HomeMy Public PortalAbout4d Open Space Planning ContractTOWN OF FRASER, COLORADO
PUBLIC CONTRACT FOR SERVICES
THIS CONTRACT is made and entered into as of this 16 day of August, 2017, by and
between THK Associates, Inc, whose address is 2953 South Peoria Street, Suite 101, Aurora,
CO, 80014, (hereinafter referred to as "Contractor"), and the Town of Fraser, a municipal
corporation of the State of Colorado, whose address is 153 Fraser Avenue, P.O. Box 370,
Fraser, Colorado 80442, (hereinafter referred to as "Fraser" or "Town").
In consideration of the mutual promises and covenants set forth herein, Fraser and
Contractor agree as follows:
ARTICLE 1.0 — RELATIONSHIP OF THE PARTIES
1_1 Contractor is engaged in an independent business and is being retained and
engaged by Fraser only for the purposes and to the extent set forth in this contract.
Contractor's relation to Fraser and any of its affiliates shall, during the term of the contract, be
that of an independent contractor and not an employee, agent, partner or engaged in a joint
venture with Fraser, for all purposes including, but not limited to Federal and state tax purposes.
Fraser does not require Contractor to work exclusively for Fraser, and Contractor shall retain the
right to perform services for others during the term of this contract.
1_2 Fraser engages Contractor to perform duties in connection with the following
specific engagement hereunder.
ARTICLE 2.0 - DESCRIPTION OF SERVICES
2_1 Contractor agrees to provide the following services for Fraser (herein referred to
as the "Work"):
Please see Exhibit A
2_2 Any additional work or services not within the scope of the description set forth in
Section 2.1 must be approved in advance by Fraser.
ARTICLE 3.0 - COMPENSATION
3_1 Fraser agrees to pay the following compensation to Contractor for the Work
described in Article 2.0:
$89,900
3_2 Such compensation shall be payable as follows:
Contractor (THK) will invoice Fraser on a monthly basis for work performed for that
month.
Rev. 2014-07 Page 1 of 16
3_3 Fraser hereby states that it has appropriated sufficient funds to pay the
anticipated compensation due to Contractor hereunder for the current fiscal year.
ARTICLE 4.0 - TERM
4.1 This Contract shall be effective as of the date first mentioned above and shall
continue in effect until terminated by either party.
4_2 Either party may terminate this contract without cause upon not less than thirty
(30) days written notice to the other party.
ARTICLE 5.0 - CONTRACTOR'S RESPONSIBILITIES
5_1 Contractor shall provide and pay for all labor, materials, equipment, facilities and
services necessary for the proper completion of the Work.
5_2 Contractor will pay and be responsible for all costs incurred by Contractor
relating to or in connection with the performance of duties under this contract, including, but not
limited to, any overhead costs, any fees, fines, licenses, bonds or taxes required of or imposed
against Contractor and all other of Contractor's costs of doing business.
5_3 Contractor assumes full responsibility for acts, negligence or omissions of all its
employees engaged in performing the Work or any part thereof, for those of his subcontractors
and their employees; and for those of all other persons performing work under a contract with
him.
5_4 Contractor shall comply with all Federal, state and local laws regarding business
permits and licenses that may be needed to carry out any duties to be performed under this
contract.
