HomeMy Public PortalAbout07) 7C Approval of Agreement with Jan Pro Cleaning SystemsDATE :
TO:
FROM :
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
May 19 ,2015
The Honorable City Council
Bryan Cook, City Manager :) fA.
By: Cathy Burroughs, Director of Parks and Recreation W"
AGENDA
ITEM 7.C.
SUBJECT: APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH JAN
PRO CLEANING SYSTEMS FOR JANITORIAL SERVICES FOR FISCAL
YEARS (FY) 2015-18
RECOMMENDATION:
Th e City Counci l is requested to :
a) Approve a three-year Consulta nt Services Agreement (Agreement) (Attachment
"A ") with Jan Pro Cleaning Systems (Jan Pro) for janitorial cleaning services ; and
b) Authorize the City Manager to execute the Agreement in an amou nt not to exceed
$213 ,3 14.76 over the three-year t erm .
BACKGROUND:
1. On July 1, 2008, the City entered into a three-year Agreement with Jan Pro for
j anito rial clea ning services for th e Live Oak Pa rk Community Center.
2 . On December 15 , 2009 , the City Council approved an amendment to the
Agreement with Jan Pro adding cleaning services for the recently completed Live
Oak Park Annex .
3 . On July 1 , 20 10 , the City e ntered into a new one-year Agreement with Jan-Pro for
janitorial cleaning services at Live Oak Park addi ng cleaning of the exterior
restrooms to their scope of service . The Agreement was extended pursuant to
Section 1 .3 for additional one-year terms through June 30 , 2015, at the same rate
of compensa tion .
4 . On July 1 , 201 1 , the City ent e red into a two-year A greement with Jan Pro for
City Counci l
May 19, 2015
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janitorial cleaning services for City Hall , the Community Room , the Civ ic Center,
and the Emergency Operations Center (EOC). The Agreement was extended
pursuant to Section 1.3 for additional terms through June 30 , 2015.
5 . On March 23, 2015 , the City issued a Request for Quotations (RFQ ) for Janitorial
Services for various City facilities including the Live Oak Park Community Center,
Annex and exterior restrooms as well as City Hall , Civic Center, the Community
Room and the exterior restrooms adjacent to City Hall. A total of five bids were
received by the April 17, 2015 deadline.
6 . Between April 20 , 2015 and April 23 , 2015 , staff reviewed the bids and determined
that Jan Pro , the existing contractor, was the low bidder.
ANALYSIS:
Jan Pro has been providing janitorial cleaning services at various City facilities since
2008 . The quality of their work is excellent and their fees have remaine d the same , with
no increase , since 2010 . However, because this contract had not been compet it ively bid
for seven years , staff issued a Request for Quotations for these services . The RFQ was
sent to vendors that had requested to be included in future bids for janitorial services and
was posted on the City 's website and various online bid rooms . A Notice Inviting Bids
was also published in the local newspaper. A total of five bids were rece ived by the
published deadline . Following is a summary of the bids rece ived:
Name Location Proposed Fee-3 Years
Jan Pro Cleaning Systems Anaheim , CA $ 222 ,67 4 . 76
United Maintenance Systems Los Angeles , CA $ 258 ,120 .00
Golden Touch Cleaning Tustin , CA $ 265 ,860 .00
OMS Facility Services Anaheim , CA $ 302 ,269.28
Santa Fe Building Maintenance Chino Hills , CA $ 333 ,108 .00
An analys is of the bids received is attached (Attachment "B"). Although most services
remain at the same level , staff requested bids for cleaning the exterior restrooms at City
Hall seven days per week instead of the current five days per week . The bids reflect this
increase in service . It should be noted that after the bids were received , a minor error
was discovered in the RFQ . The RFQ requested a quote for cleaning services for the
Live Oak Park Annex seven days per week when it should have been five days per week.
After a thorough review process including compliance with the RFQ , comparable
experience , and proposed fees , staff recommends the City enter into a three year
agreement with Jan Pro Cleaning Systems . Due to the discrepancy noted above , staff
contacted Jan Pro requesting a revised bid to reflect cleaning of the Live Oak Park Annex
five days per week instead of seven . The compensation noted in the proposed
Agreement , in the amount of $213 ,314.76 , reflects that reduction . The bid from Jan Pro
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City Counci l
May 19, 2015
Page 3 of 3
is approximately 26% higher than the current contract (i.e., $5 ,925.41 per month for all
facilities compared to $4 ,682 .74 per month currently). This rate remains the same for
the next three years with no cost of living adjustment requested .
CONCLUSION:
The City Council is requested to rev iew and approve the Consultant Services
Agreement with Jan Pro Cleaning Systems for janitorial cleaning services for various
City facilities at Live Oak Park and the City Hall complex .
FISCAL IMPACT:
Funds have been included in the proposed Fiscal Yea r (FY ) 2015 -16 City budget to cove r
the cost of these services .
ATTACHMENTS:
A Consultant Services Agreement-Jan Pro Cleaning Systems
B. Summary of Bids -Jan itorial Services
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AGREEMENT FOR SERVICES
By and Between
THE CITY OF TEMPLE CITY,
a municipal corporation
and
JAN PRO CLEANING SYSTEMS
a corporation
Dated:
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ATTACHMENT A
AGREEMENT FOR
JANITORIAL SERVICES
This Agreeme nt for Services ("A greement") is e ntered into as of this __ day of
____ , 20_ by and between the City of Temp le City , a municipal corporation
("Ci ty") and J a n-Pro Cl ea n ing Syst ems a co r pora t ion ("Service Provider"). City a nd
Servi ce P ro vid er are so m et im es he re inafter i nd ivid ua lly refe rred to as "Party" and
herei naft er collectively referred to as t he "Parties ."
RECITALS
A . City ha s so ught by Req uest for Quotes t he performance of the services
defi ned and described particularly in Section 2 of this Ag reement.
B . Service Provider, followi ng submission of a proposal for the performance
of t he serv ices def ined and described partic ularly in Sectio n 2 of th is Agreement, was
selected by the Ci t y to perform those services .
C. Pu rs ua nt to t he City of T em ple City's Municipal Code , City has authority to
enter into t h is S e rv ices Ag reement a nd t he City Ma nage r has a uth o r ity to exec ute thi s
A greement.
D . T he Pa rt ies des i re to forma lize the selection of Service Provider for
performance of those services defined and descri bed particularly in Section 2 of this
A greement a nd des ire th at the term s of t hat performa nce be as particu la r ly defined and
described he rein .
OPERATIVE PROVISIONS
NOW , THEREFORE , in consideration of the mut ual promises and covenants
made by the Parties and contained here and other consideration , the value and
adequacy of w h ich a re hereby acknowledged , the Parties agree as fo llows :
SECTION 1 . TERM OF AGREEMENT.
