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Home My Public Portal About14) 7K Petty Cash and Visa Card ReportAGENDA ITEM ?.K. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE : Apri l 7 , 2015 TO : The Honorable City Counci l FROM: Bryan Cook , City Manager Via : Tracey L. Hause , Administ rative Services Di rector By: Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION : The City Counci l is requested to review , re ce ive and file the Petty Cash and Visa Card Report . BACKGROUND: 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis . 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis . ANALYSIS : In the interest of full transparen cy, the City Counci l is being requested to review the Petty Cash Rep o rt from February 17 , 2015 to March 19 , 2015 . The total of petty cash expe nd itures were $672.69 (Attachm ent "A "). The petty cash fund will be reimbursed after the City Counci l approves th e Apri l 7 , 2015 Warrant Register. Further, the City Council is being requested to review th e Visa Card Report from February 5 , 2015 to March 5 , 20 15. The tota l of th e Vi sa card expenditu res were $12,483.10 (Attachment "B") and were paid on the Apri l 7 , 2015 Warrant Reg ister. City Council April 7 , 2015 Page 2 of 2 CONCLUSION: As has been our past pra ctice , the attached Petty Cash and Visa Card Reports are being presented for Council review and for staff to answer any questions that they may have with regards to these expenditures . This practice seeks to avo id any potential misuse of public funds . FISCAL IMPACT: This item does not have an impact on th e Fiscal Year (FY) 2014-15 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge ATTACHMENT A Ac co unt No. Desc riptio n 4 7-970-83-44 90 $ 9.00 Parking fo r Landscape Show $ 9.00 47-970-82-4490 $ 29.00 Registration and Parking for Landscape Show $ 29.00 47-970-83-44 15 $ 5.44 Supplies for Veh ic le Operation $ 5.44 0 1-940-57-4690 $ 49.43 Food For Senior Lunar Event R 15-06 $ 49.2 1 Food For Senior Lunar Event $ 48.82 Food For Senior Lunar Event $ 39.24 Food For Senior Lu nar Event $ 37 .35 Food For Senior Lunar Event $ 224.05 01-940-57-4690 $ 34.00 Supplies for Drill T eam R15-04 $ 2 1.80 Supplies for Sta rs Club $ 55.80 01-940-57-4465 $ 27 .16 Supplies for Vol unteer Recognition R15-10 $ 27.16 0 1-940-57-4630 $ 48.00 Suppl ies for Ca mellia Float R 15-07 $ 36.18 Supplies for Ca mellia Float $ 84.18 01 -940-57-4630 $ 21.63 Supplies for Vol u nteer Recognition R 15-10 $ 2 1.63 01-930-53-4415 $ 10.00 Car Wash Unit #1 16 $ 10.00 01-910-46-4490 $ 17.16 Food for Meeting $ 17.16 01-9 10-46-4685 $ 38 .10 Volunteer L uncheon Rec ognition $ 25.00 Volunteer L uncheon Recognition $ 63.10 0 1-9 10-44-44 65 $ 1.8 1 Milage Reimb u rsement for Emilia Kokayko $ 1.81 0 1-910-44-4450 $ 24.99 Postage for VBM Ballots $ 24.99 0 1-910-44-4410 $ 36.85 Coffee for Training $ 28.00 Donut s for Election $ 28.00 Donuts for Election $ 92.85 0 1-910-4 1-4465 $ 6.52 Sup plies for Council Re organizat ion $ 6.52 $ 672.69 Grand T ot al Receipts# 15-0109 -15-0131 ATTACHMENT 8 VISA CARD CHARGES 2/5/15 -3/5/15 2/5/15 WORLD JORUNAL LA , LLC 630.00 Advertise for Notice of E lectio n 2/6/15 RALPHS 42 .92 Refreshments for City Council Meeti ng 2rT/15 SATMODO LLC 2,567 .24 Two Satellite Phones for the Emergency Operation Center 2/9/15 PARTY CITY 43.44 Supplies for the Planning Program 2/9/15 OFFICE DEPOT 50.10 Suppl ies for the Plann ing Program 2/10/15 DR I *PRINTING SERVICES 81 .05 Printing Cost for the Youth