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Home My Public Portal About20130401 - Appropriations Committee - Meeting MinutesHECE Ii/EOT 0 ~iV :~: Ct !_H r~:1 r; . ! I, ..~ ,"~ Town of Hopkinton Appropriations Committee (AC) I)"13'...,f)·..... 0 nO"ll-"OLU . l:n\ J L; I .' L U Minutes of Meeting on MondaYI April 1, 2013 Room 215, Town Hall, Hopkinton, MA c· 0 H/", "L r::-"·It.",-. 0 ~~ ,,~; 1,.,; it, J, !~., ;,.~ tTt, r\ .) _, r r· . In attendance: Mike Manning Pam Waxlax Wayne Pacheco Chris Ketchen Dave Daltorio John Westerling Chairman Manning called the meeting to order at 6:30 PM. The committee heard a presentation from Dave Daltorio, Town Engineer, regarding town building articles for Annual Town Meeting. See attached Facilities/Engineering Capital Requests. Police Station Drainage Improvements -Solution is to install a sump pump in the basement and regrade the driveway to keep water out of the garage. These are two separate water issues, the interior happens more frequently. The Permanent Building Committee has identified this as a priority. ADAOC Phase 7 -This finishes up the work associated with the original report. The ADA committee hasn't met to determine role going forward. The committee was established originally to address an initial complaint about ADA compliance. All town facilities were evaluated for compliance needs and the report was generated. The completion of the project does not eliminate complaints being made going forward. Town Hall Plumbing (MEP) and Miscellaneous Interior Systems -Much of this was to replace outdated/aging equipment, such as the elevator control. Also intent to install a card access reader to ensure building is locked at set times and when there is no coverage. Town Hall Phase II Envelope Repairs -This will finish repointing the bricks on the entire building and replac~ the slate portion of the roof. The entire project is $350k, with CPC paying for $250k of this. Dave noted the facilities expense budget has increased $50k from last year to take care of assessing all town buildings. An additional $7500 will take over repair and maintenance of the police station. The committee heard a presentation from John Westerling, DPW Director, regarding his budget articles for Annual Town Meeting. See attached DPW Capital Requests. DPW Facility Design -They are bringing this back before ATM for approval. (TWO years ago it passed at ATM, but failed at the ballot.) The site would include administration, salt storage, a fueling depot, and vehicle storage. The fueling depot would serve all town vehicles and ultimately save the town money in fuel costs. Currently they fill up at regular gas stations. I Chapter 90 Highway Funds -The request is for the same amount of last year ($800k) and John expects the Mass DOT portion to be the same as well. The paving for Lumber St is not included in this amount as the $50k will be from their operating budget. Lakeshore Drive Culvert -last year this passed at ATM but failed at the ballot. This year it will be paid for through borrowing in the general fund and won't have debt exclusion, therefore it will not be on the ballot. Vehicle (Water/Sewer Manager's Truck) -This replaces a 2003 vehicle. It will be funded by the enterprise funds, split between water and sewer. Vehicle (Director's Vehicle) -This is a 2004 vehicle handed down in 2007 to DPW from Police. The director's time is basically spread equally across the 3 areas and the cost will be split evenly ($l1k each) from the General Fund, Water Enterprise Fund and Sewer Enterprise Fund. • Grove Street Water Tank Inspection and Mixer -The tanks need to be inspected every few years, which accounts for $12,500 of request. The mixer is $111,000 and is only needed at the large tank at the middle school due to its size. The mixer would prevent the water at the top of the tank from becoming stagnant. Flanders Road Sewer Main Replacement -This is Hopkinton's share of the sewer pipe in Westborough where we send our