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HomeMy Public PortalAboutPRR 15-2067From: Search System fmailto:searchsystemrecordsC@email.coml Sent: Saturday, November 28, 2015 8:57 PM To: Rita Taylor <RTavlor@gulf-stream.org> Subject: Clarification - Fwd: GS #1977 (Request for a record regarding the Mayor and the Civic Assoc.) Attention Records Custodian for the Town of Gulf Stream, Please make available for my examination the following clarified public records: The most recent communication between the Mayor and any known member of the Gulf Stream Civic Association. Please refer to all of Florida Statute 119 and the Florida Constitution regarding your obligations to provide for inspection the requested public record. Do not expend any public money or staff effort that you expect to charge to me unless you first obtain my written permission to do so. All responses to this request should be made to searchsystemrecordsOgmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 8, 2015 searchsystemrecords@gmail.com [mail to: searchsystemrecords@gmail.com] Re: GS #2067 (Clarification - Fwd: GS #1977 (Request for a record regarding the Mayor and the Civic Assoc.)) The most recent communication between the Mayor and any known member of the Gul/'Snram Civic Association. Dear searchsystemrecords@gmail.com [mail to: searchsystemrecords(a)amail.coml, Thank you for your correspondence that the Town of Gulf Stream received on November 28, 2015. We understand this request to correlate to public records request GS#1977 which has been administratively closed. We are treating this request as a new public records request. If your request was received in writing, then the request can be found at the following link hn://www2.gulf-stream.ore/weblink/O/doc/73371/Paeel.aWxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town is not aware of the membership status of the Gulf Stream Civic Association at a given time. Could you please be more specific of either a certain name that is involved with the Gulf Stream Civic Association or a topic of discussion that would have been discussed with the Gulf Stream Civic Association? This request of clarification is done as a courtesy to you to ensure the Town is able to accurately and promptly provide you with either an estimate, if necessary, or production of the public records you seek. Please clarify the above request as indicated and the Town of Gulf Stream will proceed with fulfilling your request. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear from you within 30 days of this letter, we will consider this closed. Sincerely, Town Clerk From: Search System[mailto:searchsystemrecords @gmail.coml Sent: Wednesday, December 16, 2015 9:28 AM To: Bill Thrasher <bthrasher@gulf-stream.org>; Rita Taylor <RTaylor@gulf-stream.org>; Scott Morgan <SMorga n @gu If-stream.org> Subject: Are you serious? Fwd: GS #2067 (Clarification - Fwd: GS #1977 (Request for a record regarding the Mayor and the Civic Assoc.)) Dear Custodian of Records, I am in receipt of your request for clarification forwarded herein. Your request implies you are unaware of the identity of any member of the Gulf Stream Civic Association. This is very difficult for me to believe. I don't wish to think that a public servant would be intentionally obtuse so I am assuming I just didn't ask in a way that met your minimum standard of recognition. Here is my original request: The most recent communication between the Mayor and any known member of the Gulf Stream Civic Association. Here is what I hope to be a version of this same request in a form you will admit to understanding: The most recent (having occurred prior to the date I made the original request but not older than any like item that also may have occurred prior to the date I made the original request) communication (email, letter, text message, missive, voice mail, love note, band attached to a carrier pigeon, sky writing, banner plane, encryption with accompanying de -coder ring, graffiti on the wall of Town Hall, or any transference, transmission, conveyance or disclosure that imparts, communicates or exchanges information) between (linking, connecting, shared) the Mayor (his honorable Mr. Scott Morgan, current chairman of the Town of Gulf Stream Board of Commissioners) and any (one, some, every or all) known (that you have knowledge of or are aware of) member (a person who belongs to a thing which is uniquely identifiable) of the Gulf Stream Civic Association (the particular identifiable thing whose membership includes the member who is one of the subjects of this request). Have you never received a letter or email from someone who claimed to be writing on behalf of the Civic Association? Have you not had speakers at public meetings who have claimed to be speaking on behalf of the Civic Association? Is not every member of the Town Commission a member of the Civic Association? I think the more difficult question would be to identify a resident who is NOT a member of the Gulf Stream Civic Association. Using this expanded version of a record request, I hope that instead of responding, "The Town is not aware of the membership status of the Gulf Stream Civic Association at a given time" you could simply respond with, "Here is the record you asked to inspect." May I here from you soon? searchsystemrecords(a),,gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 5, 2016 searchsystemrecords@gmail.com [mail to: searchsystemrecords@gmail.com] Re: GS # 2067 (Clarification - Fwd: GS #1977 (Request for a record regarding the Mayor and the Civic Assoc.)) The most recent communication between the Mayor and any known member of the Gulf Stream Civic Association. Dear searchsystemrecords@gmail.com [mail to: searchsystemrecords(a)grnail.coml, The Town of Gulf Stream has received your original record request dated November 28, 2015. Your original public records request can be found at the following link httv://www2.eulf- stream.org/weblink/O/doc/73371/Pa eg l.asyx. Please refer to the referenced number above with any future correspondence. Without any concrete knowledge of anyone's status within the Gulf Stream Civic Association at any given time, we are providing a link to the most recent Town Commission meeting. In this meeting a resident stated he was a member but was not speaking on behalf of the Association, but for himself. This would be the most recent documented communication from a known member of the Association and can be found here: https://www.youtube.com/watch?v--2i70lwxT3W8. Respectfully, Town Clerk, Custodian of the Records