Committee Camellia Fest ival 2/11 /15 BUILDASIGN .COM 39.02 Printing Cost for the Youth Committee Camellia Fest iva l 2/11 /15 ESTY 68.20 Gift Boxes for Volunteer Luncheon 2/12/15 AMAZON MKTPLACE PMTS 98.40 Supplies for Volunteer Lu ncheon 2/12/15 PAYPAL* THEI NSPI RED (ETSY) 10.75 Supplies for Volunteer Luncheon 2/12/15 CONSUMER CRAFTS 80.03 Supplies for Volunteer L uncheon 2/13/15 HOTEL •BOOK O NLINE 313.24 Hotel Reg istration for Annua l City Managers Educat ion Seminar -Pub lic Safety Supervisor A rii zumi 2/13/15 AMAZON MKTPLACE PMTS 39.47 Supplies for the Yo uth Committee Camellia Festival 2/14/15 GOTPRINT.COM 49.98 C ity Council Reorganization Invitations 2/16/15 ASURION WIR ELESS 169.00 Replacement of iPhone 6 -Councilmember Sternqu ist 2/1 7/15 COSTCO.COM 275 .00 Gi ft Cards for Volunteer Luncheon Recognition 2/17/15 IN-N-OUT BURGER 500 .00 Deposit for Employee Re cogni ti on Lunch 2/17/15 CHIPOTLE 53.41 Food for City Counci l Meeting 2/18/15 TACOS EL CHAPARRITO 400 .00 Food for Neighborhood Watch 2/18/15 888 SEAFOOD RESTAURANT 600 .00 Food for Lunar New Year Event 2/19/15 RALPHS 48 .84 Refreshments for La w Enforcement Specia l Events Page 1 of 3 VISA CARD CHARGES 2/5/15 -3/5/15 2/20/15 DIRECTV SERVICE 79.98 Monthly Service Fee 2/20/15 CITY CLERKS ASSOCIATION 595 .00 CCAC Reg istration -City Clerk Kuo 2/20/15 ALASKA AIR 268 .20 Airfare To Sem inar -City Clerk Kuo 2/20/15 IN*CUSTOMER SERVICE 333 .78 Purchase of Twenty Copies of The Science of Service Books 2/23/15 CAPIO 250.00 Award Entry Fees for the Excellence in Communications Awards 2/23/15 AMPCO 6 .00 Parking -C ity Manager Cook from Meeting with Metro CEO 2/24/15 AMERICAN PLANNING ASSOCIATION 670.00 Membership -Community Development Director Forbes 2/24/15 CAPIO 300.00 Powerful Public Presentations Training -City Manager Cook, Assistant to the City Manager/ Economic Development Manager Haworth, Executive Assistant to the City Manager Corella , City Clerk Kuo, and Administrative Services Director Hause 2/24/15 CH IPOTLE 56 .35 Food for C ity Cou ncil Meeting 2/24/15 MUNICIPAL MANAGEMENT ASSOCATIO N 95.00 MMASC 2015 Winter Forum -Executive Assistant to the City Manager Corella 2/25/15 PAYPAL* THEINSPIRED (ETSY) 10.75 Suppl ies for Volunteer Luncheon 2/25/15 WRISTBANDSONLINE 127.85 Supplies for Youth Special Event 2/27/15 DT*DULUTH TRADING CO. 774 .00 Un iforms for Parks Maintenance Staff 2/27/15 MARRIOTT MARINA 20 .00 Parking to attend the Annual City Manager's Educat ion Seminar-City Manager Cook 2/28/15 WALMART.COM 88 .14 Supplies for City Clerk Department 3/2/15 MICHAELS 30 .61 Suppl ies for Volunteer Luncheon 3/2/15 COSTPLUS 195.92 Suppl ies for Volunteer Luncheon 3/2/15 IN*CUSTOMER SERVICE 334 .08 Purchase of Twenty Copies of The Science of Service Books 3/3/15 CAPIO 225 .00 Membership -Management Analyst Kenareki 3/3/15 CAPIO 425 .00 Annua l Conference -Management Analyst Kenarek i Page 2 of 3 I VISA CARD CHARGES I 2/5/15 -3/5/15 3/3/15 AMERICAN FOR THE ARTS 200.00 Memberships -Public Arts Commissioners Kim , Rachford , Assistant to the City Manager/ Economic Development Manager Haworth, and Management Analyst Kenareki 3/3/15 HILTON 586.86 Hotel Reg istration -Management Analyst Kenarek i 3/4/15 DE .ARTS FOR LA 125 .00 Membership Due 3/5/15 T ARGET. COM 230 .00 Gift Cards for Volunteer Lu ncheon Recogni tion 3/5/15 RENA ISSA NCE 267 .54 Hotel Registration -Counci lmembers Sternqu ist , Vizcarra 3/5/15 RALPHS 27 .95 Refreshments for City Council Reorganiza tion TOTAL 12 ,483.10 Page 3 of 3