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HomeMy Public PortalAbout2018.10.25 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall October 25, 2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Hearing Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, , Council Member Nielsen, and Council Member Sowers all answered roll call. Council Member Holmes was absent City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Jay Scherer, Airport Manager; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Cris Malvich, Streets Superintendent; Tara Woods, Park Supervisor Also, in attendance were Rick Fereday, Chair of the McCall Redevelopment Agency; Julia Thrower, Chair of the Environmental Advisory Committee; Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA I Council Member Nielsen moved to approve the agenda as submitted. Council Member Giles seconded the motion. In a voice vote all members voted aye and the motion carried: CONSENT AGENDA 1 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL October 25, 2018 Regular Meeting Page 1 of 13 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Council Regular Meeting Minutes — June 28, 2018 2. Payroll Report for period ending — October 5, 2018 3. Clerk License Report 4. Warrant Register — GL 5. Warrant Register — Vendor 6. AB 18-279 Treasurer's Monthly Report: Treasurer's report of accounts and activity of office during the month of September 2018 regarding care, management, or disposition of moneys, property, or business of the City. The Council examined the report to determine whether additional information from the Treasurer was required 7. AB 18-270 Request to Approve a New Lease for Hangar 214: The owner of Hangar 214, George Mandes is in the process of selling to Paul Schaetzel and Laurie Birch. Staff has prepared a new lease as the new owner requested. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The annual lease rate is $.31 per square foot for a 14,250 sq. ft. leasehold; $4417.50 in the initial year. The FY 2018 lease rate was $.276 for land covered by improvements and $.138 for bare ground totaling $2599.66 annually. This is a Non-commercial hangar and as such was not required to meet the Airport Advisory Committee. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a $200 transaction fee as a part of this process. 8. AB 18-266 Request to Approve a New Lease for Hangar 535: The owner of Hangar 535, Benita Sloat is in the process of selling to Robert D. Cox. Staff has prepared a new lease as the new owner requested. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The annual lease rate is $.31 per square foot for a 1,539 sq. ft. leasehold $477.09 in the initial year. The FY 2018 lease rate was $.283 for improvements totaling $427.84 annually. This is a Non-commercial hangar and as such was not required to meet the Airport Advisory Committee. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a $200 transaction fee as a part of this process. 9. AB 18-260 Request to Waive FY19 Terrorism Insurance: The City of McCall has received its ICRMP Policy renewal for FY19. Included in our insurance policy is terrorism coverage for ICRMP Members as a whole for $20,000,000. The coverage is provided for all ICRMP members to be shared by any and all affected by acts of terrorism, at no additional cost to the City. ICRMP also has available additional terrorism insurance for the additional cost of $38,680 over our renewal amount to cover our total insured property of $38,679,617. In order for an act of terrorism to be acknowledged, the Secretary of Treasury, in concurrence with the Secretary of State and the Attorney General of the United States, certifies that an event meets the definition of a "certified act of terrorism". In Accordance with the Terrorism Risk Act, December 26, 2007, ICRMP is required to offer coverage of all property they insure. The City of McCall must decide whether they desire the additional coverage, at the additional premium, or choose to reject the additional coverage. The Council rejected the additional Terrorism Insurance the last 5 years. MCCALL CITY COUNCIL Page 2 of 13 October 25, 2018 Regular Meeting 10. AB 18-261 Request to Adopt Resolution 18-23: Designating Signatories on the City of McCall's Bank Accounts: Resolution 18-23 adds Anette Spickard, City Manager as authorized to sign checks and other disbursements as well as designates her as an authorized Treasury Management signer to authorize treasury management services. US Bank form, Appendix A-1, is modified whenever there is a change to any of the signatories authorized to sign checks and other disbursements. US Bank form, Appendix B-1, is modified whenever there is a change to any of the authorized Treasury Management Signers. Any modifications to Appendix A-1 or Appendix B-1 are performed through resolution of the City Council. The signature authority for Jackie J. Aymon, Mayor, Bob Giles, Council President, BessieJo Wagner, City Clerk, and Linda Stokes, City Treasurer, remains unchanged. The Treasury Management signer authority of Linda Stokes, City Treasurer, also, remains unchanged. 