HomeMy Public PortalAbout2017-9 Approving the purchase of a vehicle for the Parks and Recreation DepartmentRESOLUTION NO. 2017-9
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF A
VEHICLE FOR THE PARKS AND RECREATION
DEPARTMENT; WAIVING COMPETITIVE BIDDING
PROCEDURES; PROVIDING FOR AUTHORIZATION;
PROVIDING FOR IMPLEMENTATION; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne ("Village") Parks and Recreation Department
(the "Department") is in need of a new vehicle to continue providing various services incidental
to the functions of the Department and facilitating the provision of day-to-day operations of the
Department for the benefit of the Village community; and
WHEREAS, the Village Council desires to purchase one 2016 Turtle Top Odyssey XL
Ford F-550 for the use of the Department (the "Vehicle"); and
WHEREAS, the Village Council finds that it is impractical to apply the Village's
competitive bidding procedures for the purchase of the Vehicle as the type of purchase
contemplated by the Village has already been competitively bid by the University of South
Florida's Center for Urban Transportation Research, which administers the Florida Department
of Transportation's Office of Freight, Logistics, and Passenger Operations' Transit Research
Inspection Procurement Services Program ("TRIPS Bid"); and
WHEREAS, the Village Council seeks to authorize the Village Manager to purchase the
Vehicle from Alliance Bus Group, Inc. d/b/a First Class Coach Sales, LLC by using the TRIPS
Bid pursuant to Section 2-85 of the Village Code ("Vehicle Purchase"); and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the citizens of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. Recitals. Each of the above -stated recitals are hereby adopted, confirmed,
and incorporated herein.
Section 2. Waiver of Competitive Bidding. The Village Council hereby waives the
Village's competitive bidding procedures for the purchase of the Vehicle pursuant to Section 2-
85 of the Village Code.
Section 3. Approval of Purchase. The Village Council hereby approves the Vehicle
Purchase.
Section 4. Authorization for Purchase of Vehicles. The Village Council hereby
authorizes the Village Manager to make the Vehicle Purchase consistent with the terms and
conditions of the TRIPS Bid as set forth in the purchase order attached hereto as Exhibit "A" in
an amount not to exceed $138,732.00.
Section 5. Implementation. The Village Council hereby authorizes the Village
Manager to execute any purchase order or required documentation for the purchase described in
this Resolution, subject to approval by the Village Attorney as to form and legality, and to take
any action which is reasonably necessary to implement the purpose of this Resolution.
Section 6. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTED this 21st day of February, 2017.
MAY MAYRA PENA LINDSAY
ATT - ' T:
CHITA H. ALVAREZ, MMC, VILLAGE CLE
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
VILLAGE ATTORNEY
2
ALLIANCE '3LJS
G R O U P
ALLIANCE BUS GROUP
11226 BOGGY CREEK RD.
ORLANDO, FL 32824
TO:
Todd Hofferberth
village of Key Biscayne
Dept.of Parks and Recreation
10 village Greenway
Key Biscayne, FL 33149
Todd,
Please accept this letter as Allaince Bus Group's acknowledgment
to honor the price quoted for the attached quote (#123431)
and order forms for (2016 rurtle Top Odyssey XL Ford F550)
dated 5/31/2016.
Exhibit A
Also attached please find Purchase agreement, and Terms and
Conditions that will need to be signed and returned with a
Purchase order or downpayment.
Thanks,
William D. Free
* Please note that depending on timing of receipt of Purchase
Agreement, if there is no 2016 Chassis available we will supply
a 2017 F550 chassis at no extra cost.
