HomeMy Public PortalAbout04) 7A2 CCM 2015-04-21 Regular1. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
April21, 2015
AGENDA
ITEM ?.A-2.
Mayor Chavez called the Regular City Council meeting to order at 7:31 p.m.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Fish, Man, Sternquist, Yu, Chavez
Councilmember-None
City Manager Cook, City Attorney Vail, Deputy City Clerk
Bonus, Administrative Services Director Hause, Parks and
Recreation Director Burrouyhs, Community Development
Director Forbes, and Executive Assistant to the City
Manager/ City Council Corella
Pastor David Palmer, First Methodist Church, provided the Invocation.
4. PLEDGE OF ALLEGIANCE
Jerry Jambazian led those present in the Pledge of Allegiance.
5. CEREMONIAL I PRESENTATIONS
A. CHAMBER OF COMMERCE
Peter Choi, President/CEO of Temple City Chamber of Commerce provided a
quarterly update.
B. UPPER SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT UPDATE
Manuel Gouveia, Government Affairs Representative for the Upper San
Gabriel Valley Municipal Water District provided an update regarding the
water supply and San Gabriel Valley Water Smart City Challenge.
Mayor Chavez pulled item 5C "Youth Committee Recruitment" out of order to
be heard after "Public Comments on Items Not Listed on the Agenda".
City Council Minutes
April21, 2015
Page 2 of 10
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Kyla Sickles, Program Director, and representatives from Miss Temple City
Program invited the City Council and community to attend their upcoming event.
Mary Sneed, Event Chair for Temple City Relay for Life Committee, thanked City
Council for their support and provided information regarding upcoming events.
Jing Lee, Temple City Library Manager, announced upcoming library events for
the month of May.
5. CEREMONIAL I PRESENTATIONS
C. YOUTH COMMITTEE RECRUITMENT
Youth Committee Members Amber Lee, Sabrina Trinh, and Bailee Weisz
gave a brief presentation regarding the Youth Committee and announced the
recruitment to fill expired seats.
Mayor Chavez provided an overview of the past and present Youth
Committee activities.
7. CONSENT CALENDAR
Mayor Chavez pulled Consent Calendar Item 7A-1 out of agenda order for
further discussion.
Councilmember Man made a motion to approve the remaining items on the
consent calendar. Seconded by Councilmember Sternquist and approved by the
following votes:
AYES: Councilmember:
ABSTAINED: Councilmember:
NOES: Councilmember:
A. APPROVAL OF MINUTES
Fish, Man, Sternquist, Yu, Chavez
None
None
The City Council is requested to review and approve:
2) Minutes of the Special City Council Meeting of March 25, 2015;
3) Minutes of the Special City Council Meeting of April 7, 2015; and
4) Minutes of the Regular City Council Meeting of April?, 2015.
Action: Approved.
City Council Minutes
April21, 2015
Page 3 of 10
B. APPROVAL OF A THIRD AMENDMENT TO THE CONSULTANT
SERVICES AGREEMENT WITH COMMUNITY MEDIA OF THE FOOTHILLS
(CMF) TO VIDEO RECORD AND BROADCAST CITY COUNCIL MEETINGS
TO THE COMMUNITY
CMF is a local non-profit organization located in Monrovia. They have
provided reliable recording service to Temple City for the last five years.
Additionally, CMF is responsive to staff and cognizant of the City's needs.
Approval of the third amendment will ensure no interruption of services
Actions:
1) Approved the Third Amendment to the Consultant Services Agreement
(Attachment "A") with Community Media of the Foothills to video record
City Council meetings for live and delayed broadcast to the community
(i.e., $24,000.00);
2) Approved a Consultant Services Agreement with Community Media of
the Foothills to provide programming services for the City's cable channel
(i.e., $8,000.00); and
3) Authorized the City Manager to execute the amendment and agreements.
