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HomeMy Public PortalAbout2018.02.22 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall February 22, 2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Public Hearing Proclamations Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:32 p.m. Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member Sowers all answered roll call. Council Member Holmes was absent. City staff members present were Bill Nichols, City Attorney; Anette Spickard, City Manager; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community and Economic Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Eric McCormick, Golf Course Superintendent; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: 1. Special Council Meeting Minutes Draft — July 28, 2017 2. Regular Council Meeting Minutes Draft — November 9, 2017 3. Regular Council Meeting Minutes Draft — February 8, 2018 MCCALL CITY COUNCIL February 22, 2018 Regular Meeting Minutes Page 1 of 15 4. Payroll Report for period ending — February 9, 2018 5. Clerk Report 6. Warrant Register — GL 7. Warrant Register — Vendor 8. AB 18-42 Request to Adopt Resolution 18-07 Signatories on City Safe Deposit Box 9. AB 18-49 Treasurer's Report as Required by IC 50-208 Council Member Giles moved to approve the Consent Agenda as submitted. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon and Council Member Sowers all voted aye and the motion carried. WORK SESSION AB 18-37 Urban Renewal District Creation This work session was intended to include the McCall City Council and the McCall Redevelopment Agency (MRA) Board; however, the MRA Board members were unable to attend. The purpose of this work session was to provide the 101 of how urban renewal districts work and their functions. The work session also included how new districts are created. Meghan Sullivan Conrad from Elam & Burke, P.A., one of the leading experts on urban renewal districts in Idaho, presented the information to the Council. PUBLIC COMMENT Mayor Aymon called for public comment at 6:09 p.m. Mark Wood, representative from the McCall Area Snowmobilers, feels the proposed language to the Local Option Tax Ordinance is prohibitive to the club receiving those funds. Hearing no comments, Mayor Aymon closed the comment period at 6:llp.m. PUBLIC HEARING AB 18-47 Request to Approve SUB-18-02, PUD-05-01: Fairways at Whitetail Club Preliminary Plat and Final Plan Amendment Mayor Aymon opened the public hearing for SUB-18-02, PUD-05-01: Fairways at Whitetail Club Preliminary Plat and Final Plan Amendment at 6:13 p.m. City Planner Morgan Bessaw presented the request to Approve SUB-18-02, PUD-05-01: Fairways at Whitetail Club Preliminary Plat and Final Plan Amendment. Shore Lodge Whitetail LLC Planned Unit Development Final Plan Amendment and Subdivision Preliminary Plat applications to create a new thirty-nine (39) unit subdivision with seventeen (17) two -unit townhomes (thirty- four units) and five (5) large estate lots. Additionally, the applicant proposes to amend the Whitetail Planned Unit Development (PUD) to: MCCALL CITY COUNCIL February 22, 2018 Regular Meeting Minutes Page 2 of 15 1. Remove two parcels of land formerly known as the Timbercrest Parcels from the Whitetail Planned Unit Development. 2. Show the lot configuration of the Fairways at Whitetail Club Plat on the Land Use Plan. 3. Adjust the residential density calculations for the PUD based on the proposed 34 townhome units and 5 residential estate lots proposed in the Fairways at Whitetail Club Plat and to account for the removal of the Timbercrest Parcels from the PUD. (Thirty-five (35) residential units remaining) 4. Modify the Whitetail Design Guidelines to include designs applicable to the proposed Fairways Townhomes. 5. The application proposes alleviation from McCall City Code and McCall Design Guideline provisions pertaining to lot coverage, garage standards, and street slopes. At its January 9, 2018 meeting, the McCall Area Planning and Zoning Commission held a public hearing and recommended the Subdivision Preliminary Plat Application and PUD Amendment for approval to City Council. The Staff Report, draft Findings of Fact documents, and application materials were presented to Council. No public comments had been received prior to the Council Meeting. Dan Scott, President of Whitetail applicant, presented some high-level details of their proposal to Council. He clarified where the development will be next to the Whitetail Golf Course. Mr. Scott showed how this development and the Broken Timber Subdivision are related. The plan was to put in the infrastructure in summer of 2018 and start building in the fall. Mr. Scott introduced Jeff Townsend. Mr. Townsend with Resort Concepts clarified the proposed streetscapes and topography of the site. He also demonstrated the lot coverages and the emergency access through the Broken Timber Subdivision as part of Verita and Timber Crest Loop. Rick Hermes of Resort Concepts described the architecture and design of the homes to be built. Amy Pemberton, legal counsel for the applicant covered the relaxations of code requested. It was clarified that the only connection between the Whitetail proposal and the Broken Timber project is the emergency access road, other than that the two projects are completely separate. Planner Bessaw covered the outstanding conditions of approval: 1. Approval of the Planned Unit Development Final Plan Amendment application (PUD-05- 01) shall be contingent upon McCall City Council approval of the Fairways at Whitetail Subdivision Preliminary Plat application (SUB-18-02). 