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Home My Public Portal About01- 2002-1 City of Greencastle Pamela S. Jones ,. City Hall ` One North Locust Street Clerk-Treasurer P.O. Box 607 Greencastle, Indiana 46135 retAppo pin GREENCASTLE BOARD OF WORKS REGULAR SESSION WEDNESDAY, JANUARY 16, 2002 4:00 P.M. CITY HALL The Greencastle Board of Works met in Regular Session Wednesday, January 16, 2002, 4:00 p.m. at City Hall. Mayor Michael called the meeting to Order at 4:05 p.m. On the Roll Call, the following were found to be present: Sue Murray and George Murphey. Sue Murray made corrections to the November 21, 2001, Regular Session as follows: page 3, third paragraph; This project is scheduled to begin, not being and page 3, seventh paragraph; City Engineer Morrow stated we need a contract, not an agreement. Motion to approve minutes from November 21, 2001, Regular Session, with corrections; December 19, 2001, Regular Session and December 27, 2001, Special Session was made by Sue Murray, seconded by George Murphey. Vote was unanimous. Brian Nielson, Triad Engineering, distributed a Draft of the I & I Report. Wastewater Superintendent Mike Neese stated there are 13 projects identified that need to be addressed. Superintendent Neese stated he would like to do the top ten projects to the extent the budget will allow. George Murphey made the motion to allow Superintendent Neese to move forward with these projects, seconded by Sue Murray. Vote was unanimous. The Contract for the City Attorney and Planning and Zoning Attorney was introduced to the Board at this time. Motion to approve made by Sue Murray, seconded by George Murphey. Vote was unanimous. Doug Moncreiff, DLZ Engineering, presented a water supply exploration update. Mr. Moncreiff stated the test well is pumping 1,600 gallons per minute. ASA has provided a map for boundaries for land acquisition. Mr. Moncreiff stated he is looking at a conceptual plan of an independent water supply that is reliable in case the water plant is disabled for some reason. Mr. Moncreiff stated this will do the same thing as a water tanks, but could be done much cheaper than a water tank. Mr. Moncreiff stated he would recommend the Board consider this conceptual plan and further stated it could be included as part of the scope of the evaluation without an increase in the budget. George Murphey recommends purchasing the land needed for the new wells prior to the April 1, 2002 expiration of the agreements with the landowners. After some discussion, George Murphey made the motion to authorize the Mayor and Engineer to proceed with surveys, and at least two appraisals of the properties needed for the well field, seconded by Sue Murray. Vote was unanimous. Mayor Michael distributed a memo in regard to proposed sewer connection fee increases as follows: Meter Size Current Amount Proposed Amount 5/8 and 3/4 inch $ 1,000.00 $ 1,500.00 1 inch $ 1,800.00 $ 2,700.00 1-1/4 inch $ 2,800.00 $ 4,200.00 1-1/2 inch $ 4,000.00 $ 6,000.00 2 inch $ 7,000.00 $10,500.00 3 inch $16,000.00 $24,000.00 4 inch $28,000.00 $42,000.00 Note: Commercial and Industrial expansion fee will be $725.00 per E.D.U. This should be based on proposed additional employees and increased production. Connection fees shall be adjusted each year beginning January 1 of the current year based on CPI. No action was taken at this time. This will be presented at the February meeting. Mayor Michael addressed the Agreement Between Owner and Consultant for Additional Planning Services with Ratio Architects, Inc. Mayor Michael explained that four additional meetings need to be held with Ratio Architects to complete the Comprehensive Plan. The cost is $2,400.00 (Two Thousand Four Hundred Dollars) plus $1,849.62 (One Thousand Eight Hundred Forty Nine Dollars and Sixty Two Cents) for reimbursables. Motion to approve made by George --. Murphey, seconded by Sue Murray. Vote was unanimous. Resolution 2002-1, A Resolution Accepting Brentland Ridge Subdivision Public Improvements (this item was listed on the agenda as Resolution 2002-1, A Resolution Accepting Brentwood Subdivision Public Improvements. An amended Resolution was distributed at the meeting). Motion to approve made by Sue Murray, seconded by George Murphey. Vote was unanimous. Wastewater Treatment Superintendent Mike Neese submitted a contract for liquid chlorine with Ulrich Chemical, Inc. Superintendent Neese stated this is the same contract signed annually with a fixed base price with the seller absorbing any price increase. Motion to approve made by George Murphey, seconded by Sue Murray. Vote was unanimous. PAE Change Order#7 was presented to the Board. This Change Order decreases the contract price by $30,912.00 (Thirty Thousand Dollars Nine Hundred Twelve Dollars) as follows; Drainline from Digester ($ 1,800.00) Eliminate Asphalt on Drives ($13,000.00) Concrete Pad at Window ($ 9,361.00) Mulch Assistance ($ 2,500.00) Revised Site Grading ($ 5,000.00) Fence at Duct Bank $ 500.00 Revised Anchor Bolts $ 249.00 Total ($30,912.00) ,.� Motion to accept Change Order#7 made by Sue Murray, seconded by George Murphey. Vote was unanimous. Motion to approve water claims in the amount of$129,917.10, made by Sue Murray, seconded by George Murphey. Vote was unanimous. Motion to approve wastewater claims in the amount of$127,271.27 and SRF claims in the amount of$384,662.28, was made by George Murphey, seconded by Sue Murray. Vote was unanimous. Mayor Michael updated the Board on the Police Station stating that 115 Green Street has been demolished, the Notice to Proceed has not yet been signed and an Escrow Agreement with Aymir Construction is still needed. Work is continuing with RQAW Engineering. George Murphey asked about a Procedure for Delinquent Bills and was told that Attorney Robertson has a draft to submit to the Board. It was agreed that either the Mayor or George Murphey will work with Attorney Robertson to resolve the issue regarding fire hydrants on Edgelea. Engineer Morrow was asked who owns People Pathways. Engineer Morrow stated that either the City could own or it could be an easement. Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was unanimous. `-.1)tbAta. Nancy A. Micha 1, Mayor ATTEST: ter. Pamela S. Jones, -Treasurer