HomeMy Public PortalAbout2024_04_23_Council_Agenda_Packet
TOWN OF LEESBURG
Town Hall, 25 West Market Street
AGENDA
Town Council Meeting
April 23, 2024
7:00 PM
Council Chamber
1. CALL TO ORDER
2. INVOCATION
a. Vice Mayor Steinberg
3. SALUTE TO THE FLAG
a. Council Member Wilt
4. ROLL CALL
5. MINUTES
a. Work Session Minutes of April 8, 2024
b. Regular Session Minutes of April 9, 2024
6. ADOPTING THE MEETING AGENDA (AMENDMENTS AND DELETIONS)
7. CERTIFICATES OF RECOGNITION
8. PROCLAMATIONS
a. Leesburg – Daybreak Rotary Club Day (David Jones)
MOTION
I move to approve the Proclamation for Leesburg - Daybreak Rotary Club Day
be proclaimed at the April 23, 2024, Town Council Meeting.
b. Arbor Day – April 27, 2024 (Noble Atkins)
MOTION
I move to approve the Proclamation recognizing April 27, 2024, Arbor Day be
proclaimed at the April 23, 2024, Town Council Meeting.
c. Drinking Water Week - May 5-11, 2024 (Amy Wyks)
MOTION
I move to approve the Proclamation recognizing May 5-11, 2024, Drinking
Water Week be proclaimed at the April 23, 2024, Town Council Meeting.
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9. PRESENTATIONS
a. Planning Commission – 2023 Annual Report (Planning Commission Chair Gigi
Robinson)
10. REGIONAL COMMISSION REPORTS
11. PETITIONERS
12. APPROVAL OF THE CONSENT AGENDA
a. Microsoft M365 License Agreement and Purchase from CDW-G
RESOLUTION
Authorizing the Town Manager to Execute a 3-year Microsoft M365 License
Agreement and to Purchase M365 Licensing from CDW-G
b. Enterprise Video Management System Upgrade
RESOLUTION
Award a Contract for the Upgrade of the Enterprise Video Management System
to Siemens Industry in the amount of $572,373.27
13. RESOLUTIONS / ORDINANCES / MOTIONS
a. Adopting Proposed Scope of Work for Performing Arts Center Business Plan
RESOLUTION
Adopting Proposed Scope of Work for Performing Arts Center Business Plan
b. Private Property Mural Project at Leesburg Premium Outlets
RESOLUTION
Approval of an Art Mural by Leilani Romero, under the Private Property Mural
Pilot Program, to be Located at the Leesburg Premium Outlets and Fully
Funded with Private Contributions
14. PUBLIC HEARINGS
a. TLZNOA2023-0007 B-1 Parking Lot Standards
ORDINANCE
Amending Leesburg Zoning Ordinance Article 11 Parking, Loading and
Pedestrian Access for the Purpose of Revising Parking Lot Standards in the B-1
District
15. UNFINISHED BUSINESS
16. NEW BUSINESS
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17. COUNCIL DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE
MEETINGS
a. Future Council Meetings and Agenda Topics
18. MAYOR DISCLOSURES AND COMMENTS / ADDITIONS TO
FUTURE MEETINGS
19. TOWN MANAGER COMMENTS
20. CLOSED SESSION
21. ADJOURNMENT
ASSISTIVE LISTENING SYSTEM
Qualified individuals with a disability who require a reasonable accommodation to attend and/or participate
in this meeting should contact the Clerk of Council at eboeing@leesburgva.gov or 703-771-2733 to request the
accommodation. Three days advance notice is requested. Meetings are broadcast live on the Town’s local
government access cable TV channel (Comcast 67 and Verizon 35) and streamed live on the website at
www.leesburgva.gov/webcasts. All Town Council, Board and Commission meetings are recorded and can be
found on the Town’s Web site at www.leesburgva.gov.
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REGULARLY SCHEDULED COUNCIL MEETINGS
Citizens are invited to attend and participate in Town Council meetings. The petitioner’s portion of the meeting and
scheduled public hearings offer the public two opportunities to present its views to the Council during its meeting.
Petitioners
The petitioners’ portion of the Council agenda is the first item addressed by the Council following proclamations,
certificates of appreciation, regional commission reports and presentations. This part of the meeting gives individuals
the opportunity to address the Council on any matter not scheduled for a public hearing. Prior to the meeting, citizens
wishing to speak should sign up on the Town’s Web site at https://www.leesburgva.gov/government/mayor-
council/current-council-agenda by 4:00 p.m. the day of the meeting or on the signup sheet in the hallway outside of
the Council Chamber the night of the meeting. The Mayor will give anyone the opportunity to speak that did not get
a chance to sign up. Petitioners’ comments are limited to between three and five minutes at the Mayor’s discretion.
Public Hearings
Certain Town business items can only be conducted after the Town Council holds an advertised public hearing.
Certain major issues affecting the Town’s government can also be scheduled for public hearing at Council’s discretion.
Adoption of the Town budget, rezonings, special exceptions and amendments to the Town’s subdivision and zoning
ordinances all require a public hearing. Prior to the meeting, citizens wishing to speak at a public hearing may sign
up on the Town’s Web site at https://www.leesburgva.gov/government/mayor-council/current-council-agenda by
4:00 p.m. the day of the meeting or on the signup sheet in the hallway outside of the Council Chamber the night of
the meeting. The Mayor will give anyone the opportunity to speak who did not get a chance to sign up. Public hearing
comments should be limited to the topic of the public hearing and speakers will be given between three and five
minutes at the Mayor’s discretion. If you wish to speak at more than one public hearing, you must sign up for each
hearing separately.
Decorum
A person addressing the Council as a petitioner, or during a public hearing, should advance to the podium when
recognized by the Mayor and state and spell his or her name for the purpose of closed captioning. If comfortable
doing so, speakers should provide their address for the record. Persons should also indicate whether they are
representing anyone other than themselves. Decorum will be maintained. Statements, which are demeaning or
defamatory to members of the public, the staff or the Council, are inappropriate and out of order.
OTHER COUNCIL MEETINGS
Work Sessions
Council meets twice per month, or more often as necessary, to discuss items that are placed on the agenda at the desire
of the majority of Council present. Items are typically discussed at a meeting at least two weeks into the future but
items may be added in a shorter time frame in accordance with Council’s adopted rules and procedures.
Closed Sessions
Under certain circumstances, the Virginia Freedom of Information Act permits the Town Council to meet in a session
where the public is excluded. This may be a discussion of personnel matters, legal matters, the acquisition or sale of
property and other selected topics. The Council can only go into closed session to discuss topics specifically exempted
from the open meeting requirements and all closed sessions must be properly noticed and appropriate Code sections
cited as to the specific statutory authority to go into closed session. The notice must also include the general topics to
be discussed. Only those matters in the adopted motion to go into closed session can be discussed and members in
attendance must certify that only those topics were discussed when they return to an open session.
TOWN COUNCIL AGENDA MATERIALS
Council agenda materials are available to citizens by end of day Wednesday immediately preceding the set of Council
Meetings. Council agenda materials are posted to the Town Web site at
https://www.leesburgva.gov/government/mayor-council/current-council-agenda. Meeting agenda packets are
available for public inspection in the lobby of Town Hall on Wednesdays prior to the scheduled meeting. Council
agendas can also be viewed on the Town’s Web site at https://www.leesburgva.gov/government/mayor-
council/current-council-agenda.
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Council Work Session April 8, 2024
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Council Chamber, 25 West Market Street, Leesburg, Virginia, 7:00 p.m. Mayor Kelly Burk
presiding.
Council Members Present: Ara Bagdasarian, Todd Cimino-Johnson, Zach Cummings, Kari
Nacy, Vice Mayor Neil Steinberg, Patrick Wilt, and Mayor Kelly Burk.
Council Members Absent: None.
Staff Present: Town Manager Kaj Dentler, Deputy Town Attorney Christine Newton,
Deputy Town Manager Keith Markel, Chief of Police Thea Pirnat, Airport Director Scott
Coffman, Public Works and Capital Projects Senior Engineer Karin Franklin and Clerk of
Council Eileen Boeing.
Minutes prepared by Deputy Clerk of Council Lyndon Gonzalez.
AGENDA ITEMS
1. Items for Discussion
a. Leesburg Police Department – 2023 Crime Report
Leesburg Police Chief Thea Pirnat presented Council with the 2023 Crime
Report. The report highlighted the number of calls for service received in 2023 and
broke them into two categories. While there was an increase in calls since 2022, the
numbers are still below the pre-COVID calls.
Council and staff discussed the item.
No further action requested by Council.
b. Airport Traffic Control Tower
Mr. Scott Coffman gave Council an update on the development of the new air
traffic control tower and provided a timeline for when the Siting Study would be
completed. It was reported that there has been a 61% increase in air traffic over the
last five years and is driving the need to keep a control tower at the airport. After
Federal and State funding, it is projected that the Town will be responsible for
approximately 2% of the cost of the control tower.
Council and staff discussed the item and what limitations the Town can place
on the Airport.
Staff will counsel with the FAA and the Town’s outside counsel to be prepared to
discuss the restrictions at the joint work session with the Airport Commission on May 8, 2024.
2. Additions to Future Council Meetings
a. Proclamation Requests
i. A proclamation request was received to proclaim Leesburg – Daybreak
Rotary Club Day at the April 23, 2024, Council Meeting.
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It was the consensus of Council to add this proclamation to the April 23, 2024,
Council Meeting agenda.
ii. A proclamation request was received to proclaim April 27, 2024,
Arbor Day in the Town of Leesburg at the April 23, 2024, Council
Meeting.
It was the consensus of Council to add this proclamation to the April 23, 2024,
Council Meeting agenda.
b. Future Council Meeting and Agenda Topics
Mayor Burk asked for a consensus from Council that remediating the Liberty
Lot site was a consideration.
It was the consensus of Council that a request to remediate the site would be considered.
Mayor Burk requested Council consider holding a joint meeting with the
Planning Commission to hold a joint Public Hearing to consider the Zoning
ordinance text amendment initiated at the April 9, 2024, Council meeting.
It was the consensus of Council to hold a joint Public Hearing on May 2, 2024, with
the Planning Commission to consider the proposed amendments.
Council Member Cummings requested information, prior to the joint meeting
with Council and the Airport Commission on May 8, 2024, on what is allowed or
not allowed to be built at the airport.
It was the consensus of staff to incorporate this into the May 8, 2024, work session
with the Airport Commission.
Vice Mayor Steinberg requested Council consider a supplemental funding
request of $43,000 for the Leesburg Performing Arts Center Business Plan by Webb
Management be added to the April 9, 2024, Council meeting for approval.
It was the consensus of Council to add this to the April 9, 2024, Council agenda.
Vice Mayor Steinberg requested Council consider initiating a Zoning
Ordinance text amendment to allow data centers by Special Exception in all zoning
districts be added to the April 9, 2024, Council agenda.
It was the consensus of Council to add this to the April 9, 2024, Council agenda.
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3. Adjournment
On a motion by Vice Mayor Neil Steinberg, seconded by Council Member Cummings, the
meeting was adjourned at 8:22 p.m.
Clerk of Council
2024_tcwsmin0408
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Page 1|April 8, 2024
April 8, 2024 – Leesburg Town Council Work Session
(Note: This is a transcript prepared by a Town contractor based on the video of the meeting. It
may not be entirely accurate. For greater accuracy, we encourage you to review the video of
the meeting that is on the Town’s Web site – www.leesburgva.gov or refer to the approved
Council meeting minutes. Council meeting videos are retained for three calendar years after a
meeting per Library of Virginia Records Retention guidelines.)
Mayor Kelly Burk: [inaudible] Tonight's Town Council Work Session of April 8, 2024. Our first item
tonight is the Leesburg Police Department Crime Report.
Thea Pirnat: Good evening, Madam Mayor and Members of the Town Council. To start off the crime
report, I'm first going to go over our calls for service for 2023. We had a solid increase of 43,160 calls
as compared to our 2022 numbers where we only had 33,811 calls. We are still below our pre-COVID
call volume, though, so this is not very alarming. Additionally, you will see in the next slide many of
these calls are the result of proactive police work.
Here's our top 10 calls as initiated by the community on the left. Then you have the top 10 calls our
officers initiated on right. You'll see on the left the community member-initiated calls, the top 10
totaled to 8054, but our officer-initiated calls total 20,895. A majority of these officer-initiated calls are
quality-of-life issues addressing things like traffic, parking violations, and extra patrol requests that we
receive.
All right, before I get into this very busy table and the following very busy tables, I'm going to explain
to you a little bit the methodology here. The second to last column is the percentage change from
2022 to 2023. The very last column is the percentage change when you take the three prior years
2020 through 2022, and their average as compared to 2023. Because I think that's a better way to
actually track a potential trend.
Now, the percentages are there for everything, but the ones you really want to pay attention to are the
green and the red. A green number is a statistically significant change downward, which is good.
Where red is going to be the opposite, that's going to be a go up, that's going to be bad. If it's in black,
that's because it's a single-digit crime, and there's really not enough of a sample to really consider a
percentage increase or decrease, or it could be that there's just not a statistical change.
Our crimes against persons, I do want to draw your attention to the category of forcible fondling or
sexual assault, we had a 29% drop in 2023 from 2022, but when you look at the three-year average,
we're actually at a 20% increase. Now, 2020 does skew some of our crime data because it was an
anomaly due to the fact that you had less contact between people.
I also want to note that in certain crime categories, and this is certainly one, that an increase here
could be just an increase in reporting and not the actual incidents. In the case of sexual assault, we've
had a lot of media interest and a lot of education. I think that it has generated a lot of extra reporting
due to the awareness, and that's not necessarily a negative thing.
The areas that have been consistently increasing over the last few years when you look at the three-
year average are aggravated assaults, which is up 13%, simple assault which is up 20%, and
intimidation, which is up 30%. When you look at our crimes against property, we've had an increase in
destruction vandalism type cases up 23%. I'm just going over the three-year average comparison.
The extortion blackmail is up 48%, which you can thank social media apps for that increase. That's
where we are seeing a lot of that. False pretense is up 72%, that's often the crimes we see with gift
card scams or Bitcoin scams. Shoplifting has a significant increase with 59% over the previous three-
year average. Theft from motor vehicles also increased 51% over the previous three-year average.
Impersonation is going up at 50%, but still below pre-COVID numbers. Just for comparison, in 2019,
we did have 41 of those cases as compared to the 27 cases we had last year. We had notable
declines in credit card fraud, that's down 17%. Wire fraud, which is down 16%. Robbery, which is
down 44%. Theft of motor vehicle parts down 7%. Then other larceny types are also down 7%.
Crimes against society. We certainly had some increases here, drug violation is up 27%, and drug
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equipment violations are up 62%. We are seeing issues with the vape pens, or the vape pens are in
the hands of minors, which is why you're seeing these offenses here. In some cases, they are laced
with THC or marijuana-type substances. That's some of the issues we're seeing.
There's also been a substantial increase with weapon law violations. Part of this is due to the schools
are very diligently reporting weapons found in the schools now. If a child brings a BB gun or a
pocketknife, they're letting us know and it's going to be classified as a weapon law violation by code
and that's how we're writing it. That's even in the case of the schools handling the situation
administratively due to the child's young age or any other circumstances.
The increase in the pornography/obscene material is up 184%, so certainly some that is attributed to
our efforts working with the Internet Crimes Against Children Task Force, but also a lot of these
reports have to do with juveniles sharing inappropriate pictures of themselves with other juveniles.
That's why we're seeing a lot of those as well. I do apologize there is a typo here in the last row, the
row with a total group A offenses. The number should read 2149 for 2020, not the 2458, that number
was actually from 2019. Overall, the Type A crimes are up 15% in 2023 from 2022. The previous
three-year average should read 29% increase instead of 24%.
Now our Group B arrest, there's some staggering increases here with the exception of the trespassing
offenses most of these offenses are directly related to alcohol or alcohol-related crimes. Group B total
arrests have gone up 66% over the previous year, and a total of 111% over this previous three-year
average. However, in 2019, the number of Group B arrests was 361. We still have not returned to our
pre-COVID numbers, because I know a lot of those percentages are very alarming but please
remember we're just recalibrating to what we were.
Overdoses have certainly drawn a lot of public attention in recent years, and rightfully so. Every
overdose is certainly a tragedy. Our overdoses are down compared to the previous year, we had 30
where we had previously 35 and 36, so that is good news. However, we still had five fatal overdoses
last year, which is pretty consistent with our previous two years. All five overdoses did involve adults,
three of the five fatal overdoses were linked to opiates. Two of those three are directly contributed to
fentanyl.
Our crash data here, good news is that we had zero fatalities. We did have a slight increase in
crashes last year from our previous year. We had 1469 crashes. PD is property damage only crashes.
You see personal injury and then hit and runs the top sector there. These are still also below our pre-
COVID numbers of pre-2020. An area of concern, however, is those attributed to alcohol which you
saw on our previous slides there. 34 crashes last year we determined to be alcohol related. This is the
highest number we have seen since 2018 when we had 36 alcohol-related crashes. Just as
concerning is the number of crashes with personal injury involving our pedestrians.
In 2023, we had 14 crashes where 21 pedestrians were struck. That's compared to 2022 where we
had 9 crashes with 12 struck pedestrians, in 2021 with 3 crashes involving 4 struck pedestrians.
We're certainly monitoring that and that's an area concern for our pedestrian safety. Our highest crash
locations, probably not a surprise to anyone here, number one location is East Market Street in
Leesburg Bypass. Officers responded there were 101 times last year for crashes. Number two was
East Market Street at Battlefield Parkway. We responded 91 times for crashes.
Third was Edwards Ferry Road in Leesburg Bypass Road. We responded a total of 49 times. Our
officers are doing their best to make our roads safer. In 2023, they made 81 DUI arrests, which was a
23% increase from 2022. They issued 3,294 traffic citations, which is up 55% from the previous year.
Additionally, they provided 4,034 warnings, which is an increase of 158% from the previous year. Our
officers are out there, and they are very active. With that, I will open it up to questions.
Mayor Burk: Thank you very much. [inaudible] questions. Mr. Bagdasarian. [inaudible]
Council Member Ara Bagdasarian: Yes, please. [inaudible] Do municipalities do client surveys to
see how safe people feel [inaudible] do you do that or does any municipality do that?
Thea Pirnat: We actually have one online now. We do have a survey, we were asking them how they
feel. We did push that out as a press release and people can go online and take that survey. That's
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separate from the survey with some people who have called us and asked for us to respond. We
wanted to have more of a general how do you feel, but it's certainly not reaching everyone so we can
readvertise that and then we get more feedback.
Council Member Bagdasarian: Last year [inaudible] crimes but the data shows something that's
different [inaudible] feel or they feel safe.
Thea Pirnat: I believe that online survey, we had 94% positive reviews so far. They do feel safe and
we are safe. At least we had zero homicides last year which is good news, right?
Council Member Bagdasarian: It's good news. Thank you.
Thea Pirnat: Your welcome.
Eileen Boeing: [inaudible]
Mayor Burk: [inaudible] Okay. Is that better? Is that working? Okay. Dr. Cimino-Johnson.
Council Member Todd Cimino-Johnson: Thank you, Madam Mayor. Thank you, Chief for the
presentation. I guess my first question is, after looking at this, what is the remedy? What do we do
that we're not doing now to see these numbers start to go back down?
Thea Pirnat: Obviously, alcohol's a big issue. We have a lot of events, and a lot of establishments
that are attracting people for those events that include alcohol. That's a factor that we're trying to
address. It's not just the events, though. It is local individuals that we're encountering. We routinely
lock up people for being drunk in public because we find them passed out on the road, but it has
nothing to do with, like I said, any sort of establishments. It's unfortunately individuals making bad
decisions.
The individual who's been staying-- who's homeless at a bus shelter was actually arrested last night
for being intoxicated in a public place. We're seeing that. It's just a matter of services, but they're not
always willing to take services. Like I said, where it's across the spectrum there. As far as the
pedestrians being struck, that's certainly concerning. I've seen other jurisdictions entertaining things
like no right on red. That's something to take into consideration.
Council Member Cimino-Johnson: Okay, and based off of this, are you putting together any type of
suggestions that we should take up to start to see these numbers come down?
Thea Pirnat: What I'm doing internally is our staffing is a lot better. We're actually are looking at
starting an evening shift where we're seeing more calls for service between that 3:00 and 11:00 p.m.
We'll up our staffing on that, and we're also going to, with that launch, more of a bike team so that
there'll be a selective enforcement detail. They won't be tied to being dispatched to calls. We can
send them to areas where we know we're having issues proactively and address those. That's
something I'm doing internally. As far as suggestions, I'll have to continue to look at that and see what
might work.
Council Member Cimino-Johnson: Okay, and then I'm assuming the police officers have all seen
these statistics?
Thea Pirnat: Yes.
Council Member Cimino-Johnson: Okay. Thank you.
Mayor Burk: Vice Mayor Steinberg.
Vice Mayor Neil Steinberg: Thank you. Thanks, Chief Pirnat. What is impersonation, out of
curiosity?
Thea Pirnat: Impersonation has to do a lot of times with sign-in and pretending to be someone else
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like on a credit card. That's what we see there.
Vice Mayor Steinberg: Okay.
Thea Pirnat: It's tied to the fraud offenses.
Vice Mayor Steinberg: It's okay. Out of curiosity, looking at the statistics for alcohol related crashes,
do we yet see, or are we evaluating crashes involving intoxication by marijuana?
Thea Pirnat: That is actually an offense category. We had zero arrests for that. It's in the Group B
offenses. We did have zero arrests for it. It's a little harder for us to detect obviously, we have to do
blood work on someone. We no longer can search vehicles for plain smell, as you know.
Unfortunately, yes it's a crash. Do we detect alcohol or do we detect marijuana? So far it's only been
alcohol that we're detecting. Not to say that there's not a mix sometimes, but so far--
Vice Mayor Steinberg: Alcohol is by far the greater issue.
Thea Pirnat: Yes, most certainly, yes.
Vice Mayor Steinberg: Okay, thanks. With the crashes at East Market and Battlefield, now, that's a
bypass. Are we talking about, I assume maybe westbound coming off the bypass onto East Market or
are we talking about on Battlefield, for example, coming off of Market heading east and trying to, say,
cross four lanes of traffic to make a left turn at the light to go to Lowe's?
Thea Pirnat: Yes, it's a little complicated because that's going to be the intersection associated. It
could be just prior or just after, but it is going to be the eastbound traffic-- sorry, the westbound traffic.
Vice Mayor Steinberg: So it's mostly the westbound traffic and we're not seeing a big issue again
with cars exiting off of eastbound Market onto Battlefield and then trying to cross those lanes of traffic
to make that left turn.
Thea Pirnat: We are seeing that as well, yes.
Vice Mayor Steinberg: You are?
Thea Pirnat: Yes. It just didn't make the top three.
Vice Mayor Steinberg: Okay. Well, what would be required there, because that's a pretty short step
trying to get off that ramp and then over to the light? Are there any solutions for that?
Thea Pirnat: It should not be permitted at all. It should actually be an extended median because
there's no way to safely cross that many lanes in that shorter distance because you need to establish
a lane change, establish a lane change, and it's just not possible. Yes, that should not be permitted.
Vice Mayor Steinberg: Are you suggesting at some point we may have to prohibit a left-hand turn,
and do a U-turn further up?
Thea Pirnat: I would say yes, you do not want them coming off of Market Street making the right and
immediately making the left. They have to proceed straight and find an alternative.
Vice Mayor Steinberg: Something to consider. Is that entirely within the purview of the Town?
Thea Pirnat: I don't know if you need VDOT for that particular road or if that's a State—or Town
owned road. I'm not sure on that one.
Vice Mayor Steinberg: Thank you.
Mayor Burk: I just had a couple of questions. The number in regard to shoplifting, that's a substantial
increase. Is that the organized crime type where they run into the stores in a group and take
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everything off the shelves?
The Pirnat: It is organized retail theft. It is not the smash-and-grab that we've seen in some localities.
We have not had that here. What we're seeing is more individuals working in twos or threes where
they're trying to distract someone that works there while someone else is grabbing the items. They'll
hit multiple stores while they're in Town. We've actually just had a conversation, regional conversation
the Chiefs did, about what's going on and brought in our Commonwealth Attorneys. They'll hit us,
they'll hit Loudoun, they'll hit Fairfax, they'll hit Arlington. They're targeting us.
They're actually finding our locations before they even come here. We're seeing them from other
jurisdictions. That's a regional thing right now. They're looking at pharmacies right now, it's where
we're seeing a lot of thefts, which is a new trend that's come up. We always have the big box stores
we certainly see in our outlets, the cosmetics and the fragrances, anything that they can resell, that's
what we're seeing is primarily getting struck right now.
Mayor Burk: There's nothing you can do about the resale part because that's what makes it attractive
to steal all this stuff and then to be able to sell it.
Thea Pirnat: We are actually in the process of working with Federal partners on that because that is
an issue, so Homeland Security is involved because of the fact that it's a racketeering potentially type
offense. We're partnering with them on some options that we can do. That's a regional effort that
we're all doing. The new law in Virginia last year that was passed where we could do an aggregate
total to make it retail theft is more organized than what if it's just a single shoplifting incident.
Mayor Burk: Is there a way to separate this out? Is there a potential number? Is there a way to
separate it out to smaller businesses as opposed to the outlet with--?
Thea Pirnat: We do have that data. We do track the outlets versus other locations. Even the ABC
store, sometimes there's shoplifting there, the gas stations. Those are lot of times the teenagers after
school going in and stealing stuff. Yes, we do have that broken down.
Mayor Burk: That would be interesting to see it.
Thea Pirnat: I can provide that to you.
Mayor Burk: The drunken disorderly, is that solely because that's a [inaudible] increase or any of
the separate categories, can they be put together?
Thea Pirnat: Yes, there's been some merging of categories over the last few years including peeping.
Peeping was merged with all other offenses. They've merged several of them. I'm not sure of the
reason, but they did do that. That disorderly conduct actually includes the drunkenness. I added that
that's not how it actually reads if you were to look at our report, but it includes all that. I want to make
sure you were aware of that. It's not just the merging of categories. We certainly see an increase from
previous years, but still below what we were in 2019.
Mayor Burk: Below the 2019 looking [inaudible], but it is quite a lot.
Thea Pirnat: It is a lot.
Mayor Burk: Then to back up on what Dr. Cimino-Johnson said, what do you do with this data? What
do you do with it as Chief [inaudible]?
Thea Pirnat: We obviously use it for our patrol efforts and some of our efforts. Like I said, shoplifting
is definitely on our radar, so we are looking at ways to, like I said, partner with our regional partners,
share real-time information. The State has actually come out with a program where we'll get more
real-time information from them to help us share with other agencies and them share with us.
As soon as we get a photo of someone that shoplifted, like I said, in Loudoun County, Fairfax County,
they're going to be sharing it with us. We know within days they're going to probably be here. Our
Crime Analyst is doing a good job of sharing those bulletins. Those are things that we're doing.
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Certainly, the traffic where we see where the violation or the crashes are, you're seeing increased
traffic response there as far as enforcement. That's why you've also seen the increase in proactive
numbers where officers are writing tickets and citing warnings for that. Yes, we do use it to target the
crimes that we can target, as far as prevention.
Mayor Burk: Would you have it categorized Leesburg as the safe Town?
Thea Pirnat: Oh, very. Yes.
Mayor Burk: Even those [inaudible]
Thea Pirnat: Yes, absolutely.
Mayor Burk: All right. Anyone else have any questions? Do you have a question?
Council Member Zach Cummings: No.
Mayor Burk: Thank you very much for your report. It's very interesting. [inaudible]
Thea Pirnat: All right, thank you.
Mayor Burk: All right. Our next item, Air Traffic Control Tower update. Hello, Mr. Coffman.