2. Approval of the Subdivision Preliminary Plat application (SUB-18-02) shall be contingent upon McCall City Council approval of the Planned Unit Development Final Plan Amendment application (PUD-05-01). 3. Prior to any site grading or disturbance, the applicant shall obtain final engineering approval from the McCall City Engineer of project final civil designs. 4. Prior to submittal of the Final Subdivision Plat application, the plat shall be revised to include a note identifying that the plat has been tied to the City of McCall control points and two control ties shall be provided in accordance with the McCall Digital Data Submission Standards. MCCALL CITY COUNCIL Page 3 of 15 February 22, 2018 Regular Meeting Minutes 5. Pursuant to McCall City Code (MCC 9.2.06.H), preliminary subdivision plat approval shall lapse and become void whenever the applicant has not applied for final plat approval within eighteen (18) months from the date of preliminary plat approval by McCall City Council. Alternatively, the applicant shall obtain approval of a Development Agreement with the City that details a phasing plan and completion timeline. 6. Prior to execution and recordation of the Subdivision Final Plat, the applicant shall construct; water, sewer, and private road infrastructure; landscaping within the common and open areas; and shall obtain final approval of these aspects from the City of McCall. Alternatively, the applicant shall obtain approval of a Development Agreement with the City and shall provide financial assurances for any deferred improvements. 7. Prior to execution and recordation of the Subdivision Final Plat, a name for the emergency access road must be reviewed and approved by both the City and the Valley County Planning and Zoning Department and the road name indicated on the plat. 8. Prior to execution and recordation of the Subdivision Final Plat, all easements, including utility, emergency access, recreation, and snow removal, shall be indicated on the final plat and shall be formally documented with signed declarations and recorded with the plat. 9. A full set of as built (record) drawings of all improvements intended for public use and maintenance, including, but not limited to, water and sewer lines, and including also private and public streets, shall be furnished to the City of McCall within sixty (60) days of completion of the construction. Planner Bessaw clarified that there had been written comments received. Hearing no additional comments, Mayor Aymon closed the public hearing at 6:51p.m. Council Member Nielsen requested that the Council hear the next item prior to making a decision. Council Member Nielsen moved to table the decision request to approve SUB-18-02, PUD- 05-01: Fairways at Whitetail Club Preliminary Plat and Final Plan Amendment until after the Council hears the request to approve SUB-18-03, PUD-18-02: Broken Timber Subdivision Preliminary Plat and Planned Unit Development General Plan Applications Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye and the motion carried. AB 18-46 Request to Approve SUB-18-03, PUD-18-02: Broken Timber Subdivision Preliminary Plat and Planned Unit Development General Plan Applications Mayor Aymon opened the public hearing for SUB-18-03, PUD-18-02: Broken Timber Subdivision Preliminary Plat and Planned Unit Development General Plan Applications at 6:54 p.m. City Planner Morgan Bessaw presented request to approve SUB-18-03, PUD-18-02: Broken Timber Subdivision Preliminary Plat and Planned Unit Development General Plan Applications. The applicant, Shore Lodge Whitetail LLC, has applied for Planned Unit Development General Plan and Subdivision Preliminary Plat applications to create a new seven (7) unit subdivision and MCCALL CITY COUNCIL Page 4 of 15 February 22, 2018 Regular Meeting Minutes planned unit development adjacent to Timbercrest Subdivision. The applicant does not request any relaxations of the McCall City Code as part of the PUD. The developer proposes to complete all improvements prior to execution of the final subdivision plat, so a development agreement is not necessary. The development includes the following amenities incorporated in the preliminary plan: 1. Open space satisfying the minimum requirement which is accessible by all proposed lots. 2. Two iron benches for property owner use, one in each open space parcel. At its January 9, 2018 meeting, the McCall Area Planning and Zoning Commission held a public hearing and recommended the Subdivision Preliminary Plat Application and Planned Unit Development General Plan Application for approval to City Council. Dan Scott President Shore Lodge, Whitetail presented the project to Council. The subdivision has 7 platted lots that will be sold. He stated that they really needed the land to provide an emergency access to Fairways at Whitetail Club subdivision. Amy Pemberton, counsel for applicant provided the following: 1. Total Project Acreage: 6.58 acres. 