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HomeMy Public PortalAbout2018.08.23 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall August 23, 2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; David Simmonds, Information Systems Manager; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director Also present was Walt Sledzieski, Historical Preservation Committee; Greg Loscher, Bowen Collins; Eric Landsberg, SPF Water Engineering via phone Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL August 23, 2018 Regular Meeting Page 1 of 10 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Council Special Meeting Minutes — July 27, 2018 2. Council Regular Meeting Minutes — August 9, 2018 3. Payroll Report for period ending — August 10, 2018 4. Clerk Report 5. Warrant Register — GL 6. Warrant Register — Vendor 7. AB 18-210 Treasurer's Monthly Report: Treasurer's report of accounts and activity of office during the month of July 2018 regarding care, management, or disposition of moneys, property, or business of the City. 8. AB 18-204 Hangar Lease 210A Gwinn: The owners of Hangar 210A, Kathleen And Richard (Rik) Poston are in the process of selling to The Donald and Kathleen Gwinn Revocable Trust Dated July 12, 2002. Staff has prepared a new lease as the existing lease is in its first extension. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The annual lease rate is $.30 per square foot for a 9,514 sq. ft. leasehold $2854.20 in the initial year. The FY 2018 lease rate was $.144 for bare ground and $.276 for improvements totaling $1801.23 annually. This is a Non-commercial hangar and as such was not required to meet the Airport Advisory Committee. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a $200 transaction fee as a part of this process. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Sowers all voted aye and the motion carried. WORK SESSION AB 18-208 Community Outreach Plan regarding potential community benefit agreement with Midas Gold Communication Manager Erin Greaves presented the Community Outreach Plan regarding potential community benefit agreement with Midas Gold. On July 26, 2018 Council directed Staff to develop an outreach plan to collect opinion data from the community regarding the Midas Gold Stibnite Project and the concept of a community benefit agreement. The Communication Department has developed an overall plan founded around sharing the Community Partnership Agreement, project educational resources offered by Midas Gold and other information made public. Staff asked the Council for specific requests, changes or additions to the plan and/or timeline and outline Council's goals for the process. Communication Manager Greaves shared there are six contributing agencies involved in the approval process of the mine, and the community partnership agreement does not in any way effect the approval process with the Payette National Forest or other national agencies involved. Mayor Aymon stepped up as the Council liaison to the process. MCCALL CITY COUNCIL Page 2 of 10 August 23, 2018 Regular Meeting Next, Communication Manager Greaves discussed the survey process and asked for feedback. Mayor Aymon and Council Member Holmes both feel strongly that names be required on the comments. Mayor Aymon wants the plan to reach as many people as possible through different forums. Council Member Sowers wants to ensure the public understands the Council does not have the authority to approve or disapprove the mine project. Since the partnership agreement is incomplete, City Manager Anette Spickard explained that Midas Gold is looking for feedback on the first draft so posting it publicly is expected and wanted. It is important for the community to weigh in on the draft agreement and as more information comes available, it will be added online. The Council would like to see the comments as those come in to be emailed weekly and print hardcopies for Mayor Aymon and Council Member Giles. The consensus of the Council was to host separate lecture series to give different agencies an opportunity to speak about the project, and was agreeable to the timeframe presented. Council Member Nielsen felt Midas Gold needs to clarify the major question of why the City needs to sign off on this agreement and what the purpose of the agreement is as he does not feel it is very clear. PUBLIC COMMENT Mayor Aymon called for public comment at 5:50 p.m. Steven McNichol of 1020 Fireweed Drive is very concerned with the amount of litter that he comes across while riding his bike and feels it is becoming a bigger problem. He would like to see something done. Anthony Yeamans of 703 Kasper concerned with how dirty the streets, curb, gutters, and sidewalks are. He is embarrassed to bring family and friends through town. He