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HomeMy Public PortalAbout2018.06.28 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall June 28, 2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Hearing Public Comment Business Agenda Adjournment CALL TO ORDER AND R0 L Mayor Aymon called the regular meeting of the McCall City Council to order at 5:33 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Morgan Bessaw, City Planner; Tara Woods, Recreation Supervisor; Jay Scherer, Airport Manager; Justin Williams, Police Chief Also in attendance: Mark Thorien, Airport Advisory Committee; Sadie Noah, McCall Improvement Committee; Phil Kushlan, Kushlan Associates Mayor Aymon led the audience in the Pledge of Allegiance. AP-PROVE"THE AGENDA Council Member Nielsen moved to approve the agenda as revised on June 26th to add to the consent agenda AB 18-172 Request to Approve the Assumption of the Lease for Hangar 542. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL June 28, 2018 Regular Meeting Minutes Page 1 of 8 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Council Special Minutes — April 17, 2018 2. Council Special Minutes — May 30, 2018 3. Payroll Report for period ending — June 15, 2018 4. Clerk Report 5. Warrant Register — GL 6. Warrant Register — Vendor 7. AB 18-170 Request acceptance of the Treasurer's Monthly Report as Required by IC 50- 208: Treasurer's report of accounts and activity of office during the month of May, 2018 regarding care, management, or disposition of moneys, property, or business of the City. 8. AB 18-168 Request to Approve the Chamber of Commerce July 4, 2018 Fireworks Display Permit: The McCall Area Chamber of Commerce is submitting a request for a firework display permit. They have executed an agreement with Garden State Fireworks, Inc. for conducting a firework display over Payette Lake. 9. AB 18-165 Request to Proclaim July 14, 2018 as Humanitarian Wood Work Day: Dave Holland in conjunction with the Heartland Hunger and Resource Center, has worked with churches and other community organizations to create a humanitarian project of obtaining firewood for those in need. The three groups of individuals designated for assistance are; 1) widows and single women with children; 2) the aged and infirmed, and 3) those injured and not capable of getting wood themselves. Mr. Holland is requesting that the City declare, by proclamation, the second Saturday in July of each year as the "Humanitarian Wood Work Day". This year that day is July 14, 2018. In prior years, over 200 volunteers participated in cutting, splitting and delivering hundreds of cords of wood. Since the first Wood Work Day over 900 cords of firewood have been delivered to over 175 families in need. The plan is to start at 8:00 a.m. on Saturday, July 14, 2018. No one under the age of 18 will be permitted to use a chainsaw. The primary sawyers will be volunteers from the Forest Service Firefighters. The goal is to have the wood cut into rounds the week prior to reduce the need for additional sawyers. Also, volunteering is the McCall Fire District who is providing EMT services for the activities. Enough wood has already been purchased and is in McCall already for this year's event. 10. AB 18-163 Request to Approve the Proclamation that July 2018 as McCall in Bloom Month: The McCall Improvement Committee (MIC) has been sponsoring the McCall in Bloom community beautification program each year since 2010. Over 100 local residents, businesses, non -profits and institutions have participated in that time. The beautification efforts have enhanced the built environment and have increased aesthetics and community pride. The MIC wishes to promote the McCall in Bloom program and is requesting the City Council designate July 2018 as McCall in Bloom Month. 11. AB 18-162 Request to Adopt Resolution 18-13 Formally approving the new rates for Lakeshore Disposal: At the June 14, 2018 City Council Meeting, the Council approved the amendment to Exhibit A of the Lakeshore Disposal Agreement for Solid Waste Collection and Disposal Services Rate Schedule for a 2.5% rate increase. Resolution 18-13 formalizes the action of the Council to approve the rate increase for solid waste collection by Lakeshore Disposal. Pursuant to Section 8B of the City's Exclusive Agreement with Lakeshore Disposal to collect and dispose of solid waste in the City of McCall, Lakeshore Disposal has requested an inflationary increase to the rate schedule included as Exhibit A in the agreement. Per the agreement, the proposed rate increase is determined as the annual average change of the MCCALL CITY COUNCIL Page 2 of 8 June 28, 2018 Regular Meeting Minutes Consumer Price Index — All Items for the State of Idaho for the most recent 12-month period. According to the Idaho Department of Labor the average CPI change for the period of April 2017 through April 2018 was 2.5%. 12. AB 18-172 Request to Approve the Assumption of the Lease for Hangar 542: This lease assumption was previously approved at the May 24, 2018 Council meeting. Upon review of the signature page Mr. Vosburgh requested that Cynthia Bosburgh be removed from the lease, additionally as the LLC is not registered in Idaho, a personal guaranty was required on the lease. The corrected version was distributed to the Council in the Council packet. The owner of Hangar 542, Tim Starkman is in the process of selling to 9g Enterprises, LLC represented by Robert Vosburgh, managing member. 