2. The applicant is applying for a density of 7 residential units in the Broken Timber PUD, and there will be 7 single family lots in the Broken Timber Plat. This results in about 1.06 units per acre. The 7 lots will be sold as bare ground. There will only be a single plat — the property will not be platted in Phases. 3. MCC 3.10.08(F) requires that 10% of the gross area of the PUD is to be open space. Open Space of 0.66 acres is included on the Broken Timber Plat. 4. The Broken Timber Parcel is zoned R4. 5. This project is located within the City Limits. 6. Broken Timber complies with the purpose and intent of MCC 3.10.01 by preserving the natural features of the property planned for development, by promoting aesthetics, preventing disruption of natural drainage patterns, and efficient use of open spaces. The terrain is rolling and heavily wooded. With the previously designed 21 lot subdivision in the location of this PUD, the subdivision would conform to the R4 zoning requirements, but the reduction in density to 7 lots will be much more compatible with the surrounding subdivisions. The proposed plat also completes the access loop from Timbercrest Phase 1 to Verita. 7. No zoning changes or zoning map amendments or Comprehensive Plan amendments, variances, or floodplain permits are requested. 8. A single sewer connection for each lot in Broken Timber is allocated by the Payette Lakes Recreational Water and Sewer District ("PLRWSD"). The General Declaration will require that no accessory dwelling units, nor any other improvement that would require an additional sewer connection, is allowed in Broken Timber. 9. PUD amenities are to be proportionate to the size of the development. Broken Timber is a very small subdivision, with no ascertainable benefit to subjecting it to the PUD MCCALL CITY COUNCIL Page 5 of 15 February 22, 2018 Regular Meeting Minutes requirements. Therefore, the applicant proposed to utilize the provided open spaces as the amenities, and proposes to place one iron bench in Open Space A and one iron bench in Open Space B. 10. Timbercrest Loop is a continuation of a public road travelling through Timbercrest Phase 1 and will be a public road as located within Broken Timber as well. There is also an emergency access that connects the Fairways at Whitetail Club to Timbercrest Loop. The emergency access will be a private road, title to which will be transferred to the Whitetail Property Owners' Association. The emergency access is required to have an unobstructed width of 20' and must be plowed. The Whitetail Property Owners' Association will be required to maintain and plow the emergency access road. 11. Building setbacks will be in compliance with the applicable zoning regulations of the McCall City Code. 12. These lots will utilize City of McCall water and the Payette Lake Recreational Water & Sewer District sewer system. 13. Parking shall be accommodated on individual lots. 14. The applicant plans to construct infrastructure in the spring and summer of 2018 and proceed with an application for final plat in the spring and summer of 2018. The property will be platted in a single phase. Mr. Scott clarified for Council Member Nielsen that the access road will be completed as part of the Fairways at Whitetail Club project. Planner Bessaw covered the conditions of approval PUD: 1. Approval of the Planned Unit Development application (PUD-18-02) shall be contingent upon McCall City Council approval of the Subdivision Preliminary Plat application (SUB- 18-03). 2. Prior to any building permits being issued, the Payette Lakes Recreational Water and Sewer District must approve and accept the sewer infrastructure. 3. The PUD General Plan approval shall lapse and become void in the applicant has not submitted for PUD Final Plan approval within eighteen (18) months of approval of the PUD General Plan. SUB: 1. Approval of the Subdivision Preliminary Plat application (SUB-18-03) shall be contingent upon McCall City Council approval of the companion Planned Unit Development application (PUD-18-02). 2. Prior to any site grading or disturbance, the applicant shall obtain final engineering approval from the McCall City Engineer of project final civil designs. 