wants to know what the City will do about it. Judy Anderson of 13775 Nisula Road commented her confusion on the purpose of the Midas Gold community partnership agreement and feels the Council has the right to totally refuse it. She is concerned that Midas Gold may not be totally transparent and is concerned about the draft. Alan Hamilton of 1046 Valley Rim Road concerned about the Midas Gold Project. He has floated and fished the rivers for 30 years and is concerned about the waterways. Emily Hart of 1002 1" Street would like to know the process of installing a mirror or signage on her driveway to warn people of its existence. Her driveway is at the top southern side of the hill on 1" Street and is hard to see. She is concerned about people's safety. Public Works Director Nathan Stewart willing to have discussion with her to talk about options. Hearing no comments, Mayor Aymon closed the comment period at 5:59 p.m. MCCALL CITY COUNCIL Page 3 of 10 August 23, 2018 Regular Meeting PUBLIC HEARING AB 18-206 Request to Approve Resolution 18-18: Adopting Water Rates, Capitalization and Connection Fees and Other Water Fees for Fiscal Year 2019- Fiscal Year 2023 Mayor Aymon opened the Public Hearing at 6:00 p.m. Eric Landsberg, SPF Water Engineering joined the meeting by phone. Public Works Director Nathan Stewart presented the Resolution 18-18 for adopting water rates, capitalization and connection fees and other water fees for fiscal year 2019- fiscal year 2023. On December 28, 2017, City Council adopted the City of McCall 2017 Water System Master Plan. This comprehensive planning document provided the information and recommendations necessary for the responsible management of the City's water system. During 2018, the City, with the assistance of Bowen Collins Associates and SPF Water Engineering completed a water rate study that identified the recommended water rates, capitalization/buy-in fees, and other fees necessary to provide the revenue to support the anticipated expenses necessary to implement the recommendations of the Water Master Plan. On June 25, 2018, City Council adopted staff s recommendations for new water base and usage rates for the next 5 fiscal years (FY19-FY23), and directed staff to complete the necessary public information meeting, noticing, resolution preparation, and public hearing actions necessary to implement the recommended rates to become effective October 1, 2018. Public Works Director Stewart reviewed the process of the water rate study to determine new rates, and explained some of the projects in the Water Master Plan. Mayor Aymon called for public comment at 6:18 p.m. Stephen McNichol of 1020 Fireweed Drive is concerned with the timing and perception of the rate increase. After voting for the annexation thinking it would save money only to have the rates go up, he feels it gives a bad perception. John Riggins of 662 Koski Drive is working on a dissertation on water systems. He expressed praise to the Council and the City for tackling the rate system. However, he is concerned with sustainability and affordability. He wanted to know if there has been any effort to assess the impact on low- or fixed -income residences or if any strategies have been considered or developed to assist those with low- or fixed -income in managing their budget realities. Gary Lyons of 1401 Warren Wagon Road whose address is outside the city limit but is on the city water system. He wonders why the County folks pay more than those living in the city. He does not feel it is fair and equitable and asked the Council to please evaluate. He spoke to how he waters the areas along the street in order to protect the neighborhood against a possible fire. Council Member Giles asked if the neighborhood might consider being annexed. Mr. Lyons thought being annexed is scary for people and they would want to know what they are getting in return. He just does not think the rates are fair for those in the impact zone. MCCALL CITY COUNCIL Page 4 of 10 August 23, 2018 Regular Meeting Don Bailey of 1090 Bellflower stated he has lived here for 22 years. He disagrees with the water rate structure. He feels it should be fixed not on the block structure model. Payment should be a bond and paid for by property taxes with the costs shared with all property owners, not just those using water. He feels capital improvements should be done by a bond and there needs to be a change in philosophy in how it is approached. Scotty Davenport of 1624 Timber Circle shared the history of water system and the confusion in the water structure. Public Works Director Nathan Stewart and Greg Loscher of Bowen Collins addressed the question of higher rates outside the city limits. Universally it costs more to provide water to areas outside the city limits, anywhere