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10 October 11, 1995 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, OCTOBER 11, 1995 2:00 P.M. RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. AGENDA ADDITIONS/DELETIONS. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Measure A Proiect Sequencing. Overview Staff has provided copies of the proposed Sequencing List along with copies of the Ballot information and Expenditure Plan provided to the voters in 1988, and other information relative to highway funding and the Measure A Program and requested their comments prior to the Commission meeting. Staff is recommending that the Commission approve the proposed Measure A Highway and Rail Project Sequencing List subject to further discussion and review of written comments from the cities, the County, and other interested agencies expected to be received and presented by staff at the meeting. 5B. 1996 State Transportation Improvement Program. Overview The Commission held a Special Meeting on October 2, 1995, to consider specific staff recommendations for the first year and to discuss CTC Guidelines and possible alternatives for submitting a list of projects for the remaining six years of the 1996 State Transportation Improvement Program. At the meeting, the approved the Route 86, Avenue 66 to A venue 82 (Stage 3) construction ($40.132 M) and Route 60 /I- 215, Valley Way to University Avenue (Stage 2) Roadway ($43.878 M) to be submitted to the CTC for inclusion in the first year of the 1996 STIP. For the October 11 th meeting, staff is recommending that the Commission discuss the Alternative STIP Proposals and select one of the options identified under Alternative II for submittal to the CTC for inclusion in the 1996 STIP for Riverside County. Page 2 RCTC Agenda October 11, 1995 5C. Underwriter Selection. Overview The Ad Hoc Committee is recommending that the Commission: 1) Approval of eight firms to provide underwriting services to the Commission; and, 2) appoint Smith Barney as the senior manager with Paine Webber as so -senior manager for the Commission's next transaction. Additionally, staff is recommending that the Commission appoint Artemis Capital Group, Samuel Ramirez & Co., Inc., Bear Stearns, and Piper Jaffray as co managers on the Commission's next transaction. 5D. Revision to Ernst & Young Contract. Overview Staff is recommending that the Commission authorize the Executive Director to execute to the Ernst & Young contract in the amount of $39,500 to cover the additional services as outlined on page 2 of the letter from Ernst & Young. 5E. Commissioners/Executive Director Report. Overview This item is placed on the agenda to provide Commissioners the opportunity to report on various Committees representing the Commission. 6. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 6A. Request from RTA to Reprogram Local Transportation Funds. Overview The Riverside Transit Agency is requesting to reprogram $107,029.20 of excess local transportation funds to the Downtown Trolley to assist in meeting the required local match to the federal CMAQ funds. Private contributions have not met expected levels to provide all the required local match for the Trolley capital costs. Staff is requesting that the Commission consider this request for reprogramming of local transportation capital funds. 7. COMMUTER RAIL. 7A. Rail Freight Services and Economic Development Along the San Jacinto Branch Line. Overview During the discussion of Boyle Engineering's presentation on phasing and costs of commuter rail expansion on the San Jacinto Subdivision (August 9, 1995 RCTC meting in Norco), staff was directed to further analyze the freight potential along the San Jacinto Branch Line. Schiermeyer Consulting Services was assigned responsibility to review the economic development potential along the line as a basis for revisiting the issue. Based upon the report, staff continues to recommend that the Commission should not pursue getting involved as a freight operator. Page 3 RCTC Agenda October 11, 1995 8. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 8A. Consent Calendar - Administrative/Financial Items. 8A1. Co -Sponsorship of the Autumn 1995 Ca/ACT Conference. Overview The California Association for Coordinated Transportation (CalACT) will be holding its Autumn Conference in the Coachella Valley on October 18, 19, and 20, 1995 and have asked RCTC to be a cosponsor. Staff is recommending approval of a $500 expenditure for this cosponsorship. 8A2. RCTC Revised Program and Funding Guide - Status Report. Overview At the September, 1995 Commission meeting, the Commission received the draft Revised RCTC Program and Funding Guide and directed staff to distribute copies to the cities, the County, and interested agencies for their review and comment. Copies of the Guide were distributed to agencies with a request for them to submit comments in writing to the Commission by September 27, 1995. A copy of the comments received to date and a status report by staff are- included in the agenda packet. Commission approval of the Revised Guide is scheduled in November. 8A3. Monthly Legislative Report and Legislative Committee Actions. Overview The Sacramento Report from Smith-Kempton, and the Washington Report from Cliff Madison are presented with updates on current legislation. These items are recommended to the Commission as receive and file. 8A4. California Transportation Commission ICTCI Report. Overview This item is provided as information on actions taken by the California Transportation Commission (CTC) at its meeting on September 19-20, 1995. This report is provided as a regular update on CTC issues and actions in order to inform RCTC of the votes taken related to projects and issues of interest to Riverside County. 8A5. Single Signature Authority Report. Overview For the three month period ending September 30, 1995, one contract was executed under single signature authority granted to the Executive Director by the Commission. There was approximately $45,845 in unused capacity at September 30, 1995. This item is for receive and file. Page 4 RCTC Agenda October 11, 1995 8B. Consent Calendar - Hiahways/Local Streets and Roads. 8B1. Amendment to Agreement RO-9522 with Riverside County. Overview Staff is recommending that the Commission approve Amendment No. 1 to Agreement RO-9522 to design and construct a left -turn pocket from Gilman Springs Road and a private driveway for access to the Stanley A. Scott property; and construct a rip -rap drainage deflector on the Scott property to alleviate the drainage problem caused by a new drainage culvert in the re- aligned Gilman Springs Road. 8B2. Mitigation for Route 79 Sanderson Avenue Bridge. Overview RCTC staff and other agencies have developed an environmental mitigation plan for the Sanderson Avenue Bridge project to comply with USACOE 404 permit requirements at reduced cost and request that RCTC allocate S105,000 to pay for its implementation. 