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Home My Public Portal About11) 7G Fiscal Year 2014 15 City Budget Third Quarter Budget AmendmentsAGENDA ITEM 7 .G . ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE : May 19 , 2015 TO : The Honorabl e City Council FROM: Bryan Cook , City Manager Via : Tracey L. Hause, Administrative Services Director By: Lee Ma , Accou ntant SUBJECT: FISCAL YEAR (FY) 20 14 -15 CITY BUDGET-THIRD QUARTER BUDGET AMENDMENTS RECOMMENDATION: The City Council is requested to authorize staff to revise various budgeted appropriations for the FY 2014-15 City Budget as indicated in Attachment "A" to ensure revenue estimates are accurate and actual spending levels are within budgeted app ropri ations durin g the c urrent fiscal year. BACKGROUND : 1. On June 3 , 2014, the City Counci l approved the FY 2014-1 5 City Budget. 2 . On August 5 , 2014, the City Council approved a budget amendment in the amount of $26 ,500 to host and co-spo nsor the 2015 Sing Tao Lunar New Year Street Festival. To offset t he cost to the City , Sing Tao will reimburse the City $10 ,000 . 3. On September 2 , 2014 , the City Counci l approved a budget amendment in the amount of $15 ,000 for relocatio n of a streetlight pursuant to contractual terms with the Temple City Gateway LLC . 4 . On September 16 , 2014 , the City Counci l approved a budget amendment in the amount of $41 ,610 to purchase a tel ep hon e system f rom KTS Networks . 5 . On October 21 , 2014 , the City Council approved a budget amendment in the amount of $7 ,500 awarded to Center of Priority Based Budgeting (CPBB ) for the development of the Fiscal Health Diagnostic Too l and related consu lting services . 6. On November 18 , 2014 , the City Counci l approved first quarter budget amendments in various accounts in the total amount of $575 ,000 in Estimated Revenues , City Council May 19, 2015 Page 2 of 3 $104 ,770 in General Fund , and $1 ,641 ,125 Non-General Fund Appropriations. The General Fund Appropriations included an allocation of $40 ,000 for as-needed Economic Development services. 7. On December 16 , 2014 , the City Council appropriated $10 ,000 to fund installation decorative feature on the Performing Arts Pavilion Dance Floor. 8. On January 20, 20 15 , the City Council appropriated $29 ,000 from the Public Arts Fund for artwork commission and related costs, including mural installation and community involvement activities. 9 . On February 3, 2015 , the City Counci l approved the second quarter budget amendments of additional $30,600 from the General Fund Unassigned Fund Balance and an adjustment of $40 ,350 in both estimated revenues and appropriations in the Community Development Block Grant Fund to recognize for housing rehabilitation loan repayment. 10. On February 10 , 2015 , the City Council approved the mid-year adjustments , and the FY 2014-15 City Budget was amended to $23 ,053,380 . 11. On February 24, 20 15 , the City Council adopted Resolution No. 15-5067appproving the Memorandum of Understanding (MOU) between the City of Temple City and the Temple City Employees Association (TCEA) and amending sa lary ranges for positions represented by TCEA; and appropriated $57 ,176 from the General Fund Undesignated Fund Balance for th e Impl ementation of the MOU. 12. On March 17 , 2015 , the City Council appropriated $12 ,930 from Community Development Block Grant Fund for the ADA Accessibility Improvement for Temple City Boulevard Proje ct. ANALYSIS: Throughout the fiscal year, staff monitors revenues and expend itures and makes recommendations for revised revenue estimates and adjustments to appropriations quarterly. For the third quarter budget amendments, staff is recommending revenue and appropriation adjustments in Attachment "A " be made at this time to ensure actual spending leve ls in individual lin e items are within budgeted appropriations as of March 31 ,2015 . CONCLUSION: These recommended estimated revenue revisions and appropri ation adjustments are necessary to ensure actual spending levels in individual line items do not exceed budgeted appropriatio ns at the c lose of th e third quarter of FY 2014-15 . City Council May 19 , 2015 Page 3 of 3 FISCAL IMPACT: This item ha s an impact on the FY 2014-15 City Budget. If the City Council approves the recomm ended revenue and appropriation adjustments , an additional $334 ,700 of which $328,200 is for General Fund , will be added to the Estimated Revenue , $5 ,000 from re- appropriation from last fiscal year, a $34 ,500 new funding from General Fund , and an adjustment of $6 ,500 for the estimated revenues and appropriations in the Community Development Block Grant (CDBG) Fun d to recognize for housing rehabilitation loan repayment. ATTACHMENT: A . FY 2014-15 Third Quarter Revenue and Appropriation Adjustments Revenue Descrip t ion Building Permit Fees Encroac hmen t Permi t Fee s In Ueu Tax St ate M andate Re i mburse ment PW/Eng ineeri ng Fees Donations Sundry Loan Repaym ent Total Revenue Adjustments Account Number 01 -820-33 -33 03 01-820-33-3306 01 ·820·34-340 1 01·830-34-3405 01-840-35-3512 01-870-38·3816 01-870-38-3817 27 -870-38·3823 CITY O F TEMPLE CITY FY 2014-15 THIRD QUARTER REVENUE ADJUSTMENTS Orginal Budget Pr opose d Revised Budget Amount Adjustments Amount 500,000 250,000 750,000 200,000 30,000 230,000 15,000 15,000 1,200 1,200 85,000 15,000 100,000 10,000 12,000 22 ,000 1,000 5,000 6,000 35,000 6,500 41 ,500 831,000 334,700 1,165,700 Page 1 of 3 Explanation Reve nue exceeded budget ed amount Revenu e exceeded budgeted amount Am ount was not budgeted Amount was not budgeted Revenue exceeded budget ed amount Revenue exceeded budgeted amount Reven ue exceeded budget ed amount CDBG housing loan repaym ent ·principal ------------------ ::t> -I -I ::t> 0 I s;: m z -I ::t> Department/Progam Reappropri ations Private/Special Con tract Services Personne l Analyst Personn el Analyst Private/Special Contract Services City Clerk Overtime Part Time Account Number 01-910-4 6-4231 01-910-46-4410 01-910-47-4410 01-910-46-423 1 01 -910-44-41 50 01 -910-44-4163 Total General Fu nd Appropria t ion Ad just ment s CITY OF TEMPLE CITY FY 2014 -15 THIRD QUARTER APPROPR I ATION ADJUSTMENTS Orginal Bud get Amount 7,300 34,340 34,335 7,300 825 84,100 Proposed Adj ustments 24,000 (12,000) (12 ,000) 5,000 1,800 2,700 9,500 Rev ise d Budget Amount 31 ,300 22,340 22 ,335 12 ,300 1,800 3,525 93,600 Page 2 o f 3 Explanat ion Temporary assistance for Hum an Resources Rea ppriation fund i ng to other accounts Reappria t ion fund i ng to other accou nts Reappriation FY 2013-1 4 City Council approved f or City Manager recrui tment remaining cost to Bob Murray & Associate this year Amount was not budgeted Exceeded budgeted amount Department/Progam Housi ng CDBG Repayment Admininst ion & Engineering Engineering Services Total Other Appropriation Adjustments Account Number 27 -930-55-4950 21-960-71-4239 CITY OF TEMPLE CITY FY 2014 -15 THIRD QUARTER APPROPRIATION ADJUSTMENTS Orginal Budget Amount 40,350 260,500 300,850 Proposed Adjust m en ts 6,500 30,000 36,500 Revised Budget Amount 46,850 290,500 337,350 Page 3 of 3 Explanation CDBG housi ng loan repayment Expenditure offset by PW/Engineering Fee s