from 10% (close to the city) to 50% (farther out) higher. Many times, the water mains are on private property making it a challenge to access, are not looped requiring frequent flushing, and in addition are 20-30 years old therefore do not fit the new standards in pipe size and fire flow protection thus the costs tend to be higher. Mr. Loscher explained the base rate went up but use rate did not change for those outside the city limits. City Treasurer Linda Stokes spoke to the process in place for hardship and stated that with the new rate structure, the policy will need to be reevaluated and brought to the Council for approval. Currently, there is no one using the hardship and there has only been about 3 accounts using it at any one time. The policy as it stands is based on federal poverty level and the size of the family. It is required to be qualified annually. When an application is received, the process is to verify it qualifies and then present the request to the Council for approval. City Treasurer Stokes addressed the question about the bond issue. She explained the history of the water bonds and its effect on the rates. There are no tax levies for water services. She answered questions about interest rates. Receiving no further comments, Mayor Aymon closed the Public Hearing at 6:44 p.m. Council Member Sowers likes the proposal. Council Member Holmes agrees with the block structure. She is less certain of the 150% increase for out of town rates. She does thinks this is a better option over paying interest on bonding. Council Member Giles is good with the proposed increase. He feels it is unfortunate the Council has not addressed for the rates for 20 years. He thinks it is fiscally appropriate to adjust the rates accordingly. Council Member Nielsen feels it is a tough decision but the goal is to avoid bonding. He sees both sides and is torn. Mayor Aymon does not feel that they can sit on the decision and feels they need to do something and it is time to do it. She would like to adopt as is and move forward with a revisit in 3 years. She has no problem with the higher price outside city limits because it is her understanding those who live in the impact area do not pay city taxes so she feels is appropriate they pay more for the infrastructure. Council Member Giles moved to approve Resolution 18-18 adopting new FY19-FY23 water rate, capitalization and associate fees changes and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. MCCALL CITY COUNCIL Page 5 of 10 August 23, 2018 Regular Meeting There was a discussion asking for clarification of the five-year model over a three-year period. City Attorney Bill Nichols clarified the three-year model would require a full rate study be completed by the end of the third year which means the rate study would have to start in year two. The five-year model gives more time to determine if the rates are on track. In a roll call vote Council Member Giles, Council Member Sowers, and Mayor Aymon all voted aye; Council Member Holmes and Council Member Nielsen voted no, and the motion carried. BUSINESS AGENDA AB 18-203 Request for Approval to submit a Shelton Foundation Grant application for a public bike repair station near the McCall Public Library Economic Development Planner Delta James presented the Shelton Foundation Grant application for a public bike repair station near the McCall Public Library. The City of McCall Parks and Recreation Department is seeking approval to submit a grant application to the Perc H. Shelton and Gladys A. Pospisil Shelton Foundation Advised Fund for $1300 to support the purchase of a bike repair and pump station to be located near the McCall Public Library (at the rear between the Library and Annex building) for use by pathway bikers and Library patrons. The bike repair station can be moved, if needed, to accommodate the future Library expansion. The selected bike repair station (Fixit Air Kit 3) is the same model as used by Gravity Sports and includes all the tools necessary to perform basic bike repairs and maintenance, from changing a flat to adjusting brakes and deraillers. The tools are securely attached to the stand with stainless steel cables and tamper -proof fasteners. Bikes can be hung from hanger arms to allow pedals and wheels to spin freely while making adjustments. A bike pump allows cyclists to inflate tires. Council Member Holmes moved to approve submission of a Shelton Foundation grant application for a public bike repair station near the McCall Public Library and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. AB 18-202 Request to Approve the Contract with TAG Historical Research & Consulting for Johnson Flying Service Hangar survey and National Register nomination Economic Development Planner Delta James introduced