HomeMy Public PortalAboutTBM 2017-08-02 FRASER BOARD OF TRUSTEES
MINUTES
DATE: August 2, 2017
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Philip Vandernail; Mayor Pro-Tern Eileen Waldow (entered at 7:17
via phone); Trustees; Andy Miller, Katie Soles, Cody Clayton Taylor,
Parnell Quinn and Herb Meyring
Staff: Town Manager Jeff Durbin; Town Clerk, Antoinette McVeigh; Public
Works Director Allen Nordin; Town Planner, Catherine Trotter; Police
Chief, Glen Trainor
Others: See attached list
Mayor Vandernail called the meeting to order at 7:15 p.m.
1. Rollcall:
2. Approval of Agenda:
Trustee Soles moved, and Trustee Quinn seconded the motion to approve the Agenda.
Motion carried: 6-0.
3. Consent Agenda:
a) Minutes — July 19, 2017
Trustee Miller moved, and Trustee Soles seconded the motion to approve the consent
agenda. Motion carried: 7-0.
4. Discussion and Possible Action Re.ardin.
a) Eisenhower Waterline Project
PW Director Nordin gave an update on the project.
b) Open Space Planning Consulting Proposal
EXECUTIVE SUMMARY:
The Town of Fraser has requested proposals from qualified consultants or firms to
develop a site-specific master plan for the Fraser River Corridor which lies within a 120-
acre parcel of dedicated open space owned by the Town. The Town has completed
over $1,000,000.00 in improvements within the open space in the last 15 years and is
seeking a plan for additional enhancements and improvements. The selected firm will
work with the Town to analyze existing conditions, gather public input, and develop the
master plan. We received nine proposals from qualified consulting companies. Seven
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companies are based in Colorado, one company is from Iowa and one company is from
Florida. We had a selection committee that narrowed the proposals down to two. Staff
met with the Mayor and have selected THK as the top firm to assist us with the Fraser
River Corridor Master Plan. Their proposal is in the packet for your review. We feel that
THK team has qualified professionals with experience in river corridor, trails and park
planning and design that will ensure that all necessary river impacts are evaluated and
mitigated.
Trustee Soles moved, and Trustee Quinn seconded the motion to direct staff to
negotiate a contract with THK and bring it back to the TB for approval. Motion carried:
7-0
c) Development Code Overhaul Consulting Proposal
EXECUTIVE SUMMARY:
The Town of Fraser has requested proposals from qualified consultants or firms
interested in processing a Development Code Update to the Fraser Municipal Code. We
received six proposals from qualified consulting companies. Five companies are based
in Colorado and one company is from Nebraska. We had a selection committee that
narrowed the proposals down to two. Staff met with the Mayor and have selected Plan
Tools as the top firm to assist us with the Development Code Update. Their proposal is
in the packet for your review. We feel that Plan Tools has provided a project team with a
broad range of land use code expertise and are willing and able to meet our objectives
within a practical budget.
Trustee Soles moved, and Trustee Taylor seconded the motion to ask staff to move
toward a contract with Planning Tools for overhaul the Development Code and bring it
back to the Board for approval. Motion carried: 7-0
d) Frodo Shared Facility Agreement
TM Durbin discussed the Agreement. TM will bring Exhibits back to the TB.
e) Attainable Housing Tax
The TB discussed different options to create an attainable housing revenue stream.
5. Open Forum
a) Business not on the agenda
Trustee Meyring asked about the property amendment code enforcement. TM is working
on enforcement.
6. Other Business-
The Zoppe Circus will be returning to Grand Park for the Labor Day weekend. They have
requested a financial contribution. They are trying to find a new longer term location. The
TB will consider possible in-kind donations.
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The road next to the Safeway ponds needs to be repaired. The TB has granted approval
to repair the road.
Trustee Miller would like to represent Fraser at the NWCOG monthly meeting. The TB
gives its blessing.
TM discussed a matter from James Hoyhtya regarding the intersection at CR8 and HWY
40. He would like the TB to appropriate funds for a traffic signal at this intersection.
7. Adjourn:
Trustee Soles moved, and Trustee Miller seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 8:30 p.m.
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Antoinette McVeigh, Town Cler