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Home My Public Portal About11-24-15 Police Foundation - portable radiosMichael J. Driscoll Town Manager TOWN OF WATERTOWN Office of the Town Manager Administration Building 149 Main Street Watertown, MA 02472 Phone: 617.972-6465 www.watertown-ma.gov townmer Watertown-ma.gov To: Honorable Town Council l From: Michael J. Driscoll, Town Manager Date: November 20, 2015 RE: Agenda Item — Acceptance of Gift of Funds and Expenditure I am pleased to inform you that the Watertown Police Foundation has offered to make a contribution in the amount of $2,970 to find the purchase of ten (10) two-way portable radios that can be used for communications purposes in the event of an emergency at any of the Public Schools in Watertown. As indicated in the attached correspondence from Joseph B. Darby III, President of the Watertown Police Foundation, the Foundation purchased similar equipment a couple of years ago as a safety measure for the schools, and the Watertown Police Department has recommended that an additional ten radios would be of significant further benefit toward assuring the safety of children and students (and teachers and administrators) in the Watertown Public School system in the event of an emergency. Pursuant to Massachusetts General Laws Chapter 44, Section 53A, any expenditure of gifts of funds needs the approval of the Town Manager and Town Council. I respectfully request the attached Resolution accepting this gift expenditure be placed on the November 24, 2015 Town Council Agenda for your consideration. Thank you for your anticipated cooperation in this matter. cc: Joseph B. Darby III, President of the Watertown Police Foundation Honorable School Committee All Department Heads Mark R. Reich, Esquire, Kopelman and Paige, P.C. Resolution # R — 2015 - Resolution approving the Acceptance and Expenditure of Gifts of Funds WHEREAS: from time to time, this community is the beneficiary of a gift donated towards improving the quality and spirit of its inhabitants lives; and WHEREAS: the Watertown Police Foundation has offered to make a contribution in the amount of $2,970 to fund the purchase of ten (10) two-way portable radios; and WHEREAS: the two-way portable radios will be used for communications purposes in the event of an emergency at any of the Public Schools in Watertown; and WHEREAS: the Watertown Police Department has recommended these ten radios would be of significant further benefit toward assuring the safety of children and students (and teachers and administrators) in the Watertown Public School system in the event of an emergency. NOW THEREFORE BE IT RESOLVED: that the Town Council of the City known as the Town of Watertown, hereby accepts and appropriates, pursuant to Massachusetts General Laws Chapter 44, Section 53A, monetary gift in the amount of $2,970 generously donated by the Watertown Police Foundation. Council Member I hereby certify that at a regular meeting of the Town Council for which a quorum was present, the above resolution was adopted by a vote of for, against and present on November 24, 2015. Valerie Papas, Council Clerk Mark S. Sideris, Council President Driscoll, Michael From: Driscoll, Michael Sent: Friday, November 20, 2015 11:00 AM To: Hand, JoAnna Subject: FW: WPD Request for Funding Attachments: School Radios Proposal.pdf Importance: High From: Darby III, Joseph B. [mailto:jbdarby@sandw.com) Sent: Friday, November 20, 2015 10:46 AM To: Driscoll, Michael; Townmgr Cc: Darby III, Joseph B.; S Messina Subject: WPD Request for Funding Importance: High Dear Mike: The Watertown Police Foundation recently received a proposal that this organization fund the purchase of ten (10) two- way portable radios that can be used for communications purposes in the event of an emergency at any of the public schools in Watertown. The Foundation purchased similar equipment a couple of years ago as a safety measure for the schools, and the Watertown Police Department has recommended that an additional ten radios would be of significant further benefit toward assuring the safety of children and students (and teachers and administrators) in the Watertown public school system in the event of an emergency. I am happy to report that the Board of the Watertown Police Foundation has approved this proposal and is prepared to donate the sum identified in the attached invoice, in the amount of $2970. As we have done in the past, we request that the Town Council and/or the School Committee formally accept the proposed contribution, and that the Town (or School Committee) order the equipment identified in the invoice, and the Foundation will then make a contribution, as directed, to the appropriate person or branch of town government. Please call or email me if you have any questions or need any further information from the Foundation. One behalf of the Watertown Police Foundation we are proud to continue to support the Watertown Police Department, and the Town of Watertown, in making contributions that promote and advance the public safety of our citizens and residents. Happy Thanksgiving to all my friend at city