3. Pursuant to McCall City Code (MCC 9.2.06.H), preliminary subdivision plat approval shall lapse and become void whenever the applicant has not applied for final plat approval within eighteen (18) months from the date of preliminary plat approval by McCall City Council. Alternatively, the applicant shall obtain approval of a Development Agreement with the City that details a phasing plan and completion timeline. MCCALL CITY COUNCIL Page 6 of 15 February 22, 2018 Regular Meeting Minutes 4. Prior to submittal of the Final Plat for review by the McCall Area Planning and Zoning Commission, the applicant shall provide subdivision design guidelines that shall, at a minimum, meet the development standards of McCall City Code Title 3 and Title 9. Design Guidelines may be part of the subdivision CC&Rs or a standalone document, or a combination thereof 5. Prior to execution and recordation of the Final Plat, the applicant shall provide a maintenance reserve funding plan schedule for the private road for review and approval by the City Engineer. 6. Prior to execution and recordation of the Subdivision Final Plat, the applicant shall construct; water, sewer, and road infrastructure and shall obtain final approval of these aspects from the City of McCall and the Payette Lakes Recreational Water and Sewer District. Alternatively, the applicant shall obtain approval of a Development Agreement with the City and shall provide financial assurances for any deferred improvements. 7. Prior to execution and recordation of the Subdivision Final Plat, a name for the private road must be confirmed and approved by both the City and the Valley County Planning and Zoning Department and the correct road name indicated on the plat. 8. Prior to execution and recordation of the Subdivision Final Plat, all easements shall be indicated on the final plat and shall be formally documented with signed declarations and recorded with the plat. 9. Prior to execution and recordation of the Subdivision Final Plat, the applicant shall provide digital files of the plat in accordance with the McCall Digital Data Submission Standards. 10. A full set of as built (record) drawings of all improvements intended for public use and maintenance, including, but not limited to, water and sewer lines, and including also private and public streets, shall be furnished to the City of McCall within sixty (60) days of completion of the construction. Hearing no additional comments, Mayor Aymon closed the public hearing at 7:08 p.m. Council Member Nielsen moved to approve Planned Unit Development General Plan application PUD-18-02 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye and the motion carried. Council Member Nielsen moved to approve Subdivision Preliminary Plat application SUB- 18-03 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye and the motion carried. Mayor Aymon called for discussion on the Fairways at Whitetail Club project, there was no additional discussion. MCCALL CITY COUNCIL Page 7 of 15 February 22, 2018 Regular Meeting Minutes Council Member Sowers moved to approve Planned Unit Development Amendment application PUD-05-01 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Holmes all voted aye and the motion carried. Council Member Giles moved to approve Subdivision Preliminary Plat application SUB-18- 02 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye and the motion carried. AB 18-38 Request to Approve Resolution 18-06: Adopting Community and Economic Development related fees changes Mayor Aymon opened the public hearing for Community and Economic Development related fees changes at 7:12 p.m. Community and Economic Development Director Michelle Groenevelt introduced the new fee schedule to Council. The intent of the establishment of revised and new fees is to compensate for the cost of staff time associated with the negotiation, review, and approval process for land use applications, building permits and GIS products and services. Staff has reviewed all the land use related fees and adjusted fees and added fees to ensure fees will cover current staff time. The Resolution combines the Department's fees schedule to include planning, building and GIS that were adopted as separate resolutions in the past. The City Engineer fees were increased from $65/hr to $75/hr and the custom mapping was increased from $45/hr to $55/hr. The new fees include a fence permit, demo permit, fireplace permit, zoning map, street map, and outdoor recreation map. Hearing no additional comments, Mayor Aymon closed the public hearing at 7:17 p.m. Council Member Sowers moved to approve Resolution 18-06 adopting Community and Economic Development related fees changes and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. PROCLAMATIONS AB 18-39 Request to Proclaim March 2, 2018 as Celebration of Idaho Dav in the City of McCall In 2014, the Idaho Legislature established an official Idaho Day to be observed March 4fh each year with a proclamation from the governor and programs at the State Capitol, as well as events and activities in communities statewide. 