Subject to th e provisions of Section 20 "Termination of Agreement" of this
Agreement , the T erm of this Ag reeme nt is for 3 years commencing on July 1, 2015 .
SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE .
(a ) Scope of Services . Service Provider agrees to perform the services set
forth in Exhibit "A" "Scope of Services " (hereinafter, the "Services") and made a part of
this A greement by t hi s reference .
(b ) Sched ul e of Performance . The Services shall be completed pursuant to
the schedule specifie d i n Exh ibit "A." Should the Services not be completed pursuant to
that schedule , the Se rv ice Provider sha ll be deemed to be in D efau lt of this Agreement.
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The City, in its sole discretion , may choose not to enforce the Default provisions of this
Agreement and may instead allow Service Provider to c ontinue pe rform i ng the
Services .
SECTION 3. ADDITIONAL SERVICES.
Servi ce Provider shall not be compensated for any work rendered in connection
with its performance of this Agreement that are in addition to or outside of the Services
unless such additional services are authorized in advance and in writing in accordance
with Section 26 "Administration and Implementation " or Section 28 "Amendmen t" of this
Agreement. If and when such additional work is authorized , such additional work shall
be deemed to be part of the Services .
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a ) Subject to any limitations set forth in this Agreement , City agrees to pay
Service Provider the amounts specified in Exhibit "B" "Compensation " and made a part
of this Agreement by this reference . The total compensation , including reimbursement
for actual expenses , shall not exceed $213,314 .76 ($71, 1 04 .92 /year), unless additional
compensation is approved in writing i n accordance with Section 26 "Administration and
Implementation" or Section 28 "Amendment" of this Agreement..
(b) Each month Service Provider shall furnish to City an original invoice f or all
work performed and expenses incurred during the preceding month . The invoice shall
describe services provided and include sufficient detail and supporting documentation
as may be required by the City. City shall independently review ea c h invoice submitted
by the Service Provider to determine whether the work performed and expenses
incurred are in compliance w ith the provisions of this Agreement. In the event that no
c harges or expenses are d isputed , the invoice shall be approved and paid a cco rding to
the terms set forth in subsection (c). In the event any charges or expenses are
disputed by City , the original invoice shall be returned by City to Service Provider for
correction and resubmission .
(c ) Except as to any charges for work performed or expenses incurred by
Service Provider which are disputed by City, City will use its best efforts to cause
Service Provider to be paid within forty-five (45) days of receipt of Service Provider's
correct and undisputed invo ice.
(d ) Payment to Service Provider for work performed pursuant to this
Agreement shall not be deemed to waive any defects in work performed by Service
Provider.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Service Provider's work under this
Agreement, either during performance or when completed . C ity shall reje ct or f inally
accept Service Provider's work w ith in sixty (60 ) days after subm itted to City. City shall
reject work by a t imely written explanation , otherwise Service Provider's work shall be
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deemed to have been accepted. City's acceptance shall be conclusive as to such work
except with respect to latent defects, fraud and such gross mistakes as amount to
fraud . Acceptance of any of Service Provider's work by City shall not constitute a
waiver of any of the provisions of this Agreement including , but not limited to, Section
16 "Indemnification" and Section 17 "Insurance ."
SECTION 6.
SECTION 7.
OWNERSHIP OF DOCUMENTS. N/A
SERVICE PROVIDER'S BOOKS AND RECORDS.
(a) Service Provider shall maintain any and all documents and records
demonstrati ng or relating to Service Provider's performance of the Services . Service
Provider shall maintain any and all ledgers , books of account, invoices, vouchers ,
canceled checks , or other documents or records evidencing or relat ing to work ,
services , expenditures and disbursements charged to City pursuant to this Agreement.
Any and all such documents or records shall be maintained in accordance with
generally accepted accounting principles and shall be sufficiently complete and detailed
so as to permit an accurate evaluation of the services provided by Service Provider
pursuant to this Agreement. Any and all such documents or records shall be
maintained for three (3) years from the date of execution of this Agreement and to the
extent required by laws relating to audits of public agencies and their expenditures .
(b ) Any and all records or documents required to be maintained pursuant to
this section shall be made available for inspection , audit and copying , at any time during
regular business hours, upon request by City or its designated representative . Copies
of such documents or records shall be provided directly to the City for inspection , audit
and copying when it is practical to do so ; otherwise , unless an alternative is mutually
agreed upon , such documents and records shall be made available at Service
Provider's address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records
required to be maintained pursuant to this section may be lost or discarded due to
dissolution or termination of Service Provider's business, City may, by written request,
require that custody of such documents or records be given to the City . Access to such
documents and records shall be granted to City, as well as to its successors-in-interest
and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Service Provider is and shall at all times remain a wholly independent
contractor and not an officer, employee or agent of City . Service Provider shall have no
authority to bind City in any manner, nor to incur any obligation , debt or l iability of any
kind on behalf of or aga inst City , whether by contract or otherwise , un less such
authority is expressly conferred under this Agreement or is otherwise ex pressly
conferred in writing by City.
(b ) The personnel performing the Services under this Agreement on behalf of
Service Provider shall at all ti mes be under Service Provider's exclusive direction and
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control. Neither City, nor any elected or appointed boards , officers, officials , employees
or agents of City, shall have control over the conduct of Service Provider or any of
Service Provider's officers, employees , or agents except as set forth in th is Agreement.
Service Provider shall not at any time or in any manner represent that Service Provider
or any of Service Provider's officers , employees , or agents are in any manner officials ,
officers, employees or agents of City.
(c) Neither Service Provider, nor any of Service Provider's officers ,
employees or agents , shall obtain any rights to retire ment , health care or any other
benefits which may otherwise accrue to City's employees . Service Provider expressly
waives any claim Service Provider may have to any such rights .
SECTION 9 . STANDARD OF PERFORMANCE.
Service Provider represents and warrants that it has the qualifications,
experience , equipment and facilities necessary to properly perform the Service s
required under this Agreement in a thorough , competent and professional manner.
Service Provider shall at all ti mes faithfully, competently and to the best of its abil ity,
experience and talent, perform all Services . In meeting its obligations under this
Agreement, Service Provider shall employ, at a minimum , generally accepted standards
and practices utilized by persons engaged in providing services sim ilar to the Services
required of Service Provider under this Agreement. In addition to the general sta ndards
of performance set forth th is section , additional spec ific standards of performan ce and
performance criteria may be set forth in Exhibit "A" "Scope of Work" that shall a lso be
applicable to Service Provider's work under this Agreement. Where there is a conflict
between a general and a specific standard of performance or performance crite ria , the
specifi c standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND
LICENSES.
