HomeMy Public PortalAbout06 - June 7, 2023 Regular Meeting 405 S.Bloomington Street
Greencastle,IN 46135
Board of Park Commissioners Meeting
June 7,2023
Robe Ann Park
Present: David Bault(DB),Eric Bernsee,Greg Ruark(gkr),Chrysta,Snellenberger,Cathy Merrell(CM),Joanna Muncie(1M),Tim
Trigg(IT),Stacie langdon,Carolyn Havlin and Jack Dalton(Dalton Family Trust),Angie Parnell(PCH)
Absent:Mayor Dory,Doug Hutchison
• Call to order at:6:28pm by CM
• Public Input-None
• Approval of minutes of regular meeting-May 3,2023,Motion to approve by JM,second by TT-passed 3-0
• Approval of Monthly Claims and Invoices' May 2023 Motion to approve by TT,second by1M-passed 3-0
• New Business
- GR summarized his thoughts on a plan to offer alcohol in Robe Ann Park on a very limited basis,beginning in
2024.His idea is to allow it to be sold by a reputable vendor during Parkfest.No BYOB,restricted too hired
bartender.Indicated his plans to bring this back to the Board in early 2024.
- GR Summarized the new agreement we have with Republic Services. The barrels currently being used will be
removed and each shelter/facility will be equipped with new trash totes. The totes will be ID with the Republic
logo in addition to the park's logo.Seasonal pick up can be arranged with convenience and two days a week will
be 1D'd for pick up days.Plan for the new system should begin soon.
• Special events/Old business
- Naming rights process and approval.Applications were accepted,reviewed,and approved for the new program.
Each entity presented(Distinct had met with GR last week;State Farm was unable to attend)their justification
for being a partner with the park's system.All four met the requirements as indicated by the Board...model
citizens,positive contributors to the community.
- Distinct-motion CM,second 1M,passed 3-0
- Jack and Shirley Dalton Trust-motion CM,second 1M,passed 3-0
- Putnam County Hospital-motion TT,second JM,passed 3-0
- State Farm Insurance(Procenti)-Motion CM,second:TT,passed 3-0
GR indicated he would follow up with them soon to provide details on the process going forward.
- in the absence of Amanda Brown,event leader,GR presented Amanda's FOP 5K(August 2023)event
which will be utilizing a portion of the People's Pathway.Motion:JM,second,CM,passed 3-0.
- Park House bids were presented:Evans Excavating$62,500.00 JAMRR Excavating$45,700.00
Collom Excavating$35,220.00 Motion to approve Collom Excavating CM,second TT,passed 3-0
- Five-Year Master Plan-first public meeting took place May 24.Twelve to thirteen citizens attended.
Survey continues to circulate,with a deadline of July 7 for completion.
- Bandshell update-GR and Mayor Dory met with architect Todd Scoggins,June 1,to discuss the water leak
issues the facility is experiencing.Todd is preparing suggestions/thoughts on how to move forward.
• Director's report
- CS brought the group up to date on the great start at the aquatic center(May 29-June6).Concessions had earned
over$3,000.Over 2,000 people had entered the center the first week.Passes sold totaled over$40,000.
- GR reported the Celebrate 4 event will remain in Robe Ann Park despite the road construction on Bloomington
Street.He had met with Brian Cox and Assistant Police Chief,Ed Wilson.Wilson assured GR the event could be
managed by law enforcement,the Fire Department,and other emergency services.
• Adjournment-7:27pm.Motion to adjourn TT,second by1M.Passed 3-0
• Next Regular Meeting-Wednesday,July 5,2023 GPR Office in Robe Ann Park(6pm) gkr6.9.23
GREENCASTLE PARKS & RECREATION DEPARTMENT
(204) ACCOUNTS PAYABLE VOUCHER DOCKET
Wednesday, June 7, 2023
(For business of May 2023)
VENDOR DESCRIPTION AMOUNT
3 Kings Aquatic Center annual startup/tennis
courts lights timer 590.00
Baker's Septic Service Big Walnut/Jaycee Parks $152.00
Butler's LP and Fertilizer Field Marking paint $250.00
Card Services Misc. Park supplies $2,267.52
DC Superior Services Fountain repairs in BWSP $290.52
Embroidery Express Park/AC uniforms $982.00
Headley Hardware Misc. Park supplies $838.41
Hoosier Wifi Guy WIFI update-Robe Ann Park $300.00
Humphreys Outdoor Power Maintenance supplies $353.75
JTN Services Mower belt $148.99
Mariah Monett Lifeguard for swim instruction class $96.00
NAPA Auto Parts Battery $44.91
Neal Tire Oil change $26.19
55 Security Solutions Monthly service $29.95
Spear Corporation Guard seat,chemicals,splashpad startup f $10,984.77
TABCO Parkfest Banner/pool passes $2,340.56
WalMart Office supplies $34.95
Willoughby Stainless Fountains Water bottle filler-Robe Ann Park $1,000.00
Feutz Contractors, Inc. Robe Ann Park, phase one S443,593.8i
Total General Operation Expenses $20,730.52
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims
are hereby allowed in the total amount of$20,730.52 dated this 7th day of June, 2023.
SIGNATURES OF GOVERNING BOARD
Cathy Merr , President Tim Trigg, Vicelresident i
Joanna Muncie, Secretary i. Doug Hutchison (absent)