2018's theme is "Idaho Remembers," in honor of the MCCALL CITY COUNCIL February 22, 2018 Regular Meeting Minutes Page 8 of 15 100th anniversary of the WWI Armistice and all Idaho Veterans who have served. Due to March 4th falling on a Sunday, Idaho Day will be observed on March 5th at the Capitol. Last year, the states Capitol building both the House and Senate Chambers recognized Idaho Day with special programs; schools and libraries displayed Idaho-themed books and held Idaho trivia quizzes, Idaho Rendezvous, and numerous other activities. The McCall City Library is hosting an Idaho History day on March 2th, and the Barbara Morgan Elementary School 4th graders and teachers will be coming for fun Idaho related activities. In support of the Elementary School and the McCall Public Library staff is recommending that March 2 be recognized as Idaho Day in McCall. Council Member Giles moved to proclaim March 2, 2018 as the celebration of Idaho Day in the City of McCall and authorize the Mayor to sign the proclamation. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. Mayor Aymon Read the proclamation AB 18-40 Request to Proclaim March 2, 2018 as National Education Association's Read Across America Day City Clerk BessieJo Wagner presented the requested Read Across America Day Proclamation. The National Education Association (NEA) is building a nation of readers through its signature program, NEA's Read Across America. Now in its 21st year, this year-round program focuses on motivating children and teens to read through events, partnerships, and reading resources. Hang on to your hats! It's time to gear up for NEA's Read Across America Day and go wild for reading! On March 2, tip your hat to Dr. Seuss. Barbara Morgan Elementary will be recognizing the event with "Cat in the Hat" hat day, school wide "Drop Everything and Read" between 12:40-1:00, as well as classroom Dr. Seuss activities throughout the day. Teachers will schedule any interested Guest Readers to come in this day and read favorite books/Dr. Seuss books to the class because... "You're never too old, too wacky, too wild, to pick up a book and read with a child!" Council Member Sowers moved to proclaim March 2, 2018 as Read Across America Day in McCall and authorize the Mayor to sign the proclamation. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. Mayor Aymon read the proclamation BUSINESS AGENDA MCCALL CITY COUNCIL February 22, 2018 Regular Meeting Minutes Page 9 of 15 AB 18-43 Request the Appointment of John Farmer to the Historic Preservation Commission Historic Preservation Commission Chairperson Gary Thompson presented the request to appoint John Farmer to the Historic Preservation Commission. The Historical Preservation Commission (HPC) is responsible for conducting a survey of local historic properties and recommending methods necessary to preserve, maintain and restore historic properties. The Commission also conducts educational and interpretive programs and reviews nominations of properties to the National Register of Historic Places. Sandi Hammond resigned her position on the HPC in October 2017. The open position was advertised and generated one response from John Farmer. HPC Chairperson Gary Thompson and staff member John Powell had phone interviews with John Farmer. The Historic Preservation Commission met on February 12, 2018 to review the applicant and voted to recommend to the Council the appointment of John Farmer to the open position on the Historic Preservation Commission. Council Member Giles moved to appoint John Farmer to a three year term on the McCall Historic Preservation Commission with term expiring in February, 2021. Council Member Sowers seconded the motion. In a voice vote Council Member Giles, Council Member Sowers, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. AB 18-45 Request to Approve the Appointment of Samuel Thompson to the McCall Area Planning and Zoning Commission Fallon Fereday presented the request to appoint Samuel Thompson to the McCall Area Planning and Zoning Commission. The McCall Area Planning and Zoning Commission consists of seven (7) members: four (4) appointed by the Mayor with consent of the Council, and three (3) appointed by the Board of Valley County Commissioners. All members must be residents of the city or the area of city impact for a period of at least two (2) years prior to appointment (MCC 3.12.02). Amanda Thompson, a current member of the Planning and Zoning Commission, is resigning mid- term thereby creating one position vacancy for a partial term. The position opening was advertised, resulting in three individuals submitting letters expressing interest in serving on the Commission; Lynn Cromar, Robert Lyons, and Samuel Thompson. At its February 6, 2018 regularly scheduled meeting, the Planning and Zoning Commission reviewed the submitted letters of interest, and invited the applicants to present their qualifications and basis of interest in serving on the Commission. After discussion, the Commission unanimously recommended to City Council Samuel Thompson, PE to fill the vacant position. This candidate demonstrated the greatest interest in the position, having attended almost every Planning and Zoning Commission meeting for the last year as a member of the public. This position will expire May, 2019. Council Member Nielsen moved to approve the recommendation of the McCall Area Planning and Zoning Commission and appoint Samuel Thompson to the Planning and MCCALL CITY COUNCIL Page 10 of 15 February 22, 2018 Regular Meeting Minutes Zoning