C. APPROVAL OF AN AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH ECS IMAGING, INC. (ECS) TO RENEW THE ANNUAL
MAINTENANCE AND RELATED SERVICES AND APPROVE THE
PURCHASE OF ADDITIONAL USER LICENSES FOR THE WEB PORTAL
Additional web user license will keep up with the public's demand to access
City's public record via the web portal and renewal of the maintenance and
support agreement will ensure that there is not an interruption in software
update and staff support.
Action: Approved the Amendment to the Consultant Services
Agreements with ECS Imaging, Inc., to renew the
annual maintenance and related services with an
option to extend the annual maintenance and related
services for an additional period of three years and
approved the purchase five additional concurrent user
licenses for the web portal and for an amount not to
exceed $12,124.55.
D. APPROVAL OF PERMITS TO SELL FIREWORKS FOR THE 2015 SEASON
The City Council is requested to approve fireworks permits for 11 non-profit
organizations/groups. City Council's approval will allow the non-profit
City Council Minutes
April21, 2015
Page 4 of 10
organizations/groups to raise funds to support their respective activities.
Action: Approved 11 applications for fireworks permits for the
2015 season.
E. APPROVAL OF THE FIRST AMENDMENT TO THE CONSULTANT
SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.
FOR THE TRAFFIC IMPACT ANALYSIS FOR THE LAS TUNAS DRIVE
SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT
City Council is requested to approve the First Amendment to the Consultant
Services Agreement with Kimley-Hom and Associates, Inc. to expand the
original scope of work to include additional traffic study tasks based on the
redesign of Las Tunas Drive.
Action: Approved the First Amendment to the Consultant
Service Agreement with Kimley-Hom and Associates,
Inc. in the amount of $20,000 for the Traffic Impact
Analysis for the Las Tunas Drive Safety
Enhancement and Beautification Project, CIP No.
P13-04.
F. PETTY CASH REPORT
The City Council is requested to review, receive and file the Petty Cash and
Visa Card Report.
Action: Received and filed report.
G. ADOPTION OF RESOLUTION NO. 15-5081 APPROVING PAYMENT OF
BILLS
The City Council is requested to adopt Resolution No. 15-5081 authorizing
the payment of bills
Action:
APPROVAL OF MINUTES
Adopted Resolution No. 15-5081 approving
payment of bills.
1) Minutes of the Special City Council Meeting of February 24, 2015;
At the February 24, 2015 Special City Council Meeting, Mayor Chavez
recused himself from the meeting due to potential conflict of interest.
Councilmember Stemquist was absent from the meeting.
City Council Minutes
April21, 2015
Page 5 of 10
Mayor Pro Tem Yu made a motion to approve Minutes of the Special
City Council Meeting of February 24, 2015. Seconded by
Councilmember Fish and approved by the following votes:
AYES: Councilmember: Fish, Man, Yu
ABSTAINED: Councilmember: Chavez, Sternquist
NOES: Councilmember: None
8. PUBLIC HEARING -None
9. UNFINISHED BUSINESS-None
A. APPROVAL OF A SERVICES AGREEMENT WITH GRETCHEN STERLING
TO OPERATE AND MANAGE THE TEMPLE CITY CERTIFIED FARMERS
MARKET
The City Council is requested to approve a Service Agreement with Gretchen
Sterling to continue to operate a certified farmer's market in the City of Temple
City for an additional one-year term.
City Manager Cook provided an update regarding the Services Agreement
with Gretchen Sterling to operate and manage the Temple City Certified
Farmers Market.
Mayor Chavez opened public comments.
Hearing no request to speak, Mayor Chavez closed public comments.
Mayor Chavez restated the changes made to the First Amendment (the
computation of how the City is paid and the reduction of days the Farmers
Market will be closed) during the previous meeting of April?, 2015.