Service Provider shall keep itself informed of and comply with all applicable
federal , state and local laws , statutes , codes , ordinances , regu la tions and rules in effect
during the term of this Agreement. Service Provider shall obtain any and all licenses ,
permits and authorizations necessary to perform the Services set forth in this
Agreement. Neither City , nor any elected or appointed boards , officers, officials ,
employees or agents of City , shall be liable , at law or in equity, as a result of any failure
of Service Provider to comply with this section .
SECTION 11. PREVAILING WAGE LAWS
It is the understand ing of City and Service Provider that California prevailing
wage laws do not apply to this Agreement because the Agreement does not involve any
of the following services subject to prevailing wage rates pursuant to the California
Labor Code or regulations promulgated thereunder: Construction , alteration , demolition ,
installatio n, or repair work performed on public buildings, facilities , streets or sewers
done under contract and paid for in whole or in part out of public funds . In th is context ,
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"construction" includes work performed during the design and preconstruction phases
of construction including , but not limited to , inspection and land surveying work .
SECTION 12. NONDISCRIMINATION.
Service Provider shall not discriminate, in any way, against any person on the
basis of race , color, religious creed , national origin , ancestry , sex , age , physical
handicap, medical condit ion or marital status in connection with or related to the
performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Service Provider hereby promises and agrees to comply with all of the provisions
of the Federal Immigration and Nationality Act, 8 U.S .C.A. §§ 1101 , et seq ., as
amended , and in connection therewith , shall not employ unauthorized aliens as defined
therein. Should Service Provider so employ such unauthorized aliens for the
performance of the Services , and should the any liability or sanctions be imposed
against City for such use of unauthorized aliens, Service Provider hereby agrees to and
shall reimburse City for the cost of all such liabilities or sanctions imposed , together with
any and all costs , including attorneys' fees , incurred by City .
SECTION 14. CONFLICTS OF INTEREST.
(a ) Service Provider covenants that neither it , nor any officer or principal of its
firm , has or shall acquire any i nterest, directly or i ndirectly, which would conflict in any
manner with the interests of City or which would in any way hinder Service Provider's
performance of the Services. Service Provider further covenants that in the
performance of this Agreement , no person having any such interest shall be employed
by it as an officer, employee , agent or subcontractor without the express written
consent of the City Manager. Service Provider agrees to at all t i mes avo id conflicts of
interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
(b) City understands and acknowledges that Service Provider is , as of the
date of execution of this Agreement , independently involved in the performance of non-
related services for other governmental agencies and private parties. Service Provider
is unaware of any stated position of City relative to such projects . Any future pos ition of
City on such projects shall not be considered a conflict of interest for purposes of this
section .
(c) City understands and acknowledges that Service Provider will , perform
non-related services for other governmental agencies and private Parties following the
completion of the Services under this Agreement. Any such future service sha ll not be
considered a conflict of interest for purposes of th is section .
SECTION 15.
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CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
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(a) All information gained or work product produced by Service Provider in
performance of this Agreement shall be considered confidential, unless such
information is in the public domain or already known to Service Provider. Service
Provider shall not release or disclose any such information or work product to persons
or entities other than City without prior written authorization from the City Manager,
except as may be required by law.
(b) Service Provider, its officers, employees, agents or subcontractors, shall
not, without prior written authorization from the City Manager or unless requested by the
City Attorney of City, voluntarily provide declarations, letters of support , testimony at
depositions, response to interrogatories or other information concerning the work
performed under this Agreement. Response to a subpoena or court order shall not be
considered "voluntary" provided Service Provider gives City notice of such court order
or subpoena .
(c) If Service Provider, or any officer, employee , agent or subcontractor of
Service Provider, provides any information or work product in violation of this
Agreemen t, then City shall have the right to re imbu rsement and indemnity from Service
Provider for any damages , costs and fees , including attorney's fees , ca used by or
incurred as a result of Service Provider's conduct.
(d) Service Provider shall promptly notify City should Service Provider , its
officers , employees, agents or subcontractors be served with any summons , complaint,
subpoena , notice of depos ition, request for documents, interrogatories, request for
admissions or other discovery request , court order or subpoena from any party
regarding this Agreement and the work performed thereunder. City retains the r ight, but
has no obligation , to represent Service Provider or be present at any deposition ,
hearing or similar proceeding . Service Provider agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests
provided by Service Provider. However, this right to review any such response does not
imply or mean the right by City to control, direct, or rewrite said response .
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability . Where the law establishes a
professional standard of care for Service Provider's services , to the fullest extent
permitted by law , Service Provider shall indemnify, protect, defend and hold harmless
City and any and all of its officials, employees and agents ("Indemnified Parties") from
and against any and all liabi lity (including liability for claims , suits , actions , arbitration
proceedings , administrative proceedings, regulatory proceedings , losses, expenses or
costs of any kind , whether actual , alleged or threatened, including attorney's fees and
costs, court costs, interest, defense costs , and expert witness fees) arise out of, are a
consequence of, or are in any way attributable to , in whole or in part, any negligent or
wrongful act , error or omission of Service Provider, or by any individual or entity for
which Service Provider is legally liable , including but not limited to officers , agents,
employees or sub-contractors of Service Provider, in the performance of professional
services under this Agreement.
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(b) Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Service
Provider sha ll indemnify, protect, defend and hold harmless City, and any and all of its
employees, officials and agents from and against any liability (including liability for
claims , suits , actions, arbitration proceedings , administrative proceedings , regulatory
proceedings , losses , expenses or costs of any kind , whether actual , alleged or
threatened , including attorney's fees and costs, court costs, interest , defense costs , and
expert witness fees), where the same arise out of, are a consequen ce of, or are in any
way attributable to , in whole or in part, the performance of this Agreement by Service
Provider or by any individual or entity for which Service Provider is legally liable ,
including but not limited to officers , agents , employees or sub-contractors of Service
Provider.
(c) Indemnification from Sub-Service Providers. Service Provider agrees to
obtain executed indemnity agreements with provisions identica l to those set forth in this
section from each and every sub-Service Provider or any other person or entity involved
by , for, with or on behalf of Service Provider in the performance of this Agreement
naming the Indemnified Parties as additional indemnitees. In the event Service
Provider fails to obtain such indemnity obligations from others as required herein ,
Service Provider agrees to be fully responsible according to the terms of th is section .
Failure of City to monitor comp l iance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder. This
obligation to indemnify and defend City as set forth herein is bind ing on the su ccessors ,
assigns or heirs of Service Provider and shall survive the termination of th is Agreement
or this section .
