The URL can be used to link to this page

Home My Public Portal About15) 10A Co Sponsor 2015 Special Olympics World Summer GamesAGENDA • .,.r ITEM 10 :A. COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM DATE: May 19 , 2015 TO: The Honorable City Council FROM: Bryan Cook , City Manager Via : Michael D. Forbes, AICP , Community Development Director ~ By : Bryan Ariizumi , Public Safety Supervisor~ SUBJECT: CONSIDERA liON OF A REQUEST FROM THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND THE LAW ENFORCEMENT TORCH RUN FOR SPECIAL OLYMPICS FOR TEMPLE CITY TO CO-SPONSOR THE 2015 SPECIAL OLYMPICS WORLD SUMMER GAMES LAW ENFORCEMENT TORCH RUN FINAL LEG AND CEREMONY IN TEMPLE CITY PARK ON JULY 19, 2015 RECOMMENDATION: The City Council is requested to : a) Approve the request from the Los Angeles County Sheriff's Department and the Law Enforcement Torch Run for Special Olympics to co-sponsor the 20 15 Special Olympics World Summer Games Law Enforcement T arch Run Final Leg and Ceremony in Temple City Park on July 19 , 2015 ; and b) Waive all fees and deposits for use of Temple City Park and Pavilion . BACKGROUND: 1. On April 24, 2015 , the City received a request from the Los Angeles County Sheriff's Department (LASD) and the Law Enforcement Torch Run for Special Olympics (LE TR) to co-sponsor the 2015 Special Olympics World Summer Games Law Enforcement Torch Run Final Leg and Ceremony in Temple City Park on July 19 , 2015 . ANALYSIS: Arriving from all corners of the world , 7 ,000 Special Olympics athletes will take center stage in Los Angeles for th e Specia l Olympics Summer World Games on July 25 - August 2 , 20 15 . City Council May19,2015 Page 2 of 3 To commence the World Games , the Flame of Hope will be lit from the rays of the sun in Greece, the home of the Olympics , and will travel across the sea to the United States where it will journey to communities throughout the country and Southern California. A team of Special Olympics athletes and Law Enforcement officers from around the world will run the Final Leg throughout California , culminating with the Torch Lighting at the Opening Ceremony in the Los Angeles Memorial Coliseum . Route 3 of the Final Leg will have five Torch Runs on Sunday , July 19, starting in Fontana , with stops in San Dimas, West Covina , Temple City, and ending in Anaheim. The run through Temple City will begin at approximately 3:15 p .m. at Las Tunas Dr . I Rosemead Blvd . (Kmart parking lot) and end at approximately 4 :35 p .m. at Las Tunas Dr. I Rowland Ave . (CVS parking lot). The runners will stop at Temple City Park for a one-hour ceremony at approximately 3:30 p.m. The ceremony will showcase the 30 to 40 Special Olympics and Law Enforcement runners and will include a special performance and guest speakers . The runners will be escorted by California Highway Patrol (CHP) and LASD will provide traffic control ("Rolling Road Block") for the runners. Las Tunas Dr . between Kauffman Ave . and Golden West Ave. will be temporarily closed to vehicular traffic while the runners enter and exit Temple City Park . LASD and LETR are requesting the City co-sponsor the 2015 Special Olympics World Summer Games Law Enforcement Torch Run Final Leg and Ceremony by providing the following assistance: • Use of Temple City Park and the Performing Arts Pavilion The event organizer is requesting to use the Performing Arts Pavilion and surrounding areas in Temple City Park for the ceremony . • Podium, PA System, and Chairs The event organizer is requesting use of a podium, PA system and 100 chairs for the ceremony. The City has a podium but would need to rent the chairs and PA system . • Decorations The event organizer is requesting decorations for the ceremony. Staff can decorate the Pavilion with balloon columns and arches. • Parking Restrictions and Reserved Parking The event organizer is requesting res e rved parking for the procession and dignitaries. Staff recommends posting parking restrictions on Las Tunas Dr. (north and south curbs) between Kauffman Ave . and Golden West Ave . The procession would park along the south curb of Las Tunas Dr. Upon completion of the ceremony , the procession will proceed east on Las Tunas Dr. City Council May 19, 2015 Page 3 of 3 • Refreshments for Runners The event organizer is requesting water for the runners . • Gift Ex change for Runners The runners traditionally receive gifts from organizations and agencies participating in the Torch Run and ceremony. Staff's recommendation is to provide City pins and possibly other City merchandise based on availability . • Event Publicity The event organizer is requesting assistance in promoting the event. The City can post information on the City's website , social media , and on the City's cable TV channel. • Mayor and City Council Involvement The event organizer would like the Mayor and City Council to be present, as their schedules may permit, for the event. The Mayor is also requested to speak during the ceremony . • Invitation of Local Dignitaries I Represe ntatives CONCLUSION: The Los Angeles County Sheriffs Department and the Law Enforcement Torch Run for Special Olympics has requested the City co-sponsor the 2015 Special Olympics World Summer Games Law Enforcement Torch Run Final Leg and Ceremony in Temple City Park on July 19, 2015. Council's approval is required to waive any and all fees and deposits for use of the Performing Arts Pavilion and for assistance in coordinating and publicizing the event. FISCAL IMPACT: Approval of this item will not have a fiscal impact on the Fiscal Year (FY) 2014-15 City Budget. The cost to rent equipment, purchase decorations and refreshments, and for staff time will be approximately $500. Request for funds for this event will be included in the FY 2015-16 normal budget process. ATTACHMENTS: A. Special Olympics World Summer Games Law Enforcement Torch Run Final Leg - Save the Date flyer B. Special Olympics World Summer Games LA2 015 Fact Sheet ,----------------------------- Sr1 E(,.