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Home My Public Portal About2022-28 Authorizing a work order to Moffat & Nichol, Inc. for engineering, surveying, and marine biological services relating toRE S O L U T I O N N O . 2 0 2 2 - 2 8 A RE S O L U T I O N O F T H E V I L L A G E C O U N C I L O F T H E V I L L A G E O F KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO MOFFATT & NICHOL, INC. FOR ENGINEERING, SURVEYING, AND MARINE BIOLOGICAL SERVICES RELATING TO THE BEACH RENOURISHMENT PROJECT IN AN AMOUNT NOT TO EXCEED $80,000; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village'') issued Request for Qualifications No. 2021-08 ("RFQ") for continuing professional services relating to architecture and engineering services; and WHEREAS, pursuant to the RFQ, the Village Council selected Moffatt and Nichol, Inc. (the "Consultant") as one of the consultants to provide continuing professional services relating to architecture and engineering services and authorized the Village Manager to execute an agreement with Consultant; and WHEREAS, the Village Council requires professional services relating to engineering, surv eying, and marine biological services for annual monitoring of the beach renourishment project (the "Services"); and WHEREAS, the Consultant has provided a proposal, attached hereto as Exhibit "A," (the "Proposal") for the Services; and WHEREAS, the Village Council desires to authorize the Village Manager to issue a work order for the Services in an amount not to exceed $80,000, consistent with the Proposal, attached hereto as Exhibit "A," and the continuing professional services agreement entered into between the Village and Consultant; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. N O W , T H E R E F O R E , B E IT RE S O L V E D B Y T H E V IL L A G E C O U N C IL O F T H E V IL L A G E O F KE Y B IS C A Y N E , F L O RI D A , A S F O L L O W S : S ect ion 1. R ecitals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Authorization. The Village Manager is hereby authorized to issue a work order to the Consultant for the Services consistent with the Proposal attached hereto as Exhibit "A" and the continuing professional services agreement in an amount not to exceed $80,000.00. Section 3. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this 14th ATTEST: APPROVED AS TO FORM AND LEGAL SUFF ~J~ WEISS SEROT A HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY Page 2 of 2 m o t I o t t & n i c b o l 2937 SW 27th Avenue, Suite 101A Miami, FL 33133 {305) 230-1924 www.moffattnichol.com EXHIBIT "A" May 6, 2022 Mr. Jake Ozyman, P.E. Director of Community Development Village of Key Biscayne 88 West McIntyre Street, Suite 210 Key Biscayne, FL 33149 Via email: jozyman@keybiscayne.fl.gov Subject: CONSULTING SERVICES RELATIVE TO THE VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT, MIAMI-DADE COUNTY, FLORIDA Dear Mr. Ozyman: This is to submit a proposal for consulting services relative to the Village of Key Biscayne (Village) Beach Renourishment Project (Project). This scope of work includes biological and physical monitoring tasks required in the Summer of 2022 to fulfil environmental permit conditions related to the 2021 renourishment event. The following work tasks outline the scope of services to be performed for the Village by M&N: EXHIBIT "A" -SCOPE OF SERVICES Part 1 - 2022 Biological Monitoring The M&N team shall conduct a biological monitoring survey to delineate the approximate western extent of seagrass and a qualitative survey for seagrass in accordance with the Biological Monitoring Plan (BMP) for the 2021 Village of Key Biscayne Beach Renourishment Project revised August 3, 2020. The survey limits are from FDEP survey control monuments R-102 through R-108 with control areas south of R-110 and north of R-100 and shall follow the methodology for marine benthic surveying based on the National Marine Fisheries Service (NMFS) Recommendations for Sampling Halophila Johnsonii at a Project Site (NMFS, 2002), using the "large area" protocol and consistent with past survey methods using the Braun Blanquet (BB) technique. The western seagrass edge mapping shall occur adjacent to the re-nourishment area between FDEP survey control monuments R-102 and R-108. Approximately 5,425 feet (1,654 meters) of shoreline shall be surveyed to locate the western extent of the submerged aquatic vegetation (SAV). The western edge shall be delineated and recorded using Differential Global Positioning System (DGPS) for analysis and mapping purposes. Village of Key Biscayne Nourishment I May 6, 202212 Snorkeling and SCUBA will be utilized for all transects and shoreline delineation. Tidal conditions may influence the pace at which the effort can be accomplished. Should adverse conditions be encountered, additional time may be required. This would be necessary if extreme tides, Village events, marine/pedestrian traffic, and/or