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03 March 8, 1995 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, MARCH 8, 1995 2:00 P.M. RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. (February 8, 1995 and February 21, 1995) 4. AGENDA ADDITIONS/DELETIONS. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Restructuring of Caltrans Local Assistance. Overview Since October of 1994, Caltrans has been working with regional and local agencies on how Caltrans Office of Local Assistance can be restructured to: Simplify and improve the project development processes that local agencies must follow to get Federal/State reimbursement; deploy Caltrans staff and financial resources to those activities having the highest value added; develop and retain appropriate interagency accountability; improve the ability of all project sponsors to successfully develop their projects. Staff is recommending that the Commission issue a letter to Caltrans and FHWA which identifies our concerns and requests their assurance of a smooth transition to a streamlined federal and state process which does not result in further delaying the flow of federal/state highway funds. 5B. RCTC's Legislative Program. Overview This item is placed on the agenda to enable the Commission to take action on any changes to the Legislative Program. 5C. Investment Policies. Overview Staff is recommending that the Commission's investment practices should be adopted as policy as follows: 1) All monies from sources other than long term debt proceeds should be deposited with the County of Riverside Treasury. A copy of the County's portfolio and its market value be included in the Commission's monthly agenda on the consent calendar; 2) Long term debt proceeds must be deposited per the terms of the indenture and must be reviewed and approved by the Commission; 3) Appoint the Budget and Finance Committee to act on behalf of the Commission as an investment oversight body. All actions taken by this body must be reported to the full Commission; 4) Appoint the Executive Director as the Commission's Fiscal Officer with the authority to delegate the responsibilities of the Fiscal Officer to the Controller. Page 2 RCTC Agenda March 8, 1995 5D. Revised 1994/95 Budget. Overview Staff is recommending that the Commission approve the Revised 1994/95 Budget as shown on the Budget Comparative -By Line Item. 6. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 6A. Appointment to Citizens' Advisory Committee/Social Service Transportation Advisory Council. Overview This item requests that the Commission reappoint Lori Nickel and appoint Roger Radley and Bill Smith to the Citizens' Advisory Committee/Social Service Transportation Advisory Council with term expirations in March 1998. 7. HIGHWAYS/LOCAL STREETS AND ROADS. 7A. Criteria for Evaluating and Prioritizing Local Transportation Fund and Discretionary Surface Transportation Program Planning Projects. Overview Currently, RCTC has a call for projects for both the Local Transportation Fund (LTF) and discretionary Surface Transportation Program (STP) funds. Projects for both fund sources are due into RCTC on March 10, 1995. At this time, only the STP funds are subject to criteria in determining whether or not a particular planning project is funded. However, the current criteria is project related rather than planning related. Staff advises the Commission use the recommended criteria for evaluating STP and LTF planning projects. Staff recommends that the Commission be open to alternative recommendations that may come forward. Staff also recommends that the criteria determined to be used in this process be applied to future STP and LTF calls for projects. At their March 6, 1995 meeting, the Technical Advisory Committee endorsed the recommendations with one change. 8. COMMUTER RAIL. 8A. Riverside Downtown Station. Overview Staff is recommending that the Commission: 1) Direct staff to continue negotiations with Santa Fe and bring forward a proposed agreement on funding and operational aspects of a eastside platform and layover facility for the Riverside -Downtown station; 2) Direct staff to negotiate an amendment to the contract with Miralles and Associates for conceptual design of the eastside platform and layover and bring to the Commission for consideration. Page 3 RCTC Agenda March 8, 1995 8B. A Discussion Paper: Freight Operating Rights on the San Jacinto Subdivision. Overview During the August 10, 1994 meeting, the Commission authorized staff and consultants to analyze the potential of purchasing from Santa Fe the freight use rights for the San Jacinto Subdivision. Consultants have completed the report. In light of the judgement that freight operations on the line would not be profitable, it does not appear feasible for RCTC to purchase the line. This is a discussion item. 8C. Metrolink Ridership and Marketing Operations. Overview Metrolink operating reports and other items of interest are provided for Commission review. Also, Metrolink staff will be present at the meeting to provide information on marketing. This is a receive and file item. 9. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 9A. Consent Calendar - Administrative/Financial Items. 9A1. Disadvantaged Business Enterprise Program Goals. Overview In accordance to the adopted DBE Program, the Commission must set its DBE goals each fiscal year. Staff is proposing that the Commission, for FY 1994-95, set: 1) the overall DBE goal at 18.5%; and, 2) the DBE goal for the Riverside -La Sierra and West Corona Commuter Rail Stations at 18.5%. 9A2. Adoption of Resolution No. 95-001. A Resolution of the Riverside County Transportation Commission Amending and ADoptinq Local Guidelines for Implementing the California Environmental Quality Act (CEQA). Overview Legal Counsel proposes amending the Commission's Local CEQA Guidelines to incorporate legislative changes. Staff recommends that the Commission adopt Resolution No. 95-001, A Resolution of the Riverside COunty Transportation Commission Amending and Adopting Local Guidelines for Implementing the California Environmental Quality Act (CEQA). 9A3. Western Riverside County Representation on SCAG. Overview This is information relating to the Western Riverside Council of Governments efforts to increase its representation on the Southern California Association of Government Board. WRCOG is recommending in addressing representation, the population numbers to be considered include both municipal and unincorporated populations. Thus, representation from the Western Riverside County will increase to four members. This item is for receive and file. Page 4 RCTC Agenda March 8, 1995 9A4. CTC Report. Overview This is a report on California Transportation Commission activities for Commission information. 9A5. Sacramento Report. Overview The Sacramento report is a report from Smith/Kempton, RCTC Lobbyist, on activities in Sacramento. It will be included in the Commission's agenda packet. 9A6. Earthquake Insurance. Overview Staff is recommending that the Commission authorize the Executive Director to obtain earthquake insurance coverage in an amount not to exceed $10,000. 9A7. Local Transportation Fund Annual Apportionment. Overview Staff is recommending that the Commission approve the Local Transportation fund estimate for fiscal year 1995/96 in the amount of $24,900,000. 9A8. Quarterly Financial and Cost & Schedule Reports. Overview Presented to the Commission are: 1) Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and Rail Projects quarterly budget report for the Quarter Ending December 31, 1994; and, 2) the cost and schedule status of the Measure A Contracts. The contracts are segregated by Measure A Plan category and includes Highway, Rail and other plans and programs. The cost information includes Commission authorized funds to date, contractual commitments to date, current monthly expenditures, and total expenditures to date. This is a receive and file item. 9B. Consent Calendar - Highways/Local Streets and Roads. 9B1. Amendment No. 1 - Agreement No. RO-9428 with Greiner, Inc. Overview Staff is recommending that the Commission authorize the Executive Director to enter into an Amendment No. 1 to Agreement No. RO-9428 with Greiner, Inc. to allow Greiner to cover Myra Frank and Moore lacofano Goltman with Greiner's errors and omissions insurance. Page 5 RCTC Agenda March 8, 1995 9B2. Route 111 - Memorandum of Understanding with City of Indio for Completion of Measure A Project at Monroe Street and Route 111. Overview In May 1994, the Commission approved a four year plan for expenditures on Route 111. Route 111 is identified as a Measure A project for operational improvements under the State Highway program. The Commission has also budgeted funds for completion of projects in the 1995 Measure A budget. In accordance with the approved plan for Route 111 and the 1995 Measure A budget, staff is bringing forward a proposed Memorandum of Understanding with the City of Indio for the project at Monroe Street. Staff is recommending that the Commission authorize the Executive Director to enter into a Memorandum of Understanding with the City of Indio, subject to final legal review of any comments offered by the Indio City Council. 