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05 May 30, 1995 Special CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION - SPECIAL MEETING - ................ Met.................................................................................. 1. Call to Order. 2. Public Comments. 3. West Corona Commuter Rail Station Proiect Award and Approval of Construction Contract. Overview A total of eight (8) bids were received for the construction of the West Corona Commuter Rail Station. The bids are from: 1) Tera-Cal Construction - $2,072,417; 2) C.A. Rasmussen, Inc. - $2,108,033; 3) Sylvia Construction - $2,178,451.62; 4) Hillcrest Contracting - $2,311,844.10; 5) Pepper Construction - $2,313,920; 6) Kruze & Kruze Construction - 2,319,308.36; 7) Riverside Construction - $2,343,900; and, 8) Valley Crest Landscape, Inc. $2,719,462.81. Staff is requesting that the Commission: 1) Approve award of the West Corona Commuter Rail Station Construction Contract to the lowest qualified bidder identified by the bid evaluation team; and, 2) Establish a 10% contingency fund for the project for change order work to be exercised with the written authorization of the Executive Director. 4. Adjournment. DATE: TO: FROM: THROUGH: SUBJECT: RIVERSIDE COUNTY TRANSPORTATION COMMISSION May 30, 1995 Riverside County Transportation Commission Karl Sauer, Bechtel Project Coordinator Tom Horkan, Bechtel Project Manager Paul Blackwelder, Deputy Executive Director West Corona Commuter Rail Station Project Award and Approval of Construction Contract. At the March Commission Meeting, the Commission authorized staff to advertise for construction bids, the West Corona Commuter Rail Station Project. Staff advertised the project starting on April 24. Advertisements were made locally in the Press Enterprise and statewide thru FW Dodge "Green Sheet". A mandatory pre -bid meeting was held on May 15 at which details of the project were discussed and questions from the prospective bidders were addressed. Two addendums were mailed to all bid document holders. These addendums included several design changes and changes to the bid documents. Bids were due and opened on May 22 at 1:00 PM. A total of eight bids were received. The following is a tabulation of the bids received for the project: COMPANY BID TERA-CAL CONSTRUCTION $2,072,417.00 C.A. RASMUSSEN, INC. $2,108,033.00 SYLVIA CONSTRUCTION $2,178,451.62 HILLCREST CONTRACTING $2,311,844.10 PEPPER CONSTRUCTION $2,313,920.00 KRUZE & KRUZE CONSTRUCTION $2,319,308.36 RIVERSIDE CONSTRUCTION $2,343,900.00 VALLEY CREST LANDSCAPE, INC. $2,719,462.82 F:\USERS\PREPRINT\WCORONA.AWD Page 2 The bid evaluation team has been, and will continue to, review the bids with the intention of presenting the recommended lowest qualified bidder at the May 30, 1995 Special Commission Meeting. The bid evaluation team consists of Karl Sauer (Bechtel Project Coordinator), Steve DeBaun (Attorney, Best, Best & Krieger), and Essie Rahbari (Construction Manager, PBQ&D). Staff suggests that a 10% contingency fund be established for the construction of the project. The contingency fund will cover change orders and would be exercised with the written approval of the Executive Director. Attached, as part of the bid document, is a copy of the Standard Construction Contract prepared by Best, Best & Krieger that will be entered into for the construction of the project. Notice to proceed will be issued to the successful contractor as soon as possible following Commission and Caltrans approval. The construction contract calls for completion of work within 75 working days. This would equate to a construction completion date at the end of September and will coincide with the start of MetroLink service on October 2, 1995. The contractor will be assessed liquidated damages in the amount of $10,000 per day for delays in construction. Funding to pay for Preliminary Engineering, Construction Engineering, Construction and SCRRAIAT&SF supplied equipment, for the West Corona Commuter Rail Station, has been approved thru CMAQ and TSM Funding Sources up to $3,169,915. Staff has been working with Caltrans, Local Streets and Roads, throughout project development, project design and bid process to assure all activities associated with the project meet federal criteria for funding. Prior to issueing a Notice to Proceed, RCTC must submit the Commission's recommendation for award of the West Corona Commuter Rail Station Construction Contract to Caltrans for approval. The following summary indicates the projected project costs, including contingencies. The total costs are within the CMAQITSM funding allocation. ACTIVITY PROJECT COST PRELIMINARY ENGINEERING $ 200,000 CONSTRUCTION ENGINEERING $ 250,000 SCRRA/AT&SF SUPPLIED EQUIPMENT $ 350,000 CONSTRUCTION $2,100,000 CONTINGENCY (10%) $ 210,000 TOTAL PROJECT COST $3,110,000 F:\USERS\PREPRINT\WCORONA.AWD Page 3 STAFF RECOMMENDATION: That the Commission: 1) Award, subject to Caltrans and FHWA approval, a contract for construction of the West Corona Commuter Rail Station Construction Contract to the lowest qualified bidder identified by the bid