waste. Total cost is $800k, split evenly with Westborough. North Mill Street Slope Stabilization The Town needs to build out the top of the slope to build a new guard rail to replace the jersey barriers. Laborer's Training Camp paid $15k for the design and will pay $15k towards construction in lieu of taxes. DPW is asking for $65k as they don't know when the laborer's portion will come in. Main Street Water Main Replacement When first appropriated in May 2010 ATM, the DPW was already using an estimate that was 2 years old. Originally we were going to do this in conjunction with Downtown Revitalization project. The DPW has waited 2 years for Downtown Revitalization and will likely have to wait another 3-4 years until that starts. The $240k supplement to the $700k appropriated in 2010 is due to increased design and engineering costs. The existing water main is approximately 100 years old. This work will also require a nightly paving patch since it is a main thoroughfare through town. The work would also have required to have been completed prior final paving for Downtown Revitalization project regardless. DPW Garage Standby Generator -There is no current backup power for the DPW. This would cover existing facilities and is portable so could be carried to wells 4 & 5 or Joseph Rd sewer pump station. $31k for the generator and $5k for the electrical work to make it functional. If DPW loses power now, they are not able to refuel the diesel trucks. DPW Highway S-5 (International/7400 Dump) -This is a 2005 vehicle which is very undersized for what it's required to do. They would trade this in for a more appropriately sized vehicle. It's primarily used in the sand and salt season. DPW Highway 5-18 (Trackless Municipal Tractor) -This is one of two such vehicles in the DPW inventory. The other one was replaced last year. It will be traded in towards the purchase of a new one. It is used a" day, every day -summer mowing, winter plow and sand sidewalks. DPW Highway 5-23 (Elgin Pelican Sweeper) -One of two sweepers the townowns. (The other is 3 years newer.) They start sweeping in April and don't finish until August. The recently got an estimate that it would cost $35k in repairs for the sweeping mechanism., John noted there are 45 pieces of equipment between highway, water and sewer departments. They maintain a 10 year plan for equipment purchases. $656k in vehicle cost is requested for FY14, pushing $210k of originally proposed amounts off to next year. Next year's plan is $800k. (See attached spreadsheet. ) Wayne moved and Pam seconded'a motion to approve the minutes of our 3/27/2013 meeting. The motion passed by a vote of 3-0. Chris will post the notice of our public hearing to news outlets. Pam provided an update of the activities of the newly formed Elementary School Building Committee. At 8:35·PM Pam moved and Wayne seconded a motion to adjourn. The motion passed unanimously, 3 O. APPROPRIATIONS COMMITTEE -MONDAY, APRIL 1, 2013 CAPITAL REQUESTS Facilities/Engineering Police Station Drainage Improvements ADAGC Phase VII Town Hall Plumbing (MEP) and Miscellaneous Interior Systems Town Hall Phase II Envelope Repairs Department of Public Works DPW Facility Design Chapter 90 Highway Funds Lakeshore Drive Culvert Vehicle [Water/Sewer Manager's Truck] Vehicle [Director's Vehicle] Grove Street Water Tank Inspection and Mixer Flanders Road Sewer Main Replacement North Mill Street Slope Stabilization Main Street Water Main Replacement DPW Garage Standby Generator Vehicle [Internationalf7400 Dump] Vehicle [Trackless Municipal Tractor] Vehicle [Elgin Pelican Sweeper] -- -- ------- ------ 2018 '*( '( QWf'W't'7M f' Otu' Ot' 5 't b't:6'fIire.',CtWUfrW'tK qc 'nHt£tlj1Ylrf"'@t'"tW.'Wt'tt¥'nritM"~dd't&iASi'C#",eW1iat White,».?, h kUf ~ t '1$ wnW'"tto' tikW twzrtn ewer .. TOWN OF HOPKINTON ~----- FACILITIES DEPARTMENT CAPITAL PLAN SUMMARY FISCAL 2014-2018 ! ---~ FISCAL FISCAL FISCAL FISCAL FISCAL REQUEST PRIORITY /I 2014 2015 2016 -- 2017 Town Hall