hall. Best. Jay Darby 1 Joseph B. Darby 111 Attorney at Law Sullivan & Worcester LLP One Post Office Square • Boston, MA 02109 T 617 338 2985 F 617 338 2880 jbdarby a,sandw.com www.sandw.com Visit my Blog at www.TaxandSportsUpdate.com Linkedln Profile From: Demos, George[mailto:gdemos®police.wtertown-ma.gov] Sent: Tuesday, November 10, 2015 11:16 AM To: Darby III, Joseph B. Cc: Dupuis, Raymond; Rocca, Thomas; Unsworth, Daniel Subject: WPD Request for Funding Mr. Darby, Per our earlier phone conversation, attached to this email is the PDF file of the WPD equipment proposal form. This is a format that we use internally for the agency so if there is a format that is preferred by the foundation I can reorganize the proposal to fit that need. Also included in the proposal is the latest quote from the radio vendor with a breakdown of the costs. Sgt. George A, Demos Community Staff amfcvevefopntent Division Watertown Police Department 552 Wain Street Patertown, WA 02472 7e( 617-972-6529 Pay 617-600-1384 Please be cnvare that the Secretary of State's office has determined that most mails are public records subject to the provisions of bIGL Public Records Law and therefore may no/ be confidential This message is intended to be confidential and may be legally privileged. It is intended solely for the addressee. If you are not the intended recipient, please delete this message from your system and notify us immediately. Any disclosure, copying, distribution or action taken or omitted to be taken by an unintended recipient in reliance on this message is prohibited and may be unlawful. 2 Watertown Police Department School Radio Equipment Project Proposal for Funding I. BACKGROUND AND JUSTIFICATION The Watertown Public Schools has deployed two-way portable radios for use with it's critical incident management functions. Over time, these radios have proved to be invaluable to faculty and staff and the Watertown Public Schools. In addition, the radios issued to the school principals have the added ability of direct communication with police officers on scene of an emergency through the Watertown Police Department "direct" channel. The radios serve as a means of emergency communication between staff members during medical events, evacuations, fire drills, missing students and other scenarios where Iandline or cellular use is difficult. As faculty and student populations changed in the school system, it has become an even more valuable tool to cope with these changing needs. As a result of a greater number of emergency medical cases and mental health response needs, staff are discovering that there is a gap with the radio coverage. With a greater number of aids to help students with special needs, the school system has encountered a shortfall on portable radios. The Watertown Police Department feels that approval of this request will further the goals of public safety for the Watertown Community. II. OBJECTIVES & MANAGEMENT A. Immediate objectives It is the hope of the Watertown Police Department and the Watertown Public Schools that the Watertown Police Foundation would provide the school system with ten (10) additional radios to help alleviate the coverage gap in the school system. Please see the following sections for specifics about the program. B. Management The radios would be maintained by the Watertown Public School's critical incident team. Cyber Communications would be contracted for setup and repairs. These radios would be distributed amongst the five Watertown Public Schools to cover their individual coverage gaps. III. BUDGET & EQUIPMENT DETAILS We are anticipating expenses for this proposal to be $2,970.00 for ten radios, see attached quote. The cost includes engraving, programming, batteries, charging units, belt clips and 2 year warranty for each radio. The radio itself is a Motorola CP 185 UHF portable radio and is compatible with the current radios deployed by the school. QUOTE (_Y111WC UAIA1%Nr Cyber Communications 56 Holton Street Woburn, MA 01801 (P)781.647.1010 (F)781.647.5943 J c on n elly@ GP g rc g m to I ixkc o m TO Jae snilth Watertown Public Schools 30 Common Street Watertown, MA 02472 617.923.7653 QUOTE 170. 102115 DATE October 21, 2015 CUSTOMER ID WPS EXPIRATION DATE December 31, 2015 MOTOROLA Aob,ag:AV lo -o -Way AadN (Wee SALESPERSON JOB SHIPPING METHOD SHIPPING TERMS DELIVERY DATE PAYMENT TERMS DUE DATE Canopy UPS Ground 10 DAYS A.R 0 Net 30 QTY 10.00 CP185 UHF MOTOROLA CP 185 UHF PORTABLES ITEM N DESCRIPT70N UNIT PRICE EIR04 PRICE IR04 TOTAL • UHF (435.480 MHz) • 4 WATTS • LI.1011 BATTERY • RAPID RATE CHARGER • BELT CLIP $ 332.00 $ 262.00 • 2 YEAR WARRANTY $ 2,620.00 10.00 PROGRAMING PROGRN,V,IUIG CP185 PORTABLES 10.00 ENGRAVING ENGRAVING CP185 PORTABLES 15.00 20.03 $ 150.00 $ 200.03 Qiotatim prep+ud lhb 6 a Waal m IN, yohnoon& object to De coo ldinn noted baton: I0.otio sot ccndnhm PbtanTy In tree W i:u and any s51n an tenor oft, ton nnd. You novoTot to hr hl coot Fgm.in Ih, rtl allot the quo tot in.l To atte,t 0" qt nft En, tip tine ant re t•+rt TOTAL FIRO3 CONTRACT THANK YOU FOR YOUR BUSINESS! $ 2,970.00 PROGRAMMING 6.25% TAX TOTAL EXEMPT $ 2,970,00