(d) Limitation of Indemnification . Notwithstanding any provision of this
section to the contrary , design professionals are required to defend and indemnify the
City only to the extent permitted by Civil Code Section 2782.8 , which limits the liab ility of
a design professional to c la i ms , suits , actions , arbitration proceedings, administrative
proceedings , regulatory proceedings, losses , expenses or costs that arise out of,
pertain to , or relate to the negligence , recklessness , or willful misconduct of the des ign
professiona l. The term "design professional ," as defined in Section 2 782 .8 , is l im ited to
licensed architects , licensed landscape architects , registered professional engineers,
professiona l land surveyors , and the business entities that offer such services in
accordance with the applicable provisions of the California Business and Profess ions
Code.
(e) City's Negligence . The provisions of this section do not apply to claims
occurring as a result of City's sole negligence. The provisions of this section shall not
release City from liability arising from gross neg ligence or willful acts or om issions of
City or any and all of its officials , employees and agents .
SECTION 17. INSURANCE.
Service Provider agrees to obtain and maintain in full force and effect during the
term of th is Agreement the insurance policies set forth in Ex h ib it "C" "Insurance " and
made a part of this Ag reement. All insurance policies shal l be subject to approval by
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City as to form and content. These requirements are subject to amendment or waiver if
so approved in writing by the City Manager. Service Provider agrees to provide City
w ith copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Service Provider are material considerations for
this Agreement. City has an interest in the qualifications and capability of the persons
and entities who will fulfill the duties and obligations imposed upon Service Provider
under this Agreement. In recognition of that interest, Service Provider shall not assign
or transfer this Agreement or any portion of this Agreement or the performanc e of any
of Service Provider's duties or ob ligations under th is Agreement without the prior written
consent of the City. Any attempted assignment shall be ineffective , null and void , and
shall constitute a material breach of this Agreement entitling City to any and all
remedies at law or in equity , including termination of this Agreement pursu a nt to
Section 20 "Termination of Agreement." City acknowledges , however, that Service
Provider, in the performance of its duties pursuant to th is Agreement, may utilize
subcontractors .
SECTION 19. CONTINUITY OF PERSONNEL.
Service Provider shall make every reasonable effort to maintain the stability and
continuity of Service Provider's staff and subcontractors , if any, assigned to perform the
Services. Service Provider shall notify City of any changes in Service Provide r's staff
and sub-contractors, if any, assigned to perform the Services prior to and during any
such performance .
SECTION 20. TERMINATION OF AGREEMENT.
(a ) City may terminate this Agreement , with or without cause, at any time by
giving thirty (30) days written notice of termination to Service Provider. In the event
such notice is given , Service Provider shall cease immediately all work in prog ress .
(b) Service Provider may terminate this Agreement for cause at any time
upon thirty (30) days written notice of termination to City.
(c ) If either Service Provider or City fail to perform any material obl igation
under this Agreement , then , in addition to any other remedies , e ither Service Provider,
or City may terminate this Agreement immediately upon written notice.
(d ) Upon termination of this Agreement by either Service Provider or City , all
property belonging exclusively to City which is in Service Provider's possession shall be
returned to City . Property belonging exclusively to Service Provider and stored on City
property is to be removed by final day of contract/service . Service Provider shall furnish
to City a final i nvoice for work performed and e xpenses incurred by Service Pro v ider,
prepared as set forth in Section 4 "Compensation and Method of Payment" of this
Agreement. This final invoice shall be reviewed and paid in the same manner as set
forth in Section 4 "Compensation and Method of Payment" of this Agreement.
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SECTION 21. DEFAULT.
In the event that Service Provider is in default under the terms of th is Agreement ,
the City shall not have any obligation or duty to continue compensating Service Provider
for any work performed after the date of default. Instead , the City may give not ice to
Service Provider of the default and the reasons for the default. The notice shall include
the timeframe in which Service Provid e r may cure the defau lt. This time f rame is
presumptively thirty (30) days, but may be exten ded , t hou gh not reduced, if
ci rc umstances warrant. Durin g the period of time that Service Pro vider is in default , the
City shall hold all invoices and shall , when the default is cured , proceed with payment
on the invoices. In the alternative , the City may, in its sole discretion , elect to pay some
or all of the outsta nding invo ices during the period of default. If Service Provider does
not c ure the default, th e City may take necessary steps to terminate this Agreement
under Section 20 'Termination of Agreement." Any failure on the part of the C ity to g ive
notice of the Service Prov ider's defau lt shall not be deemed to result in a w aiver o f the
City's lega l rights or any rights arising out of any provision of th i s Agreement.
SECTION 22. EXCUSABLE DELAYS.
Service Provider shall not be l iab le for damages , incl uding l iquidated damages, if
any, caused by delay in performance or failure to pe rform due to ca us es beyond the
co ntrol of Service Provider. Such causes include , but are not limited to , acts of God,
acts of the public enemy, acts of federal , state or local governments , acts of City , court
orders , fires , floods , epidemics , strikes , embargoes , and unusually severe weather.
The term and price of this Agreement shall be equitably adjusted for any delays due to
such causes .
SECTION 23. COOPERATION BY CITY.
All public information , data , reports , records , and maps as are exi sting and
available to City as public records , and which are necessary for carrying out the
Services shall be furnished to Service Provider in every reasonable way to fac ilitate ,
without undue de lay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or perm itted to be given und er this Agreement shal l be in
writing and shal l be personally delivered , or sent by telecopier or certified ma il , postage
prepaid and return receipt requested , add ressed as follows :
To C ity :
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City of Temple City
Attn: City Manager
9701 Las Tunas Dr .
Temple City, CA 91780
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To Se rvi ce Provider: Jan-Pro Clea n ing Systems
2401 E. Ka t ella Ave ., Su ite 525
Ana heim , CA 92806
Attn : Sherol Zuniga , V ice PresidenUGeneral Manager
Notice shall be deemed effective on the date personally delivered or transmitted
by facsimile o r, if m a il ed, t hree (3) days after deposit of t he same i n the custody of the
United States Posta l Se rvi ce .
SECTION 25. AUTHORITY TO EXECUTE.
The perso n o r perso ns executin g th is Agreement on beha lf of Service Provide r
rep resents and wa rra nts that he/she/th ey has/have t he authority to so execute this
Ag reement and to bi nd Service P rovider to the performance of its obligations
he reu nder.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION .
T his Ag reeme nt shall be admi n istered and executed by the City Manager or his
or her designated rep resentative . Th e Ci t y Manager shall have the a uthority to issue
inte rp retatio ns a nd to make ame nd me nts to th is Ag reeme nt , i nclud in g a mendmen t s t hat
co mm it additio na l fund s , consiste nt w ith Section 28 "Amendment" and the City
Ma nager's contracti ng au t hority under th e Temple City Municipal Code.