Page 1
1.866.287.4768 1 www.AllianceBusGroup.com
•
New & Used
BUSES
Vans
School Bus
Mid -Size Jus
Motor Coach
Transit
Along for lie
Whole Ride
ALLIANCE
Florida Deportment of Transportation
Public Transit Office
Packet
Order
Nib
ORDER FORM - PAGE ONE
CONTRACT
T>�ieJ .0-ga
TURTLE TOP CUTAWAY TRANSIT VEHICLES
ALLIANCE BUS GROUP INC. DBA FIRST CLASS COACH SALES LLC
AGENCY NAME: G )� /(4:y 64' k
PURCHASE ORDER NUMBER:
l f I /
CONTACT PERSON: ! �;?c:1' ,4[-s t':4
July, 2015
DATE: _ '- l
(Name, Telephone Number and Email Address)
Item
Unit Cost
Quantity
Total Cost
Base Vehicle Type
Ford 11500 GVWR 21' 5,4 Gas
$60,148 1
22' Option
add
$2,360
,_
Chevrolet 12300 GVWR 21' 6.0 Gas
$62,344
23' Option
add
$4,050
Ford 12500 GVWR 21' 5.4 Gas
$64,384
23' Option
add
$2.060
Chevrolet 14200 GVWR 23' 6.0 Gas
$64,844
24' Option
add
$2.250
25' Option
add
$2.950
—
_ Ford 14500 GVWR 23' 6.8 V10 Gas
$64.579
24' Option
add
$2,250
25' Option
add
$2,950
Ford 19500 GVWR 28' 6.8 V10 Gas
$84,411
Eci E// /
29' Option
add
$3.000
5-9Y5
31' Option
add
$5,968
r
34' Option
add
$7,440
r
,Freightliner 21000 GVWR 31' 6.7 lSB Diesel
$123.513
Freightliner 26000 GVWR 34' 6.7 ISB Diesel
$125570
36' Option
add
$2,440
38' Option
add
$4,200
39' Option
add
$6,515
Paint Scheme Choices
Scheme #1
$300
Scheme #2
$470
Scheme #3
5495
�_ _
—_
lrf�A
Pat a^.& 1 '�)vit .. S R r-
l�
—
!
Base Seating (FreedmanL
Standard Seat (per person)
o '
OC.',
Foldaway Seal (per person)
O
d$2617-
Y
/ b. G u
Children's Seat (per personj_
$340
Securement Systems
Q'Straint QR l MAX securement (per position
6 5V
fib
4 -C.4 -c
Sure-Lok Titan securemenl (per position)
$630
_
Seat belt extensions (2 -sets standard)
$25
PAGE ONE SUB TOTAL
—
—
/ CC Tifr
7 )
r
r
3c)0
TRIPS-11-CA-FCCSC
- 9 .
January 2012
Florida Department of Transportation
Public Transit Office
Packet
Order
ORDER FORM — PAGE TWO
CONTRACT *TRIPS-11-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
ALLIANCE BUS GROUP INC. DBA FIRST CLASS COACH SALES LLC
July. 2015
Item
Unit Cost
Qty
Total Cost
Side Wheelchair Lift Choices
Braun Model NCL919IB-2 for latest)
$3,100
(
._3' (G '
Braun Model NCL954IB3454-2 1000 Ib Lift
$3,450
Ricon Model S5510 (or latest)
$3,200
Ricon Model 5-5510 Titanium 1000 Ib Lift
53,550
Rear Wheelchair Lift Choices
Ricon Kiser -View lift (prior approval front FDQT requiredl
$3,200
Braun model NVL91TIB lift (prior approval from FDOT required)
$3,400
Optional Engines
Diesel engine meeting current EPA requirements
12300 Chevy diesel option 6.6 Duramax
$10,239
14200 Chevy diesel option 6.6 Duramax
$12,148
19500 Ford diesel option 6.7 Power Stroke
56,516
5.4 Liter Gas V8 option (changes chassis to 14,050 Ib_)
Deduct $600
Engine Prep: Gaseous fuel deliver
$315
Compressed Natural Gas (CNG) or Propane Engine meeling current EPA
requirements: pricing for Alternate Fuel Vehicles include upcharge for
delivery.