9g Enterprises, LLC is seeking to assume the lease for the hangar. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The annual lease rate increases from $0.283/sq ft to $.30/sq ft for a 1512 sq. ft. leasehold ($453.60). This hangar transaction is not required to be approved by the Airport Advisory Committee. The City Clerk will record the document, and keep a copy for the City's records. We have requested a $200 transaction fee as a part of this process. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye, and the motion carried. WORK SESSION AB 18-160 Airport Triangle Development Discussion Airport Manager Jay Scherer presented the Airport Triangle Development Discussion. Airport staff is working to develop additional leaseholds in the "triangle" area of the airport. On June 14, 2018 additional information was presented to Council. Council requested information on previous leases paid in advance, assurances that an advance payment carries no other City obligations, and legal interpretation of funding mechanisms. Airport Manager Scherer gave a brief history of Hangar 102 to assist the Council in understanding how a prepaid lease looks. Staff and the Council discussed lease processes. Mayor Aymon asked the Council if they would be willing to follow this process for development of the Triangle. There were some questions as to what might be gained and what might be lost due to this type of agreement. Mark Thorien, a member of the Airport Advisory Committee, spoke regarding the proposed project. Airport Manager Scherer explained there is vacant land that is unbuildable because it is a clear zone for the ASOS weather reporting equipment so until the equipment is relocated, there are parcels not available for lease. Council Member Giles asked if the City paid the utilities would the interested parties still want to enter into a lease agreement. Airport Manager Scherer assured the Council it is not a condition of the agreement and it would still move forward. Council Member Holmes wanted to be assured the lessee was clear on expectations. Council Member Nielsen was willing to proceed to see the proposed lease. Council Member Sowers was in favor of moving forward. The general consensus of the Council was to move forward with the survey of land. MCCALL CITY COUNCIL Page 3 of 8 June 28, 2018 Regular Meeting Minutes AB 18-159 Request to Adopt an FY18 Budget Amendment Ordinance Mayor Aymon opened the Public Hearing at 6:00 p.m. City Treasurer Linda Stokes presented the FY18 Budget Amendment request. The requested budget amendment incudes fund balance appropriations of $55,288 in the General Fund ($8,750 for website development and $46,538 FY17 Tourism Local Option Tax (LOT) funds to be applied to FY18 Tourism LOT disbursements), fund balance appropriation of $25,000 of Laura Moore Cunningham foundation grant funds to cover the costs of capital fund raising in FY18 requested by the Library Board, fund balance appropriations $25,000 in the Airport Fund to make necessary repairs to a drain collar located on the airport, transfer revenue appropriation of $18,562 from the General Fund to Recreation Parks to increase hours funded for the Recreation Admin from 25 hours to 32 hours and benefits, grant revenue appropriation of $39,000 for the remainder of the Local Highway Technical Assistance Council (LHTAC) grant for Commerce Street in the LOT - Streets Fund, and fund balance appropriation of $433,620 in the Water Fund ($18,600 to cover unanticipated equipment repairs, $243,566 to cover water line expenses for Phase lA of the Downtown Core project, $105,000 for SCADA improvements, $43,274 for hydrant replacements and Jasper sub water design, and $23,180 Water Treatment Plant Improvements (C1 generation machine). Receiving no written comments or public comments, Mayor Aymon closed the Public Hearing at 6:10 p.m. Council Member Nielson moved to suspend the rules, read by title only, one-time only Ordinance No. 968. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance 968: An Ordinance Amending Ordinance No. 963, the Annual Fy18 Budget, to provide for additional monies received by the City of McCall; to appropriate fund balances of the City of McCall; providing for a title; providing for findings; providing for the adoption of a budget and the appropriation of expenditures of sums of money to defray the necessary expenses and liabilities of the City of McCall. In accordance with the object and purposes, and in the certain amounts herein specified for the fiscal year beginning October 1, 2017 and ending on September 30, 2018; providing for the levy of a sufficient tax; and providing for an effective date and the filing of a certified copy of this ordinance with The Secretary of State. Council Member Sowers moved to adopt Ordinance No. 968 amending the FY18 Appropriations Ordinance No. 963 and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 4 of 8 June 28, 