Scott Coffman: Good evening, Madam Mayor and Members of Council. Thanks for the opportunity to
give you a quick update on where we're at with the development of an Air Traffic Control Tower at the
Leesburg Airport. I wish I had a much clearer road map, but we're still developing where this tower is
going to be. I'll first give you some background on where's the airport at and what's been going on
lately. If you live in Leesburg, you've probably seen a lot of airplanes flying over on these busy spring
days. Our traffic in 2023 was up to nearly 90,000 takeoffs and landings. I think that's a metric for the
airport. That's a 61% increase over the past five years, so the airport's been getting busy.
Just this first quarter, the first three months of 2024, up 27%, so some busy days at the airport. Just to
give you a background, that's what's driving the need to keep a control tower at the airport and
construct an appropriate one. Leesburg has very congested airspace. We have a lot of challenges as
an airport. We're not out in the middle of Kansas where we have all this airspace around us. We're in
the V of the Dulles runways which is only nine miles from our airport, so our airspace is limited
horizontally and vertically. We're stuck below the Dulles airspace. That's why a lot of the planes that
you see coming in and out of, mainly southwest Leesburg, are flying low. They're not allowed to go
higher into the Dulles airspace.
That's where our control tower is important to keep those airplanes separated and on a proper route
in and out. It's a congested airport. As I said, we're busier than ever. There's been some days over
500 takeoffs and landings. Another reason for a tower is diverse types of airplanes and diverse types
of pilots. Not only does Leesburg got a little Cessna going 90 miles an hour with a student pilot in it,
we also have corporate jets coming in at 140 miles an hour all mixing into that same space, all
headed to that same runway. That's where the tower is providing a level of safety that the airport
didn't have in its first 50 years.
Safety is the benefit, efficiency, we talk about efficiency, FAA likes to hear about efficiency, but that's
really a byproduct. We want to keep the airport a safe place to operate. This is a graphic that I
received from the FAA that I sent to the Board of Supervisors when we were talking about the Village
at Clear Springs, which is going to be developed underneath the flight path. You can see all those
gray tracks. Those are the tracks that are honestly annoying some of the neighbors that live around
the airport. There are a lot of practice touch and goes, that means they're landing, taking off again,
going around a circuit and landing again.
Then the green and the red are more like your business flights that are flying in and out on a flight
plan where they're going to a farther destination. That's one day, that was a 500-plus day. A lot of
flying going on at our local airport. We've had a control tower at our airport since 2018. For the first
five years, it was under the FAA's NextGen. That's their Next Generation Development Program for
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the FAA. Under the Remote Tower Program, as many of you know, that abruptly ended last May, we
leased and installed a mobile Air Traffic Control Tower, which is a lot less of a looker than our remote
tower system is.
The good news was that the FAA did agree after some pushing by the Town to continue staffing the
control tower, keeping our airport safe. One of the provisions of that agreement was that the Town
constructs a permanent air traffic control facility. The FAA wants us to build an Air Traffic Control
Tower. I think that's important when we talk about grant funding and the eligibility of this tower for
grants. We actually started, we moved from the FAA's NextGen research arm into the Federal
Contract Tower Program. That was always a long-term goal. We wanted to use the remote tower as
the facility, but it was that FCT Program that funds the controllers year in, year out.
There's currently six full-time controllers working at Leesburg. There was actually a Federal study that
noted that contract towers- these are contract personnel that work under contract with the FAA-much
more cost-effective. I think it was over 40% more cost-effective than Federal towers with direct
Federal employees, with exactly comparable safety performances. FAA contract moved to Midwest
ATC, so all of our controllers changed employers in October, and the tower continues to stay open
about 10 hours a day.
Karen Franklin from the Town's Capital Projects division and I are working hard to build that new
control tower. This is a process as all things Federal and FAA are spending their money. First thing
we need to do is identify three candidate sites. That's our Siting Study. It's been underway for several
months. We are now in line to participate in what's called a VISTA. It's a virtual reality recreation of a
control tower, so to make sure that they can see the ends of the runways and over the buildings and
the sun's not going to glare off the roof of the terminal and all these human factor type things.
We hope to have that done this summer. It's one of the pieces that's subject to the FAA's schedule
and not ours. That's a challenge in scheduling this and giving you a good, clear answer of when
things are going to happen. Once the FAA approves the site, we pick a site, they approve it. They
conduct a safety risk panel. Safety risk assessments are very much a part of the FAA's process in
everything they do. Then the Town has a choice to build where we think it's most appropriate for the
airport in the long term. The cost of it. I'll show you in the next slide. We're considering three sites.
One is to the right of the airport terminal. That's my preferred site. Site number two is in a grass area
towards some of our hangers. That one has more challenges to build because of storm water. There's
no roads or less infrastructure there. Then the worst just to kind of fill the placeholder is site three
across the airport, next to At Home store on the airport property. That would be the worst. It's in
wetlands. It doesn't have a road. That's really what our pricing is based off of too. When you see in
your CIP $20 million, that's what we're looking at having to bring in all that infrastructure and build on
the west side.
Once that Siting Study is done, then we work on an environmental-- something I'm used to doing. I do
a lot of the categorical exclusions for the airport. That's an environmental checklist, but if we are
building an area that has wetlands or something more environmentally challenging, then I will have to
have a contractor--a consultant do an environmental assessment. Even the largest worst-case
scenario would be an actual EIS an Environmental Impact Statement. That can take a long time. If we
build an exit terminal where we're building on pavement, probably a categorical exclusion which would
save some time on the project and money.
These two things, the Siting Study and environmental will be reimbursed under a future design grant
from the FAA. This is preliminary work. Then we go to tower design and hire an architectural
engineering firm that's going to put the tower design together. It's not just the building, it's all the
equipment that goes into it. Radios, telecommunications, weather, all those systems are actually
probably just as complex as building the structure.
Then finally, I'm going to skip ahead. I'm running out of time. I see some yawns. Tower construction.
We're expecting it to be three stories plus the cab, which is the working space above. Quite a bit of
space that has to go into that building to support the operation, but all that can fit in a three-story
tower. Project funding, I think the key thing to tell you is that this is not a project that I think the Town
is going to pay for directly 100%. Federal funding is 90%. There's a lot of programs for funding from
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the Federal Government. A lot of it's the Bipartisan Infrastructure Law that was passed several years
ago. The state always matches 8% on federal projects, which leaves a 2% share for the Town of
Leesburg.
Right now, the airport is receiving entitlement funding--let me explain some of the funding programs
and I'll answer questions afterwards. Entitlement money means this is dedicated to Leesburg. We are
currently dedicated $850,000 a year through 2026. It was a five-year program, and we spent the first
year on a north hangers project. We have three-and-a-half because there's a little bit of extra that was
put towards north hangers.
[beep sound]
[chuckles] Can I have another minute and then I'll wrap it up? Thank you. AIP, that's our normal
program that funds the airport projects. Then there's two other Bipartisan Infrastructure Law programs
that we would like to apply for that would fund the construction of the control tower. Costs. I think the
big thing I want to harp on here is the project that's listed in your CIP is $20 million. If it's built next to
the terminal on existing land, and we're just building the building, they've given us a ballpark of about
half of that, about $10 million. That's why I am being unclear about the total cost of the project
because it depends on which site it's going to go on.
Schedule, we'll have to have the siting done and hopefully the environmental the remainder of this
year. That'll put us in position to go to design. I'd like to apply for bipartisan infrastructure entitlement
for money for the design. It's much more flexible on when they'll grant us the money. Some of those
other programs open up only once a year. I think that's my time.
Mayor Burk: Thank you.
Scott Coffman: Thanks.
Mayor Burk: Does anybody have any questions?
Scott Coffman: Did I cover it all?
Mayor Burk: Vice Mayor Steinberg.
Vice Mayor Steinberg: Thank you. Thanks, Scott. I'm still not clear on the difference between the
Contract Tower Program and FAA towers.
Scott Coffman: If you go to the control tower at Dulles Airport has FAA Federal employees working it.
The tower at Leesburg has contractors working for it. The FAA contracts out to three different
companies that divvy up the US. The controllers at our place work for Midwest ATC. It's a company.
Vice Mayor Steinberg: Okay, thanks. [laughter] Just out of curiosity, they shut down our virtual
tower, but they're going to test our whole design virtually. Is that correct?
Scott Coffman: [laughter] That's correct.
Vice Mayor Steinberg: Okay. Always interesting. I guess there's no hope for us to getting-- that was
closed down so we can free up our airspace, right? No, okay. Thank you.
Scott Coffman: In all seriousness, I'd love for Dulles to raise their airspace to give the planes over
Leesburg a little more altitude as they're coming in and out over.
[crosstalk]
Mayor Burk: Mr. Bagdasarian.
Council Member Bagdasarian: Thank you, Scott. Just a couple of quick questions here for you. The
mobile control tower that's currently in operation, is there a duration on how long that will continue to
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operate?
Scott Coffman: The agreement with the FAA was for us to build a tower within five years, which is
pretty much what the schedule is looking like. Hopefully, we get ahead in some places. We know
some places are probably going to take a little longer in that process.
Council Member Bagdasarian: If it took six years, would we have an issue with that?
Scott Coffman: I think we'd have go back to the FAA because we actually have an agreement with
them to build a tower within five years. It's a little frustrating because a lot of the timelines are their
control, not ours.
Council Member Bagdasarian: If you could just refresh my memory as well, what is contributing to
the increase in air traffic that we've seen over in last four or five years? Especially the last couple of
years, it seems.
Scott Coffman: COVID changed everything. I think when COVID first occurred, our traffic spiked. I
think there were more flights at Leesburg than there were at Dulles for a short period of time. I think a
lot of personal people went to aviation. It had already been trending up because of the pilot shortage
and people wanting to learn to fly to move to airline careers. We see that still today. ATP is one of the
nationwide schools that trains people for the airlines. They're at Leesburg and they're flying quite early
in the morning, unfortunately.
Council Member Bagdasarian: Is that trend going to continue in 2024 based on what we've seen in
Q1 this year?
Scott Coffman: I think our traffic will continue to increase. Right now, the airport is full. The Inn is full.
I have a waiting list for both hangars and for parking spaces, so we're not adding airplanes to the
airport.
Council Member Bagdasarian: Thank you.
Mayor Burk: That gives me the opportunity to talk about flight schools. If you look at the map the
majority of the flights are flight schools.
Scott Coffman: Yes.
Mayor Burk: [inaudible] Can we give them a time that they can't start before 7:00 and they have to
be done by 9:00?
Scott Coffman: It is a challenge, and it's something that Kaj and Chris Spera, the Attorney, and I are
working on with outside counsel. There are airports that have successfully implemented that, but
usually, they're geared towards regulating jet traffic. A lot of the Federal laws about aircraft noise are
applicable to jet traffic and not flight schools. They just don't even recognize that a little two-seat
airplane is a noise issue, but it obviously is at Leesburg and other cities in the U.S. There's a Town,
Rocky Mountain, out by Denver, 280,000 flights a year, most of them flight training. Their government
and citizens are also having the same struggle with this huge increase in traffic.
Mayor Burk: [inaudible] that we couldn't say to the flight schools, you cannot start before 7:00. You
cannot continue after 9:00.
Scott Coffman: I want to, and we have put out voluntary noise abatement guidelines, and we ask all
of our schools to do that.
Mayor Burk: It's not working.
Scott Coffman: It's not working. One of the things, I'm looking at a lot of other airports to see what
are they doing because the FAA, they really tie our hands on what we can do. We can't single out a
certain type of flying, like flight training. You have to regulate it all. The airport in Florida, that is
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Item a.
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Naples, has long had a big noise problem. They're right in the middle of their community. They call out
the violators. Here's the planes that were violating the curfew. Here's their addresses. Here's who is
doing it. It calls them on the spot. I don't know that that's super effective, but it's one way that they're
combatting--getting compliance with their curfews, in particular.
Mayor Burk: It would be better than moving out of [inaudible].
Scott Coffman: Yes.
Mayor Burk: Right now [inaudible] but they're not seeing any results.
Scott Coffman: Evergreen Meadows is in a-
Mayor Burk: Yes, it is. [crosstalk]
Scott Coffman: -it's in a spot.
Mayor Burk: I guarantee they're going to approve it [inaudible], except they'll be in the County, so
they have to deal with it. Can we--right now, we have how many flight schools?
Scott Coffman: There's five.
Mayor Burk: Can we limit the number of flight schools?
Scott Coffman: You cannot, but there's no space in the Inn, kind of situation.
Mayor Burk: You can't have any more than five. I understand that.
Scott Coffman: You can tell me, "Scott, don't go build more ramps for more flight schools, and then
there won't be more planes."
Mayor Burk: [inaudible] There's no way-- right now we're limited to five, but we can't get them down
to three or two. Or?
Scott Coffman: I will have to get back to you when I talk to the Town Attorney because the FAA
regulates the airport business activity and how we don't economically discriminate.
Mayor Burk: [inaudible]
Scott Coffman: I don't know if I want to speculate up here on the podium. A lot of our traffic is flight
training at the airport.
Mayor Burk: Is there an economic impact?
Scott Coffman: Of course, to those schools, those businesses.
Mayor Burk: [inaudible]
Scott Coffman: Yes, they all buy fuel. There's a financial impact to the airport. I don't know. I think
that's great for our future discussion. [laughter]
Mayor Burk: Okay, we'll have it. The control tower, if that were to come in place, would that allow the
planes to be higher when they take off or will they still be limited by Dulles airspace?
Scott Coffman: The control tower will not change the airspace of the airport from what it is today.
Mayor Burk: Somehow, we've gotten ourselves into this predicament of allowing houses too close to
the airport, and [inaudible] it's going to be more and then having now to review that is what you are
saying.
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Item a.
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Scott Coffman: It is a challenge. I look at a lot of case law on other airports that have tried, a lot of
them are very similar to our airport. There's an airport, I don't remember where on the West Coast,
that tried to fine people planes for making early left turns, just like over the Evergreen Meadows, and
the FAA shut them down. There's an airport also in California that tried to put in curfews, like hard fast
curfews, not the voluntary stuff, and the FAA shut them down. They didn't meet their criteria. It is a
hurdle to get over. I want to work with Chris and our outside aviation attorney to see can we get past
those hurdles.
Mayor Burk: [inaudible is something we can do. We ought to look at doing that in your discussions.
Right? Oh, Dr. Cimino-Johnson, you have questions now?
Council Member Cimino-Johnson: Yes, thank you, Madam Mayor. Thank you, Scott, for your
presentation. Piggybacking off what the mayor was saying, is there any way we can charge a fee if
they take off between these hours as opposed to, say between 9:00 to 5:00 it's nothing, but after five
o'clock in the evening until nine in the morning, it's a $100 every time you take off.
Scott Coffman: I can look into that. I don't have all the clear answers because the FAA requirements
are so cumbersome. I wish I did have a very clear map of how far our boundaries can go. A lot of
municipalities have pushed their boundaries, like I just gave you some examples, and the FAA tends
to push back. The FAA puts so much money into the airport. They want it to be available and open for
public use without discriminating, whether you're a flight school or a jet operator, and they leave it on
the municipalities to regulate the land use and not build homes around the airport. Which is why we've
spent so many evenings in Board of Supervisors chambers opposing yet another thousand homes
under the flight pattern.
Council Member Cimino-Johnson: Then when are the leases up on these flight schools at the
airport?
Scott Coffman: It varies. None of them is longer than five years.
Council Member Cimino-Johnson: Who controls the price?
Scott Coffman: The Town.
Council Member Cimino-Johnson: We could jack it up a thousand percent if we wanted to if we
wanted to get rid of a flight school?
Scott Coffman: Again, back to the FAA, and I can send you some of the language so you can see
what we have to deal with is you can't economically discriminate against one particular company. It's
supposed to be a level [crosstalk].
Council Member Cimino-Johnson: We also need to make money for the airport so we could raise
the rent. I mean, that's legal.
Scott Coffman: Yes. The airport's required to charge reasonable rates and establish a system of
reasonable rates and charges. I don't know that you could actually price them out. I think the FAA
would say that you're economically discriminating against this class of business.
Council Member Cimino-Johnson: What is the estimated high and low cost of the tower to the
Town?
Scott Coffman: The high cost's at $20 million. I'm going to grab Karen from capital projects if you
don't mind.
Karen Franklin: Yes, we're not done with the Siting Study, so we don't have those numbers yet.
Giving you numbers is only going to mean we're giving you a number that may not be right.
Council Member Cimino-Johnson: That's fine. I can use an estimate, right now.
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Item a.
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Karen Franklin: The high end is what you see in your CIP right now. We're very hopeful that we won't
be higher than that number and we're actually feeling a little bit more confident that we're going to be
lower than that number. Whether it's all the way down to $10 million, again, we don't know that
answer yet, so to tell you that we hope it's going to be $10 million, that's probably lower than I would
feel comfortable telling you right now. I think in the fall when we get the Siting Study done and we
know where we're landing, we're going to have much better numbers for you.
Mayor Burk: [inaudible] landing.
Karen Franklin: I didn't realize.
Council Member Cimino-Johnson: When you say $10 million, you mean $10 million to the Town or
$10 million total for the project?
Karen Franklin: Yes, total cost.
Council Member Cimino-Johnson: What's in the CIP? What number?
Karen Franklin: $20 million.
Council Member Cimino-Johnson: $20 million, and I guess 2% of that would be to the Town.
Where's that money coming from?
Karen Franklin: That's a good question. Scott was talking about some of the options. We have some
money through the BIL that we can use to get us through design if we can't get another source. Then
we have several funds that are tower specific that we're going to have to do. I think we'll have to do
some lobbying to get high priority to get those funds. If we don't get them one year, then we're waiting
until the next year to get the funds potentially to be able to move forward. That's where we're less
clear how it's going to land because some of those funds we can only ask for at a certain time of the
year. If we miss it by a couple months, we're waiting for the next application cycle to apply as well. We
also have other very important projects running concurrently with this one at the airport that we're
using our ACIP, the six-year plan that we've already got set that doesn't have the tower funded in it.
We're having to look for two pots of money, so to speak. It's a bit challenging for us. Scott, may want
to add something.
Scott Coffman: Was your question about where's the local match coming from? Where's the Towns?
Council Member Cimino-Johnson: Right, I want to know-
Scott Coffman: Where's the 2%?
Council Member Cimino-Johnson: -are the residents going to be paying for the tower?
Scott Coffman: No. Actually, if you look in the pro forma in the back of the budget book, it shows the
airport generating a profit not only last year but the next few years that it will help fund those type of
projects.
Council Member Cimino-Johnson: Thank you.
Council Member Bagdasarian: Thank you. Just a couple more questions. I know we have a joint
session in the books for discussing the future of the airport, and it's on who used to live right there at
Evergreen Meadows. I know 20 years ago when there was only 1 or 2 or 3 flight schools, it was a
non-issue. It's really the last couple years, I think, since COVID, like you pointed out, Scott. We see a
massive increase in air traffic above the neighborhood, which obviously is of concern. For our joint
session, it would be great to see an economic and financial impact by use for the airport so we can
make some decisions based on the actual data. What revenue does a flight school generate versus
other uses like direct financial impact. I think that would be great for that joint session so we can,
especially beforehand. Thanks.
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Item a.
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Mayor Burk: Vice Mayor Steinberg.
Vice Mayor Steinberg: Thanks. Yes. Is there any one flight school whose behavior is more
egregious than others in terms of noise, or is it pretty much evenly spread across the board?
Scott Coffman: No, the Mayor says we're not doing anything, but we are--
Mayor Burk: No, I didn't. I didn't say that. I said the people think you're not doing [inaudible].
Scott Coffman: People, okay.
Mayor Burk: I didn't say that. [crosstalk]
Scott Coffman: People think we're not doing anything. We are doing things behind the scenes. I am
calling out people, particularly on the curfew where it's very cut and dry. If your airplane was out doing
those gray circles at 6:45 in the morning, I'm down in your office saying, "What's going on? You guys
agreed that you would follow these guidelines to help us get along better with the community." We are
following up on those. [laughter] I don't always get direct communication to the residents, but we're
doing those things. We created a map. A lot of pilots use an iPad for their charts.
They can download a file onto their iPad that shows those neighborhoods in red, so they actually can
see where the neighborhoods are. Because sometimes as you're flying the plane, you're not really
paying attention to neighborhoods. It's just all trees and homes. We're trying different things and
looking a lot at other airports and what they've done.
Vice Mayor Steinberg: Just to be clear, even if the budget came in at $20 million, the Town's share
would be approximately $400,000.
Scott Coffman: I'm not going to come to you and ask you for $20 million for this project.
Vice Mayor Steinberg: No, I understand that. That's the 2%. Even at the top-most figure, it's not a
staggering sum to the Town. That's almost certainly going to come in at about half of that, or likely.
Scott Coffman: Hopefully, if we build on those sites, either next to the terminal or next to the
[crosstalk]
Vice Mayor Steinberg: Yes, I just don't want people to freak out at the reality of the overall project
and then not realize that the Town's responsibility is far less.
Scott Coffman: That is a good thing about the airport is that pretty much 98% funding on those
Capital Projects.
Mayor Burk: All right. Thank you. Again, I didn't say you weren't doing [inaudible].
Scott Coffman: [chuckles] I genuinely worry a lot about the residents at Evergreen Meadows. It's a
very difficult problem to solve because they are at the very end of our runway. No matter what we do,
there's airplanes that are going to overfly their neighborhood. We're trying everything we can to send
planes to the south. We also have to deal with the Federal contract tower that sometimes prioritizes
the bigger picture of what Dulles Airport is doing and where to send our planes. I do spend my
evenings worrying about how we can help them. I realize it's a bit of a emerging problem for the
airport. Thanks.
Mayor Burk: I am not saying you’re not doing anything. Okay. I have a request for two proclamations.
One of them is that Council Member Cimino-Johnson who wants a proclamation for Leesburg-
Daybreak Rotary Club Day. Do I have four head nods for that? All right. Noble Atkins, Urban Forester
with Department Public Works and Capital Projects would like to have a proclamation for 2024 for
Leesburg Arbor Day, April 27th. Are there four votes for that? All right. That's all I have at this point.
Anybody on this side have any future Council meeting agenda items? Nobody here. Anybody on this
side?
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Council Member Cummings: I just have one, I make sure, Mr. Bagdasarian brought up having the
economic data for the airport before we have our joint meeting. I didn't know if that's something we
need get forehead nods on to ask for that memo.
Mayor Burk: We can do that. We have four people that would like to have that meeting? That's
everybody.
Council Member Cummings: Perfect, that's it.
Mayor Burk: [inaudible] Vice Mayor [inaudible]
Vice Mayor Steinberg: Oh, that's me. I have two things. One, I sent an email to the Council
regarding funding for paying for a consultant to do an in-depth study on the performing arts center at
Liberty. As I said in the email, the study is designed more for the actual creation of and functioning of
a performing arts center and has not a whole to do with whether or not we decide to remediate. As I
explained, we have existing funds that were allocated for study to the project group. There are
remaining funds in the remediation study. Mr. Keith Markel can probably verify the difference. I think
we'll need somewhere between, I don't know, around $5,000 or $6,000 to make up the difference to
get to the $53,000 plus, which is the price of the study.
Mayor Burk: How much money have we spent on the project so far?
Keith Markel: To date, you allocated $30,000 for study money, and you've spent about $20,000 of
those dollars to two outside consulting firms to put together reports and studies and analyses. You've
got roughly $10,000 left of the $30,000. Then what Vice Mayor is proposing is taking the additional
funds that are in that project fund for the remediation study that we did over the past summer to put
towards the project study.
Mayor Burk: [inaudible]
Council Member Patrick Wilt: Just a couple of questions for information. This is a joint private-public
partnership. We've allocated some funds, we've allocated staff time, et cetera. Has the private group
brought forward any cash to fund these studies and such? Are they putting skin in the game?
Keith Markel: I think the biggest thing that they have funded, and I don't know what dollars have
changed hands, if any, is that they've done a lot of architectural design and site layout design work
using DBI as the architecture firm that's put together the different schematics and different layouts that
you saw during the presentations over the past few months.
Council Member Wilt: If we proceed with this, does it make sense to do some cost-sharing with the
private group?
Vice Mayor Steinberg: We could ask.
Mayor Burk: That was the intent. We sent out the RFP.
Council Member Wilt: Because I haven't seen an update in the last year that this has been going on
that the private group has put in any cash to advance this concept which presumably they're going to
profit from if we proceed with it.
Vice Mayor Steinberg: I don't know that we've ever specifically asked them for the financial outlay
that they had put, but I could certainly get you that information. I suspect that privately and
individually, they have spent a fair amount of money of their own on this project. We can get that if
you'd like.
Council Member Wilt: I know we spent additional money just on staff time, which has not been
dollarized. I've not seen a report on how many staff dollars we've committed to this in the past year
also.
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Item a.
Page 15|April 8, 2024
Keith Markel: To your point about the private side investment and what they might stand to gain,
what they're proposing now through the current plan is that the performing arts center will be publicly
constructed, publicly financed, and publicly operated, whether that be by the Town or with a third
party. They are not, as the current proposal is looking to own or operate any aspect of the [crosstalk]--
Council Member Wilt: No, I understand. I'm talking about there's a hotel proposal and a residential
proposal, which are going to be very profitable. I understand. I'm talking about the entire proposal. A
second thought is I'm wondering about this has been about a yearlong effort so far, and from the last
update we heard, it struck me that with the remediation route, that this is a bit of a money pit with $17
million to throw into remediating that site. If we don't remediate it, it seemed like it was a suboptimal
maybe option. Does it make more sense at this point to disassociate this investigation of the utility of
a performing arts center from the Liberty Street lot site and make this a more generic investigation for
the benefit of the Town as a whole?
Vice Mayor Steinberg: I would offer to Councilman Wilt that that's exactly what this conversation is
about. There is no hard decision yet on the Liberty Lot. We may well come to the conclusion that the
Liberty lot site is not going to be appropriate. There have been conversations about alternative sites.
All that aside, we still need more generic information about what this type of operation requires and
what it means to the Town.
Council Member Wilt: That's fair. I would like to, the Liberty Lot, I think, is a parking alternative for
the Town. It's an underutilized asset. I know there's a piece of business coming up shortly to remove
parking spaces from South King Street on the street, which reduces parking. I'm about to close my
parking lot because Goosecup customers use mine because they're not aware of the Liberty Street
parking lot, and there's no entrance from King Street to use it. Moving forward to make that asset
more useful to relieve some of the parking issues, is there a timeframe we can put to determine
whether this performing arts center will use that site or move on to another site so that asset can be
optimized?
Mayor Burk: Was there a question? Maybe the way we should go buy in is to see, first off, are there
more people that are in favor of paying [inaudible] fee to remediate the site. [inaudible] Would that
be okay?
Council Member Wilt: Sure.
Mayor Burk: [inaudible] Do you have objection [inaudible]
Vice Mayor Steinberg: No.
Mayor Burk: Are there four people who would be interested in remediating the site [inaudible] at the
estimated cost of $16 million?
Keith Markel: $17 million on the high side.
Mayor Burk: Are there four people who are willing to-
Vice Mayor Steinberg: Have a conversation.
Mayor Burk: -have that conversation. [inaudible]
[laughter]
Vice Mayor Steinberg: The reason I say that is because Mr. Markel has been very instrumental in
exploring potential outside funding sources. We recognize that where we had more optimistic hopes,
those may have been overly optimistic, and yet we do know there are some outside sources for
funding that we may qualify for. I would just throw that into the mix of the question and say, "Yeah, I'd
be in favor of going forward with that." [laughter]
Council Member Wilt: How do we accelerate this? After a year of study, we have some maze. We
may qualify for something.
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Item a.
Page 16|April 8, 2024
Mayor Burk: We can get exactly [inaudible]--
Council Member Wilt: I'm wondering about our property taxes. We spent $16 million to remediate 2
acres for a private partnership when we brought up trying to help our property taxes and our utility
rates in past discussions. That's a lot of money to be thrown at something. We're concurrently having
other discussions about cost of living in Leesburg.
Mayor Burk: I guess what I'm trying to is do we have four people that would be willing to get $16
million [inaudible] without being [inaudible] money was coming from perhaps [inaudible]. Are there
people that would be interested and willing to commit that money to remediate the site at the Liberty
Lot? I'll just leave it at that, unless there's anything you want added, Mr. Wilt, to that motion.