Commission, to finish out a partial term expiring May, 2019. Council Member Giles seconded the motion. In a voice vote all voted aye and the motion carried. AB 18-41 Golf Advisory Committee Annual Report Roger Snodgrass, the Golf Advisory Committee Chair presented Council with the Golf Advisory Committee's annual report. The Golf Advisory Committee (GAC) is established to advise and make recommendations to the McCall City Council on matters pertaining to the operation and maintenance of the McCall Municipal Golf Course. AB 18-44 Request for Approval to Submit an Idaho ADA Curb Ramp Grant Application to the Idaho Transportation Department Idaho Transportation Department (ITD) manages the Idaho ADA Curb Ramp grant program which provides funding to local jurisdictions to bring noncompliant curb ramps along the state highway system up to current ADA standards. ITD has determined that the curb ramps near the Ice and Events Centre and Chevron Station at southeast and southwest corners of the 2nd Street and E. Lake Street (SH 55) intersection are eligible for replacement through this grant program. Horrocks Engineers has estimated the total cost of replacement of the ramps to be $12,681.There is no required funding match from the City of McCall, so the full cost of the project is included in the grant request amount. The grant application is due March 2, 2018. If awarded, the curb ramp replacement must occur between spring 2019 and summer 2021. This allows for the project to be completed in conjuction with the City's planned reconstructon of 2nd Street, creating efficiancies in project management, mobilization, and construction scheduling. Council Member Sowers moved to approve submission of an Idaho ADA Curb Ramp Grant application to Idaho Transportation Department and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. AB 18-52 Request to Approve a Contract with EideBailly for Audit Services Treasurer Linda Stokes presented the request to approve a contract with EideBailly for Audit Services.The audit engagement letter states the terms underwhich the audit will be conducted by Eidebailly, management's responsibilities, states the fees and timing of the audit, the signifcant findings Eidebailly will communicate to the Members of the City Council, as well as dispute resolution, limitation of damages, time limitation, indemity, and assignments prohibited. In recent history, the engagement letter has been signed by the City Manager. However, in light of recent information regarding what does and does not constitute an agreement and/or contract and therefore requires council approval, staff is presenting this engagement letter to the Council for approval. Council Member Giles moved to approve the engagement letter from Eidebailly for the FY17 Audit and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a voice vote Council Member Giles, Council Member Sowers, Mayor MCCALL CITY COUNCIL Page 11 of 15 February 22, 2018 Regular Meeting Minutes Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. AB 18-48 Review of Public Comments Related to the Renewal of the 3% Local Option Tax and Request to Finalize the Allowable Uses for the 3% Occupancy Local Option Tax 2018 Ballot The City of McCall currently has two diffent Local Option Taxes. An ordinance passed by the voters in 2015 was a 10 year ordinance effective January 1, 2016-December 31, 2025; the funds to be used for construction and maintenance of public streets and sidewalks. The other ordinance was passed by voters in 2011 that was for 7 years, effective January 1, 2012-December 31, 2018; the funds to be used for a variety of puposes — (A) Streets, sidewalks and pathways, public transit, pedestrian crosswalks, and transportation; (B) Construction and maintenance of cultural and recreational facilities, including the McCall Municipal Golf Course and Library (C) Recreational and cultural activities including but not limited to library, community art and cultural events (D) Parks maintenance, development and beautification (E) Animal shelters such as MCPAWS (F) Direct costs to collect and enforce the tax (G) Marketing, advertising, tourism development and event promotion As a result of several meetings in an attempt to finalize an ordinance for the May 2018 ballot, to replace the one that is due to expire at the end of this year, a Special Community Meeting was held on February 7, 2018 to educate the public on the changes and to give the public a final opportunity to weigh in on the allowable uses. All the comments received at that meeting, along with the survey that was done in October of 2017, have been compiled and the the Council received a memo which summarizes the results. Communications Manager Erin Greaves stated that since August 31, 2017, staff has collected public input on the Local Option Tax in the form of online survey and most recently a public meeting on February 7, 2018, that included Council, staff and the public. The following results were presented: 303 Online Responses 140 Submitted Public Meeting Responses 162 Meeting Attendees 1 562 Blog Post Views City