Rev. 2014-07 Page 2 of 16
ARTICLE 6.0 - INDEMNIFICATION AND INSURANCE
6_1 To the fullest extent permitted by law, Contractor agrees to indemnify, defend,
and hold harmless Fraser, its officers, employees, agents and their insurers, from and against
any and all liability, claims and demands, on account of any injury, loss or damage, including
without limitation, claims arising from bodily injury, personal injury, sickness, disease, death,
property loss or damage or any other loss of any kind whatsoever, which arises out of or is in
any manner connected with this Contract or the Work hereunder, to the extent such injury, loss
or damage is caused by, or claimed to be caused by, the act, omission, error, professional error,
mistake, negligence or other fault of Contractor or any subcontractor of the Contractor, or any
officer, employee, or agent of the Contractor or any subcontractor, or any other person for
whom Contractor is responsible. To the fullest extent permitted by law, Contractor shall defend,
investigate, handle, respond and provide defense for and defend against any such liability,
claims or demands at the sole expense of Contractor, or at the option of Fraser, Contractor
agrees to pay Fraser or reimburse Fraser for defense costs incurred by Fraser in connection
with any such liability, claims, or demands, including court costs and attorney fees, whether or
not such liability, claims or demands alleged are groundless, false or fraudulent. This
indemnification provision is intended to comply with §13-21-111.5(6), C.R.S., and shall be read
as broadly as permitted to satisfy that intent.
6_2 Contractor shall procure and maintain, and shall cause any subcontractor of
Contractor to procure and maintain (or shall insure the activity of Contractor's subcontractors in
Contractor's own policies with respect to), the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurers acceptable to Fraser. All
coverages shall be continuously maintained from the date of commencement of the Work. In
case of any claims -made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage. The required coverages are as
follows:
6.2.1 Workers' Compensation insurance to cover obligations imposed by the
Workers' Compensation Act of Colorado and any other applicable laws for any employee
engaged in the performance of Work under this contract, and Employers' Liability
insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000)
each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000) disease - policy
limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000) disease - each
employee.
6.2.2 Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000) each occurrence and TWO MILLION
DOLLARS ($2,000,000) aggregate. The policy shall be applicable to all premises and
operations. The policy shall include coverage for bodily injury, broad form property
damage (including completed operations), personal injury (including coverage for
contractual and employee acts), blanket contractual, independent contractors, products,
and completed operations. The policy shall include coverage for explosion, collapse,
and underground hazards and shall contain a severability of interests provision.
Rev. 2014-07 Page 3 of 16
6.2.3 Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000) each occurrence and ONE MILLION DOLLARS ($1,000,000)
aggregate with respect to each of Contractor's owned, hired and/or non -owned vehicles
assigned to or used in performance of the Work hereunder. The policy shall contain a
severability of interests provision.
6.2.4 [INCLUDE FOR PROFESSIONAL CONSULTANTS:] Contractor shall
maintain professional liability insurance with minimum combined single limits of Five -
Hundred Thousand Dollars ($500,000) for each claim and Five -Hundred Thousand
Dollars ($500,000) aggregate.
6_3 The policy or policies required by subsections 6.2.2 and 6.2.3 above shall be
endorsed to include Fraser as an additional insured. Every policy required above shall be
primary insurance, and any insurance carried by Fraser, its officers or employees, or carried by
or provided through any insurance pool shall be excess and not contributory insurance to that
provided by Contractor. Contractor shall be solely responsible for any deductible losses under
any policy or policies required herein. Upon Fraser's request, Contractor shall promptly furnish
Fraser with a certificate of insurance evidencing the insurance coverage required by this Article.
6_4 Failure on the part of Contractor to procure or maintain policies providing the
required insurance coverages, conditions and minimum limits provided herein shall constitute a
material breach of this Contract, for which Fraser may immediately terminate this Contract, or at
its discretion, Fraser may procure or renew any such policy or any extended reporting period
thereto and may pay any and all premiums in connection therewith, and all sums so paid by
Fraser shall be repaid by Contractor to Fraser upon demand, or Fraser may offset the cost of
the premiums against any monies due to Contractor from Fraser.
6.5 Fraser and Contractor understand and agree that Fraser is relying on, and does
not waive or intend to waive by any provision of this Contract, the monetary limitations or any
other rights, immunities and protections provided by the Colorado Governmental Immunity Act,
Section 24-10-101, et seg., Colorado Revised Statutes, as the same may from time to time be
amended, or otherwise available to Fraser, its officers or employees.
