HomeMy Public PortalAboutInter-local Agreement for Public School Facility PlanningCity of Crestview
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Interlocal Agreement
Year
2012
5/3/2019
INTERLOCAL AGREEMENT FOR
PUBLIC SCHOOL FACILITY PLANNING
This agreement is entered into between the City of Crestview and the School Board
of Okaloosa County, Florida (hereinafter referred to as "School Board").
WHEREAS, the City of Crestview and the School Board recognize their mutual
obligation and responsibility for the education, nurture and general well-being of the
children within their community; and
WHEREAS, the City of Crestview and the School Board recognize the benefits
that will flow to the citizens and students of their communities by more closely coordinating
their comprehensive land use and school facilities planning programs: namely (1) better
coordination of new schools in time and place with land development, (2) greater efficiency
for the school board and local governments by reducing student travel times and placing
schools to take advantage of existing and planned roads, water, sewer, and parks, (3)
improved student access and safety by coordinating the construction of new and expanded
schools with the road and sidewalk construction programs of the local governments, (4)
better defined urban form by locating and designing schools to serve as community focal
points, (5) greater efficiency and convenience by co -locating schools with parks, ball fields,
libraries, and other community facilities to take advantage of joint use opportunities, and (6)
reduction of pressures contributing to urban sprawl and support of existing neighborhoods
by appropriately locating new schools and expanding and renovating existing schools; and
WHEREAS, Section 1013.33, Florida Statutes, requires that the location of public
educational facilities must be consistent with the comprehensive plan and implementing
land development regulations of the appropriate local governing body; and
WHEREAS, Sections 163.3177(6)(h)1 and 2, Florida Statutes, require each local
government to adopt an intergovernmental coordination element as part of the
comprehensive plan that states principles and guidelines to be used in the accomplishment
of coordination of the adopted comprehensive plan with the plans of the school boards, and
describes the processes for collaborative planning and decision making on population
projections and public school siting; and
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WHEREAS, Section 163.31777 and 1013.33, Florida Statutes, further require each
county and the nonexempt municipalities within that county to enter into an interlocal
agreement with the district school board to establish jointly the specific ways in which the
plans and processes of the district school board and the local governments are to be
coordinated; and
WHEREAS, the School Board and the City of Crestview, enter into this agreement
in fulfillment of that statutory requirement and in recognition of the benefits accruing to their
citizens and students described above;
NOW THEREFORE, be it mutually agreed between the School Board and the
City of Crestview that the following procedures will be followed in coordinating land use
and public school facilities planning:
Section 1. Joint Meetings
1.1
A staff working group of Okaloosa County (the "County"), the School Board, and
the municipalities of Okaloosa County (the "Municipalities") will meet on an as
needed basis to discuss issues and formulate recommendations regarding
coordination of land use and school facilities planning, including such issues as
population and student projections, development trends, school needs, co -location
and joint use opportunities, and ancillary infrastructure improvements needed to
support the school and ensure safe student access. The Local Mitigation Strategy
(LMS) Committee shall be the working group for this purpose. The Chairman of the
Committee shall be responsible for making meeting arrangements and providing
notification. Representatives from the Regional Planning Council will also be invited
to attend.
1.2 One or more representatives of the County Commission, the governing body of each
Municipality, and the School Board will meet on an as needed basis in a joint
workshop session. A representative of the Regional Planning Council will also be
invited to attend. The joint workshop session will provide an opportunity for the
County Commission, the City Commissions or Councils, and the School Board to hear
reports, discuss policy, set direction, and reach understandings concerning issues of
mutual concern regarding coordination of land use and school facilities planning,
including population and student growth, development trends, school needs, off -site
improvements, and joint use opportunities. The Okaloosa County Manager shall be
responsible for making meeting arrangements and providing notification. A meeting
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can be called by either party to the agreement with a 30-day written notice setting a
time and place.
Section 2. Student Enrollment and Population Projections
2.1 In fulfillment of their respective planning duties, the County, Municipalities, and
School Board agree to coordinate and base their plans upon consistent projections
of the amount, type, and distribution of population growth and student enrollment.
Countywide five-year population and student enrollment projections shall be revised
annually and provided by the School Board at the first staff working group meeting
described at subsection 1.1
2.2 The School Board shall utilize student population projections based on information
produced by the demographic, revenue, and education estimating conferences
pursuant to Section 216.136, Florida Statutes, where available, as modified by the
School Board based on development data and agreement with the local governments
and the Office of Educational Facilities. The School Board may request adjustment
to the estimating conferences' projections to reflect actual enrollment and
development trends. In formulating such request the School Board will coordinate
with the Municipalities and County regarding development trends and future
population projections.