Vice Mayor Steinberg: I would just have one comment about that if we're going to take this vote first.
Yes, this conversation involving this project has taken longer than we thought. I think that is probably
a result or is created by the fact that we weren't aware of all of the moving parts and the complexity of
this issue. I honestly think the County is about to find that out in their efforts, except they don't have a
remediation situation. We recognize that there was another site that didn't require remediation. This
whole project might have a different look. Philosophically, personally, I would be in favor of
remediation, but I'm concerned about the more directness of this question lacking what I feel is a
complete picture about this site.
Because it may become moot if we decide that site is not appropriate for the performing arts center.
Then it's up to us to decide if we're going to, with some environmental consciousness, decide we
should remediate the site no matter what goes there. Of course, in this discussion, we realize that
were we to remediate, it creates extra space. Then when we're talking about parking, that becomes a
whole different project. That's why I think trying to answer this question about remediation right now, I
don't know that we're ready to do it, is my point. Thanks.
Mayor Burk: Do you still want it to go forward, Mr. Wilt?
Council Member Wilt: From my perspective, I can answer that question.
Mayor Burk: I'm willing to bet there's not four people, I willing to be there’s four people that would
accept the $16 million. I'm making that guess. I haven't asked anybody or anything like that. The
question on the table is, are there four people that are willing to keep the $16 million in? Let me put it
this way, keep the $16 million in the project at this point? Are there four people that are willing to keep
that $16 million set aside to find out if we need to remediate the site for whatever reason? Are there
four—
Vice Mayor Steinberg: Is that a question?
Mayor Burk: Yes. Are there four people that would be willing to keep that in place? Raise your hand.
Yes. To keep the money in place to remediate it at this point. You're a yes. You're a yes. You're a yes.
There's four. [chuckles]
Council Member Wilt: Then can we get a projection on getting some clarity on the utility of the
Liberty Lot site, seeing that it has been, what, 13 months so far with this study. It feels like we're still at
a state of high ambiguity. At what point can we definitively say, "Liberty Lot is a useful asset for this
purpose, and we'll move forward," and we'll essentially reserve it for this purpose," or, "It's not
appropriate," and then that asset can go on with its current purpose and be optimized for that?
Mayor Burk: Do we have an estimate of how long we think this study would go if we had this study in
place?
Keith Markel: The study that is being proposed--
Mayor Burk: Are we going to get back to [crosstalk]
Keith Markel: The one from Duncan Webb Management, that would be looking at the operations of
the performance center. Now, I think they have in their scope here looking at three different locations.
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Item a.
Page 17|April 8, 2024
It's not will it work at Liberty. It's more of that philosophical question, I think, Council has wrestled with
for some months is, is Leesburg in a position right now where you're really advocating for a
performing arts center, regardless of location? Liberty Lot might be the spot for it. We know there are
huge challenges with that site. Not the dump being the biggest, but there are a lot of other ones there,
too.
If that site turned out to not be the site for you, do you still want to see a performing arts center
somewhere, some way in Leesburg in the Town limits? If your answer is yes, you would like to
continue with that evaluation, then this study helps evaluate two additional sites as well as the Liberty
Lot site, as well as the economic impacts and all the cost pro formas of what it would look like a year
in the life of a performing arts center for Leesburg, what your investment-- That's that question.
Mayor Burk: How long would that take?
Keith Markel: The study itself I'm guessing is probably a three to six-month study. You have that--
Vice Mayor Steinberg: He didn’t give us a firm--
Keith Markel: Based on what I'm seeing here, it looks like a three to six-month study.
Mayor Burk: Could we say that the report has to be back in six months?
Keith Markel: Yes.
Mayor Burk: [inaudible] Would that be useful?
Council Member Wilt: I think that's legitimate in terms of longer-term planning purposes. I'd,
hopefully, get some definition at that point. Because I think we paid for two studies so far, and I'm not
sure that brought any clarity to the question that was on the table a year ago. It does seem in terms--
this question, which I just paraphrased, should a performing arts center be in Leesburg at all? We
spent a year studying the Liberty Lot as a site for it, and now we're questioning whether we're going to
fund another study. It's like should there be one at all? That seemed like that should have maybe
been the first question.
Keith Markel: I think you’ll find in Louise Stevens' reports, there's a lot of comprehensive data that
looks at the market overall. She looked at that site. How do you squeezed and squish everything to fit
there? There's also a much bigger conversation about the community needs and impacts on other
performance spaces and trying to find that sweet spot of size and design and relationship to existing
facilities in the region. There's a lot of good information there.
Council Member Wilt: Was that usable or do we have to find a new study?
Keith Markel: No, it's usable information. Very usable.
Council Member Wilt: What the new study--
Mayor Burk: For that particular site?
Keith Markel: For that site, but also in the broader context of how big, how many see that auditorium,
the things within a 50-mile radius that would have an impact on what audience do you capture and
what performances could you bring in here and looking at those costs. I am hoping, this is a
conversation I believe that we're just going to have on Wednesday. I was looking at the scope that's
proposed here and see what existing data that Ms. Stevens has already pulled together to hopefully
fill in some of the gaps that they don't have to reinvent the wheel, is my hope.
Mayor Burk: You can steal it back if you want. Mr. Bagdasarian.
Council Member Bagdasarian: Yes. I think that Mr. Wilt's concerns are obviously very founded.
Obviously, we need to determine whether or not we're going to do something with the Liberty Street
24
Item a.
Page 18|April 8, 2024
Lot. Are we going to remediate or not? I think the original concept obviously was all about, "Let's
remediate." We initialize maybe $3 million, approximately, and then we learn that we have to transport
it far outside the area, which increases the costs. Being part of this committee, this joint task force
we're going to call it, we've been through a lot of different iterations and putting the different pieces of
the puzzle together, it certainly has gone from being a Liberty Street project to a broader performing
arts center project for the Town of Leesburg.
The Louise Stevens' study in 2010, what, I think, 2010 to 2012, really clearly laid out the feasibility of
a performing arts center, the need and demand for a performing arts center in Leesburg including
Loudoun County, they're looking at one as well. Clearly, the demand is there. We don't need to re-
study that. I think at this stage, we've come to a number of different possibilities. I think we're all ready
to move to the next stage of this project. Certainly, this other study, I hate using the term study, this
analysis of funding sources, how business operations are going to work are going to be key to this,
whether it's going to be at that location or other locations within the Town. Yes, ultimately, Liberty
Street, are we going to remediate or not? We need to come to decision on that sooner rather than
later.
Mayor Burk: We just decided.
Council Member Bagdasarian: Oh, we did? Where was I? We kept it in the budget. As far as
actually moving forward, that's the key thing. Then moving forward with this study, as the Vice Mayor
mentioned, the funding for this next project that was brought up is coming from previously allocated
funds. I think it's additional $5,000 that would be applied towards this, the current study.
Keith Markel: Additional $5,000 applied?
Council Member Bagdasarian: The Webb, Duncan Webb study.
Keith Markel: We're looking about $43,000 to close the gap of the remaining funds from the study
money. I think if you direct us to move in that direction, we'll find the dollars either from the
remediation study budget or from some other source.
Council Member Bagdasarian: Thanks.
Mayor Burk: Mr. Cummings' mumbling over here. Go ahead. Tell us what you think.
Council Member Cummings: One quick question. How much are we looking do we need to add for
this study?
Keith Markel: Right now of the $30,000 you allocate, you've got $10,000 left. We've got about
$43,000 of additional money from other Town sources.
Council Member Cummings: It's not going to cost $40,000, is it?
Keith Markel: The study is a $53,000 study.
Council Member Cummings: I went into the wrong profession. [laughter] I have just two comments,
not to muddy the waters here but one-
Mayor Burk: Go ahead [crosstalk]
Council Member Nacy: [inaudible]
Council Member Cummings: I will. The Governor signed our parking authority legislation. Do we
need to bring that? I know it's not a snap our fingers, and now we have a parking authority. I know
there's a lot that goes into that, but part of the idea of going after that was to create an authority that
allows us to bond projects and is time now to bring that into the conversation.
Keith Markel: I think there are a few more decision points for you before we get to that spot. The real
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Item a.
Page 19|April 8, 2024
push to create the parking authority was to allow the authority to lease the land for the senior
affordable housing back when they were originally proposing to build a senior affordable housing on
publicly owned parking lot land. The authority would let us do that. If they don't build the senior
affordable housing and there's more of a sense from, I think, the group that the senior affordable
housing doesn't fit that site, I think some felt that way from probably the start that there's just trying to
pack too much onto that 2-acre site, if that component comes out, then the parking authority is less
critical because you wouldn't need that to be able to do the lease.
Now, if you're looking to finance major capital construction of building parking garages and you
wanted to really bring your parking rates up and you wanted to have that installation to have the
authority be the agent to do that, then you might want to consider that parking authority.
Council Member Cummings: I thought that was why, I didn't remember. Then my last point I'll make,
where I am on this whole endeavor is it's feeling less and less, after our last meeting, like a public-
private partnership and more just a public project. I have some concerns with that. I'm all for
remediating the site there and taking care of the potentially toxic lead and whatever else we've found
in that site. I'm concerned with the true nature of this public-private partnership. Then to hear that the
county is now looking at a public performing arts center also makes me a little nervous because we
should be trying to find a way to work with them on making their project maybe coincide with ours.
Hopefully, we can try to bring them into the conversation as well.
Mayor Burk: Yes, Mr. Steinberg.
Vice Mayor Steinberg: Since this conversation has gotten pretty involved, a couple things. One,
since we brought up the Parking Authority, this was something that was recognized early on in our
conversation. As you can see, it took us to this point because it had to go through the legislature to
get it. We didn't even know if we would have it until a couple of weeks ago. That's a testament, by the
way, to Delegate Martinez, not Vice Mayor Martinez, Delegate Martinez, that we got that through.
That's a big piece of this puzzle. All of these working pieces have been very complicated.
When I mentioned that I'm not sure the County knows what they've gotten into, their project on the
surface seems very different from ours. By the way, Mr. Webb who is proposing this assessment of
our project is well aware of that and does not see it as a competing interest, by the way.
Mayor Burk: By the way.
Vice Mayor Steinberg: They're 9 or 10 months down the road in their PPP before they even get start
to getting any answers. We have also considered the fact that it's possible the County might want to
be involved in some way in the Town of Leesburg. We'll see about that. That's why I say this is a
complicated problem, and it's why we haven't arrived at any firm solutions yet. I will take Council
Member Cummings' concerns to the next meeting, and we can talk about the shape of the public-
private partnership as well.
Mayor Burk: That is an important component because that whole thing was we were supposed to
give you the property, we would remediate the property, and now it's yours. You create a performing
arts center, and it's gotten to where the Town is going to do it. The Town's going to maintain it. The
Town is going to run it. I'm not telling Mr. Steinberg anything he hasn't heard from me many times, but
I'm most certainly concerned that we haven't gotten to a solution or a proposal at this point. The thing
about the parking authority that concerns me, if we take out bonds, the Town is still responsible for
those bonds, aren't they?
Keith Markel: Yes.
Mayor Burk: Which then just makes it even more about the Town as opposed to this partnership
thing. I think we've all had time to talk about it. We've agreed that we'll keep the remediation on the
table. Mr. Steinberg is asking us if we would approve the $40,000 addition to do a study. I guess I
would be okay with that because it's very specific, but as far as I'm concerned, that's it. We have to
get the answers from this study, and we got to make a decision. We can't keep doing this. That's
where I am at this point. Yes, Mr. Wilt.
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Item a.
Page 20|April 8, 2024
Council Member Wilt: I'll support it. I would like to see a hard deadline-
Mayor Burk: We'll put the six months--
Council Member Wilt: -about three to six months. I'd like to see a hard scope item that tells us, yes,
no, performing arts center, yes, no, site, yes, no, or like, "It's pretty good. It's terrible." Something
more definitive than we've seen, after a year.
Mayor Burk: You want the thumbs? You want the thumbs?
Council Member Wilt: I'd like smiley face for good, or frowny face, or some sort of chart, but
something that's actionable and decisionable.
Mayor Burk: Right.
Council Member Wilt: I'd like to see the private partnership throw in a quarter of this cost.
Mayor Burk: Okay, now I have to know, are there four people that are willing to support adding the
$40 million? [chuckles]
[laughter]
Vice Mayor Steinberg: Absolutely.
Council Member Cummings: We almost got a [inaudible] [laughter]
Mayor Burk: Whoops. The $40,000 to do the final and comprehensive study on this topic. Are there
four people?
Council Member Cimino-Johnson: Yes.
[crosstalk]
Mayor Burk: Total, right?
Keith Markel: The total price tag is $53,500-
Mayor Burk: Oh, thank you.
Keith Markel: -for the study. This would be using the remaining balance plus the $43,000. We'll put
this together in a resolution for you tomorrow night for action if this is the direction you want me to go.
Mayor Burk: It's $50,000 something. Is that a yes? All right. We got four people for that one, or five
people that one. We will move forward on that.
Vice Mayor Steinberg: One more thing.
Mayor Burk: Get out.
Vice Mayor Steinberg: No. Good movie though. I've had a discussion with the head of our
Community Development Department and Town Attorney's Office. They prepared some timelines for
us. I would like us to consider fast-tracking within the Zoning Ordinance, rewrite all data centers are
by special exception, in all zoning districts. Do that immediately. I believe our Assistant Town Attorney
has some information for us.
Mayor Burk: You're on. Oh, you just turned yourself off. You're on.
Christine Newton: Sorry about that. If you have your four head nods, and you were to put an
initiating Resolution on your agenda for tomorrow evening and pass that Resolution, your normal
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Item a.
Page 21|April 8, 2024
process would require notice by publication. You don't need placard notice or letters. In order to do
your normal process where the Planning Commission has one public hearing, you have another that
would look like advertising for a Planning Commission public hearing on May 2nd and for a public
hearing for you all on May 14th.
There is a way to speed that up slightly by about 12 days if you were to have a joint public hearing,
which is possible under the State code and our Zoning Ordinance. That would look like a joint public
hearing on the Planning Commission's normal meeting night, May 2nd.
Mayor Burk: That sounds reasonable. If we have four people that are interested in doing this. Let's
do the first part. Do you have a question?
Council Member Cimino-Johnson: I just have a comment. Thank you, Council Member Vice Mayor
Steinberg, for bringing this up. I don't know if you saw the map that James David sent to us an hour
before our meeting. I live right where all these by-right data centers could go. I know my residents,
where I live would not like to see data centers all along that street. Thank you so much for doing this.
Mayor Burk: Now, this doesn't preclude it, you know doing a special exemption because it still could
get there. Just wanted to make sure you-- Are you asking a question?
Council Member Kari Nacy: [inaudible]
[laughter]
Mayor Burk: All in favor of doing--
Council Member Nacy: [inaudible] four votes.
Vice Mayor Steinberg: Are we voting on the general concept here, or are we also voting on--
Mayor Burk: Yes. You're voting on the general concept, and then we'll do the dates, see if you want
to do a joint meeting.
Vice Mayor Steinberg: Thank you.
Mayor Burk: Generally, do we want the data center issue to be a special exemption? That's
everybody but Mr. Wilt. The next question is, do we want to have a joint meeting with the Planning
Commission, May 2nd ?
Christine Newton: [inaudible]
Mayor Burk: That will happen [inaudible] --I wonder if I’ll be around May 2nd.
Vice Mayor Steinberg: [inaudible]
Mayor Burk: That's a Thursday. All right. I asked anybody here on this side, anybody on this side just
to-- Is there a motion to adjourn?
Vice Mayor Steinberg: So moved.
Mayor Burk: Is there a second?
Council Member Cummings: Second.
Mayor Burk: All in favor?
Members: Aye.
Mayor Burk: Opposed? All right.
28
Item a.
COUNCIL MEETING April 9, 2024
1 | P a g e
Council Chamber, 25 West Market Street, 7:00 p.m. Mayor Kelly Burk presiding.
Council Members Present: Ara Bagdasarian, Todd Cimino-Johnson, Zach Cummings,
Kari Nacy, Vice Mayor Neil Steinberg, Patrick Wilt and Mayor Kelly Burk.
Council Members Absent: None.
Staff Present: Town Manager Kaj Dentler, Town Attorney Christopher Spera, Deputy
Town Manager Keith Markel, Assistant Town Manager Kate Trask, Public Works and
Capital Projects Director Renee LaFollette, Utilities Director Amy Wyks, Thomas Balch
Library Director Alexandra Gressitt, Leesburg Police Captain Jaime Sanford, Deputy Town
Attorney Christine Newton, Sustainability Manager Deb Moran, Leesburg Police Dispatch
Communication Specialist Chloe Pullen and Clerk of Council Eileen Boeing.
AGENDA ITEMS
1. CALL TO ORDER
2. INVOCATION was given by Council Member Nacy.
3. SALUTE TO THE FLAG was led by Vice Mayor Steinberg.
4. ROLL CALL
a. All Council Members present.
5. MINUTES
a. Work Session Minutes of March 11, 2024
Council Member Wilt was absent from the March 11, 2024, meeting and
abstained from voting.
MOTION 2024-053
On a motion by Vice Mayor Steinberg, seconded by Council Member Nacy, the March
11, 2024, Work Session minutes were moved for approval.
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg and Mayor
Burk
Nay: None
Vote: 6-0-1 (Wilt abstain)
b. Regular Session Minutes of March 12, 2024
MOTION 2024-054
On a motion by Council Member Nacy, seconded by Council Member Bagdasarian,
the March 12, 2024, Regular Session minutes were moved for approval.
29
Item b.
COUNCIL MEETING April 9, 2024
2 | P a g e
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and
Mayor Burk
Nay: None
Vote: 7-0
c. Work Session Minutes of March 18, 2024
MOTION 2024-055
On a motion by Council Member Nacy, seconded by Council Member Cummings, the
March 18, 2024, Work Session minutes were moved for approval.
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and
Mayor Burk
Nay: None
Vote: 7-0
d. Regular Session Minutes of March 19, 2024
MOTION 2024-056
On a motion by Council Member Nacy, seconded by Council Member Bagdasarian,
the March 19, 2024, Regular Session minutes were moved for approval.
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and
Mayor Burk
Nay: None
Vote: 7-0
6. ADOPTING THE MEETING AGENDA
MOTION 2024-057
On a motion by Council Member Nacy, seconded by Council Member Cummings, the meeting
agenda was moved for approval.
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor
Burk
Nay: None
Vote: 7-0
7. CERTIFICATES OF RECOGNITION
a. None.
8. PRESENTATION OF PROCLAMATIONS
All three proclamations were approved with one motion.
30
Item b.
COUNCIL MEETING April 9, 2024
3 | P a g e
MOTION 2024-058
On a motion by Vice Mayor Steinberg, seconded by Council Member Nacy, the following was
proposed:
I move to approve the Proclamations for (1) Child Abuse Prevention Month, (2) Sexual Assault
Awareness and Prevention Month and (3) National Public Safety Telecommunicators Week –
April 14-20, 2024, be proclaimed at the April 9, 2024, Town Council Meeting.
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor
Burk
Nay: None
Vote: 7-0
a. Child Abuse Prevention Month
Mayor Burk presented the proclamation for Child Abuse Prevention Month
to Ms. Debra Gilmore and the LAWS staff who made a few remarks.
b. Sexual Assault Awareness and Prevention Month
Mayor Burk presented the proclamation for Child Abuse Prevention Month
to Ms. Debra Gilmore and the LAWS staff who made a few remarks.
c. National Public Safety Telecommunicators Week – April 14-20, 2024
Mayor Burk presented the proclamation to Leesburg Police Dispatch
Communication Specialist Chloe Pullen.
9. PRESENTATIONS
a. John W. Tolbert, Jr., Environmental Award
Mayor Burk and Environmental Advisory Commission Chair Paul Sheaffer
presented the 2024 John W. Tolbert, Jr., Environmental Award to Marykirk
Cunningham. Ms. Cunningham made a few remarks.
b. Environmental Advisory Commission 2023 Annual Report
Environmental Advisory Commission Chair Paul Sheaffer presented Council
with the Commission’s 2023 Annual Report.
10. REGIONAL COMMISSION REPORTS
a. None.
11. PETITIONERS
The Petitioner's Section opened at 7:23 p.m.
There were no Petitioners wishing to address Council.
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Item b.
COUNCIL MEETING April 9, 2024
4 | P a g e
The Petitioner's Section closed at 7:24 p.m.
12. APPROVAL OF THE CONSENT AGENDA
MOTION 2024-059
On a motion by Council Member Nacy, seconded by Council Member Bagdasarian, the following
consent agenda was proposed:
a. Acceptance and Appropriation of Grant Funds for Thomas Balch Library
RESOLUTION 2024-045
Approving Acceptance and Appropriation of a $5,040 Grant from Loudoun Library
Foundation
b. Adopting Restated 457(b) and 401(a) Employee Deferred Compensation Plans
RESOLUTION 2024-046
Adopting Restated 457(b) and 401(a) Employee Deferred Compensation Plans and
Designating the Town Manager to Administer the Plans
c. Contract Award for Disposal of Water Treatment Plant Residuals
RESOLUTION 2024-047
Award a Contract to Denali Water Solutions, LLC for Residuals Disposal at the Water
Treatment Plant in the amount of $243,000
d. Cattail Lane Water Main Extension - Change Order for Design and Easement Acquisition
Services
RESOLUTION 2024-048
Approving a Change Order in the amount of $68,009 to Whitman, Requardt, and Associates,
LLP for Engineering Design and Easement Acquisition Services for Extension of Cattail Lane
NE Water Main
e. Water Pollution Control Facility – Award of Contract for Replacement of Plug Valves, Flow
Tube, and Bypass Pumping Services
RESOLUTION 2024-049
Awarding Contract for Replacement of Plug Valves, Flow Tube, and Bypass Pumping
Services at the Water Pollution Control Facility to CPP Construction Company in the
amount of $184,000 and Authorizing the Town Manager to Execute the Contract and Any
Future Possible Change Orders
32
Item b.
COUNCIL MEETING April 9, 2024
5 | P a g e
f. Supplemental Appropriation for Replacement of Police Department Vehicles
RESOLUTION 2024-050
Approving a Supplemental Appropriation for Police Department Vehicle Replacement in the
amount of $152,000 from the Current Fund Balance within the Fiscal Year 2024 Adopted
Capital Asset Replacement Program
g. Supplemental Appropriation for the Compass Creek Annexation and Town Attorney’s Fiscal
Year 2024 Operating Budget
RESOLUTION 2024-051
Approving a Supplemental Appropriation for the Compass Creek Annexation and Town
Attorney’s Fiscal Year 2024 Operating Budget
h. Appointment to the Parks and Recreation Commission – Patrick Aragon (Council Member
Nacy)
RESOLUTION 2024-052
Appointing Patrick Aragon to the Parks and Recreation Commission
i. Appointment to the Tree Commission - Tara Holt (Vice Mayor Steinberg)
RESOLUTION 2024-053
Appointing Tara Holt to the Tree Commission
j. Liberty Lot Funding – Performing Arts Center Study
RESOLUTION 2024-054
Approve Supplemental Funding in the amount of $43,000 for the Leesburg Performing Arts
Center Business Plan to be Completed by Webb Management
k. Initiating an Amendment to the Zoning Ordinance to Require a Special Exception Approval
for a Data Center in the PEC and I-1 Districts
RESOLUTION 2024-055
Initiating an Amendment to the Zoning Ordinance to Require a Special Exception Approval
for a Data Center Use in the PEC, Planned Employment Center District and the I-1,
Industrial/Research Park District
Mr. Dentler noted to Council the Liberty Lot Funding resolution contained three elements:
(1) appropriating $43,000 to add to the remaining $10,000 to fund the $53,000 study; (2)
presenting the scope of work at a future meeting to confirm Council direction; and (3) work to be
completed within six months of the anticipated May 1 start date.
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COUNCIL MEETING April 9, 2024
6 | P a g e
The consent agenda was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg and
Mayor Burk
Nay: Wilt
Vote: 6-1
13. RESOLUTIONS /ORDINANCES / MOTIONS
a. Water and Sanitary Sewer Service Extension - New Loudoun County
Government Facilities near Kincaid Boulevard
Ms. Amy Wyks presented Council with a request from Loudoun County for a
water and sanitary sewer service extension near Kincaid Boulevard for a new
425,000 square foot office building.
Council and staff discussed the request.
MOTION 2024-060
On a motion by Council Member Nacy, seconded by Vice Mayor Steinberg, the
following was proposed:
I move to approve the proposed Resolution for conditional approval of water and
sanitary sewer extensions for New Loudoun County Government Facilities Near
Kincaid Boulevard.
RESOLUTION 2024-056
Conditional Approval of Water and Sanitary Sewer Extensions for New Loudoun
County Government Facilities Near Kincaid Boulevard
The motion as approved by the following vote:
Aye: Bagdasarian, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk
Nay: Cimino-Johnson
Vote: 6-1
14. PUBLIC HEARINGS
a. Amendments to Leesburg Design and Construction Standards Manual
(DCSM) Articles 2 (Water) and 4 (Sewer)
The public hearing opened at 7:33 p.m.
Ms. Amy Wyks presented Council with the proposed amendments to the
Leesburg Design and Construction Standards Manual, Articles 2 (Water) and 4
(Sewer) and Appendix A due to an immediate need for updates to these sections.
Ms. Wyks noted that a larger more comprehensive rewrite involving Public Works
and Community Development would be happening in the near future and included
on a future Council agenda.
Council and staff discussed the proposed amendments.
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COUNCIL MEETING April 9, 2024
7 | P a g e
Public Speakers:
There were no public speakers wishing to address Council.
The public hearing was closed at 7:37 p.m.
MOTION 2024-061
On a motion by Council Member Cummings, seconded by Council Member Nacy, the
following was proposed:
I move to approve the proposed Ordinance Amending the Town of Leesburg Design
and Construction Standards Manual Articles 2, 4, and Appendix A.
ORDINANCE 2024-O-009
Amending the Town of Leesburg Design and Construction Standards Manual Articles
2, 4, and Appendix A
The motion as approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt
and Mayor Burk
Nay: None
Vote: 7-0
15. UNFINISHED BUSINESS
a. None.
16. NEW BUSINESS
a. None.
17. COUNCIL DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE
MEETINGS
Council Member Cimino-Johnson disclosed he met with Mr. Peter Kalaris, Mr.
Scott Parker and Mr. Patrick Whitehall to discuss Meadowbrook Land Bay F.
Council Member Cimino-Johnson requested a work session discussion on how to
involve project stakeholders earlier in the process on Town projects.
It was the consensus of Council to add this to a future Work Session discussion.
Council Member Cummings disclosed he met with Mr. James Graham, Mr. John
McBride and Mr. Russ Forno regarding the Brown Safford Leesburg Hyundai application.
18. MAYOR DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE
MEETINGS
Mayor Burk requested staff to provide information regarding what the FAA will
allow at the Leesburg Airport before the scheduled May 8, 2024, joint Work Session with
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COUNCIL MEETING April 9, 2024
8 | P a g e
the Airport Commission. Staff confirmed that the information from the FAA would be
obtained prior to the joint Work Session with the Airport Commission.
It was the consensus of Council to have this information prior to the joint Work Session with
the Airport Commission.
Mayor Burk disclosed she had a meeting with Mr. Chuck Kuhns regarding the
Westpark site and that he agreed to entirely remove the data center from his proposal.
