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02 February 8, 1995 CommissionFile RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, FEBRUARY 8, 1995 D M. ......................... ......................... PALM DESERT CITY HALL 73510 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260 CITY COUNCIL CHAMBERS AGENDA * NOTE: LOCATION CHANGE * 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. UNMET TRANSIT NEEDS - PUBLIC HEARING. Overview This is a public hearing to solicit testimony on unmet transit needs. Unmet transit needs hearings were held in Riverside on January 11th and on February 2nd in Blythe. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Appointment/Reappointment to Committees. Overview Staff is recommending that the Chair appoint/reappoint Commissioners to the Committees mentioned in the staff memorandum. 5B. California Transportation Commission (CTC) Report. Overview This item is provided as information on actions taken by the California Transportation Commission (CTC) at its meeting on January 18-19, 1995. This report is planned as a regular update on CTC issues and actions in order to inform RCTC of the votes taken related to projects and issues of interest to Riverside County. Additionally, an oral report will be provided on the special CTC meeting held in Calexico on February 2, 1995. 5C. Commissioners/Executive Director Report. Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on various Committees representing the Commission. *See map attached. Page 2 RCTC Agenda February 8, 1995 5D. Amendment to 1995-96 Legislative Program. Overview This item requests your action on an amendment to the 1995-96 Legislative Program to add language relating to the equity of intercity rail funding for Southern California and the use of intercity rail funds available from the State of California. This action would increase RCTC's role in issues related to existing and future rail funding and its usage. 5E. 1995 Statewide Allocation Plan for Transportation Funding. Overview Allocation Plan meetings are scheduled through the last week of January and may continue into February. Depending on the rate of progress in crafting the 1995 Allocation Plan, staff may present an oral report at the Commission's February 8th meeting. 5F. Joint Meeting with San Bernardino Associated Governments (SanBAG), Western Riverside Council of Governments (WRCOG), and Coachella Valley Association of Governments. Overview Staff is recommending that the Commission schedule a joint meeting with SanBAG, WRCOG, and CVAG on March 1st, and accept SanBAG's invitation to hold the meeting in San Bernardino. 5G. RCTC Participation in CVAG Contract to Review Regional Arterial Financial Program. Overview Staff is recommending that the Commission approve 50% funding participation and authorize the Commission representatives to serve on the selection panel. 6. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 6A. Petroleum Violation Escrow Account Proposed Projects. Overview Last year the Commission proposed three projects for funding through Petroleum Violation Escrow Account (PVEA) dollars: Construction of five mobile refueling stations in the Coachella Valley, purchase of two electric shuttles and operating subsidy for a demonstration project in the Western County, and a Coachella Valley Passenger Rail Demonstration Project. We were recently informed that there is a possibility of receiving approximately $250,000 in PVEA funds. Staff is requesting direction on which project should be given priority for funding. Page 3 RCTC Agenda February 8, 1995 6B. Employee Transportation Coordinators Survey On Commuter Transportation Services, Inc. and the Employer Transportation Forums. Overview The Commission recently conducted a survey of Riverside County Employee Transportation Coordinators (ETC) regarding the performance of Commuter Transportation Services, Inc. in delivering regional rideshare services and the monthly Employer Transportation Forums. Forty-one percent of the 282 ETC's contacted completed and returned the survey. The responses as summarized in an ETC Survey Report transmitted to the Commission under cover of this agenda item. 7. COMMUTER RAIL. 7A. Design Plans for the LaSierra and Corona Metrolink Stations. Overview A presentation on the design plans of the LaSierra and Corona Metrolink Stations will be made at the Commission meeting. 8. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 8A. Consent Calendar - Administrative Items. 8A1. Adoption of Ordinance No. 95-001, An Ordinance Amending the Commission's Administrative Code. Overview Ordinance No. 95-001, prepared by Legal Counsel, is submitted to the Commission for adoption. This is to amend the Administrative Code as it relates to the Budget/Finance Committee and the Administrative Committee, as directed at the January 1995 meeting. Staff is recommending adoption of Ordinance No. 95-001. 8A2. Western Riverside County Representation on SCAG. Overview This item provides information on an action taken by the Western Riverside County of Governments (WRCOG) to expand the representation of Western Riverside County on the Southern California Association of Governments (SCAG) Policy Committees. This is a receive and file item. 8A3. Sacramento Report. Overview This item is a report from DJ Smith/Will Kempton regarding activities in Sacramento. This is a receive and file item. Page 4 RCTC Agenda February 8, 1995 8A4. Microfilm Services and Archive Storage for RCTC Correspondence and Project Files. Overview Microfilming and archive storage is part of the records retention process previously approved by the Commission. Staff has solicited bids and staff is recommending that the Commission direct staff, under Legal Counsel review and approval, to enter into an agreement with Microfilming Services Inc. to perform microfilming services and with Archive Management Services for storage of records and film. 8A5. Monthly Cost and Schedule Reports. Overview The attached material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending December 31, 1994. This is a receive and file item. 8B. Consent Calendar - Highways/Local Streets and Roads. 8B1. Moreno Valley Request for Surface Transportation Program Project Substitution. Overview This is a Surface Transportation Program (STP) project substitution request from the City of Moreno Valley. The City is requesting the substitution of two signal projects. 