Phase II Envelope Repair (PBC Priority) 1 $100,000 ~Town Hall-MEP It (PBC Priority) 1 $176,000 Police Station Improvments (PSC Priority) 1 $50,000 ,~ --~ -~-~ ADA Phase VII (Need to Finalize Cost through ADA Committee) 1 $150,000~ -~ DPW Fruit Street -Natural Gas Conversion (Need to Finalize Costs with NSTAR) 2 $100,000 Fire Dept. Roof (FY14 Investigation to determine need) -$300,000 1 x Town Hall -521 CMR -MAAB (Mandated Accessible Improvements -Re-Evalute THJ TBD x x x Town Hall Addition (5,ooOsf@$300/sf) -$1,500,000 TBD ~ Town Hall -First Floor Renovations -$250,000 TBD Town Hall Basement Renovation 2 x Senior Center -New Garage Building (orignal estimate $65k) TBD - Design Underground Utilities Main Street -Ash to Wood Street ($250k utility $7.SM) TBD ---~- Town Hall Boiler Replacement (Maybe FY20) I -~--~ TOTAL $476,000 $100,000 ~O $0 $0 ~ ~.-..-....... 4/1/2013 3:31 PM H:\Facilities\Budgets\FY14\Capitallmprovement Committee\FY14 Requests\Facilities Capital Request SummaryRev1(revised 04012013) TOWN OF HOPKINTON CAPITAL EXPENDITURE DESCRIPTION -DETAIL DEPARTMENT/BOARD -Facilities Project/Expenditure: Police Department Improvements Fiscal Year: FY14 Cost: $50,000 Department Head/Board Chair: David Daltorio/John Ferrari (PBC Chair) Priority: 1 (1) Description (Please include any brochures on product): Re-grade to eliminate run-off entering side entrance and install interior sump pump to address basement water leak in electrical room. (2) Useful Life: 20-years (3) Purpose: _Scheduled Replacement * _X_ Increased Personnel Efficiency _ New/Expanded Service _ Replace Obsolete/Unsafe Equipment* _x_ Other (Please Explain) *Please explain how old equipment will be disposed of. . Protect Town Asset and provide safer working environment. (4) Justification: PBC Priority Project. Projects will eliminate water entering into Police Station protecting the asset as well as improving working conditions. (5) How did you determine this project's priority? PBC Priority Project, health and safety risk to town employees and prolonging life oftown asset. (6) Estimated Cost: Up to $50,000 (includes cost for design) (7) Additional Cost Data (Equipment Only) Purchase Price: $ 5,000 (estimate) Less Trade-In: $ no trade-in value Net Cost: $ No Change (8) Are non-Town revenues available to reduce cost? No. (9) What will be the effect on your department if this project is delayed? Service expense addressing water leaks. (10) Please describe the effect of this project on your Operating Budget. Personnel Budget: Expense Budget: increase increase _x_ decrease _x_ decrease _no change _no change ___ amount of change __ amount of change Detail: Reduction in staff hours in responding to service request and coordination of service repairs. Reduction in service calls for equipment/system failures. Attachments (if any): TOWN OF HOPKINTON CAPITAL EXPENDITURE DESCRIPTION -DETAIL DEPARTMENT/BOARD -ADA Committee Project/Expenditure: Phase VII Town-Wide ADA Improvements Fiscal Year: FY14 Cost: $150,000 Department Head/Board Chair: David Daltorio/Mike DiMascio & Kate Buckley Priority: 1 of 1 (1) Description (Please include any brochures on product): Complete Original List of Recommended ADA projects, See attached Estimate (2) Useful Life: 20·years (3) Purpose: Install ADA Improvements to Town Properties to better provide town services to all residents. _Scheduled Replacement * _X_ New/Expanded Service _ Other (Please Explain) _ _ I ncreased Personnel Efficiency Replace Obsolete/Unsafe Equipment* *Please explain how old equipment will be disposed of. Allow use of town services and properties to additional residents that currently are not able to access/utilize those services due to accessibility limitations. (4) Justification: Better service the Public (5) How did you determine this project's priority? ADA Committee vote. (6) Estimated Cost: $150,000 for Phase VII work. (7) Additional Cost Data (Equipment Only) Purchase Price: $ 75,000 (estimated) Less Trade-In: $ ____ Net Cost: $ ____ (8) Are non-Town revenues available to reduce cost? No (9) What will be the effect on your department if this project is delayed? Increased potential for ADA complaint and regulatory mandate to implement projects. (10) Please describe the effect ofthis project on your Operating Budget. Personnel Budget: Expense Budget: increase increase decrease decrease _x_ no change _x_ no change ___ amount of change __ amount of change Attachments (if any): Cost estimate for Phase VII repairs Annual Town Meeting May 2013 (FY14) Phase VII ADA Location Original List Hopkinton Town Hall Add braille and star designation to elevator control panel $300 Lower mirrors in basement and third floor accessible toilet rooms $300 EMC2 Field Replace step in path with ramp $700 Create accessible path and spot at team benches $3,780 Create an accessible path and spot at spectator bleachers $3,430 Modify pavement at high low water fountain $438 Provide an accessible path to the tire swing $2,000 Provide an accesible counter at the Concession Stand !!t159 Center School Provide level landing and complaint threshold at the cafeteria exterior door $875 Provide automatic door operators at selected classroom doors $31,500 Reconfigure door to girls toilet room or provide automatic door operator $5,500 Provide accessible classroom sinks at selected classrooms $22,020 Lower height of elevator key $500 Hopkinton Middle School Provide accessible sinks in Classrooms, Labs and Teacher's Room. $46,040 HopkjntQn Public Library Regrade, pave and stripe handicap parking space $1,500 Replace vestibule exterior door $5,000 Patch finishes $500 Relocate stacks to provide access $800 New accessible drinking fountain $2,000 Provide access to Children'S Library Subtotal $130,342 15% contingency $19,551 $149,893 FY14 Phase VII Request $150,000 TOWN OF HOPKINTON CAPITAL EXPENDITURE DESCRIPTION -DETAIL DEPARTMENT/BOARD -Facilities Project/Expenditure: Town Hall Mechanical, Electrical, Plumbing (MEP)-II Fiscal Year: FY14 Cost: $176,000 Department Head/Board Chair: David Daltorio Priority: 2 of 3 (1) Description (Please include any brochures on product): Replace outdated/aging elevator control and fire alarm systems, provide climate control to basement vault, second and third floor offices, provide card access control system to improve security, provide interior partitions in basement (fencing) to eliminate unsecured storage of town records in the basement, repair interior nqn-functioning drains in basementlfirst floor, renovations to Board of Selectmen Meeting Room and basement and replaCing remaining original carpeting throughout town hall. (2) Useful Life: 20-years (3) Purpose: Increase energy and staff efficiencies and protect official Town documents stored by Town Clerk. _Scheduled Replacement * _X_Increased Personnel Efficiency _ New/Expanded Service _X_ Replace Obsolete/Unsafe Equipment* _ Other (Please Explain) *Please explain how old equipment will be disposed of. (4) Justification: PBC Priority Project. Existing elevator controls and fire alarm panel/devices are well past their life-cycles and need replacing. Town hall repair project will require climate control (air condition) on second floor (window units no longer possible) and third floor office has temporary air conditioning unit. Climate control will provide improved working conditions and working efficiency. Security improvements are required to limit public access to unsecured documents in the basement and throughout Town Hall. Original carpets in Town Hall are well past replacement life. . (5) How did you determine this project's priority? Expense reductions in facilities budget through elimination of numerous elevator and fire alarm service calls. Increase security of Town assets and improvements to working conditions and replacement of original carpeting overdue. (6) Estimated Cost: $176,000; 1) $65,000 for elevator controls, 2) $8,500 for fire alarm/devices upgrade, 3) $42,500 for climate