ARTICLE 7.0 -ADDITIONAL PROVISIONS
7.1 Contractor understands that Contractor will be liable for Federal, state and local
income taxes and Federal self employment tax relating to income received under this contract.
Fraser will not: withhold FICA (Social Security) from Contractor's payments; make State or
Federal unemployment insurance contributions on Contractor's behalf; withhold State or Federal
income tax from payments to Contractor; or obtain Worker's Compensation insurance on behalf
of Contractor.
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7_2 Fraser shall not provide in any way training to or for Contractor hereunder.
7_3 Contractor is engaged hereunder as an independent contractor and, as such,
Contractor shall not have any authority to accept engagements on behalf of or to, in any other
way, bind Fraser.
7_4 This Contract contains the entire agreement and understanding between the
parties and may not be changed or modified orally, but only by a written instrument signed by
both Fraser and Contractor.
7_5 Neither this Contract or any interest therein, nor any claim thereunder, shall be
assigned or transferred by Contractor to any other party or parties.
7_6 In the event of any litigation relating to or arising out of this Contract, the court
shall award to the prevailing party all reasonable costs and expenses incurred in connection
with such litigation, including attorney fees. This Contract shall be interpreted and enforced in
accordance with the laws of the State of Colorado; and the courts of Grand County, Colorado,
shall have exclusive jurisdiction over any court action arising hereunder.
7_7 Illegal Aliens. By its signature on this Contract, Contractor certifies that, as of the
time of its signature, it does not knowingly employ or contract with any illegal alien who will
perform work under this Contract and that, in order to confirm the employment eligibility of all
employees who are newly hired for employment to perform work under this Contract, Contractor
will participate in the e -verify program or department program, as defined in C.R.S. 8-17.5-101.
Contractor agrees that it shall not knowingly employ or contract with any illegal alien to perform
work under this Contract; and that it shall not enter into a contract with a subcontractor that fails
to certify to Contractor that the subcontractor shall not knowingly employ or contract with any
illegal alien to perform work under this contract. Contractor has confirmed the employment
eligibility of all employees who are newly hired for employment to perform work under this
Contract through participation in either the e -verify program or department program, as defined
in C.R.S. 8-17.5-101. Contractor shall not use the e -verify program or department program
procedures to undertake pre-employment screening of job applicants while work under this
Contract is being performed. If Contractor obtains actual knowledge that a subcontractor
performing work under this Contract knowingly employs or contracts with an illegal alien,
Contractor shall: (1) notify the subcontractor and Fraser within three days that Contractor has
actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (2)
terminate the subcontract with the subcontractor if, within three days of receiving the notice
required herein, the subcontractor does not stop employing or contracting with the illegal alien;
except that Contractor shall not terminate the contract with the subcontractor if during such
three days the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien. Contractor shall comply with any
reasonable request by the Colorado Department of Labor and Employment made in the course
of an investigation that the Department is undertaking pursuant to the authority established in
C.R.S. 8-17.5-101(5). If Contractor violates a provision of this paragraph, Fraser may terminate
this Contract for breach of contract. If the Contract is so terminated, Contractor shall be liable
Rev. 2014-07 Page 5 of 16
for actual and consequential damages to Fraser. Contractor understands that, in the event of
such a termination, Fraser is required to notify the office of the Colorado Secretary of State.
IN WITNESS WHEREOF, Fraser and Contractor have executed this Contract effective
the date first above written.
FRASER
TOWN OF FRASER, a municipal corporation
of the State of Colorado
BY:
Town Manager
ATTEST:
Town Clerk
(SEAL)
CONTRACTOR
THK A iate , In .
BY:
Kev' Shanks
TITLE:
Vice President
Rev. 2014-07 Page 6 of 16
Exhibit A
Fraser River Corridor Master Plan Scope of Work
Step #1: Collection and Quantification
Task A: Project Start/Kick-off Meetinq
Prior to commencing work, key consultant personnel will conduct one (1) kick-off meeting with
the Town of Fraser staff to review, in detail, specific project objectives, scope items, schedules,
methodologies and other project parameters. This initial meeting is recommended to ensure
that all interests are adequately addressed and that the capabilities and knowledge of the
consultants and Town staff are utilized effectively in completing the project in an efficient and
cost effective manner.