2.3 The School Board, working with the County and Municipalities, will use the
information described in Section 3.3 to allocate projected student enrollment into
sub -county planning sectors so that the district -wide projections are not exceeded.
The planning sectors will be established by mutual consent of the school board and
local governmental staff. The allocation of projected student enrollment will be
determined at the first staff meeting described in subsection 1.1.
Section 3. Coordinating and Sharing of Information
3.1 Tentative District Educational Facilities Five Year Work Plan: On or before October 1
of each year, the School Board shall submit to the County and each Municipality the
tentative district educational facilities plan. The plan will be consistent with the
requirements of Section 1013.33, Florida Statutes, and include projected student
populations apportioned geographically, an inventory of existing school facilities,
projections of facility space needs, information on relocatables, general locations of
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new schools for the 5-, 10-, and 20-year time periods, and options to reduce the need
for additional permanent student stations. The plan will also include a financially
feasible district facilities work program for a 5-year period. The Municipalities and
County shall review the plan and comment in writing to the School Board within 30
days on the consistency of the plan with the local comprehensive plan, whether a
comprehensive plan amendment will be necessary for any proposed educational
facility, and whether the local government supports a necessary comprehensive plan
amendment. If the local government does not support a comprehensive plan
amendment, the matter shall be resolved pursuant to Section 8 of this agreement.
3.2 Educational Plant Survey: At least six (6) months prior to preparation of the
Educational Plant Survey update, the staff working group established in subsection 1.1
will assist the School Board in an advisory capacity in the preparation of the update.
The Educational Plant Survey shall be consistent with the requirements of Section
1013.33, Florida Statutes, and include at least an inventory of existing educational
facilities, recommendations for new and existing facilities, and the general location of
each in coordination with the land use plan. The staff working group may assist the
School District to evaluate and make recommendations regarding the location and
need for new, or significant renovation and expansion of existing educational facilities
with the local government comprehensive plan, and relevant issues listed at
subsections 4.3, 6.6, 6.7, and 7.1 of this agreement.
3.3 Growth and Development Trends: On or before July 1 of each year, upon request by
the School Board local governments will provide the School Board with a report on
growth and development trends within their jurisdiction. The School Board must give
30-days notice to local governments upon this request. This report will be in tabular,
graphic, and textual formats and will include the following:
(a) The type, number, and location of residential units which have received
approval or site plan approval;
(b) information regarding future land use map amendments which may have an
impact on school facilities;
(c) building permits issued for the preceding year and their location;
(d) information regarding the conversion or redevelopment of housing or other
structures into residential units which are likely to generate new students; and
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(e) the identification of any development orders issued which contain a
requirement for the provision of a school site as a condition of development
approval.
Section 4. School Site Selection and Potential School Closures
4.1 When the need for a new school is identified in the district educational facilities plan,
the School Board will establish a Site Selection Committee for the purpose of
reviewing potential sites for new schools. In addition to appropriate members of the
School Board, the Committee will include a representative of the County and of the
municipality within which the proposed school is to be located to be appointed by the
Planning Official of the municipality.
4.2 The Site Selection Committee will develop a list of potential sites in the area of need.
The list of potential sites for new schools will be submitted to the local government
with jurisdiction for an informal assessment regarding consistency with the local
government comprehensive plan. Based on information gathered during the review,
the Committee will submit recommendations to the Superintendent or designee.
4.3 The following issues will be considered by the Site Selection Committee, the School
Board, the County and Municipalities when evaluating new school sites.
a. The location of schools proximate to urban residential development and
contiguous to existing schools site, and which provide logical focal points for
community activities and serve as the cornerstone for innovative urban design,
including opportunities for sharing use and collocation with other community
facilities;
b. The location of elementary schools proximate to and within walking distance
of the residential neighborhoods serviced;
c. The location of high schools on the periphery of residential neighborhoods,
with access to major roads;
d. Compatibility of the school site with present and projected uses of adjacent
property;
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e. Whether existing schools can be expanded or renovated to support community
redevelopment and revitalization, efficient use of existing infrastructure, and
the discouragement of urban sprawl;
f. Site acquisition and development costs;
g•
J•
Existing or planned availability of adequate public facilities and services to
support the school;
h. Environmental constraints that would either preclude or render cost infeasible
the development or significant renovation of a public school on the site;
i. Adverse impacts on archaeological or historic sites listed in the National
Register of Historic Places or designated by the affected local government as
a locally significant historic or archeological resource;
The site is well drained and the soils are suitable for development or are
adaptable for development and outdoor educational purposes with drainage
improvements;
k. The proposed location is not in conflict with the local government
comprehensive plan, stormwater management plans, or watershed
management plan;
1. The proposed location is not within any "V" flood zone or a floodway as
delineated on the National Flood Insurance Programs Flood Insurance Rate
Map, or the Coastal High Hazard Area, as delineated in the map appendix for
applicable comprehensive plan;
m. The proposed site can accommodate the required parking, circulation,
ingress/egress and queuing of vehicles.