2018 Regular Meeting Minutes PUBLIC COMMENT Mayor Aymon called for public comment at 6:13 p.m. Hearing no comments, Mayor Aymon closed the comment period at 6:13 p.m. BUSINESS AGENDA AB 18-171 McCall Improvement Committee Annual Report to Council Sadie Noah, Chair of the McCall Improvement Committee (MIC) presented the annual report to the City Council. The McCall Improvement Committee has been an advisory committee to the City Council for over 17 years and there are currently 10 active members. Its mission is to improve the economy of McCall by improving the built environment. The MIC serves as the Gem Community Action Committee for the City, in partnership with Idaho's Department of Commerce. Ms. Noah reported the accomplishments of the MIC over the last year including contributing $1,200 to the Master Gardeners for the Payette Forest Garden project located on Mission St. in front of the Forest Service Supervisor's Office; sponsoring the McCall in Bloom program for the 9th year and celebrating the second "McCall in Bloom" month in July, 2018; participated in the 2017 Festival of Trees to raise money for Roots pre-school; and partnering with the Progressive Club and Long Valley Garden Club to help improve the landscaping at the McCall Post Office and will contribute funding for new plantings. The Secret Garden Tour was postponed for a year but will be back in 2019. The projects represent the McCa11's Gem Community Action Plan — those projects McCall officially supports and recommends for further government and community backing through grants, agreements, and partnerships. She shared the history of McCall in Bloom. AB 18-164 Request to Approve SUB-18-04: Timberlost IV Minor Subdivision Plat Amendment City Planner Morgan Bessaw presented the Request to Approve SUB-18-04: Timberlost IV Minor Subdivision Plat Amendment. Shane Newton has submitted a Minor Subdivision Plat Amendment application to add to the existing common area Lot 46 and to make Lot 44 a new common area. The existing common area is approximately 9,086 sq. ft. The proposed new common area will be approximately 16,099 sq. ft., providing an increase of approximately 7,013 sq. ft. of common area. The number of lots remains unchanged. At its June 05, 2018 regularly scheduled meeting, the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. Planner Morgan went through the few outstanding conditions. Nora Miller, Timberlost 4 Subdivision Secretary -Treasurer answered questions regarding snow storage. Council Member Sowers moved to approve Subdivision Minor Plat Amendment application SUB-18-04 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 5 of 8 June 28, 2018 Regular Meeting Minutes AB 18-167 Request for Approval Gold Glove Park Concession Stand Agreement with Anthony and Alexandra Botello — for the annual Mountain Madness Softball Tournament Recreation Supervisor Tara Woods presented the Gold Glove Park Concession Stand Agreement with Anthony and Alexandra Botello for the annual Mountain Madness Softball Tournament. Supervisor Woods gave a brief background on the concession stand in Gold Glove Park. In 2015, the Parks & Recreation Department installed a new restroom with a concession stand at Gold Glove Park. The concession stand was just certified by Central District Health and the Recreation Department would like to offer the concession stand to the existing reservations during the 2018 season. To simplify the reservation process for this facility moving forward, the department will begin the public hearing process in mid to late July to implement a standard rental agreement for the concession stand with departmental approval should those reserving the park wish to use the concession stand in conjunction with their park reservation. Over the past two seasons, staff has found that not all park reservations wish to use the concession stand and a supplemental rental agreement seems to be the easiest way to handle the reservation process with additional fees applied to the use of the concession stand. Council Member Nielsen asked some questions about fees, permitting, and health safety. Council Member Sowers moved to approve the one-time Gold Glove Park Concession Stand Agreement with Anthony and Alexandra Botello for the 2018 Mountain Madness Girls Softball Tournament for July 20 — July 22 of 2018 and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye, and the motion carried. AB 18-166 Request for Approval Gold Glove Park Concession Stand Agreement with Jeremy Horn, Melanie Stokes, and Jacob & Jenna Zamora for the Light Up the Night Softball Tournament Recreation Supervisor Tara Woods presented the Gold Glove Park Concession Stand Agreement with Jeremy Horn, Melanie Stokes, and Jacob & Jenna Zamora for the Light Up the Night Softball Tournament. In 2015, the Parks & Recreation Department installed a new restroom with a concession stand at Gold Glove Park. The concession stand was just certified by Central District Health and the Recreation Department would like to offer the concession stand to the existing reservations during the 2018 season. To simplify the reservation process for this facility moving forward, the department will begin the public