Clerk BessieJo Wagner made the following recommendations: PURPOSES FOR USE OF REVENUES DERIVED FROM TAXES: The local option non -property tax revenue derived from and collected under this Chapter shall be used for direct costs to collect and enforce the tax and only for the following public purposes: (A) Public streets, sidewalks and pathways, public transit, pedestrian crosswalks, and public transportation (B) Construction and maintenance of public cultural and recreational facilities (C) Services for public recreational and cultural activities (D) Public parks maintenance, development, and beautification (E) Sheltering and or spay and/or neutering of stray animals found in the City (F) City Local housing program as recommended in the McCall Housing Strategy MCCALL CITY COUNCIL Page 12 of 15 February 22, 2018 Regular Meeting Minutes (G) Services for City marketing, advertising, tourism development and City event promotion. Staff recommends leaving in the words "construction and development" even though there was some feedback to remove. Considering the library expansion project and the need to show continued development at River Front Park these words are needed. There was some feedback to remove letter (E) since this is also funded through the general fund (FY18 $40,000). Please note that if the LOT is renewed at the ballot in May, staff will hold public clinics on how to fill out applications for the LOT funds as well as an educational meeting for the new LOT Commission, so they know what their role is and how to review the applications. Communications Manager Erin Greaves and City Clerk BessieJo Wagner walked the Council through the following series of questions based on the results of the surveys: The summary below outlines the public responses to each purpose of use, their rated importance of each item or whether they have chosen the item as one they would like to keep, remove or change. After reviewing staff notes, comments, questions and objections there are some clear concepts that need to be answered by council to move forward. For each of the purposes outlined the Council will be asked if they would like to keep it, change it based on public feedback, or eliminate it. "The local option non -property tax revenue derived from and collected under this Chapter shall be used for direct costs to collect and enforce the tax and only for the following municipal purposes:" ➢ City streets, sidewalks and pathways, pedestrian crosswalks, and public transportation o Survey Results • 81 % In Favor o Public Meeting Survey Results were collected at each table • 92% In Favor o Public Comments to note • Replacing "City" • Removing "streets" • Sidewalks very important ➢ Construction and maintenance of City cultural and recreational facilities, including the McCall Municipal Golf Course and McCall Municipal Library o Survey Results • 61 % In Favor o Public Meeting Survey Results • 85% In Favor o Public Comments to note • Removing "library and golf course" specifically • Replacing "City" • Not funding new construction ➢ Services for City recreational and cultural activities including but not limited to library, community art, recreational and cultural events and programs MCCALL CITY COUNCIL Page 13 of 15 February 22, 2018 Regular Meeting Minutes o Survey Results • 62% In Favor o Public Meeting Survey Results • 84% In Favor o Public Comments to note • Removing "library and golf course" specifically • Replacing "City" ➢ City parks maintenance, development, and beautification o Survey Results • 68% In Favor o Public Meeting Survey Results • 84% In Favor o Public Comments to note • Replacing "City" • Not funding new construction/development ➢ Sheltering and or spay and/or neutering of stray animals found in the City limits o Survey Results • 60% In Favor o Public Meeting Survey Results • 45% In Favor o Public Comments to note • Replacing "City" ➢ City Local housing program as recommended in the McCall Housing Strategy o Survey Results • Not included in original survey. o Public Meeting Survey Results • 61 % In Favor o Public Comments to note • Doesn't have a clear focus • A high priority ➢ Services for City marketing, advertising, tourism development and City event promotion. o Survey Results • 46% In Favor o Public Meeting Survey Results • 73% In Favor o Public Comments to note • Replace "City" • Why not ITC in reference to Chamber of Commerce Funding? After a very in-depth discussion of each of the presented items the Communications Manager Greaves described the way forward to Council. She shared the process for communicating the ordinance to the public and the importance of voting. Staff will be well versed on the ordinance. MCCALL CITY COUNCIL Page 14 of 15 February 22, 2018 Regular Meeting Minutes Staff will work with legal counsel to finalize an Ordinance based on the feedback and result of each topic and bring back to the Council for final approval. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 9:23 p.m. ATTEST: BessieJo W. _ner, City erk MCCALL CITY COUNCIL Page 15 of 15 February 22, 2018 Regular Meeting Minutes