~I I J l - ~ I ~ ·/ "...i ' .... ' ATTACHMENT A (J f /v'\[ s Join hundreds of offcen frcm arourrd the world o.s t hey toke part in a bghty vts ibfe Fino! leg that promotes th6lr mes5age fo r the ~pedal Olympics World Summer Games to scores of c ities.. towns. and commwilti~ throughc·ut Co!ifornio ... -Toke pari ln high p rcfi!e event ceremonies ranging from hundreds to thousands of attendees. -Help bring mru.s media attention to the abilities of Specro.l Olympics crth!etss and the VVc·rld Games. Assist v..r.th moftvaftng, insp'rin g and developing Torch Run team merttbers to increase thek' engagement o:nd lsadersi"tip in their horne countries· Torch Run programs os o legacy of the 2015 Games. ASOUT2015 SPECfAL OLYMPtCS WORLD GAMES Tr.e Sp6do! O ~ympics Worid C-omes is en international sporting cc.mpetifion for athletes with intel!ectuo! disobifitfEis. The 20 15 'N orld Summer Gomes ..,., .. m t-e heid \n JLtty 20'\ 5 and include Opening and Closing C~remonres and 21 sporil ng cvc.nts, held ptirnorily at l o s Angeles Cou nty v enues. , -, · .. ,... sWpec~ Olympics ii '-· ),· ~·f~RLD REACH UP LA ., '! 'GAMES JULY 25-AUGUST 2, 2015 .;. 1 • LOS ANGELES 2015 7,000 ATHLETES I 177 COUNTRIES I 25 SPORTS Los Angeles is a city full of movie stars and all-stars. But in 2015, thousands of Special Olympics athletes will be the true stars. Arriving from al l corners of the world, 7,000 ath le tes will take the g loba l stage in Los Angeles and show the world incredi b le courage, unwavering determination. an d sheer joy. By living out their dreams in front of the world, they wi ll ope n hearts and minds, and expand our collective sense of acce ptance and inclusion. FACTS AND FIGURES Athletes: 7 ,000 Coaches: 3,000 Countries Represe nted : 177 Duration: 9 Days Number of Events: 25 Nu mber of Volunteers: 30,000 Honored Guests: 5,000 Spectato rs : 500,000 Media Representatives : 2 ,000 Nu mber of Venues : 27 The 2015 World Ga mes will be the largest event hosted by Los Angeles since the 1984 Olympic Ga mes. The venues wi ll be world-class, includ ing Special Olympics Athlete Villages at U SC and UCLA, an d a star-studde d Opening Ceremony on July 25, 2015 at th e Lo s Ang e les Me moria l Colise um . site of the 1932 an d 1984 Olympic Games. 25 SPORTING EVENTS Aquatics, Athle ti cs, Badminton , Basketb all, Beac h Volleyball, Bocce, Bowling , Cycling, Equestria 'l, Football (Soccer), Go lf, Gymnastics. Ha lf Ma rathon , Handba ll. J udo, Kayaking, Open Water Swimming, Powerlifting, Roller Skating, Sailing, Softball. Tab le Te nnis, Tennis, Triath lon and Volleyball. SPECIAL PROGRAMS HOST TOWN: For the three days preceding the Opening Ceremony, as many as 100 towns and cities across Southern Ca lifornia w11i host delegations from around the world. Ath le tes wi ll get the welco me of a life time and, a long with members of their Host Town, will take part in a fun schedule of cu ltura l and sports activities . H EAL THY ATHLETES: Volunte e r hea lthcare professiona ls will provide ath letes with free exams and services in seve n c linica l ar eas. Athl etes will receive referra ls for follow-up care. prescription eyewear. hearing aids and other life-changing care. Medical vo lunteers return to their schools and medica l practices with the experience and desire to better trea t people w1th intellectual disabilities. 633 West Fifth Street, Suite 2000 Los Angeles. CA 90071 LA2015.org Make the Special Olympics World Games truly memorable . Get involved today! The ultimate goal of the Special Olympics World Games is to create a wo rld that fully accepts and includes all people with intellectual disabilities -and ultimately all people with differences. Special Olympics Founder Eunice Kennedy Shriver recognized this Movement would transform the world, one community at a time. BE A VOLUNTEER It will take 30,000 caring and committed volunteers to make sure that the Special Olympics athletes get the experience of a lifetime. Whether you can speak a foreign language, assist a team, or become an official Fan i n the Stands to cheer on the athletes. visit LA2015.org/vol unteer to sign up. If you'd like to get even more involved by hosting international at hletes prior to the games by organizing a Host Town, visit LA2015.org/h o st-town. SUPPORT AN ATHLETE It takes $2,500 to fund one athlete's participation in the Wor ld Games 2015 . Join the Support An Ath le te campaign and raise $2,500 with your fam ily and friends. You'll be paired with an athlete competing at the World Games and can follow your athlete's progress during the competition. Visit support.LA2015.o rg to see how much has been raised an d to get started with your page. MAKE A DONATION Every contribution helps. Give a gift at LA201 5.com/donate and know that you're helping to expand the acceptance and inclusion of people with intellectual disabil1t1es in communities around the world. BECOME A SPONSOR Join some of the most respected companies in the world and become an officia l sponsor of the Special Olympics World Games. To find out l1ow, please contact Brian Enckson, Senior Vice President of Sales, at sponsor@LA2015.org . STAY IN TOUCH ONLINE Follow us on: Twitte r ~L A2015 • lnstagram ro LA2015 Like us on Face book at http://www.fb.com /LA2015 Subscribe to the World Games newsletter 633 West F1fth Street. Su1te 2000, Los Angel es, CA 90071 LA2015org