Specific discussion items include but are not limited to:
Identify and introduce project personnel including Town staff and members of the
consultant team
Review and finalize key stakeholder list. Key stakeholders can be organizations or other
government agencies and may include the following stakeholders identified in the
Town's GOCO Planning Grant Application:
Headwaters Trails Alliance, Grand County Water Information Network, Winter Park &
Fraser Chamber, Fraser Valley Metropolitan Recreation District, Grand County Water &
Sanitation District, Winter Park Ranch Water & Sanitation District, The Fraser River
Valley Lions Club, Winter Park — Fraser Valley Rotary Club, Town of Winter Park,
Grand County, Colorado Headwaters Chapter of Trout Unlimited, CrossFit Thin Air,
Grand County Historical Association, Grand County Pet Pals, residents, second home
owners, business owners and developers.
• Review Master Plan goals, vision and purpose
• Review the planning process
• Review all existing data for the Cozen Ranch Open Space necessary for the inventory
and evaluation of the river corridor and identify additional sources as needed
• Identify and review existing Town plans and documents that may inform the project
• Discuss the status of plans that the Town is completing such as the Fraser River Source
Water Protection Plan
• Review details regarding mapped (GIS format) deliverables to ensure compatibility with
the Town's and Grand County's current mapping standards
• Review responsibilities of the consultant team and supporting roles of the Town of
Fraser staff
Review the stakeholder and public engagement effort
o Public Workshop #1: 2 -day on-site Strategic Planning Session
o Community Survey
o Public Workshop #2
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o Public Workshop #3
• Review project parameters, scope and schedule
• Identify the target dates for the 2 -day on-site Strategic Planning Session and Public
Workshops
Following the kick-off meeting, the THK Team proposes a site walk take place with Town staff,
Public Works staff and key stakeholders to document additional existing opportunities and
constraints along the corridor, as part of the Recreational Analysis.
Task B: Engage Key Stakeholders
Once key stakeholders have been identified, the THK Team will create a stakeholder advisory
committee (SAC). The goal of this committee will be to offer a wide range of perspectives and
expertise in the design of the Cozen's Ranch Open Space and to develop a shared vision for
the corridor. To maintain consistent engagement with the committee, the THK Team proposes
three (3) SAC meetings as follows:
• SAC Meeting #1: Review Existing Data and incorporate stakeholder information of the
site into existing data.
• SAC Meeting #2: Discuss Preliminary Master Plan concepts and review community input
from the 2 -day Strategic Planning Session.
• SAC Meeting #3: Present Final Master Plan and receive final comments.
The stakeholders will ultimately carry this vision forward so early engagement is vital to keep
them involved throughout the project and beyond.
Task C: Project Coordination
Open communication between the THK Team and the Town is vital to the success of this
project. In addition to scheduled meetings purposed in this document, the THK Team
recommends holding bi-weekly phone calls with the Town to check-in, go over project progress
and address any issues that may arise. These calls may occur more or less frequently based on
project progress and staff availability.
In addition to these schedule calls, the THK Team will be available for additional coordination
via phone or email throughout the project.
The THK Team will also provide project deliverables to the town to post to the Town's website.
Task D: Review Existing Data
Following the kick-off meeting, the THK Team will review all existing data for the Cozen's Ranch
Open Space necessary for the inventory and evaluation of the river corridor.
Task E: Identify and Review Existing Plans
The THK Team will work with the Town to identify and acquire plans for all of the existing
projects affecting the Cozen's Ranch Open Space. Each project will be reviewed, in detail and
their impact will be taken into account as part of the Existing Conditions Report.