Walt Sledzieski, Historical Preservation Committee. Mr. Sledzieski presented the Contract with TAG Historical Research & Consulting for Johnson Flying Service Hangar survey and National Register nomination. The City of McCall was awarded federal funding through the Idaho State Historic Preservation Office to hire a consultant to perform the work necessary to nominate the Johnson Flying Service Hangar to the National Register of Historic Places. A Request for Proposals was distributed to four qualified consultants, and one response was received. The Historic Preservation Commission and the State Historic Preservation Office have reviewed the proposal and support hiring TAG Historical Research & Consulting to perform the work. The contract has been reviewed by the City Attorney. MCCALL CITY COUNCIL Page 6 of 10 August 23, 2018 Regular Meeting Council Member Giles moved to approve the contract with TAG Historical Research & Consulting for Johnson Flying Service Hangar survey and National Register nomination and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 18-207 Request for Ordinance Adoption - Code Amendment: Title 6, Chapter 2, Section 6-2-060: Connections and Section 6-2-070: Extension of Connection Public Works Director Nathan Stewart presented the Ordinance Adoption for the Code Amendment: Title 6, Chapter 2, Section 6-2-060: Connections and Section 6-2-070: Extension of Connection. As part of the adoption of new water connection fees defined in Resolution 18-18, staff has reviewed Title 6, Chapter 2 — Water Service to identify specific code sections that are inconsistent with the methodology used in establishing the new connection fees. Although it is recognized that a significant code rewrite of the entire Title 6 is needed, these two specific code section amendments and associated Ordinance are warranted at this time support the proposed water connection fees for FY19-FY23. The new, entirely rewritten, code sections 6-2-060 and 6-2-070 more appropriately and accurately define roles, responsibilities and associated costs of both the customer and the City for providing new connections. The City Attorney has developed the Ordinance to formally amend these code sections. Council Member Giles moved to suspend the rules, read by title only, one time only, Ordinance No. 970 amending Title 6, Chapter 6, Sections 6-2-060. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. City Clerk BessieJo Wagner read by title only Ordinance No 970: An Ordinance of the City of McCall, Valley County, Idaho Repealing & Reenacting Section 6-2- 060, Connection, in Chapter 2, Water Service, of Title 6, Utility Services, of the McCall City Code providing for the connection of water service from the City to a Residence, Business, or Other Place Of Use, establishing the minimum nominal internal diameter of the service connection, and setting out the responsibilities of both the Customer and the City regarding such connection. Council Member Giles moved to adopt Ordinance No. 970 amending Title 6, Chapter 6, Sections 6-2-060, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. Council Member Sowers moved to suspend the rules, read by title only, one time only, Ordinance No. 971 amending Title 6, Chapter 6, Sections 6-2-070. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. MCCALL CITY COUNCIL Page 7 of 10 August 23, 2018 Regular Meeting City Clerk BessieJo Wagner read by title only Ordinance No 971: An Ordinance of the City of McCall, Valley County, Idaho Repealing & Reenacting Section 6-2- 070, Extension of Connection, in Chapter 2, Water Service, of Title 6, Utility Services, of the McCall City Code providing for the connection of water service from the City to premises not abutting upon a City main. Council Member Sowers moved to adopt Ordinance No. 971 amending Title 6, Chapter 6, Sections 6-2-070, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. AB 18-205 Request to Approve the Appeal of Planning and Zoning Commission Decision: DR-18-21 411 E. Park St. City Planner Morgan Bessaw presented the appeal of the Planning and Zoning Commission Decision: DR-18-21 411 E. Park St. During its regularly scheduled May 1, 2018 meeting, the McCall Area Planning and Zoning Commission unanimously approved DR-18-21 with amended conditions to prohibit vehicle access within the mixed -use structure's lower level commercial space due to concerns that the space would be utilized as a residential garage or storage area. During its regularly scheduled July 10th meeting, the applicant requested that the McCall Area Planning and Zoning Commission reconsider and remove amended condition 6 on the grounds that it unduly restricts the property owner and his ability to lease the space in the future. A motion was made to approve the applicants request, a