Mayor Burk met with Loudoun County School Board Member Lauren Shernoff and
Loudoun County Board of Supervisor Kristen Umstattd to discuss a future town hall
meeting to be held May 30 at Ida Lee Park regarding opioid overdoses. Mayor Burk
welcomed Spritz to Leesburg and the Village at Leesburg. Mayor Burk attended the
Microsoft hearing on March 21. Mayor Burk participated in the Easter Egg Hunt at Ida Lee
Park. Mayor Burk participated in a discussion with Senator Mark Warner held at the
Middleburg Town Hall regarding mental health. Mayor Burk noted the retirement of the
Town’s Finance Director Clark Case and that he will be missed. Mayor Burk attended Cool
Spring Elementary’s fourth grade class taught by Ms. Avery where she answered questions
on how the Town and Council operate. Mayor Burk attended a town hall discussion
regarding adult daycare programs for developmentally delayed and handicapped adults and
the need for additional programs and funding. Mayor Burk attended all three Brandon Park
playground listening sessions. Mayor Burk delivered the opening remarks for the Central
Loudoun Little League. Mayor Burk welcomed Old Dominion National Bank to Leesburg.
Mayor Burk will be presenting Mrs. Clem the Council proclamation for former Mayor Jim
Clem at his memorial service.
19. TOWN MANAGER COMMENTS
Mr. Dentler noted in response to Council Member Cimino-Johnson’s request for a
future Work Session discussion that staff has already begun identifying areas for
improvement regarding communications with project stakeholders moving forward. These
actions can be incorporated into the future Work Session discussion.
20. CLOSED SESSION
a. Consideration of an Unsolicited Proposal for Public Land
MOTION 2024-062
On a motion by Mayor Burk, seconded by Vice Mayor Steinberg, the following was proposed:
I move pursuant to Section § 2.2-3711(A)(3) of the Code of Virginia that the Leesburg
Town Council convene in a closed meeting for the purpose of a discussion regarding the
acquisition or disposition of real property related to an unsolicited proposal for public
land where discussion in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body.
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Item b.
COUNCIL MEETING April 9, 2024
9 | P a g e
The motion was approved by the following vote:
Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and
Mayor Burk
Nay: None
Vote: 7-0
Council convened in a closed session at 7:45 p.m.
Council took a recess from 7:45 p.m. – 7:50 p.m.
Council reconvened in an open session at 8:16 p.m.
MOTION 2024-063
On a motion by Mayor Burk the following was proposed:
In accordance with Section § 2.2-3712 of the Code of Virginia, I move that Council certify
to the best of each member’s knowledge, only public business matters lawfully exempted
from open meeting requirements under Virginia Freedom of Information Act and such public
business matters for the purpose identified in the motion by which the closed meeting was
convened were heard, discussed or considered in the meeting by Council.
The motion was approved by the following roll call vote:
Cimino-Johnson – aye, Cummings – aye, Vice Mayor Steinberg – aye, Nacy – aye,
Bagdasarian – aye, Wilt – aye and Mayor Burk – aye. Vote: 7-0
21. ADJOURNMENT
On a motion by Vice Mayor Steinberg, seconded by Council Member Nacy, the meeting was
adjourned at 8:17 p.m.
__________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
_______________________
Clerk of Council
2024_tcmin0409
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Item b.
Page 1|April 9, 2024
April 9, 2024 – Leesburg Town Council Meeting
(Note: This is a transcript prepared by a Town contractor based on the video of the meeting. It
may not be entirely accurate. For greater accuracy, we encourage you to review the video of
the meeting that is on the Town’s Web site – www.leesburgva.gov or refer to the approved
Council meeting minutes. Council meeting videos are retained for three calendar years after a
meeting per Library of Virginia Records Retention guidelines.)
Mayor Kelly Burk: microphone working tonight? Sounds like it. Is it? Okay. I would like to call to
order tonight's Town Council meeting of April 9th, 2024. If anyone in the room needs hearing
assistance, please see the Clerk. Council Member Nacy will be giving the invocation tonight, followed
by Vice Mayor Steinberg giving the Pledge of Allegiance. Council Member Stacy? Nacy? I'm sorry, I
didn't know where that came from. I'm sorry.
[laughter]
Council Member Kari Nacy: Thank you. In light of Child Abuse Prevention Month and Sexual
Assault Awareness and Prevention Month, I'd like for us to have a silent moment of prayer and
reflection for anyone who may be suffering right now through those things.
[pause]
Council Member Nacy: Thank you.
Mayor Burk: Please stand.
[pause]
Mayor Burk: Thank you both. Let the record reflect that all Members are here tonight. We have four
sets of minutes. We have the work session minutes from March 11th. Do I have a motion to accept
them?
Vice Mayor Neil Steinberg: So moved.
Mayor Burk: Vice Mayor Steinberg.
Council Member Nacy: Seconded.
Mayor Burk: Seconded by Council Member Nacy. All in favor?
Members: Aye.
Mayor Burk: Opposed and abstained? Mr. Wilt, you abstain?
Council Member Patrick Wilt: Aye.
Mayor Burk: You can't, you weren't there. Okay. Okay, 6-0-1. The rest of them you can vote for. The
regular session minutes of March 12th, 2024. Do I have a motion?
Council Member Nacy: So moved.
Mayor Burk: Council Member Nacy. Second?
Council Member Ara Bagdasarian: Second.
Mayor Burk: Council Member Bagdasarian. All in favor?
Members: Aye.
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Item b.
Page 2|April 9, 2024
Mayor Burk: Opposed? That passes 7-0. Work Session minutes of March 18th, 2024. Do I have a
motion?
Council Member Nacy: So moved.
Mayor Burk: Council Member Nacy. Second?
Council Member Zach Cummings: Second.
Mayor Burk: Council Member Cummings. All in favor?
Members: Aye.
Mayor Burk: Opposed? That's 7-0. Regular Session minutes of March 19th. Do I have a motion?
Council Member Nacy: So moved.
Mayor Burk: She's on a roll. Second?
Council Member Bagdasarian: Second.
Mayor Burk: Council Member Bagdasarian. All in favor indicate by saying, "Aye."
Members: Aye.
Mayor Burk: Opposed? All right. Adopting the meeting agenda. Do I have a motion?
Council Member Nacy: So moved.
Mayor Burk: Council Member Nacy. Second?
Council Member Cummings: Second.
Mayor Burk: Council Member Cummings, are there any amendments or deletions? All in favor,
indicate by saying, "Aye."
Members: Aye.
Mayor Burk: Opposed? That passes. We have no certificates of recognition, but we do have three
proclamations. I will read them out and then take them to down on the floor. The first one is National
Child Abuse Prevention Month. It says, 'Whereas April is National Child Abuse Prevention Month,
calling attention to our moral obligation to protect every child from harm, and whereas at least one in
seven children have experienced child abuse in the last year in the United States, and one in 4 girls
and one in 13 boys will face sexual abuse before they turn 18.
Whereas the trauma of child abuse and neglect has lasting psychological, emotional, and physical
impacts into adulthood, and whereas effective child abuse prevention is a community effort, it
succeeds because of the combined commitment among health care providers, educators, families,
child welfare advocates, and other community, cultural, and faith-based organizations, and whereas
Loudoun County Advocacy Center, a program of laws, domestic violence, and sexual assault
services, calls upon all community members to promote the social and emotional well-being of
children and families, protect children from harm, foster safe, stable, and nurturing environments.
Therefore proclaimed that the Mayor and the Council of the Town of Leesburg in Virginia recognizes
April 2024 as National Child Abuse Prevention Month.'
The next one is a proclamation for National Sexual Assault Awareness and Prevention Month, April
2024. 'Whereas April is National Sexual Assault Awareness and Prevention Month, calling out that
freedom from all forms of violence, including sexual violence, is a basic human right, and whereas
one in four adult women and one in 26 adult men have survived rape or attempted rape, and whereas
39
Item b.
Page 3|April 9, 2024
crimes of sexual violence occur far too frequently, go unreported or underreported far too often, and
leave long-lasting impacts, and whereas during National Sexual Assault and Prevention Month, we
recommit ourselves to removing the stigma surrounding sexual violence, expanding support for
survivors of sexual violence, and strengthening our response.
Whereas the Town of Leesburg partners with laws, domestic violence, and sexual assault services to
support all domestic and sexual violence survivors, regardless of age, gender, identity, ability, or any
other distinguishing feature so that all may live free of violence. Whereas at every level, we must work
together to provide necessary resources to support sexual assault survivors to reclaim safety and
hope for the future and power over their own bodies. Therefore proclaimed that the Mayor and the
Council of the Town of Leesburg in Virginia recognizes April 2024 as Sexual Assault Awareness and
Prevention Month. We join advocates and communities across the Commonwealth and the country in
playing an active role to prevent these most intimate forms of violence. Proclaimed this day.'
Okay, and then the next one is National Public Safety Telecommunications Week. This one is,
'Whereas when an emergency occurs, the prompt response of public safety officers is critical to the
protection of life and the preservation of property, whereas the safety of our community and police
officers is dependent upon the quality and the accuracy of information obtained from the dispatch staff
in the Leesburg Police Emergency Communication Center.
Whereas each dispatcher has exhibited compassion, understanding, and professionalism during the
performance of their job, whereas the public safety dispatchers of the Leesburg Police Department
have contributed substantially to the apprehension of criminals, whereas public safety dispatchers are
the first and most critical contact our citizens have with our emergency services. Therefore proclaimed
that the Mayor and the Council of the Town of Leesburg in Virginia declare April 14th through the 20th,
2024 as National Public Safety Telecommunications Week in honor of the men and women whose
diligence and professionalism keeps our community safe.'
I will take these down. Oh, I'm sorry. Thank you. For the last one? For all of them, okay. Do I have a
motion to accept all of these proclamations?
Vice Mayor Steinberg: So moved.
Mayor Burk: Moved by Vice Mayor Steinberg. Seconded by Mr. Bagdasarian or Mrs. Nacy. Okay.
[laughs] All in favor, indicate by saying, 'Aye.'
Members: Aye.
Mayor Burk: Opposed? Okay, thank you.
[background conversations]
Mayor Burk: I was questioning some of the wording, sorry. Debra, you're going to accept these? Oh,
good. Great. Come on up. I'm taking your name off here on both of these- oh, good. Everybody's
going to join us, good -on both of these proclamations, would you first explain who you are, what you
do, and why you, in particular, are receiving this?
Debra Gilmore: I'm Debra Gilmore. I'm the CEO of Laws, Domestic Violence, and Sexual Assault
Services, and I have several of my wonderful staff with me.
Mayor Burk: What is Laws about? What does it do? Why are we here?
Debra Gilmore: Laws, Domestic Violence, and Sexual Assault Services is the designated provider of
domestic violence and sexual assault services for the entire County of Loudoun. As a part of that, we
operate a public-private partnership called the Loudoun Child Advocacy Center that provides forensic
interviews for children who are alleged to be victims of child abuse and provides support to non-
offending parents through all kinds of ways that we parallel. I won't go into all the services, but we
provide a comprehensive array of services to all survivors regardless of age and other factors.
Mayor Burk: Truly, this is the only service in Loudoun County that deals with these issues of
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Item b.
Page 4|April 9, 2024
domestic violence. I don't think people realize that. Thank you. Would any of you like to add anything?
Would you like to say anything?
Unidentified Speaker: Sure.
Mayor Burk: I can tell you wanted to.
Unidentified Speaker: [laughs] Thank you. I just want to thank you all for your support, and a big
thank you to all of our community partners, some of whom are sitting in the room who help us make
this happen. We can't do the work that we do without the heroes in our community and the support of
our community both here in Leesburg and Loudoun County. Thank you so much on behalf of all the
children we serve and on behalf of our staff. Thank you.
Mayor Burk: Thank you. Truly what you do is very important and we truly appreciate it. I'm going to
give one to you and one to you. Thank you all.
[applause]
Mayor Burk: Thank you, ladies. The next one is Cindy Cain. Oh, Chloe Pullen. Is she here? Oh,
there she is. You're back there. Are you a dispatcher with the system? I hope that people realize the
important role that you play. Having had the experience of having to call in an emergency and having
someone so calm and reassuring is just extremely important. What you do can make a really big
difference.
Would you like to say anything about what you do and all the other dispatchers and how important
your role is? Okay. We'll accept that you understand it and you're very excited to receive this. Thank
you.
[applause]
Mayor Burk: All right. Our next item is presentations. The first one is the John W Tolbert
Environmental Award. Environmental Advisory Commission Chair Paul Sheaffer is giving out this
award. I'll come down and join you. Paul, how are you today?
Paul Sheaffer: I'm doing fine.
Mayor Burk: Good. Great. What are we here for?
Paul Sheaffer: We are here for the Tolbert Award. The Tolbert Award is going to Marykirk. She is a
kindergarten teacher at Douglass Elementary. She's done a wonderful job putting a garden in their
atrium. It's a learning experience. You should go to their Web site. There's a couple of videos of it with
drone footage. It's just an amazing garden.
Mayor Burk: Marykirk? Marykirk Cunningham. You teach kindergarten?
Marykirk Cunningham: I do teach kindergarten.
Mayor Burk: You got them early.
Marykirk Cunningham: I get them early.
Mayor Burk: Look at you. You even got a little watering can. That's so cute. I want to give this on
behalf of the Town of Leesburg and the Environmental Advisory Commission. We'd like to give that to
you to put on your desk and show all the kids that you can get a reward for doing the right thing.
Marykirk Cunningham: Thank you very much.
Mayor Burk: Would you like to say anything about what you do?
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Page 5|April 9, 2024
Marykirk Cunningham: Yes, I would. Thank you. Thank you so much. What I do and what we've
done for the last 13 years at Frederick Douglass Elementary School is something that culminated with
my father. We've been residents of Loudoun County since before the Civil War. I am really passionate
about bringing that love of the outside, the love of community, the love of giving, the love of
participation.
13 years ago when Frederick Douglass opened, I made my dad come along, my students and staff,
everybody in the community calls him pop. We knew and we had a vision that we wanted to create an
outdoor space, an educational space that just didn't feed us academically, but fed us spiritually,
emotionally, physically, and that met the needs of every single child, every single family. That not only
drew our students and staff families together, but it drew the community together.
It is what we call the heartbeat of our school. It's in the interior courtyard, but it is open to everyone.
We've given hundreds of tours, hundreds of presentations, just hoping that we touch anybody and
everyone, not just with the outdoors, but with each other. I hope you do get a chance to come by any
time or check us out on our school Web page. Thank you again.
Mayor Burk: Absolutely. The Council is delighted to give this to you. Would you like to say a few
more words in regard to it? You got another part, so I'll let you go. Thank you very much and
congratulations.
[applause]
Mayor Burk: Okay. The next course to do too. You are giving the presentation from the EAC.
Paul Sheaffer: Thanks for the opportunity. Mayor Burk, Vice Mayor Steinberg, Council Members, I'm
Paul Schaefer and I'm the chair of the Environmental Advisory Commission and I'm here to give our
2023 annual report. We normally do this in March but things got delayed a little bit because of travel
schedules and other things. This report is a lot like the one I gave in 2022. I don't know if that's a good
thing or a bad thing.
What does the EAC do? We advise Town Council on policies and issues related to the environment.
We promote environmental issues and we try to improve the quality of life of the citizens of Leesburg.
Chair's statement. There's a lot of words there. I guess I want to emphasize sustainability. I was really
happy to see the Town's new energy policy that has very aggressive but realistic and achievable
goals for energy savings.
Events that we're involved with, the big one is the Flower and Garden Show. Last year was huge. We
talked with hundreds of people. It's a great place to get input from the public. Their biggest issue and
the biggest questions they had was about recycling and what can you put in the recycling and what
you can't. One of our other big events is the Keep Leesburg Beautiful litter pickup. We did two events
last year. Both were successful. We actually had another one last Saturday. I want to thank Vice
Mayor Steinberg for helping us staff the booth and for Mayor Burk for preparing a statement. Also like
to thank Deb and Renee and James for attending and helping us staff the event as well and take
things up and put things down.
Last year's Tolbert Award. Normally we give this annual report before we give the next year's Tolbert
Award. I'm going to talk to you about the 2022 Tolbert Award which is given in 2023 which is
confusing. It was given to Emma Lloyd who's a high school student for her stream monitoring work.
She is continuing that work and she actually participated in the litter pickup last Saturday and I had a
chance to talk with her.
One of our other big issues is recycling. We're continuing to do outreach and recently we provided
some new recommendations to Town Council on glass recycling and so hopefully when we negotiate
the next contract with the trash pickup company we'll be able to work with you all on coming up with
some better policies for recycling. Other stuff we did in 2023, getting the energy conservation and
management plan implemented. Worked closely with Deb on a lot of issues. Worked with Town staff
on EV charging. Got some stuff started with the Tree Commission on tree planting initiatives that are
still ongoing. Started to potentially look at composting and we provided some really good
recommendations on data center zoning as well.
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What's new for 2024? Again the recycling. We plan on doing two litter pickup events. The one last
week was more successful than I thought. Working to get the energy conservation and management
plan implemented and things within the plan like solar power and EV and continuing the work on
composting. These are the commissioners. There's only five of us. We really need seven people. It's
tough to get stuff done. We all work full-time jobs. Even staffing the booth for the Flower and Garden
Show, it's tough with five people. If you all could think of two more members for us, we'd appreciate it.
Yes. That's it. Any questions?
Mayor Burk: Paul, I do have a question. First off, you have two openings on the commission and you
meet once a month on what day?
Paul Sheaffer: First Tuesday.
Mayor Burk: The first Tuesday. If anybody is available on the first Tuesday that has interest in the
environmental, and I'm looking over at somebody. [laughs] Anything environmental or if you know
somebody, please get the names to us so that we can get that commission up and fully staffed. The
other thing is Keep Leesburg Beautiful began last week but it all month, correct. If somebody wants to
participate, they need to just call in to the Town Hall?
Paul Sheaffer: Yes. Also, there's a link on the Web site where you can sign up for any given day and
the Town staff will prepare the supplies you need, vest, bags, everything. Any time this month, yes.
Mayor Burk: Any time this month you can participate and we'd appreciate it. The Girl Scouts, Boy
Scouts, any groups, maybe even the Rotary Club would do a pickup, but they either go to the link or
call in. They will get gloves, very lovely gloves that you'll want to use forever, and a beautiful vest, I
had Zach model it one year, and bags. The bags are orange. You probably have seen them around
Town.
Paul Sheaffer: Yes.
Mayor Burk: Those bags will be, you just leave them there, let us know where you've left them, and
they will be picked up and taken care of.
Paul Sheaffer: Yes, and this year we have the trash picker-up things.
Mayor Burk: We've got picker-uppers, too.
Paul Sheaffer: Yes.
Mayor Burk: Great. Wow. What more could you ask for?
Paul Sheaffer: We can also provide scout badges and we can sign the high school volunteer form
paperwork as well.
Mayor Burk: Great. All right. I hope we get some more people. It's not done. We need to continue to
do it. I have a group that's set to go next week so I hope others will join. Any other questions on this?
Paul Sheaffer: I heard there used to be a contest between Town Council and Town staff. Maybe we
should bring that back.
Mayor Burk: I don't know. We kept beating them, and they quit. That's not true.
[laughter]
Mayor Burk: Anyway, that's not a bad idea. We'll have to see if Mr. Town Manager will-- [laughs]
Anyway, thank you very much. Thank you for what you do. We really appreciate it. All right. That
takes us to our Petitioner's section. Let me read this. It's a petitioner's-- One of the first orders of
business is to hear from the public and all members of the public are welcome to address the counsel
on any item matter or issue. Please identify yourself, and if comfortable doing so, give your address
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for the taped record.
Any public speaker will be requested to state their name and spell it for the purpose of closed
captioning. In the interest of fairness, we ask that you observe the three-minute time limit. The green
light on the timer will turn yellow when you have one minute remaining. At that time, we would
appreciate your summing up and yielding the floor when the bell indicates your time has expired.
Under the rules of order adopted by this Council, the time limit applies to all.
We have nobody who has signed up to speak to this petitioner's section tonight. Is there anybody in
the audience that would like to speak that didn't get a chance to sign up? Seeing no one, I will then
close the petitioner's section, and that then takes us to the approval of the consent agenda. The first
item is-- First let me have a motion and a second, and then I'll read off and ask if anybody wants
anything taken off. Is there a motion to approve the consent agenda?
Council Member Nacy: So moved.
Mayor Burk: Kari, I mean Council Member Nacy. I'm just really doing it tonight. Just to you. Is there a
second?
Council Member Nacy: [inaudible] Stacy.
[laughs]
Mayor Burk: Is there a second?
Council Member Bagdasarian: Second.
Mayor Burk: Council Member Bagdasarian. Okay, let me read these, and if there's anything you want
taken off at that point, we can do that. 12A is the Acceptance and Appropriation of the Grant Fund for
the Thomas Balch Library. B is the Adopting Restated 457(b) and 401(a) Employee-Deferred
Compensation Plans. C is Contract Award for the Disposal of Water Treatment Plant Residuals. D is
Cattail Lane Water Main Extension Change Order for Design and Easement Acquisition Services. E is
Water Pollution Control Facility, Award of Contract for Replacement of Plug Valves, Flow Tube, and
Bypass Pumping Services.
F is Supplemental Appropriations for Replacement of Police Department Vehicles. G is the
Supplemental Appropriation for the Compass Creek Annexation and Town Attorney's Fiscal Year
2024 Operating Budget. H is the Appointment to the Parks and Recommission of Patrick Aragon and I
is the Appointment to the Tree Commission of Tara Holt. J is the Liberty Lot Funding Performing Arts
Center Study. K is Initiating and Approve an Amendment to the Zoning Ordinance to Require Special
Exception Approval for a Data Center in the PEC and the I-1 Districts. That is it. Is there any item that
anybody would like to have removed? All right. All in favor, indicate by saying, 'Aye.'
Members: Aye.
Mayor Burk: Yes, sir.
Kaj Dentler: Madam Mayor.
Mayor Burk: Did I say something wrong?
Kaj Dentler: No, you said nothing wrong. I just wanted to make sure on the one item for the Liberty
Lot, there were three specific action items that you're approving, so I thought you need to make sure
you're aware of those, because if you're not comfortable, then I don't think you should vote on it. You
might want to take it off.
First, you're appropriating $43,000 from existing funds that we were using for the Liberty Lot
remediation study. That will be applied to the $10,000 that we have available to pay for the $53,000
study, so that's first. Second, we will come back to you at the next Council meeting to make sure that
44
Item b.
Page 8|April 9, 2024
the scope of work that we're proceeding with is what you want to get done. I know there was
discussion last night. I felt that it was important for you to know that and that what you're getting.
There was discussion about getting the work done within three to six months, so I placed in there that
a six-month basis, assuming that we start on May 1, that we would return to you with the consultant
reporting the study to the Council by the second meeting in November so that this Council knows
what the results are of that. Again, just want to make sure you knew exactly what you're voting on.
Mayor Burk: All right. Is everybody still okay with the items? All right. All in favor, indicate by saying,
'Aye.'
Members: Aye.
Mayor Burk: Opposed?
Council Member Wilt: Nay.
Mayor Burk: Okay. That's 6-1. Okay. We have a resolution. Water and Sanitary Sewer Service
Extension, new Loudoun County Government facility near Kincaid Boulevard. Amy, are you doing that
one?
Amy Wyks: Yes. Okay. Would you like a presentation?
Mayor Burk: Yes. Okay.
Amy Wyks: Good evening, Madam Mayor, Vice Mayor, Members of Council. I'm Amy Wyks, Director
of Utilities, here tonight to request approval for a water and sanitary sewer extension to Loudoun
County's proposed government building off of Kincaid Boulevard. A little bit of background. The Town
currently provides water and sanitary sewer services to the Loudoun County properties that are off of
Sycolin Road along Kincaid Boulevard and Crosstrail Boulevard also. These parcels are located
within the Joint Land Management Area.
The County facilities include Loudoun County Transit, adult detention center, the animal shelter. The
County's Engineer, J2, has requested extension of the water and sanitary sewer service per the Town
Code. It is a proposed Loudoun County Government facility that is adjacent to the existing facilities,
especially the existing animal shelter. Their proposed layout includes multiple buildings with
approximately 425,000 square feet of office space. The ultimate design also incorporates a cafeteria
according to the plan.
This is a sketch here that shows the approximate location next to the existing animal shelter. This is
the proposed layout of the multiple buildings that make up that 425,000 square feet. Their request is
for 44,000 gallons of water and sewer per day. Based on our review with the current utility plant
capacity report, there is no extension of the utility treatment facilities beyond what we've been talking
about during the budget and rate study related to the solids upgrade that's in preliminary design at the
Water Pollution Control Facility.
Per Town Code, the extension of the water and sanitary sewer service is outside the Town's
corporate limits. It does require approval of Council. Availability fees will be calculated and charged, if
approved, as part of the normal plan review process. We do propose some conditions with the
approval. One is obviously to make certain that the payment of the public facilities permit is done prior
to the issuance of the County building permit.
Previously, when they had the Fire Academy building proposed, one of the other items that we had as
a condition for approval, we're just adding it again here, is decommissioning of the existing detention
center pump station that's at the adult detention center. That's taking it out of the Town's hands. It was
supposed to be a temporary pump station and having them convert it to the gravity that's out there.
One other condition that we're recommending is there's a few currently public utilities, which are ours,
on their subject property off of Loudoun Center Place that don't have recorded easements. We're
looking to rectify that and correct it prior to having the meter set for these government buildings. With
45
Item b.
Page 9|April 9, 2024
that, tonight we're here to recommend approval for the County's extension request for Town water
and sewer utilities to the new government facility near Kincaid Boulevard. That is the correct motion
right there.
Mayor Burk: I do have one question. The third on the conditions for approval, the decommissioning
of the existing DGS pump station and the rest of it. Who pays for that?
Amy Wyks: The County's paying for that.
Mayor Burk: The County? They know that, okay.
Amy Wyks: Yes, they know. We're working with their team.
Mayor Burk: Great. Anyone else have any questions? Do I have a motion?
Council Member Nacy: So moved.
Mayor Burk: Would you mind reading it?
Council Member Nacy: Sure.
Mayor Burk: It's up there.
Council Member Nacy: I move to approve the proposed resolution for Conditional Approval of Water
and Sanitary Sewer Extensions for the New Loudoun County Government Facilities near Kincaid
Boulevard.
Vice Mayor Steinberg: Second.
Mayor Burk: All in favor?
Members: Aye.
Mayor Burk: Opposed?
Council Member Todd Cimino-Johnson: Opposed.
Mayor Burk: That is 6-1. Thank you. The next one is a public hearing on the Amendment to the
Leesburg Design and Construction Standards Manual, DCSM Article 2 (Water) and 4 (Sewer). Let me
read that. It's in here somewhere. One, two, three, public hearing. Okay. This is an amendment to the
Design and Construction Standards Manual. I call to order this April 9th, 2024 public hearing of
Leesburg Town Council. Unless there's an objection, I will dispense with the reading of the
advertisement.
If you wish to speak, we ask that you either sign up on the sheet in the hallway outside of the Council
Chamber, but if you didn't get the opportunity to sign up, we'll give you an opportunity to speak. In the
interest of fairness, we also ask that you observe the five-minute time limit. The green light in front of
you will turn yellow at the end of four minutes, indicating you have one minute remaining. At that time,
we would appreciate you summing up and yielding the floor when the bell indicates your time is
expired.
Under the rules of order adopted by this Council, the five-minute time limit applies to all. However,
rather than having numerous citizens present remarks, on behalf of the group, the Council will allow a
spokesperson for a group a few extra minutes. In that instance, we would ask speakers when they
sign up, to indicate their status as a spokesperson, the group they represent, and their request for
additional time.
Our procedure for the public hearing is as follows. First, there's a brief presentation by staff about the
item before us. Second, members of the public that have signed up to speak will be called and given
46
Item b.
Page 10|April 9, 2024
five minutes to make their comments. Public hearing item on the agenda tonight is the Amendment to
the Leesburg Design and Construction Standards Manual, DCSM Article 2 (Water) and 4 (Sewer).
Oh, you again? [laughs] Hello.
Amy Wyks: Good evening again. Tonight I'm here to request approval of Proposed Amendments to
the Town's Design and Construction Standards Manual, otherwise known as the DCSM, for Articles 2
(Water), 4 (Sewer), and Appendix A. A little background is the land development within the Town is
governed by the ordinance of what's known as the SLDR, the Subdivision and Land Development
Regulations. The DCSM is incorporated by reference within that SLDR. Tonight staff proposes the
amendments that we'll have in front of you, and the DCSM as a part of the SLDR, which is an
ordinance, requires the public hearing, which is why we're here tonight.