9C. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 9C 1. Quarterly Transit Operators Report. Overview This report presents County -wide public transportation ridership, operating, and financial information for the months of October, November and December 1994, the second quarter of fiscal year 1995. The comparisons made in this report are derived from information provided by the operators from the second quarters of fiscal years 1994 and 1995. This is a receive and file item. 9C2. Transfer of Western County Local Transportation Funds to SunLine Transit Agency in exchange for the reprogramming of FY 1993-94 Transit Capital Improvement Funds from SunLine Transit Agency to the Riverside Transit Agency. Overview Staff is recommending that the Commission approve allocation of $50,000 in unallocated Western County local transportation funds to SunLine Transit Agency in exchange for the reprogramming of Transit Capital Improvement funds. SunLine was awarded $200,000 in TCI funds for bus rehabilitation. However, SunLine was successful in receiving sufficient funding and financing to replace their entire fleet, making the rehabilitation unnecessary. RTA has a similar project included in their FY 1995 Short Range Transit Plan and we have requested that the California Transportation Commission reprogram the funds from SunLine to RTA. 9C3. Riverside Transit Agency FY 1995 Short Range Transit Plan Amendment. Overview We have received a request from the Riverside Transit Agency to add eight capital projects to their FY 1995 Short Range Transit Plan. Upon completion of a review by Ernst and Young and the RTA Finance staff, it was determined that the RTA is carrying $191,090.45 in Transportation Development Act and federal local matching funds on its books dating back to FY 1990. RTA staff would like to reappropriate these existing funds to eight new capital projects. Page 6 RCTC Agenda March 8, 1995 9C4. FTA Section 16 Program Local Evaluation Criteria. Overview Caltrans has implemented changes to the evaluation process of Section 16 applications for the FY 1995-96 funding cycle which will increase the decision making responsibility at the Local Review Committee level. Riverside County has not set specific local criteria for funding under the Section 16 program. A sub -committee of the Commission's Citizens' Advisory Committee/Social Service Transportation Advisory Council (CAC/SSTAC) will meet on February 23 to develop recommendations for local criteria. The sub -committee's recommendations will be presented to the CAC/SSTAC at their regular meeting on February 27 and then taken forward for consideration by the Commission on March 8, 1995. 9C5. Measure A Specialized Transit Grant Call for Projects. Overview Staff is requesting Commission approval to proceed with a call for projects for the Measure A Specialized Transit Grant Program for the 1995-96 fiscal year. 9C6. SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from the County of Riverside. Overview The County of Riverside was allocated $150,000 in FY 1993-94 SB 821 funds for the construction of the Santa Ana River Bikeway Phase IIIB-Class I Bike Path construction project. Staff is recommending a twelve month extension to June 30, 1996. 9C7. SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from City of Riverside. Overview The City of Riverside was allocated $75,000 of FY 1993-94 SB 821 funds for the construction of a Bikeway Network Implementation project. The City is requesting a six month extension to June 30, 1995, to complete the project. 9D. Consent Calendar - Service Authority for Freeway Emergencies (SAFE). 9D1. Freeway Service Patrol Program. Overview Staff is recommending that the Commission: 1) Continue the Riverside County Freeway Service Patrol program provided State funds are available on a continuing basis, and 2) Authorize the Executive Director to amend the contract with Hamner Towing, Inc., for tow truck services through June 30, 1996, at the current hourly rates for FSP beats #1, #2, #4, and #18, subject to RCTC approval of the FY 1995-96 budget. Page 7 RCTC Agenda March 8, 1995 9D2. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of January, 1995 will be presented to the SAFE Board. 9E. Consent Calendar - Commuter Rail. 9E1. Reciprocal Access Agreement for the West Corona Commuter Rail Station. Overview Staff recommends that the Commission authorize the Executive Director to enter an Reciprocal Access Agreement with Mr. Ed Illsley for joint access to the West Corona Commuter Rail Station. 