HomeMy Public PortalAbout2022-13 Approving the purchase of lighting poles from Musco Sports Lighting, LLCRE SO LUTIO N NO . 2022-13
A C A P IT A L PRO JE CT AUTH O RI ZING RE SO LUTIO N O F
T H E V IL L A G E CO UNCIL OF TH E VILLAG E O F K EY
B I S C A Y N E , F L O RI D A , A P P R O V IN G TH E PURCH ASE O F
L I G H T IN G P O L E S F R O M M U S C O S P O R T S L I G H T I N G ,
L L C I N A N A M O U N T N O T T O E X C E E D $2 4 9 ,9 0 0 F O R T H E
S T . A G N E S L I G H T IN G RE T R O F I T P R O JE C T ;
P R O V ID I N G F O R A U T H O RI Z A T I O N ; P R O V ID ING FO R
IM P L E M E N T A T I O N ; A N D P R O VIDIN G FO R AN
EFFECTIVE DATE.
W H ERE AS, pursuant to Resolution No. 2004-28, the Village Council of the Village of
Key Biscayne (the "Village") approved and authorized an Agreement with the Archdiocese of
Miami (the "Agreement") for the use of the St. Agnes Catholic Church Athletic Field; and
WHEREAS, on April 30, 2019, the Village Council adopted Resolution No. 2019-26,
approving a Third Amendment to the Agreement to extend the term of the Agreement through
September 30, 2024, among other things; and
WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires
to authorize the expenditure of Village funds to implement the St. Agnes Lighting Retrofit Project,
which consists of retrofits and upgrades to lighting poles at the athletic field (the "Equipment"),
subject to the approval of an extension not less than 5 years to the term of the Agreement by the
Archdiocese of Miami; and
WHEREAS, the type of purchase contemplated by the Village has been competitively bid
by Clay County, Florida, which awarded Musco Sports Lighting, LLC (the "Vendor") a contract
pursuant to Request for Proposal No. 18/19-2 (the "Clay County Contract"); and
WHEREAS, in accordance with Section 2-86 of the Village's Code of Ordinances (the
"Code"), the Village Council seeks to authorize the Village Manager to purchase the Equipment
from the Vendor consistent with the Clay County Contract and the Vendor's Quote, attached hereto
as composite "Exhibit "A" (the "Quote"); and
WHERE AS, the Village Council finds that this Resolution is in the best interest and
welfare of the citizens of the Village.
NOW, THERE FORE , BE IT RE SOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2.
Equipment.
Section 3.
Approval. That the Village Council approves the purchase of the
Authorization. Subject to the approval of an extension not less than 5 years
to the term of the Agreement by the Archdiocese of Miami, the Village Council hereby authorizes
the Village Manager to purchase the Equipment from the Vendor consistent with the terms and
conditions of the Clay County Contract and the Quote, attached hereto as composite Exhibit "A,"
in an amount not to exceed $249,900. The Equipment is to remain the property of the Village if
and when the agreement is terminated.
Section 4. Implementation. That the Village Council hereby authorizes the Village
Manager to execute any purchase order or required documentation for the purchases described in
this Resolution, subject to approval by the Village Attorney as to form, content, and legal
sufficiency, and to take any action which is reasonably necessary to implement the purpose of this
Resolution.
Section 5.
adoption.
PASSED and ADOPTED this 8th day of_~~~-----:;;;,-,;;,----~
Effective Date. That this Resolution shall be effective immediately upon
A T T E ST :
ioc L YN BOcH ·
V IL L A G E C L E RK
A PPR O V E D A S T O FO RM A N D L E G A L S U FFIC IE N C Y :
W E ISS SE R O T A H E L FM A N C O L E & B IE RM A N , P.L.
V IL L A G E A T T O R N E Y
EXHIBIT "A"
Q u o te
Date: February 4, 2022
To: Village of Key Biscayne
Project: St. Agnes Retrofit
Key Biscayne, FL
Quotation Price - Materials Delivered to Job Site and Installation ----------------------------
Soccer - 310' x 160' $ 249,900.00 Includes Bonding
Sales tax and permitting fees are not included.
Pricing furnished is effective for 30 days unless otherwise noted and is considered confidential.