poor visibility are encountered, which would make surveying this area dangerous and pose a safety risk to staff. Please note that additional time if required to survey these areas shall require additional fees. a. 2022 Biological Monitoring: M&N will coordinate with Smart-Sciences, Olin Hydrographic Solutions, Inc., and the county, state and federal regulatory agencies relative to the biological monitoring event to be conducted in the summer of 2022, as well as perform associated analysis and reporting. July is noted as the preferred month for completion of the biological survey fieldwork in the FDEP-approved BMP dated August 3, 2020; however, within the timeframe of June ist to September 30th is acceptable. M&N will coordinate with Smart-Sciences and the regulatory agencies relative to data collection methodology and analysis scope based on the updated FDEP-approved BMP. Miami-Dade County DERM requires a summer 2022 post- construction monitoring survey and report with comparison to the 2020 pre-construction data set. Please refer to scope of work described by our subconsultants (Smart Sciences, Inc. and Olin Hydrographic Solutions, Inc.) in Attachment 1 of this proposal. b. 2022 Biological Monitoring Report: M&N will coordinate with Smart-Sciences for the drafting of the Biological Monitoring Report. M&N will also provide quality control reviews. The final monitoring report will be produced and submitted by Smart-Sciences. M&N will assist in organizing the pertinent submittals to each agency, per their pre-construction and/or post- construction reporting requirements. c. 2022 Biological Monitoring Meetings: M&N will participate in conference calls and meetings as requested by the regulatory agencies and/or directed by the Village to review the post- construction monitoring/pre-construction biological survey schedule and process and to address any questions or concerns. Approximately fourteen (14) hours are budgeted for this effort. If additional meetings are required, these will be provided under an addendum scope of services. Part 2 - 2022 Physical Monitoring a. 2022 Post-Construction Physical Monitoring Surveys: M&N will work with our subconsultants to prepare for and execute the 2022 Post-Construction Physical Monitoring survey required as a condition of the beach renourishment permits. The surveys will be conducted at FDEP reference monuments and at 500-foot intervals between R-100 and R-113 per FDEP and Corps permit requirements, which includes the Project area and the updrift and downdrift areas. A total of twenty-seven (27) beach profiles will be obtained moffatt & n l c h o l Creative People, Practical Solutions." Village of Key Biscayne Nourishment I May 6, 202213 w ith topographic survey equipm ent from the R-m onument out to wading depth. Hydrographic surveys w ill extend at least 3,000 feet seaward of the monum ent and out to -30 feet (NAVO 88), w hichever is reached first, as required by FD EP permit co nditions and the FD EP "Monitoring Standards fo r Beach Ero sion Control Projects, Sections 010 00 and 011 00." M &N w ill review the fo llow ing deliverables to be pro duced by the survey subconsultant and w ill subm it them to the FD EP in fulfilm ent of the permit conditions: • Survey Report - signed/sealed by a Florida Professional Surveyor/Mapper • ASCII file containing raw x, y, and z profile data points. • ASCII files containing the profile data processed into the FDEP format. • Monument Information Report • Complete federally compliant metadata file (Federal Geographic Data Committee) • Copies of all standard field books, all computation and reduction files b. 2022 Post-Construction Physical Monitoring Report: M &N will prepare an engineering report that w ill include the pre/post-construction beach profile data collected by the contractor to prepare the as-built survey fo r the Pro ject. The report will summarize and discuss the data, the perfo rm ance of the beach fill project, and identify ero sion and accretion pattern s within the m onitored area. In addition, the report will include a comparative review of project performance to perfo rm ance expectations and identification of any adverse impacts attributable to the pro ject. The appendices of the report will include plots of survey pro files and graphical representations of volum etric and shoreline position changes for the monitoring area. The results w ill be analyzed fo r pattern s, trends, or changes between annual surveys and cum ulatively since project co nstruction. The report will be compiled and distributed to the enviro nm ental regulatory agencies for perm it compliance within 90 days following the monitoring survey. Deliverable: Physical Monitoring Coastal Engineering Report (signed/sealed by a Florida Professional Engineer) c. 2022 Physical Monitoring Meetings: M &N will participate in co nference calls and meetings as requested by the regulatory agencies and/or directed by the Village to review the pre- construction physical survey scope, schedule or other aspects of the process and to address any questions or concern s. Approxim ately tw elve (12) hours are budgeted for this effo rt. If additional meetings are required, these will be provided under an addendum scope of services. GENERAL Contract Terms This proposal is subject to the contract term s within the "Agreem ent" dated October 13, 2021 with the Village. W hile w e make every effort to keep our fees within estimates quoted, additional co sts rnoffatt & nichol Creative People, Practical Solutions.