9E2. Authorization to Advertise: 1) Construction of the West Corona Rail Station: 2) Construction of the Riverside - La Sierra Rail Station. Overview RCTC, Bechtel and Legal Staff have been working with the City of Corona, and the City of Riverside to assist design consultants in preparation of plans, specifications and estimates for the West Corona and Riverside -La Sierra rail stations. Staff is bringing forward the two stations for authorization to advertise the packages for construction when plans, specifications, and estimates are complete. 9E3. Construction Management Services Contract with Parsons Brinckerhoff for the La Sierra and West Corona Rail Stations. Overview Staff is recommending that the Commission: 1) Approve the attached agreement with Parsons Brinckerhoff Construction Services for the amount of $379,311 with $56,896 of extra work for a total amount not to exceed $436,207. The extra work funds will only be used if needed, and only with the specific authorization of the Executive Director; and 2) Direct Staff to forward the agreement along with all supporting documentation of the selection process to Caftrans Local Streets and Roads for review and approval so that the funds will be eligible for CMAQ funding. 9E4. Amendment 1 to Miralles Contract RO-9430 to provide Final Design and Construction Drawings to enlarge the Riverside -Downtown Metrolink Parking Lot. Overview Staff is recommending that the Commission approve the attached Amendment 1 to the contract with Miralles Associates for an amount of $35,560 to provide construction drawings to extend the existing Riverside Metrolink Station parking south to accommodate the increase demand on parking by the Santa Fe Metrolink service. Page 8 RCTC Agenda March 8, 1995 9E5. Professional Services Contract with Land Forms Landscape Construction. Overview Staff is recommending that the Commission authorize the Executive Director to enter into a Professional Service Contract with Land Forms Landscape Construction for landscape maintenance at the Riverside Downtown Station, the Pedley Station, and the Friis Property at Spruce; to include the additional option to provide landscape maintenance for other Commission properties, e.g., La Sierra and West Corona Stations. 10. CLOSED SESSION. 10A. Conference with Legal Counsel - Existing Litigation, Pursuant to Section 54956.9(a) Route 91 Tollroad - Name of Parties: State of California Transportation Department and California Private Transportation. (Case No. 682601, San Diego Superior Court). 10B. Conference with Legal Counsel - Existing Litigation, Pursuant to Section 54956.9(a) - Southern California Gas Company v. Santa Fe, et a. (Case No. 676261). 10C. Conference with Real Property Negotiator Pursuant to Section 54956.8. Property: 311 9th Street (the Mill Site) Negotiating Parties: Commission: Executive Director Grantee: Latimer Trust and Wilson Copes 10D. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54956.9. - Name of Case: Tolman, et al. v. Riverside County, et al. (Riverside Case No. 241255) 10E. Conference with Real Property Negotiator Pursuant to Section 54956.8 Property: Property immediately adjacent to San Bernardino Subdivision on the Southside of tracks between Third Street and Seventh Street in the City of Riverside and property immediately adjacent to the San Bernardino Subdivision on the Westside of the main line between Center and Main in the Highgrove area of Riverside County. Negotiating Parties: - Commission: Executive Director - Purchaser/Seller: Lee Fox of Santa Fe 11. ADJOURNMENT. RIVERSIDE COUNTY TRANSPORTATION COMIVIISSION WORKSHOP II 12 Noon - 2 P.M. Wednesday, March 8, 1995 RCTC Conference Room 3560 University Avenue, Suite 100, Riverside 12:00 P.M. Welcome Remarks Jack Reagan, Executive Director 12:05 P.M. Commission's Legislative Program 12:15 P.M. 12:40 P.M. Transit Funding Process (LTF, STA, TCI, Sections 9, 18 & 16, STA, CMAQ) o Riverside Transit Agency o SunLine Transit Agency o Palo Verde Valley Transit Agency Measure A Transportation Programs o Commuter Assistance Program o Special Transportation Programs 1:00 P.M. Intermodal Surface Transportation Efficiency Act/Congestion Mitigation Air Quality Programs 1:10 P.M. 1:30 P.M. Rail Program o Capital and Operating Expenditures o TCI o Union Pacific, Santa Fe, Southern Pacific, San Jacinto Branch Line NAFTA/Calexico Border Crossing o RCTC Position o Rail Corridor 1:45 P.M. 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