evaluation team. 2) Establish a 10% contingency fund for the project for possible change order work under the written authorization of the Executive Director. F:IUSERS\PREPRINT\WCORONA.AWD RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEST CORONA COMMUTER RAIL STATION PROJECT ************** CONTRACT ************** BETWEEN RIVERSIDE COUNTY TRANSPORTATION COMMISSION AND CONTRACT FOR THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEST CORONA COMMUTER RAIL STATION PROJECT 1. PARTIES AND DATE. This Contract is made and entered into this day of , 1995, by and between the Riverside County Transportation Commission, hereinafter called the "Commission", and , hereinafter called the "Contractor". This Contract is for that Work described in the Contract Documents entitled "West Corona Commuter Rail Station Project." 2. RECITALS. 2.1 The Commission is a County Transportation Commission organized under the provisions of Sections 130000, gi seq. of the Public Utilities Code of the State of California, with power to contract for services necessary to achieving its purpose; 2.2 Contractor, in response to a Invitation for Bids issued by Commission on , has submitted a bid proposal for construction of the West Corona Commuter Rail Station Project. 23 Commission has duly opened and considered the Contractor's bid proposal, and duly awarded the bid to Contractor in accordance with the Notice Inviting Bids and other Bid Documents and given written notice to Contractor on 2.4 Contractor has obtained, and delivers concurrently herewith, Performance and Payment Bonds and evidences of insurance coverage as required by the Contract Documents. 3. TERMS. 3.1 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference this Contract and the following Contract Documents provided with the above referenced Notice Inviting Bids, including all exhibits, drawings, specifications and documents therein, and attachments thereto, all of which, including all addendum thereto, are by this reference incorporated herein and made a part of this Contract: a. NOTICE INVITING BIDS b. INSTRUCTIONS TO BIDDERS c. BID FORMS d. PAYMENT AND PERFORMANCE BOND FORMS RCTC West Corona Commuter Rail Station Project (4/24/95) SCD254757 CONTRACT-1 e. CONTRACT APPENDIX PART "A" - Specifications/Technical Provisions PART 'B" - General Conditions PART "C" - Special Conditions PART "D" - Contract Compliance Provisions/DBE Requirements PART "E" - Contract Drawings (under separate cover) PART 'F' - Permits PART "G" - Federal Minimum Wage Requirements PART "H" - Federal Requirements for Federal -Aid Construction Contracts f. ADDENDUM NO. dated 3.2 Contractor's Basic Obligation. Contractor promises and agrees, at his own cost and expense, to furnish to the Commission all labor, materials, tools, equipment, services, and incidental and customary work for the construction of the West Corona Commuter Rail Station project, including all structures and facilities described in the above referenced Contract Documents (the "Work") for a total of (� specified in the bid proposal and pricing schedules submitted by the Contractor in response to the above referenced Notice Inviting Bids. Such amount shall be subject to adjustment in accordance with the applicable terms of this Contract. All Work shall be subject to, and performed in accordance with the above referenced Contract Documents. 3.3 Period of Performance. Contractor shall perform and complete all Work under this Contract within 75 Working Days, and in accordance with any completion schedule developed pursuant to provisions of the Contract Documents. Contractor agrees that if such Work is not completed within the aforementi med period, liquidated damages will apply as provided by the applicable provisions of the General Conditions, found in Part "B" of the Contract Appendix. 3.4 Commission's Basic Obligation. Commission agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract Documents, the Commission shall pay to Contractor, as full consideration for the satisfactory performance by the Contractor of services and obligation required by this Contract, the above referenced compensation in accordance with Compensation Provisions set forth in the Contract Documents. RCTC West Corona Commuter Rail Station Project (4/24/95) SCD254757 CONTRACT-2 3.5 Contractor's Labor Certification Contractor maintains that he is aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work required by this Contract. 3.6 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and costs of suit. 3.7 Successors. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract. Contractor may not either voluntarily or by action of law, assign any obligation assumed by Contractor hereunder without the prior written consent of Commission. CONTRACTOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: By. Tax I. D. No. —4G West Corona Commuter Rail Station Project (4/24/95) SCD254757 Alex Clifford Chairperson RECOMMENDED FOR APPROVAL By: Jack Reagan Executive Director REVIEWED FOR FISCAL IMPACT By: Dean Martin Controller APPROVED AS TO FORM: By: Best, Best & Krieger Counsel, RCTC CONTRACT-3