SECTION 27 . BINDING EFFECT.
This Agree me nt shall be bindin g upon the hei rs , executors , administrators ,
successors and assig ns of the Part ies.
SECTION 28. AMENDMENT.
No amendme nt to or modificat ion of this Agreement shall be valid unless made
in writing and appro ved by the Service Provider and by the City . The City Manager
shall have t he a utho ri ty to approve any amendme nt to this Agreement if the total
com pe nsatio n unde r t his A g ree ment, as ame nd ed, w o ul d not exceed the C ity
Ma nager's co ntractin g au t hority unde r t he Temple City Municipal Code. All other
ame ndments shall be approved by the City Council. The Parties agree that the
requirement for written modifications cannot be waived and that any attempted waiver
s hall be void .
SECTION 29. WAIVER.
Wa iver by any Party to this Ag reement of any te rm, condition , or covenant of this
Ag reement sha ll not co nstitute a wa iver of any other term , condition, or covenant.
Waiver by any Party of any breach of t he provisions of this Agreement shall not
co n stitute a waiver of any other provision nor a waiver of any subsequent breach or
violat ion of any provision of this Agreement. Acceptance by City of any work or
RIV #48 38-6 9 58 -3880 v3
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services by Service Provider sha l l not constitute a waiver of any of the provisions of this
Agreement.
SECTION 30 . LAW TO GOVERN ; VENUE .
This Agreement shall be interpreted , construed and governed according to the
laws of the State of California . In the event of litigation between the Parti es , venue in
state trial cou rts shall l ie exclusively in the County of Los Angeles , Ca li fornia . In t he
eve nt of l itigation in a U.S. Di strict Co urt , venue sha ll li e exc lu sively in the Central
Di strict of California, in Los Angeles .
SECTION 31. ATTORNEYS FEES , COSTS AND EXPENSES.
In the event liti gation or other proceeding is required to enforce or interpret any
provision of this Agreement, the prevai lin g Party in such litigation or other proceeding
shall be entitled to an award of reasonable attorney's fees, costs and expenses , i n
addition to any other re li ef to which it may be entitled .
SECTION 32. ENTIRE AGREEMENT.
This Agreement , in cludi ng the attached Exhib its "A" through "C", is the entire ,
comp lete, final a nd exclusive expression of the Parties with respect to the matters
addressed therein a nd s upersedes a ll other agreeme nts o r understandings, whether
oral or written, or entered into between Service Provider and City prior to the execution
of this Agreement. No statements , representations or other agreements, whether oral
or written , made by any Party which are not embodied herein shall be valid and binding .
SECTION 33. SEVERABILITY.
If any term , condition or cove nant of this Agreement is declared or determined by
any court of compete nt jurisdiction to be invalid , void or unenforceable , the remaining
provisions of this Agreement shall not be affected thereby and the Agreement shall be
read and construed without the invalid, void or unenforceable provision(s).
SECTION 34. CONFLICTING TERMS .
Except as otherwise stated herein , if the terms of this Agreement conflict with the
terms of any Exhibi t hereto , or with the terms of any document in corporated by
reference into this Agreem ent, the terms of this Agreement shall contro l.
IN W ITNESS WHEREOF , the Parties hereto have executed this Agreement on
the date and year f irst-above written .
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ATTEST:
Peggy Kuo
City Cl erk
APPROVEDASTOFORM
Eric S . Va il
City Attorn ey
By : ___________ _
Its : --------------
By:
It s:
CITY OF TEMPLE CITY
Bryan Cook
City Manager
NOTE: SERVICE PROVIDER 'S SIGNATURES SHALL BE DULY NOTARIZED,
AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS , ARTICLES OF INCORPORATION ,
OR OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE
PROVIDER 'S BUSINESS ENTITY.
RJV #4838-6958-3880 v3
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached , and not the truthfulness , accurac , or validit of that document.
A LL-PURPOSE A CKN OW L EDG M ENT NO TARY FOR CALI FORNIA
ST ATE OF CALIFORN IA
CO UNTY OF LOS ANGELES
On _______ ____,c...::2=-=0'-'1-=-5, before me,---------------------
Name And T itle Of Officer (e.g . "Jane Doe, Notary Publi c")
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the
person(s) whose name(s) is/are subscribed to the within
instrume nt and acknowledged to me that he/she/they executed
the sa me in his/her/thei r autho rized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the
enti ty upon behalf of which the perso n(s) acted , executed the
instru ment.
I certify under P ENALTY OF PERJU RY under the laws of t he
State of Californ ia that the foregoing paragraph is true and
cor rect.
W ITNESS my hand and official seal.
Signature of Notary Publ ic
OPTIONAL
Though this section is optional , completing this informat ion can deter alternation of the document or fraudulent
reattachment of this form to an un intended document.
CAPACIT{IES) CLAIMED BY SIGNER(S)
Signer's Name:
Individual
Corporate Officer
DE SCRIPTIO N O F ATTA CHED DO CUM ENT
Title(s) Title or Type of Document
Partner(s) Limited
Attorney-In-Fact
Trustee(s)
Guardian/Conservator
Other:
Signer is representing :
Name of Person(s) or Enti ty(ies)
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General
Number Of Pages
Date Of Docum en t
Signer(s ) Other Than Named Above
A notary publi c or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On ---------'-'2=-0=-1.:....=.5, before me ,-----------------------
Name And T itle Of Officer (e.g. "Jane Doe, Notary Public")
personally appeared-------------------------------
Name o f Signer(s)
who proved to me on the basis of satisfactory evidence to be the
perso n(s ) whose name(s) is/are subscribed to the within
i nstrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by
his/her/thei r signature(s) on the instrument the person(s), or the
entity upon behalf of which the person(s) acted , executed the
instrumen t.
I certify under PENALTY OF PERJURY under the laws of the
State of California that the forego ing paragraph is true and
correct.
WI TNESS my hand and official seal.
S1gnature of Notary Public
OPTIONAL
Though this section is optional , completing this in form ation can deter alternation of the document or fraudulent
reattachment of this form to an unintended document.