-
Ford 14,500 GVWR Chassis 3 Tank CNG (29GGE) by GAS
524,000
Ford 14,500 GVWR Chassis 4 Tank CNG (3900E) by GAS
527,000
Ford 14,500 GVWR Chassis 2 rank Propane (441GGE) Roush
$15,900
Chevrolet 14,200 GVWR Chassis 3 Tank CNG (29GGE) by GAS
524.000
Chevrolet 14.200 GVWR Chassis 4 Tank CNG (39GGE) by GAS
f $26,000
Ford F Series 19,500 GVWR Chassis 4 Tank CNG (54GGE) by GAS
531,000
K1j c; , 'e tCe r <,It•
s'43
/
/If
Aluminum wheels (Excluding Ch role')
Freightliner =($1,865); 19,500=(Standard); Ail Others= ($1,600)
See Item
/
‘' crd--'
4�%S Re.-fr� ±a,.h /c SO4- �3- / s � c)-
``
('
Hif'11 COI 1 ,::-r),::-r) `LrSir 5 .: 3 9Y 13::fo.'t' el sic' .f I
.3-
/7� 44,
Seating
Freedman Featherweight High Back standard seats (per seat)
$280
) C'
. 4; CC
Dimensions vinyl fine of coated transit bus seating fabric with antimicrobial `,,./1 S8�
Nanocide
_
�, , G/
L�
Upgrade interior side wall panels with Nanocide Van Terra/Terra o
Transport=($260); Odyssey=(5910); Odyssey XL=($1.030) (7y
Sea Item
1
/ 0,36
USSC Evolution 02E with pedestal
51,410
Freedman Sport Driver seal wills Relaxor
5680
Stretcher Securement System
$5,100
Replacement Stretcher hod (only)
$4.000
PAGE TWO SUB -TOTAL
--- -- _
P132.?,
TRIPS-11-CA-FCCSC
- 10 -
January 2012
Florida Department of Transportation
Public Transit Office
Packet
Order
ORDER FORM — PAGE THREE
CONTRACT #TRIPS -1 t-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
ALLIANCE BUS GROUP INC. DBA FIRST CLASS COACH SALES LLC
July, 2015
Item Unit Cost
Qty
Total Cost
i
4/YC7
_
E//t< gcmc{f.Li Cc'irtcior.:s 1-00T
fie.
ECicA -L'p CA 01 e --,ti 'A i Pr .S';4,. d c"a+te-Q:
_ _1U
1
4 f i/eD/D vA 01 ct .sit 1192F* F(ccfsc r c vi
f
0C113 -
ii, r< -,,ti 4, E " r(0-ib< r <- r; f -C - 3.2f.
~4 irY
RoLtBmeaa Signs
/3 ' 2' e . c:,.:, s' .^c- a' g7S
`a
rive%
Transign manually operated roller curtain type sign
$1,815
TwinVision "Elyse"software electronic destination system
$6,000
TwinVision "Mobi-Lite"electronic destination sign
53,640
Transign "Vista Star" electronic destination sign
54,400
Transign LLC 2 -digit Block / Run Number box unit
$450
Transign LLC3-digit Block / Run Number box unit
$450
Transign LLC passenger `STOP REQUESTED"sign
$365
Camera Systems
SEON 2 camera security system
$1,840
REI 2 camera security system
$1,410
1
/41_7C)
Gatekeeper 2 camera security system $2,250
AngelTrax 2 camera security system $1,950
Apollo 2 camera security system
$3.695
247 2 camera security system
$1,750
Price for single replacement camera
$400
Other Options Avallable
Altro Transflor slip resistant vinyl flooring Van Terra/Terra
Transport ----($300); Odyssey=($520)i Odyssey XL=($660) �43
See Item
66 o
Driver Safely Partition
�_
$215
-
6entec Powder -Coated handrails and stanchions (provide standard colors)
$310
Exterior remote controlled mirrors Van Terra/Terra Transport=($250); All
Others=($150)
$400
Romeo Kim HELP rear bumper I ti U Yaffr
J CG ()
HawKEye Reverse Assistance System
$720
PAGE THREE SUBTOTAL
—
—
�--1-4f.,
TRIPS -1'l -CA-FCCSC
January 2012
Florida Department of Transportation
Public Transit Office
Packet
Order
ORDER FORM - PAGE FOUR
CONTRACT #TRIPS-11-CA-FCCSO
TURTLE TOP CUTAWAY TRANSIT VEHICLES
ALLIANCE BUS GROUP INC. DBA FIRST CLASS COACH SALES LLC
July, 2015
Reverse camera and monitor backing system.