Task F: Prepare Base Maps and Initiate Field Work
THK has complied data collected on-site, Grand County's GIS information and USGS wetland
data to create initial base maps for the Cozens Ranch Open Space. This will save valuable time
during this Task, enabling the first public meeting to take place very early in the process.
Rev. 2014-07 Page 8 of 16
Additional GIS data from the Town or other sources identified in Task A will be collected as
available and incorporated into these base maps. Prior to the 2 -day on-site Strategic Planning
Session base maps will be shared digitally with the Town for review and comment to confirm the
validity of the information and to ensure that the data is thorough and complete. No meeting
time is anticipated for this review. All information will be compiled using ArcGIS.
The THK Team will use the base maps created during this task to initiate the Recreational
Analysis, the Environmental Study and Existing Conditions Report.
Task G: Stakeholder Advisory Committee (SAC) Meeting #1
The THK Team proposes holding the first SAC meeting immediately following the review of
existing data and preparation of base maps. Many of the members of this committee have a
long history on the corridor and will be able to offer value insights that are not contained in
existing data. The THK Team will present existing data collected and base maps to the
committee for review and comment.
Task H: Existing Conditions Report
Recreational Analysis:
In preparation for this proposal, THK has completed a preliminary recreation analysis of the
project area as shown in the Preliminary Recreation Analysis Map. The preliminary recreation
analysis has documented existing recreational features, river access points, potential trail
connections and potential parking and development opportunities.
This preliminary analysis will provide a good starting point. However the THK Team will conduct
one (1) site walk of the entire project area to verify information already collected and document
any additional features defined during Task E or based on Town comments. This information
will be analyzed to identify deficiencies in current recreational features, gaps in circulation
patterns and potential for recreational and educational improvement. The THK Team will
compile this information into a final Recreational Analysis of the project area that will include but
is not limited to:
• Locations of existing physical site amenities such as rest areas, signage, benches,
picnic tables, garbage cans, pavilions, river access, play grounds, etc.
• Locations and identification of existing trails, parking lots and other hardscape features
including surface materials and visual condition
• Locations of severe slopes
• Locations of view corridors
• Potential development sites
• Potential trail connections
• Potential parking lot locations
• Locations of visible utilities
• Potential conflicts (ped/traffic, wildlife, utilities, etc.)
• Locations most and least suitable for passive and active recreation opportunities
• Landscapes current condition, sustainability and maintenance needs
Rev. 2014-07 Page 9 of 16
Photographic inventory
During this visit to the Town, one member of the THK Team will walk the project area, while
another member will conduct a local inventory of existing recreational features in the valley.
Information collected during this effort will be cross referenced with potential recreational
features for the Cozens Ranch Open Space to create a Recreational Needs Assessment. This
effort will be conducted in order to reduce the redundancy of recreational features and prioritize
the most beneficial features for the Cozens Ranch Open Space.
Key stakeholders, such as the Headwaters Trail Alliance, have already offered to guide
members of the THK Team around the area to help with this documentation.
Environmental Study:
An Environmental Study will be conducted concurrent to the Recreational Analysis by Grand
Environmental and members of Gatesman Environmental and Divide Environmental.
The Environmental Study will use the Functional Assessment of Colorado Streams and
Wetlands (FACStream and FACWet) methodologies developed by Colorado State University, to
evaluate:
• Watershed setting and project corridor including natural habitats and adjacent developed
areas such as trails, water -supply well field and augmentation ponds.
• River and floodplain morphology to characterize corridor dynamics including channel
evolution, flood -flow attenuation and groundwater recharge, as well as risk assessment
in flood -prone areas.
• Riparian habitats to characterize riparian health including wildlife habitat such as
migratory songbirds, also water -quality processes such as shading, sediment capture,
nutrient uptake and aquatic food -chain support.
• Aquatic macroinvertebrates indices that are the most cost-effective rapid assessment of
riverine habitat health including species found in pools, riffles and lateral habitats.