8B3. Amendment to FY 1995-99 Measure "A" Five Year Capital /mprovement Plan for the City of Lake Elsinore. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The City of Lake Elsinore has amended their previously approved FY 1995-99 Plan. 8B4. FY 1996-2000 Measure "A" Five Year Capita/ Improvement Program for Local Streets and Roads. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan Must also be approved by the Commission. The City of Blythe has submitted their plan and supporting documentation and the County of Riverside and the City of Indian Wells have amended their previously approved Plans. Page 5 RCTC Agenda October 11, 1995 8B5. Authorization to Reduce Retention from 10 Percent to 5 Percent for C.A. Rasmussen, Inc. for Contract RO-9429 (Lamb Canyon). Overview Staff is recommending that the Commission: 1) Authorize reduction in future retention from 10 percent to 5 percent; and, 2) authorize immediate payment of $721,391.35 from the retention escrow account to C.A. Rasmussen, Inc., which represents 50 percent of the retention account as of August 31, 1995. _ 8C. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 8C1. Overview of Rail & Ride Incentive Program for Metro/ink's Inland Empire - Orange County Line. Overview The Commission received grant funding from the Southern California Association of Governments for the development and implementation of a destination based rideshare demonstration project. To that end, "Rail & Ride" has been developed by the Commuter Assistance Program staff for implementation with the start-up of Metrolink's Inland Empire - Orange County Line. This receive and file item provides an overview of the new incentive program and its marketing efforts. 8C2. FY 95/96 Buspool Subsidy - E/ Segundo. Overview At its June, 1995, meeting, the Commission approved the FY 1995/96 Buspool Subsidy program. The FY 1995/96 Buspool Subsidy program included a minimum ridership policy for the Commission's subsidy supported buspools. Staff reports the ridership of the Riverside to El Segundo 7 AM buspool in accordance with the minimum buspool ridership policy. 8C3. Annual and Quarterly Transit Operations Report. Overview The Annual and Quarterly Transit Operations Report presents County -wide public transportation ridership, operating, and financial information for the fourth quarter of fiscal year 1995 and for fiscal year 1995. This is a receive and file item. 8D. Consent Calendar - Service. Authority for Freeway Emergencies (SAFE). 8D1. RCTC Membership with Intelligent Transportation Systems (ITS) America and California Alliance for Advance Transportation Systems (CAATS). Overview Staff is recommending the Commission to approve the expenditure of $1,150 of unallocated SAFE funds for RCTC membership in ITS America and the California Alliance for Advance Transportation Systems (CAATS). Page 6 RCTC Agenda October 11, 1995 8D2. Monthlv Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of August 1995 are presented to the SAFE Board. 8E. Consent Calendar - Congestion Management/Air Quality Programs. 8E1. Support for Transportation Control Measure fTCM) Monitoring Database. Overview Staff is recommending that the Commission support the proposal and direct staff to prepare a letter signed by the Executive Director in support of the SCAG proposal and forward it to the SCAQMD. 8E2. 1995 Congestion Management Program Update. Overview The Congestion Management Program (CMP) legislation requires Congestion Management Agencies to update their Congestion Management Programs every two years. The Riverside County Transportation Commission as the Congestion Management Agency for Riverside County is in the process of updating the CMP and will present the 1995 CMP update to the Commission at its December meeting for adoption. 8F. Consent Calendar - Commuter Rail. 8F1. Authorization to Issue Amendment No. 3 to Agreement No. 9527 with Parsons Brinckerhoff for Construction Management Service of Rail Projects. Overview Staff is recommending that the Commission authorize Amendment No. 3 to the Parsons Brinckerhoff Construction Services, Inc. Agreement No. RO- 9527 to provide funds in the amount of $72,188 for additional overtime, additional field engineering services, additional office engineering assistance, and extension of services to close out projects. Funds will be reimbursed from CMAQ\TSM approved grants for the West Corona and Riverside -La Sierra Stations, and TCI funding for the Riverside -Downtown station expansion. 8F2. Miralles Request for Additional Funds to Finalize Amendment No. 2 of Agreement No. RO-9430. Overview Staff is recommending that the Commission authorize staff to prepare Amendment Number 3 to the Agreement with Miralles to cover final services on the Amendment Number 2 planning services in the amount of $25,254.50. The total cost of the Amendment Number 2 work would be $55,000 with Amendment Number 3 totalling $25,254.50. Page 7 RCTC Agenda October 11, 1995 8F3. DMJM Request for Additional Funds to Close out Agreement No. RO-9324 for Design of the Riverside -La Sierra Rail Station. Overview Staff is recommending that the Commission direct staff to execute Amendment No. 5 with DMJM for $35,383 to finalize the payment of fees to DMJM for services on the La Sierra Commuter Rail Station. 8F4. Contract with Friends of Jefferson House for Maintenance Services at all Rail Stations. Overview Staff is recommending that the Commission approve the Friends of Jefferson House to provide maintenance services to all Commuter Rail Stations and additional downtown parking lot expansion. 8F5. Metrolink Monthly Report. Overview Reports related to September, 1995 ridership, are included for Commission review. This item is for receive and file. 9. CLOSED SESSION. 9A. Conference with Legal Counsel - Existing Litigation, Pursuant to Section 54956.9(a) Route 91 Tollroad - Name of Parties: State of California Transportation Department and California Private Transportation. (Case No. 682601, San Diego Court). 9B. Conference with Real Property Negotiator Pursuant to Section 54956.8. Property: - Street Address: 3087 Twelfth Street, Riverside, California Negotiating Parties: - Agency: Executive Director and Legal Counsel - Property Owner: MLM Properties, LLC 10. ADJOURNMENT.