HomeMy Public PortalAbout05c2 Transit IGA TermsFrom:Drew Nelson
To:Jeff Durbin
Cc:Michael Koch
Subject:Transit IGA Terms
Date:Tuesday, May 09, 2017 11:49:00 PM
Jeff – I wanted to throw out some terms for us to discuss related to the transit IGA following Mayor
Vandernaill’s comments at the TAC meeting a few weeks ago:
· Fraser will pay for its attributable share of the monthly transit service contract cost based
on either the proportion of time that routes serve Fraser, the proportion of stops on regional
routes that serve Fraser, or the proportion of miles served within the jurisdictional
boundaries of Fraser, whichever is deemed appropriate by the TAC as part of its annual
budget and service delivery processes. The current cost allocation shall be used as a basis
for establishing future allocations. Should routes increase or decrease service in either
Fraser or Winter Park, respectively, the attributable share shall be modified as agreeable by
the parties and approved by the TAC and the respective elected boards of Fraser and Winter
Park. Changes that have budgetary impacts shall not be implemented without funding
approval by the respective affected elected boards of Fraser and Winter Park. Fraser shall
further contribute a 7% management fee of the monthly transit service contract for
administration of the system by Winter Park. Winter Park shall bill Fraser on a monthly basis
for service provided.
· Fraser shall pay a one-time fee of $71,452.80 for materials and work provided by Winter
Park prior to the establishment of the IGA, which includes the following: transit consultant
services for 2015, 2016, and 2017; transit marketing services in 2016 and 2017; new signage
provided in 2016; RideHop application deployment in 2016; and administration of the transit
service transition plan, transit service agreement, and service and funding agreement for
2015, 2016, and 2017. This payment equates to 20% of the soft costs for these work
products, which is slightly less than the amount of hours of service provided to Fraser
(23.43% of total hours). This payment may be spread over up to 12 payments at the
discretion of Fraser. The work product breaks down as follows:
2015 2016 2017 Total Fraser Portion
(20%)
Transit Consultant $38,086 $56,976 $6,900 $101,962 $20,392.40
Marketing
Consultant
$72,383 $23,062 $95,445 $19,089.00
Signage $10,017 $1,042 $11,059 $2,211.80
RideHop $16,210 $3,240 $19,450 $3,890.00
Administration $5,290 $80,709 $43,349 $129,348 $25,869.60
TOTAL $43,376 $236,295 $77,593 $357,264 $71,452.80
· Fraser shall not be responsible for capital rolling stock acquisition or replacement of buses.
However, deployment of individual fleet units shall be solely the discretion of Winter Park.
Vehicles identified for acquisition shall be approved by the TAC and the Winter Park Town
Council.
· Fraser and Winter Park shall be solely responsible for bus stop improvements within their
respective jurisdictional boundaries; however, the parties may mutually agree to cost share
bus stop improvements that serve facilities that are regional in nature (i.e. community
recreation centers, schools, libraries, etc.). This cost-share shall be approved by the TAC and
the respective elected boards of Fraser and Winter Park.
· Any changes in levels of service, hours of operation, or other matters that have budgetary
impacts must be approved by the TAC and the respective elected boards of Fraser and
Winter Park that are affected by the changes. Changes solely affecting Fraser shall only be at
the determination of Fraser, and changes solely affecting Winter Park shall only be at the
determination of Winter Park.
· The Transit Manager shall at all times be an employee of Winter Park.
· Fraser will not be required to contribute to the construction costs of a maintenance facility
used to serve the transit system, should it occur. However, any new maintenance facility
shall be solely the property of Winter Park and used solely at Winter Park’s discretion. Costs
associated with maintaining the transit maintenance facility shall be included in the monthly
transit service contract cost allocation (as they are currently).
· Fraser shall pay a proportional share of any future transit consultant services, transit
marketing services, new transit signage, digital materials and applications, legal review, and
any other matters as determined by the TAC and approved by the respective elected boards
of Fraser and Winter Park. The proportional share shall be determined prior to expenditures
being approved by either Fraser or Winter Park as part of either an annual budget process or
budget amendment as necessary. Should either party determine that the services or
materials are of material importance to them, the individual party may proceed with services
or materials at their sole discretion; however, work products, services, or materials shall be
the sole property of the determining party.
· The parties agree to provide transit services in a collaborative and regional nature.
However, should either party terminate this agreement as permitted, access to facilities, bus
stops, capital rolling stock and real property shall be allowed only by the express permission
of the jurisdiction in which the facility, bus stops, capital rolling stock and real property are
either physically located or under the ownership of.
As noted prior, these are just terms to begin discussions for an IGA. It is my attempt to fairly allocate
costs based on levels of service; however, there may be other ways to split costs that would be more
amenable to Fraser and more simple to allocate to the respective parties. I look forward to
discussing this with you in greater detail.
Thanks,
Drew.
___________________________________
Drew Nelson, Town Manager
Town of Winter Park
P.O. Box 3327 / 50 Vasquez Road
Winter Park, CO 80482
970.726.8081 (p)
970.726.8084 (f)
www.wpgov.com