control, 4) $20,000 renovations to second floor meeting room (BOS), 5) $40,000 for card access, partitions, drains and carpets and 6) (7) Additional Cost Data (Equipment Only) Purchase Price: $ 88,000 (estimate) Less Trade-In: $ no trade-in value Net Cost: $ No Change (8) Are non-Town revenues available to reduce cost? No. (9) What will be the effect on your department if this project is delayed? Continued increase to expense budget for energy use, numerous service calls and facilities personnel hours responding to and coordinating repairs. Overall Town Hall employee effiCiency should improve based on providing functioning climate control. (10) Please describe the effect ofthis project on your Operating Budget. Personnel Budget: Expense Budget: increase increase _x_ decrease _x_ decrease _no change _no change ___ amount of change __ amount of change Detail: Reduction in staff hours in responding to equipment repairs and coordination of service repairs. Reduction in service calls for equipment/system failures. Attachments (if any): TOWN OF HOPKINTON CAPITAL EXPENDITURE DESCRIPTION -DETAIL DEPARTMENT/BOARD -Facilities/Permanent Building Committee Project/Expenditure: Town Hall Building Envelope Repairs Phase II Fiscal Year: FY14 Cost: $100,000 Department Head/Board Chair: David Daltorio/John Ferrari Priority: 1 (1) Description (Please include any brochures on product): Complete Building Envelope Repair Project, See attached Estimate (2) Useful Life: 20-years (3) Purpose: Repair Existing Building Envelope Deficiencies in Need of Repair for Health and Safety of Employees and Public and Protection of Town Asset _Scheduled Replacement * _ Increased Personnel Efficiency _ New/Expanded Service _ Replace Obsolete/Unsafe Equipment* _X_ Other (Please Explain) *P/ease explain how old equipment will be disposed of. Repair of failing building envelope systems including brickwork, roof, etc .. (4) Justification: Maintain eXisting town asset. (5) How did you determine this project's priority? PBC Priority Project, health and safety risk to the public and town employees and prolonging life of town asset. (6) Estimated Cost: $350,000 for Phase II work. (7) Additional Cost Data (Equipment Only) Purchase Price: $_- Less Trade-In: $_- Net Cost: $_- (8) Are non-Town revenues available to reduce cost? Yes, CPC approved up to $250,000 for Phase " Project. (9) What will be the effect on your department if this project is delayed? Increase in maintenance and repair costs and decrease in employee efficiencies due to poor working conditions. Potential loss/damage to building envelope systems and building contents. (10) Please describe the effect of this project on your Operating Budget. Personnel Budget: Expense Budget: increase increase decrease _x_ decrease _ no change _no change ___amount of change __ amount of change Detail: Some energy savings and significant decrease in risk of complete building system failures and damage to building contents from water damage. Attachments (if any): Architects Cost estimate for Phase II repairs Reduced Scope· All Windows Included Hopkinton Town Hall Historic Restoration Project July 27, 2011 Envelope Improvements Town Hall ____ --l.__.I!n.!LI..!I~unltlq_ Unit Cost_I Sub Total +-_l0!.al_ f~-··----·---1-- A Substructure ---A1O--t--------Foundatlc;ii8--" "--'---l-----j-.•. --_··---··-··--i--· -.----. .------+----+--_._.~-.~~--+~--- 8 Shell -s10--i--------suj).iratructu,-;--·-...•. -------------,------------1 -.,._" _N_G. w_o_rIL _____ ._. _______ _ , ,..,._----+---¥~ • f .. ------f·-· B20EX:~:~~:~~~~-·-·=-i·~-·----!lhil!'!O-O!J:a.ft!!1l-a.~~_c;h~r~.Lrn!!.9!!ll,!!ca~y:a!l!.m.lQ2..gtQr!l_I!'~rn~!!_age-"te~·_~··_~·tf?!J!:IJl.e.t_i-:-_~-i-t2~~Q9-~OIL--1--$?,QQO=_F $175,181' ,-~.,." ~~~"i",~_~_______________~~~~~'~===~~~~~==~~_~==~___.__.__.._-----.4-~~-~ t~=~~~~_~__ ~~~~~~~Ei~:~~. +---~~-+-~=~=--+--'~=~~--i--=~~:·--+--·- ~__________SOl!Ih_e!eva_tion main bull~1)JL. .E.!Ist E!levati!1!'..!"'.JIi1l building .____ East elevation ell .,_.