All purchase orders should note the following:
Clay County RFP 18/19-2
Field Description Quantity Pricing Per Clay County Extended Price
(Section I) Soccer - 330' by 200' - 30' Setback - 1 $166,000.00 $166,000.00
30 Footcandles - Light Structure
(Section II C) Miami Dade County HVHZ wind zone 1 $49,800.00 $49,800.00
adder-30%
Deduct: East Side Only 1 -$107,900.00 -$107,900.00
(Section I) Soccer- 330' by 200' - 30' Setback- 1 $90,600.00 $90,600.00
30 Footcandles - Light Structure
(Section II C) Broward County HVHZ wind zone adder - l $27,180.00 $27,180.00
30%
Deduct: East Side Only 1 -$58,890.00 -$58,890.00
(Section III A) Pole Installation - 70' Pole Height 2 $5,3000.00 $10,600.00
(Section Ill C) Removal of Existing Concrete Poles 1 $4,600.00 $4,600.00
(Section III G) Installation of Fixtures on Existing Poles 3 $6,000.00 $18,000.00
(Section IV A Option A) 200 Amp Electrical Service 1 $12,650.00 $12,650.00
(Section IV B 2 a) Copper Conductors 750' $30.00 $22,500.00
(Section IV B 3 c) Copper Conductors 5400' $11.5 0 $62,100.00
(Section IV B 4 a) Pull Boxes 2 $600.00 $1,200.00
(Section IV C a) Installation of Contactor Cabinet l $5,750.00 $5,750.00
(Section IV D I) Lightning Protection - Surge Arrestor 5 $1,200.00 $6,000.00
(Section IV E 1) Pole Grounding 5 $900.00 $4,500.00
(Section V A 1) Electrical Engineering I $6,600.00 $6,600.00
(Section V B 1) Structural Engineering l $1,350.00 $1,350.00
(Section V D) Bonding 1 $5,000.00 $5,000.00
(Section V F) Project Management l $6,000.00 $6,000.00
Deduct/ Design Parameters/ Labor $-83,740.00
Total $249,900.00
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I
System Description (Poles 54, 55)
• Pre-cast concrete bases with integrated lightning grounding
• Galvanized steel poles
• Factory wired and tested remote electrical component enclosures
• Pole length, factory assembled wire harnesses
• Factory wired poletop luminaire assemblies
• Factory aimed and assembled luminaires
• UL Listed assemblies
System Description (Poles 51, 52, 53, 54)
• Factory wired poletop luminaire assemblies
• Factory aimed and assembled luminaires
• Factory wired and tested remote electrical component enclosures
• Pole length, factory assembled wire harnesses
• Mounting hardware for poletop luminaire assemblies and electrical components enclosures
• UL Listed assemblies
Environmental Light Control
• Spill light minimized
• Off-site glare light minimized
Control Systems and Services
• Control-Link® control and monitoring system to provide remote on/off and dimming (high/medium/low)
control and performance monitoring with 24/7 customer support
Operation and Warranty Services
• Product assurance and warranty program that covers materials and onsite labor, eliminating 100% of your
maintenance costs for 25 years
• Support from Musco's Lighting Services Team - over 170 Team members dedicated to operating and
maintaining your lighting system - plus a network of 1800+ contractors
Installation Services Provided
Customer Responsibilities:
1. Complete access to the site for construction utilizing standard 2-wheel drive rubber tire equipment.
2. Locate existing underground utilities not covered by your local utilities. (i.e. water lines, electrical lines, irrigation
systems, and sprinkler heads). Musco or Subcontractor will not be responsible for repairs to unmarked utilities.
3. Locate and mark field reference points per Musco supplied layout. (i.e. home plate, center of FB field)
4. Pay for extra costs associated with foundation excavation in non-standard soils (rock, caliche, high water table,
collapsing holes, etc.) or soils not defined in geo-technical report. Standard soils are defined as soils that can be
excavated using standard earth auguring equipment.
5. Pay any power company fees and requirements.
6. Pay all permitting fees and obtain the required electrical permitting.
7. Provide area on site for disposal of spoils from foundation excavation.
8. Provide area on site for dumpsters.
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Musco Responsibilities:
1. Provide required foundations, poles, electrical enclosures, luminaires, wire harnesses, and control cabinets.
2. Provide pole-top luminaire assemblies for 3 poles.
3. Provide layout of pole locations and aiming diagram.
4. Provide Project Management as required.
5. Provide stamped foundation designs based on soils that meet or exceed those of a Class 5 material as defined by
2018 IBC Table 1806.2.
6. Assist our installing subcontractor and ensure our responsibilities are satisfied.
Subcontractor Responsibilities
General:
1. Obtain any required permitting.
2. Contact 811 for locating underground public utilities and then confirm they have been clearly marked.
3. Contact the facility owner/manager to confirm the existing private underground utilities and irrigation systems
have been located and are clearly marked to avoid damage from construction equipment. Notify owner and repair
damage to marked utilities. Notify owner and Musco regarding damage which occurred to unmarked utilities.
