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Home My Public Portal About01) CC Agenda - 2015-05-19CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING May 19, 2015 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor 2. ROLL C ALL – Councilmember - Fish, Man, Sternquist, Yu, Chavez 3. INVOCATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL/PRESENTATIONS – None 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is limited to 30 minutes total. 7. CONSENT C ALEND AR All Consent Calendar item s may be approved in a single motion as recommended unless rem oved for f urther discussion. If members of the City Council or persons in City Council Agenda May 19, 2015 Page 2 of 8 the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through J per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the Special City Council Meeting of May 5, 2015; 2) Minutes of the Special City Council Meeting of May 5, 2015; 3) Minutes of the Regular City Council Meeting of May 5, 2015; and 4) Minutes of the Special City Council Meeting of May 11, 2015. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF APRIL 28, 2015 The City Council is requested to review the Planning Commission actions of their regular meeting of April 28, 2015. Recommendation: Receive and file. C. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH JAN PRO CLEANING SYSTEM FOR JANITORIAL SERVICES FOR FISCAL YEARS (FY) 2015-18 The City Council is requested to review and approve the Consultant Services Agreement with Jan Pro Cleaning Systems for janitorial cleaning services for various City facilities at Live Oak Park and City Hall complex. Recommendation: 1) Approve a three-year Consultant Services Agreement with Jan Pro Cleaning System for janitorial cleaning services; and 2) Authorize the City Manager to execute the agreement in an amount not to exceed $213,314.76 over the three-year term. D. APPROVAL OF AGREEMENT WITH CLS LANDSCAPE MANAGEMENT, INC. FOR LANDSCAPE MEDIAN MAINTENANCE SERVICES FOR FISCAL YEARS (FY) 2015-18 The City Council is requested to review and approve the agreement for City Council Agenda May 19, 2015 Page 3 of 8 landscape median maintenance services with CLS. Approval of this agreement will allow for ongoing maintenance to the various medians and planters on Baldwin Avenue, Santa Anita Avenue, Lower Azusa Road, Encinita Avenue, Las Tunas Drive and Rosemead Boulevard. Recommendation: 1) Approve a three-year Consultant Services Agreement with CLS Landscape Management for landscape median maintenance services; and 2) Authorize the City Manager to execute the agreement in an amount not to exceed $215,730.00 over the three-year term. E. APPROVAL OF AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES FOR FISCAL YEAR (FY) 2015-16 West Coast Arborists is a California Corporation located in Anaheim with over 40 Certified Arborists and over 100 Certified Tree Workers. Due to ongoing issues and uncertainties with the DIR’s wage determination, staff is recommending the City enter into a one-year agreement with West Coast Arborists, with three additional one year renewal options, instead of a longer contract (i.e., 30-years or 5-years). This option allows for more flexibility for the City should the wage determination change again. Recommendation: 1) Approve a one-year Agreement with West Coast Arborists, Inc. for tree maintenance services; and 2) Authorize the City Manager to execute the agreement in an amount not to exceed $100,000.00 over the one-year term. F. ADOPTION OF RESOLUTION NO. 15-5085. DECLARING THE CITY’S INTENTION TO LEVY AND COLLECT LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2015-16 AND ESTABLISHING THE TIME AND PLACE FOR HEARING PUBLIC OBJECTIONS. The City Council is requested to accept the Engineer’s Report for the Temple City Citywide Lighting and Maintenance District for Fiscal Year (FY) 2015-16 and adopt Resolution No. 15-5085. Recommendation: Accept the Engineer’s Report and adopt Resolution No. 15-5085. City Council Agenda May 19, 2015 Page 4 of 8 G. FISCAL YEAR (FY) – CITY BUDGET – THIRD QUARTER BUDGET AMENDMENTS Throughout the fiscal year, staff monitors revenues and expenditures and makes recommendations for revised revenue estimates and adjustments to appropriations quarterly. Recommendation: Authorize staff to revise various budgeted appropriations for the FY 2014-15 City Budget to ensure revenue estimates are accurate and actual spending levels are within budgeted appropriations during the current fiscal year. H. THIRD QUARTER TREASURER’S REPORT, REVENUE AND EXPENDITURE SUMMARY REPORTS AND CAPITAL IMPROVEMENT FINANCIAL REPORT The City Council is requested to receive and file the Third Quarter (i.e., January – March 2015) City Treasurer’s Report, Revenue Summary Report, Expenditure Summary Report and the Capital Improvement Financial Report. Recommendation: Receive and file the Third Quarter City Treasurer’s Report, Revenue Summary Report