•._________.__C;Illrnll.!'.L ___.• _ --- -------j-souttie1ev!:at,;::inbuilding =: Ail rnasonryfacaq'I'~ __ 1----------- Trim ~----_+--------~--=·-~p-~al~OtE-===-=-==_=-=··=-=t~~~~~~~~~~~~~~~~~~f~~~~~~~~~:~~~~f~~~-t===~==t=~i~~==f===I~==t===~. .900-0«0 Town Hall Bulldl!lll --· ..--------Soolh Elevaiion ---- ______-+-_-_-__-_·~OU~Elevatlon-------.j~-~·~~---·------.--~~~~~c~c'~~,~,~~~~~~~'~~~-~. __.__-t___.__-.";S~ou,,,~,!,-!.!E~I~ell~ation-----South Elevatlo.;------f---·---------------=:;:=. 7::.:.::;"":'-:=:"':-..:~~~"'=-='=':':~=7.:c::"_·-"-,~:_"_'----- sooill Elevation .-------,-., -------sOlitii ..18vation-- --------Ea~E~va~t~~n~-------+-··---·..--------..--·· .. '·-=·---,--~~~~~~~"~·~~~~~~~7.~··--·"..,·-------,---..,··--..------t---~c.._.~__._~ .. -----EasI'Ejevatlon------.... .-.. ----..·.. -"·_ ..·__ ,_ .. _·'!'_~,_"_,~~·· .. II_,---..w,,-- 1--·,.---------+-----..-------j!iiIt:~;:~------=--1-._,___..__._______..__~_:.""".:="":e"'''''.:--'''':''-'-==--·~:''c"-'''-''-"'_',O'-:J,~.~." East Elavatlon July 27, 2011 'de"',)' ('b'k"\i5*'·U»trtftmfMWWf'w ''''!Wtfe*'AtM¥' ty' r til he i btmrWbF'M tz "Mert "$" ff'fW N '1' WWWrifitf:NJfM r J "$ ''Z'WM M &M&*107'7 r m 11'$''-'1*1#* tN&dw ·tt4fN 7 rWmWWf)fMffflmm M'tt' "-one r cam 't S''Zt w .e.it 'ftMiF'f'f -". Reduced Scope· All Windows Included Hopkinton Town Hall Historic Restoration Project July 27,2011 Envelope Improvements Town Hall _lJ~~:~:,,:t.l .... __ ... S~.t~rnl~ornJ1~n.lillt._. __._ .___. _. . ....._..... ._._ Sp.c:lflc:.!'tlon~. .+.IJ,!iq"(I,.!!.nlt~t_!J.llit9o~t TSlIbTOtalj ...... Io!aL... $0 .. ."..---.-.--.-.. ~.,",-.,..~~ -~.--~"',,--.---,-.. 830·~--·--··· $58.546 8~10 ......... __.. 8e.l?"lk..a_n'Ulipl~~ slil!lIs ....... _ .1?!l.dSl!!... __..Q.. __.i.~1!i.,o,SJ9.QO .. -.-----.._._... ____.~!~u~d..~;:~.::~e~~j!Y~IOL~l!~:~·==~~~~_.::=.~ ·-··--~~!~lF ...¥~~-L:;:~~~~t '-~pl~S.e..I!)(i!l.tl~9.9U.!tll.t:!I..'!~.do.~l'I'Sll!t~.!I/~tJ:1.<:opp!r.tl!n.!!~g,,~.S<l<:.ti9&__..___.. _...._J.:L .."._.._..Q.__~ _. ~2~15_.... c Interiors ---..-..•.... +. -----..~--.--~...---..-..-.~.. -... --. -.. ---4---"$0C10 i Interior Construction Nowork" --+~-.---~ ----1-· $0 .-I-__!'l!ll.rior ""!'O.J!~.!'dow surfaR<".!!~~.pri_lI]!!!".!..t~~l~t~J.i,,<::IIJ..'!<'.d in .!\'i.!!.cl0w r!eair ~J.!I:Io.'!L-l-~_~+____-l __ o Services 020 Plumbing Systems No work $0 -..---~-.. -·-·-~-·---No·work---.-".---~~--~'.-' .. -'. 030 HVACSyet.mil-··-----· 050 Electric.' Systems ·Nawork ....-....-- 05030 iCommunlc.tlon & Security Systems No work $0 E I Equipment & Furnishings _·_--No wOrk··--FurnishingS I-·~---~·-·--·~~~·~---+-·--··--·l·····---,_ .. -....' Other Building F Construction July 27, 2011 Reduced Scope· All Windows Included Hopkinton Town Hall Historic:: Restoration Project JUly 27. 2011 Envelope Improvements Town Hall _.Y.rill~'!!!!!t__ 1------.. ~~st'!'!IJ<:'?~n.!!"L_._____ ._._ ~()II.~J!~c;II.tl~".•__ .____ ..___. . ___ _____ .. _____ __Unl!.-+~~cy_nl!'!LJJnlt_<:~~LLl>JJ.b J~taL Iotal Raf. No. 1 _1--_____ 1 ___, ---+--$0 1--fi2o--r--sei;icilveOamolitlon---i --------·--._._-------- --$0 -.-.-.--i G Building Sitework ___....L. 010 • S".::~~~~====~========::::::::::::::::::::::::::::::: .---------.-.-----.-----.-.----------..--------.----.----------------J-----I-.--------+--.-------\----1-----$0r-------Sit. improveiiients ---+----.--~--.-.---.. -.--. !.-.,~." Subtotal Construction Subcontracta, Unadjusted $235,728 I $235,728 -" -----GC-Ove,tie.ifand Profit ------- _________ ii!f1a!l<>.ii~~~~~(l!'lImlii:r!i I1l11liii.ij)~ .___~~~~:~~_~._==.-_~:_ -----.------.---... ---.------.......-_-__.___.+_-':'-,~-:'-.+.______ _ 1.'!I_tlll!~I\v..~~!!.ttllS.!!!CL______ 1---TOTAL ESTIMATED CONSTRUCTION cosl'------.-------------------- -.... -------.----.-...-.-------.------------.---...----..--..-----------··-1---- --f--...----------. --.------- July 27. 