintenance contracts;either party may cancel contract with 2 e rbal notice,contracts
not cancelled with notice will be billed 10% of total yearly contract.Sod and planti contracts ancelled after
material po has been issued will be subject to a 25% restock charge 1
Always Blooming Landscape Services
Customer
CITY OF CRESTVIEW
QUOTE FORM
FROM: DEPARTMENT OF PUBLIC SERVICES DATE: 12/11/17
TO: ACCOUNTS PAYABLE
CITY HALL
198 N. WILSON STREET
CRESTVIEW, FLORIDA 32536
PH: (850) 682-1560 FAX: (850) 682-8077
PURCHASE ITEM: Yeady plantings and maintenance for new landscaping at City Hall
See quote sheet for specific services to be provided.
QUOTE #1:
QUOTE #2:
QUOTE #3:
VENDOR: Always Blooming Landscape Services
PRICE QUOTE: 1750.00 includes mowing
VENDOR: Terry's Landscaping PRICE QUOTE' 1500.00 no mowing
VENDOR: K & R Cuts PRICE QUOTE: 2700.00 includes mowing
3 Competitive quotes have been sought by site visit
(mail, telephone, fax, etc.).
I hereby affirm that the above quotes have been sought and conform in every respect with the requirements of the City's
Purchasing Manual.
Approved: Department Head Employee Signature
FIN
Rev 06/03
COPY
This is Task Order No. 1 ,
consisting of 3 pages
Task Order Format
In accordance with the Crestview Community Re -Development Agency (CRA) Continuing Services Contract
between Owner and Consultant for Professional Services dated March 12, 2018 ("Agreement'),
Owner and Consultant agree as follows:
Specific Project Data
A. Title: Gateway Entrance Signage with Lighting
B. Description: The project consists of the design of three distinct signages for entrances to the
Main Street area of the City of Crestview for the Community Redevelopment Agency (CRA).
Services will also include the preparation of construction and bidding documents for the
project, as well as assistance with the bidding process, contract administration and resident
project representative (RPR) services as requested by the CRA.
1. Services of Consultant
Services include Engineering, Surveying (if required) and Architecture. Scope of Service shall include
the following:
Phase 1: Preliminary Engineering and Architecture Design
1. Meet with CRA officials to further define expectations for the three signage locations in more
detail.
2. Preliminary concept plans/drawings prepared for CRA review.
Phase 2: Design
1. Survey areas of signage (if needed) by Poly survey staff.
2. Complete design based on CRA staff input on preliminary design.
3. Prepare bidding and construction documents for the project to facilitate the CRA publicly bidding
the signage project.
4. Additional meeting(s) as needed with CRA staff to finalize design.
5. Geotechnical survey (if needed) to be performed by others as sub -consultant
Phase 3: Bidding Services
1. Provide complete bidding services for the project if requested by the CRA, or provide more limited
assistance, based on CRA needs.
2. The final product will be a complete set of construction documents ready for bidding the signage
project at three locations entering the Main Street Area.
Phase 4: Construction Phase Services
1. Assist CRA personnel with contract administration from contract execution to contract closeout as
needed. Also provide RPR services to monitor and report on field work as project progresses.
Page 1 of 3
2. Owner's Responsibilities
Section 3 of Agreement.
3. Times for Rendering Services
Engineering/Architecture services to begin within 45 days of the Task Order date.
4. Payment for Services and Conditions
A. Method of Payment, Standard Hourly Rates
1. The Standard Hourly Rates shall be as shown in Exhibit "B" of the Agreement.
2. The total compensation for services identified under this Task Order is estimated to be
$22,040.00 based on the Engineer's judgement as to the effort required. Budget is based
on Sr. Project Manager (24 hours), Architect (60 hours), CADD Tech (96 hours) and
Structural Engineers (-$5,000), all estimates.
3. Budget ceiling for the Task Order shall be not to exceed $25,000.00 for Poly's services
without prior authorization of the CRA including Geotechnical services, if required (see #5
Consultants below).
4. Payment for services under this Task Order shall be requested as the services are rendered
and invoices shall be submitted no more frequently than monthly.
B. Conditions
None.
5. Consultants:
Structural Engineer (preliminary- Westerra Development of Crestview) included in
base proposal.
Geotechnical Engineer (TBD) if required. Estimated cost for this service is $3,000.
6. Other Modifications to Master Agreement: None
7. Attachments: None
8. Documents Incorporated By Reference: None
Page 2 of 3
Approval and Acceptance:
Approval and Acceptance of this Task Order, including any attachments listed above, shall incorporate this
document as part of the Agreement. Engineer is authorized to begin performance upon its receipt of a copy
of this Task Order signed by Owner. �J G�
The Effective Date of this Task Order is .4 // add � ( Joe- .
Owner
Consultant
POLY, INC.
3-12-18
ignature - Date
Bruce A. Bradley, P.E.
Name
President
Title
ATTEST:
COMMUNITY RE -DEVELOPMENT AGENCY
3-zq i8
Date
JB Whitten
Name
Board Chair
Title
ATTEST:
Si• a .'*" �' Date nature dIdakaf Date/ VJ g
Beth Brant, P.E. Alisa Burleson
Name
Name
Project Engineer CRA Director
Title Title
Page 3 of 3