HomeMy Public PortalAbout09) 7F Completion of Rosemead Blvd Safety Enhancement and Beautification Project ocrCity Council
December 16, 2014
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2 . On July 31 , 2012, Caltrans notified the City that the Federal Highway Administ ration,
with issuance of the E-76 document, approved the Project to proceed into the
construction phase.
3 . On August 17, August 22 , August 24 , and August 29, 2012 , the bid notice was
published in the San Gabriel Valley Tribune, Pasadena Star News , and Temple City
Highlander i nforming potential bidders of the Project. Van ir Constr uction
Management also began active ly marketing the Project to approp r iately l icensed
contractors and subcontractors v ia telephone, fax, and email.
4 . On October 4 , 2012 , five bids were received and opened .
5 . On October 6, 2012, the City Council approved a budget amendment of
$1 ,945,065 .00 for the Project increasing the construction budget from
$12 ,707,579.00 to $14,652 ,644 .00 .
6 . On October 16,2012, the City Counci l rejected the bids opened on October4, 2012,
because the two responsive b idde rs (Griffith Company and Exce l Paving) were over
budget , and authorized staff to rebid the Project.
7. On October 19, October 23 , and October 29 , 2012, the notice for the rebid was
published in the San Gabriel Valley Tribune, Pasadena Star News , and Temple City
Highlander informing potential bidders of the new bid dates for the Project.
8 . On November 6 , 2012, the City Council approved a budget amendment of
$1 ,189,375.00 for the Project thereby increasing the construction budget from
$14 ,652 ,644.00 to $15,842 ,019 .00 .
9 . On November 8 , 2012 , six bids were received and opened as summarized in the
following table.
Contractor Name Total Bid Number of Comment Alternatives
Los Angeles Engineering $15 ,773 ,914 .50 13 Lowest responsive
responsible bid
Griffith Company $15 ,811 ,6 2 7.13 11 2 nd lowest bid
Su ll y-Miller $15,814,820.60 9 3rd lowest bid
All American Asphalt $15,796 ,881 .00 6 4th lowest bid
Excel Paving $15 ,758 ,517.92 4 51h lowest bid
Minco $17 ,624 ,046 .11 0 61h lowest bid
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December 16,2014
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10 . On November 13, 2012, Griffith Company sent a letter of formal protest to the City
stating that the bid from Los Angeles Engineering neither committed to the
established Disadvantaged Business Enterprise (DBE) goal nor showed that a good
faith effort was made to meet the DBE goal.
11. On November 14, 2012, after careful review of Los Angeles Engineering's DBE and
Good Faith Effort submittals, the City's funding consultant, Avant-Garde, provided a
letter stating that Los Angeles Engineering had adequately satisfied the federal
Good Faith Effort requirement in lieu of meeting the DBE percentage requirement,
thereby satisfying the requirements of the bidding process.
12. On November 14, 2012, after reviewing the letter provided by Griffith Company, the
City Attorney recommended denial of the bid protest filed by the Griffith Company
on the grounds that the apparent low bidder met the federal Good Faith Effort
requirement and otherwise satisfied the requirements of the bidding process.
13 . On Novembe r 20, 2012, a contract was awarded to Los Angeles Engineering in the
amount of $15,773 ,914.50 .
14. On January 24, 2013, construction of the Project commenced . Throughout the
construction process , meetings were held with the Rosemead Boulevard Standing
Committee to review the progress of the Project.
15. On May 10, 2014, the Rosemead Boulevard Grand Opening event was held, which
served as the symbolic completion of the Project. Accordingly, staff and Los Angeles
Eng ineering agreed to a substantial completion date of May 11, 2014 for the
purposes of accepting the Project.
16. On October 24 , 2014, the Rosemead Boulevard Standing Committee reviewed the
Project and recommended the acceptance of the Project.
ANALYSIS :
Since Rosemead Boulevard was relinquished from state control to City jurisdiction in
March 2008, the City has eagerly sought to improve the safety, the multi-modal facilities ,
and access to businesses along Rosemead Boulevard . After a thorough design process
that began in December 2010, the final plans and specifications were expedited through
federa l and local agency approvals in early 2012.
The Project is a safety enhancement and beautification project that established
consistency along the entire length of Rosemead Boulevard (approximately two miles)
from Call ita Street on the north end to the south side of the Union Pacific railroad tracks
on the south end. The Project includes the following improvements:
City Council
December 16, 2014
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• Bicycle facilities ;
• Sidewalk, curb, and gutter;
• Accessibility improvements;
• New traffic signals and upgrades of existing signals;
• Rubberized pavement;
• Raised, irrigated, and landscaped roadway medians;
• Trees and landscaping;
• Bus pads, street lighting, street furnishings, decorative planters, entry monuments,
signage, and striping; and
• Transit-stop improvements and seating nodes.