CAPACIT(IES) CLAIMED BY SIGNER(S)
Signer's Name :
Individual
Corpora te Officer
DESCRIPTION OF ATIACHED DOCUMENT
Title(s) Title or Type of Document
Partner(s) Lim ited
Attorney-In-F act
Trustee(s)
Guardian/Conservator
Other:
Signer is representing :
Name of Person(s) or Entity(i es )
RIV #4838-6958 -3880 v3
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General
Number Of Pages
Date Of Document
Signer(s) Other Than Named Above
EXHIBIT "A"
SCOPE OF SERVICES
I. Service Provider will perform the following Services:
LIVE OAK PARK COMMUNITY CENTER, ANNEX AND OUTDOOR RESTROOMS
I. General Services
The Contractor shall perform the following tasks for both the Live Oak Park
Community Center and Live Oak Park Annex bu ildings unless otherwise specified:
A. General Cleaning
The following shall be performed on a daily basis, seven (7)-days per week
(Annex 5 days per week):
1. Empty all waste containers and place trash in dumpster. Replace trash
bags as needed.
2. Clean all desks, file cabinets, tables , equipment and other office furniture .
3 . Clean all counter tops , removing handprints, ink and other marks .
4 . Clean and polish all drinking founta ins.
5. Remove cobwebs throughout entire facility .
6. Sweep with chemically treated dust-mop all hard flooring , and damp-mop
if necessary.
7. Vacuum all carpeted areas. Spot clean if necessary.
8 . Spot clean windows , partitions and doors.
9 . Clean exterior patio area tables , chairs and concrete surfaces.
10. Thoroughly clean lobby area , includ ing floors, walls , doors and tables .
11 . Clean exterior walkways and steps as necessary.
12 . Turn off all designated lights , lock doors and set a larm upon leaving
facility.
B . Kitchen Cleaning
T he following shall be performed on a daily basis, seven (7)-days per week
(Annex 5 days per week):
1. Wi pe all tables , counters and appliance exterior surfaces with appropriate
cleaning agents for stainless steel surfaces .
2 . Wet-mop the entire floor with mop designated exclusively for use in
kitchen area.
3 . Refill all paper towel dispensers and soap containers .
C . Restroom Cleaning
The following shall be performed on a daily basis, seven (7)-days per week . This
section includes all outdoor restroom facilities at Live Oak Park; exterior of
the Community Center and Annex (5 days per week), concession stand and
adjacent to the basketball courts .
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1. Empty all waste containers and replace trash bags .
2 . Clean and disinfect all commodes and urinals.
3 . Clean all restroom partitions.
4 . Clean sinks and counter tops .
5. Clean and polish all chrome and stainless steel.
6. Clean exterior/interior of all doors .
7. Clean all mirrors.
8. Clean and disinfect diaper-changing stations .
9 . Spot clean walls to remove smudges and marks
10 . Refill all soap containers , paper products , toilet paper, paper towels , etc .
11 . Sweep and wet-mop all floors , with mop designated exclusively for use in
restroom facilities .
D . V inyl Floors
1. Buff and polish all vinyl floors eight (B)-times a year.
2. Strip and wax all v inyl floors on a quarterly (4-times a year) basis .
E. Children 's Activity Rooms in the Live Oak Park Community Center
The following shall be performed on a daily basis, seven (7)-days per week:
1 . Empty all waste containers and replace trash bags as needed.
2 . Clean and disinfect commode .
3. Clean and dis i nfect all sinks and counter tops .
4 . Clean and polish all chrome and stainless steel.
5. Refill all soap containers, paper products , toilet paper, paper towels , etc.
6 . Sweep and mop floors .
7. Vacuum play carpet.
8 . Wipe all table tops .
F. Occasional Cleaning for the Live Oak Park Community Center
The Contractor shall perform the following tasks on an as needed basis:
1 . Clean and disinfect all telephones .
2 . Low dusting to include chair rungs , table braces , inner desk ledges,
baseboards , windowsills , etc.
3 . High dusting to include picture frames , high ledges , etc.
4 . Clean all reachable air vents .
5 . Clean fire extinguisher cabinets .
6 . Clean office equipment , calculators , copy machines , etc.
7 . Clean all doors and door jams.
8 . Remove gun from carpets and floors .
9. Dust any exposed water pipes.
II. Special Services for the Live Oak Park Community Center
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The Contractor shall perform the fo llowing services for the Li ve Oak Park
Community Center on a schedu led basis as coo rdinated with City personnel based
on facility availability:
A. Monthly
The followi ng shall be performed on a monthly (12 -time s per year) basis:
1. Clean interior/exterior of all kitch en appl ia nces.
2 . Clea n interior/exterior of children 's activity room app li ances.
B . Quarterly
The following shall be perfo rm ed on a quarterly ( 4-times per year) basis:
1. Machine scrub all qua rry t ile.
2 . Strip and seal interior restro om ceramic tiles floors .
3 . Wash all windows in/o ut and g lass room partitions.
4 . Clean HVAC vents .
C. Annually
The following shall be performed on an annual (o nce per year) basis:
1. Clean a ll interior light f ixtures .
2. Clea n all vertical and mini blinds .
3 . Steam-clean all lobby furniture .
4 . Steam-c lean 150 stackable chairs .
CITY HALL, COMMUNITY ROOM , CIVIC CENTER AND OUTDOOR RESTROOMS
I. General Services
The Contractor shall perform the follow ing tasks fo r the following facilities unless
otherwise specified: 1) City Hall, 2) Community Room , 3) Civic Center and 4) City
Hall Outdoor Restrooms :
A . General Clean in g
The fo ll owing services shall be performed on a daily basis, five (5)-days per
week unless otherwise spec ifi ed. Th e Civic Ce nte r sha ll be cleaned on a one-
day per week basis . Cleaning days to be determ in ed by City.
1. Dust horizonta l surfaces of desks, counte r tops , table tops , partition tops
and bases , computer monitors , filing cabinets and shelving .
2 . Spot clean above mentioned areas to remove sm ud ges, spillage,
beverage rings , etc .
3 . Dust office equ ipment.
4. Clean front entry glass and interi or partition glass.
5 . Empty a ll waste contai ners and place trash in dumpste r. Sanitize each
trash receptacl e. Rep lace trash bags as needed.
6 . Clean walls behind waste containers to remove over-spillage .
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7 . W ipe down the outside of break room/kitchen cabinets , refrigerator and
microwave . (For the Community Room, one-day per week.)
8. Clean inside of break room/kitchen microwave . (For the Community
Room, one-day per week.)
9 . Clean thoroughly the break room /kitchen /restroom sinks.
10. Clean and disinfect break room/kitchen counter top and table top.
11 . Rinse out and clean coffee pot.
12. Mop thorough ly all hard surface floors with a che mically treated mop
head .
13. Damp-mop all ceramic and tile flooring . (For the Community Room, one-
day per week.)
14. Vacuum thoroughly carpeted areas with a hepa-grade vacuum , wall to
wall , and spot clean as needed.
15. Wipe clean all telephone receivers and dust bases.
16. Disinfect all skin-touched surfaces (e .g. light switches, door handles,
drinking fountains , etc.).
