HomeMy Public PortalAbout05-2008-5 City of Greencastle Teresa P. Glenn
City Hall _ �M''
Clerk Treasurer
One North Locust Street, P.O. Box 607
Greencastle46135
Indiana �
765.653.9211
tglenn@cityofgreencastle.com m p,Pa.m,r
GREENCASTLE BOARD OF WORKS �'
REGULAR SESSION
MINUTES
December 17, 2008 4:30 PM City Hall
I. Call to Order: Roll Call
A. Mayor Murray called meeting to order at 4:30 PM; upon roll call members present were
Thom Morris and Trudy Selvia.
II. Special Requests
III. Approval of Minutes
A. Regular Session — November 19, 2008
1. Motion by Thom Morris to approve, second by Trudy Selvia, unanimous approval.
B. Special Session — December 5, 2008
1 . Motion by Trudy Selvia to approve, second by Mayor Murray, motion carried.
IV. Department Reports
A. Fire Department — Bill Newgent
B. Police Dept. —Tom Sutherlin
C. Department of Public Works — Brad Phillips
1. Update on projects.
D. Planner— Shannon Norman
E. Water & Wastewater— George Russell
1. Update on North Jackson Street Lift Station. Expect to bring change order for
items related to soil.
F. Attorney — Laurie Hardwick
V. Old Business
VI. New Business
A. Personnel
1. Dept. of Public Works — Brad Phillips
a) Randy Dodge completion of probationary period, recommendation for full
time status.
(1) Brad Phillips present for this item.
(a) Motion by Trudy Selvia to approve recommendation with
effective date of December 20, 2008, second by Thom Morris,
unanimous approval.
2. Utility Department — George Russell
a) Certification Pay for Kevin McCammack
(1) George Russell reported that Kevin McCammack has successfully
completed testing and recommending pay increase.
b) Richard Hedge completion of probationary period, recommendation for full
time status as Operator II.
(1) George Russell present for this item.
(a) Motion by Thom Morris to approve recommendation for
Richard Hedge effective December 20, 2008, second by Trudy
Selvia, unanimous approval.
B. Interlocal Mutual Aid Agreement with Town of Plainfield.
1 . Held for further discussion with Chief Sutherlin.
C. Trash Contract for 2009
1 . Recommendation
a) Discussion regarding "totes" for trash and recycling and anticipated cost
increases.
b) Motion by Thom Morris to allow Mayor Murray to enter into negotiations
with Republic Service for trash/recycling service for the City of Greencastle,
second by Trudy Selvia, unanimous approval.
D. Resolution 2008-5, A Resolution Authorizing An Extension of Resolution 2008-3, A
Resolution Authorizing A Temporary Loan For The City of Greencastle General Fund.
1. Mayor Murray read this resolution in its entirety. Motion by Thom Morris to
approve as presented, second by Trudy Selvia, unanimous approval.
E. Resolution 2008-6, A Resolution Authorizing An Extension of Resolution 2008-4, A
Resolution Authorizing A Temporary Loan For The City of Greencastle General Fund
1 . Mayor Murray read this resolution in its entirety. Motion by Mayor Murray to
approve as presented, second by Trudy Selvia, unanimous approval.
F. People Pathway Project — Safe Routes to School
1. Laurie Hardwick highlighted the changes of this project. Motion by Trudy Selvia
to accept changes in construction plans for Albin Pond Trail, second by Thom Morris,
unanimous approval.
VII. Approval of Claims
A. Water �..
1 . Motion by Trudy Selvia to approve claims as presented, second by Thom Morris,
unanimous approval.
B. Wastewater
1. Motion by Thom Morris to approve claims as presented, second by Mayor Murray,
discussion, unanimous approval.
VIII. Adjournment
A. Motion to adjourn at 4:54 PM by Thom Morris, second by Trudy Selvia, unanimous
approval.
Susan V. Murray, Mayor
ATTEST:
Teresa P. Glenn, Clerk Treasurer