11. AB 18-267 Request to Approve a new FY19 Hach® Service Partnership Contract: The FY19 HACH Service Partnership Contract and quotation that covers various Hach® process control instruments at the Water Treatment Plant. The system analyzes the condition of the raw water being processed for distribution to our customers. This service contract runs from 11-1-2018 to 10-31-2019 and includes two visits per year for calibration of the testing equipment, recommended maintenance and unlimited technical support calls. This will be our 5th year of obtaining the service agreement, which was set in motion when we began replacing the old antiquated system in 2014. 12. AB 18-273 Request for Approval of a Shred -it Agreement Addendum for the Police Department: The City of McCall has utilized the services provided by Shred -it since May of 2006. The Shred -it company recycles all the shredded paper products it processes. Through this process of recycling, the City of McCall has saved more than 6 trees a month. In 2011 the City renewed our contract with Shred -it and now have an open-ended contract for services. With the Police Department moving to a new location an addendum needs to be approved to activate service to the new location. 13. AB 18-275 Request for Approval the Purchase of a new ClorTec® Chlorine Generation Machine for the Water Treatment Plant: The Water Treatment Department is scheduled to replace its chlorine generation machine. The existing machine is at the end of its useful life (over 20 years) and replacement parts can no longer be purchased for it. This component replacement was identified in the 2017 Water System Master Plan. The City authorized resolution 18-20 allowing for sole source procurement from De Nora Water Technologies Texas, LLC and ClorTec®. The new system will be capable of generating 225 pounds of sodium hypochlorite a day. This system is adequately sized to accommodate the water treatment facility at full capacity. Approving this purchase will allow for the City to submit 50% payment on 10/26/18. The system will then be manufactured and shipped within 14-16 weeks. Installation will occur in Spring 2019. Council Member Sowers moved to approve the Consent Agenda as submitted. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. MCCALL CITY COUNCIL Page 3 of 13 October 25, 2018 Regular Meeting WORK SESSION AB 18-278 Bear Basin and Meadows Road Maintenance Discussion Public Works Director Nathan Stewart and Streets Superintendent Cris Malvich presented the Bear Basin and Meadows Road maintenance discussion. At the request of Council, this work session discussed background, maintenance challenges, and current/future roadway maintenance options for Bear Basin Road and gravel Meadows Road. Public Works Director Nathan Stewart gave a brief history of Bear Basin Road and the limited maintenance of the road. He also spoke about Meadows Road, sharing the history and issues of it as well. Meadows Road is not maintained by the City. Mayor Aymon asked the Council members if they would like to hear comments from the neighbors who were present. The Council was in favor. Mayor Aymon opened the meeting to public comment at 5:52 p.m. Mike and Tracy Atkins of 1550 Bear Basin Road spoke about the increased usage of Meadows Road, and the amount of money they spend to maintain the roads. They are opposed to improvements made to Meadows Road and suggested the Council to pass an ordinance limiting motorized vehicle and initiate the speed limits set by Ordinance 896 set in 2012 to reduce the speed limit on Highway 55 to 45 mph to allow 4-wheelers, ATVs and UTVs to access to Bear Basin Road without being forced to use Meadows Road. If Meadows Road was privatized, it would be too cost prohibitive for the few homeowners there to bring the road up to city standards. Bi11 Senkosky of 1469 Meadows Road concerned with the 4-wheelers, ATVs and UTVs using Meadows Road and had angst over improving the road for recreational use. If some accommodation could be offered, it would be appreciated. Police Chief Justin Williams spoke on the speed limits and that Idaho Transportation District (ITD) did not approve the speed limit changes endorsed by Ordinance 896 so the ordinance was not enacted. Some back and forth discussion on the speed limit issue and ITD about a city's authority to change speed limits on a state highway ensued. Attorney Bill Nichols explained that in the past, cities were able to make changes to the speed limit on highways going through the city limits but those authorities were removed by the State in more recent years. Council Member Sowers asked if it would be possible to plow the road in the winter. Cris Malvich spoke on the equipment breakdown issues that happen with maintaining Bear Basin Road. Public Works Director Stewart explained the pros and cons of taking on the road maintenance. There was a discussion about vacating the road and make it a private driveway. Staff can investigate that option if desired. Dust abatement formal process would be addressed, and staff would have to look at establishing drainage but is hesitant to maintain the road more than it already is. If the City was to take on more maintenance with this road, it would need to be turned into a formal road and currently is not in the capital improvement budget. Mayor Aymon felt it was worth looking at it further and would like staff to look at options