• Real-time (multi -meter) measurement of river chemistry to enhance our baseline in
terms of water -quality "vital signs."
All information collected during the environmental study will be compiled into a graphic model
for the project corridor including hydrology, ecology and geochemistry that can inform future
public uses including conservation, trails and long-term water supply management. This
information will also further support grant applications as well as local "Learning by Doing"
efforts.
Grand Environmental, Gatesman Environmental and Divide Environmental have extensive
experience working on the Fraser River. This previous experience will make the environmental
analysis efficient and thorough. No meeting time is anticipated for this task.
Existing Conditions Report:
All information collected and/or verified during the Recreational Analysis and the Environmental
Study will be compiled into an Existing Conditions Report for the Town. Information will be
crossed referenced between the recreational and environmental analysis to determine the most
effective use of space with the least impact to sensitive environments. Spatial data will be
digitized into usable GIS layers and incorporated into the existing base maps.
Rev. 2014-07 Page 10 of 16
Step #1 Deliverables: All deliverables will reflect decisions made and items produced during
Step #1, Tasks A -H.
• One (1) Kick-off Meeting
• Project work schedule and timeline including workshop and meeting dates
• Development of SAC, development of SAC schedule
• Base maps in ArcGIS with one (1) revision based on Town's comments
• One (1) meeting with the stakeholder advisory committee (SAC) to review existing
information
• One (1) Site Walk during the Recreational Analysis
• Recreational Analysis
• Regional Recreational Inventory
• Recreational Needs Assessment
• Environmental Study
• Existing Conditions Report and Mapping
Step #2: Identification and Vision
Task I: Public Workshop #1: 2 -day On -Site Strategic Planning Session
To begin the public engagement process, the THK Team has proposed a 2 -day on-site
Strategic Planning Session. The purpose of this planning session will be to gather input, review
the information collected in previous tasks and develop preliminary master plan concepts.
A 2 -day on-site Strategic Planning Session will allow the THK Team time to work with the Town
to further assess on-site conditions, deeply engage with Town staff and community members
and receive ideas and feedback from people who have an in-depth understanding of the
corridor and its needs. Potential locations for this Planning Session are the Lion's Ponds, the
Fire Station, the Fraser Valley Library or the Headwater Trail Alliance Offices.
The following is a proposed work schedule for the 2 -day on-site Strategic Planning Session:
Day One:
Day One will consist of a morning meeting with Town staff and key stakeholders. This meeting
will provide an overview of the day's events, review of the overall Planning Session agenda and
finalize key objectives of the session.
Following the meeting and site walk, the THK Team will set up presentation boards and base
maps at the Lion's Ponds Picnic Area (or other appropriate location) to tell community members
about the project and gather input throughout the day.
An evening on-site public open house will be held at the Lion's Ponds Picnic Area. Base maps,
initial site analysis and notes from the morning site walk will be presented to the community for
review and comment. Community members will be encouraged to share their experience, ideas
and vision for the corridor with the THK Team throughout the evening. Food and non-alcoholic
drinks will be provided by the THK Team. Additional information gathered from the public will be
incorporated (as appropriate) to the base maps.
Rev. 2014-07 Page 11 of 16
Day Two:
The morning of Day Two, one member from the THK Team will return to the Lion's Ponds Picnic
Area and continue to engage with community members, while another team member will travel
to meet with individual stakeholders or groups who are not able to attend the public workshops.
The THK Team will host another public open house event the evening of Day Two to recap the
information and ideas received during Day One and the morning of Day Two. This information
will be displayed on a series of presentation boards and base maps where community members
can comment on the ideas generated for the Cozens Ranch Open Space as well as things they
like and don't like about existing recreational features in the area.
Task J: Community Survey
Using the ideas, questions and concerns gathered in the 2 -day Strategic Planning Session, the
THK Team will formulate an on-line community survey to allow community members that could
not make the 2 -day Strategic Planning Session or needed time to think about ideas an
opportunity to voice their thoughts. This survey will be hosted through an online survey provider
such as SurveyMonkey.