Manufacturer Weldex
$470
Air purification system
$3.400
"Mentor Ranger" in vehicle computer
$4,975
RE! Public Address System
$250
_
Upgrade the standard vehicle AM/FM Radio
$230
Power Pedestal for both the Ford E350/E450 & Chevy 3500/4500 chassis -
includes Adnik 6 -way power slides w/RH switch, Seat Belt Bracket, Driver's
Base Pedestal, and Vinyl Skirt
$750
Avail MDT - Includes Para Transit Kit #FC-2012 - Driver Interface,
Communications, Interface Expansion Box (IEB), Emergency Alarm, and
Navigational Assistance Unit
$14,940
Driver's side running board -diamond plate
$95
1
j�
Mobile View Camera System - Includes MV 3008 8 channel DVR. one
forward facing camera, two mini dome no IR cameras, two mini dome IR
cameras, per TRIPS specifications
$7,498
TherrnoKing roof mount SLR AC systems upgrade
_
VT 156" & 176" Floor: TK SLR75 TM -21
$4,800
Ody 174" & 187" Floor: TK SLR75 TM -12
54,800
Ody XL 219" & 231" F550: TK Dual SLR85 TM -21
$7,500
Ody XL 255" F550: TK Dual SLR65 TM -21
$7,500
()tit r I' aC tc,i1Vi'/d t't(& 1, c Jicfedt` COLT ti. `;c 4-,-.7ryC
$7,500
73c<J
Ody XL 285" F550: TK Dual SLR65 TM -21
$7,200
Ody XL 285" & 311" & 330' & 349" FM2: TK Dual SLR75 TM -21
$8,500
PAGE FOUR SUB -TOTAL
(sub -total of fourth page)
/5 (,j y
PAGE THREE SUB -TOTAL
(sub-totat of third page)
—
/5:211/
��q
/ y• -�"�1.
PAGE TWO SUB -TOTAL
(sub -total of second page)
—
PAGE ONE SUB -TOTAL
(sub -total of first page)
_ _
—
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/
(2 4 G'
GRAND TOTAL
(sum of pages 1, 2. 3. and 4 sub -totals)
1 /
.._. 1713 (/
/ 3g, 7r
TRIPS-11-CA-FCCSC
- 12 -
January 2012
WIC Securement: (circle one) Sure-Lok Titan
Florida Department of Transportation
Public Transit Office
Packet
Order
CHOICES FORM
CONTRACT #TRIPS-11-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
ALLIANCE BUS GROUP INC. DBA FIRST CLASS COACH SALES LLC
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) Blue \ Gray Beige
Flooring Colors: (circle one) Blue --Gr Beige Black{ e k
. Paint Scheme: (circle one) #1 #2 I#3 Other ,. (( y
Paint Schemes Note: If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those fisted above, they may make separate arrangements
either with the manufacturer or a local vendor to provide these services. Agencies will select
colors (2) for background and stripes when orders are placed. All paint scheme pricing shall
reflect white base coat.
Upholstery Information -Vinyl Colors Available:
BLUE CMI VINYL - Center insert of seat to be MEDALLION KEOPS AZUL BLUE INSERT,
style VP-MEDLI-KEAZU; outside wrap and back of seat to be solid MEDALLION MORRENO
TROPICAN AZUL, style VP-MEDMO-TRAZU.
BEIGE CMI VINYL - Center insert of seat to be MEDALLION KEOPS VERDE TAN INSERT,
style VP-MEDLI-KEVER; outside wrap and back of seat to be solid, MEDALLION DOCCA
SAND BEIGE, style VP-MEDLI-DOSNB.
GREY CMI VINYL - Center insert of seat to be MEDALLION KEOPS VERDE TAN
INSERT, style VP-MEDLI-KEVER; outside wrap and back of seat to be solid, MEDALLION
MORRENO TROPICAN GREY, style VP-MEDMO-TRGRY.
Wheelchair Lift: (circle one)
WHEELCHAIR LIFT CHOICE
(Braun. Ricon Maxon
SECUREMENT RETRACTOR CHOICE
Q'Straint QRTMAX
TRIPS-11-CA-FCCSC
- 13 -
January 2012
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