to assist the folks who live up there. MCCALL CITY COUNCIL Page 4 of 13 October 25, 2018 Regular Meeting PUBLIC HEARING AB 18-262 Request for approval to submit an Idaho Community Development Block Grant application for downtown street lighting Mayor Aymon opened the public hearing at 6:15 p.m. Economic Development Planner Delta James presented the Idaho Community Development Block Grant (ICDBG) application for downtown street lighting. The City of McCall is applying for funding from the Idaho Department of Commerce to alleviate conditions of slum and blight within the downtown core redevelopment area. Specifically, grant funds are requested to purchase street and intersection lighting to improve pedestrian safety and encourage economic development as part of the city's Downtown Core Reconstruction Project which includes sewer and water system improvements, curb, gutter, sidewalk, storm water improvements, undergrounding of utilities, and streetscape improvements including street trees and lighting with an overall estimated cost of $8,990,946 (all phases). The purpose of the project is to encourage .economic development, increase safe pedestrian access to local businesses, public facilities and transit, improve the appearance of the downtown area, address infrastructure deficiencies, and comply with ADA standards. The cost estimate has been developed by Horrocks Engineers. The ICDBG application requests $475,300 for the purchase of seventy (70) light poles and fixtures to be installed along 2nd Street, Lenora Street, Park Street, and 1 Street, and dedicates $47,530 of in -kind (staff) grant administration services. The ICDBG grant Executive Summary, preliminary budget, cost summary, a light fixture example, and project maps were distributed to Council. The ICDBG application handbook and application forms were available at the public hearing. A public hearing is a requirement of the application process and is identified in the ICDBG Citizen Participation Plan which was approved by the Council on October 6, 2011, as part of the City's 3rd Street Improvement Project (also ICDBG funded). Letters of support have been received but nothing in response to the public hearing. Receiving no written correspondence and hearing no public comments, Mayor Aymon closed the public hearing at 6:18 p.m. Council Member Giles moved to approve submittal of an Idaho Community Development Block Grant application and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. Mayor Aymon called for public comment at 6:19 p.m. MCCALL CITY COUNCIL October 25, 2018 Regular Meeting Page 5 of 13 John Rygh of 349 Carmen Drive commented on the Community Agreement with Midas Gold and requested the Council move slowly. He would like to ensure there is indemnification language included to protect the City and be transferrable to other companies if Midas is sold. He suggested being proactive and look into the Stillwater community agreement which is 190 pages, not 14 pages like the one McCall has been given. He wanted to encourage the Council to be diligent and drive a hard bargain. Hearing no additional comments, Mayor Aymon closed the comment period at 6:21 p.m. BUSINESS AGENDA AB 18-277 Request for Confirmation of the Information Systems Manager Appointment: Chris Curtin Human Resources Manager Traci Malvich presented the confirmation of the Information Systems Manager appointment. A recruitment effort for the City Information Systems Manager, which included a national search, was conducted over a period of approximately six weeks. Staff received many inquiries from those interested in the position. After reviewing all candidates for the position, three were selected for interview. The interviews took place on October 8, 2018, and the interview process included a panel of staff members and the City Manager. A follow up interview with finalist candidate, Chris Curtin, was held on October 11, 2018 which led to a decision to appoint him as our next Information Systems Manager. The City Manager has extended a conditional offer of employment to Chris Curtin, subject to Council confirmation. Chris Curtain has more than twenty-five years of Information Technology experience, including five years with the City of McCall as our Network Administrator. H e has led several very complex technology implementations throughout his career. The City has directly benefited from his expertise with gained efficiencies, and cost savings, organization wide, with the implementation of the Office 365 platform. He has a great vision for the future of technology in McCall, and staff is confident he will keep the City on the leading edge of technology advancement. He has shown his ability to develop strong, collaborative relationships both internally and externally, and is well versed in the future plans and needs of our organization and community. Mr. Curtain has demonstrated his dedication, knowledge, and experience throughout his career with the City of McCall. His combined experience, education, dedication to the organization and vision for future advancement in technology make him the ideal selection as the City of McCall's Information Systems Manager. Council Member Nielsen moved to confirm the City Manager's appointment of Chris Curtin as the Information Systems Manager, per McCall City Code 1-9-3(C). Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. AB 18-263 McCall Redevelopment Agency (MRA) Annual Report for the Urban Renewal District Rick Fereday, Chair of the McCall Redevelopment Agency (MRA), presented the Board's annual report for the Urban Renewal District. In 1965, the State of Idaho created the Idaho Urban Renewal Law to allow a city or county governing board to designate areas for urban renewal projects aimed MCCALL CITY COUNCIL Page 6 of 13 October 25, 2018 Regular Meeting at eliminating or preventing deteriorated or deteriorating areas and developing and revitalizing underutilized areas. An urban renewal agency, governed by a board of commissioners appointed by the Mayor and confirmed by the City Council, is responsible for overseeing implementation of urban renewal plans that outline the necessary projects for specific areas. The McCall Redevelopment Agency was formed by Resolution 6-90 on May 10, 1990, and the current Urban Renewal District encompasses the areas from 3rd Street running along the lake shore out to Roosevelt and Davis Streets down to Lick Creek Road. The MRA meets on the third Tuesday every month and consists of (7) seven members each serving a (3) three-year term. He updated the Council on the accomplishments of the MRA. Highlights included the addition of a new board member, the hiring of Phil Kushlan & Associates to advise on a new district, shared the divestment of the Pine Street parcel is still ongoing, was authorized a one-year bond for cost savings, and is working with Parks & Recreation for the unanticipated lakeshore improvement project north of the marina. He also talked about the Legacy Park paver project and the close out of the current urban renewal will be in 2021. AB 18-264 Environmental Advisory Committee (EAC) Report on Recycling Julia Thrower, chair of the Environmental Advisory Committee (EAC) presented the recycling report. During the McCall In Motion public outreach process, the City received significant feedback for a curbside recycling program and the complaints of the existing non -permitted recycling center on Deinhard Lane. City staff have met with Lake Shore Disposal and Valley County to discuss a City-wide curbside recycling program and relocation of the current recycle center to Lakefork. On January 11, 2018, Brian Hoffman from Lake Shore presented the current recycling market and proposed contract for a curbside recycling program. Council did not act and asked that the EAC research the recycling issue further. The City has several options, and with each option there are questions that must be answered: 1. Is City willing to be financially responsible for a recycling program? 2. How important is the environmental benefits of recycling and having a recycling program as part of creating a sustainable community to the City of McCall? 3. Which materials are worthwhile to recycle, either financially or environmentally, or both? 4. What financial risks is the City willing to take if a recycling program needs to be subsidized, whether in the short- or long-term? 5. If choosing a curbside program, should the City mandate that all properties have both a curbside trash and recycling service? 6. To what extent can Valley County and Lakeshore Disposal be willing partners to help make a City recycling program work? 7. How much are residents willing to pay for a curbside service, or alternatively, how far are residents willing to drive to recycle? The EAC believes the residents remain largely unaware of the options for recycling, and the advantages and disadvantages for each option, and recommends getting substantial public input through open forums and discussions (following the model used for the sewer consolidation issue) before embarking on any recycling program. Public participation will promote a sustainable MCCALL CITY COUNCIL Page 7 of 13 October 25, 2018 Regular Meeting decision by recognizing and communicating the needs and interests of all participants, including decision -makers. Mayor Aymon asked about mandatory trash service and Ms. Thrower indicated that most cities have mandatory trash service. McCall does not have a mandatory trash service and the lack of all residents on the service drives a higher cost of services to those who do have it. Some updates on the plans of Valley County is to remove the current facility in McCall and improve the Lake Fork facility. There was some additional discussion. AB 18-268 Request to Approve Conditional Use Permit CUP-18-11 for 201 Rio Vista Blvd. Bed and Breakfast City Planner Morgan Bessaw presented the Conditional Use Permit CUP-18-11 for 201 Rio Vista Blvd. Bed and Breakfast. A Conditional Use Permit application to operate a bed and breakfast in a residential zone has been submitted to the City. The structure is existing and was once used as the Northwest Passage Bed and Breakfast. The applicant has five individual rooms that will be rented out as well as a sixth two -bedroom suite. The applicant also proposes to utilize the bed and breakfast as their full-time residence. The public access is paved as well as six paved parking spaces. A gravel driveway is available for the residential use as well as seven additional