Mayor Pro Tem Yu made a motion to approve the First Amendment to
Services Agreement with Gretchen Sterling to operate and manage the
Temple City Certified Farmers Market. Seconded by Councilmemt,Jer Fish and
carried by the following votes:
AYES:
ABSTAINED:
NOES:
Councilmember:
Councilmember:
Councilmember:
Fish, Man, Sternquist, Yu, Chavez
None
None
A. DISCUSSION ON NOMINATING AN ELECTED OFFICIAL FROM THE EAST
CITY CLUSTER OF THE METRO SAN GABRIEL VALLEY SERVICE
COUNCIL TO REPRESENT THE CITY OF TEMPLE CITY AND THE CITIES
OF ARCADIA AND EL MONTE
City Council Minutes
April 21, 2015
Page 6 of 10
The City is one of 21 cities represented by Metro San Gabriel Valley Service
Council and one of the three cities represented by the San Gabriel Valley East
City Cluster (i.e., Arcadia, El Monte and Temple City). The nomination process
is the first step in appointing an individual to serve on the Metro Service
Council..
City Manager Cook provided a brief overview of the nomination process for
the East Valley Cluster of the Metro San Gabriel Valley Services Council.
Mayor Chavez opened public comments.
Hearing no request to speak, Mayor Chavez closed public comments.
Councilmember Sternquist made a motion to nominate Roger Chandler from
the City of Arcadia to represent the East City Cluster of the Metro San Gabriel
Valley Service Council. Seconded by Councilmember Fish and carried by the
following votes:
AYES:
ABSTAINED:
NOES:
10. NEW BUSINESS
Councilmember:
Councilmember:
Councilmember:
Fish, Man, Sternquist, Yu, Chavez
None
None
A. DISCUSSION REGARDING THE PUBLIC ARTS COMMISSION
At the request of Mayor Chavez, the City Council will discuss structure of the
Public Arts Commission.
Mayor Chavez provided a brief overview of the Public Arts Commission and
opened City Council discussion regarding reducing the number of
commissioners on the Public Arts Commission (from seven to five) to be
consistent with other City Commissions.
Councilmember Man asked what the advantages or disadvantages of having
seven Commissioners are.
Councilmember Fish stated she would like to have the Public Arts Commission
be consistent with the rest of the City Commissions, and shared her
experiences on the Parks and Recreation Commission.
Councilmember Sternquist requested information regarding the process in
amending the number of Commissioners for the Public Arts Commission
stated her concerns regarding reducing the number of commissioners from
seven to five.
City Council Minutes
April21, 2015
Page 7 of 10
Mayor Pro Tern Yu stated that the policies they create should be uniformly
applied. He added, based on his experiences it is less efficient to have more
commissioners than the five and he is in favor of making the number of
commissioners on the Public Arts Commission consistent with the rest of City
Commissions.
Mayor Chavez opened public comments.
Hearing no request to speak, Mayor Chavez closed public comments.
Mayor Chavez made a motion to have staff bring back an ordinance reducing
the number of seats on the Public Arts Commission from seven to five seats.
Seconded by Mayor Pro Tern Yu and carried by the following votes:
AYES: Councilmember:
ABSTAINED: Councilmember:
NOES: Councilmember:
11. COMMUNICATIONS-None
12. UPDATE FROM CITY MANAGER -None
13. UPDATE FROM CITY ATTORNEY
Fish, Man, Sternquist, Yu, Chavez
None
None
City Attorney Vail provided an overview and clarification on the Governor's
Conservation Order specifically discussing the Capistrano Court Case.
Mayor Chavez directed staff to provide a staff report at the second meeting in May
or first meeting in June addressing the City's concerns and provide measures that
may be taken.
Councilmember Sternquist would like to invite the five water purveyors in the City
to allow the community to ask questions regarding their rate structure.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. ROSEMEAD BOULEVARD IMPROVEMENT PROJECT STANDING
COMMITTEE (Mayor Pro Tern Yu and Councilmember Man) -Formed
6/3/2011
No report.