Imp leme ntatio n of the Project improved the safety and appearance of Rosemead
Boulevard between the north and south city limits, transforming Temple City's segment
of Rosemead Boulevard from a regional hig hway into a multi-modal corridor.
The Project enhanced vehicular circulation on Rosemead Boulevard through changes to
some of the turning movement patterns, approach la ne changes, and signal control
changes at several intersectio ns along the corridor.
The Project enhanced pedestrian, bicycle, and public transit circulation of Rosemead
Boulevard thro ugh the provision of new sidewalks, transit stop improvements, bicycle
facilities, and other pedestrian and bicycle amenities. The provision for new trees and
other landscaping along sidewalks and within new medians, new street lighting, street
furnishings, decorative planters, reta ining walls, entry monuments, and signage enhance
the appearance of Rosemead Boulevard by providing consistent visual elements along
the length of the boulevard.
CONCLUSION:
The Project transfo rmed Rosemead Boulevard to a safe, attractive, and comfortably
accessed street for travel by all users, including pedestrians, bicyclists , motorists, and
public transit users of all ages and abilities.
The contract amount awarded to Lo s Angeles Engineering, Inc. is $15,773,914 .50. The
final construction cost is $15,537,122.70, which is $236,791.80 below the awarded
contract amount. The cost savings were the result of field adjustments for more cost
efficient implementation of various work items and alternatives, which were discussed
with the Standing Committee at regular meetings throughout the project. The contractor's
final invoice is attached as Attachment "A".
City Council
December 16, 2014
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FISCAL IMPACT:
The Project funds are in City's approved budget for CIP POS-11. There is no impact on
the Fiscal Year 2014-15 budget related to completion and acceptance of the construction
of the Project.
ATTACHMENT:
A. Contractor's Final Invoice
Invo i ce No .: 19 Invoice Period: from 8 /1/20 14 to 9 /26/2014
Invoice Date: 11 /3/2014 Rosemead Boulevard Safety Enhancement and Beautification
CONTRACTOR'S Project
I Project: Bid No.: POB-11-7.31.12; City Proj ect No.: P08·11 ; Federal Project PAY REQUEST Net Pay Amount: $4,695.11 Number: CML-5365{007)
Contractor: l Lo s Angele~:.nglnee rl ng, 'Address: 633 N. Barranca Avenue, Covina , CA 917231 Contractor Project ID: I 1 ~
Base Co ntract A mount $15,773.914.50
Change Orders to D ate -$236.791 .80
Total Contract Amount to Date $15,537' 122.70
Amount Invoiced to D ate $15,537.122.70
Amount Invoiced P reviously $15 ,443 .220.5 1
C u rre nt Invoice Amount $93.902.19
Less Rete ntion 5.00% $4 ,695.11
Net Amount to be Pa i d for t hi s Invoice Pei'iod (see below for an y adjustments) $89.207.08
Less amount wothheld for Slop Notices filed for tn•s No Date of NotiCe Amount Wlthheld w/1 25%
period (1.25% x stop no~ce amoonts-Stop No~ces SD 00 $0.00
Attached) S'J.OO
Plus amount of prevoous Stop Notices ror......,'dl monies No Date of ReteaS!! Am ount Wrthheld w/1 25%
were withhe ld but cleared by Con1rador for !Ills peood SCI.OO $0.00
(Cleared Stop Notices attached) S'.>OO
NET PAY AMOUNT TO BE ISSUED TO ESCROW BANK ACCOUNT FOR THIS PAY PERIOD $4,695.11
Quantities and Amou nts agreed an ac c epted by Contractor (LA Engineering , Inc.)
The Contractor certifies that the work covered by this Application fo r Payment has been completed i n accordance with the Name : Jeff Bird , Project M anager ,( LI A 77
Contract documents , that a ll amounts have been paid by the Contractor for work for w hich previous Certificates for Paym ent Signature: $/W'--7~ I
were issued and payments received from the Owner. and that current payment shown herein is now d ue. Date : i ll/~3L,F..c I~ / , ,
Pr ojec t In spec tor R eview a nd Approval Project Arc hitect/Enginee r Reviow and Approva l City A pproval
Qua ntities checked and ve rified Reviewed and approved Department Direct o r
Na m e: . Ronald Hanson (Geo-Advantec. Inc ) Name· Jill Wagner (Gruen Associates) N ame· Mich ael D. Fo rbes, Community Developm ent D1rector
'
Signature : Signature· Signature: I
Date: Date. Date: I
F e d eral Compliance Rev iew an d Approval Resident Engineer Recommendation City A pproval
Complia nce reviewed and approved Payment re commended Department D irec tor
Nam e : L1ssette Caleros (Avant--Garde. Inc.) Name. Michael Ackerman (T ra nstech Enginee rs) Name: T racey Hause, Fmance Di rector
Signature : Signature· Sig nature : I l
D ate: Date: ··~·· J Date· I i ·~--~--~----~-----. .. !
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