hearing process in mid to late July to implement a standard rental agreement for the concession stand with departmental approval should those reserving the park wish to use the concession stand in conjunction with their park reservation. Council Member Sowers moved to approve the one-time Gold Glove Park Concession Stand Agreement with Jeremy Horn, Melanie Stokes, and Jacob & Jenna Zamora for the Light Up the Night Tournament scheduled for June 30 — July 01 of 2018 and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 8 June 28, 2018 Regular Meeting Minutes AB 18-161 Request approval of Resolution 18-14 adopting the McCall Redevelopment Agency (MRA) Eligibility Report for Urban Renewal Community & Economic Development Director Michelle Groenevelt presented the resolution to adopt the McCall Redevelopment Agency (MRA) Eligibility Report for Urban Renewal. The current urban renewal district will expire in 3 years. As part of the 2018 McCall Area Comprehensive Plan, the creation of a new urban renewal district was identified in the Plan in Policy 3.1 (p. 104), Map 5.4 (p.107), and LU Project 5 (p. 150). The MRA Board hired Kushlan Associates to prepare the Eligibility Report, the first step, in creating a new urban renewal district. Similarly, Elam and Bourke were hired to prepare the legal and administrative functions. The Eligibility Report study area included two sub -areas: A (Downtown) and B (South 3rd Street/Deinhard Lane) and both met the eligibility requirements. On June 19, 2018 the McCall Redevelopment Agency Board unanimously recommended approval of the adoption of the Eligibility Report to the City Council. Phil Kushlan of Kushlan Associates presented the report to Council. Mr. Kushlan and staff answered many questions. Council Member Giles moved to approve Resolution 18-14 to adopt . the Urban Renewal District #2 Eligibility Report and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. Council Member Nielsen asked some clarifying questions about the resolution. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye, and the motion carried. AB 18-169 Request Ordinance Adoption to amend §1.9.9(A)(3) of the McCall City Code Designating the Custodian of Records City Clerk BessieJo Wagner presented the ordinance adoption to amend § 1.9.9(A)(3) of the McCall City Code Designating the Custodian of Records. An important bill on public records passed the Legislature this session and will take effect July 1 of this year. Senate Bill 1274 was sponsored by Sen. Mary Souza, R-Coeur d'Alene and deals with the Idaho Public Records Law. The bill requires state and local governments to: • Designate a records custodian for each city department and an alternate that will respond to public records requests, which should be done by council resolution; • Provide that bonuses, severance packages, other compensation, and vouchered and unvouchered expenses for reimbursement of current or former public officials are public record; and • Provide that social security numbers and driver's license numbers of public employees or applicants are exempt from public disclosure. The ordinance, developed by the City Attorney, amends Section 1.9.9(A)(3) of the McCall City Code establishing the City Clerk or the City Clerk's Designee as the custodian of records and processor of records requests unless otherwise specifically provided by resolution of the City Council. City Attorney Bill Nichols explained the origin and process. MCCALL CITY COUNCIL Page 7 of 8 June 28, 2018 Regular Meeting Minutes Council Member Nielsen moved to suspend the rules and read by title only one-time only Ordinance No. 969. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance No. 969: An Ordinance of the City of McCall, Valley County, Idaho, Amending Section 1.9.9, Officers' Duties, Subsections (A), City Clerk, (3), Custodian of Records, and (A), City Clerk, (5), Processing Public Records, of Title 1, Administrative, Chapter 9, Officers, of the McCall City Code, to designate the City Clerk or the City Clerk's Designee as the Custodian of Records and Processor of Records Requests unless otherwise specifically provided by Resolution of the City Council, and to update the Statutory Reference of 9-335 To 9-350, Idaho Code, to Chapter 1, Title 74, Idaho Code. Council Member Nielsen moved to adopt Ordinance No. 969 establishing the City Clerk or the City Clerk's Designee as the custodian of records and processor of records requests unless otherwise specifically provided by resolution of the City Council, approve the publication of the summary, and authorize the Mayor to sign all necessary Documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Sowers all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. A list of dates for City/Council tour at Midas Gold site was given. Midas Gold can accommodate 17 or 18 people at a time, and it is a full day 8 a.m. to 5:30 p.m. Staff is invited to attend and water, snacks and lunch will be provided. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 7:27 p.m. % 4V MCC 4t,,,i 4'a• .0' '�•a l °'� V 6 • ` • ?*+SE.4L ATTEST: icTiz O`,, too BessieJo W . er, City -rk MCCALL CITY COUNCIL June 28, 2018 Regular Meeting Minutes Page 8 of 8