® Village of Key Biscayne Nourishment I May 6, 2022 I 4 may be incurred due to circumstances beyond our immediate control, including but not limited to, rule or procedural changes, Project team or agency staff delays, and legal actions. Schedule The schedule for the Year 2 post-construction monitoring/permit compliance consulting services is approximately four (4) months, although the regulatory agencies sometimes take up to 1 year to review the submitted reports. Professional Fees and Expenses Professional Fees are summarized in Table 1. Expenses will be invoiced at cost and are estimated at $253. If you wish for us to provide these services, please provide a work order in the standard format for this Project, which will serve as our Authorization to Proceed. Should you have any questions regarding this proposal, please do not hesitate to contact me at (786) 725-4180 or tblankenship@moffattnichol.com. Sincerely, Moffatt & Nichol, Inc. T. K. Blankenship, P.E. Vice President TKB:AJC Enclosure: Attachment 1 moffatt & n l c h o l Creative People, Practical Solutions.® Village of Key Biscayne Nourishment I May 6, 2022 I 5 Table 1 Professional Fees Part Description Type Fee 1 2022 Biological Monitoring la 2022 Biological Monitoring Lump Sum $27,138.00 lb 2022 Biological Monitoring Report Lump Sum $19,570.00 le 2022 Biological Monitoring Meetings Hourly, Est. $3,060.00 2 2022 Physical Monitoring 2a 2022 Post-Construction Physical Lump Sum $21,221.00 Monitoring Survey 2a 2022 Post-Construction Physical Lump Sum $7,769.00 Monitoring Report 2b 2022 Physical Monitoring Meetings Hourly, Est. $989.00 Reimbursable Estimate $253.00 TOTAL FEE ESTIMATE $80,000.00 lllii .. "' moflatt & nichol Creative People, Practical Solutions.® Village of Key Biscayne Nourishment I May 6, 2022 I 6 Attachment 1 moffatt & n l c h o l Creative People, Practical Solutions.® Moffatt&Nichol Fee Proposal Worksheet .. ~ .. ~ ProjectNul'l¥ler: Projecl:Trtle: Project Manager: PrcjectPrilcipal: 210149/03 Key B is cayn e Beach N o UD.S hmcn t 202 2 M oni toring McWl.l.LUl::nu T=B~ Date: 04/21/22 SubMariH:p: ODCf.larM!p: Tun Chri,,y Melan y m Am = .. I. -OUR BUDGET CLASSIFICATION.RATES Phase Tmk Trtle 2022 Biologj.cal Mom.toting 2022 Bio1Dsi;icsl r..f.om ~~ 2022 B ioloi;:,i cl Mawtor:ing Repo rt 2022 Bioloiti,;al :Moni tcn:i:ng Mectmir-i 20 22 Phys~al M on.i to .ciog 2022 Physical Mow tooDg Survev 2022 Physic:d ~{omtomlg Jkpo rt 2022 Phr,icalMODitOll!lgMec:tiru,-,, PrincipaLEnvin::ri Supervisory EngBiviron men t IIIJEnwoomefltal ILEnvironment men tal Mn!J EngJSc:i al Sr.PM PM al Scientist EngJS ci l StaffEng. J Sooi;;em- I Designer I CAD Dll P-9,P-8 P-7 P-6 P-5 P-4 P.J P-1,P-2 T-4 T.J $205.00 $197.00 $19LOO $140.00 $140.00 $140.00 $84.00 I $115.00 I $75.00 I $78.00 I I I 1.00 8.00 3.00 1.00 2.00 10.00 5.00 5.00 1.00 3.00 4.00 1.00 6.00 I I I I 1.00 5.00 3.00 s.oo I es.co I I 1 10.00 2.00 1.00 2.00 CADDI T-2, T-1 $78.00 Wcnl Processorj_ General Cleo::al M!A-3 A-1,A-2 $6S.OO 1.00 1.00 $65.00 HOURS ll .0 23.0 8.0 8.0 72.0 5.0 lABOR TOTAL ~ $2!.438,00 $3!.82 0.00 !!.,_560.00 $0.00 $1!.471.00 $7,769.00 $989.00 $0.00 $0.00 .!Q_.00 $0.00 JO.DO jQ_.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 !_0.00 $0.00 $0.00 TOTAL MAN-HOURS II. M&N LABOR 12.00 31.00 22.00 0.00 0.00 0.00 52.00 0.00 $2,460.00 $6,107.00 $4,202.00 $0.00 $0.00 $0.00 $4,368.00 $0.00 IV. PRO.ECT SUMMARY ~ Total so $21.000 To!al M&N Lab or 10 $15,7SO Total Subconsultant Cost 10 $1,500 TotaJOtherOirectCost:s: $0 $0 Mark-up on SubconS1Jtlanb: 10 $3,700 Mark-up on O□Cs: IO $14,250 !Total Project Estimate $0 $5,500 $0 10 10 10 10 IO 10 IO $61.700 IO $61,700 T otal Sub cons ul tanb : NIA $0 NIA IO N/A $0 N/A $0 $0 $0 $0 so $0 IO N/A 10 $0 $253 $253 $0 $253 0.00 $0.00 10.00 $780.00 0.00 $0.00 2.00 $130.00 0.00 $0.00 129.0 $18.!.047.00 Ill. OTHER COSTS A. Subcons!Jtanb SJ:nm: Sciences - Bio Monitoring Survey Smllrt Sci=.ces - Bio Monito.ring R.q,on 2. J. Smm: Sciences - Bio Mon.i to.mig Meetings J. 4. 5. Smart Scieno:s - C.OO ting,::g.cy Day Olin-~sMi.pping Olin - Be ach Profiles $80~ 6. Olin - Base.map & DEP Repo rtin g 7. 8. ,. 10. B. OlherOirectCosb )ij rt.,,e Lodging Meals Mleage.RmlalCar OutsideReproooction Pos1a ge.lJ ..,,,,, Telephoneifax l&R.Oiving Equipment o~ .. $18,047 $61,700 $253 10 10 Feef'tvposllll'.'Cll'kshw!tRnlJ23Flb20\81Peg,,IC1!1