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04 April 12, 1995 CommissionF1 e C� / V� RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, APRIL 12, 1995 2:00 P.M. RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. AGENDA ADDITIONS/DELETIONS. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Ca/trans Centennial 1895-1995. Overview To join in the Caltrans Centennial celebration, staff prepared a plaque for the Chair on behalf of the Commission to present to Caltrans District 8 to commemorate their 100 years of existence. 5B. Final Management Letter Report and Audit Results. Overview At the December meeting, Ernst & Young was present to provide preliminary audit results and management letter comments. The audits are substantially complete and the management letter comments have been finalized. Ernst & Young will review the final results with the Budget and Finance Committee. This item is for receive and file. 5C. Commission Triennial Performance Audit Report. Overview The triennial performance audit of the Commission has been completed and is presented to the Commission for review. The intent of the audit is to evaluate the Commission and its activities and determine compliance with all governing Public Utilities and California Code of Regulations Sections. The consultants also performed a review of RCTC's management efficiency and effectiveness. A representative from Applied Management and Planning Group will make a presentation on their findings and recommendations. Page 2 RCTC Agenda April 12, 1995 5D. 1995-96 Legislative Program and Monthly Sacramento Report. Overview The Ad Hoc Legislative Committee and staff will provide an oral report on discussion that took place prior to the Commission meeting. This is for receive and file and/or take appropriate action. 5E. Riverside County Representation on SCAG. Overview This item provides a follow up on an action taken by the Western Riverside Council of Governments (WRCOG) to initiate the expansion of representation for Western Riverside County on the Southern California Association of Governments (SCAG) Policy Committees. 5F. Investment Policies. Overview Staff and Budget/Finance Committee is recommending that the Commission defer action until the May meeting, pending receipt of investment surveys from the remaining Commissioners. 5G. Mission and Goa/ Statements/Draft 95/96 Budget. Overview The proposed Mission and Goal Statements and draft FY 1995-96 Budget is presented to the Commission for review and input at the Commission's special meeting on May 19 and 20. The Proposed Budget with Commission desired changes and will be brought forward in June for final review, public hearing, and adoption. 5H. RCTC Represe itative to the Regional Transportation Agencies Coalition (RTAC) and Western Riverside Council of Governments (WRCOG). Overview Chairperson Alex Clifford is seeking a replacement for him to represent the Commission at the RTAC and WRCOG 51. Appointment of Committee for RCTC Property Development. Overview Staff is recommending that the Commission appoint an Ad Hoc Committee for development of RCTC property. Page 3 RCTC Agenda April 12, 1995 5J. Co -Sponsorship of UCLA's Fall 1995 Symposium on "The Transportation, Land Use and Air Quality Connection". Overview Staff is recommending co-sponsor support in the amount of $5,000 with the added recommendation that three Board or staff members be authorized to represent the Commission at the symposium. 5K. Commissioners/Executive Director Report. Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on various committees representing the Commission. 6. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 6A. Results of Measure A Commuter Assistance Program Evaluation Survey. Overview In November 1994 the Commission awarded a contract to Applied Management and Planning Group (AMPG) to perform an evaluation survey of the Freeway and Local Incentive Programs and Club Ride. The final report regarding the results of the survey will be presented to the Commission at its April meeting. 6B. Transit Operator Performance Audits. Overview The triennial performance audits of the public transit operators in Riverside County have been completed and are presented to the Commission for their review. A representative from the consultant completing the audits, Crain & Associates, will give a presentation on the audits. 6C. Unmet Transit Needs Hearing Testimony and Responses. Overview The Commission held three public hearings during January and February to identify "unmet transit needs" in Riverside County. Comments from 37 individuals were received and considered by the appropriate transit operator. The Commission's Citizens Advisory Committee/Social Service Transportation Advisory Council reviewed the requests and responses at their meeting on March 27 and recommend approval of the responses and adoption of Resolution No. 95-002 finding that there are no unmet transit needs that are reasonable to meet in the Palo Verde Valley area. Page 4 RCTC Agenda April 12, 1995 7. HIGHWAYS/LOCAL STREETS AND ROADS. 7A. Route 91 Auxiliary Lane and Soundwall Prioritization Study. Overview Staff is recommending that the Commission authorize the Executive Director to use the existing soundwall design budget in Greiner's Contract No. RO-9101 in an amount not to exceed $67,177.94 for Base Work and $12,822.06 for Extra Work to perform an auxiliary lane and soundwall prioritization study for Route 91 between Magnolia Avenue and Mary Street in the City of Riverside. 