n. The proposed location lies outside the area regulated by Section 333.03,
Florida Statutes, regarding the construction of public educational facilities in
the vicinity of an airport.
o. Safe access to and from the school site by pedestrians and vehicles,
P•
The proposed site can be co -located with other public facilities such as parks,
libraries, and community centers.
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4.4 At least 60 days prior to acquiring or leasing property that may be used for a new
public educational facility, the School Board shall provide written notice to the
manager of the local government with jurisdiction over the use of the land. The
local government, upon receipt of this notice, shall notify the School Board within
45 days if the proposed new school site is consistent with the land use categories and
policies of the local government's comprehensive plan. This preliminary notice
does not constitute the local government's determination of consistency pursuant to
section 1012.33(11) and (12), Florida Statutes.
4.5 When the School District is entering the planning process for a school closure the
following procedures will need to occur:
(a) The School Board will prepare a report for distribution to the County and the
municipalities most likely to be affected by a school closure at least ninety
(90) days prior to any vote by the School Board.
(b) The School Board report will contain detailed information on student
enrollment, projected budget savings and other pertinent data used to make a
decision on a school closure.
(c) At least sixty (60) days before any vote by the School Board an authorized
representative of the School Board will present the proposed school closing
report to the governing body of the County or municipality in which the school
campus proposed for closure is located, for informational purposes. The
County or municipality will be given thirty (30) days to prepare a written
response to the proposed school closure.
Section 5. Supporting Infrastructure
5.1 In conjunction with the preliminary consistency determination described at subsection
4.4 of this agreement, the School Board and affected local governments will jointly
determine the need for the timing of on -site and off -site improvement necessary to
support each new school or the proposed significant renovation of an existing school,
and will enter into a written agreement as to the timing, location, and the party or
parties responsible for constructing, operating and maintaining the required
improvements.
Section 6. Local Planning Agency, Comprehensive Plan Amendments, Rezoning, and
Development Approvals
6.1 The County and Municipalities may include a nonvoting representative appointed by
the School Board on the local planning agencies, or equivalent agencies, to represent
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and/or provide comments when the agencies consider comprehensive plan
amendments and rezoning that would, if approved, increase residential density on
the property that is the subject of the application. The Municipalities and County
may at their discretion grant voting status to the school board representative.
6.2 The School Board will appoint a representative to serve on the County's staff
development review committee, or equivalent body. In addition, the School Board
representative will be invited to participate in the Municipalities' staff development
review committees, or equivalent body, when development and redevelopment
proposals are proposed which could have a significant impact on student enrollment
or school facilities.
6.3 The County and the Municipalities agree to give the School Board notification of
land use applications and development proposals pending before them that may
affect student enrollment, enrollment projections, or school facilities. Such notice
will be provided at least fifteen (15) days prior to approval of the application. This
notice requirement applies to amendments to the comprehensive plan future land use
map, rezoning, development of regional impact, and other residential or mixed -use
development projects.
6.4 Within ten (10) days after notification by the local government, the School Board
will advise the local government of the school enrollment impacts anticipated to
result from the proposed land use application or development proposal, and whether
sufficient capacity exists or is planned to accommodate the impacts. School capacity
will be reported consistent with Florida Inventory of School Houses (FISH).
6.5 If sufficient capacity is not available or planned to serve the development at the time
of impact, the School Board will, within sixty (60) days after delivery of the notice
under Section 6.4, specify how it proposes to meet the anticipated student
enrollment demand; alternatively, within the same sixty (60) day timeframe, the
School Board, local government, and developer will collaborate to find means to
ensure sufficient capacity will exist to accommodate the development, such as,
developer contributions, project phasing, or developer provided facility
improvements. The local government will not issue final development approval
until the process under this section is concluded or the sixty (60) day time period has
expired, without extension by the parties, whichever shall first occur.
