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HomeMy Public PortalAbout20131119 - Select Board - Meeting Minutes 1 Hopkinton Board of Selectmen Meeting Minutes November 19, 2013 TOWN OF HOPKINTON Board of Selectmen November 19, 2013 A meeting of the Hopkinton Board of Selectmen was held on Tuesday, November 19, at Town Hall, 18 Main Street, Hopkinton, Massachusetts. Selectmen present: John Mosher, Ben Palleiko, Todd Cestari. Not present: Michelle Gates, Brian Herr. Officials present: Town Manager Norman Khumalo, Operations Assistant Jamie Hellen. Please Note: Executive Session was not held. CALL TO ORDER: Chairman Mosher called the meeting to order in Room 215 with the Pledge of Allegiance. PUBLIC FORUM: Residents were invited to share ideas, opinions, or ask questions regarding town government. There was no one present to participate in public forum. CONSENT AGENDA: The Board presented a proclamation to Nicholas DiMare upon obtaining the rank of Eagle Scout. MOTION by Mr. Palleiko to issue a proclamation to Nick DiMare in honor of his Eagle Scout project completion, SECONDED by Mr. Cestari. VOTE to Approve: Yes-3, No-0, Abstained-0. BEAVER POPULATION UPDATE: The Board reviewed correspondence received from Representative Dykema regarding pending beaver related legisl ation before the Joint Committee on Environment, Natural Resources, and Agriculture. Mr. Khumalo stated this letter was sent in response to concerns raised by Hopkinton residents. Mr. Palleiko recommended a letter be drafted to this Committee from the Town. Residents addressed the Board and asked that they be proactive in this situation to prevent flooding problems in the Town. Chairman Mosher advised the public that Representative Dykema would like comments and concerns on this subject to be sent to her office. LIAISON REPORTS: Chairman Mosher announced the Town has been put on the MSBA agenda for their November 20 meeting to determine what projects will move forward and he hopes there will be good news coming from this meeting. TOWN MANAGER’S REPORT: 1. Mr. Khumalo updated the Board on the Police Chief hiring process. He stated interviews are scheduled to begin on December 3, 2013 and they will be interviewing ten candidates. 2 Hopkinton Board of Selectmen Meeting Minutes November 19, 2013 2. Mr. Khumalo stated the Park and Recreation Commission are reviewing resumes for the Director position and will soon be scheduling interviews with the assistance of the Human Resources Director. 3. Mr. Khumalo stated he discussed the designer selection procedure with the Superintendent of Schools and she has no objection to the procedure. MOTION by Mr. Palleiko to approve the designer selection criteria as proposed by the Town Manager, SECONDED by Mr. Cestari. VOTE to Approve: Yes-3, No-0, Abstained-0. 4. Mr. Khumalo stated there are two CIC grant applications before the Board for approval and requested they consider a third emergency application which was submitted this afternoon with a submission deadline of Friday, November 22, to extend the grant for stormwater management phase 2. The Board was in agreement to consider this request. 5. Mr. Khumalo reviewed three CIC Grant Applications: Information Technology & Online Permitting CIC Grant Application, Ashland-Hopkinton Fire Services CIC Grant Application for $145,000, and Stormwater Management Phase 2 Grant Application. MOTION by Mr. Palleiko that the Board authorize the Town Manager or the Chairman to sign the three Community Innovation Challenge Grant Applications as described by the Town Manager, SECONDED by Mr. Cestari. VOTE to Approve: Yes-3, No-0, Abstained-0. CASINO UPDATE: Chairman Mosher provided an update on the suitability hearing held by the Massachusetts Gaming Commission relative to the Milford casino proposal. He stated they were disappointed by the suitability determination despite the seven conditions and hopes that the residents of Milford will agree as they hold their vote today. PUBLIC HEARING: TRANSFER OF LIQUOR LICENSE Proponent: N. Serres Corporation (DBA Bill’s Pizza) Location: 14 Main Street MOTION by Mr. Palleiko to open the public hearing, SECONDED by Mr. Cestari. VOTE to Approve: Yes-3, No-0, Abstained-0. Mr. Palleiko requested this hearing be continued as there is further information he would like to receive. MOTION by Mr. Palleiko to continue the public hearing to a future Board of Selectmen meeting, SECONDED by Mr. Cestari. VOTE to Approve: Yes-3, No-0, Abstained-0. MARATHON INVITATIONAL ENTRIES ANNOUNCEMENT: The Board considered approving a policy for this year’s 2014 Boston Marathon Invitational Entries process. Mr. Khumalo provided the Board with a draft policy which he stated was similar to the p olicy used last year. He stated Hopkinton will be receiving 60 invitational entries, up from 45 last year. He stated applications should be submitted to the Town Manager’s office by noon on Friday, December 6, 2013. He reviewed the recommended application rules with the Board. 3 Hopkinton Board of Selectmen Meeting Minutes November 19, 2013 Mr. Palleiko stated the amount of money raised by the groups who receive numbers should be tracked to ensure they are meeting their fundraising goals. He stated a number of groups in Town receive numbers from other entities and he recommended asking on the application how many numbers they received last year, or how many numbers they anticipate receiving this year. Mr. Cestari recommended a reasonable fundraising goal be set so it does not become intimidating for organizations to request numbers. He stated he would like to see the groups raising money for Hopkinton receive a larger share of the numbers than the groups raising money within the Commonwealth of Massachusetts. Mr. Mosher stated he would like to see organizations exposed to effective fundraising methods so they can be successful in their fundraising endeavor. Mr. Khumalo stated there were 3000 qualified runners who were turned away by the BAA due to lack of available slots and he suggested creating a onetime category to offer numbers to those runners from Hopkinton that were turned away. MOTION by Mr. Palleiko to approve the Marathon Invitational Entry Policy with any changes presented during this conversation, SECONDED by Mr. Cestari. VOTE to Approve: Yes-3, No-0, Abstained-0. PAVEMENT MANAGEMENT PROGRAM UPDATE: Mr. Khumalo provided an overview of the goals for the Pavement Management Program and the purpose for this presentation. He recommended discussing the global strategy in order to translate this information into the budget process for FY 2015. John Westerling, DPW Director, and William Scarpati from Fay, Spofford, and Thorndike gave a presentation to the Board on the Pavement Management Program. The Board provided feedback on additional information they would like to receive. ADJOURN: MOTION by Mr. Palleiko to adjourn, SECONDED by Mr. Cestari. VOTE to Approve: Unanimous. Meeting adjourned. Correspondence to the Board of Selectmen 1. Xfinity G4 & G4 HD Channel Availability Letter (November 2013) 4 Hopkinton Board of Selectmen Meeting Minutes November 19, 2013 Summarized Transcription by //Patricia McDonnell// Date: January 10, 2014 Patricia McDonnell Certified Transcriber, OfficeSolutionsPlusLLC.com //Elizabeth Tice// Date: January 10, 2014 Elizabeth Tice, President OfficeSolutionsPlusLLC.com My commission expires August 26, 2016