HomeMy Public PortalAbout08 - 2023-8 - REPLACING 2022-5 - CREDIT CARD USE FOR CITY OFFICIALS RESOLUTION NO. 2023-8
A RESOLUTION REPLACING 2022-5, AUTHORIZING THE USE OF
CREDIT CARDS FOR CITY OFFICALS
WHEREAS, the various departments within the City of Greencastle make expenditures,
such as purchasing gasoline, office supplies and other operating goods and supplies from
numerous vendors.
WHEREAS,the use of credit cards from one company would reduce the time currently
required to process claims to the numerous vendors, freeing City officials to carry out other
official duties and expediting the claims process.
NOW THEREFORE BE IT RESOLVED THAT THE COMMON COUNCIL OF THE
CITY OF GREENCASTLE authorizes the use of credit cards as follows:
1. City approved credit cards may be used to make the following expenditures:
a. office supplies;
b. goods and supplies necessary for the operation of the department
c. gasoline and automotive supplies and repairs
d. training expenses
e. travel expenses
f. other work-related expenses
No other uses are approved.
2. A list of authorized cardholders and limits is attached as Exhibit A which is incorporated
herein. All employees must comply with all City policies regarding credit card usage.The
authorized cardholders may delegate his/her duties and allow a member of his/her
department to make purchases with the credit card; however, the official shall be
responsible for the actions of his/her employee. The employee must return the card to the
official immediately after the employee has made the assigned purchase.
This Resolution replaces 2022-5 in its entirety.
PASSED AND ADOPTED by the Common Council of the City of Greencastle, Indiana
this 8th day of June 2023.
it) V/CYA-4-4 --lil
Ma k Hammer ussell Harvey
Stacie Langdon fve Murra
Cody Ec Veronica Pejril
Darrel Thomas
Approved and signed by me this 8th day of June, 2023, at o'clock p.m.
William A. Dory, Jr., Mayor
ATTEST:
Lynda R. Dunbar
EXIBIT A
Employees Authorized to use City of Greencastle Credit Cards
William A. Dory, Jr., Mayor $ 5,000
Lynda Dunbar, Clerk-Treasurer $ 5,000
Dept. Heads and Assistants
Laurie Hardwick $ 1,000
Melanie Welker $ 1,000
Chris Jones $ 4,000
Ed Wilson $ 1,000
John Burgess $ 3,000
Rob Frank $ 1,000
Greg Ruark $ 2,500
Chrysta Snellenberger $ 1,000
Scott Zimmerman $ 1,000
Jason Keeney $ 1,000
.Da.)1D G2tm£S $ 1,000
Andrew Rogers $ 1,000
Oscar King $ 3,000
Ed Phillips $ 1,000
Holly Foster $ 1,000
Tom Swenson $ 1,000
Total $34,500