parking spaces. During their regularly scheduled October 2, 2018 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended Conditional Use Permit application CUP-18-11 to the City Council for approval. Jennifer Peters, applicant, answered questions. City Planner Bessaw answered some questions on what standards a B&B must have and explained the differences in regulatory standards between short term rental, hotel, and boarding houses. Council Member Sowers moved to approve conditional use permit application CUP-18-11 for the 201 Rio Vista Bed and Breakfast as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 18-269 Appeal of Planning and Zoning Commission Decision: ROS-18-19 Lot 8 Reserve on Payette City Planner Morgan Bessaw presented the appeal of Planning and Zoning Commission Decision: ROS-18-19 Lot 8 Reserve on Payette. During its regularly scheduled September 11, 2018 meeting, the McCall Area Planning and Zoning Commission unanimously approved ROS-18-19 with conditions including prior to recordation, the applicant will receive final engineering approval. City staff met with the applicant and Payette Lakes Recreational Water and Sewer District (PLRWSD) staff in July and expressed the desire to preserve the areas shown as existing and proposed ingress / egress easement along the eastern side of the PLRWSD property for the potential of future roadway and/or pathway connections. This alignment is viewed as the most likely location for a street or pathway connection to the south with Morgan Drive. It is requested that PLRWSD and the applicant work with the City to craft language within the "proposed ingress / egress easement" document to allow this potential connection in the future. MCCALL CITY COUNCIL Page 8 of 13 October 25, 2018 Regular Meeting On September 21, 2018, the applicant appealed this condition within 10 days per MCC 3.15.08. The applicant stated that a public access easement could negatively impact the use of his property in the future and claimed that Payette Lakes Recreational Water and Sewer District is adamantly opposed to the City's easement condition as well. On October 15, 2018, City staff met with the sewer district to discuss the possibility of a public access agreement and was told that the sewer district board could not schedule the item on their agenda until after the October 25, 2018 City Council Meeting. Staff also met with the applicant and discussed an alternate proposal for public access on the applicant's parcel, rather than the district parcel, which is being reviewed. Staff recommends that the City Council table the appeal for no longer than sixty (60) days, for further study or hearing. Council Member Sowers moved to table the Appeal of Planning and Zoning Commission Decision: ROS-18-19 Lot 8 Reserve on Payette until December 13, 2018. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 18-265 Request for approval to submit a Local Rural Highway Investment Program (LRHIP) Grant Application for E. Park Street Reconstruction Economic Development Planner Delta James presented Local Rural Highway Investment Program (LRHIP) grant application for E. Park Street Reconstruction. The Local Highway Technical Assistance Council (LHTAC), in conjuction with the Idaho Transportation Department (ITD) administers the Local Rural Highway Investment Program (LRHIP) which is intended to assist small cities, counties and highway districts to improve the investment in their roadway infrastrucure. Eligible projects include reconstruction of existing roadways. The maximum grant award amount is $100,000. There is no required minimum grant funding match. This is the same funding source that helped support the 2017 reconstruction of Commerce Street. The grant's project completion timeline (FY20) coincides with the City's planned reconstruction of E. Park Street as part of Phase 2B of the Downtown Core Project. Therefore, the grant request will be targeted toward support of E. Park Street roadway reconstruction. It was clarified that the portion of E. Park Street to be reconstructed is the portio that runs betwwn 3rd Street and 1st Street. Council Member Giles moved to approve submittal of Local Rural Highway Investment Program grant request to the Local Highway Technical Assistance Council and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 18-276 Request to Approve Master Services Agreement between City of McCall and the Idaho Regional Optical Network, Inc. ("IRON"), an Idaho nonprofit corporation Information Systems Manager Chris Curtin presented a Master Services Agreement between the City of McCall and the Idaho Regional Optical Network, Inc. ("IRON"), an Idaho nonprofit corporation. Limited access to internet bandwidth in the City is a growing issue. Current providers operating within the City can provide maximum bandwidth up to 1 Gig. IRON acts as an MCCALL CITY COUNCIL Page 9 of 13 October 25, 2018 Regular Meeting intermediary to negotiate and provide "middle mile" internet connectivity and can provide speeds up to 10 Gig. The Master Services agreement will allow the City and IRON to agree to most of the terms that will govern future transactions or future agreements. It allows the involved parties to more quickly negotiate future transactions or agreements