roll call vote was held, and the motion did not pass. Findings were approved by the Commission during their August 7fh meeting, which upheld the original conditions of approval based on the Commission's July 10th decision. The applicant appealed this decision within 10 days per MCC 3.15.08. Based on discussion with the City Attorney Bill Nichols, it has been determined that because the McCall City Code does not prohibit storage of commercial vehicles indoors that the condition is not enforceable. Wayne Ruemmele of Epikos Planning & Architecture read the applicants statement. He went over property details and answered the Council questions. Council Member Holmes moved to grant the appeal, direct staff to create new findings that remove Condition 6 as recommended by the City Attorney, for review and approval at the next City Council meeting. Council Member Sowers seconded. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. AB 18-211 Request to Approve a Refund of Golf Season Pass and Trail Fee due to Medical Hardship City Manager Anette Spickard presented the Golf Season Pass and Trail Fee refund request due to medical hardship. The friends and family of a long time golf course season pass holder are MCCALL CITY COUNCIL Page 8 of 10 August 23, 2018 Regular Meeting requesting that the Council consider refunding the 2018 Golf Course season pass and trail fee as this person has a terminal condition and is in medical care in Boise. A Doctor's letter verifying the terminal condition has been provided to the City. The pass was used twice. The City's code does not allow the City Manager or the Golf Pro to grant a refund. Council Member Holmes moved to approve a refund of the 2018 Golf Course season pass and trail fee based on medical hardship and authorize the Mayor to sign any necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 18-209 Request for Ordinance Adoption of Fiscal Year 2019 Budget City Treasurer Linda Stokes presented the ordinance adoption of fiscal year 2019 budget. The Council set a tentative budget in the amount of $24,028,300 on July 27, 2018. The FY19 Tentative Budget includes the growth and annexation property tax amounts received from the county Clerk, the 3% maximum allowable property tax increase, and no available foregone amount. The public hearing was continued until August 23, 2018 for written comment only. As of August 16, no written comment had been received. At the last budget meeting, the Council asked staff to find funding for the McCall Snowmobile Club, and City Treasurer Stokes explained how she accomplished the request. There was a brief discussion on foregone and property taxes. Council Member Holmes moved to close the public hearing for Ordinance Adoption of Fiscal Year 2019 Budget. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. Council Member Nielsen moved to suspend the rules, read by title only, one-time only Ordinance No. 972. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Sowers all voted aye and the motion carried. City Clerk BessieJo Wagner read by title only Ordinance No.972: An Ordinance Entitled the FY19 Annual Appropriation Ordinance for the Fiscal Year beginning October 1, 2018, appropriating the sum of $24,028,300 to defray the expenses and liabilities of the City of McCall for said fiscal year, authorizing a levy of a sufficient tax. Council Member Sowers moved to adopt Ordinance No. 972 setting the FY19 City of McCall budget appropriation at $24,028,300 and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. MCCALL CITY COUNCIL Page 9 of 10 August 23, 2018 Regular Meeting AB 18-201 Lick Creek Road Speeding Response to a Public Complaint Police Chief Justin Williams presented the Lick Creek Road speeding response to a public complaint. Staff from both the Police and Public Works departments co-authored a memorandum with their findings and recommendations regarding signage on Davis Ave and Lick Creek Road. The flashing lights cost approximately $8000 and temporary flashing signs tend to be stolen or moved as a prank. The request for crosswalks does not make sense as there is no destination to cross the road for. The Police department has increased enforcement and found most of speeding stops are visitors and are higher in the summer season. Chief Williams believes there is adequate signage and more signs will not help the issue. There was additional discussion on the speeding and enforcement issues. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Council would like to add a speed limit discussion to a future meeting. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:06 p.m. ,,000111111d/d/I I i r` e 4.S.4, A • t 7- ATTEST: - • • a = 0 - %% • O ) .A flat ‘ti,``` BessieJo Wa_ner, City C / rk MCCALL CITY COUNCIL Page 10 of 10 August 23, 2018 Regular Meeting