This survey will run through the initial design development phase and will be analyzed
intermittently to assist with design concepts. Survey results will be shared with Town staff and
key stakeholders then presented at the second public workshop.
Task K Conduct Strengths Weakness Opportunities Threats (SWOT) Analysis and
Constraints and Challenges
Although SWOT characteristics are a good way of summarizing project components, they are
also subjective and can sometimes be viewed as being biased. The THK Team's approach to
the SWOT will be less formalized, providing the public with base maps that depict geographical,
environmental and recreational elements of the project area and letting them identify what they
view as SWOT characteristics. 90% of the time the public will identify the same SWOT
characteristics as the design team, but done this way the public feels more empowered and
involved in the planning process.
Once the public has weighed in on design options at the 2 -day on-site Strategic Planning
Session, the THK team will develop Preliminary Master Plan Concepts. Each option will have
SWOT characteristics highlighted at the following public meeting. These SWOT charts will be
used to help the public weigh in on a preferred design.
Step #2 Deliverables: All deliverables will reflect decisions made and items produced during
Step #2.
• Project Website
• Public Workshop #1: 2 -day on-site Strategic Planning Session
• Community Survey
SWOT analysis
Step #3: Develop and Present the Draft Plan
Task L: Preliminary Master Plan Concepts
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Based upon the input received in Step #2, the THK Team will create three (3) Preliminary
Master Plan Concepts. These concepts will depict various site layouts and provide details
concerning design vocabulary, recreational amenities, materials selection and options for further
design efforts. Open space and park layout diagrams, sketches and graphic models will be used
to help illustrate the design concept.
The Preliminary Master Plan Concepts may include:
• Riverside park concepts
• New trail alignments and surfaces
• Parking areas
• River access points
• Environmental play opportunities
• Outdoor educational opportunities
• Picnic areas — including restrooms, drinking fountains, etc.
• Shade structures
• Dog Park
• Bike Skills Park
• Site furnishings
• Fishing improvements
• Potential future development areas
• Aquatic and Terrestrial Habitat improvements
Instream river and bank stability improvements (if applicable)
Task M: Stakeholder Advisory Committee (SAC) Meeting #2
In the morning of the second public workshop day, the THK Team will hold one (1) meeting with
the committee to discuss the Preliminary Master Plan Concepts and review community input.
Task N: Public Workshop #2
The second public workshop will showcase Preliminary Master Plan Concepts. The goal will be
to receive input from residents on the concepts in order to prioritize preferred features and
design elements.
Task O: Preferred Master Plan Concept
Following the development of the Preliminary Master Plan Concepts, the THK Team will hold
one (1) meeting with the Town and key stakeholders to select one (1) Preferred Master Plan
Concept. This Preferred Master Plan Concept may be a highbred of multiple alternatives. Town
staff and stakeholder input at this meeting will determine the final direction.
Task P: Project Prioritization
Once a Preferred Design Concept is identified, the THK Team will work with the Town to group
proposed site features and design elements into potential future "projects".
Rev. 2014-07 Page 13 of 16
The THK Team will work with the Town to develop a prioritization matrix, based on public
comment, by which each project will be evaluated through a series of criteria and
implementation potential. The THK Team will develop the initial approach for this evaluation and
will modify it based on feedback from the Town. One (1) meeting between the THK Team and
the Town will occur to review the prioritization matrix and evaluate each project in real time.
Based on a project's score during this evaluation, they will be categorized into three major
groups: (1) High Priority, (2) Medium Priority and (3) Low Priority Projects.
A complete project prioritization list will be compiled with project rankings and anticipated levels
of funding. This information will aid the Town in the acquisition of future funding and
implementation of these projects.
Preliminary cost estimates will be developed for up to three (3) projects.