A little bit of background is, back in February we met with ESI, which is the Engineers and Surveyors
Institute, to discuss these proposed revisions. We solicited their feedback. We did receive some
feedback and updated it accordingly. We then advertised a public hearing for the Planning
Commission. The Planning Commission saw this on their March 21st meeting. They do endorse the
proposed amendments that we've presented. We've advertised for this public hearing tonight, and
tonight we're here at the public hearing to request your approval.
A little bit of background on why we're proposing these amendments. Mostly they are to improve the
quality of the construction and to bring into compliance the latest industry standards. A lot of what
we're proposing is already being completed in the field, as well as what our neighboring jurisdictions
require related to construction standards. We're also providing clarification and simplifying
administration. There are some facilities and types of construction that's no longer needed or
required, so we're deleting those, and then we're incorporating revisions to our actual standards.
The proposed amendments are within Article 2, the water. There's drawing revisions. Article 4
includes drawing revision, as well as language to allow a modification for low pressure force mains in
the event individual residents are needing those as part of the design process, and then in Appendix
A, we have construction standards, and there's revisions for both water and sanitary sewer. Tonight,
I'm here to recommend approval of the proposed amendments as outlined.
Mayor Burk: Are there any questions on this item? Mr. Wilt?
Council Member Wilt: Just one. Amy, the ESI's feedback was incorporated into the revisions?
Amy Wyks: Correct.
Council Member Wilt: Was there anything the ESI recommended that was not included?
Amy Wyks: No.
Council Member Wilt: Ok. Thank you.
Amy Wyks: Just one side note is, as an overall, Utilities is working with Public Works as well as
Community Development to do a complete rewrite of the Design and Construction Standards
Manuals, which is more than just water and sewer and articles. That will be a future request of
Council to approve working with a consultant to do a complete rewrite. We're looking to do these
things in advance of that in order to address these now because we know there are construction
standards, things that are being put in the ground with the construction. That's why we wanted to
move forward first.
Mayor Burk: Any additional questions? There is nobody that has signed up to speak. Is there
anybody in the audience who would like to have the opportunity to speak? Seeing none, I will close
this public hearing. Is there a motion?
Council Member Cummings: I move to approve the proposed ordinance of the amendments to
Articles 2, 4, and Appendix A of the Leesburg Design and Construction Standards manual.
Mayor Burk: Is there a second?
47
Item b.
Page 11|April 9, 2024
Council Member Nacy: Second.
Mayor Burk: All in favor?
Members: Aye.
Mayor Burk: Opposed? That's 7-0. That takes us to disclosures and items for future agendas. Mr.
Wilt?
Council Member Wilt: None.
Mayor Burk: Mr. Bagdasarian?
Council Member Bagdasarian: Nothing. Thank you.
Mayor Burk: Ms. Nacy?
Council Member Nacy: [inaudible]
Mayor Burk: Dr. Cimino-Johnson?
Council Member Cimino-Johnson: I just have one future Council item I'd like to discuss. I'd like to
have a discussion on how we can include stakeholders, citizens, on projects implemented in the Town
before we get to the stage of citizens asking us, “Why is this happening?” Can I go back to Brandon
Park, the lights along the W&OD Trail. At what point do we need to make citizens aware, and what
can we do better in that area? That's what I'd like to talk about at a future work session.
Mayor Burk: There's no issue with that? Okay. Did you have a comment?
Kaj Dentler: No.
Mayor Burk: Anybody else have a comment? Are there four people that would be willing to do that? I
think everybody would be willing to do that. Thank you. Is that it? Mr. Cummings?
Council Member Cummings: Just one disclosure. On the 29th of March, I met with James Graham,
John McBride, Russ Forno on the Brown Safford Leesburg Hyundai application.
Mayor Burk: Vice Mayor Steinberg?
Vice Mayor Steinberg: I have nothing.
Mayor Burk: I do have one item also. I would like to have a follow-up meeting with whatever
appropriate staff and our outside counsel on the Airport to talk to us specifically about what we can
and cannot do at the airport. As we saw last night, it was very hard to understand what FAA was
willing to let us do, what we can do, what we can't do. Before we meet with the Airport Commission, I
think it's important for us to know specifically what we can do at the Airport and what we cannot do.
Would there be four people that would be interested in having that discussion? We'll follow up with
that one. Thank you.
Council Member Bagdasarian: Madam Mayor.
Mayor Burk: Yes.
Council Member Bagdasarian: Would that be before our joint meeting with-
Mayor Burk: I would like it to be before the joint meeting, yes. We have that information as we're
talking about it.
Chris Spera: Madam Mayor, just so you're aware, I've already made the preliminary communication
48
Item b.
Page 12|April 9, 2024
with our outside counsel from Kaplan Kirsch & Rockwell, who are nationally recognized aviation and
transportation attorneys, and they are working as we speak on that.
Mayor Burk: Good. I have a disclosure that on Friday, I had a conversation with Mr. Kuhns about the
Westpark site. He has agreed to drop the data center from his proposal in entirety. I met with Lauren
Shernoff and Supervisor Umstattd on the 20th to discuss a town hall on opioid overdoses and what it
all entails and what's happening. This will be held at Ida Lee on May 30th.
On the 21st, we welcome Spritz to Leesburg. They've opened their first East Coast restaurant, and it's
in the Village of Leesburg. We also had the Microsoft hearing that night. It was a very interesting
process to hear what the different commissioners, who they were and what they were doing. That was
very interesting. On the 24th, I participated in the Easter egg hunt. It was probably the coldest Easter
egg hunt I've ever attended, but it didn't seem to stop anybody from coming. We had postponed it
from Saturday to Sunday, so that was a really great opportunity.
On the 25th, I met with Senator Warner. We had a discussion on mental health at the Middleburg
Town Hall. They have a beautiful, brand new Town Hall. If you ever get a chance to see it, take the
opportunity. On the 28th, we said goodbye to Clark Case. He's been our finance guy for so long, and
he will really be missed. What a wonderful gentleman. On the 3rd, I attended Cool Springs fourth
grade class with Ms. Avery. We discussed what the Mayor and the Town Council does. What a
delightful group of students. Everybody was very attentive and had very hard questions that maybe I
really had to go into some description.
On the 4th, I attended a town hall at the County government about adult daycare programs for
developmentally delayed and handicapped individual adults. At this point, there's not enough places
for those people. The whole crux of the town hall was to convince the Board of Supervisors that they
needed to fund more adult day programs for disabled. I attended the Brandon Park listening session
on both the 4th, the 5th and the 6th. The attendance was sparse, but it most certainly was very-- People
were very involved. People had very good ideas. People had very strong ideas, so it was good to
listen and hear.
On the 6th, I did the opening remarks for the Central Loudoun Little League. I was not able to attend
the Leesburg opening. I'm sorry about that, but then I attended the Brandon Park. On the 8th, we
welcomed Old Dominion National Bank across from Tuskie's. That's their first bank here, and they
started in Tysons Corner, so this is the first one in the area. On the 14th, I will be giving Mrs. Clem the
proclamation that we approved for her husband as he was the former Mayor many years ago. That is
all I have. Mr. Town Manager. Did I miss you?
Council Member Cimino-Johnson: No, you didn't miss me, but I have a follow-up. I have a
disclosure that happened today. I met with Scott Parker, Peter Kalaris and Patrick Whitehall to talk
about Meadowbrook Land Bay F.
Kaj Dentler: I was only going to say Council Member Cimino-Johnson brought up the
communications for stakeholders on certain projects. We have recognized that and we've already
started internally. We'll be able to certainly provide the discussion, but clearly the last two projects of
Brandon Park and Veterans Park, it revealed some weaknesses in our communication. We have a
game plan, the staff is working together to pull together. We look forward to sharing that with you.
Mayor Burk: Good. Great. We have a closed session for tonight. I will move pursuant to Section 2.2-
3711-(A)(3) of the Code of Virginia, that the Leesburg Town Council convene in a closed meeting for
the purpose of a discussion regarding the acquisition or disposition of real property related to an
unsolicited proposal for public land where discussion in an open meeting would adversely affect the
bargaining position and negotiating strategy of the public body. Do I have a motion?
Council Member Cummings: So moved.
Mayor Burk: I mean a second?
Vice Mayor Steinberg: Second.
49
Item b.
Page 13|April 9, 2024
Mayor Burk: Vice Mayor Steinberg. All in favor?
Members: Aye.
Mayor Burk: Opposed? That passes 7-0. Would anybody like to take a five-minute break before we
start? Go ahead. Let's do five minutes.
Council convened in a closed session at 7:45 p.m.
Council reconvened in an open session at 8:16 p.m.
Mayor Burk: In accordance with Section § 2.2-3712 of the Code of Virginia, I move that Council
certify to the best of each member’s knowledge, only public business matters lawfully exempted from
open meeting requirements under Virginia Freedom of Information Act and such public business
matters for the purpose identified in the motion by which the closed meeting was convened were
heard, discussed and considered in the meeting by the Council. Dr. Cimino-Johnson?
Council Member Cimino-Johnson: Aye
Mayor Burk: Mr. Cummings?
Council Member Cummings: Yes.
Mayor Burk: Vice Mayor?
Vice Mayor Neil Steinberg: Yes.
Mayor Burk: Council Member Nacy?
Council Member Nacy: Aye.
Mayor Burk: Council Member Bagdasarian?
Council Member Bagdasarian? Aye.
Mayor Burk: Council Member Witt? Wilt, sorry.
Council Member Wilt: Aye.
Mayor Burk: And Mayor Burk aye. Is there a motion to adjourn?
Vice Mayor Steinberg: So moved.
Mayor Burk: Second.
Council Member Nacy: Second.
Council Member Cummings: Second.
Mayor Burk: All in favor?
Members: Aye.
Mayor Burk: Opposed? Alright, we’re done.
50
Item b.
PROCLAMATION
Leesburg – Daybreak Rotary Club Day
WHEREAS, the Leesburg-Daybreak Rotary Club has been an esteemed pillar of our
community for 34 years, embodying the motto "Service Above Self" in all its endeavors; and
WHEREAS, the Leesburg-Daybreak Rotary Club has tirelessly dedicated itself to the
noble causes of promoting peace, fighting disease, providing clean water, saving mothers and
children, supporting education, growing local economies, and protecting the environment;
and
WHEREAS, the Leesburg-Daybreak Rotary Club has been an unwavering force for
good, touching the lives of countless individuals through its exemplary service and
commitment to making Leesburg a better place for all; and
WHEREAS, the Leesburg-Daybreak Rotary Club has exemplified the spirit of
community through its countless hours of volunteerism, generous contributions, and
dedication to the well-being of our citizens.
THEREFORE, PROCLAIMED, that the Mayor and Council herby recongize the 34th
anniversay of the Leesburg-Daybreak Roatry Club in honor of their unwavering commitment
to service and dedication to the values of Rotary International. May we all be inspired by the
Leesburg-Daybreak Rotary Club’s example of “Service Above Self” and strive to make Leesburg
an even better place for generations to come.
PROCLAIMED this 23rd day of April 2024.
2023/012022/07
____________________________________
Kelly Burk, Mayor
____________________________________
Neil Steinberg, Vice Mayor
____________________________________
Ara H. Bagdasarian
____________________________________
Todd Cimino-Johnson
____________________________________
Zach Cummings
____________________________________
Kari Nacy
____________________________________
Patrick Wilt
51
Item a.
PROCLAMATION
Arbor Day – April 27, 2024
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day should be set aside for the planting of trees; and
WHEREAS, this special day, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska; and
WHEREAS, trees provide many benefits to our community, such as reducing the
erosion of topsoil, moderating temperatures, reducing heating and cooling costs, cleaning the
air and water, and they also produce oxygen and provide a habitat for wildlife; and
WHEREAS, planting trees and maintaining mature trees in our Town increases
property values, enhances the economic vitality of local businesses, and beautifies our
community; and
WHEREAS, the Town of Leesburg is recognized by the National Arbor Day
Foundation as a Tree City USA community since 1989 and desires to continue its tree-planting
and maintenance ways.
THEREFORE, PROCLAIMED, that the Mayor and Council of the Town of Leesburg
in Virginia that April 27, 2024 is the official Arbor Day of the Town of Leesburg for 2024.
PROCLAIMED this 23rd day of April 2024.
2023/012022/07
____________________________________
Kelly Burk, Mayor
____________________________________
Neil Steinberg, Vice Mayor
____________________________________
Ara H. Bagdasarian
____________________________________
Todd Cimino-Johnson
____________________________________
Zach Cummings
____________________________________
Kari Nacy
____________________________________
Patrick Wilt
52
Item b.
PROCLAMATION
Drinking Water Week
May 5 – 11, 2024
WHEREAS, water is our most valuable natural resource; and
WHEREAS, drinking water serves a vital role in daily life, serving an essential purpose
to health, hydration, and hygiene needs for the quality of life our citizens enjoy; and
WHEREAS, tap water delivers public health protection, fire protection, support for
our economy, and the quality of life we enjoy; and
WHEREAS, the hard work performed by the entire water sector, designing capital
projects, operators ensuring the safety and quality of drinking water, or a member of a pipe
crew maintaining the infrastructure communities rely on to transport high quality drinking
water from its source to consumers’ taps; and
WHEREAS, the coronavirus pandemic has shone a light on the importance of drinking
water for health, hydration, and hygiene needs; and
WHEREAS, we are all stewards of the water infrastructure upon which current and
future generations depend; and
WHEREAS, the citizens of our Town are called upon to help protect our source waters
from pollution, to practice water conservation, and to get involved with their water by
familiarizing themselves with it.
THEREFORE, PROCLAIMED, that the Mayor and Council of the Town of
Leesburg in Virginia hereby proclaim May 5-11, 2024 as Drinking Water Week.
PROCLAIMED this 23rd day of April 2024.
2023/012022/07
____________________________________
Kelly Burk, Mayor
____________________________________
Neil Steinberg, Vice Mayor
____________________________________
Ara H. Bagdasarian
____________________________________
Todd Cimino-Johnson
____________________________________
Zach Cummings
____________________________________
Kari Nacy
____________________________________
Patrick Wilt
53
Item c.
Council Meeting Date: April 23, 2024
TOWN OF LEESBURG
TOWN COUNCIL MEETING
Subject: Planning Commission – 2023 Annual Report
Staff Contact: Gigi Robinson, Planning Commission Chair
James David, Director, Department of Community Development
Council Action Requested: None.
Staff Recommendation: None.
Commission Recommendation: The Planning Commission formally adopted the 2023 Annual
Report at their April 4, 2024 meeting.
Fiscal Impact: None.
Work Plan Impact: None.
Town Plan Impact: None.
Executive Summary: Section 2-195 (d) of the Leesburg Town Code specifies that all boards and
commissions shall provide an annual report to the Town Council. The work of the Planning
Commission is summarized in the attached report.
In 2023, the Planning Commission held 20 meetings at which a total of seven land development
applications were reviewed which included five Rezoning/Concept Plan Amendments and two
Special Exception Cases. Eight Zoning Ordinance Amendments were also reviewed. The Planning
Commission also held a number of work session discussions on topics including the Capital
Improvements Program, Crescent Design District Master Plan Update, Capital Intensity Factors
Project, and Zoning Ordinance Rewrite.
Background: The Town of Leesburg Planning Commission is a 7-member body appointed by the
Town Council pursuant to Section 15.2-2210 of the Code of Virginia, 1950, as amended. The
Leesburg Planning Commission’s responsibilities are established by statute and include citizen
oversight of the planning and land development process, as well as the review and approval of land
use applications. The Commission reviews the Town Plan, Zoning Ordinance and Capital
Improvements Program, suggesting modifications to the Town Council.
Attachment: 2023 Planning Commission Annual Report
2023/01
54
Item a.
2023Town of Leesburg Planning Commission Annual Report
55
Item a.
TABLE OF
CONTENTS
Page 2:
Acknowledgements
Page 3
2023 In Review
Page 8
Case Summary
Page 11
Looking Ahead to 2024
1 56
Item a.
ACKNOWLEDGEMENTS
The Leesburg Planning Commission is pleased to present to the
Leesburg Town Council an annual report for the 2023 calendar year.
The information contained within this report is a summary of cases
reviewed by the Commission along with signature accomplishments
for the year and an overview of anticipated actions in 2024.
Voting Members
Brian McAfee, Chair
Jennifer Canton, Vice Chair
Earl Hoovler, Parliamentarian
Ad Barnes
Ron Campbell
Gigi Robinson
Candice Tuck
Non-Voting Members
Neil Steinberg, Liaison Town Council
Staff Liaisons
James David, Director, Community Development
Karen Cicalese, Clerk to the Commission
2 57
Item a.
2023 IN REVIEW
The Planning Commission held twenty meetings in total during the
2023 calendar year. During this time the Commisison heard two
Special Exception cases, five Rezoning/Concept Plan Amendment
cases and eight Zoning Ordinance Amendment cases.
There were seven land development cases reviewed by the
Commission in 2023 which is an increase from the number of cases
reviewed by the Commission in 2022, where the Commission
reviewed two land development applications. The Commission
reviewed five land development applications in both 2021 and 2020.
Prior to 2020 (2018-2019) the Commission reviewed an average of
twenty land development cases per year.
Five cases were carried over to additional meetings and include the
Village at Leesburg Land Bays D & E, and four zoning amendment
cases regarding hotel parking standards in the B-1 zoning district, data
center use standards, continuing care facilities, and I-1 zoning district
building height.
Case Review
3Active Legislative and Site Plan Applications 58
Item a.
2023 IN REVIEW
1.Add funding for land, planning, design, and construction of
transit infrastructure and structured parking to serve the
Crescent District, Eastern Gateway District, and the B-1
Downtown Commercial District.
2.Add funding for land, planning, design, and construction of a
pedestrian bridge over Route 7 in the Eastern Gateway District
as indicated in the Town Plan.
3.Prioritize an opportunity area in the Town Plan and add funding
for a study to evaluate infrastructure projects within the Town
purview - including capital and operating costs, order of
magnitude, and possible public private partnerships - that move
the vision for that opportunity area forward.
4.Evaluate alternative solutions to reduce parking demand that are
less costly and more environmentally friendly tham construction
of structured parking.
5.Prioritize the Police Mobile Command Center Project and move
it into the Active Projects list and complete as early as possible.
6.Reevaluate the need for a signal as opposed to a pedestrian
lighted crossing at Battlefield Parkway and Fieldstone Drive.
Capital Improvements Program
The Virginia State Code requries that local Planning Commissions
review a Capital Improvements Program (CIP) for consistency with
the comprehensive plan. On February 2, 2023 the Commission held
a public hearing on the CIP for FY2024-2029. The Draft was
forwared to the Town Council with a recommendation of approval
and the following suggestions.
4 59
Item a.
2023 IN REVIEW
The Zoning Ordinance Rewrite Project is a comprehensive revision of
the Town's Zoning Ordinance to facilitate implementation of the vision
and policies embodied in the Legacy Leesburg Town Plan adopted by
the Town Council in March of 2022.
The project launched in June of 2023 and representatives from Kendig
Keast Collaborative, the lead consultants on the project, made a
presentation to the Planning Commission on July 20, 2023 which
focused on the projects preliminary timeline and projected milestones.
At a second presentation, during a special joint meeting with Town
Council, held on October 19, 2023, represtenatives from Kendig Keast
Collaborative presented results of the Code Audit and the Draft
Annotated Outline.
Input received from the Planning Commission on the Zoning
Ordinance Rewrite informs draft ordinance text and makes it a better
regulatory document. The Commission will continue their review in
2024. Project updates are available online at
www.leesburgva.gov/zoningordinancerewrite.
Zoning Ordinance Rewrite
5 60
Item a.
2023 IN REVIEW
Town Council initiated an update to the Crescent District Master Plan,
formally adopted in 2006 and amended in 2013, on October 11, 2022.
Work on the project began in the winter of 2023 and two major tasks
have been completed. First, the consultant team prepared development
feasibility studies, and secondly, neighborhood meetings were held in
June of 2023.
On August 23, 2023 staff provided an update on the Consultant's
feasibility studies, public input from the neighborhood meetings, and
presented some preliminary overarching recommendations from the
consultant team for the Commission's consideration and input.
The Commission will continue their review of draft text in 2024.
Crescent District Master Plan Update
6 61
Item a.
2023 IN REVIEW
A Capital Intensity Factor (CIF) is a cost estimate per household or
per capita basis for capital facilities needed to serve additional
growth caused by new development. The Town does not currently
have a CIF and past practices have sought cash proffers for schools
based on Loudoun County's CIF, and occasionally accepting cash
proffers for transportation improvements based on longstanding
methodology employed by the former Town Traffic Engineer.
A Town-specific CIF based on modern methods such as developing
capital facilities standards, and growth standards that inform a capital
needs assessment, will be a useful tool for the Planning Commission
and Town Council to evaluate whether voluntary cash proffers
proposed by rezoning applicants adequately mitigate estimated costs
of providing capital facilities standards.
The Capital Intensity Factors project kicked off in June of 2023. On
September 21, 2023 staff presented a technical memo, prepared by
the consultant, covering current Town approaches to cash proffer
negotiations, best practices, and methodology options.
The Commission will continue their review of draft CIF numbers and
methodology in 2024.
Capital Intensity Factors
7 62
Item a.
Rezoning and Special Excepion Cases
TLZM-2022-0006 Village at
Leesburg Village Market
Boulevard
Concept Plan and Proffer Amendment
to add a right-in only entrance
modification from Village Market
Boulevard into the existing "Retail Unit
1" land bay.
TLZM-2022-0005 Lidl at
Tuscarora Village
Add your
new texConcept Plan and Proffer Amendment
to allow for an approximately 30,500
s.f. grocery store and a second
retail/office building of up to 17,000
s.f. The request includes revisions to
the phasing plan for residential and
commercial uses, and the delivery
triggers for certain recreational
amenities.
TLSE-2022-0008 Meadow Glen
Assisted Living Facility Expansion
1,850 s.f. addition to accommodate an
increase in the number of beds from 40
to 42.
2023 CASE SUMMARY
8 63
Item a.
Rezoning and Special Excepion Cases
TLREZN2023-0003 and
TLZPEX2023-0003
Shops at Compass
Creek/Valvoline
Revised Concept Plan and updated
proffers for the Shops at Compass
Creek to reflect a new layout to
accommodate a Valvoline quick lube oil
change facility and a special exception
request to permit an approximately
4,000 s.f. Vehicle Service Facility with
three automobile bays within the
existing Community Retail Commercial
(B-3) zoning category.
TLZM-2022-0010 Village at
Leesburg Land Bays D & E
Concept Plan and Proffer
Amendment to allow data centers
and other additional uses permitted
in the I-1 zoning district. The
subject property consists of two
parcels separated by Russel
Branch Parkway. This application
was carried forward into 2024.
2023 CASE SUMMARY
9 64
Item a.
Rezoning and Special Excepion Cases
TTLZM-2021-0006 Hamblet
Property
Deny request to rezone a 6.44 acre
parcel from R-E Residential Estate to
R-8 Medium Density Attached to
allow for the construction of 25 rear-
loaded townhouse units on the
property at a density of 3.89
dwellings per acre (Council denied).
2023 CASE SUMMARY
9
2023 CASE SUMMARY
Zoning Ordinance Amendments
TLOA-2022-0009 Hotel Parking
Standards in the B-1 Zoning
District
Amendments to the Zoning
Ordinance to revise parking
standards for the hotel/motel use.
TLOA-2022-0006 Data Centers
Amendments to revise data center
terminology and definitions, expand
allowable zoning districts, and add
use specific standards.
65
Item a.
Zoning Ordinance Amendments
2023 CASE SUMMARY
TLOA-2023-0001 Continuing
Care Facility
Amendments to establish a definition
for a Continuing Care Facility, add
use-specific standards, and specify
appropriate zoning districts for use.
TLOA-2022-0010 Zoning
Ordinance Batch
Zoning Text Amendments to
various sections of the Zoning
Ordinance to address minor
changes to implement Town
Plan goals and objectives, to
make corrections and
clarifications, to change
requirements to comply with
annual state code legislative
changes, to include requests
by citizens and business
owners, and to address Town
Council directives.
TLOA-2023-0002 I-1 District
Height Increase
Amendments to increase the
maximum height of buildings in
the I-1 Zoning District.
TLZNOA2023-0004 Maximum
Number of Rooms for an Inn
Deny proposed amendments to
increase the number of rooms for a
"Commercial Inn" (Council
approved).
TLZNOA2023-0006 I-1 Zoning
District Rezoning
Amendments to modify restrictions for
rezoning to the I-1 Zoning District.
TLZNOA2023-0005 Congregate
Housing
Amendments to establish a
Congregate Housing definition, create
use specific standards, and allow the
use in the B-4, CD-C, CD-I, and CD-
CC Zoning Districts.
10 66
Item a.
LOOKING AHEAD TO 2024
The Planning Commission will continue their work on the rewrite
of the Town's Zoning Ordinance. Phase 1: Review and Analysis
kicked of in June of 2023 and was completed in October of
2023. The Commission will focus on Phase 2: Ordinance
Drafting where they will review draft ordinance modules into the
fall of 2024. Phase 3: Public Review & Hearings will commence
in the fall and carry over into spring of 2025.
Work on the Town's Crescent District Master Plan will also
continue into 2024.
The Commission will also continue their evaluation on whether
the Town should adopt capital intensity factors as part of its land
use application review process. The Commission will review the
proposed capital intensity factors, proffer guidelines and
recommendations for future updates in the winter of 2024. It is
anticipated that the Planning Commission will complete their
review and recommendations to Town Council in the spring of
2024.
The public will have opportunities to weigh in on all these major
planning initiatives. The date of all public input sessions and
public meetings can be found on the Town's website at:
https://www.leesburgva.gov/government/public-hearing-notices
11 67
Item a.
LOOKING AHEAD TO 2024
Applications and Amendments
There are several land development applications
currently in the review process. At this time, active
applications anticipated for Planning Commission review
in 2024 include but are not limited to:
•Oaklawn Land Bays A, C, and MU2
•Meadowbrook Continuing Care Facility
•Westpark Tech
•Russell Branch Retail
•Safford Brown Hyundai Relocation
•Greenway Manor
The Planning Commission will also work on various
Ordinance Amendments as required. At this point,
amendments include:
•B-1 Parking Lot Dimensions and Other Standards
•Design and Constructions Standards Manual Update
•Subdivision and Land Development Regulations
Update
1268
Item a.
Council Meeting Date: April 23, 2024
TOWN OF LEESBURG
TOWN COUNCIL MEETING
Subject: Microsoft M365 License Agreement and Purchase from CDW-G
Staff Contact: Jakub Jedrzejczak, Director of Information Technology
Octavia Andrew, Chief Procurement Officer
Council Action Requested: Authorize the Town Manager to execute a 3-year Microsoft M365
license agreement, and to purchase M365 licensing from CDW-G.
Staff Recommendation: Authorize the Town Manager to execute a 3-year Microsoft M365 license
agreement, and to purchase M365 licensing from CDW-G.
Commission Recommendation: The Technology and Communications Commission endorses
renewal of the Microsoft M365 Enterprise Agreement as part of their support for the Information
Technology Strategic Plan.
Fiscal Impact: No additional funding is being requested. The proposed license agreement has an
annual cost of $386,157.68 or $1,158,473.04 for the three-year agreement period. The agreement
will occur for only one month in Fiscal Year (FY) 2024 for a cost of $32,179.81 for which there is
$41,068 available budget.
In the proposed FY 2025 budget, there is $350,000 allocated for this agreement. Savings in the fourth
quarter of FY 2025 will need to be identified to address the remaining $36,157.68 budget overage.
The Town is using a national cooperative agreement, Omnia Contract No. 23-6692-02, for the
licensing for M365, on which CDW-G provided a quote.
Work Plan Impact: None. This part of the anticipated work plan for the Department of Information
Technology.