2011 DPW Facility Design $250,000 for a preliminary design of a new DPW facility to replace the existing structures at 83 Wood Street. (conceptual building and site alternatives, schematic designs, and geotechnical investigation) Hopkinton Department of Public Works Chapter 90 Highway Funds • MassDOT Chapter 90 funds for the purpose of repair, construction, maintenance, and preservation of the Town's roads and bridges, and other related costs. • Amount to be determined based on MassDOT annual . appropriation in April 2013 ($639,,459 in FYI3). • Partially funds Pavement Management Plan ($800,000 FYI3). Hopkinton Department of Public Works 4/1/20 '1':) 2 Lakeshore Drive Culvert Upgrade Upstream Flow Wet Well $300,000 to design & construct adequate. drainage system to prevent sewer pump station from being flooded which could discharge sewage across the beach and into the lake. Hopkinton Department of Public Works DPW Vehicle -Water/Sewer Manager's Truck -$45,000 to replace Water/Sewer Manager's work vehicle -First responder vehicle for emergency calls. -Used to plow stations and DPW sites during storms and emergencies -77,000 miles -Steering box in bad shape -Transmission problems -Body and bed rot -Frame in poor condition/delimitation -Starting & Electrical issues Hopkinton Department of Public Works en'IIfI¥'iltf ·~·'WCnM»W& 11 H DPW Vehicle -DPW Director's Vehicle -$33,000 to replace DPW Director's work vehicle oCost divided equally between Highway, Water, & Sewer )-$llk each from General Fund, Water Enterprise, & Sewer Enterprise -First responder vehicle during emergencies -127,000 miles Hopkinton Department of Public Works Grove Street Water Tank Cleaning & Mixer $125,000 for: "'Engineering inspection of both Grove Street tanks "'Installation of mixing system in larger tank Hopkinton Department of Public Works -----.,-.~--~, ~---------,~,--,----------------.------~--- Flanders Road Sewer Main Replacement • $400,000 to replace 1,000 feet of 15" sewer main on Flanders Road in Westborough. • Total cost of $800,000 to be shared with Westborough. • Locus is between 1495 and 190. Hopkinton Department of Public Works 4/1/20 7 '1-:> .---'..-",--... ..........."'---.---.-~..........-.---. North Mill Street Slope Stabilization $65,000 to stabilize the slope and to install permanent guardrail on North Mill Street at the site of the old grist mill. Hopkinton Department of Public Works ,. Main Street Water Main Replacement 7-rrr '1-1111 m'w,,'-» TV. • Appropriate $240,000 to supplement the $700,000 appropriated under Article 19 of the 2010 Annual Town Meeting ($700,000) for the design and replacement of the Main Street water main. • Competitively bid construction cost is $715,17'4.71. • Replaces 2,520 feet of 12" water main, Pleasant Street to Hayden Rowe Street. • Existing water main is approximately 100 years old. Hopkinton Department of Public Works DPW Garage Standby Generator .. II D ...... ~" !,:i= .. .,~;" ',;:':'~~>:: ~ iSh C'IM'I wi th cpi:.n:lllr."r -$36,000 to purchase a standby generator for the DPW garage at 83 Wood Street. -Provide backup power for critical fueling, communications, and system controls during power outages. -Portable -can be used at wells #4 & #5 and Joseph Road sewer pump station which have no backup generators. Hopkinton Department of Public Works , DPW Highway S-5 -Priority 1 -$190?000 request to replace 2005 truck -$18, f46 in repairs since 2005 -21,000 miles -On the DPW 10-year Fleet Replacement Plan -Integral to plow operations -Undersized to carry liquid deicer tanks, front plow, wing plow, belly scraper plow, and sand/salt -Must be rested due to overheating during plowing activities Hopkinton Department of Public Works DPW Highway S-18 _. Priority 3 -$160,000 request to replace 2004 vehicle -$10,714 in repairs since 2004 -9,822 miles -On the DPW 10-year Fleet Replacement Plan -Winter: Plow & sand sidewalks -Summer: Boom flail mower for roadside brush, broom for sidewalk .sweepIng Hopkinton Department of Public Works .. DPW Highway S-23 -Priority 2 -$175,000 request to replace 2002 sweeper -$12,505 in repairs since 2002 -13,500 miles -Many internal