7B. 1995/96 Local Transportation Funds and Surface Transportation Program Planning Projects. Overview A Call for Projects was announced on January 13, 1995, program the remaining funds of the Surface Transportation Program (STP) planning funds. The 1995/96 Local Transportation Funds (LTF) were also coordinated with this Call for Projects. The list of projects have been submitted by the Western Riverside Council of Governments (WRCOG) and the Coachella Valley Association of Governments (CVAG) and is recommended for approval. 8. COMMUTER RAIL. 8A. Railroad Crossings at Water, Orange. and Rider Streets. Overview Staff is recommending that the Commission review the issues identified in the report and, refer them to the Southern California Regional Rail Authority (SCRRA) representatives for additional discussion and possible participation with the other parties involved to develop an overall approach for solving the problems that resulted from redesign of the freeway improvements, the closing of the railroad crossings at Orange, Water, and Rider Street mistakenly included in the Caltrans petition to the PUC, and the flooding problem along the San Jacinto Branch Line. 8B. Tustin Commuter Rail Station. Overview The City of Tustin has declined RCTC's offer of borrowing funds through the Commission's commercial paper program, but suggests the possibility of RCTC making a non -reimbursable contribution toward construction of Tustin's commuter rail station. Staff is recommending that no further action be taken at this time. Page 5 RCTC Agenda April 12, 1995 9. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 9A. Consent Calendar - Administrative/Financial Items. 9A 1. California Transportation Commission (CTCI Report. Overview This item is provided as information on actions taken by the California Transportation Commission (CTC) at its meeting on March 29-30, 1995. This report is provided as a regular update on CTC issues and actions in order to inform RCTC of the votes taken related to projects and issues of interest to Riverside County. 9A2. A royal of Amendment to RCTC's Disadvanta ed Business Enter rise DBE Pro ram Ado tion of Resolution No. 95-004 and Ado tion of DBE Goal for the Inland Em ire lntell/ ent Trans ortation S stems Strate is De to meet P/an Project Overview Legal Counsel is proposing minor changes to the Commission DBE Program and staff is recommending that the Commission establish an 18.5% DBE goal for consultant services contracts for the Inland Empire Intelligent Transportation System (ITS) Strategic Deployment Plan. 9A3. A royal of Dru -Free Work lace Po/ic and Ado tion of Resolution No. 95- 003 Resolution of the Riverside Coun Trans ortation Commission Amending and Reenacting Personnel Ru/es and Revu/ationc Overview Staff is recommending that the Commission: 1) Approve the proposed Drug - Free Workplace Policy; and, 2) adopt Resolution No. 95-003, Resolution of the Riverside County Transportation Commission Amending and Reenacting Personnel Rules and Regulations. 9A4. FY 1995-96 Conferences /Workshoos Overview Staff is recommending that the Commission: 1) approve the list of Conferences/Workshops; 2) attendance of up to three Commissioners; and, 3) direct staff to appropriately budget for the FY 1995-96 approved conferences/workshop. Page 6 RCTC Agenda April 12, 1995 9A5. Monthly Cost and Schedule Reports. Overview The attached material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending February 28, 1995. This is a receive and file item. 9A6. Single Signature Authority Report. Overview For the period ending March 31, 1995, three contracts was executed under single signature authority granted to the Executive Director by the Commission. Those contract are outlined on the attached report. There remains approximately $35,000 capacity to enter into additional contracts for the remainder of the fiscal year. This is a receive and file item. 9B. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 9B1. Appointments to the Citizens' Advisory Committee/Social Service Transportation Advisory Council. Overview This item requests that the Commission appoint William Densmore and Greg Trousdell to the Citizens' Advisory Committee/Social Service Transportation Advisory Council with term expirations in April 1998. 9B2. FY 94/95 Commuter Transportation Services, Inc. Contract Funding Issues. Overview Since November, 1994, Caltrans/Sacramento has failed to process a funding amendment to the agreement between Caltrans and Commuter Transportation Services, Inc. (CTS). Pursuant to an agreement between the county transportation commission's (CTC'S) and Caltrans, the amendment would allow the payment of local CTC funds to CTS in the total amount of $3.4 million. A March 30, 1995 Caltrans letter, required an immediate response to provide assurances as required by Caltrans in order for them to proceed with the CTS contract amendment. Staff is seeking Commission approval of the staff generated response letter dated March 31, 1995. Page 7 RCTC Agenda April 12, 1995 9B3. FY 1995-96 SB 821 Program - Bicycle and Pedestrian Facilities. Overview Staff is recommending that the Commission direct staff to notify the cities and the County of the estimated FY 1995-96 SB 821 funding that is available and request them to submit project applications. 9C. Consent Calendar - Congestion Management/Air Quality. 9C1. Status on the Congestion Mitigation and Air Quality (CMAQ) and Surface Transportation Program (STP) Call for Projects. Overview A Call for Projects was announced on January 13, 1995, to program the remaining Congestion Mitigation and Air Quality (CMAQ) and Surface Transportation Program (STP) funds of the six year Intermodal Surface Transportation Efficiency Act (ISTEA). The staff report outlines the selection process. 