8B2. Approval of Consultant Contract with Mark Thomas & Company, Inc. to Prepare Plans, Specifications and Estimates (PS&E) for the Northmoor Noise Wall Project on SR-91. Overview Staff is recommending that the Commission authorize the Executive Director to enter into a Consultant Service Agreement with Mark Thomas & Company, Inc. for PS&E Engineering Design Services for the Northmoor/SR-91 Noise wall Project with a budget amount of $68,242.00 for the base contract amount, and $ 10,000 for extra work, subject to final Legal Counsel review. Page 5 RCTC Agenda February 8, 1995 8B3. Amendment of Agreement No. RO-9415 with J.F. Davidson Associates, Inc. to Provide Additional Engineering Design Services. Overview Staff recommends that the Commission authorize the Executive Director to approve an amendment to J.F. Davidson's Agreement No. RO-9415 for an amount not to exceed $2,007 for Base Work and $1,993 for Extra Work with a total Contract amount not to exceed $25,333. The standard contract amendment language will be utilized and legal counsel will review the final contract prior to approval. 8B4. Approval of Consultant Contract with De Leuw, Cather & Company, to Prepare a PSR/PR and PS&E for State Route 111 Between Monroe Street and Rubidoux Street in the City of Indio Post Mile 29.6/30.3-Proposed Widening. Overview Staff is recommending that the Commission authorize the Executive Director to enter into a Consultant Service Agreement with De Leuw, Cather & Company, Inc. for the preparation of a combined PSR/PR and PS&E Engineering Design Services for SR-111 between Monroe Street and Rubidoux Street in the City of Indio with a base cost of $405,000 and extra work of $40,000 for a total cost of $445,000, subject to further RCTC staff and Legal Counsel review to determine the final contract amount. 8C. Consent Calendar - Transit/Rideshare/Park-n-Ride. 8C1. City of Banning FY 1995 Short Range Transit Plan Amendment. Overview We have received a request from the City of Banning to amend their FY 1995 Short Range Transit Plan to include the expansion of the existing paved parking area at an estimated cost of $10,000 in Local Transportation Funds. 8C2. Educational Transit Training Video Production in Cooperation with the Riverside Transit Agency. Overview Staff is proposing an educational transit training video production project to be conducted in cooperation with the Riverside Transit Agency. Staff is recommending the use of Measure A Specialized Transit funds in an amount not to exceed $20,000 to produce an 8 to 10 minute video to familiarize paratransit users with fixed route transit services. Page 6 RCTC Agenda February 8, 1995 8C3. Americans with Disabilities Act Paratransit Funding Coalition. Overview The Metropolitan Transportation Commission is proposing the formation of an ADA Paratransit Funding Coalition. The fundamental purpose of the Coalition would be to pool financial resources and professional expertise to focus exclusively on funding and implementing the paratransit provisions of the ADA. Staff recommends we become a participant in the Coalition and contribute $5,000 to support consultant services in Washington D.C. to work on behalf of the Coalition on legislative, administrative and regulatory activities. 8C4. Request for Financial Support from the Office on Aging to Implement a Senior Needs Assessment. Overview The Riverside County Office on Aging will be conducting a county -wide senior needs assessment with assistance from the Gerontological Society of America. The assessment will include multiple methods to gain information on the needs of seniors residing in Riverside County, including a mail survey, focus groups with special need populations, and individual interviews with significant leaders. The Office on Aging have requested a contribution of $5,000 to support implementation of the study. 8C5. Applied Management and Planning Group Contract Amendment for Measure A Commuter Assistance Program Evaluation Survey. Overview Applied Management & Planning Group is under contract ($30,000) to perform an evaluation survey of the Measure A Commuter Assistance Program. While the contract includes tasks related to Club Ride employee transportation coordinator's, it does not include surveying of Club Ride members as staff had initiated a separate member survey. As the two survey time schedules have now merged, it is recommended that a contract amendment in the amount of $6,498 be approved to incorporate the data of the member survey into the existing AMPG scope of work to produce a comprehensive report for the Commuter Assistance Program. 8D. Consent Calendar - Commuter Rail. 8D1. Vine Street Improvements /Metro/ink Station). Overview The City of Riverside required the Commission to fund the installation of a traffic signal on Vine Street as a condition of approval for the Downtown Metrolink Station. Staff recommends that the Commission approve payment to the City of Riverside from the Measure A Rail Program in an amount up to $20,000 for costs associated with alternative improvements, negotiated by the City of Riverside with adjacent property owners, in lieu of installing a traffic signal on Vine Street previously required as a condition for approval of the Downtown Station construction project. Page 7 RCTC Agenda February 8, 1995 8D2. Amendment 2 to Contract R09324 with Daniel, Mann, Johnson & Mendenhall, INC. (DMJMI to perform final design and prepare construction drawings for the La Sierra Metrolink Station. Overview Staff is recommending that the Commission approve the attached Amendment #2 to Contract RO-9324 for the performance of the final design and preparation of construction drawings for the La Sierra Station for an amount of $175,412 subject to Legal Counsel review and approval. 8D3. Metrolink Clips. Overview This item includes news release and information on the Metrolink Commuter Rail Service for Commission information. 8E. Consent Calendar - Service Authority for Freeway Emergencies (SAFE). 8E1. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of December, 1994 will be presented to the SAFE Board. 9. ADJOURNMENT. RIVERSIDE COUNTY TRANSPORTATION COMMISSION cu Q I 1 > a Tohqu,rz-McCollum Way Palm Springs c Airport Racquet Club Rd Ramon Rd E Palm Conyon Dr Eisenhower Medico' Center City Hall City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Pfr Country Club Dr HWY 74 HWY 111 N -42L1%, F 5 Berrnudo DunP- Airport WESTERN COUNTY COMMISSIONERS WISHING A RIDE TO THE MEETING, PLEASE CONTACT STAFF NO LATER THAN TUESDAY, FEBRUARY 7th. (909) 787-7141