and the Capital Improvement Financial Report. I. SECOND READING AND ADOPTION OF ORDINANCE NO. 15-1003 AMENDING MUNICIPAL CODE SECTION 2-6C-5 TO REDUCE SIZE OF THE PUBLIC ARTS COMMISSION City Council directed staff to prepare and an ordinance reducing size of the Public Arts Commission from seven to five members. Presentation: City Manager Recommendation: Waive further reading and adopt Ordinance No. 15-1003 amending Municipal Code Section 2- 6C-5 to reduce size of the Public Arts Commission from seven to five members. J. ADOPTION OF RESOLUTION NO. 15-5086 APPROVING PAYMENT OF BILLS T he City Council is requested to adopt Resolution No. 15-5086 authorizing the paym ent of bills. City Council Agenda May 19, 2015 Page 5 of 8 Recommendation: Adopt Resolution No. 15-5086. 8. PUBLIC HEARING – None 9. UNFINISHED BUSINE SS – None 10. NEW BUSINESS A. CONSIDERATION OF A REQUEST FROM THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT AND THE LAW ENFORCEMENT TORCH RUN FOR SPECIAL OLYMPICS FOR TEMPLE CITY TO CO-SPONSOR THE 2015 SPECIAL OLYMPICS WORLD SUMMER GAMES LAW ENFORCEMENT TORCH RUN FINAL LEG AND CEREMONY IN TEMPLE CITY PARK ON JULY 19, 2015 The Los Angeles County Sheriff’s Department and the Law Enforcement Torch Run for Special Olympics has requested the City co-sponsor the 2015 Special Olympics World Summer Games Law Enforcement Torch Run Final Leg and Ceremony in Temple City Park on July 19, 2015. Council’s approval is required to waive any and all fees and deposits for use of the Performing Arts Pavilion and for assistance in coordinating the publicizing the event. Presentation: Public Safety Supervisor Recommendation: 1) Approve the request from the Los Angeles County Sheriff’s Department and the Law Enforcement Torch Run for Special Olympics to co-sponsor the 2015 Special Olympics World Summer Games Law Enforcement Torch Run Final Leg and Ceremony in Temple City Park on July 19, 2015; and 2) Waive all fees and deposits for use of Temple City Park and Pavilion. B. APPROVAL OF VEHICLE LEASE AND MAINTENANCE PROGRAM Due to a limited capacity for the City to effectively develop and maintain a comprehensive vehicle maintenance and replacement program, contracting with EFM for the lease of City vehicles, maintenance and on-going replacement will ensure the City’s vehicle operations are effective and cost efficient. Recommendation: Authorize the City Manager to enter into a Master Equity Lease Agreement with Enterprise FM Trust and related addendums for a vehicle lease and maintenance program. City Council Agenda May 19, 2015 Page 6 of 8 11. COMMUNICATIONS A. Update on Governor’s Conservation Order B. Scam Awareness Workshop 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. ROSEMEAD BOUL EVARD IMPROVEMENT PROJECT STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 6/3/2011 B. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Mayor Chavez and Councilmember Fish) – Formed 1/3/2012 C. CITY CODE REVIEW STANDING COMMITTEE (Mayor Chavez and Councilmember Man) – Formed 11/6/2012 D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Fish) – Formed 5/13/2013 E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE (Mayor Chavez and Councilmember Sternquist) – Formed 1/27/2014 F. LAS TUNAS DOW NTOW N REVITALIZATION STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 2/18/2014 G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/18/2014 H. AUDIT STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 7/15/2014 I. FACILITIES, PUBLIC W ORKS, AND INFRASTRUCTURE AD HOC COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/4/2014 J. COMMISSION APPLICATION REVIEW AD HOC COMMITTEE (Mayor Chavez and Councilmember Sternquist) – Formed 1/20/2015 City Council Agenda May 19, 2015 Page 7 of 8 K. REVIEW OF RULES AND PROTOCOLS (Mayor Chavez and Councilmember Man) – Formed 4/21/2015 L. VETERANS DAY CELEBRATION (Councilmember Sternquist and Councilmember Fish) – Formed 4/21/2015 15. COUNCIL ITEMS SEP AR ATE FROM T HE CITY M AN AGE R’S REGUL AR AG END A A. COUNCILMEMBER FISH B. COUNCILMEMBER MAN C. COUNCILMEMBER STERNQUIST D. MAYOR PRO TEM YU E. MAYOR CHAVEZ 16. AD DITION AL PUBLI C COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council wi ll now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. 17. ADJOURNMENT PUBLIC ARTS COMMISSION 7:00 P.M. JUNE 8, 2015 PLANNING COMMISSION 7:30 P.M. JUNE 9, 2015 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. JUNE 10, 2015 COMMISSION CITY COUNCIL 7:30 P.M. JUNE 2, 2015 PARKS & RECREATION COMMISSION 7:30 P.M. MAY 20, 2015 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.tem plecity.us and are on f ile in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w during regular office hours. W ritten documentation submitted to the City Council after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. City Council Agenda May 19, 2015 Page 8 of 8 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: May 13, 2015 (6:00 p.m.)