HomeMy Public PortalAbout02-11-2014 Resolution Approving Excess Expenditures for Snow and Ice Removal Pursuant to Chapter 44, Section 31D, Massachusetts General Laws_201402251705441183Michael J. Driscoll
Town Manager
TOWN OF
WATERTOWN
Office of the Town Manager
Administration Building
149 Main Street
Watertown, MA 02472
Phone: 617-972-6465
Fax: 617-972-6404
www.watertown-ma.gov
townmer@watertown-ma eov
To: Honorable Town Council
From: Michael J. Driscoll, Town Manager
Date: February 11, 2014
RE:
Resolution Approving Excess Expenditures for Snow and Ice Removal Pursuant to
Chapter 44, Section 31D, Massachusetts General Laws
Attached please End correspondence from Gerald S. Mee, Jr., Superintendent of Public
Works indicating that certain budgeted funds for snow and ice removal are/will soon be exhausted.
A report regarding current balances of the Fiscal Year 2014 Snow and Ice Removal Budget is
attached for your information and review. As we have several weeks of winter weather remaining it
will be necessary that additional appropriation authority be made available.
I am requesting that you act, by resolution, to authorize the provisions of Chapter 44,
Section 31D of the Massachusetts General Laws, whereby the Town may incur liability and make
expenditures in excess of available appropriations for snow and ice removal for the remainder of the
fiscal year.
Therefore, I will bring this up under Communications from the Town Manager at tonight's
Town Council Meeting and respectfully request your consideration of the attached Resolution.
Thank you for your consideration.
cc: Gerald S. Mee, Jr., Superintendent of Public Works
Thomas J. Tracy, Town Auditor
Francis J. Golden, Town Assessor
Resolution R -2014 -
Excess Expenditures for Snow and Ice Removal.
Whereas: The recent snow storm has caused a depletion of accounts for snow and ice removal creating an
emergency situation with respect to the Town's ability to finance the expected removal of snow and ice for the
remainder of the fiscal year; and
Whereas: The current appropriation for snow and ice removal equals or exceeds the appropriation for the
said purposes in the preceding fiscal year; and
Whereas: The Town Manager has approved the incurring of liability and making of expenditures in excess
of available appropriations for the current fiscal year and has requested that the Town Council approve the
same.
Now therefore be it resolved: That pursuant to the provisions of Chapter 44 Section 31D of the Massachusetts
General Laws, the City known as the Town of Watertown may incur liability and make expenditures in excess
of available appropriations for snow and ice removal for the remainder of the fiscal year.
Be it further resolved: That a certified copy of this resolution be forwarded to the Town Auditor who
shall certify expenditures made under the authority of this resolution to the Board of Assessors for the inclusion
in the next annual tax rate.
Council Member
I hereby certify that at a regular meeting of the nine member Town Council for which a quorum was present,
the above resolution was adopted by a vote of for, against and present on February 11, 2014.
Valerie Papas Mark S. Sideris
Clerk of the Council Council President
TOWN OF WATERTOWN
DEPARTMENT OF PUBLIC WORKS
124 ORCHARD STREET
WATERTOWN, MASSACHUSETTS 02472
Tel: 617-972-6420
Fax: 617-972-6402
TO: Michael J. Driscoll
Town Manager /!��
FROM: Gerald S. Mee, Jr. y�V iy
Superintendent (� /
RE: Snow & Ice Balance
DATE: February 11, 2014
Sir,
I respectfully request the appropriate action be taken to allow this department to continue providing
snow and ice emergency services to the community.
As we are all very aware It has been a very difficult winter season and we have already received more
than our average yearly snow fall. To date we have received 46 -inches and there is still a substantial
amount of time remaining in the winter season. To date we have been required to run our snow
operations on seventeen separate events.
1 have attached a spread sheet showing all of the snow and ice line Items and current balances,
Please note the Capital Replacement Equipment line item 580870 of 46K is shown to balance the total
bufireplace damaged equipment. hTherefore 1 respectfully request that line item 5808701 stills
not to be used In
the balance calculation.
K:ITown ManagerlSnow and IcelSnow and Ice Balances 2-7-2014.doc
SNOW AND ICE ACTIVITY
AS OF FEBRUARY 11 2014
CONTRACTORS
ORIGIN AL TRANFRS REVISED INVOICES NOT AVAILABLE
APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMB RANCES ENCUMBE RED REQUISITIONS BUDGET
0142351 SNOW & ICE - PERS. SVCS .
510130 OVERTIME
510192 M EA LS A LLO WA NCE
$ 250,000.00 $ - $ 250,000.00 $ 116,282.40 $
$ 2,000.00 $
- $ 2,000 .00 $ 36 .97 $ 544.00
$ 133,717.60
$ 1,419.03
TOTAL SNOW & ICE - PERS. SVCS. $ 252,000.00 $ - $ 252,000 .00 $ 116,319.37 $
544.00 $ 135,136.63
0142352 SNOW & ICE - EXPENSES
520271 RENTAL OF EQUIPMENT $ 345,000.00 $ 345,000.00 $ 333,745.31 $ 87 .50 $ 381,262.00 $ - $ (370,094.81)
530380 WEATHER REPORTS $ 4,000.00 $ - $ 4,000.00 $ 2,805.04 $ - $ 1,194.96
540480 G ASOLINE $ 50,000.00 $ 50,000.00 $ 5,734.01 $ $ 44,265.99
540481 VEHICLE PARTS & SUPPLIES $ 124,000.00 $ - $ 124,000.00 $ 117,051.09 $ 5,491 .72 $ $ 1,457.19
550533 SAND & SALT $ 320,000. 00 $ 320,000.00 $ 39,416 .76 $ 219,405.24 $ 61,178.00
TOTAL SNOW & ICE - EXPENSES $ 843,000.00 $
0142358 SNO W & ICE - CAPITA L
580870 REPLACEMENT OF EQUIPMENT $ 60,000. 00 $
- $ 843,000 .00 $ 498,752.21 $ 224,984.46 $ 381,262.00 $ - $ (261,998.67)
$ 60,000.00 $ 13,450.00 $ - $
$ 46,550.00
TOTAL SNOW & ICE - CA PITA L $ 60,000.00 $
- $ 60,000.00 $ 13,450.00 $
- $ 46,550.00
TOTAL SNOW & ICE $ 1,155,000.00 $
- $ 1,155,000.00 $ 628,521.58 $ 225,528.46 $ 381,262.00 $ - $ (80,312.04)
* NESSESARY CA P. REPLAC EMENT OF EQUIPMENT
Snow and Ice Dollar amounts for T T and M D 2-7-2014 (2).xls
($46,550 .00)
$ (126,862 .04)
2/11/2014