Town Plan Impact: None.
Executive Summary: In 2001, the Information Technology Division included the migration to
Microsoft’s (MS) M365 platform in their work plan as a strategic and secure solution to upgrading
Microsoft Office and other critical applications and services. Renewal of the licensing for MS M365
will allow the Town’s information technology infrastructure to use the current versions of Office
365 and Windows 11 Operating System. It will continue to enable Town staff, Council, board, and
commission members to take advantage of the MS Office 365 secure site when conducting Town
business.
Background: The Town migrated its MS Windows Operating System and its MS Office application
suite in 2021 using a three-year enterprise agreement. In 2022, the Town added a Teams Calling
69
Item a.
Microsoft M365 License Agreement and Purchase from CDW-G
April 23, 2024
Page 2
Plan to replace its Cisco VoIP Calling environment to improve operations and security, which
required an upgrade to user licenses from the mid-range G3 level to the higher G5 level.
Microsoft enterprise licensing must be purchased through a Microsoft Affiliate/Reseller. The quote
from CDW-G utilizes an OMNIA Partners (formerly National IPA) cooperative contract, and use
of this contract was approved by the Town’s Procurement Officer in accordance with the Virginia
Public Procurement Act.
Contract Start/End Date: Contract Start: 06/01/2024 Contract End Date: 05/31/2025
Proposed Legislation:
RESOLUTION
Authorizing the Town Manager to Execute a 3-year Microsoft M365 License Agreement and to
Purchase M365 Licensing from CDW-G
Draft Motions:
1. I move to approve the resolution authorizing the Town Manger to execute a 3-year Microsoft
M365 license agreement and purchase M365 licensing from CDW-G.
2. I move to deny the resolution authorizing the Town Manger to execute a 3-year Microsoft
M365 license agreement and purchase M365 licensing from CDW-G.
OR
3. I move an alternate motion.
Attachments:
1. Draft Resolution
2. Microsoft CDW-G Documents
2023/08
70
Item a.
PRESENTED: April 23, 2024
RESOLUTION NO. 2024- ADOPTED: ____________
A RESOLUTION : AUTHORIZING THE TOWN MANAGER TO EXECUTE A 3-
YEAR MICROSOFT M365 LICENSE AGREEMENT AND TO
PURCHASE M365 LICENSING FROM CDW-G
WHEREAS, the approved Fiscal Year 2024 Department of Information Technology
budget includes funding for the purchase of software licenses and implementation; and
WHEREAS, the renewal of Microsoft M365 is necessary to support the operation of the
Town’s Microsoft Office, operating system, email video conferencing, telephony, mobile device
management, and security applications; and
WHEREAS, the Town of Leesburg will continue to implement and build upon its cloud-
based applications; and
WHEREAS, CDW-G provided a quote using an OMNIA Partners cooperative contract
available to the Town; and
WHEREAS, the Director of Information Technology and the Town’s Chief
Procurement Officer recommend purchase of the licenses through CDW-G; and
WHEREAS, Microsoft Enterprise Licensing requires a minimum term of three (3) years.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia
that the Town Manager is hereby authorized to execute a three-year Microsoft license agreement
through CDW-G for a total of $386,157.68 for year one with a 3-year total of $1,158,473.04 in a
form approved by the Town Attorney.
PASSED this 23rd day of April 2024.
______________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
______________________________
Clerk of Council
71
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Item a.
Council Meeting Date: April 23, 2024
TOWN OF LEESBURG
TOWN COUNCIL MEETING
Subject: Enterprise Video Management System Upgrade
Staff Contact: Amy Cornell-Titcomb, Deputy Emergency Management Coordinator
John Callahan, Deputy Director Information Technology
Octavia Andrew, Chief Procurement Officer
Council Action Requested: Adopt resolution to award a contract for the Enterprise Video
Management System Upgrade to Siemens Industry, Inc. in the amount of $ 572,373.27.
Staff Recommendation: Adopt resolution to award a contract for the Enterprise Video
Management System Upgrade to Siemens Industry, Inc. in the amount of $572,373.27.
Town staff has determined there is a cooperative Sourcewell contract available for the purchase of
the video security systems with Siemens Industry, Inc. (“Siemens”). Siemens is a German based
globe technology and manufacturing company with a wide range of services and products, including
video security systems and registered by the Virginia State Corporation as authorized to conduct
business in the Commonwealth of Virginia.
Commission Recommendation: Not Applicable.
Fiscal Impact: This contract for the enterprise video management system upgrade with Siemens is
in support of a capital project but also includes future operating costs associated with ongoing
maintenance and storage fees. No additional appropriation is necessary. Through Fiscal Year 2024,
Town Council has appropriated $625,000 for this project. See Attachment #2. Since there have not
been any project expenditures to date, the full appropriation is available.
The proposed contract has a project cost of $426,057.70 for capital project component of the
contract. This will leave an available balance of $198,942.30 that could be applied to second and
third-year storage and preventive maintenance or any unforeseen project installation costs. Once
installed, there will be annual operational costs including system maintenance and off-premises
(cloud) data storage fees, which will be incorporated into the operating budget as part of Fiscal Year
2026 budget development.
Capital Project Costs:
Replacement nonfunctioning traffic cameras (Box Sale) $ 30,121.03
Installation of new on-premises servers, hardware, IT gateway, and hardware $286,540.00
First year of video management system and cloud storage $90,811.99
First year of preventative maintenance and evaluation of the system $18,584.68
Total CIP Costs $ 426,057.70
105
Item b.
Enterprise Video Management System Upgrade
April 23, 2024
Page 2
Ongoing Operating Costs (to be funded from Operating Budget):
Year 2 (Fiscal Year 2026): Video Management System Fee, Cloud Storage, and
Preventative Maintenance Services
$71,316.46
Year 3 (Fiscal Year 2027): Video Management System Fee, Cloud Storage, and
Preventative Maintenance Services
$74,999.11
Total Operating Costs for Year 2 &3 $146,315.57
Total:
Total CIP Project Costs + Operating Costs for Year 2 & 3 $572,373.27
Work Plan Impact: The design and implementation of the enterprise video management system
upgrade is incorporated into the existing work plan of the Office of Emergency Management and
the Department of Information Technology. Installation and ongoing maintenance will be provided
by the vendor. Upon approval, Siemens will coordinate installation with the Town. Once the work
begins, it is expected to take eight months to complete.
Town Plan Impact: Not Applicable.
Executive Summary: The Town currently has a variety of security and traffic camera systems that
store video data in several on-premises locations. The existing systems include approximately 220
facility cameras and 42 traffic management cameras, some of which have reached the end of their
useful life and need to be replaced.
The Town added the Enterprise Video Management System Upgrade project to the Six-Year Capital
Improvement Program in Fiscal Year 2023. Over the past year, Emergency Management and
Capital Projects staff created a user work group of stakeholder departments to develop the scope of
work. Based on the varied needs with camera recording, accessibility, and storage, Siemen’s was
selected by the workgroup as the firm most qualified to provide the best solution for the Town
utilizing open-source cameras and providing a hybrid solution of on-premises and cloud storage.
Utilizing a cooperative contract through Sourcewell, the Town has worked closely with Siemens to
develop a detailed plan for the townwide upgrade of the enterprise video management system,
excluding the Police Department camera system. The Police Department’s camera system upgrades
are not included in this program as it will be completed as part of the Police Station Expansion
project.
Many of the Town’s existing cameras that were installed over the last several years will continue to
be used in the new system. Older analog cameras and those that are no longer supported by the
manufacturer will be replaced with new more advanced cameras.
As part of this project, the Town will begin utilizing cloud storage for some video cameras. Since
cloud storage costs are higher than on-premises servers, only camera data for the Department of
Parks and Recreation and Airport will be stored remotely at this time. The Town’s goal is to
eventually move all video storage to the cloud to increase cyber security on the Town’s network and
to reduce on-site hardware maintenance needs.
106
Item b.
Enterprise Video Management System Upgrade
April 23, 2024
Page 3
Background: This new system will replace all nonfunctioning cameras, upgrade the non-supported
cameras, and will provide enough storage to allow the Town to record and maintain 30 days of
video storage. The contract also provides for the first year of maintenance to the system to ensure
continual operations.
This new system will provide analytics within the search features but also allow additional analytics
to be incorporated into the future such as gun detection and object classification like people, cars,
and scooters. It can provide alerts on detected objects, forced doors, and other criteria helping to
ensure a heightened security system and real time management.
Contract Start/End Date: May 7, 2024 – June 2, 2027.
Proposed Legislation:
RESOLUTION
Award a Contract for the Upgrade of the Enterprise Video Management System to Siemens Industry
in the amount of $572,373.27
Draft Motions:
1. I move to approve the proposed Resolution to award the contract for the Enterprise Video
Management System Upgrade to Siemens Industry, Inc. in the amount of $572,373.27.
2. I move to deny the proposed Resolution to award the contract for the Enterprise Video
Management System Upgrade to Siemens Industry, Inc. in the amount of $572,373.27.
OR
3. I move an alternate motion.
Attachments:
1. Draft Resolution
2. CIP Page from Fiscal Year 2025 Adopted Budget
107
Item b.
PRESENTED: April 23, 2024
RESOLUTION NO. 2024- ADOPTED: ____________
A RESOLUTION : AWARD A CONTRACT FOR THE UPGRADE OF THE
ENTERPRISE VIDEO MANAGEMENT SYSTEM TO SIEMENS
INDUSTRY IN THE AMOUNT OF $572,373.27
WHEREAS, the Town of Leesburg needs to replace and update its current security
camera and video management system and equipment; and
WHEREAS, in response to the identified current and future needs by all the stakeholder
departments a detailed scope was developed; and
WHEREAS, the Town’s existing security camera and storage system is comprised of
various independent systems that do not communicate with one another and includes hardware
that is no longer supported by various vendors and in some cases is not currently working; and
WHEREAS, through cooperative procurement and pursuant to the Virginia Public
Procurement Act, a proposal was solicited and received from Siemens Industry, Inc. utilizing
Sourcewell Contract No. 030421-SIE; and
WHEREAS, Siemens Industry, Inc. is authorized by the Virginia State Corporation
Commission to conduct business in the Commonwealth of Virginia; and
WHEREAS, the contract will be for an initial period of (3) years with options for an
automatic renewal of one year periods following the end of the 3 year term; and
WHEREAS, the Council previously approved $500,000 for the project in Fiscal Year
2023 and an additional $125,000 for the project in Fiscal Year 2024 totaling a $625,000 and
making this a fully funded project in the Town’s Six-Year Capital Improvements Program
which is also included in the Adopted Fiscal Year 2025 Budget; and
WHEREAS, Council approval of the contract is necessary as the cumulative value of
the three-year contract is $572,373.27; and
108
Item b.
A RESOLUTION: AWARD A CONTRACT FOR THE UPGRADE OF THE
ENTERPRISE VIDEO MANAGEMENT SYSTEM TO SIEMENS
INDUSTRY IN THE AMOUNT OF $572,373.27
-2-
2023/08
WHEREAS, the Deputy Emergency Management Coordinator, Deputy Director of
Information Technology, and the Chief Procurement Officer recommends awarding the
contract to Siemens Industry, Inc. for the Enterprise Video Management System Upgrade.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
1. The Town Manager is authorized to execute this contract once in a form approved by
the Town Attorney to Siemens Industry, Inc. in the amount of $572,373.27 with an
automatic renewal of one-year periods following the end of the 3-year term.
PASSED this 23rd day of April 2024.
______________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
______________________________
Clerk of Council
109
Item b.
TITLE: Enterprise Video Management System Upgrade (23106)
STATUS: Ongoing
LOCATION: Townwide
PROGRAM DESCRIPTION: The Town’s video storage and camera
systems for traffic signals and building security are becoming
unserviceable and are in need of upgrade and replacement. As part of this
effort, the Town is working on re-evaluating its security cameras and
combining video storage infrastructure for all Town Departments into a
single unified system. The project will enhance operations for the
Leesburg Police Department, the Loudoun County Sheriff, Loudoun
County Fire & Rescue, and Virginia State Police enforcement, along with
the Town's regular traffic operations and security.
OPERATING IMPACT: Additional licensing and maintenance costs
for servers and cloud storage.
GOAL ADDRESSED: Legacy Leesburg Town Plan (2022): Strategy
1.2.6 Ensure Adequate Community Facilities and Infrastructure
PROJECTSTART ESTIMATEDCOMPLETION
Spring 2022 Winter 2024/2025
Significant Dates
Funding Sources
Sources
Total
Required
Project
Funding
Approp.
Through
6/30/24 2025 2026 2027 2028 2029 2030
Total
6 Yr CIP
Future
Funds
Required
PAY-GO 625,000 625,000 ————————
Total Sources $625,000 $625,000 $—$—$—$—$—$—$—$—
Planned Uses
Uses
Total
Project
Cost
Approp.
Through
6/30/24 2025 2026 2027 2028 2029 2030
Total
6 Yr CIP
Future
Project
Cost
Site Improvements 625,000 625,000 ————————
Total Uses $625,000 $625,000 $—$—$—$—$—$—$—$—
Operating Impact
Operating/Maintenance 2025 2026 2027 2028 2029 2030
General Maintenance 125,000 250,000 250,000 250,000 250,000 250,000
Total Impact $125,000 $250,000 $250,000 $250,000 $250,000 $250,000
Capital Improvements Program General Government
FY 2025 Adopted Budget Town of Leesburg, VA 110
Item b.
Council Meeting Date: April 23, 2024
TOWN OF LEESBURG
TOWN COUNCIL MEETING
Subject: Adopting Proposed Scope of Work for Performing Arts Center Business Plan
Staff Contact: Keith Markel, Deputy Town Manager
Council Action Requested: Adopt a resolution endorsing the scope of work to be completed by
Webb Management as part of the Leesburg Performing Arts Business Plan
Staff Recommendation: Staff supports the proposed scope of work submitted by Webb to complete
the Leesburg Performing Arts Center Business Plan.
Commission Recommendation: Not Applicable
Fiscal Impact: The fee for the development of the Leesburg Performing Arts Cetner Business Plan
is $53,500. The Town Council previously allocated $30,000 to fund Liberty Lot Workgroup studies.
Approximately $10,000 of that initial allocation is unspent. On April 9, 2024 Town Council
approved an additional allocation of $43,000 to fully fund the Business Plan proposal from Webb
Management.
Work Plan Impact: The Town has allocated significant staff resources from the Department of
Community Development, Department of Economic Development, and the Town Manager’s
Office to work with the proposing group as part of the workgroup evaluation process. If Town
Council moves this project forward, significant staff time would continue to be needed along with
outside contracted expertise to enter the more technical phase of site planning and development.
Town Plan Impact: The Legacy Leesburg Town Plan, in Strategy 1.3.4 states, “The Town will
actively work to identify opportunities to create new civic and cultural spaces in the Town.
Examples of appropriate spaces include public gathering spaces, museums, and a performing arts
center. Such facilities can be a key component of a Public Private Partnership.”
Executive Summary: At their meeting on April 9, 2024, Town Council appropriated $43,000 to
fully fund the Leesburg Performing Arts Center Business Plan to be completed by Webb
Management. The Liberty Lot Public Private Partnership Work Group believes that this Business
Plan will provide sufficient detail to allow the Town Council and the proposing team the needed
information to determine if this project is viable for Leesburg. To date the Town has funded a Size
and Use Analysis Repot completed by Louise Stevens for $8,713 and a Fiscal Impact Analysis
completed by RCLCO for $10,700.
Town Council stipulated that the scope of work for the Leesburg Performing Arts Center Business
Plan must be reviewed by Council prior to authorization to proceed with the project. The initial
proposal and scope of work from Webb Management is attached. See Attachment #2. The
111
Item a.
Adopting Proposed Scope of Work for Performing Arts Center Business Plan
April 23, 2024
Page 2
workgroup has meet with Webb Management to refine the scope and an updated draft will be
provided to the Town Council no later than the close of business next Monday, April 22.
Background: The Liberty Street Public Parking Lot, located at 204 Liberty Street, consists of 2.03
acres and is zoned B1 - Community (Downtown) Business District. Following a public request for
development proposals in April of 2022, the Town Council chose to further investigate the single
proposal that was received from a partnership of firms including Good Works LP, Waukeshaw
Development Inc., Bowman Consulting, James G. Davis Construction, and DBI Architects Inc.
On March 28, 2023, Town Council adopted Resolution 2023-058 to formally accept the Liberty Lot
Redevelopment Proposal for further consideration. In April 2023, the Town Council appointed
members to the workgroup to begin those discussions.
Contract Start/End Date: Contract Start: May 2024. Contract End Date: November 2024.
Proposed Legislation:
RESOLUTION
Adopting Proposed Scope of Work for Performing Arts Center Business Plan
Draft Motions:
1. I move to approve the proposed Resolution to approve the scope of work for the development
of the Leesburg Performing Arts Center Business Plan to be conducted by Webb Management for
$53,000.
2. I move to deny the proposed Resolution to approve the scope of work for the development of
the Leesburg Performing Arts Center Business Plan to be conducted by Webb Management for
$53,000.
OR
3. I move an alternate motion.
Attachment:
1. Draft Resolution
2. Proposal and Preliminary Draft Scope of Work for Leesburg Performing Arts Center
Business Plan from Webb Management (updated draft to be provided by Close of Business on
Monday, April 22.
2023/08
112
Item a.
PRESENTED: April 23, 2024
RESOLUTION NO. 2024- ADOPTED: ____________
A RESOLUTION : ADOPTING PROPOSED SCOPE OF WORK FOR
PERFORMING ARTS CENTER BUSINESS PLAN
WHEREAS, the Town Council accepted a Public Private Partnership proposal for the
redevelopment of the Liberty Street Parking Lot for consideration on March 28, 2023; and
WHEREAS, on April 25, 2023, the Town Council appointed Council and staff
members to join the proposing team to serve on the Liberty Lot Public Private Partnership
Workgroup to further explore, evaluate, and refine the initial proposal; and
WHEREAS, the Workgroup has determined that the completion of a Leesburg
Performing Arts Center Business Plan to be conducted by Webb Management would best
enable the Workgroup and the Town Council to determine the future direction of this project;
and
WHEREAS, Town Council allocated supplemental funding in the amount of $43,000
at their meeting on April 9, 2024 to fund the business plan development with the stipulation
that the scope of work for the plan be reviewed by Town Council prior to the notice to proceed
being issued to Webb Management; and
WHEREAS, the Workgroup met with Webb Management on April 15, 2024 to refine
the scope of work to best meet the Town’s needs.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
1. The Town Council approves the scope of work developed by Webb Management, as
presented, that will be used to create the Leesburg Performing Arts Center Business
Plan.
113
Item a.
A RESOLUTION: ADOPTING PROPOSED SCOPE OF WORK FOR PERFORMING
ARTS CENTER BUSINESS PLAN
-2-
2023/08
2. Town staff are authorized to issue the notice to proceed, with a final report and
presentation to be provided to the Town Council no later than the second Town
Council work session of November 2024.
PASSED this 23rd day of April 2024.
______________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
______________________________
Clerk of Council
114
Item a.
building creativity
Proposal
Leesburg Performing Arts
Center Business Plan
March 29, 2024
Duncan Webb
Webb Mgmt
800 West End Ave, Ste 11A
New York, NY 100250
212 929 5040
duncan@webbmgmt.org
webbmgmt.org
CONTACT
115
Item a.
Webb Mgmt · Proposal
building creativity
Table of Contents
Firm Profile, Services, &
Publications
Project Team
Scope of Work
pg 4 pg 7
pg 13
Study Brief
pg 3
Fee Proposal &
Arrangements
pg 15
Relevant Experience
pg 10
116
Item a.
Webb Mgmt · Proposal pg 3
building creativity
Study Brief
A leadership group in Leesburg has been developing plans for new performing arts facilities
with the assistance of Louis Stevens, local architects, builders, and other representatives from
the live arts and entertainment industry. As these plans start to coalesce, it is time to build
a business plan for these proposed facilities that suggests how they might be programmed,
operated, and financially sustained.
Webb Mgmt is pleased to propose a study and plan that builds on the work to date with a
comprehensive and inclusive process that will provide project leadership with the information
necessary to initiate negotiations with public and private sector partners and explore private
sector funding opportunities.
117
Item a.
Webb Mgmt · Proposal pg 4
building creativity
Firm Profile
Webb Mgmt is a leading provider of advisory services for the development and operation of
cultural facilities, organizations, agencies, and districts. Our 500+ clients include municipalities,
colleges and universities, nonprofit arts organizations, community and private foundations,
commercial developers, economic development agencies, and various friends of the arts.
Our work is not intended to sit on a bookshelf, but rather to provide direction, a detailed
roadmap, and, oftentimes, a fundraising tool for those charged with turning project concepts
into reality. Our firm has provided planning and analysis for arts and cultural projects across
North America for over 25 years. Our team, headed by principle Duncan Webb, has artistic and
practical experience, as well as formal training in arts administration, programming, business,
finance, and research.
Our process is based on a tried and true approach expressed by these principles:
Projects and planning efforts must be as inclusive and open as possible, encouraging all
voices to be heard.
In-depth research is critical to any assignment.
The experience of other communities and organizations provides important insight to
any question or assignment.
The only certain factor in any initiative is change.
Altogether, our experience combined with our specific expertise providing objective, research-
based market and feasibility studies for performing arts facilities means that we are very well
suited to lead the work outined in this proposal.
Our mission is to advance the arts,
entertainment and events sectors with
sound planning and research.
We value:
• A passion for finding achievable and sustainable strategies for
every assignment, organization, and community.
• The integrity to pursue the right answer as opposed to the
easy answer.
• A commitment to collaboration and partnerships.
• A belief in the positive and beneficial impacts of the arts and
creative industries on people, communities, and society.
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Needs Assessment: Studies that consider whether
and what facilities should be developed, improved
or expanded based on market conditions and
opportunities.
Business Planning: Plans for the operation of new,
improved or expanded facilities that address
how they should be programmed, operated and
financially sustained. This work is often completed
right after the needs assessment, those two pieces
combining to form a facility feasibility study. Business
planning often includes qualitative and quantitative
economic and social impact projections.
Project Development: Once a project has been
defined and begins to advance, we inform clients
on specific issues such as financing options, real
estate and site issues, project team selection and
management, operating partnerships, executive
search support, operational costs, project
management, and bridge or start-up programming.
Facility Strategic Planning: Comprehensive strategic
plans for existing arts, cultural, and entertainment
facilities that inform long-range planning with
internal and external analyses, the formulation of
strategy and the creation of detailed implementation
plans.
Research: Primary and secondary organizational
and sector-wide research, including audience
satisfaction, market capacity, and programming
demand. Services include surveys, focus groups,
demographic research, audience analysis, mapping,
and benchmarking.
Strategic Planning: Strategic planning for cultural
organizations and facilities addressing capacity
building, audience development, earned revenue
growth, capitalization, organizational evolution, staff
re-organization, and board development.
Cultural Planning: Comprehensive community
cultural planning addressing community cultural
needs, cultural infrastructure, cross-sector
collaboration, cultural asset evaluation and
mapping, policy development, gap analyses, and
funding mechanisms.
Cultural District Planning: Studies that evaluate
the need and opportunity for the development of
cultural districts, addressing market conditions, the
built environment, branding and identity, district
management and funding strategies.
Mergers, Acquisitions & Consolidations: Studies,
strategies and ongoing advice on the combination
of nonprofit arts organizations.
Executive Counsel: Coaching, executive search,
board management, and other short-term
assignments that provide specific research and
advice on an immediate basis to answer specific
questions.
Services
One side of our practice is focused on the
development and operation of arts, cultural
and entertainment facilities.
The other side of our practice provides
research and advisory services to the
arts sector.
CULTURAL RESEARCH
& PLANNINGCULTURAL FACILITY DEVELOPMENT
& OPERATIONS
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Publications
Buildings for the Arts
Duncan Webb is a founding member of CultureLab, an informal consortium of worldwide
arts consultants and the Cultural Policy Center at the University of Chicago. CultureLab was
formed to break down the silos of research, policy,
and practice and create a new capacity and
approach to tackling challenging issues in arts and
culture. Duncan Webb and CultureLab served as
advisors on the University of Chicago study, Set in
Stone: Building America’s Next Generation of Arts
Facilities (1994-2008). Duncan also served as an
advisor on the resulting book, Buildings for the Arts.
Running Theaters: Best Practices for
Leaders and Managers
Duncan Webb’s book reveals the best practices that
consistently lead to operating successful theaters.
Culled from surveys and interviews with more than
50 top theater managers and experts, this guide
provides proven and successful strategies from
managers, staff, and volunteer leaders covering
virtually every aspect of running a theater: audience
development, fundraising, facility development,
programming, community involvement, and much
more. Special sections cover physical maintenance,
technology in theaters, and staff and board
development. The book was recently translated into
Mandarin and is informing extensive cultural facility
investment throughout China. A second edition was
released in May 2020.
The Performing Arts Center of the Future
Webb Mgmt produced a conference in New York City to consider the future of performing
arts facilities. Expert panelists, relevant research, and resulting discussions indicated that, on
the whole, performing arts spaces will become smaller, more flexible, less permanent, and less
formal. Equally important is the idea of designing facilities that support amateur community
programs and attract younger audiences with the possibility of an enriching social experience.
A monograph outlining discussions and conclusions was published by Americans for the Arts.
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Duncan Webb
PRESIDENT DUNCAN@WEBBMGMT.ORG
Duncan M. Webb founded Webb Management
Services, Inc. to provide management consulting
services to the arts and cultural industries and
has led the firm since 1997, completing over 500
assignments for the advancement of cultural
communities, organizations, and facilities.
Duncan’s career in the arts began onstage in a 1969
production of Gilbert and Sullivan’s Patience. After college,
he became a banker, spending seven years in commercial
lending and international finance. In 1986, after many years
of volunteer work in the arts, he came into the field as a
producer of experimental, industrial and commercial theatre,
with such credits as the Canadian premieres of Changing
Bodies, Children of a Lesser God, Blood Brothers, Orphans,
Marshall Bravestarr and Barbie and the Rockers. He also
developed marketing and sponsorship programs for the
Canadian premiere of Les Miserables.
A Certified Management Consultant (CMC), Duncan has been
an active speaker and published writer on arts management
and the development, operation and financing of arts
facilities. Webb’s book “Running Theaters: Best Practices for
Managers and Leaders” was the first book ever written on
the management of performing arts facilities. It was recently
translated into Mandarin and is being used to inform cultural
development throughout China. A second edition was
published in May 2020.
Duncan is an adjunct professor in the Arts Administration
graduate program at Baruch College (CUNY).
Number of Cultural Sector Projects
500+
Years of Experience | Arts
Administration
40
Years of Experience | Cultural
Facility Planning
30
Years of Experience | Arts Administration Teaching
25
Education
Bachelor’s Degree in Economics, University of Western Ontario
Master’s Degree in Business
Administration, University of Toronto
Key Project Experience
Cultural Facilities Master Plan &
Covid-19 Arts Stabilization Plan for
the City of Arlington, Arlington, TX
Cultural Infrastructure & Creative
Spaces Implementation Strategy,
Mississauga, ON
Feasibility Study for Fairfax City
Center West Performing Arts Center,
Fairfax, VA
Feasibility Study for Performing
& Visual Arts Facilities, Howard
County, MD
Feasibility Study for an African
American Cultural Center, Virginia
Beach, VA
Feasibility Study for Cultural & Civic
Facilities for Downtown Westminster,
Westminster, CO
Cultural Plan Update for the City of
Lee’s Summit, Lee’s Summit, MO
Feasibility Study for Cultural Arts
Center, Haverhill, MA
Feasibility Study for Performing
& Visual Arts Facilities, The
Woodlands, TX
Feasibility Study for Expanded
Performing & Visual Arts Facilities at
the Goddard Center, Ardmore, OK
Project Team
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Webb Mgmt · Proposal pg 8
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Years of Experience | Arts
Administration
20
Years of Experience | Public Sector Grantmaking, Arts Initiatives &
Planning
13
Years of Experience | Teaching in
Higher Education
10
Education
Bachelor of Arts in American History,
Barnard College
Master of Fine Arts in Theatre
Management & Producing,
Columbia University
Key Project Experience
Strategic Plan for the Clemente
Soto Vélez Cultural & Educational
Center
New York, NY
Lease Terms Assessment and Equity
Audit, City of San Diego Cultural
Plan, San Diego, CA
Grantmaking Strategic Redesign
and Implementation Plan for Arts
in Stark Canton, OH
Strategic Plan for the Goshen
Theater, Goshen, IN
Strategic Plan for the Keene
Colonial Theater Keene, NH
Performing Arts Center Feasibility
Study for Osceola County
NeoCity, FL
Operational and Fee Study of the Poway Center for the Performing
Arts, Poway, CA
Needs Assessment and Strategic
Plan for The Center for Creativity at
the Rialto
Westfield, NJ
Business Plan for The Nittany
Performing Arts Center,
State College, PA
Stacey Cooper McMath
SENIOR CONSULTANT
STACEY@WEBBMGMT.ORG
Stacey Cooper McMath is an expert in public
sector policy, grantmaking, cultural research, and
strategic initiatives. She specializes in facilitation,
strategic planning, and advisory services for local
arts agencies and funders. In 2020 she was named
a Women in Power Leadership Fellow by the Belfer
Center for Innovation at the 92nd Street Y.
