HomeMy Public PortalAbout11) 7F Petty Cash ReportAGENDA
ITEM ?.F.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE : Apri l 21,2015
TO: The Honorable City Council
FROM: Bryan Cook , City Manager
Via : Tracey L. Hause , Administrative Services Director
By : Lee Ma , Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report .
BACKGROUND:
On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on
a regular basis .
ANALYSIS :
In the interest of full transparency , the City Council is be ing requested to rev iew the
Petty Cash Report from March 25 , 2015 to April 10 , 2015 . The total of petty cash
expenditures were $664 .36 (Attachment "A "). T he petty cash fund will be reimbursed
after the City Cou ncil approves the Apri l 21 , 2015 , Warrant Reg ister.
CONCLUSION:
As has been our past practice , the attached Petty Cash Report is being presented for
City Counci l's rev iew and for staff to answer any questions that they may have with
regards to these expenditures . Thi s practice seeks to avoid any potential misuse of
public funds .
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City Council
April 21 , 2015
Page 2 of 2
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2014-15 City Budget.
ATTACHMENT:
A. Petty Cash Details
Attachment A
Accou nt N o . D es c ri ption
01-910-41-4410 $ 40.89 Food for City Council Meeting
$ 40.89
01-940-59-4465 $ 21 .76 Supplies for LOP Bu ilding
$ 21 .76
01 -940-57-4465 $ 45 .62 Supplies for V olunteer Appreciation Luncheon
R15-1 0 $ 45 .57 Supplies for Volunteer Appreciation Luncheon
$ 29 .12 Supplies for Volunteer Appreciation Luncheon
$ 24 .2 9 Supplies for V olunteer A ppreciation Luncheon
$ 144 .60
01-940-57-4 630 $ 50 .00 Supplies for Volunteer A ppreciation Luncheon
R15-10 $ 33 .15 Supplies for Volunteer Appreciation Luncheon
$ 83 .15
01 -940-57-4690 $ 16 .81 Supplies for Little Stars Club
R15 -05 $ 4 .34 Supplies for Little Stars C lub
$ 21 .15
01-940-5 7-4 6 30 $ 42 .32 Supplies for Special Event
R15-0 7 $ 39 .60 Candies for Easter Egg Hunt
$ 37 .95 Breakfast for Easter Egg Hunt
$ 34.63 Breakfast for Easter Egg Hunt
$ 30.49 Decoration for Special Eveni
$ 5 .98 Supplies for Pancake Breakf3st
$ 190 .97
01 -940-57-4 6 90 $ 50 .00 Supplies for the Sen ior Easter Event
R15-06 $ 49.80 Supplies for the Senior Easter Event
$ 48 .50 Supplies for the Senior Easter Event
$ 13 .54 Supplies for the Sen ior Easter Event
$ 161 .84
$ 664.36 Gra nd T o tal
Receipts# 15-0132 -15-0151