parts are wearing (conveyor system needs replacement at $15K-$20K) -On the DPW 1 O-year Fleet Replacement Plan -Used in tandem with second sweeper to prepare for Marathon and to sweep entire town every year Hopkinton Department of Public Works Hopkinton DPW Fleet Management Plan Highway Vehicles FY14 roo M-1 Priority FV Purchased FY06 Vear 2006 Make/Mod.r Ford/F-350 MiI••,e 58658 Life 10 Condition Good Repairs ; f'(14 $2,205.63 t,:"d2:J FYlS FYl6 SSG FYi] FYl1 fYl9 FV20 FV21 FV22 fV23 5-1 FY06 2005 Ford Explorer 72,526 8 Good $3,655.47 ':';:hc;, ;.3'; ;;4:) Car-l FY12 from FD 2005 :·Om" :. '. If''''"J:FY07fromipl!1.f;:2004" Ford Expedition i·.'For;! CroWn'iV!Ci::::; 118,407 S '. ?,; 121 alii' :'.5:\ Good $2,945.51,','. i'·"P6qri.:·.···,i:, ·'S1766.Q$:.fll:. $.35 5-3 FYl0 2009 Ford/F-350 37 090 8 Excellent $2245.45; / ;'&5 5-4 FY06 2006 Intemational/76oo Dump 18033 8 Good $11,153.34 ;;'i;, 5190 ;,;10 .:.;t\ •.~;; ;:~\~}!\VO$i·ii.'~ ",,,~p(l5(.i :f;{fl'lteiti;l~Ig,ilQOPtlm~(it ·s'};2tf~zr ·<~i8iJ:i:;i~i;;i 'ji;;.:'!: $13jA.f):S;Il:. .:tliti.:. ~21() 5·6 FYOl 2007 Internationai/7600 Dump 18448 8 Good $5550.88 ;}:'.. $185 ;,21(' 5-7 FYOS 2005 Kenworth/l0 Wheel Dump 37 667 12 Good $26,724.37 i'\i.h. $,22u 5·8 FY10 2010 International/7600 Dump 11183 8 Excellent $7596.84.;;;\:.( $20!) L-9 FY06 200S CAT 928 Loader 2100 hrs 12 Good $7,508.49 !.,;,;}:::.!' $140 L-10 1987 CAT 926 Loader' 9442 hrs 12 Poor $29,018.19 .;1: ,,:'; L·ll FYl0 2010 CAT 928 Loader 689 hrs 12 Excellent $3,865.64 ", (', $150 5-11 FY12 2011 Ford/F-550 Utll!y 6999 hrs 8 New $0.00', ':'1'= 5-12 FY13 2012 Ford/F-550 Dump 0 8 New $0.00 I.ii"i';: S/S 5·13 FY05 2005 Ford/F-5S0 Dump 97 249 8 Fair $14894.97 H 'Zt S'J~, 5-17 FY03 2002 Vactor'" 15,724 12 Good $77,836.86 "/..' $:>5(1 5-18 .:' FY04 2004 Trackless Municipal Tractor 9822 10 Good $10714.41 ilfi( 5-19 FY13 2012 Trackless Municipal Tractor 164 10 New $0.00;;"" $1.',0 5-20 FY06 2006 Ford/F-3S0 125,825 8 Good $9981.66 '$50: :;tCl 5-21 FY06 2005 CAT 420 Backhoe 2848 hrs 10 Good $6684.83 I" '.',. $90 5-22 FY06 2005 Elgln Pelican 5weeper 8,431 10 Good $8116.00 i,i t,c $lW 5-23 5-24 :i FY02 FY09 2002 2008 Elgin Pelican Sweeper International/7600 Dump 13,519 17,791 10 8 Fair Excellent $12,505.82 1~1t; ~.s:, $7,128.28 I,' y' ,)190 5-25 FY03 2002 Internatlooal/56oo Dump 25,051 8 Good $20,324.36 :,; .', 51,,;;:; 5-30 FY07 2006 Ford/F·550 Dump 81,588 8 Good $8,218.51 i"; $7() ',;7:, 5-31 FY07 2006 Ford/F·SSO Dump 66,666 8 Good $5,158.89 I;·;;; ';.IG :;is 1993 Morbark Chipper 894 hrs 15 Fair $1,085.83 i,;;;j}, ;,65 FYOO 1999 Charlton Stump Grinder 106 hrs 15 Good $984.00 I';" ,(. '?J() FY02 2001 Bomag Roller 356 hrs 15 Good .", $::.5 i'" TOTAL COST $1l5!'1. sano $5:,S $42ii 5275 $260 $1\5 $'1; ~4!'" $!60 iJw~ l;n1t:·r~1::inding that Wet' wiH 3 !'\':~:-)t':li lr).;di:.;i';;' \i\i'tl'\t-':::~ ,'<;.t.. ;)~);' t i',\~i;.t l::y:::)r:ViEr :A:t'I.;,(S \I;;."i';id i .'.' e/;'~.l(;,:j~ tH:.~:Wt;·~~f'; Hig~~\"'J~3'r, 'v\":'H'(C, 8... S,,('~"\ler !i-lDrAiIlVW'ywMiihstnliJtil1i+ pt' '.#''01. ',,' '1 itS"" '''ttfdffib'!{' ff'Y""IrI'1M¥nyrf'dwW.rl%"'. )"ttnnX' j}' *,,''31'' "$' "{bY rfWtb'Kye**en tfir ftt"'''sih' tt<kW ¥'*w¥"ij'ren"I' '" Hopkinton DPW Fleet Management Plan Water/Sewer Vehicles FY14 -~I Priorltv I FY ft ••__L ___ ~ IIDIt rU,\,.IIGlHN v __ Repairs FY16 FY17 I FY18 I FY19 I FY20 I FY21 I FY2Z I FY23 .\;.m'·I~ $::\"?4i:i1;l0.0Q W-2 2012 2012 ":jf)O W-3 2003 2003 FORD UTILITY PICKUP Fair $ 796.00 S3B I W-4 2010 2012 mRD UTILITY PICKUP New $ 2 500.00 $42 W-5 2008 2008 lNT'L 7600 DUMP Good $ 764.00 W-8 2001 2001 CAT BACKHOE 3,464 I 10 I Good I $ 605.00 $1(0 W-9 1989 1989 GMC STEP VAN 63,745 I 20 I Good E-! 2008 2008 FORD F250 lYrILITY 38.061 I 0 I \lood $ 780. S4d E-2 2003 2003 FORD UTIUTY PICKUP 104,320 8 Fair $ 43 $41' 2001 2001 Ingersoll Rand Compressor 362 10 Good $ 302.00 $12 125 ! TOTAlC.OST $100 $12 I $411 I $122 $0 I $)8\ $941 $0 I ];.\ [: lir":cu:(s vehiClt>. cost. ~p;;t eqU.liny j,)i.:tVv~t\n Hif,r'way, \AJat~~ii & Sewer