Prior to joining Webb Mgmt in 2022, Stacey served for eight
years as Director of the Programs Unit in the New York
City Department of Cultural Affairs. She led the agency’s
grantmaking team in a full equity audit of the $28M Cultural
Development Fund and implemented improvements to
New York’s competitive funding process. In her policy work
she supervised two demographic studies of the cultural
workforce in New York City, two reports on the impact of
COVID-19 on the agency’s constituents, and a data-driven
analysis of $300M in grant funding. She was a collaborator
on CreateNYC, the City’s 2017 cultural plan, and in 2018 she
launched the Mayor’s Grant for Cultural Impact, supporting
dynamic partnerships between government and arts
organizations.
Before joining the New York City Department of Cultural
Affairs as a Program Officer in 2008, Stacey served as a
general manager and management consultant. As the
general manager at chashama she worked to transform
vacant real estate into artist studios, rehearsal spaces, and
film locations. Early in her career she produced theatrical
projects for Target Margin Theater, Voice & Vision Theater,
Studio 42, and Polybe + Seats.
Stacey has taught in the theater departments at Marymount
Manhattan College and Barnard College.
Project Team
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Years of Experience | Arts
Administration
12
Years of Experience | Public Sector Arts Programming & Research
7
Years of Experience | Research &
Data Analysis
5
Education
Bachelor of Arts in Art History &
French, Loyola University Chicago
Master of Arts in the
Connoisseurship of Fine &
Decorative Art, University of
Manchester’s Sotheby’s Institute
Program
Master’s of Science Candidate in Data Analysis & Visualization, The
Grad Center at CUNY
Key Project Experience
Needs Assessment Study for
Performance Facilities, City of
Vancouver, WA
Business Planning for the Edina Art
Center, City of Edina, MN
Feasibility Study for New
Performance Facilities, DuPage
County, IL
Strategic Operating Plan for the
Collins Center for the Arts at the
University of Maine, Orono, ME
Public art project management for
Darryl Westly’s Illuminations, 2022
Long Island Rail Road Westbury
Station, Westbury, NY
Public art project management for Teresita Fernandez’s Paradise
Parados, 2021
Brooklyn Academy of Music,
Brooklyn, NY
Alli Arnold
PROJECT MANAGER
ALLI@WEBBMGMT.ORG
Alli Arnold offers over a decade of combined
experience in arts administration, project
management, research, programming, collection
management, and strategic planning in the public
and private sectors.
She has overseen the commissioning of new works in
numerous government-owned buildings and mixed-use
spaces throughout the New York area. Prior to joining Webb
Mgmt, Alli was a manager in the Metropolitan Transportation
Authority’s Arts & Design Department where she thrived as a
primary point of contact between artists and contractors. She
balanced the goals of different divisions, took great care to
research artists for commissions and exhibitions, and studied
the community context for future percent-for-art projects.
Before joining the MTA, Alli worked for the Brooklyn Academy
of Music (BAM), a multi-disciplinary arts nonprofit sited in
publicly owned buildings. While there, she acted as the
project lead for their Robert W. Wilson Public Art Initiative,
researching artists for long-term commissions, submitting
artwork for public design approval, and overseeing
installation plans. In her career, Alli has worked in various
programmatic, cultural, fundraising, administrative, and
strategic capacities for arts and cultural organizations,
successfully implementing programming and development
plans.
Alli holds a Bachelors of Arts in Art Histroy and French from
Loyola University Chicago and a Masters of Arts in the
Connoisseurship of Fine & Decorative Art from the University
of Manchester’s Sotheby’s Institute of Art program in London.
She is currently finishing a Masters of Science in Data Analysis
& Visualization from the Grad Center at CUNY.
Project Team
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1
Relevant Experience
In 2001, Webb Mgmt and Hardy Holzmann Pfeiffer
Associates were hired to conduct a feasibility study
for new performance facilities on the Prince William
campus of George Mason University. In the first
phase of the study, Webb Mgmt conducted the
needs assessment for the project. With the input of
university administration, area arts organizations,
community users and area school districts, we
examined the facility’s feasibility in terms of arts
audiences and potential users of new cultural
facilities. The analysis also considered regional
development, area-wide demographics, the
relationship to other facilities in the region, and
the benefits and impacts of new facilities on the
university and region.
In our second phase of work, Webb Mgmt completed
a preliminary business plan to demonstrate how
new performing arts facilities would meet the
requirements of the three partnering institutions. As
part of this exercise, we designed and administered
a community survey that indicated popular support
for the project. We also drafted a Memorandum
of Understanding between the three partners with
which to begin fundraising efforts.
The 85,000-sqft Hylton Center for the Performing Arts
opened in 2010 and includes the 1,121-seat Merchant
Hall, 270-seat Gregory Family Theater, an art gallery,
a grand foyer, a scene shop, and support spaces.
George Mason University
Performing Arts Facilities
FAIRFAX & MANASSAS, VA | 2005
Photo courtesy of the Hylton Center
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Webb Mgmt · Proposal pg 11
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2
Relevant Experience
In 2019, Webb Mgmt was retained to evaluate plans
for performing arts facilities as part of a mixed-
use development in downtown Fairfax. This effort
was conducted in close coordination with the
George Mason University and the local developer,
Ox Hill Realty. Before finalizing the performing
arts components, Webb Mgmt was tasked with
evaluating the feasibility of performing arts
facilities and then considering how they might be
programmed, operated and sustained
The study began by considering the type of
programs and users that should activate a new
performing arts facility, how current GMU and
community group needs should be addressed,
what type of competition existed within Fairfax
County and the surrounding region and how the
development aligned with local and regional
planning documents. Together, the developer’s goal
was to understand how each of these components
fit together to ensure a facility that is active and
economically viable.
Since our initial engagement, Webb Mgmt has been
retained to develop a business plan and advise the
project’s leadership on next steps, including how and
to what extent GMU is involved. Working alongside
the developer’s architect and a theater design
consultant, Webb Mgmt’s recommendations are
being implemented into the building’s final design
prior to construction.
Fairfax City
Center West Development
FAIRFAX, VA | 2019
Photo courtesy of Ox Hill Realty
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Webb Mgmt · Proposal pg 12
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Relevant Experience
3
City of Nashua
NASHUA, NH | 2001, 2015, 2024
Webb Mgmt has helped the Nashua community
consider the development of arts facilities twice over
the last 20 years. In 2001, the firm was hired along
with Hanbury Evans Austin Architects to conduct
a feasibility study for new perfoming arts facilities
in downtown Nashua. In 2015, we were hired to
re-examine the viability of new facilities, this time
working with Bruner/Cott Architects.
In the first phase of work, we assessed the market
potential and propensity for audiences to attend
additional performances and events, existing
facilities in Nashua and the region, potential
community benefits and demand on the part
of potential users. This process led to a series of
conclusions and recommendations finding:
• The market could support new facilities, including
potential audiences, users, gaps in the regional
inventory of facilities, and potential benefits and
impacts for the community.
• There was demand for better mid-sized facilities
for regional groups and presented programs.
• There was a demand for improved small-scale
facilities to serve emerging organizations and
community programs.
• Establishing partners would be critical to
advancing plans.
Subsequently, the first phase of the study
suggested the development of a series of new
facilities, including a mid-sized performing arts
hall, a smaller theater for drama and dance and
additional facilities for rehearsal and arts education.
In a second phase of work, we tested facility
recommendations with the project partners and
advanced the concept of developing a downtown
block that was adjacent to the existing theater.
Recommendations included an auditorium, an
improved home for the American Stage Festival,
a multi-purpose room and an exhibition space.
Physical planning included a space program, site
analysis and order-of-magnitude capital budget
for recommended facilities. The business plan
developed a governance plan, pro-forma operating
budgets and an economic impact analysis. Following
this study, the Nashua Center for the Arts is now
open and hosting a rich schedule of performances.
In 2024, Webb Mgmt is working with Nashua again to
develop a new business plan for another arts facility
in the community’s downtown to further support the
area’s thriving arts sector.
Photo courtesy of Nashua Center for the Arts
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Scope of Work
Kick-off Meeting: We will begin the planning process with a kick-off meeting with project
leadership. Together, we will finalize the details of the plan’s schedule and logistics, including a
community engagement strategy.
Forces & Trends: We will identify and report on broader issues in the arts and live
entertainment sector that may have a bearing on the development of new facilities in
Leesburg, such as trends in arts audiences and consumer behavior, the evolving role of the arts
in economic and community development efforts, and the impacts that COVID-19 has had on
the arts and entertainment sectors.
Market Analysis: We will update previous analysis of the market area for new performing arts
facilities in Leesburg in terms of population size, characteristics, and potential.
Existing Facilities & Competitive Analysis: We will update and evaluate the condition of
existing and planned performance facilities in and around Leesburg, collecting information
on facility capacities, facility features, program content, and the quality and availability of
existing facilities, all of this to identify gaps and opportunities for new facilities in Leesburg.
Uses & Users: We will update research on potential uses and users of new performing arts
facilities in Leesburg, reaching out to representatives of local performing arts organizations,
arts educators, festival managers, special event planners, and other community constituents
to assess the demand for facilities.
Touring Product Potential: We will research touring programs coming to other facilities in and
around Leesburg, again looking for gaps and opportunities for new facilities.
Alignment with Local & Regional Goals: We will speak with the City of Leesburg and Loudon
County leadership to determine if and how new performing arts facilities might align with
city or county goals in such areas as driving economic development, recruiting workers and
companies, and enhancing residents’ quality of life and place.
Concept Affirmation: Based on the analysis described above, we will offer conclusions on the
need and opportunities for new performing arts facilities in Leesburg, describing that set of
spaces in terms of capacities, functionality, flexibility, and amenities.
Workshop & Report: We will present the work to this point in a workshop setting to discuss
each component of the analysis and then how that work has led to conclusions and
recommendations on new facilities. We will incorporate feedback from the workshop and
deliver a report making recommendations on the optimal facility concept.
Site Evaluations: We will evaluate up to four possible sites for recommended facilities as
identified by project leadership using criteria developed with the client that will likely include
acreage, land-use adjacencies, zoning, vehicular and pedestrian access, proximity to
amenities, etc. We will also address the pros and cons of more general types of sites and
provide recommendations on how and when leadership should pursue the acquisition of a
specific site for the project.
Define Goals & Practices: With the concept in place, we can then define operating goals for
recommended spaces, covering such areas as activity levels, cost recovery, and supporting
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Webb Mgmt · Proposal pg 14
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community access.
Comparable Models: We will research comparable performing arts facilities throughout
the country to inform the proposed concept for new facilities. Key areas of research include
the ability of the site to project success, governance and operating models, operating
partnerships, the scheduling of facilities, levels of utility and cost, managing demand for
facilities, strategies for capital and ongoing funding, other revenue-generating activities, and
key factors that have led to the successful operation of similar projects.
Governance & Operations: We will propose how recommended facilities should be owned
and operated, considering various options and making recommendations on a preferred
approach. We will also advise on opportunities for outside service providers in programming,
ticketing, and food and beverage operations.
Programming Plan & Activity Profile: We will consider how new facilities would be activated
by producing, teaching, presenting, and rental activities. We will prepare an activity profile
for the first five years of operation listing types and levels of use for film and live presenting,
educational programs, and rentals to community nonprofit and commercial groups.
Scheduling Charette: Once governance and operating plans start to come together, we will
invite potential users of recommended facilities to participate in a planning session to address
how facilities should be booked, operated, and staffed from the users’ perspectives. The
highlight of the event would be the creation of a mock calendar of activity for the first year of
facility operations, considering how key organizations would use all programmable spaces.
Staffing & Services: We will identify staffing requirements for recommended facilities. Set
compensation ranges for those positions and recommend hiring dates relative to the opening.
We will also advise on opportunities for outside service providers in programming, ticketing,
and food and beverage operations.
Pro-forma Operating Budget: We will construct a pro-forma operating budget for six years,
starting the year before new facilities open and extending through the fifth year of operation,
identifying all sources of operating revenues and expenses, an appropriate capital reserve,
and the likely result of operations.
Funding Strategies: We will develop and evaluate preliminary scenarios to sustain
recommended facilities from a combination of sources, including a formal public-private
partnership or combination of local, county, and state government, as well as corporations,
foundations, naming rights, and individuals. We will also advise on the creation of an
endowment to support ongoing operations.
Economic Impact Analysis: Using multipliers purchased from the Bureau of Economic Analysis
and expenditure forecasts from Americans for the Arts, we will project the ongoing economic
impacts of the new facilities on Leesburg and Louden County.
Critical Path Plan: We will create a critical path plan for project leadership that identifies key
steps and deadlines to plan for the operation of recommended spaces.
Report & Presentation: We will present and discuss the findings and recommendations of the
business plan and deliver a draft report. Finally, we will incorporate feedback from the client
and issue a final report.
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Fee Proposal & Arrangements
We propose professional fees of $49,000 plus expenses to complete the services described in
this proposal.
LEESBURG PERFORMING ARTS CENTER BUSINESS PLAN
Professional fees: $49,000
Travel (three, one person trips): $4,500
TOTAL $53,500
We will bill fees monthly based on the progress of the engagement. Expenses will be billed monthly as
incurred with no mark-up. This proposal is valid for sixty days from date of issue.
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Item a.
Date of Council Meeting: April 23, 2024
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Private Property Mural Project at Leesburg Premium Outlets
Staff Contact: Leah Kosin, Assistant Public Information Officer, Commission on Public
Art Staff Liaison
Christopher P. Spera, Town Attorney
Council Action Requested: Approval of an art mural, submitted by Leilani Romero, for
installation on a brick wall located near the entrance of Leesburg Premium Outlets, 241
Fort Evans Road. The mural will be the subject of a lease between the Town and the owner
of the property. See attachments #2 and #3.
Staff Recommendation: The Town Attorney has approved the project as long as the wall
surface is the subject of a lease agreement between the Town and the owner of the property
as well as an acceptable agreement with the artist.
Commission Recommendation: The Commission on Public Art recommends approval of
an art mural submitted by Leilani Romero for installation at Leesburg Premium Outlets,
241 Fort Evans Road.
Fiscal Impact: No public funding from the Town is needed. The entire project will be
funded by Leesburg Premium Outlets, which is estimated to cost between $4,000 and
$5,000.
Work Plan Impact: None.
Town Plan Impact: The Legacy Leesburg Town Plan makes multiple references to the
creation of public art: Section 1.3.1 Seek Out Opportunities to Expand Public Art states
that “the Legacy Leesburg planning process identified the community’s strong appreciation
for public art. The Town will continue to develop, refine, and follow its Public Art Vision
and work with appropriate entities to introduce new art. Consideration will also be given to
interactive and digital public art across the Town’s public realm to tell the stories of
Leesburg’s diverse communities, promote informal interaction, and provide the Town’s
arts community with an active voice for bring.”
Section 1.1.1c Identify and Pursue Town Led Preservation and Strengthening Efforts states
“Given the range of opportunities, the Town should consider developing an Old and
Historic District Preservation and Enhancement Plan….This Plan could include topics such
as: approaches and programs to address maintenance and encourage rehabilitation; support
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Item b.
Private Property Mural Project at Leesburg Premium Outlets
April 23, 2024
Page 2
of a non-profit, third-party preservation organization; identifying appropriate locations
and/or highlighting historic content for public art in the Historic District.”
Finally, Strategy 3.3.3 Create Public Places That Promote a Sense of Community for an
Increasingly Diverse Population: Tell everyone’s stories. It is critical to program spaces with
public art that tells the diverse stories of people who live in a neighborhood, so everyone
feels public space is about them.
Executive Summary: On March 8, 2022, the Leesburg Town Council approved
Resolution No. 2022-030 adopting a limited private property mural pilot program. See
Attachment #4. The first installation within this program occurred in December 2022. The
mural, designed by Serina Chowdhury, can be found at 32-C Catoctin Circle, SE in
Virginia Village. See Attachment #5.
This is the third year that the program has been taking place. A “Call for Walls” was issued
in January 2024. The Commission on Public Art (COPA) selected a brick wall located at
the entrance of Leesburg Premium Outlets, measuring approximately 15.5 feet long and
10.5 feet high, for the location of the mural.
In February 2024, a “Call for Artists” was issued with more than 18 mural designs
received. Both COPA, along with representatives of Leesburg Premium Outlets, selected
artwork submitted by Leilani Romero on April 1, 2024. The entire project will be funded
by the outlet and is estimated to cost between $4,000 and $5,000.
Background: On July 13, 2021, Town Council approved Resolution 2021-101 establishing
a pilot program allowing murals on certain private commercial properties located outside
the H-1 Overlay District. See Attachment #6. The respective resolution established the
Private Property Mural Pilot Program Committee, an ad hoc group to work with staff, to
develop program guidelines and assess the program.
The Town’s first private property mural was installed in the Virginia Village Shopping
Center in December 2022. See Attachment #5. The program was extended in 2023, under
the ownership of the Commission on Public Art. A “Call to Walls” was issued in April
2023 with no successful responses. As a result, the program did not take place. The
program was renewed for its third year in January 2024.
Proposed Legislation:
RESOLUTION
Approval of an Art Mural by Leilani Romero, under the Private Property Mural Pilot
Program, to be Located at the Leesburg Premium Outlets and Fully Funded with Private
Contributions
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Item b.
Private Property Mural Project at Leesburg Premium Outlets
April 23, 2024
Page 3
Draft Motions:
1. I move to approve the proposed Resolution approving the Private Property Mural
Project at Leesburg Premium Outlets.
2. I move to deny the proposed Resolution approving the Private Property Mural Project
at Leesburg Premium Outlets.
OR
3. I move an alternate motion.
Attachments:
1. Draft Resolution
2. Proposed Artwork
3. Wall Location
4. Resolution 2022-030
5. Mural at Virginia Village
6. Resolution 2021-101
132
Item b.
PRESENTED: April 23, 2024
RESOLUTION NO. 2024- ADOPTED: ____________
A RESOLUTION : APPROVAL OF AN ART MURAL BY LEILANI ROMERO,
UNDER THE PRIVATE PROPERTY MURAL PILOT
PROGRAM, TO BE LOCATED AT THE LEESBURG
PREMIUM OUTLETS AND FULLY FUNDED WITH PRIVATE
CONTRIBUTIONS
WHEREAS, the Town Council is committed to supporting performing and visual
arts activities within the Town of Leesburg; and
WHEREAS, at its July 13, 2021 meeting, Council approved the creation of a Private
Property Mural Pilot Program Committee per Resolution No. 2021-101 to consider
development of a program allowing murals on commercial properties located outside of the
H-1 District, which are currently not permitted under the Town’s Zoning Ordinance; and
WHEREAS, the program was renewed by Council in January 2024; and
WHEREAS, the Commission on Public Art (COPA) issued a “Call for Walls” in
January and selected a brick wall measuring approximately 15.5 feet long and 10.5 feet high,
located at the entrance of Leesburg Premium Outlets, 241 Fort Evans Road, for installation of
a mural; and
WHEREAS, COPA issued a “Call to Artists” in February. More than 18 submissions
were received; and
WHEREAS, COPA and representatives from Leesburg Premium Outlets reviewed all
submissions. The group met on April 1 and selected artwork by Leilani Romero. It depicts the
historic downtown and other local attributes, while allowing for visitors to pose for a selfie or
group photo beneath a “Leesburg, Virginia” sign; and
133
Item b.
A RESOLUTION: APPROVAL OF AN ART MURAL BY LEILANI ROMERO,
UNDER THE PRIVATE PROPERTY MURAL PILOT PROGRAM,
TO BE LOCATED AT THE LEESBURG PREMIUM OUTLETS
AND FULLY FUNDED WITH PRIVATE CONTRIBUTIONS
-2-
WHEREAS, Leesburg Premium Outlets has agreed to fully fund the private property
mural project, which is estimated to cost between $4,000 and $5,000; and
WHEREAS, the Leesburg Town Council must endorse all art displayed on public and
private property.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg that the private
property mural project by Leilani Romero, under the Private Property Mural Pilot Program, is
endorsed for installation at the Leesburg Premium Outlets and fully funded with private
contributions.
PASSED this 23rd day of April 2024.
______________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
______________________________
Clerk of Council
134
Item b.
Mural:“The Historic Town of Leesburg in Color”
Leilani Romero
lanilei13@gmail.com
757-817-4538
Leesburg Mural Submission
“The Historic Town of Leesburg in Color”
By:Leilani Romero
A postcard from Leesburg,Virginia –This mural design encompasses the heart of Leesburg,
historic downtown with not only the historic 1894 courthouse,but the iconic walk down King
street with local shops and architecture.For colorful,fun photo-ops:“Selfie”friendly objects on
the mural include an archway,a paint brush,walking a dog,and even a shopping bag.Featuring
a couple of Virginia state identifiers is the famous American Dogwood flower,Virginia Cardinal
bird,and the Eastern Tiger Swallowtail butterfly.The cherry blossoms floating from the right
hand side pay homage to Washington DC to the East,and the cherry blossom trees at the Prime
Outlet Mall surrounding the mural’s location.All in all,this mural encompasses symbols of what
makes our town of Leesburg one of the favorites in all of Virgina.
Mockup design of mural on slope.
135
Item b.
Artwork by Leilani Romero
136
Item b.
Design with added slope to level with sidewalk.
137
Item b.
MURAL WALLS
138
Item b.
Work area 15.5’ Wx10.5’H
139
Item b.
Work area 20.5’ Wx13’H
140
Item b.
The Town of
Leesburg,
Virginia PRESENTED: March 8, 2022
RESOLUTION NO. 2022-030 ADOPTED: March 8, 2022
A RESOLUTION: ADOPTION OF A LIMITED PRIVATE PROPERTY MURAL
PILOT PROGRAM AND INITIATION OF AMENDMENTS TO
ARTICLE 18 OF THE ZONING ORDINANCE TO REDEFINE
THE TERM MURAL
WHEREAS, the Town Council is committed to supporting performing and visual
arts activities within the Town of Leesburg; and
WHEREAS, at its July 13, 2021 meeting, Council approved the creation of a Private
Property Mural Pilot Program Committee per Resolution No. 2021-101 to consider
development of a program allowing murals on commercial properties located outside of the H-
1 District, which are currently not permitted under the Town's Zoning Ordinance; and
WHEREAS, the Economic Development Commission, the Commission on Public
Art, and the Board of Architectural Review each designated a member to serve on the
Committee, chaired by Councilman Ara Bagdasarian, and the Committee was supported by
necessary Town staff; and
WHEREAS, the committee spent extensive time discussing the purpose, goals, format,
and legalities of a pilot program, including current land use regulations and policies, zoning
ordinances, and public art guidelines; and
WHEREAS, on January 7, 2022 the committee adopted recommended guidelines to
establish a pilot program for Council consideration; and
WHEREAS, any eligible property's participation in the pilot program shall be on a
voluntary basis; and will be subject to a written agreement, developed by staff and the
Committee.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
141
Item b.
2-
A RESOLUTION: ADOPTION OF A LIMITED PRIVATE PROPERTY MURAL
PILOT PROGRAM AND INITIATION OF AMENDMENTS TO
ARTICLE 18 OF THE ZONING ORDINANCE TO REDEFINE THE
TERM MURAL
1. Town Council hereby adopts a limited pilot program for murals on private
commercial property excluding the H-1 Overlay District, subject to the attached
Private Property Mural Guidelines (the "Guidelines"), and subject to an approved
amendment in the Zoning Ordinance redefining the term "Mural".
2. Amendments to the Zoning Ordinance are hereby initiated and recommended to the
Planning Commission to amend Article 18 to redefine the term "Mural".
3. The Planning Commission shall hold a public hearing to consider amendments to
the Zoning Ordinance redefining the term "Mural", and report its recommendation
to the Town Council pursuant the Section 15.2-2204 of the 1950 Code of Virginia,
as amended
4. Once Town Council approves an amendment to the Zoning Ordinance that
redefines the term "Mural", the Private Property Mural Committee shall manage
the initial installation, including the theme, wall location, and artwork, until
otherwise dismissed by Council.
5. The Private Property Mural Guidelines shall be re-evaluated by Town Council one
year after official enactment.
PASSED this 8'' day of March, 2022.
Kelly B'urk, yor
Town of Leesburg
ATTEST:
X., ...e0f,--1 a' -
4ClerkofCouncil
142
Item b.
143
Item b.
The Town of
Leesburg,
Virginia PRESENTED: July 13, 2021
RESOLUTION NO. 2021-101 ADOPTED:July 13, 2021
A RESOLUTION: ESTABLISHING A PILOT PROGRAM ALLOWING MURALS
ON CERTAIN PRIVATE PROPERTY
WHEREAS, Council directed staff to present information related to potential changes
to the Town's land use regulations and policies that would allow murals on private property
which are currently not permitted under the Town's Zoning Ordinance; and
WHEREAS, the Director of Planning and Zoning and the Zoning Administrator
support the creation of a pilot program to allow murals to voluntarily be created on certain
private commercial properties, subject to certain terms and conditions; and
WHEREAS, at its July 12, 2021 work session, Council directed staff to prepare a
resolution establishing such a pilot program, all as more fully set forth herein.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
1. The Town hereby creates the Private Property Mural Pilot Program.
2. The Town hereby creates the Private Property Mural Pilot Program Committee, an
ad hoc group to work with staff to develop program guidelines, to assess the program,
and to make a final report with recommendations to the Council regarding the
impacts, costs, and benefits of the pilot program on the community.
3. The Economic Development Commission, the Commission on Public Art, and the
Board of Architectural Review shall each designate a member to serve on the Private
Property Mural Pilot Program Committee which shall be chaired by Councilman
Bagdasarian, and supported by any necessary Town staff.
4. The Committee shall convene for an initial meeting at a date, location, and time set
by the Committee Chair. Subsequent meetings will be set at the initial meeting. The
Committee shall serve until the conclusion of the pilot program or until otherwise
dismissed by the Council.
5. Staff is directed to develop guidelines with the Committee for the Private Property
Mural Program incorporating the following:
a. The pilot program shall run for a duration of 6 months from the date the
guidelines are finalized. After a period of4 months,the Committee shall report
144
Item b.
2-
A RESOLUTION: ESTABLISHING A PILOT PROGRAM ALLOWING MURALS ON
CERTAIN PRIVATE PROPERTY
to the Council on the progress of the program which may be extended or
modified at that time.
b. Eligible properties must be commercial properties located outside of the H-1
Overlay District.
c. Any eligible property's participation in the pilot program shall be on a
voluntary basis, and will be subject to a written agreement, to be developed by
staff, consistent with the terms of this resolution and the guidelines developed
by staff and the Committee.
d. The Town will have no role in the creation, installation, and/or maintenance
of any mural in the pilot program, and all aspects of the creation, installation,
and maintenance ofeach mural will be funded by the property owner.
e. The pilot program does not constitute a change to the Zoning Ordinance, and
the voluntary participation in the program by any property owner does not
constitute regulation of the property in any way,nor does it create any property
rights outside of the terms of the applicable participation agreement.
f. Each mural will be installed in such a way that it will remain in good and
visible condition for a period not to exceed 6 months from installation, and
shall be capable of removal at the applicable termination date.