because they can rely on the strong foundation of the master agreement for future business so the same terms need not be repetitively negotiated. This does not bind the City to a bandwidth contract. Bandwidth services will be requested through a service order. The agreement has been reviewed by the City Attorney. Council Member Sowers moved to approve the Master Services Agreement between the City and IRON to allow further discussion related to "middle mile" bandwidth provisioning to the community and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote all voted aye and the motion carried. AB 18-271 Request to Approve Grant Agreement from Idaho Division of Aeronautics and Adoption of Resolution 18-22 for TXWY Land and Legal PH Airport Manager Jay Scherer presented the grant agreement from Idaho Division of Aeronautics and Adoption of Resolution 18-22 for TXWY Land and Legal PH. The Grant Agreement Program Number: F1198MYL and City Resolution is part of the grant match required by FAA Airport Improvement Program AIP-024 which reimburses the City for land acquisition costs and legal fees incurred to relocate the parallel taxiway. The grant is for 5% of allowable project costs not to exceed $8,624.94. The City portion of the grant match is expected to be $8,625.06. Council Member Giles moved to Approve the Grant Agreement with Idaho Transportation Department Division of Aeronautics. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. Council Member Nielsen moved to adopt and Read in full Resolution 18-22 authorizing the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. Resolution 18-22 was read in full by City Clerk BessieJo Wagner: WHEREAS, Resolution number 18-22 of City of McCall, Idaho accepting the Grant Offer of the State of Idaho through the Idaho Transportation Department, Division of Aeronautics, in the maximum amount of $8624.94 to be used under the Idaho Airport Aid Program, FS Program number: F198MYL, Project number: AIP-024 in the development of the McCall Municipal Airport; and Be it resolved by the Mayor and City Council of City of McCall, Idaho (herein referred to as the City as follows: Section 1. That the City shall accept the Grant Offer of the State of Idaho in the amount of $8, 624.94, for the purpose of obtaining State Aid under FS Program Number: F198MYL, Project Number: AIP-024 in the development of the McCall Municipal Airport; and MCCALL CITY COUNCIL Page 10 of 13 October 25, 2018 Regular Meeting Section 2. That the Mayor of the City of McCall City Council is hereby authorized and directed to sign the statement of Acceptance of said Grant Offer (entitled Acceptance) on behalf of the City, the City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City on the aforesaid statement of Acceptance; and Section 3. A true copy of the Grant Agreement referred to herein be attached hereto and made a part thereof AB 18-280 Request for Approval of T-O Agreement for Professional Services to relocate Parallel Taxiway "A" at the McCall Municipal Airport Airport Manager Jay Scherer presented T-O Agreement for Professional Services to relocate Parallel Taxiway "A" at the McCall Municipal Airport. The contract with T-O engineers is to provide and oversee various services required to design the parallel taxiway relocation project. T-O provided tasks include boundary survey of the recently acquired land, topographical survey of the parallel, ramp and triangle surfaces. Geotechnical evaluation of the soils in the project area and wildlife survey study will be subcontracted with oversight by T-O Engineers. Contract had been reviewed by the City Attorney. Council Member Nielsen moved to approve T-O Agreement for Professional Services to relocate Parallel Taxiway "A" at the McCall Municipal Airport and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye, and the motion carried. AB 18-272 Police Department Traffic Control Update Police Chief Justin Williams presented the traffic control update. He provided an overview of traffic control measures being implemented to address recent public concerns and shared a breakdown of the revenue generated by citations. In an effort to collect verifiable data, staff has approached Public Works to team up in using traffic counters to see the speed and number of vehicles in areas of concern so as to know better where the resources need to be utilized. Staff has investigated radar signs at a cost of $9,000 to $10,000 to install. The risk is when many are utilized, drivers start ignoring them. Another option is the E-ticket. The State of Idaho is moving to this process which is available through a grant. It is a device that scans a driver's license and auto populates a receipt in 4 to 7 minutes for a traffic violation versus 22 minutes to handwrite the ticket. The violation will automatically go to the State immediately as apposed to the long process to manually enter the information. The challenge is at Valley County, who is supportive but not at a place to implement the system at this time, so staff will be working with the County in the future. The County has been asking the City to go to the dispatch system (CAD), but technology is not in place at this time. The department is looking at putting laptops in the cars. Mayor Aymon will be