HomeMy Public PortalAboutTask Order Poly Eng.- Cont. Serv Contract (CRA)This is Task Order No. 1 ,
consisting of 3 pages
Task Order Format
In accordance with the Crestview Community Re -Development Agency (CRA) Continuing Services Contract
between Owner and Consultant for Professional Services dated March 12, 2018 ("Agreement'),
Owner and Consultant agree as follows:
Specific Project Data
A. Title: Gateway Entrance Signage with Lighting
B. Description: The project consists of the design of three distinct signages for entrances to the
Main Street area of the City of Crestview for the Community Redevelopment Agency (CRA).
Services will also include the preparation of construction and bidding documents for the
project, as well as assistance with the bidding process, contract administration and resident
project representative (RPR) services as requested by the CRA.
1. Services of Consultant
Services include Engineering, Surveying (if required) and Architecture. Scope of Service shall include
the following:
Phase 1: Preliminary Engineering and Architecture Design
1. Meet with CRA officials to further define expectations for the three signage locations in more
detail.
2. Preliminary concept plans/drawings prepared for CRA review.
Phase 2: Design
1. Survey areas of signage (if needed) by Poly survey staff.
2. Complete design based on CRA staff input on preliminary design.
3. Prepare bidding and construction documents for the project to facilitate the CRA publicly bidding
the signage project.
4. Additional meeting(s) as needed with CRA staff to finalize design.
5. Geotechnical survey (if needed) to be performed by others as sub -consultant
Phase 3: Bidding Services
1. Provide complete bidding services for the project if requested by the CRA, or provide more limited
assistance, based on CRA needs.
2. The final product will be a complete set of construction documents ready for bidding the signage
project at three locations entering the Main Street Area.
Phase 4: Construction Phase Services
1. Assist CRA personnel with contract administration from contract execution to contract closeout as
needed. Also provide RPR services to monitor and report on field work as project progresses.
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2. Owner's Responsibilities
Section 3 of Agreement.
3. Times for Rendering Services
Engineering/Architecture services to begin within 45 days of the Task Order date.
4. Payment for Services and Conditions
A. Method of Payment, Standard Hourly Rates
1. The Standard Hourly Rates shall be as shown in Exhibit "B" of the Agreement.
2. The total compensation for services identified under this Task Order is estimated to be
$22,040.00 based on the Engineer's judgement as to the effort required. Budget is based
on Sr. Project Manager (24 hours), Architect (60 hours), CADD Tech (96 hours) and
Structural Engineers (-$5,000), all estimates.
3. Budget ceiling for the Task Order shall be not to exceed $25,000.00 for Poly's services
without prior authorization of the CRA including Geotechnical services, if required (see #5
Consultants below).
4. Payment for services under this Task Order shall be requested as the services are rendered
and invoices shall be submitted no more frequently than monthly.
B. Conditions
None.
5. Consultants:
Structural Engineer (preliminary- Westerra Development of Crestview) included in
base proposal.
Geotechnical Engineer (TBD) if required. Estimated cost for this service is $3,000.
6. Other Modifications to Master Agreement: None
7. Attachments: None
8. Documents Incorporated By Reference: None
Page 2 of 3
Approval and Acceptance:
Approval and Acceptance of this Task Order, including any attachments listed above, shall incorporate this
document as part of the Agreement. Engineer is authorized to begin performance upon its receipt of a copy
of this Task Order signed by Owner. -%, �%
The Effective Date of this Task Order is . {( az %� ! ,9o/e- .
l� J
Owner
Consultant
POLY, INC.
3-12-18
ignature - Date
Bruce A. Bradley, P.E.
Name
President
Title
ATTEST:
Beth Brant, P.E.
COMMUNITY RE -DEVELOPMENT AGENCY
JB Whitten
Name
Board Chair
Title
ATTEST:
(7-74 4//hsal( $1.6!/(?
Date gnature Dat
Name
Project Engineer
Title
Alisa Burleson
Name
CRA Director
Title
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