4. Provide labor, equipment, and materials to off load equipment at jobsite per scheduled delivery.
5. Provide storage containers for material, (including electrical components enclosures), as needed.
6. Provide necessary waste disposal and daily cleanup.
7. Provide adequate security to protect Musco delivered products from theft, vandalism, or damage during the
installation.
8. Keep all heavy equipment off playing fields when possible. Repair damage to grounds which exceeds that which
would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of
expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of
damage requiring repair.
9. Provide startup and aiming as required to provide complete and operating sports lighting system.
10. Installation to commence upon delivery and proceed without interruption until complete. Notify Musco
immediately of any breaks in schedule or delays.
Demolition:
1. Remove and dispose of the existing fixtures, pole top fitters, and electrical enclosures on 3 existing LSS poles. This
will include the recycling of lamps, aluminum reflectors, ballast, and steel, as necessary.
2. Leave existing ground wires and power feed in place for connection to new lighting equipment.
3. Remove and dispose of the existing lighting poles, fixtures, and electrical enclosures on 1 existing pole. This will
include the recycling of lamps, aluminum reflectors, ballast, and steel, as necessary.
4. Demolish existing foundations to 2 ft (0.6 m) below grade.
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Retrofit Musco Equipment to Existing Poles:
1. Provide labor, materials, and equipment to assemble and install Musco TLC for LED® equipment on existing poles
and terminate grounding and power feed. Power feed may need to be reworked to adapt to the new Musco
equipment.
2. Ensure grounding components meet minimum standards required by NEC and NFPA780.
3. For steel poles provide new ground rod and pole bonding conductor per NFPA Annex A.1.6.
4. Down conductor shall be converter to copper wire for any underground runs and bonded to ground rod(s).
5, Ensure all Musco components are bonded to both equipment and lightning grounds. No upward sweeps allowed
for lightning down conductor or bonding jumper(s). See installation instructions for further information.
6. Test ground resistance with 3-point megger and confirm 25 ohms or less for each pole. Install additional ground
rods or create grounding grid until resistance of 25 ohms or less is achieved.
Foundations, Poles, and Luminaires:
1. Mark and confirm pole locations per the aiming diagram provided. If there are any issues, immediately notify your
Musco Project Manager.
2. Provide labor, materials, and equipment to install 2 LSS foundations as specified on Layout and per the stamped
foundation drawings, if applicable.
3. Remove spoils to owner designated location at jobsite.
4. Provide labor, materials, and equipment to assemble Musco TLC-LED luminaires, electrical component enclosures,
poles, and pole harnesses.
5. Provide labor, equipment, and materials to erect 2 dressed LSS Poles and aim utilizing the pole alignment beam.
Electrical:
1. Provide sealed electrical plans.
2. Provide labor, materials, and equipment to install a new elevated platform for electrical service panels.
3. Provide labor, materials, and equipment to install new electrical service panels per electrical plans.
4. Provide labor, materials, and equipment to install all underground conduit, wiring, pull boxes etc. and terminate
wiring per electrical plans. Existing conduit, wire, etc. will be reused where possible.
5. Provide as-built drawings on completion of installation.
Control System:
1. Provide labor, equipment, and materials to install Musco control and monitoring cabinet(s) at 1 service location
and terminate all necessary wiring.
2. Provide a dedicated 120V 20A controls circuit or a step-down transformer for 120V control circuit.
3. Check all zones to make sure they work in both auto and manual mode.
4. Commission Control-Link" by contacting Control-Link Central™ at 877-347-3319.
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Payment Terms - -- -----------------------
Net 30 days for materials and progressive payments for labor.
Delivery Timing
8 - 12 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order
details including voltage, phase, and pole locations.
Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to
pole locations after the product is sent to production could result in additional charges.
Notes ------ --- - -
Quote is based on:
• Shipment of entire project together to one location.
• Includes supply and installation of Musco system including underground wiring and conduit, service entrance panel
board, and controls by a licensed contractor.
• Standard soil conditions - rock, bottomless, wet or unsuitable soil may require additional engineering, special
installation methods and additional cost.
• Confirmation of pole locations prior to production.
Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional
details .
.......
Jason Frucht
Sales Representative
Musco Sports Lighting, LLC
Phone: 954-732-5674
E-mail: jason.frucht@musco.com
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