attending the County Commissioners meeting on Nov 5th and will bring it up there. MCCALL CITY COUNCIL Page 11 of 13 October 25, 2018 Regular Meeting The City is the only agency in Valley County to provide law enforcement services 24-hours a day 7 days a week. It takes 7 officers to cover 24/7 services. More staff would be needed to provide dedicated traffic control. If the Council desires additional services, the City can look at bringing additional staff. It would take 4 more officers to cover dedicated traffic control. Council Member Giles asked if a 4-way stop possible on Lick Creek. Chief Williams would defer to a traffic study by Public Works in that area but he does not have any objections to that option. AB 18-274 Request the Approval of two Agreements with Airbnb, INC. to Register with the City of McCall to Collect and Remit Local Option Taxes for Short -Term Rentals Booked Through their Platform City Clerk BessieJo Wagner presented the agreements with Airbnb, INC. to register with the City of McCall to collect and remit local option taxes for short-term rentals booked through their platform. In 2017, the Idaho State Legislature passed House Bi11216 that states a short-term rental marketplace shall collect, report, and pay taxes imposed on the lodging operator or occupant of a short-term rental or vacation rental by any local government. Airbnb constitutes a short-term rental marketplace, as defined by Idaho Code. There were some differences of opinion on the part of Airbnb on whether Idaho code applied to all bookings both state and local. This resulted in the fact that Airbnb has not registered with the City of McCall to remit said taxes on behalf of their short- term rental clients. The City's attorneys have worked with the City of McCall and other resort cities in Idaho to resolve this issue and has come to an agreement with Airbnb that they will register and remit taxes to the City on behalf of their clients within the City of McCall. Under new state legislation, effective January 1, 2018, short-term rental marketplaces (AirBnB, VRBO, Homeaway, etc.) became responsible for the collection and remission of local option taxes on short-term rentals. See Idaho Code 63-1804. For reasons not specified, one marketplace, AirBnB, has been slow to get registered with local government entities to handle and remit LOT. This included failing to register and remit with the City of McCall. City Clerk Wagner shared the following with the Council: Over the summer of 2018, White Peterson, on behalf of the City of Ketchum, entered into discussions with AirBnB to remedy the situation, including getting AirBnB appropriately registered for remitting LOT going forward and for settling and resolving payment of LOT going back to January 1, 2018. Upon successful completion of those negotiations, White Peterson and AirBnB discussed using the same agreement approach to resolve LOT matters with respect to other local government clients of White Peterson, including the City of McCall. White Peterson has also discovered that a similar approach was used by the City of Driggs. Proposals for Consideration: 1 - Back Taxes Agreement: This agreement essentially settles at the proposed amount for the collection of LOT back to January 1, 2018. AirBnB proposed a settlement amount based off its analysis of its typical booking records. City staff has reviewed the proposed settlement amount and believes it is a reasonable and fair amount based on comparisons to other short-term rental marketplace remissions. This settlement is in lieu of the City taking enforcement action, including a potential audit of AirBnB's records, going back to January 1, 2018. MCCALL CITY COUNCIL Page 12 of 13 October•25, 2018 Regular Meeting 2 - Tax Collection Agreement: AirBnB requested this agreement to clarify roles and responsibilities for collecting LOT going forward. White Peterson, while working on this with the City of Ketchum, negotiated carefully to make sure the agreement did not undercut or supersede any of the state law or ordinance requirements. This agreement has the benefit of bringing AirBnB into compliance on collecting and remitting LOT going forward, without having to resort to an enforcement action. Alternative: The alternative to these agreements would be for the City of McCall to pursue an enforcement action against AirBnB. This would likely include pursuing an audit of AirBnB's records to determine short term rentals within McCall's jurisdiction going back to January 1, 2018. Such an enforcement action would be time-consuming and costly, which is why staff is recommending resolution instead via settlement and approval of these agreements. Council Member Giles moved to approve two agreements with Airbnb, INC. to register with the City of McCall to collect and remit local option taxes for short-term rentals booked through their platform and to remit back taxes and approve the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Council Member Giles asked to add to the November 29th agenda a Midas Gold Community Agreement discussion. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 7:57 p.m. 8 Se � ATTEST: i SE 1 > o * BessieJo Way 3', i` C 'Hi 'lima' MCCALL CITY COUNCIL October 25, 2018 Regular Meeting Page 13 of 13