Task Q: Funding and Implementation Plan
Following the development of the Project Prioritization, the THK Team will develop a funding
plan for future implementation of master plan projects.
Task R: Draft Master Plan
The THK Team will work with the Town to develop a final outline of the master plan but potential
chapters/sections might include:
1. Acknowledgments
2. Background and/or Executive Summary
3. Table of Contents
4. Introduction
5. Existing Conditions
a. Recreational
b. Environmental
6. Strengths, Weakness, Opportunities, Threats (SWOT)
7. Community Needs
a. The Public Engagement Process
b. Regional Inventory
c. Recreational Needs Assessment
8. Recommendations
a. Recreational
b. Environmental
9. Master Plan Design
a. Preliminary Master Plan Concepts
b. Preferred Design Concept
10. Project Prioritization
Rev. 2014-07 Page 14 of 16
11. Funding and Implementation Plan
12. Appendix
One (1) meeting between the THK Team and the Town will occur to review the Draft Master
Plan and discuss comments. Additional comments can be received by phone or email.
Step #3 Deliverables: All deliverables will reflect decisions made and items produced during
Step #3.
• Three (3) Preliminary Master Plan Concepts
• One (1) meeting with the Town and key stakeholders to review Preliminary Master Plan
Concepts and select a Preferred Design Concept
• One (1) Preferred Design Concept
• Public Workshop #2
One (1) meeting with the stakeholder advisory committee (SAC) to review Preliminary
Master Plan
Prioritization Matrix
• One (1) meeting to review prioritization matrix and evaluate each project
• Project Prioritization List
• Funding and Implementation Plan
• Draft Master Plan
• One (1) meeting with the Town to review the Draft Master Plan
Step #4: Finalize and Present the Final Plan
Task S: Final Master Plan
Based upon comments received from the Town and SAC, the THK team will make one (1)
round of revisions to the Draft Master Plan Following these revisions, the Final Master Plan
document will be provided to the Town of Fraser in a digital format.
Task T: Public Workshop #3
The third and final public workshop will be held in the spring to present the Final Master Plan to
the community.
Task U: Stakeholder Advisory Committee (SAC) Meeting #3
The third SAC meeting will be held the same day as Public Workshop #3. This meeting will
present the Final Master Plan to the SAC and allow the SAC any final thoughts.
Deliverables: All deliverables will reflect decisions made and items produced during Step #4.
• Final Master Plan document
• Public Workshop #3
• One (1) meeting with the stakeholder advisory committee (SAC) to review Final Master
Plan
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Step #5: Design and Construction Documents for Phase 1 Implementation
Task V: Demonstration Project Selection
For the Phase 1 Project, the THK Team has elected to propose a Demonstration Project to
showcase recommendations from the master plan, build momentum for future implementation of
master plan projects and help the Town apply for additional sources of funding. The THK Team
will work with the Town throughout the master planning process to select a suitable location for
this Demonstration Project. The location should be highly visible, accessible and could be a "High
Priority Project" identified during Task P.
Task W: Demonstration Proiect Design
The scope of the final Demonstration Project Design shall be determined by the Town and the
THK Team during the master planning process (see Task L). Experience on other similar
Demonstration Projects has shown that the most successful projects are not always a stand-
alone construction project. They are the projects that represent the goals and ideas of the Town
and community and that build momentum for the funding of future projects. That is why it is vital
to fully understand the priorities of the Town, the community and their ongoing efforts before a
scope can be finalized.
The THK Team will work with the Town to develop a comprehensive scope for the selected
Demonstration Project that will ensure an agreed upon design is "shovel ready" as part of this
planning grant. The THK Team has worked closely with contractors operating in the area and
may suggest that the Town engage the contractor in this process to facilitate a Design Build or
CMGC construction approach. This approach will only be taken with the Town's approval and in
an effort to save them time and money during the construction documentation phase.
Step #5 Deliverables: All deliverables will reflect decisions made and items produced during
Step #5.
Demonstration Project Construction Documents
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