B. SCHOOL DISTRICT/CITY STANDING COMMITTEE
(Mayor Chavez and Councilmember Fish)-Formed 1/3/2012
Councilmember Fish reported on the standing committee's meeting on April
City Council Minutes
April21, 2015
Page 8 of 10
21st The standing committee discussed the following: schedule for
construction of school sites; annual joint meeting of the City and school district;
transfer of the mural from the Temple City Library to the school district
building. The school district shared that they have been promoting recruitment
for the City's Youth Committee. They also shared that the school sites have
been taking water conservation measures.
C. CITY CODE REVIEW STANDING COMMITTEE
(Mayor Chavez and Councilmember Man)-Formed 11/6/2012
No report.
D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE
(Mayor Pro Tern Yu and Councilmember Fish)-Formed 5/13/2013
No report.
E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE
(Mayor Chavez and Councilmember Sternquist)-Formed 1/27/2014
No report.
F. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE
(Mayor Chavez and Mayor Pro Tern Yu)-Formed 2/18/2014
No report.
G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE
(Mayor Pro Tern Yu and Councilmember Man)-Formed 2/18/2014
No report.
H. AUDIT STANDING COMMITTEE
(Mayor Chavez and Mayor Pro Tern Yu)-Forme:d 7/15/2014
No report.
I. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE AD HOC
COMMITTEE (Mayor Pro Tern Yu and Councilmember Man) -Formed
2/4/2014
No rep01i.
J. COMMISSION APPLICATION REVIEW AD HOC COMMITTEE
(Mayor Chavez and Councilmember Sternquist)-Formed 1/20/2015
City Council Minutes
April21, 2015
Page 9 of 10
No report.
Mayor Chavez established a Review of Rules and Protocols Ad Hoc Committee to
review the rules and protocols for any changes that may be necessary and
appointed Mayor Chavez and Councilmember Man.
Mayor Chavez established a Veterans Day Celebration Ad Hoc Committee
appointed Councilmember Sternquist and Councilmember Fish.
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER FISH
Councilmember Fish shared that she met with each of the City Department
Manager and Director and shared the information from the various events she
attended.
B. COUNCILMEMBER MAN
Councilmember Man shared that he attended a tour of water conservation
facilities with Councilmember Fish. He urged the community to participate in
the City water conversation efforts. He requested that the information provided
during this Saturday's Sustainable Gardening Class would be made available
on the City website.
C. COUNCILMEMBER STERNQUIST
Councilmember Sternquist spoke about the meetings she attended and
announced the grant that was given to the Temple City Library to provide
session to high school students consisting eight sessions.
D. MAYOR PROTEM YU
Mayor Pro Tem Yu congratulated Councilmember Sternquist on rece1v1ng
Congress Woman Judy Chu's "Woman of the Year" award. He shared his
recent experience presenting to the students from Woodberry College
regarding the Rosemead Boulevard Improvement Project. He also expressed
concerns regarding the quarry pit's water level and reiterated the importance of
the City's water conservation efforts.
E. MAYOR CHAVEZ
Mayor Chavez provided an updated regarding the he events attended and
congratulated Oak Avenue on their Civil War Day celebration. He also
City Council Minutes
April21, 2015
Page 10 of 10
emphasized the importance of water conservation.
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES -None
17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
At 9:33 p.m., the City Council recessed to the Successor Agency Meeting. Minutes
of the Successor Agency Meeting are set forth in full in the Successor Agency's
records.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 9:34 p.m. with all Councilmembers
present.
18. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY
COMMUNITY REDEVELOPMENT AGENCY
City Council approved the Minutes of the Regular Successor Agency to the Former
Temple City Community Redevelopment Agency meeting April 7, 2015 and
adopted Resolution No. 15-5082-SA authorizing payment of bills.
19. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
-None
20. ADJOURNMENT
The City Council Regular Meeting was adjourned at 9:34p.m.
Tom Chavez, Mayor
ATTEST:
Marilyn Bonus, Deputy City Clerk