9D. Consent Calendar - Highways/Local Streets and Roads. 9D1. Measure A Five Year Projects for Local Agency Capita/ Improvement Programs. Overview Annually, all recipients of Measure A local streets and roads funds are required to submit to the Commission a Five Year Capital Improvement Plan. The Measure A CIP provides data on what projects the Measure A disbursements will be expended on. To assist those jurisdictions in preparing the CIP, and for planning purposes only, the Commission provides a projection of Measure A revenues for the next five years. Once reviewed by the Commission the projections will be forwarded to all local jurisdictions no later than May 1, 1995. This item is for receive and file. 9D2. Amendment to City of Calimesa Measure "A" Five Year Capital Improvement Plan for Local Streets and Roads. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any substitutions, additions or deletion to the approved plans must also be approved by the Commission. Page 8 RCTC Agenda April 12, 1995 9D3. Sunrise Way/ Palm Canyon Drive Intersection - Amendment Number 2 Adjustment to Authorized NBS/Lowry Contract Amount (RCTC Agreement No. RO-92-191 . Overview Staff is recommending that the Commission approve the NBS/Lowry contract Amendment No. 2 for $8,557.26 and a total contract value not -to -exceed $524,601.26. All terms and conditions of the original agreement (RO-92-19) and subsequent amendment (Amendment No. 1) will remain in effect except as revised by this amendment (Amendment 2). No further Amendments to this agreement are anticipated. 4. 9D4. Status Report on Route 71 Improvements within Riverside County. Overview This item is provided for purposes of information and discussion. Staff is recommending that the Commission continue to monitor Caltrans 8 activities related to Route 71. 9E. Consent Calendar - Service Authority for Freeway Emergencies (SAFE). 9E1. Monthly Callbox Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of February, 1995 will be presented to the SAFE Board. 9E2. Cooperative Agreement for the Intelligent Transportation Systems Strategic Deployment Plan. Overview The Commission must enter into a cooperative agreement with Caltrans and SanBAG to identify respective funding commitments to support the development of the Intelligent Transportation Systems Strategic Deployment Plan. The agreement serves to facilitate the flow of the federal transportation planning funds to RCTC, who will serve as project manager. 9F. Consent Calendar - Commuter Rail. 9F1. Second Amendment to the Agreement with Santa Fe and County Agencies Regarding San Bernardino Subdivision Capita/ Improvements Cost Escalation and Additional Work. Overview Staff is recommending that the Commission approve the negotiated terms and RCTC's funding participation of $7.43 million for the San Bernardino Subdivision capital improvements cost escalation and additional work. The Commission has previously authorized $7.54 as RCTC's share, at their January 1 1 th meeting. Page 9 RCTC Agenda April 12, 1995 9F2. Construction "Notices to Proceed" to Santa Fe Railway, and Memorandum of Understanding with SCRRA. Overview RCTC and SCRRA staff will be recommending that: 1) RCTC be authorized to issue work orders to Santa Fe Railway for construction force account work in the vicinity of the Downtown Riverside, La Sierra, and West Corona commuter rail stations; and, 2) a MOU be executed between RCTC and SCRRA which will allow RCTC to draw down state bond revenues to pay Santa Fe as this work progresses. 9F3. Amendment 2 to Miralles Contract RO-9430 to Provide Planning and Preliminary Engineering for Riverside -Downtown Commuter Rail Station Second Passenger Platform, Pedestrian Access between Platforms, Pedestrian Access from Surface Streets, Metrolink Train Storage Facility and Possible Future Connections to San Jacinto Line Service. Overview Staff is recommending that the Commission approve the attached Amendment 2 to Agreement RO-9345 with Miralles Associates to provide planning and preliminary engineering services for Riverside -Downtown Commuter Rail Station second passenger platform, pedestrian access between platforms, pedestrian access from surface streets, Metrolink train storage facility and possible future connections to San Jacinto Line service for an amount of $55,000 with an additional extra work amount of $8,250. 9F4. Metrolink Ridership and Revenue Reports. Overview The February Metrolink Operating Report and a report on systemwide ridership/revenue for the first eight months of FY 1994-95 are provided for Commission review. This is a receive and file item. 9F5. Orange Blossom Festival Agreements. Overview Staff is recommending that the Executive Director or his designee be authorized to execute indemnification agreements with Orange Empire Rail Museum and San Bernardino Railroad Historical Society and a contract for chartered Metrolink trains with the Southern California Regional Rail Authority. 10. CLOSED SESSION. 10A. Conference with Legal Counsel - Existing Litigation, Pursuant to Section 54956.9(a) Route 91 Tollroad - Name of Parties: State of California Transportation Department and California Private Transportation. (Case No. 682601, San Diego Superior Court). ATTENDANCE ROSTER RIVERSIDE COUNTY TRANSPORTATION COMMISSION Wednesday, April 12, 1995 NAME /PP y /1/1 4EZSod 411C/4 4e6ghlimaii D4ve.. Gu n lo vvta.,, �t. r�tt�, ✓ 4 rt cit et) Loileis,t) REPRESENTING a"vvi e.1 gh �q f Cv'ato v- h6600. tothtzv G Ate Sri" 1. 0 14. Kr .' at aro A-G TELEPHONE Mfg¢_ zsoa 14t6 wz 3444 for Z7C-L740 7g - 7985 6s�•/3as- 271.7263 31 -t27