17. Remove spots and smudges from walls, doors and kick plates.
18. Remove cobwebs throughout CITY facilities .
19. Turn off all designated lights and lock doors upon leaving facility.
20. Report all maintenance issues in Log Book .
B. Restroom Cleaning
The following services shall be performed on a daily basis, five (5)-days per
week except the City Hall Outdoor Restrooms for which the following will be
performed on a daily basis, seven (7)-days per week . The Civic Center
restrooms shall be cleaned on a one-day per week basis:
1 . Empty waste containers . Wash as necessary.
2 . Clean and sanitize the outside of waste containers and dispensers.
3 . Clean and disinfect all sinks , toilets and toilet seats .
4 . Clean all dispensers, mirrors and fixtures.
5 . Refill soap containers , paper products, toilet paper, paper towe ls , etc.
6 . Clean and disinfect door handles and light switches .
7 . Clean and sanitize restroom partitions and walls around toilets.
8 . Spot clean walls to remove smudges and marks.
9. Dust-mop floors with a micro-fiber mop.
10. Wet-mop floors with a chemically treated mop head .
11 . High-dust tops of doors, mirrors and air vents.
12. Use "Consume" to eliminate the smell of urine.
13. Provide, inspect and service the "Natura l Breeze Air System ," "All Fresh
Auto Flush" and "Auto Clean System" services . Refill and rep lace as
needed.
II . Special Services
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B-4
The Contractor shall perform the following services on a schedu led bas is as
coord inated with City personnel and facility availability :
A . Monthly
The fol lowing shall be performed on a monthly (12-times per year) bas is:
1. Dust thoroughly all vertical surfaces of office furniture , including desks ,
tables , chairs , file cabinets , etc .
2 . Clean all office furniture and work stations (vacuum fabr ic partitions ).
3. Clean all office equipment , calculators , copy machine, fax mach ine , etc .
4 . Clean fire exti nguisher cabinets .
5. H igh-dust all air vents , tops of doors, door frames , ceiling corne rs and
edges , etc .
6 . Low-dust all baseboards and cha ir bases .
7. Dust window blinds and window sills .
8. Edge carpets along baseboards, filing cabinets and partition bases to
remove dust bui ld-up .
9. Dust any exposed water pipes .
10 . Clean spots and smudges from walls.
11 . Remove gum from carpets and floors .
12. Clean thoroughly interior/exterior of all kitchen appl iances .
13. Clean all HVAC vents .
B . Semi-Annually
The following shall be performed on a semi-annual (2-times per year) bas is :
1. Window washing i n/out and awnings .
2 . Strip , seal and wa x restroom floors in City Hall , Community Room , Civic
Center and Finance file room .
3 . Clean all carpets .
C. Annually
The following shall be performed on an annual (once a year) basis :
1. Clean all interior walls.
2 . Clean all interior light fixtures .
3 . Seal ceramic tile f loors in Community Room and emp loyee lounge w ith an
acrylic sealant.
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B-5
II. Service Provider will utilize the following personnel to accomplish the
Services:
A.
B .
C.
D .
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EXHIBIT "B"
COMPENSATION
I. Service Provider shall use the following rates of pay in t he performance of the
Services:
A. Live Oak Pa rk C omm unity C enter $2,595 .80/m o
B . Live Oak Park Annex $ 80 6 .04/m o
C . Live Oak Pa rk Out door Re stroo ms $ 59 2 .0 0/m o
D. City Hall $1 , 140 .16/mo
E . C om mun it y Room $ 368.05/mo
F . Civic Cente r $ 146 .69/m o
G . C ity Ha l l Outdo or Restroo m s $ 2 76 .6 7/m o
II. The total c o mpensation for the Services shall not exceed $213,314.76
($5 ,925 .41 /month; $71 ,104.92/year), as provided in Section 4 "Compensation and
Method of Payment" of this Agreement.
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EXHIBIT "C"
INSURANCE
A . Insurance Requirements. Service Provider shall provide and ma intain
insurance , acceptable to the City, in full force and effect throughout the term of this
Agreement , against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the Services by Service Provider, its
agents , representatives or employe es . Insuran ce is to be placed with insurers with a
current A.M . Best's rating of no less than A :VII.
Service Provider shall provide the following scope and l imits of insurance :
1. Minimum Scope of Insurance . Coverage shall be at least as broad
as :
(1) Commercial General Liability . Insurance Services Office
form Commercial General Liability coverage (Occurrence Form CG 0001 ).
(2) Automobile. Insurance Services Office form number CA
0001 (Ed. 1/87) covering Automobile Liability, inc lud ing code 1 "any auto" and
endorsement CA 0025 , or equivalent forms subject to the written approval of the City .
(3) Workers ' Compensation . Workers' Compensation insurance
as required by the Labor Code of State of California covering all persons providing
Services on behalf of the Service Provider and all risks to such persons under this
Agreement.
( 4) Professional Liability . Professional liabil ity i nsurance
appropriate to the Service Provider's profession. This coverage may be written on a
"claims made" basis , and must include coverage for contractual liability. The
professional liability insurance required by this Agreement must be endorsed to be
applicable to claims based upon , arising out of or related to Services performed under
this Agreement. The insurance must be maintained for at least three (3) consecutive
years following the completion of Service Provider's services or the termination of this
Agreement. During this additional three (3) year period , Service Provider sha l l annually
and upon request of the City submit written evidence of this continuous coverage .
2 . Minimum Limits of Insurance. Service Provider shall ma inta in limits
of insurance no less than :
(1) Commercial General Liability . $1 ,000 ,000 general
aggregate for bodily injury , personal injury and property damage .
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(2) Automobile. $1,000 ,000 per accident for bodily injury and
property damage. A combined single limit policy with aggregate limits in an amount of
not less than $2,000,000 shall be co nsidered equ ivalent to the said required minimum
limits set forth above.
(3) Workers' Compensation. Workers' Compensation as
required by the Labor Code of the State of California of not less than $1,000 ,000 per
occurrence .
(4) Professional Liability . $1 ,000 ,000 per occurrence .
B . Other Provisions. Insurance policies required by this Agreement shall
contain the following provisions :
1. All Pol icies . Each insurance policy requi red by this Agreement
shall be endorsed and state the coverage shall not be suspended , voided, cancelled by
the insurer or either Party to this Agreement, reduced in coverage or in limits except
after 30 days' prior written notice by certified mail, return receipt requested , has been
given to City.
2 . Commerc ial General Liability and Automobile Liability Coverages.
(1) City, and its respective elected and appointed officers ,
officials , and emp loyees and volunteers are to be covered as addi tion al insureds as
respects : liability arising out of activities Service Provider performs; products and
completed operations of Service Provider; premises owned , occupied or used by
Service Provider; or automobiles owned , leased , h ired or borrowed by Service Provider.