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6.6 In reviewing and approving comprehensive plan amendments, rezoning,
development proposals and other major residential or mixed use development
projects, the County and Municipalities will consider the following issues:
a. School Board Comments;
b. Available school capacity or planned improvements to increase school
capacity;
c. The provision of school sites and facilities within planned neighborhoods;
d. Compatibility of land use designations and zoning districts adjacent to existing
schools and reserved school sites;
e. The co -location of parks, recreation and neighborhood facilities with school
sites;
f. The linage of schools, parks, libraries and other public facilities with
bikeways, trails and sidewalks for safe access;
g•
Traffic circulation plans which serve schools and the surrounding
neighborhood and commercial areas;
h. The provision of off -site signalization, signage, access improvements, and
sidewalks to serve schools; and
i. The inclusion of school bus stops and turnarounds.
6.7 The formulating annual updates to the Capital Improvements Program, the County and
Municipalities will consider the following issues:
a. Giving priority to scheduling capital improvements that are coordinated with
and will meet the capital needs identified in the School Board district educational
facilities plan;
b. Providing incentive to the private sector to identify and implement creative
solutions to developing adequate school facilities in residential developments;
c. Targeting community development improvements in older and distressed
neighborhoods near schools; and
d. Working to address and resolve multi jurisdictional public school issues.
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Section 7. Co -location and Shared Use
7.1 Co -location and shared use of facilities are important to both the School board and
local governments. The School Board will look for opportunities to co -locate and
share use of school facilities and civic facilities when preparing the District
Educational Facilities Plan. Likewise, co -location and shared use opportunities will
be considered by the local governments when preparing the annual update to the
comprehensive plan's schedule of capital improvements and when planning and
designing new, or renovating existing, community facilities. For example,
opportunities for co -location and shared use with public schools will be considered
for libraries, parks, recreation facilities, community centers, auditoriums, learning
centers, museums, performing arts centers, and stadiums. In addition, co -location and
shared use of school and governmental facilities for health care and social services
will be considered.
7.2 A separate agreement will be developed for each instance of co -location and shared
use which addresses legal liability, operating and maintenance costs, scheduling of
use, and facility supervision or any other issues that may arise from co -location.
Section 8. Resolution of Disputes
8.1 If the parties to this agreement are unable to resolve any issue in which they may be in
disagreement covered in this agreement, such dispute will be resolved in
accordance with governmental conflict resolution procedures specified in Chapter
164 and 186, Florida Statutes.
Section 9. Site Plan Review
9.1 As early in the design phase of the site plan as feasible, but at least 90 days before
commencing construction, the School Board will request a formal consistency
determination from the local government with jurisdiction over the use of land. The
local government will determine in writing within 45 days after receiving a request
and the necessary information from the School Board whether a proposed public
educational facility is consistent with local comprehensive plan and land
development regulations.
9.2 If a school site is consistent with the future land use policies and land use categories
that allows public schools, the local government may not deny the site plan
application but may impose reasonable development standards and conditions in
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accordance with section 1013.51(1), Florida Statutes. The local government may
consider the adequacy of the site plan as it relates to environmental concerns, health,
safety and welfare, and effects on adjacent property, Section 1013.33(11), Florida
Statutes.
IN WITNESS WHEREOF, this Interlocal Agreement has been executed by
and on behalf of the City of Crestview and the School Board of Okaloosa County, Florida on the
dates indicated below to be effective as of the /t'` day of hugu51 , 2012.
ATTEST:
By
AleTibbetts, Ed.D.
Superintendent of Schools
ATTEST:
By:
'6-tr.
City{'Clerk
Print Name: EX2- -el-e e k(f
THE SCHOOL BOARD OF
OKALOOSA COUNTY, FLORIDA
By:
Rodney �I/. Walker
School Board Chairman
Date: August 13, 2012
CITY OF CRESTVIEW, FLORIDA
By. t,
David Cadle, Mayor
Date:
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.
SCHOOL DISTRICT OF OKALOOSA COUNTY
SUPERINTENDENT OF SCHOOLS
ALEXIS TIBBETTS, Ed.D.
ATTORNEY TO THE BOARD
C. JEFFREY McINNIS, Esq.
August 30, 2012
Mayor David Cadle
City of Crestview / City Hall
198 North Wilson Street
Crestview, FL 32536
Dear Mayor Cadle,
BOARD MEMBERS
CINDY FRAKES
CHUCK KELLEY
CATHY THIGPEN
MELISSA THRUSH
RODNEY L. WALKER
Enclosed for your records is a fully executed original of the Interlocal Agreement for
Public School Facility Planning between the City of Crestview, Florida and the School Board of
Okaloosa County. The agreement was approved by the School Board on August 13, 2012.
If you have any questions please feel free to contact our office.
Dr. Bill Smith
Director of Facilities
WES/dw
Enclosure
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