6. The Town Manager is hereby authorized to execute all such agreements or other
documentation necessary to effectuate this program, including, without limitation,
the agreements with participating property owners.
PASSED this 13' day of July, 2021.
Kelly r- r 1rayor
Town of Leesburg
ATTEST:
Clerk of Council
145
Item b.
Council Meeting Date: April 23, 2024
TOWN OF LEESBURG
TOWN COUNCIL MEETING
Subject: TLZNOA2023-0007 B-1 Parking Lot Standards
Staff Contact: Brian Boucher, Deputy Director, Department of Community Development
James David, Director, Department of Community Development
Council Action Requested: Approve the Zoning Ordinance text amendments revising the parking
lot standards for properties located in the B-1, Community (Downtown) Business District to reduce
standard parking space width for 60 degree or less angled parking, reduce parallel parking space
width by one foot, permit up to 20 percent compact parking spaces, and reduce 2-way travel lane
width for angled parking.
Staff Recommendation: Approval of text amendments revising the parking lot standards in the B-
1, Community (Downtown) Business District to reduce standard parking space width, parallel
parking space width, permit compact parking spaces, and reduce travel lane width for angled
parking in certain cases.
Commission Recommendation: The Planning Commission held a public hearing on March 7,
2024, to evaluate the proposed amendments. No members of the public spoke concerning the
amendments. At the meeting the Planning Commission recommended denial of the amendments
by a vote of 6-1 upon finding that the proposed changes to parking stall widths and drive aisles will
create an inconvenience for motorists and will disincentivize visitors and families from visiting the
Downtown. No revisions to the draft ordinance were recommended by the Planning Commission
to Council. Generally, the Commission believes that Downtown Leesburg is not as urban as places
such as Alexandria, so that visitors may have higher expectations when it comes to parking lot
standards. Some Commissioners said that narrower stall widths and lanes could lead to more minor
vehicle damage, such as door dings, and could influence families and tourists with larger vehicles
to avoid Downtown. The consensus was the proposed amendments would not make a substantial
change Downtown and there is a larger issue regarding parking supply Downtown that needs to be
addressed to help businesses in the B-1 District other than reducing parking lot standards.
The March 7, 2024, Planning Commission Staff Report can be found at the following link:
https://portal.laserfiche.com/Portal/Browse.aspx?id=708950&repo=r-165d21d4
Fiscal Impact: The Town may experience a minimal reduction in parking in-lieu fees since the
proposed changes allow for property owners and developers to provide more parking spaces on-site
in the B-1, Community (Downtown) Business District.
146
Item a.
TLZNOA2023-0007 B-1 Parking Lot Standards
April 23, 2024
Page 2
Figure 1. H-1 District
(outlined in white)
includes B-1 District
(light pink)
Work Plan Impact: Processing Zoning Ordinance amendments is part of the core functions of the
Department of Community Development. Currently, the department is processing three active
Zoning Ordinance text amendments including the comprehensive ordinance rewrite.
Town Plan Impact: Legacy Leesburg Town Plan Principal 5: All Things Green Strategy 5.2.1
Preserve and Protect the Environment by Encouraging Good Site Design Practice calls for providing
the minimum amount of parking required to achieve a higher and better use of available land. Under
the Area Based Land Use Initiatives, the H-1 District is designated as an “Area to Strengthen and
Protect” to maintain its unique character, including by alleviating parking challenges. Principle I:
Town Character and Authenticity, Update Supporting Policy Documents Strategy 1.1.6 calls for
supporting regulatory documents to be regularly updated to reflect best practices, trends, and
technologies, including parking standards. Therefore, evaluating parking lot standards in the
Downtown area is consistent with the Legacy Leesburg Town Plan.
Executive Summary: Potential amendments to the parking lot dimensions in the B-1 District were
initiated by the Town Council to consider more flexible parking standards for the Downtown area,
given historic development patterns. The Planning Commission concluded that the parking lot
standards should not be revised because the proposed changes to parking stall widths and drive aisles
would create an inconvenience for motorists and will disincentivize visitors and families from
visiting the Downtown. Staff is supportive of limited revisions to B-1 District parking dimensional
standards because the proposed changes make it easier to supply additional onsite parking for
businesses in historic Downtown, where lots are often smaller and irregular shaped. Furthermore,
the proposed revisions are consistent with downtown parking standards in comparable jurisdictions.
Leesburg has experienced rapid growth over the last three decades, with a clear difference in the
development pattern Downtown compared to more suburban areas. This growth spurred an
economic revival Downtown, which is now a destination for tourists and Town residents alike. As
a result, land is expensive and vacant land is difficult to obtain. To foster economic sustainability,
the Town Plan calls for consideration of more flexible parking standards where appropriate.
147
Item a.
TLZNOA2023-0007 B-1 Parking Lot Standards
April 23, 2024
Page 3
Payment to the Town in-lieu of constructing on-site parking to meet required parking standards
exists, but sometimes applicants would rather provide more parking on-site than exercise the
payment in-lieu option. Most buildings in the B-1 District were erected without consideration for
parking because they pre-date the automobile, and as a consequence lot shapes and sizes show the
same lack of accommodation. Staff has weighed the concern about allocation of valuable
Downtown land for off-street parking against the need to sustain business health and the need to
supply safe and adequate parking, both public and private. In the B-1 District, the availability of
compact parking spaces and in some instances reduced parking space widths and reduced travel
lanes will lead to more on-site parking Downtown without compromising the purpose of parking
lot standards.
Background: On January 23, 2024, Town Council adopted Resolution No. 2024-012 to initiate
Zoning Ordinance amendments to revise parking lot standards to consider reduction of dimensional
and landscaping requirements for required on-site parking in the B-1 District. Currently, the same
parking lot standards apply everywhere in Town, with no exceptions for the land within the H-1,
Overlay, Old and Historic District, which includes the B-1 District within its boundaries. The
Council recognized that Downtown has many irregularly shaped historic lots and directed staff to
examine whether existing parking standards can be improved for this compact historic area
experiencing commercial redevelopment.
The current parking space and lane width standards have been in place since 2003. Staff consulted
15 other jurisdictions and concluded to make the following recommended changes:
Reduce Standard Parking Space Width for Angled Parking at 60° or Less: Staff proposes a width of
8.5’ instead of 9.0’ for parking stalls that are at an angle of 60° or less for several reasons. Because
of the angled stall, there is less need for turning space when backing out of the stall. This standard
is already in operation Downtown in the Town Hall Garage and is common for parking structures.
The smaller width allows some increase in parking spaces for more efficient use of available land
without unduly increasing inconvenience and safety to motorists.
Reduce Parallel Parking Space Width to Eight (8) Feet: The 9.0’ parallel parking space width in
Leesburg is wider than typically found in the region. The Virginia Department of Transportation
(VDOT) standards only require 8.0’ in width, and the Town has recognized this width as adequate
by inclusion of the 8.0’ width in the Crescent Design District.
Permit up to 20% Compact Parking Spaces as an Option: Compact cars have seen a recent increase
in popularity. To recognize existing smaller cars and this trend, staff believes it is practical to re-
introduce compact parking spaces to the B-1 District subject to the following standards:
Compact car parking stalls should be a minimum of 8’ x 16’.
o This is the standard in Alexandria, Fredericksburg, Charlottesville, Frederick
(Maryland) and Washington, D.C.
A maximum of 20% of provided spaces may be “compact car spaces” in both surface lots
and in parking structures.
All compact car spaces shall be signed or painted with the word “Compact” on the floor of
the stall.
148
Item a.
TLZNOA2023-0007 B-1 Parking Lot Standards
April 23, 2024
Page 4
Reduce Travel Lane Width for Angled Parking: When parking is at an angle compared to the travel
aisle, the parked vehicle needs less space to back into the travel aisle and straighten out and drive
away. Leesburg has 1-way traffic aisle widths adjacent to parking that are generally consistent with
other jurisdictions. However, for 2-way travel aisles, the Town standards are wider than other
jurisdictions. Staff believes the 2-way travel land width could be safely reduced as follows:
Reduce the 2-way travel aisle width from 24’ to 22’ adjacent to 60° angled parking.
Reduce the 2-way travel aisle width from 21’ to 20’ adjacent to 45° angled parking.
Interior Parking Lot Landscaping - No Change: TLZO Sec. 12.6.3 sets out the interior parking lot
landscape requirements and currently gives the Land Development Official (i.e., the Director of
Community Development) the authority to modify both the numerical requirements for landscape
space and the amount of plant materials required. In practice, this modification has worked well,
with relief being given in cases of existing easements, stormwater drainage and floodplain
constraints. Staff recommends no change to the regulations.
The Town’s Chief Engineer has reviewed the draft parking standards and finds the proposed
changes for the B-1 District should, for most sites, generally provide safe ingress and egress,
adequate vehicle turning radii, and comply with the intent of applicable Fire Codes. Note that each
property being developed has its own unique features that could potentially impact parking and
travelway design standards that would need to be resolved at the time of final site plan review. Please
be advised that Town standards regarding access requirements will always be subordinate to the
Loudoun County Fire Code and the International Fire Code.
Contract Start/End Date: Not applicable.
Proposed Legislation:
ORDINANCE
Amending Leesburg Zoning Ordinance Article 11 Parking, Loading and Pedestrian Access for the
Purpose of Revising Parking Lot Standards in the B-1 District
Draft Motions:
1. I move to approve the proposed Zoning Ordinance Amendment TLZNOA2023-0007
revising Article 11 Parking, Loading and Pedestrian Access to reduce parking stall width and
travel aisle widths in the B-1, Community (Downtown) Business District based on the
findings that the amendment furthers objectives of the Town Plan, and that the proposal
would serve the public necessity, convenience, general welfare, and good zoning practice.
2. I move to deny the proposed Zoning Ordinance Amendment TLZNOA2023-0007 revising
Article 11 Parking, Loading and Pedestrian Access to reduce parking stall width and travel
aisle widths in the B-1, Community (Downtown) Business District on the basis that the
amendment does not further objectives of the Town Plan, and that the proposal does not
serve the public necessity, convenience, general welfare, and good zoning practice
149
Item a.
TLZNOA2023-0007 B-1 Parking Lot Standards
April 23, 2024
Page 5
OR
3. I move an alternate motion.
Attachments:
1. Draft Ordinance Revising Parking Lot Standards in the B-1 District
2. Resolution No. 2024-012
2023/08
150
Item a.
PRESENTED: April 23, 2024
ORDINANCE NO. 2024- ADOPTED: ____________
AN ORDINANCE : AMENDING LEESBURG ZONING ORDINANCE ARTICLE 11
PARKING, LOADING AND PEDESTRIAN ACCESS FOR THE
PURPOSE OF REVISING PARKING LOT STANDARDS IN
THE B-1 DISTRICT
WHEREAS, on January 23, 2024, the Town Council initiated Zoning Ordinance text
amendments to revise parking lot standards in the B-1 District; and
WHEREAS, the proposed Zoning Ordinance revisions to the parking lot standards will
advance the Town Plan goals of providing the minimum amount of parking required to achieve
a higher and better use of available land in the Downtown and to update regulatory documents
to reflect best practices and trends; and
WHEREAS, based on staff’s research, the reduction of angle parking staff width, lanes
widths and parallel parking stall widths in certain instances, along with the limited use of
compact parking spaces, will put the Town of Leesburg on par with comparative jurisdictions
while maintaining safe and convenient parking; and
WHEREAS, a duly advertised public hearing was held by the Planning Commission
on March 7, 2024, at which the Planning Commission recommended denial of the text
amendments by a vote of 6-1; and
WHEREAS, the Town Council held a duly advertised public hearing on April 23, 2024;
and
WHEREAS, staff recommends approval of the proposed amendments; and
WHEREAS, the Town Council has concluded that the public necessity, convenience,
general welfare and good zoning practice require the proposed amendments.
151
Item a.
AN ORDINANCE: AMENDING LEESBURG ZONING ORDINANCE ARTICLE 11
PARKING, LOADING AND PEDESTRIAN ACCESS FOR THE
PURPOSE OF REVISING PARKING LOT STANDARDS IN THE
B-1 DISTRICT
-2-
THEREFORE, ORDAINED, by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. That Section 11.6 of the Zoning Ordinance of the Town of Leesburg,
Virginia, 2003, as amended, is hereby amended to read as follows:
11.6 Parking and Loading Area Design Standards
11.6.2 Dimensions of Parking Spaces and Aisles
For the purposes of these regulations there shall be two general categories of off-street parking
dimensions: standard parking spaces and parking spaces for disabled persons. The maximum
number of contiguous parking spaces in a row shall be no greater than twenty (20). Parking spaces
may be situated at the following angles: 90, 60, 45, 30 and 0 (parallel). Spaces shall be measured
based on the minimum rectangular dimensions established herein.
A. Standard Parking Spaces.
a. Standard Spaces. All surface parking spaces shall be designed as standard
parking spaces, except as otherwise expressly allowed or required herein. Standard
parking spaces shall be a minimum of 9.0 feet in width and 18 feet in length, except
for parallel parking spaces which shall be a minimum of 22 feet in length.
i. B-1 District Exception: Parking spaces in the B-1 District that are set at an
angle of 60° or less shall be a minimum of 8.5 feet in width and 18 feet in
length.
b. Compact Parking Spaces in the B-1 District. Up to 20% of the provided parking
spaces in the B-1 District may be compact parking spaces in surface lots and
structures. Compact parking spaces shall be a minimum of 8 feet in width and 16
feet in length. Compact parking spaces shall be signed or painted with the word
“compact” on the floor of the stall.
c. Parallel Parking Spaces in the B-1 District. Parallel parking spaces in the B-1
District shall be a minimum of 8 feet in width and 22 feet in length.
B. Accessible Parking for Physically Handicapped Persons. . .
C. Parking Aisle Dimensions. Parking facilities shall provide travel aisles in compliance
with the following minimum width aisle standards:
152
Item a.
AN ORDINANCE: AMENDING LEESBURG ZONING ORDINANCE ARTICLE 11
PARKING, LOADING AND PEDESTRIAN ACCESS FOR THE
PURPOSE OF REVISING PARKING LOT STANDARDS IN THE
B-1 DISTRICT
-3-
2023/08
Minimum Aisle Widths Adjacent to Parking [1]
Parking Angle (degrees)
0 30 45 60 90
1-Way Traffic 13 ft 13 ft 13 ft 18 ft 22 ft
2-Way Traffic 20 ft 20 ft 21 20 ft 24 22 ft 24 ft
Aisle with no Adjacent Parking [1]
1-Way Traffic 12 ft
2-Way Traffic 20 ft
SECTION II. All ordinances in conflict herewith are repealed.
SECTION III. Severability. If a court of competent jurisdiction declares any provision of
this ordinance invalid, the decision shall not affect the vailidity of the ordinance as a whole or
any remaining provisions of this ordinance.
SECTION IV. This ordinance shall be in effect upon its passage.
PASSED this 23rd day of April 2024.
______________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
______________________________
Clerk of Council
[1] Minimum aisle widths, shown above, include the width of the gutter pan. Additional width may be required
based upon the type of vehicular access required to traverse the site or when an aisle or travelway is designed
as a fire apparatus access road in accordance with the Leesburg Fire Code.
153
Item a.
The Town of
Leesburg,
Virginia
RESOLUTION NO. 2024-012
PRESENTED: January 23, 2024
ADOPTED: January 23.2024
A RESOLUTION: INITIATING AMENDMENTS TO THE ZONING ORDINANCE
TO REVISE PARKING LOT DIMENSIONAL AND
LANDSCAPING STANDARDS IN THE B-1, COMMUNITY
DOWNTOWN) BUSINESS DISTRICT
WHEREAS, the Code of Virginia §15.2-2286 and Zoning Ordinance §3.2 permit the
Council of the Town of Leesburg in Virginia to, by resolution, initiate amendments to the
regulations of the Zoning Ordinance that the Council finds to be prudent; and
WHEREAS, the Council discussed the parking lot standards in the H-1, Overlay, Old
and Historic District, which encompasses the B-1, Community (Downtown) Business District
at their work session on January 22, 2024; and
WHEREAS, the Council is of the opinion that public necessity, convenience, general
welfare and good zoning practice warrant consideration of the amendments to the Zoning
Ordinance to revise the parking lot standards in the B-1 District, including parking space
dimensions, travel aisle widths and interior parking lot landscaping requirements.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
1. Amendments to the Zoning Ordinance are hereby initiated, and recommended to the
Planning Commission, to amend Zoning Ordinance sections as necessary in order to
facilitate the intent of this initiation.
2. Amendments shall consider adding language to the Zoning Ordinance to reduce
dimensional and landscaping standards for required on -site parking in the B-1 Zoning
District subject to specific criteria being met and subject to Zoning Administrator
approval.
154
Item a.
A RESOLUTION: INITIATING AMENDMENTS TO THE ZONING ORDINANCE
TO REVISE PARKING LOT DIMENSIONAL AND
LANDSCAPING STANDARDS IN THE B-1, COMMUNITY
DOWNTOWN) BUSINESS DISTRICT
3. The Planning Commission shall hold a public hearing to consider these amendments
to the Zoning Ordinance, and to report its recommendation to the Town Council
pursuant to Section 15.2-2204 of the 1950 Code of Virginia, as amended.
PASSED this 23" day of January 2024.
Kelly Bftrk, May6r
Town of Leesburg
Al ZEST:
Clerk of Council
155
Item a.
COUNCIL ACTIONS CALENDAR
Tentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
04/18/2024 Town Council Work Session DISCUSSION: Joint Work Session (Council and Leesburg Movement)Belote, Tara
04/22/2024 Town Council Work Session DISCUSSION: South King Street Interchange - Potential Improvements and Impacts from Current and Future Development in Adjacent Area (P)Southerland, Danielle
DISCUSSION: Veterans Park Update (NP)Southerland, Danielle
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Board of Zoning Appeals 2023 Annual Report (BZA Chair Peter Vanderloo)Miller, Shelby
04/23/2024 Town Council Meeting CONSENT: Authorizing the Town Manager to execute a 3-year Microsoft M365 license agreement and purchase M365 licensing from CDW-G Carlson, Annie
CONSENT: Award of Contract for Enterprise Video Management System Upgrade Cornell-Titcomb, Amy
PRESENTATION: Planning Commission Annual Report Cicalese, Karen
PROCLAMATION: Arbor Day - April 27, 2024 Southerland, Danielle
PROCLAMATION: Leesburg-Daybreak Rotary Club Day Gonzalez, Lyndon
PROCLAMATION: National Drinking Water Week - May 5 - 11, 2024 Wyks, Amy
PUBLIC HEARING: TLZNOA-2023-0007 B-1 Parking Lot Standards (P)Boucher, Brian
RESOLUTION: Adopting Proposed Scope of Work for Performing Arts Center Business Plan Markel, Keith
RESOLUTION: Private Property Mural Project at Leesburg Premium Outlets Kosin, Leah
4/17/202412:07 PM
156
Item a.
COUNCIL ACTIONS CALENDAR
Tentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
05/13/2024 Town Council Work Session DISCUSSION: 208 S. King St. Frontage Improvements Cost Sharing Agreement (P)Southerland, Danielle
DISCUSSION: Downtown Parking Plan and Fees Markel, Keith
DISCUSSION: General Assembly Legislative Wrap-Up Markel, Keith
DISCUSSION: Initiation of Town Plan Amendment for Mintjens Property Boucher, Brian
DISCUSSION: Leesburg Executive Airport and FAA Restrictions Spera, Christopher
DISCUSSION: Removal of Two (2) Metered Parking Spaces on S King St. (P)Southerland, Danielle
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
INFORMATION MEMO: 2023 Residential Traffic Commission Annual Report (NP)Southerland, Danielle
INFORMATION MEMO: Quarterly Progress Report on Council Retreat Workplan Items (NP)Belote, Tara
INFORMATION MEMO: Unassigned Fund Balance Report (NP)Fazenbaker, Cole
05/14/2024 Town Council Meeting CONSENT: State of Good Repair Paving Contract Award (NP)Southerland, Danielle
CONSENT: Airport Construction Engineering and Inspections Contract Award (NP)Southerland, Danielle
CONSENT: Amending the License Agreement with FiberLight, LLC Smith, Carmen
CONSENT: Approving Amended and Restated Izaak Walton License and Easement agreement Smith, Carmen
CONSENT: Contract Award for Utility Plant Operations Data Information System (NP)Wyks, Amy
CONSENT: Water Treatment Plant Roof-Top HVAC Unit Replacement (NP)Wyks, Amy
ORDINANCE: Approving the Use of Speed Monitoring Devices in School and Construction Zones Smith, Carmen
PRESENTATION: Virginial Municipal League Region 6 "If I Were Mayor" Essay Content Winner - Leia Hatem (Simpson Middle School)Boeing, Eileen
PROCLAMATION: Kids to Parks Day - Saturday, May 18, 2024 Eagle, Tabitha
PROCLAMATION: National Public Works Week (NP)Southerland, Danielle
PUBLIC HEARING: : Allowing Data Centers by Special Exception in the I-1 and PEC Zoning Districts Murphy, Christopher
PUBLIC HEARING: Stipend Increase for Planning Commission and Board of Architectural Review Smith, Carmen
RESOLUTION: Appointment to the Environmental Advisory Commission (Council)(NP)(1) - Tentative Boeing, Eileen
RESOLUTION: Appointment to the Environmental Advisory Commission (Council)(NP)(2) - Tentative Boeing, Eileen
RESOLUTION: 208 S. King St. Frontage Improvements Cost Sharing Agreement (P)Southerland, Danielle
RESOLUTION: Initiation of Town Plan Amendment for Mintjens Property Boucher, Brian
RESOLUTION: Removal of Two (2) Metered Parking Spaces on S. King St. (P)Southerland, Danielle
RESOLUTION: Special Event Fee Waiver for Loudoun Freedom Center Juneteenth Freedom March 2024 (NP)Williams, Richard
4/17/202412:07 PM
157
Item a.
COUNCIL ACTIONS CALENDAR
Tentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
05/28/2024 Town Council Meeting: Regular + Work Session DISCUSSION: Communications Plan With Key Stakeholders for Future Capital Projects Trask, Kate
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Quarterly Downtown Public Parking Revenue Update Weaver, Liz
INFORMATION MEMO: Quarterly Budget and Capital Improvements Program Update Keesecker, Tamara
PUBLIC HEARING: Capital Intensity Factors (P)Arnett, Betsy
PUBLIC HEARING: Ordinance for Final Adoption of the Voluntary Settlement Agreement resolving the Compass Creek Annexation Spera, Christopher
RESOLUTION: Amending the Contract for the DCSM/SDLR Rewrite Arnett, Betsy
RESOLUTION: Morven Park Road Sidewalk Construction Contract Award (P)Southerland, Danielle
RESOLUTION: Sculpture at Georgetown Park Kosin, Leah
06/10/2024 Town Council Work Session DISCUSSION: Commission on Performing Arts (P)Trask, Kate
DISCUSSION: Piano Project (P)Trask, Kate
DISCUSSION: Plaza Street Pedestrian Improvements - Design Endorsement Presentation (P)Southerland, Danielle
DISCUSSION: Stormwater Fee Implementation (P)Southerland, Danielle
DISCUSSION: Stormwater Management Program – Quarterly Update and Potential Fees (Renee/Chad/David Rose) (P)LaFollette, Renee
06/11/2024 Town Council Meeting CONSENT: Plaza Street Pedestrian Improvements - Design Endorsement (P)Southerland, Danielle
RESOLUTION: Utility Extension to Landbay D/E Data Center Wyks, Amy
06/24/2024 Town Council Work Session DISCUSSION: Budget: Unassigned Fund Balance and Fiscal Year 2026 Timeline Fazenbaker, Cole
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
INFORMATION MEMO: Utility Plant Capacity Report Wyks, Amy
06/25/2024 Town Council Meeting CONSENT: Veterans Park at Balls Bluff - Construction Contract Award (NP)Southerland, Danielle
07/22/2024 Town Council Work Session DISCUSSION: Airport Air Traffic Control Tower Update (P)Arnett, Betsy
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
07/23/2024 Town Council Meeting CLOSED SESSION: Annual Town Attorney Evaluation Belote, Tara
CONSENT: Airport Runway Pavement Rehabilitation Grant and Design Authorization (NP)Southerland, Danielle
CONSENT: Lawson Rd. Pedestrian Crossing of Tuscarora Creek - Construction Contract Award (NP)Southerland, Danielle
CONSENT: Tree Commission Annual Report Southerland, Danielle
CONSENT: VDOT Smart Scale Application Endorsements (NP)Southerland, Danielle
08/12/2024 Town Council Work Session DISCUSSION: Zoning Ordinance Rewrite - Articles 5 through 9 (P)Arnett, Betsy
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Thomas Balch Library Advisory Commission Annual Report Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
INFORMATION MEMO: Quarterly Progress Report on Council Retreat Workplan Items (NP)Belote, Tara
4/17/202412:07 PM
158
Item a.
COUNCIL ACTIONS CALENDAR
Tentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
08/13/2024 Town Council Meeting CONSENT: Leesburg Police Station Furniture and Equipment (NP)Southerland, Danielle
CONSENT: Town/State Agreement for Maintenance of Rt 7/Battlefield Interchange (NP)Southerland, Danielle
CONSENT: Traffic Signal Fiber Connections Construction Award (NP)Southerland, Danielle
09/09/2024 Town Council Work Session INFORMATION MEMO: Quarterly Budget and Capital Improvements Program Update Keesecker, Tamara
09/10/2024 Town Council Meeting CONSENT: Contract Award for Water Plant Chemical Tank Replacement Wyks, Amy
CONSENT: Old Waterford Rd Design Task Order Authorization (NP)Southerland, Danielle
CONSENT: Traffic Signal at Fieldstone Dr and Battlefield Pkwy Design Task Order Authorization (NP)Southerland, Danielle
CONSENT: Traffic Signal Replacements - Construction Contract Award (NP)Southerland, Danielle
CONSENT: Water Treatment Plant Electrical Upgrades (NP)Wyks, Amy
09/23/2024 Town Council Work Session INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
09/24/2024 Town Council Meeting CONSENT: Downtown Streetlights PH II - Award Construction Contract (NP)Southerland, Danielle
RESOLUTION: Voting Member for the 2024 Virginia Municipal League (VML) Business Session Boeing, Eileen
10/21/2024 Town Council Work Session INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
11/12/2024 Town Council Meeting: Regular + Work Session INFORMATION MEMO: Quarterly Progress Report on Council Retreat Workplan Items (NP)Belote, Tara
PRESENTATION: Commission on Public Art's Annual Report Kosin, Leah
11/25/2024 Town Council Work Session DISCUSSION: W&OD Trail Lighting Concept Presentation (P)Southerland, Danielle
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
INFORMATION MEMO: Quarterly Budget and Capital Improvements Program Update Keesecker, Tamara
INFORMATION MEMO: Quarterly Parking Update Weaver, Liz
INFORMATIONAL MEMO: P&R Annual Report Williams, Richard
11/26/2024 Town Council Meeting RESOLUTION: Amend Town Holiday Schedule (Combine Christmas Eve Half Day and New Year's Eve Half Day)Didawick, Josh
12/09/2024 Town Council Work Session 2024 Economic Development Commission Annual Report Turney, Elaine
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Visit Loudoun Monthly Report Seymour, Russell
12/10/2024 Town Council Meeting Diversity Commission 2024 Annual Report Rodriguez, Kara
PRESENTATION: Technology and Communications Commission 2024 Annual Report (P)Callahan, John
4/17/202412:07 PM
159
Item a.