The coverage shall contain no special limitations on the scope of protection afforded to
City, and their respective elected and appointed officers, officials , or emp loyees .
(2) Service Provid er's insurance coverage shall be primary
insurance with respect to City , and its respective e lected and appointed , its officers ,
o fficials , emp loyees and volunteers. Any insurance or self-insurance maintained by
City, and its respective elected and appointed officers , officials, employees or
volunteers , shall apply in excess of, and not con tribute with , Service Provider's
insurance.
(3) Service Provider's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
(4) Any failu re to comp ly with the reporting or other provisions of
the insurance policies , including breaches of warranties , shal l not affect coverage
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C -2
provided to City , and its respect ive elected and appo inted officers , officials , employees
or volunteers .
3 . Workers' Compensation Coverage . Unless the City Manager
otherwise agrees in writing , the insurer shall agree to waive all rights of subrogation
against City , and its respective elected and appointed officers , officials , employees and
agents for losses arising from work performed by Service Provider.
C. Other Requirements . Service Provider agrees to deposit with Ci ty , at or
before the effective date of th is Agreement, certificates of insurance necessary to
satisfy City that the insurance provisions of this contract have been complied with . The
City may require that Service Provider furnish City with copies of original endorsements
effecting coverage required by this Exhibit "C". The certificates and endorsements are
to be signed by a person authorized by that insurer to bind coverage on its behalf. City
reserves the right to inspect complete , certified copies of all required insurance policies ,
at any time.
1. Service Provider shall furnish certificates and endorsements from
each subcontractor identical to those Service Provider provides.
2 . Any deductibles or self-insured retentions must be declared to and
approved by City. At the option of City , either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects City or its respective elected or
appointed officers, officials , employees and volunteers or the Service Provider shall
procure a bond guaranteeing payment of losses and related investigations, claim
administration , defense expenses and claims .
3 . The procuring of such required policy or policies of insurance shall
not be construed to limit Service Provider's liability hereunder nor to fulfill the
indemnification provisions and requirements of this Agreement.
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ro
1-Summary of Bids -Janitoria l S e rvi ces Co ntractor Bi d s 1 of 2
z FY 2015-2016 NOTES
w
~ Firm Area TOTAL 3 YEARS YEAR1 YEAR 2 YEAR3 Additi o nal Notes
I DMS Facility Services LOP Community Center $96,743.39 $31,110.36 $32 ,737.44 $32.895_59 Prices change Met submittal
0 every year requirements. in-depth
<( LOP Annex $27,521.14 $8,836.20 $9,319.20 $9,365.74 work plan and quality
1-LOP Outdoor Restrooms $80,481.26 $25,894.56 $27,222.48 $27,364.22 control 1-City Hall $41,207.39 $13,212.00 $13,962.76 $14,032.63 <(
Community Room $13,585.66 $4,374.96 $4,594.56 $4,616.14
Civic Center $9,503.16 $3,069.12 $3,210.00 $3,224.04
City Hall Outdoor Restroom~ $33,227.28 $10,830.96 $11,168.88 $11,227.44
TOTAL $3 0 2 ,269.28
Golden Touch Cleaning LOP Community Center $86,400.00 $28,800.00 $28.800.00 $28,800.00 Prices don't change Met submittal
LOP Annex $30,780.00 $10,260.00 $10,260.00 $10,260.00 requirements, worked w;
LOP Outdoor Restrooms $70,200.00 $23,400.00 $23,400.00 $23,400.00 several cities
City Hall $47,880.00 $15 ,960.00 $15,960.00 $15,960.00
Commun1ty Room $6,840.00 $2,280.00 $2,280.00 $2,280.00
Civic Center $6,480.00 $2,160.00 $2,160.00 $2,160.00
City Hall Outdoor Restroom~ $17,280.00 $5,760.00 $5,760.00 $5,760.00
TOTAL $265,860.00
Un ited Maintenance Systems LOP Community Center $81,600.00 $26,400.00 $26,400.00 $28,800.00 Pr ices change 3rd} Met submittal
LOP Annex $60,000.00 $19,200.00 $19,200.00 $21,600.00 requirem en t s however
LOP Outdoor Restrooms $15,360.00 $4,800.00 $4,800.00 $5,760.00 offer not specified to
City Hall $66,600 .00 $21,600.00 $21,600.00 $23,400.00 sta nd fo r 120 days,
Co mmun ity Room $17,520.00 $5,760.00 $5,760.00 $6,000.00 worke d wj seve ral cities
Civic Center $3,840.00 $1,200.00 $1,200.00 $1,440.00
City Hall Outdoor Restroom ~ $13,200.00 $4,200.00 $4,200.00 $4,800.00
TOTAL $258,120.00
Santa Fe Building Maintenance LOP Community Center $129,960.00 $43,320.00 $43,320.00 $43,320.00 Prices don't change Met submittal
LOP Annex $51,804.00 $17,268.00 $17,268.00 $17.268.00 requirements, relatively
LOP Outdoor Restrooms $45,792.00 $15,264.00 $15,264.00 $15,264.00 in -depth work plan and
City Hall $70,488.00 $23,496.00 $23,496.00 $23,496.00 quality control
Co mmun it y Room $14,400.00 $4,800.00 $4,800.00 $4,800.00
Civic Cente r $6,084.00 $2,028.00 $2,028.00 $2,028.00
City Hall Outdoor Restroom~ $14,580.00 $4,860.00 $4,860.00 $4,860.00
TOTAL $333,108.00
Summary of Bid s-Janitorial Services Contractor B ids
FY 2015-2016 NOTES
Firm Ar ea TOTAL 3 YEARS YEAR 1
Jan-Pro Cleaning Systems LOP Community Center $93.448.80 $31,149.60
LOP Annex $38,377.44 $12,792.48
LOP Outdoor Restrooms $21,312 .00 $7,104.00
City Hall $41 ,04 5.76 $13,681.92
Community Room $13,24 9.80 $4,416.60
Civic Center $5 ,280.84 $1,760.28
City Hall Outdoo r Restroom~ $9,960.12 $3,320.04
TOTAL $222.87 4. 78
YEAR 2
$31.149.60
$12,792.48
$7,104 .00
$13,681.92
$4,416.60
$1,760.28
$3,320.04
2 of 2
YEAR 3 Additional Notes
$31,149.60 Prices don't change Met submittal
$12,792.48 requirements, in-depth
$7,104.00 work plan and quality
$13,6 81.92
$4,416.60
$1,760.28
$3,320.04
contro l program, currently
service Temple City but
no similar references